Loading...
HomeMy WebLinkAbout2019-685-E Arts - Chapel Hill Philharmonia arts grant DocuSign Envelope ID: D9AAB75C-5933-46C0-96D8-76E6D3AA45C8 �i G ORANGE COUNTY ARTS COMMISSION September 26, 2019 John Konanc Chapel Hill Philharmonia P.O. Box 2853 Chapel Hill, NC 27515 GRANT AWARD LETTER Fiscal Year 2020 Grant Category ®Grassroots Arts Program ❑Artist Project Grant Program Funding Source ®North Carolina Arts Council ❑Orange County Award $606.32 Date July 1, 2019 End Date June 30, 2020 OCAC Report Due Monday,July 13, 2020 Project Title Chapel Hill Philharmonia Annual Children's Concert Stipulations ❑Grantee must spend $0 on the hiring of multicultural artists specified in the grant application. ❑Grantee must properly credit the Orange County Arts Commission using the proper logo on all publicity materials. Download logos on the OCAC website at Los https://artsorange.org/grants/grantee-resources X❑Grantee must properly credit the Orange County Arts Commission and the N.C. Arts Council using the proper logos AND N.C. Arts Council credit line on all publicity materials. Download logos and view proper credit line language on the OCAC website at https://artsorange.org/grants/grantee-resources Fo�s1 X❑The Grant Recipient must enter all events, exhibits, and performances open to the public and related to this grant award on the Orange County Arts Commission website at www.artsorange.org/events. In addition,the Grant Recipient must add a link to www.artsorange.org (Orange County Arts Commission logo preferred)to their main webpage. Staff Contact Katie Murray, Director (919)245-2335 1 kmurray@orangecountync.gov DocuSign Envelope ID: D9AAB75C-5933-46C0-96D8-76E6D3AA45C8 0 or�*A M� North �■ ■� + Carolina Arts ORANGE COUNTY ARTS COMMISSION '��� �/� Council it �+ G o u EMT Y Y S 2019-20 GRANT AGREEMENT ' r ` �' Fifty years ��klAl C551 qM t■■ � ■■r ❑fleodership THIS AGREEMENT, entered into this 1 day of October, 2019, by and between Orange County ("County"), by and through the Orange County Arts Commission ("Arts Commission") and Chapel Hill Philharmonia("Grant Recipient"). WHEREAS, the Arts Commission is a countywide arts agency that ensures the growth of local arts experiences by providing funding and support for diverse high quality programs and projects. WHEREAS, the Arts Commission administers the annual Grants Program to provide economic opportunities to Orange County artists and non-profit organizations coordinating arts projects benefiting the citizens of Orange County. WHEREAS, the annual Arts Grants Program is supported by Arts Commission with funds from the Grassroots Arts Program of the North Carolina Arts Council, a division of the Department of Natural and Cultural Resources, a state agency. WHEREAS, the Grant Recipient was selected by the Arts Commission to receive the annual Arts Grant through the procedures duly adopted by the Arts Commission; and WHEREAS, both parties wish to promote and maintain the integrity and clarity of the Grant Recipient's ideas and statements and delineate the Grant Recipient's obligations to the County; NOW, THEREFORE, the County and the Grant Recipient, for the consideration and under the conditions hereinafter set forth, agree as follows: 1. Approved Grant Project. Grant funds are provided under this Agreement for the project ("Project") described in the Grant Recipient's Grant Application, attached hereto and incorporated herein as Exhibit A. 2. Grant Award. Grant funds in an amount not to exceed six hundred six dollars and thirty- two cents ($ 606.32) have been awarded by the Arts Commission to the Grant Recipient for the approved Project. The Recipient shall be required to match funds at least dollar- for-dollar with cash from the Grant Recipient's funds not derived from either Orange County appropriations or the North Carolina Arts Council, as outlined in the attached Exhibit A. 3. Contingency. This grant is contingent on North Carolina Arts Council Grassroots Program funding to the Arts Commission. Final decisions on Grassroots Program funds to the North Carolina Arts Council are subject to approval by the North Carolina General Assembly. 4. Responsibilities of the Grant Recipient 1 Revised July 2018 DocuSign Envelope ID: D9AAB75C-5933-46C0-96D8-76E6D3AA45C8 A. Implementation. The Project implementation shall take place between July 1, 2019 and June 30, 2020. The Project shall be implemented in the manner described in Exhibit A. Time is of the essence in the implementation of the Project. B. Modifications to project. Grant Recipient shall present major changes to the original proposal, including but not limited to changes in design, implementation schedule and increase in Project budget by more than 10%, in writing to the Arts Commission for approval. Arts Commission shall approve or disapprove Grant Recipient's request for modifications within seven (7) days of receipt thereof. Consent to project modifications shall not be unreasonably withheld. Arts Commission's decisions shall be in writing. In the event the Arts Commission fails to approve or disapprove the requested modifications within the time stated