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HomeMy WebLinkAbout2019-716-E Arts - CHCCS Foundation CHHS arts grant DocuSign Envelope ID: F7875EDF-FEDA-4F2C-A32F-2C950B9EB240 �i G ORANGE COUNTY ARTS COMMISSION September 26, 2019 Lynn Lehmann Chapel Hill-Carrboro Public School Foundation PO Box 877 Carrboro, NC 27510 GRANT AWARD LETTER Fiscal Year 2020 Grant Category ®Grassroots Arts Program ❑Artist Project Grant Program Funding Source ®North Carolina Arts Council ❑Orange County Award $949.58 Date July 1, 2019 End Date June 30, 2020 OCAC Report Due Monday,July 13, 2020 Project Title Chapel Hill High School Hip-Hop Team Stipulations D S ElGrantee must spend $949.58 on the hiring of multicultural artists specified in the d-ci- ;rant application. ❑Grantee must properly credit the Orange County Arts Commission using the proper logo on all publicity materials. Download logos on the OCAC website at https://artsorange.org/grants/grantee-resources os X❑Grantee must properly credit the Orange County Arts Commission and the N.C. Arts Council using the proper logos AND N.C. Arts Council credit line on all publicity materials. Download logos and view proper credit line language on the OCAC website at https://artsorange.org/grants/grantee-resources os The Grant Recipient must enter all events, exhibits, and performances open to the )ublic and related to this grant award on the Orange County Arts Commission website 3t www.artsorange.org/events. In addition,the Grant Recipient must add a link to www.artsorange.org (Orange County Arts Commission logo preferred)to their main webpage. Staff Contact Katie Murray, Director (919)245-2335 1 kmurray@orangecountync.gov DocuSign Envelope ID: F7875EDF-FEDA-4F2C-A32F-2C950B9EB240 s Nr•.�►M� North �■ ■� + Carolina Arts ORANGE COUNTY ARTS COMMISSION '��4 �/� Council it �+ G o u EMT Y Y S 2019-20 GRANT AGREEMENT ' 11 ` .40�' Fifty years ��klAl C551 qM t■■ � ■■r ❑fleodership THIS AGREEMENT, entered into this 1 day of October, 2019, by and between Orange County ("County"), by and through the Orange County Arts Commission ("Arts Commission") and Chapel Hill-Carrboro Public School Foundation("Grant Recipient"). WHEREAS, the Arts Commission is a countywide arts agency that ensures the growth of local arts experiences by providing funding and support for diverse high quality programs and projects. WHEREAS, the Arts Commission administers the annual Grants Program to provide economic opportunities to Orange County artists and non-profit organizations coordinating arts projects benefiting the citizens of Orange County. WHEREAS, the annual Arts Grants Program is supported by Arts Commission with funds from the Grassroots Arts Program of the North Carolina Arts Council, a division of the Department of Natural and Cultural Resources, a state agency. WHEREAS, the Grant Recipient was selected by the Arts Commission to receive the annual Arts Grant through the procedures duly adopted by the Arts Commission; and WHEREAS, both parties wish to promote and maintain the integrity and clarity of the Grant Recipient's ideas and statements and delineate the Grant Recipient's obligations to the County; NOW, THEREFORE, the County and the Grant Recipient, for the consideration and under the conditions hereinafter set forth, agree as follows: 1. Approved Grant Project. Grant funds are provided under this Agreement for the project ("Project") described in the Grant Recipient's Grant Application, attached hereto and incorporated herein as Exhibit A. 2. Grant Award. Grant funds in an amount not to exceed nine hundred fourty-nine dollars and fifty-eight cents ($ 949.58) have been awarded by the Arts Commission to the Grant Recipient for the approved Project. The Recipient shall be required to match funds at least dollar-for-dollar with cash from the Grant Recipient's funds not derived from either Orange County appropriations or the North Carolina Arts Council, as outlined in the attached Exhibit A. 3. Contingency. This grant is contingent on North Carolina Arts Council Grassroots Program funding to the Arts Commission. Final decisions on Grassroots Program funds to the North Carolina Arts Council are subject to approval by the North Carolina General Assembly. 4. Responsibilities of the Grant Recipient 1 Revised July 2018 DocuSign Envelope ID: F7875EDF-FEDA-4F2C-A32F-2C950B9EB240 A. Implementation. The Project implementation shall take place between July 1, 2019 and June 30, 2020. The Project shall be implemented in the manner described in Exhibit A. Time is of the essence in the implementation of the Project. B. Modifications to project. Grant Recipient shall present major changes to the original proposal, including but not limited to changes in design, implementation schedule and increase in Project budget by more than 10%, in writing to the Arts Commission for approval. Arts Commission shall approve or disapprove Grant Recipient's request for modifications within seven (7) days of receipt thereof. Consent to project modifications