HomeMy WebLinkAbout2019-707-E Aging - Town of Chapel Hill Senior Lunch Program performance agreement NORTH CAROLINA
PERFORMANCE AGREEMENT
ORANGE COUNTY
THIS PERFORMANCE AGREEMENT, made and entered into by and between the Town of Chapel Hill,a North
Carolina Municipal Corporation, 405 Martin Luther King, Jr. Boulevard, Chapel Hill, North Carolina, hereinafter
referred to as the"Town"and Orange County,by and through,the Department on Agi%2551 Homestead Road,Chapel
Hill,27514,hereinafter referred to as the"Department on Aging%r"Contractor."
WITNESSETH
WHEREAS,the Department on Aging provides shelter,food,direct service,referrals and information to people in need;
and
WHEREAS,the Department on Aging enhances and promotes public welfare;and
WHEREAS,it is in the interest of the Town that said program be assisted by the Town and thereby be available to the
residents of the Town,and said program addresses an important community human services need as identified by the
Town's Human Services Advisory Board.
NOW,THEREFORE,in consideration of the above and the mutual covenants and conditions hereinafter set forth,the
Town and the Department on Aging agree as follows:
TOWN SUPPORT:
The Department an Aging agrees to provide the services described in the Scope of Services attached to this
Agreement as Exhibit A and incorporated herein by reference. By resolution 2019-06-26IR-2 the Town
appropriated the:sum of Seventeen Thousand Dollars($17,000.00)for fiscal year 2019-2020.The Town does
not obligate itself to provide any other support to the Department on Aging this fiscal year or in succeeding
years.
VOLUNTARY AGREEMENT NOT TO DISCRIMINATE:
The Department on Aging agrees to administer all functions without discrimination because ofrace,creed,sex,
national origin,age,economic status,sexual orientation,gender identity or gender expression.
INDEMNIFICATION AND HOLD HARMLESS:
The Department on Aging agrees to indemnify and hold harmless the Town of Chapel Hill and its officers,
agents and employees,to the extent provided by North Carolina law, from all loss,liability,claims or expense
(including reasonable attorneys'fees)arising from bodily injury,including death or property damage to any
person or persons caused in whole or in part by the negligence or willful misconduct of the Contractor except to
the extent same are caused by the negligence or misconduct of the Town.
INSURANCE PROVISIONS:
The Town requires evidence of Orange County Department on Aging's current valid insurance during the
duration of this Agreement and further requires that the Town be named as an additional insured. The
required coverage limits are$1,000,000 per occurrence for Comprehensive General Liability and Business
Automobile. Worker's Compensation coverage requirements are$100,000 for both employer's liability
and bodily injury by disease for each employee and$500,000 for the disease policy limit, If the agency is
doing direct work with minors(individuals under the age of 18)the Town requires coverage for claims
related to Sexual Abuse&Molestation,with coverage limits of$1 million for each Occurrence and$2
million Aggregate. If the agency is transmitting personal identifiable information,or protected health
information and disseminating it electronically,the`fawn requires Cyber Liability coverage,with coverage
limits of$1 million Each Occurrence and$2 million Aggregate.
E-VERIFY:
The Contractor shall comply with the requirements of Article 2 of Chapter 64 of the North Carolina General
Statutes.Further,should Contractor utilize a subcontractors),Contractor shall require the subcontractors)to
comply with the requirements of Article 2,Chapter dot of the General Statutes.
PAYMENT AND DOCUMENTATION:
The appropriation shall be paid to the Department on Aging in semi-annual installments at the end of each half-
year period in which services were provided,pursuant to the Scope of Services attached hereto as Exhibit A and
incorporated herein by reference. Each semi-annual installment will be for Eight Thousand Five Hundred
Dollars($$,500.00).The Town's obligation to make each payment is contingent upon receiving satisfactory
documentation and accounting of expenditures as detailed in the attached Exhibit A and submission of a semi-
annual report using the template provided by Town staff.
FINANCIAL RECORDS:
The Department on Aging agrees to furnish the Town with semi-annual financial statements as detailed in the
completed Application attached as Exhibit B and incorporated herein by reference. In addition,Department on
Aging agrees to allow the Town to inspect its financia[books and records upon reasonable notice during normal
working hours.