herein, the modifications shall be deemed approved. C. Non—assignment. The grant cannot be assigned or transferred to a different project or artist without prior written approval of the Arts Commission. D. Records. Grant Recipient must maintain records and other evidence pertaining to costs incurred and revenues acquired during the Project implementation. Grant Recipient shall maintain financial records pertaining to the Project for three (3) years from the date of this Agreement, in case of audit. E. Use of Funds. Grant Recipient shall not use the grant funds to repay outstanding taxes or other debts of any nature. The grants shall be utilized solely for the purpose described in the attached Exhibit A. F. Final Report. Grant Recipient shall submit to the Arts Commission a Final Report on July 13, 2020. The Final Report shall be in the format required by the North Carolina Arts Council. Failure to submit the Final Report or late submission of the Final Report, for any reason, shall be grounds for denial and/or cancellation of grant funds for the Project and future grant proposals. 5. Responsibilities of the Arts Commission A. Payment. The Arts Commission shall release the grant funds in the amount of $606.32 to the Grant Recipient. 6. Publicity A. Acknowled eg ment. Credit must be given to the Orange County Arts Commission and/or the North Carolina Arts Council using the proper logo(s) and credit line in brochures, news releases, programs, and all other printed and online publications. Copies of such printed materials must accompany the evaluation report. Official Orange County Arts Commission and North Carolina Arts Council logos may be downloaded at www.artsorange.org/grantee-resources and may not be altered in any way. When no printed information is used, verbal 2 Revised July 2018 DocuSign Envelope ID: D9AAB75C-5933-46C0-96D8-76E6D3AA45C8 credit shall be given. In addition, all print and promotional material must include the following credit line and logo(s) (check all that apply): i. County Funds Only. Orange County Arts Commission logo required. Credit line required for audio projects: "This program is supported by the Orange County Arts Commission." ii. x North Carolina Arts Council Funding. The Orange County Arts Commission and the North Carolina Arts Council logos are required. Credit line: "This program is supported by the N.C. Arts Council, a division of the Department of Natural and Cultural Resources. " B. The Grant Recipient must enter all events, exhibits, and performances open to the public and related to this grant award on the Orange County Arts Commission website at www.artsorange.m/events. In addition, the Grant Recipient must add a link to www.artsorange.org (Orange County Arts Commission logo preferred) to their main webpage. 7. Indemnity. The Grant Recipient agrees to indemnify and hold harmless the County, the Arts Commission and the North Carolina Arts Council and their officers and employees from any and all claims or actual injury, damage or loss to a person, or real or personal property that results from or is in any way connected to the use of the grant funds. 8. Independent Contractor. The Grant Recipient is an independent contractor and not an employee, agent or other representative of the County and/or the Arts Commission. Nothing contained in this Agreement shall be construed to create the relationship of principal and agent, or employer and employee, between Grant Recipient and Arts Commission or Orange County Government. Grant Recipient understands and agrees that he/she is not authorized to incur any expenses or any liability whatsoever on behalf of the County or the Arts Commission and has no authority, expressed or implied, to obligate or make representations on behalf of the County or the Arts Commission. In addition, Grant Recipient agrees to maintain his or her own worker's compensation insurance for himself/herself and his or her employees for the duration of the art work's installation. 9. Termination A. In the event of any of the circumstances set forth below (hereinafter referred to as "default"), the Arts Commission may immediately terminate this Agreement: (i) Any fraudulent representation in any verification required to obtain payment under this Agreement or other dishonesty on a material matter relating to the performance of services under this Agreement. (ii) Nonperformance, incomplete service or performance, or failure to satisfactorily perform any part of the Project or to comply with any provision of this Agreement, as determined by the Arts Commission in its sole discretion. 3 Revised July 2018 DocuSign Envelope ID: D9AAB75C-5933-46C0-96D8-76E6D3AA45C8 (iii) Failure to adhere to the terms of applicable county, state or federal laws, regulations, or stated public policy. B. In the event of default by the Grant Recipient, the Arts Commission has the discretion to elect to terminate this Agreement, in whole or in part and/or require the Grant Recipient to repay the grant funds within seven (7) from written notice of default or allow the grant recipient the opportunity to cure the default. This clause shall not be interpreted to limit the County's or the Arts Commission's remedies in law or in equity. 