shall not be unreasonably withheld. Arts Commission's decisions shall be in writing. In the event the Arts Commission fails to approve or disapprove the requested modifications within the time stated herein, the modifications shall be deemed approved. C. Non—assignment. The grant cannot be assigned or transferred to a different project or artist without prior written approval of the Arts Commission. D. Records. Grant Recipient must maintain records and other evidence pertaining to costs incurred and revenues acquired during the Project implementation. Grant Recipient shall maintain financial records pertaining to the Project for three (3) years from the date of this Agreement, in case of audit. E. Use of Funds. Grant Recipient shall not use the grant funds to repay outstanding taxes or other debts of any nature. The grants shall be utilized solely for the purpose described in the attached Exhibit A. F. Final Report. Grant Recipient shall submit to the Arts Commission a Final Report on July 13, 2020. The Final Report shall be in the format required by the North Carolina Arts Council. Failure to submit the Final Report or late submission of the Final Report, for any reason, shall be grounds for denial and/or cancellation of grant funds for the Project and future grant proposals. 5. Responsibilities of the Arts Commission A. Payment. The Arts Commission shall release the grant funds in the amount of $949.58 to the Grant Recipient. 6. Publicity A. Acknowled eg ment. Credit must be given to the Orange County Arts Commission and/or the North Carolina Arts Council using the proper logo(s) and credit line in brochures, news releases, programs, and all other printed and online publications. Copies of such printed materials must accompany the evaluation report. Official Orange County Arts Commission and North Carolina Arts Council logos may be downloaded at www.artsorange.org/grantee-resources and may not be altered in any way. When no printed information is used, verbal 2 Revised July 2018 DocuSign Envelope ID: F7875EDF-FEDA-4F2C-A32F-2C950B9EB240 credit shall be given. In addition, all print and promotional material must include the following credit line and logo(s) (check all that apply): i. County Funds Only. Orange County Arts Commission logo required. Credit line required for audio projects: "This program is supported by the Orange County Arts Commission." ii. x North Carolina Arts Council Funding. The Orange County Arts Commission and the North Carolina Arts Council logos are required. Credit line: "This program is supported by the N.C. Arts Council, a division of the Department of Natural and Cultural Resources. " B. The Grant Recipient must enter all events, exhibits, and performances open to the public and related to this grant award on the Orange County Arts Commission website at www.artsorange.m/events. In addition, the Grant Recipient must add a link to www.artsorange.org (Orange County Arts Commission logo preferred) to their main webpage. 7. Indemnity. The Grant Recipient agrees to indemnify and hold harmless the County, the Arts Commission and the North Carolina Arts Council and their officers and employees from any and all claims or actual injury, damage or loss to a person, or real or personal property that results from or is in any way connected to the use of the grant funds. 8. Independent Contractor. The Grant Recipient is an independent contractor and not an employee, agent or other representative of the County and/or the Arts Commission. Nothing contained in this Agreement shall be construed to create the relationship of principal and agent, or employer and employee, between Grant Recipient and Arts Commission or Orange County Government. Grant Recipient understands and agrees that he/she is not authorized to incur any expenses or any liability whatsoever on behalf of the County or the Arts Commission and has no authority, expressed or implied, to obligate or make representations on behalf of the County or the Arts Commission. In addition, Grant Recipient agrees to maintain his or her own worker's compensation insurance for himself/herself and his or her employees for the duration of the art work's installation. 9. Termination A. In the event of any of the circumstances set forth below (hereinafter referred to as "default"), the Arts Commission may immediately terminate this Agreement: (i) Any fraudulent representation in any verification required to obtain payment under this Agreement or other dishonesty on a material matter relating to the performance of services under this Agreement. (ii) Nonperformance, incomplete service or performance, or failure to satisfactorily perform any part of the Project or to comply with any provision of this Agreement, as determined by the Arts Commission in its sole discretion. 