SCOPE OF SERVICES
The Department on Aging agrees to provide services,described in the Scope of Services attached hereto as
Exhibit A and the Application attached as Exhibit S and incorporated herein by reference, to residents of
Chapel Hill and to maintain a high level of professionalism in the provision of these services,
TERMINATION FOR CAUSE:
In the event that the Department on Aging shalt cease to exist as an organization or shall enter bankruptcy
proceedings, or be declared insolvent,or liquidate all or substantially all of its assets,or fails to provide the
services described in the attached work statement or shall significantly reduce its services or accessibility to
Chapel Hill residents during the term of this Agreement,or in the event that the Department on Aging shall fail
to render a satisfactory accounting as provided herein,then and in that event the Town may terminate this
Agreement and the Department on Aging will return all payments already made to it by the Town for services
which have not been provided or for which no satisfactory accounting has been rendered.
[SIGNATURES ON FOLLOWING PAGE,]
This Performance Agreement is between the Town of Chapel Hill and Orange County,By and
Through, The Department on Aging
IN WITNESS WHEREOF, the parties hereunto cause this agreement to be executed in their
respective names.
ORANGE COUNTY, BY AND THROUGH,THE DEPARTMENT ON AGING
S ATURE PRINTED RAME&TITLE 11
ATT T PRINTED NAME&TITLE
TOWN OF CHAPEL HILL
r_1 -,.�aw,E
EPA T T HEAD OR DEPUTY/TOWN MANAGER
L"a L�fk f 644F
PRIM N &DEPARTMENT
ATTEST BYV
TOWN CLERK TOWN SEAL ' ''
Town Clerk attests date this the day of + 20 _. ,
Approved as to Fo uthorization
F
This instrument has been pre-audited in the manner required by the Local Government Budget and
Fiscal Control Act.
a L-L-0i`l
FINANCE O FICER DAT
Scope of Services—Fiscal Year 2019-20 Human Services Performance Agreement Exhibit A
The Town will reimburse Orange County Department on Aging for the services described below in
accordance with the terms and conditions of this Performance Agreement, dated August 13, 2019
and incorporated herein by reference.
Agency Dame:
Orange County Department on Aging
Program Name:
Senior Lunch Program
Funding Award Amount:
$4700.00
Semi-Annual Reports due January 17, 2020 and July 10,2020
Program Description:
Please describe in one sentence the services the agency will be performing during the FY2019-20.
Providing a hot nutritionally balanced daily[M—F) lunch meal to adults age 50+in a congregate setting
at the Seymour Center, Chapel Hill.
Expenditures:
Please outline how the agency will spend the Town of Chapel Hill funding award based on your FY2019-
20 Outside Agency Application.
Expenditures(provide itemized list) Amount
Daily Meal $4700.00
Performance Indicators:
Please complete the following chart with information about the Strategic Objective, Intermediate
Result,and the Agency Performance Indicator for funded program(s)and service(s).
Strategic Children improve their educational outcomes
Objective Residents Increase their livelihood security
(please choose one from the R�..rrlr.,t �ir� p Residents improve their health outcomes
r�1i�d�ii
Intermediate 3.2—Residents demonstrate new healthy lifestyle behaviors
Result
(please choose one from
the Resents Framework)
RESULTS Actual Estimated Projected
2017-19 2018-19 2019-20
Performance %and#of program participants Those who Those who Those who
Indicators who report new,improved,or responded to responded to responded to
restored social connections surveys(n-87) surveys(n=75) surveys(n=80)
indicated that indicated that indicated that
involvement in involvement in involvement in the
Scope of Services—Fiscal Year 2019-20 Human Services Performance Agreement Exhibit A
the lunch the lunch lunch program,
program,has program,has has contributed to
contributed to contributed to improvement in
improvement in improvement in their social
their health their health connections(90%),
physically physically physical health
(95%),socially (90%),socially (85%)and/or
(95%),and/or (95%),and/or wellbeing(900/6),
mental mental wellbeing
wellbeing (900%).
