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HomeMy WebLinkAbout2019-689-E Arts - East CH High School arts grant September 26, 2019 Mr. Kenneth Proulx East Chapel Hill High School Visual Arts 500 Weaver Dairy Rd. Chapel Hill, NC 27514 GRANT AWARD LETTER Fiscal Year 2020 Grant Category ܈܈Grassroots Arts Program ܆Artist Project Grant Program Funding Source ܈North Carolina Arts Council ܆Orange County Award $989.25 Date July 1, 2019 End Date June 30, 2020 OCAC Report Due Monday, July 13, 2020 Project Title Artist In Residence: Delores Hayes and Raku Firing at Liberty Arts Studio Stipulations ܈Grantee must spend $989.25 on the hiring of multicultural artists specified in the grant application. ܆Grantee must properly credit the Orange County Arts Commission using the proper logo on all publicity materials. Download logos on the OCAC website at https://artsorange.org/grants/grantee-resources ܈Grantee must properly credit the Orange County Arts Commission and the N.C. Arts Council using the proper logos AND N.C. Arts Council credit line on all publicity materials. Download logos and view proper credit line language on the OCAC website at https://artsorange.org/grants/grantee-resources ܈The Grant Recipient must enter all events, exhibits, and performances open to the public and related to this grant award on the Orange County Arts Commission website at www.artsorange.org/events. In addition, the Grant Recipient must add a link to www.artsorange.org (Orange County Arts Commission logo preferred) to their main webpage. Staff Contact Katie Murray, Director (919)245-2335 | kmurray@orangecountync.gov DocuSign Envelope ID: 9F230193-BDC6-477C-B721-F924559937C6 1 Revised July 2018 ORANGE COUNTY ARTS COMMISSION 2019-20 GRANT AGREEMENT THIS AGREEMENT, entered into this 1 day of October, 2019, by and between Orange County ("County"), by and through the Orange County Arts Commission ("Arts Commission") and East Chapel Hill High School Visual Arts ("Grant Recipient"). WHEREAS, the Arts Commission is a countywide arts agency that ensures the growth of local arts experiences by providing funding and support for diverse high quality programs and projects. WHEREAS, the Arts Commission administers the annual Grants Program to provide economic opportunities to Orange County artists and non-profit organizations coordinating arts projects benefiting the citizens of Orange County. WHEREAS, the annual Arts Grants Program is supported by Arts Commission with funds from the Grassroots Arts Program of the North Carolina Arts Council, a division of the Department of Natural and Cultural Resources, a state agency. WHEREAS, the Grant Recipient was selected by the Arts Commission to receive the annual Arts Grant through the procedures duly adopted by the Arts Commission; and WHEREAS, both parties wish to promote and maintain the integrity and clarity of the Grant Recipient's ideas and statements and delineate the Grant Recipient’s obligations to the County; NOW, THEREFORE, the County and the Grant Recipient, for the consideration and under the conditions hereinafter set forth, agree as follows: 1. Approved Grant Project. Grant funds are provided under this Agreement for the project (“Project”) described in the Grant Recipient’s Grant Application, attached hereto and incorporated herein as Exhibit A. 2. Grant Award. Grant funds in an amount not to exceed nine hundred eighty-nine dollars and twenty-five cents ($ 989.25) have been awarded by the Arts Commission to the Grant Recipient for the approved Project. The Recipient shall be required to match funds at least dollar-for-dollar with cash from the Grant Recipient’s funds not derived from either Orange County appropriations or the North Carolina Arts Council, as outlined in the attached Exhibit A. 3. Contingency. This grant is contingent on North Carolina Arts Council Grassroots Program funding to the Arts Commission. Final decisions on Grassroots Program funds to the North Carolina Arts Council are subject to approval by the North Carolina General Assembly. 