3 Revised July 2018 DocuSign Envelope ID: F7875EDF-FEDA-4F2C-A32F-2C950B9EB240 (iii) Failure to adhere to the terms of applicable county, state or federal laws, regulations, or stated public policy. B. In the event of default by the Grant Recipient, the Arts Commission has the discretion to elect to terminate this Agreement, in whole or in part and/or require the Grant Recipient to repay the grant funds within seven (7) from written notice of default or allow the grant recipient the opportunity to cure the default. This clause shall not be interpreted to limit the County's or the Arts Commission's remedies in law or in equity. 10. Miscellaneous. A. Entire Agreement. This Agreement and the attachments contain the final and entire understanding of the parties with respect to the subject matter of this Agreement. All modifications and amendments to this Agreement shall be in writing. This Agreement shall be binding upon the parties, their heirs, successors and assigns. B. Governing Law. Governing Law and Priority Both parties agree that this Agreement shall be governed by the laws of the State of North Carolina and Orange County. Grant Recipient shall at all times remain in compliance with all applicable local, state, and federal laws, rules, and regulations including but not limited to all state and federal anti-discrimination laws, policies, rules, and regulations and the Orange County Non-Discrimination Policy and Orange County Living Wage Policy (each policy is incorporated herein by reference and may be viewed at htip://www.oran eg countync. og v/departments/purchasing division/contracts.php.). Any violation of this requirement is a breach of this Agreement and Arts Commission may immediately terminate this Agreement without further obligation on the part of the Arts Commission. This paragraph is not intended to limit and does not limit the definition of breach to discrimination. By executing this Agreement the Grant Recipient certifies that they has not been identified, and has not utilized the services of any agent or subcontractor identified, on the list created by the State Treasurer pursuant to G.S. 147-86.58. By executing this Agreement the Grant Recipient certifies that they has not been identified, and has not utilized the services of any agent or subcontractor identified, on the list created by the State Treasurer pursuant to G.S. 147-86.81. By executing this Agreement Grant Recipient affirms they are and shall remain in compliance with Article 2 of Chapter 64 of the North Carolina General Statutes. In determining the basic services to be provided, should any documents be referenced in or attached to this Agreement, the terms herein shall have priority in any conflict between the terms of referenced documents and the terms of this Agreement. C. Dispute Resolution: Neither party may initiate binding arbitration. Any disputes shall be resolved by nonbinding mediation. If such mediation fails either party may initiate litigation to resolve the dispute. Should either party initiate litigation to settle any dispute involving the terms of this Agreement such litigation shall be 4 Revised July 2018 DocuSign Envelope ID: F7875EDF-FEDA-4F2C-A32F-2C950B9EB240 initiated in the General Court of Justice of North Carolina seated in Orange County,North Carolina. D. Signatures. This Agreement together with any amendments or modifications may be executed electronically. All electronic signatures affixed hereto evidence the intent of the Parties to comply with Article 11A and Article 40 of North Carolina General Statute Chapter 66. IN WITNESS WHEREOF, the Orange County and the Grant Recipient have signed this Grant Agreement, effective on the last date this Agreement is signed by both parties as indicated by the dates set forth under signatures below. For and on behalf of the Grant Recipient UocuSigned by: C� 10/7/2019 a�zssF75cFi3a475. W Director Date For and on behalf of Orange County Government �ocu5igned by: �6lnJln.1l. pu�KALYS 10/8/2019 0637994B755E477.. —,)unty Manager Date 5 Revised July 2018 DocuSign Envelope ID: F7875EDF-FEDA-4F2C-A32F-2C950B9EB240 ORANGE COUNTY-DEPARTMENT USE ONLY Department Party/Vendor Name: Chapel Hill-Carrboro Public School Foundation Party/Vendor Contact Person: L n Lehmann Contact Phone: 9199688819 Party/Vendor Address: PO Box 877 City Carrboro State: NC Zip: 27510 Department: COUNTYMGR/Arts Commission Amount: 949.58 Purpose: 2019-20 Arts Grants Budget Code(s): 37601020-683000 Vendor#58283 (N/A if new vendor) Vendor is a BOCC consultant? Yes ❑No❑ Contract Type: (Check one)New® Renewal ❑ Amendment ❑ Effective Date 10/1/19 Approved by Board Yes❑No ❑ Agenda Date: This agreement is approved as tote(' 'Do'cusigned by: ' nt: 11 vMMS Ak M1A 10/1/2019 Department Director's Signature Date: 0AK81BUB364N . Information Technologies (Applicable only to hardware/software purchases or related services)This agreement has been reviewed and is approved as to information technology content and specifications: Office of the Chief Information Officer Date: Risk Management This agreement is approved for sufficient, ^WocuSigned by: ds,specifications,and requirements: Office of the Risk Management Officer QUSa L.Q�b 