94%)
COVER PAGE
Applicant Contact information
Applicant 0rganization's legal Name:Orange County Department on Aging
Applicant❑rganization's Physical Address: 2551 Homestead Road, Chapel Hill NC 27516
Applicant❑rganization's Mailing Address: 2551 Homestead Road, Chapel Hill NC 27516
Applicant 0rganization's Web Address:http://www.orangecountync.govfdepartments/aging
Executive Director:Janice Tyler
Telephone Number: 919-245-4255 E-Mail: jtyler@orangecountync.gov
Tax ID Nu m b e r:5 6-6000327
Funding Request
Please list all Fiscal Year 2020 Human Services(HS)funding requested for all programs and the
proposed use of funds(please listprogram name only)
pmmugm C_arr.6n_ro_- Chapel Qringe Total
HS Hill-Hs Count -HS
Volunteer Connect 55+ Program $1,450 $12,300 $13,750
Lunch Program $5,000 $15.000 $20,000
Totals $6,450 $27,300 $33,750 ?
To the best of my knowledge and belief all information and data in this application is true and
current. The document has been duly authorized by the governing board of the applicant.
k
k
axec
Signature: ve Directorr7-t.fi Date
Signature: ---
Board CRairperson Date
1
i
l;
Cover Page Page 3 of 14
NON-DISCRIMINATION
Provider agrees as part of consideration of the granting of funds by funding agencies to the parties
hereto for themselves,their agents,officials, employees and servants agree not to discriminate in any
manner of these basis of race, color, gender, national origin, age, handicap, religion, sexual
orientation, gender identity/expression, familial status or veterans status with reference to any
activities carried out by the grantee, no matter how remote. The parties hereto further agree in all
respects to conform to the provision and intent of orange County Civil Rights Ordinance, as amended
and the Orange County Anti-discrimination Policy, This provision is enforced by action for specific
performance, injunctive relief, or other remedy as by law provided; this provision shalt be binding on
the grantees, the successors and assigns of the parties hereto with reference to the above subject
manner.
To the best of my knowledge and belief all of the above information is true and current. I
acknowledge and understand that the existence of a potential conflict of interest does not necessarily
make the program ineligible for funding,but the existence of an undisclosed conflict may result 1n the
termination of any grant awarded.
s
Signature:
xec tive Director Date
Signature:
Board Chairperson Date
Cover Page Pa g e 5 of 14
PROGRAM-1N1r�RMA710N::Volurtiteer-ConneGt 55
*Please submit for each program gor fyrldrigor;rl7ore than ar>e pragrairi,
k
S. Program Name:Orange Cou nty De partment on A i ng,Volunteer Connect 55+Pro ram
Program Primary Contact and Title:Yvette Garcia Missri Administrator Volunteer Connect 55+
Telephone Number: 919 245-4241 E-Mail:ymissrWorangecountyric,gov
s
6. Please briefly describe the proposed program,including an explanation of how it aligns with the Town of
Chapel Hill and Carrboro's Results Framework and Orange CountV BOCC Goals and Priorities,and the target
population to benefit from the program. (109 words or less)
Volunteer Connect 55+ (VC55+) is a program of the OCDoA to enrich the lives of Orange
County residents, both as volunteers of all ages and as older adult recipients of
services provided by volunteers. VC55+'s volunteer opportunities work to combat social
isolation and to encourage aging in place, for both volunteers and program recipients alike,
including the VITA, SHIP, Volunteer Drivers, Friend-to-Friend, Telephone Reassurance,
Community Visitation, and Handy Helpers Programs. VC55+ aligns with the towns' goal
that residents improve their health outcomes by demonstrating new healthy lifestyle
behaviors: volunteers report new social connections, along with improved mental and
physical well-being.
7.Target Population: Please complete the table below with numbers(not percentages)of individuals served
and projected to be served.
• �...•.-- _ �,,,�.,.... •=•..� ,.:P.ro ram Tar 2tPo ulation:pemo ra hits.::-'.:.