4. Responsibilities of the Grant Recipient DocuSign Envelope ID: 9F230193-BDC6-477C-B721-F924559937C6 2 Revised July 2018 A. Implementation. The Project implementation shall take place between July 1, 2019 and June 30, 2020. The Project shall be implemented in the manner described in Exhibit A. Time is of the essence in the implementation of the Project. B. Modifications to project. Grant Recipient shall present major changes to the original proposal, including but not limited to changes in design, implementation schedule and increase in Project budget by more than 10%, in writing to the Arts Commission for approval. Arts Commission shall approve or disapprove Grant Recipient’s request for modifications within seven (7) days of receipt thereof. Consent to project modifications shall not be unreasonably withheld. Arts Commission’s decisions shall be in writing. In the event the Arts Commission fails to approve or disapprove the requested modifications within the time stated herein, the modifications shall be deemed approved. C. Non–assignment. The grant cannot be assigned or transferred to a different project or artist without prior written approval of the Arts Commission. D. Records. Grant Recipient must maintain records and other evidence pertaining to costs incurred and revenues acquired during the Project implementation. Grant Recipient shall maintain financial records pertaining to the Project for three (3) years from the date of this Agreement, in case of audit. E. Use of Funds. Grant Recipient shall not use the grant funds to repay outstanding taxes or other debts of any nature. The grants shall be utilized solely for the purpose described in the attached Exhibit A. F. Final Report. Grant Recipient shall submit to the Arts Commission a Final Report on July 13, 2020. The Final Report shall be in the format required by the North Carolina Arts Council. Failure to submit the Final Report or late submission of the Final Report, for any reason, shall be grounds for denial and/or cancellation of grant funds for the Project and future grant proposals. 5. Responsibilities of the Arts Commission A. Payment. The Arts Commission shall release the grant funds in the amount of $989.25 to the Grant Recipient. 6. Publicity A. Acknowledgement. Credit must be given to the Orange County Arts Commission and/or the North Carolina Arts Council using the proper logo(s) and credit line in brochures, news releases, programs, and all other printed and online publications. Copies of such printed materials must accompany the evaluation report. Official Orange County Arts Commission and North Carolina Arts Council logos may be downloaded at www.artsorange.org/grantee-resources and may not be altered in any way. When no printed information is used, verbal DocuSign Envelope ID: 9F230193-BDC6-477C-B721-F924559937C6 3 Revised July 2018 credit shall be given. In addition, all print and promotional material must include the following credit line and logo(s) (check all that apply): i. County Funds Only. Orange County Arts Commission logo required. Credit line required for audio projects: “This program is supported by the Orange County Arts Commission.” ii. x North Carolina Arts Council Funding. The Orange County Arts Commission and the North Carolina Arts Council logos are required. Credit line: “This program is supported by the N.C. Arts Council, a division of the Department of Natural and Cultural Resources.” B. The Grant Recipient must enter all events, exhibits, and performances open to the public and related to this grant award on the Orange County Arts Commission website at www.artsorange.org/events. In addition, the Grant Recipient must add a link to www.artsorange.org (Orange County Arts Commission logo preferred) to their main webpage. 7. Indemnity. The Grant Recipient agrees to indemnify and hold harmless the County, the Arts Commission and the North Carolina Arts Council and their officers and employees from any and all claims or actual injury, damage or loss to a person, or real or personal property that results from or is in any way connected to the use of the grant funds. 8. Independent Contractor. The Grant Recipient is an independent contractor and not an employee, agent or other representative of the County and/or the Arts Commission. Nothing contained in this Agreement shall be construed to create the relationship of principal and agent, or employer and employee, between Grant Recipient and Arts Commission or Orange County Government. Grant Recipient understands and agrees that he/she is not authorized to incur any expenses or any liability whatsoever on behalf of the County or the Arts Commission and has no authority, expressed or implied, to obligate or make representations on behalf of the County or the Arts Commission. In addition, Grant Recipient agrees to maintain his or her own worker's compensation insurance for himself/herself and his or her employees for the duration of the art work's installation. 