7FDCF0176800408. Date: 10/8/2019 Financial Services This instrument has been pre-audited in the manner required by the Local Government Budget and Fiscal Control Act: Docusigned by: s�orx.w�ra. 10/8/2019 Office of the Chief Financial Officer Date: 10/8/2 019 704E51S1ACC1400- Legal Services This agreement is approved as t DocuSigned by: ncy: Office of the County Attorney 4035CBS04A4M Date: 10/8/2019 3C Clerk to the Board Received for record retention: All Docusign contracts must be copied to Donna Lloyd upon completion @ DolloydC&oran eg countync.gov The following signature block is for hard copies only and is not required for Docusign contracts: Office of the Clerk to the Board Date: 6 Revised July 2018 DocuSign Envelope ID: F7875EDF-FEDA-4F2C-A32F-2C950B9EB240 Orange County Arts Commission Powered by Submittable [� Organization Name Chapel Hi I I-Carrboro Public 05/24/2019 School Foundation id. 13189007 Nancy Zeman 2019-20 Grassroots Arts Program Grant Application nzeman@chccs.k12.nc.us Original application 05/24/2019 APPLICANT Please tell us about your organization. INFORMATION Mailing Address of PO Box 877 Organization How did you hear OCAC Enews about our grant program? Did you or a No representative of your orgnanization attend one of our grants training sessions? Nature of Non-arts Organization Organization DocuSign Envelope ID: F7875EDF-FEDA-4F2C-A32F-2C950B9EB240 Organization PSF's mission is to create and support opportunities to learn for Description students and teachers in every school in our district. Our Core Values and Beliefs are: • Every child deserves the best possible education • Excellent teachers ignite learning • High quality public education is fundamental to a vibrant community What we do: • Fund promising, innovative educational practices • Partner with the community to raise funds that support teachers and students • Support students in need of additional academic help and educational opportunities • Foster opportunities for feedback with teachers and parents • Manage funds responsibly with the highest degree of ethical standards We at the Foundation are both grant-makers and fundraisers. Each year, we see an increase in grant requests to us for support to meet the needs of our students and teachers. With additional funding from grantors to PSF, we can support our students with innovative and enriching projects that serve them in the classroom and prepare them for life beyond the school walls. PSF recognizes that programs with an art focus are an integral part of the education and development of each student and we actively work to secure funding for teachers and students for that purpose. During FY19-20, will No your organization receive operational support funding from the North Carolina Arts Council or the North Carolina Department of Natural and Cultural Resources? Organization's EIN 561421977 Organization www.publicschoolfoundation.org Website Authorizing Official's Lynn Lehmann Name Authorizing Official's Executive Director Title Authorizing Official's 919-968-8819 Phone DocuSign Envelope ID: F7875EDF-FEDA-4F2C-A32F-2C950B9EB240 Authorizing Official's Ilehmann@chccs.k12.nc.us Email Applicant Race White Financial Overview 4708e02d-605f-42e9-8838-436c07c1 c2c0.xlsx Organizational Financial Statements FINAL_CHCPSF_Issued_Financial_Statements.pdf 2019-20_PSF_Ops_Budget.xlsx Deficit/Surplus It is projected that PSF will have a surplus as of 6/30/2019 for the 2018-19 fiscal year. This is largely due to increased income in Board contributions and fees (donors who were willing to pay a fee to PSF for handling of pass-through accounts); also, the salaries and wages expenses were lower than projected. Excess funds will be transferred into PSF's Operating Reserves. PROJECT/PROGRAMTell us about your project or program INFORMATION Title of Grant Chapel Hill High School Hip-Hop Team Request Grant Amount $2,000 Requested Is the person in Yes charge of this program or project different from the Authorizing Official? Project Director Nancy Zeman Name Project Director Title Program Services Manager Project Director 750 S Merritt Mill Road Street Address Lincoln Center Chapel Hill, NC 27516 Project Director 919-225-0075 Phone Project Director nzeman@chccs.k12.nc.us Email What are you A specific program or project requesting funding for? DocuSign Envelope ID: F7875EDF-FEDA-4F2C-A32F-2C950B9EB240 Project/Program Students of color at Chapel Hill High School (CHHS) will experience Summary more inclusion in the school environment and culture as part of a year-long creative writing and arts program that will bring hip-hop recording artists and educators into the school to work with students. The artists will lead a 3-day workshop on the history of hip- hop, lyric writing, and beat-making. Local community members will also be brought in to facilitate conversations about social issues relevant to teenagers, and use the substance of those conversations and independent research to feed the creative writing process. The project will