Projected Actual Estimated Projected
2017-18 2017-18 2018-19 2019-20
�. ::M'i '�.'�'!''{" �::`ti:5.,� u '+tii''•'';�iw� �1r.':1~`�'�-3• ,ti7^�s;�..3 rs� ,.,,•'
Men 150 112 135 135
Women 350 308 315 315
N onbinary/Genderq weer
Self-Describe
Total Volunteers 500 420 450 450
i;".`. i•;Owl
���,�,•: ;y k'•'•v"cre. 'i•,'�''ii;s�k a e.1:�';:;::'::"i:?='a;i•rtii :'
tR14A��J4`Z��:Y1e_]•k"Li'M�:d''�r.,='h_�i,''_^�Y:;i.tit�L:
81ack or African-American 70 59 58 58
1
American Indian or Alaska Native 0 1 1 1
Asian 32 27 23 23
White 381 301 351 351
9, Performance Indicators
NEW THI5.YEARI
For Chapel Hill and Carrboro applicants:
Please complete the following chart with information about the Strategic Objective, Intermediate Result,and
the Agency Performance Indicator for each program for which you are applying for funding. Please see the
Results Framework in the Attachments section as a reference.
Program Name:
Strategic ❑ Children improve their educational outcomes
Objective
(please choose one ftom ❑ Residents Increase their livelihood security
the Results Fratnework)
• Residents improve their health outcomes
Intermediate Residents demonstrate new healthy lifeslyie behaviors(3.2)
Result
(please choose one from
the Results Franteiioork)
RESULr5 - - Actfay I;Stirriated. - Projected
_.:2017 18 201.849 :. . ...::.. . 2019,20..- •-;w.;-:_:
Performance % and #of NIA; 112 active VC55+ VC55+ projects `
Indicators
program program volunteers responded reporting similar
(Please choose at participants was not to survey questions results for FYI 9-20,
least One who meet previously (emailed to that approximately 112
pefoi•,nance one tracking approximately 420 active VC55+
indicator to report on
fi•oni the Results wellness this volunteers), with the volunteers will respond
Frainework,and add goal Information. following results: to survey questions
additional 1) 89 people (emailed to
pelforinance (79,46%) approximately 420
indicates rhalyon
i
u,ouldlike to report reported that volunteers), with the f
to the Towns. Please volunteering following results:
insert additional imps with VC55+ has 1) 89 people
as needed,listing one
per rolv). positively (79,46%)
affected their reported that
mental well volunteering
being; 16 with VC55+ has
people positively
(14.29%) affected their
reported they mental well-
were not sure; being, 16
7 people people
6.25% 14.29%
report new they were "not
social sure."
connections, 65 2) Of those who
people report new
(75.58%) report social
they've made connections, 65
three or more people
social (75.58%) report
connections, 14 they've made
people three or more
(16.28%) report social
they've made 2 connections, 14
or more social people
connections, (16.28%) report
and 7 (8.14%) they've made 2
report they've or more social
made one new connections,
social and 7 (8,14%)
connection. report they've
made one new
social
connection.
24 32
Of the above,how many Hispanic/Latinx 11
i
of the above, how many non-Hispanic/Latlnx
Total 0 11 24 32
Age
0-5 years
6-18 years
19-50 years
51+years 403 549 350 449
Total 403 549 350 449
AlI,*Mq i.4-C.s`tiY-'�`n•,';i=S;; i%b •;4�^ i11:
288 374
Town of Chapel Hill 314 491
5o
Town of Carrboro 73 33 45 i
Orange County[outside of Chapel Hill/Carrboro) 16 15 17 25
Outside of Orange County 0 0 0 0
Total 0 1 549 350 449
1 ��. �1 ;��-�s.',.�i--s� �txs`�.-'i'c6�;,a.',4��;•.?..��' '^S'�r•:�Y.v.S:'i �.
Low-Income(80%of the Area Median Income and Below) Please see 12
Income table In the attachments 0 10
Total 0 10 12 0
i
I
3
8, Cost Per Individual
This cost per individual must reflect the total program budget divided by the total number of program
individuals in this application.