9. Termination A. In the event of any of the circumstances set forth below (hereinafter referred to as “default”), the Arts Commission may immediately terminate this Agreement: (i) Any fraudulent representation in any verification required to obtain payment under this Agreement or other dishonesty on a material matter relating to the performance of services under this Agreement. (ii) Nonperformance, incomplete service or performance, or failure to satisfactorily perform any part of the Project or to comply with any provision of this Agreement, as determined by the Arts Commission in its sole discretion. DocuSign Envelope ID: 9F230193-BDC6-477C-B721-F924559937C6 4 Revised July 2018 (iii) Failure to adhere to the terms of applicable county, state or federal laws, regulations, or stated public policy. B. In the event of default by the Grant Recipient, the Arts Commission has the discretion to elect to terminate this Agreement, in whole or in part and/or require the Grant Recipient to repay the grant funds within seven (7) from written notice of default or allow the grant recipient the opportunity to cure the default. This clause shall not be interpreted to limit the County’s or the Arts Commission’s remedies in law or in equity. 10. Miscellaneous. A. Entire Agreement. This Agreement and the attachments contain the final and entire understanding of the parties with respect to the subject matter of this Agreement. All modifications and amendments to this Agreement shall be in writing. This Agreement shall be binding upon the parties, their heirs, successors and assigns. B. Governing Law. Governing Law and Priority: Both parties agree that this Agreement shall be governed by the laws of the State of North Carolina and Orange County. Grant Recipient shall at all times remain in compliance with all applicable local, state, and federal laws, rules, and regulations including but not limited to all state and federal anti-discrimination laws, policies, rules, and regulations and the Orange County Non-Discrimination Policy and Orange County Living Wage Policy (each policy is incorporated herein by reference and may be viewed at http://www.orangecountync.gov/departments/purchasing_division/contracts.php.). Any violation of this requirement is a breach of this Agreement and Arts Commission may immediately terminate this Agreement without further obligation on the part of the Arts Commission. This paragraph is not intended to limit and does not limit the definition of breach to discrimination. By executing this Agreement the Grant Recipient certifies that they has not been identified, and has not utilized the services of any agent or subcontractor identified, on the list created by the State Treasurer pursuant to G.S. 147-86.58. By executing this Agreement the Grant Recipient certifies that they has not been identified, and has not utilized the services of any agent or subcontractor identified, on the list created by the State Treasurer pursuant to G.S. 147-86.81. By executing this Agreement Grant Recipient affirms they are and shall remain in compliance with Article 2 of Chapter 64 of the North Carolina General Statutes. In determining the basic services to be provided, should any documents be referenced in or attached to this Agreement, the terms herein shall have priority in any conflict between the terms of referenced documents and the terms of this Agreement. C. Dispute Resolution: Neither party may initiate binding arbitration. Any disputes shall be resolved by nonbinding mediation. If such mediation fails either party may initiate litigation to resolve the dispute. Should either party initiate litigation to settle any dispute involving the terms of this Agreement such litigation shall be DocuSign Envelope ID: 9F230193-BDC6-477C-B721-F924559937C6 5 Revised July 2018 initiated in the General Court of Justice of North Carolina seated in Orange County, North Carolina. D. Signatures. This Agreement together with any amendments or modifications may be executed electronically. All electronic signatures affixed hereto evidence the intent of the Parties to comply with Article 11A and Article 40 of North Carolina General Statute Chapter 66. IN WITNESS WHEREOF, the Orange County and the Grant Recipient have signed this Grant Agreement, effective on the last date this Agreement is signed by both parties as indicated by the dates set forth under signatures below. For and on behalf of the Grant Recipient _________________________________ __________________ Kenneth Proulx,Principal Date For and on behalf of Orange County Government __________________________________ ___________________ Bonnie Hammersley, County Manager Date DocuSign Envelope ID: 9F230193-BDC6-477C-B721-F924559937C6   DocuSign Envelope ID:9F230193-BDC6-477C-B721-F924559937C6 Orange County Arts Commission Powered by Submittable [� Organization Name East Chapel Hill High School 06/03/2019 Visual Arts id. 13266840 Melissa Vrooman 2019-20 Grassroots Arts Program Grant Application mvroomanolson@chccs.k12.nc.us Original application 06/03/2019 APPLICANT Please tell us about your organization. INFORMATION Mailing Address of 500 Weaver Dairy Rd. Organization Chapel Hill, NC 27514 How did you hear OCAC Enews about our grant program? Did you or a No representative of your orgnanization attend one of our grants training sessions? Nature of Arts Education Provider Organization Schools Only: If you No are requesting funds for teaching artists, performing artists, or artists-in-residence, are you booking the artist(s) through The ArtsCenter's Arts in Schools Program? Organization East Chapel Hill High School is a traditional public high school with a Description 7-period day. Enrollment is approximately 1,500 students in grades 9- 12. The student demographics are: 52%white, 20%Asian, 11% Hispanic, 10% black/African American, 7% multiracial. I am one of 3 visual arts teachers in the school but the only ceramics teacher. The ceramics program includes 4 years of offerings: Ceramics 1, 2, Honors Ceramics Level 3 and Level 4. DocuSign Envelope ID:9F230193-BDC6-477C-B721-F924559937C6 During FY19-20, will No your organization receive operational support funding from the North Carolina Arts Council or the North Carolina Department of Natural and Cultural Resources? Organization's EIN 566001004 Organization https://www.chccs.org/echhs Website Authorizing Official's Mr. Kenneth Proulx Name Authorizing Official's School Principal Title Authorizing Official's 919) 969-2482 Ext.27007 Phone Authorizing Official's kproulx@chccs.k12.nc.us Email Applicant Race White Free and Reduced 17% Lunch Percentage Financial Overview 8c4f3dfa-a4ca-425a-b2c4-7b11 af26fb72.xlsx Organizational Financial Statements Visual_Arts_Budget.pdf Deficit/Surplus None PROJECT/PROGRAMTell us about your project or program INFORMATION Title of Grant Artist In Residence: Delores Hayes and Raku Firing at Liberty Arts Request Studio Grant Amount $989.25 Requested DocuSign Envelope ID:9F230193-BDC6-477C-B721-F924559937C6 Is the person in Yes charge of this program or project different from the Authorizing Official? Project Director Melissa Vrooman Name Project Director Title Art Teacher (Ceramics) Project Director East Chapel Hill High School Street Address 500 Weaver Dairy Rd. Chapel Hill, NC 27514 Home (summer) 2208 Summit Drive Hillsborough, NC 27278 Project Director 919-245-3901 ext 27309, 919-245-3901 (h) Phone Project Director mvroomanolson@chccs.k12.nc.us Email What are you A specific program or project requesting funding for? Project/Program This project brings African American potter, Delores Juanita Hayes, Summary to East Chapel Hill High School as an artist-in-residence for all of my ceramics students, funds hands-on potter's wheel workshop time with the artist, and supports a studio visit and Raku firing for advanced ceramics students. General timeline: 1 day artist presentation/demonstration for all ceramics classes; 2 days of 50 min. time slots (5 students at a time) to work with Ms. Hayes on the potter's wheels; 1/2 day Raku glaze workshop; 1 day field trip to Liberty Arts Studio and Raku firing. The work resulting from this project will be displayed at East Chapel Hill High School, the Chapel Hill-Carrboro City School's central office (Lincoln Center); and if funded I will pursue displaying the work and photographs of the project in action at the Chapel Hill Public Library. I will also submit the completed project for publication in our district's "Friday Feature", use my school Instagram account, and website to publish this exciting collaboration and OCAC's role in making it all possible. Project Start Date Fall 2019 (October) (no earlier than July 1 , 2019) DocuSign Envelope ID:9F230193-BDC6-477C-B721-F924559937C6 Project End Date (no December 20, 2019 later than June 30, 2020) Project Goals The goal of this project is to bring more diversity to my program and to create a high quality arts experience that most students would not otherwise have: to learn directly from a professional potter. Related to my curriculum, this addresses two of the NC Visual Arts Essential Standard goals: 1) for students to understand the