culminate in a final performance and release of an album of collected spoken word and hip-hop songs created by the students. Project Start Date August 2019 (no earlier than July 1, 2019) Project End Date (no May 2020 later than June 30, 2020) Project Goals • About 25-40 students (with recruitment priority on students of color) will participate in a year-long cohort that will meet weekly as part of the creative writing/arts curriculum opportunity that will address equity needs of our school district. • Two acclaimed hip-hop artists will work with the students (through video access in the first semester, and in January, via a 3-day workshop at the school) to produce spoken word pieces. • Students will perform their spoken word/hip-hop creations during a live performance at CHHS. • The students' work will be made into an album that will be released in May 2020. • Students involved in the program will show improved academic success, have fewer behavioral issues, and better school attendance, when compared to the previous year. • Students involved with the program will feel more a part of the school community, and show increased positive self-esteem and self-confidence. Audience Description The team staff member at Chapel Hill High School, Michael Irwin, will reach out largely to students of color, especially African Americans, to be a part of the hip-hop program. The majority of these students are eligible for the Free or Reduced Lunch program. Students have already been signing up for this program. The teacher will reach out to students of color as soon as school opens in August. A table will be set up on "Club Day" where interested students can learn more about the program and sign up to join. The entire CHHS community will be invited to the performance(s). This includes over 1500 students and their families, in addition to the staff of the school. Location Description All activities around the hip-hop team will take place at Chapel Hill High School. This group will meet during lunch (club time) or after DocuSign Envelope ID: F7875EDF-FEDA-4F2C-A32F-2C950B9EB240 Artist Description The two artists who will be involved are: 1-Big Piph (aka Epiphany) describes himself as a "hip-hop creative, ambassador, and community builder. His hip-hop and rap songs have earned him acclaim and he is an international speaker/ambassador on the art of hip-hop. 2-Kane Smego is an international touring spoken word poet and Hip Hop Artist, educator, and National Poetry Slam finalist. He is the Associate Director and an artist alumnus of Next Level, a cultural diplomacy program that sends American hip-hop artists around the world to use music and dance to promote cultural exchange, entrepreneurship, and conflict prevention. These artists were chosen because they have performed and taught poetry and Hip Hop programs across the country and abroad. They are artists that the students on the Hip-Hop Team will relate to. Are you hiring Yes multicultural artists with the requested funds from this grant? What is the total 1500 amount you will pay the multicultural artists with the funds you receive from this grant? How will the Students have already been signing up for this program. The teacher project/program be will continue reaching out to students of color as soon as school publicized and opens in August. A table will be set up on "Club Day" where promoted to reach interested students can learn more about the program and sign up to intended join. participants? For the May 2020 performance and release of the album, students and staff will be notified through school email, flyers, and the CHCCS District's newsletter. How will you The project coordinator will conduct regular self-assessments of the evaluate the success students involved, both of their creative writing pieces but also of of the program? their school success. Student achievement data, attendance, and behavioral concerns will be monitored by the project coordinator. Google surveys will be administered in multiple English classrooms to determine the impact of the album after its release. PROJECT/PROGRAMPlease fill out the charts below with your project's expenses and BUDGET income. Use the "Explanation" box to offer details for each category. NOTE: The Total Cash Expense must equal the Total Cash Income. NOTE FOR Only requests for program/project funds need to submit a PANELISTS program/project budget. Requests for operating funds should be evaluated using the organization's financial docs submitted under "Organization Information." DocuSign Envelope ID: F7875EDF-FEDA-4F2C-A32F-2C950B9EB240 Project Expense f7d5faee-db56-4f21-a2db-8028bb7ed8b3.xlsx Project Income ebd02dc0-14eb-475d-a576-2b4cc9572fbf.xlsx Resumes of artists/administrators BIG_PIPH.docx KANE_SMEGO.docx BIG_PIPH_Video_Samples.docx Board of Directors List PSF Board Roster 2019-2020.docx IRS Tax Exemption IRS_org_determination_letter 2015.pdf Publicity Samples n/a Work Samples n/a Video Sample: n/a External Link Letters of support (optional)