I
- --_
. �.�-t �r - >: -Acttial'��'i7='i8 Estirriateti2�'18-'1.9, • -:Pro"ected;�fl'1,9-2Q
Total Cost of Program $209, 700 $211, 934 $220, 434
Total #of Individuals 403 549 449
Cost Per Individual $620.35 $386.04 $490.94
Agency Budget
Operating Budget for Program
PROGRAM NAME: Orange County Department on Aging
Actual Estimated Projected 2019 :' Percent
PROGRAM REVENUE .2017-18 2048=1.9. 2U. C.h..ange
Private Donations $ 21,600 $ 21,600 $ 21,600 0%
Program Generated Revenue $ 148,000 $ 14800 $ 148,000 0%
Local Government Grants:
Human Services-Town of Carrboro $ 6,460 $ 6,450 $ 6,450 0%
Other-Town of Carrboro $ - $ - $ - 0
Human Services-Town of Chapel Hill $ 17,300 $ 18,800 $ -27,300 45%
Other-Town of Chapel Hlff $ 50,000 $ 50,000 $ 50,000 0%
Human Services-Orange County $ - $ - $ - 0
Other-Orange County $ 1,341,564 $ 1,350,700 $ 1,378,928 2%
Other-Town of Hillsborough $ - $ - $ - 0
Other Government Grants
Triangle United Way $ 4,900 $ 4,900 $ - 100%
State Government $ 519,693 $ 600,000 $ 600,000 0%
Federal Government-IRS $ 6,500 $ 6,500 $ 6,500 0%
UNC Health Care $ 32,750 $ , 32,750 $ 32,750
Other Revenue $ - $ - $ - 0
Total Program Revenue $2,148,767 $2,239,700 $ 2,271,528 9°Io
PROGRAM EXPENSES
Compensation $ 1,521,033 $ 1,575,950 $ 1,699,980 2%
Rent&Utilities $ 32,226 $ 32,226 $ 32,226 0%
Supplies&Equipment $ 126,342 $ 126,342 $ 126,342 0%
Travel&Training $ 13,000 $ 13,000 $ 13,000 0%
Other Expenses: $ 456,156 $ 492,102 $ 500,000 2°/°
Total Program Expenses $2,148,757 $ 2,239,700 $ 2,271,528 11%
SURPLUSI(DEFICIT) FOR PERIOD: $ - $ - $ - g
Please explaln Other Grants
Does your program budget show a surplus or deficit? Please provide a brlef explanation for the surplus or deficit.
I
Program Budget
Operating Budget for Program
PROGRAM NAME: Orange County Dept. on Aging-Volunteer Connect 55+ �
Actual Estimated Projected Percent
PROGRAM REVENUE 2017-18 2018-19 .2019-20 Change
Private ❑onations $ - $ - $ 0
Program Generated Revenue $ - $ - $ - ❑ j
Local Government Grants:
Human Services-Town of Carrboro $ 1,450 $ 1,450 $ 1,450 0%
❑ther-Town of Carrboro $ - $ - $ - ❑
Human Services-Town of Chapel Hill $ 12,300 $ 12,300 $ 12,300 0%
Other-Town of Chapel Hill $ - $ - $ - 0
Human Services-Orange County $ - $ - $ - 0
Other-Orange County $ 205,368 $ 172,106 $ 183,424 7%
Other_Town of Hillsborough $ - $ - $ - 0
Other Government Grants
Triangle United Way $ 4,900.00 $ 2,450,00 $ - -100%
Medicare Improvements/Patients&Providers Act $ - $ - $ 3,927.00 0
Federal Government-IRS $ 6,500.00 $ 6,500.00 $ 6,500.00 0%
Private Foundation Grants $ - $ - $ - 0 1
Other Revenue $ - $ _ $ - ❑
I
Total Program Revenue $ 230,518 $ 194,806 $ 207,601 7%
PROGRAM EXPENSES
Compensation $ 226,912 $ 191,200 $ 196,601 3% i
Rent& Utilities $ - $ - $ - 0
Supplies & Equipment $ 3,106 $ 3,106 $ 10,50❑ 238%
Travel &Training $ - $ - $ - 0
Other Expenses:Volunteer Software lease $ 500 $ 600 $ 500 ❑%
Total Program Expenses $ 230,518 $ 194,806 $ 207,601 7%
SURPLUS!(DEFICIT) FOR PERIOD: $ - $ - $ - U ;
Please explaln Other Grants I
Does your program budget show a surplus or deficit? Please provide a brief explanation For the surplus or deficit.
'f
FY 2018-19 Program Budget