global, historical, societal, and cultural contexts of the visual arts. 2) for students to create art using a variety of tools, media, and processes --specifically wheel throwing and the Raku process. Another goal, specifically related to addressing the school's minority student achievement gap, is for my African American students to express that the experience had a positive impact on them personally. Cirruculum and While I am able to teach students the basic skills for wheel throwing, Enrichment the expertise and finesse of the craft can really only be communicated by a professional potter like Ms. Hayes. She can also speak to the practical and business side of life as an artist of the community. At my school I am only able to expose my students to the process of electric kiln firing. This project provides students the exciting experience of Raku firing. Additionally, given my school district's significant minority student achievement gap, I know that my students of color need to feel recognized, important, and empowered to be successful in the visual arts in this predominantly white school. Bringing in a professional African American artist to enrich the wheel throwing component of my ceramics curriculum is a powerful way to address this need for diversity and to counter my students' misconception that artists are "white hippies from Asheville." Not only will my students develop their throwing skills, and participate in a Raku firing, but through support of this grant, my students of color will see themselves represented in this successful role model and realize a future in the arts is possible. Audience Description This project would impact roughly 120 students ranging in grades 9- 12 at East Chapel Hill High School. The school's student demographics are: 52%white, 20%Asian, 11% Hispanic, 10% black/African American, 7% multiracial. My classes tend to have a slightly higher average of African American, multiracial and Hispanic students. 17%of students in the school are in the Free and Reduced Lunch Program. Location Description East Chapel Hill High School ceramics classroom, and Liberty Arts Studio for firing DocuSign Envelope ID:9F230193-BDC6-477C-B721-F924559937C6 Artist Description I have worked with Ms. Hayes previously on a similar project with grant support from our local Chapel Hill Public School Foundation. am completely confident in Ms Hayes' reliability, skill in her craft, and ability to have a meaningful impact on my students. She is an enthusiastic teacher with an impressive range of knowledge in ceramics, and has an excellent rapport with this age group. From her resume, you can see that she has teaching experience through various art centers. Additionally, because Ms. Hayes--who attended Jordan High School in Durham and is a graduate of NC Central University--has made a successful career following her passion as an artist, I know my students will relate to her, making her time with my classes notably impactful. Are you hiring Yes multicultural artists with the requested funds from this grant? What is the total 989.25 amount you will pay the multicultural artists with the funds you receive from this grant? How will the Through school ceramics classes all of my students will have the project/program be opportunity to work with the artist. publicized and promoted to reach intended participants? How will you I will seek feedback from students using Google Forms to collect evaluate the success data on the impact of the experience. I will also conference with the of the program? artist post-event to reflect on the project, planning, outcomes etc. PROJECT/PROGRAMPlease fill out the charts below with your project's expenses and BUDGET income. Use the "Explanation" box to offer details for each category. NOTE: The Total Cash Expense must equal the Total Cash Income. NOTE FOR Only requests for program/project funds need to submit a PANELISTS program/project budget. Requests for operating funds should be evaluated using the organization's financial docs submitted under "Organization Information." Project Expense a82dc1 ba-a466-4d7e-bbf5-ff91 b071 f4ce.xlsx Project Income 54494e77-Oae5-43e7-a68b-ee9683d82710.x1sx DocuSign Envelope ID:9F230193-BDC6-477C-B721-F924559937C6 Deloresresume2019_1 pdf.pdf Board of Directors List CHCCS_Board_of Education.pdf IRS Tax Exemption Publicity Samples Copy_of_Delores_J uanita_Hayes1.pdf Work Samples MENT_D_HAYES_01.jpg MENT_D_HAYES_02.jpg MENT_D_HAYES_05.jpg MENT_D_HAYES_04.jpg Video Sample: External Link Letters of support (optional)