10. Miscellaneous. A. Entire Agreement. This Agreement and the attachments contain the final and entire understanding of the parties with respect to the subject matter of this Agreement. All modifications and amendments to this Agreement shall be in writing. This Agreement shall be binding upon the parties, their heirs, successors and assigns. B. Governing Law. Governing Law and Priority Both parties agree that this Agreement shall be governed by the laws of the State of North Carolina and Orange County. Grant Recipient shall at all times remain in compliance with all applicable local, state, and federal laws, rules, and regulations including but not limited to all state and federal anti-discrimination laws, policies, rules, and regulations and the Orange County Non-Discrimination Policy and Orange County Living Wage Policy (each policy is incorporated herein by reference and may be viewed at htip://www.oran eg countync. og v/departments/purchasing division/contracts.php.). Any violation of this requirement is a breach of this Agreement and Arts Commission may immediately terminate this Agreement without further obligation on the part of the Arts Commission. This paragraph is not intended to limit and does not limit the definition of breach to discrimination. By executing this Agreement the Grant Recipient certifies that they has not been identified, and has not utilized the services of any agent or subcontractor identified, on the list created by the State Treasurer pursuant to G.S. 147-86.58. By executing this Agreement the Grant Recipient certifies that they has not been identified, and has not utilized the services of any agent or subcontractor identified, on the list created by the State Treasurer pursuant to G.S. 147-86.81. By executing this Agreement Grant Recipient affirms they are and shall remain in compliance with Article 2 of Chapter 64 of the North Carolina General Statutes. In determining the basic services to be provided, should any documents be referenced in or attached to this Agreement, the terms herein shall have priority in any conflict between the terms of referenced documents and the terms of this Agreement. C. Dispute Resolution: Neither party may initiate binding arbitration. Any disputes shall be resolved by nonbinding mediation. If such mediation fails either party may initiate litigation to resolve the dispute. Should either party initiate litigation to settle any dispute involving the terms of this Agreement such litigation shall be 4 Revised July 2018 DocuSign Envelope ID: D9AAB75C-5933-46C0-96D8-76E6D3AA45C8 initiated in the General Court of Justice of North Carolina seated in Orange County,North Carolina. D. Signatures. This Agreement together with any amendments or modifications may be executed electronically. All electronic signatures affixed hereto evidence the intent of the Parties to comply with Article 11A and Article 40 of North Carolina General Statute Chapter 66. IN WITNESS WHEREOF, the Orange County and the Grant Recipient have signed this Grant Agreement, effective on the last date this Agreement is signed by both parties as indicated by the dates set forth under signatures below. For and on behalf of the Grant Recipient DcouSigned by: l] _. 10/2/2019 98F81 E9a816E41 i3.. Date For and on behalf of Orange County Government �ocu5igned by: �6lnJln.1l. KALY� 10/2/2019 0637994B755E477.. —,)unty Manager Date 5 Revised July 2018 DocuSign Envelope ID: D9AAB75C-5933-46C0-96D8-76E6D3AA45C8 Orange County Arts Commission Powered by Submittable [� Organization Name Chapel Hill Philharmonia 05/29/2019 John Konanc in 2019-20 Grassroots Arts id. 13218913 Program Grant Application P.O. Box 2853 Chapel Hill, North Carolina 27515 United States 9194935491 john.konanc@hotmail.com Original application 05/29/2019 APPLICANT Please tell us about your organization. INFORMATION Mailing Address of Chapel Hill Philharmonia Organization P.O. Box 2853 Chapel Hill, NC 27515 How did you hear Word of mouth about our grant program? Did you or a No representative of your orgnanization attend one of our grants training sessions? Nature of Arts Organization Organization Organization The Chapel Hill Philharmonia (CHP) was formed in 1983 to provide a Description setting for local amateur musicians to meet and perform together as a symphony orchestra. The CHP's mission has remained consistent over time: • Offer accomplished volunteer adult and student instrumentalists an opportunity to play together in an orchestra • Inspire both adults and children to appreciate, study, and play classical music by providing free classical music concerts • Encourage musicians of all ages to strive for musical excellence In the CHP's early years active membership was approximately 50 players and the group played two or three concerts per season. Since the year 2000, under the leadership of Prof. Donald Oehler, the orchestra has grown to more than 85 active players and now presents four free concerts per season, reaching a total audience of DocuSign Envelope ID: D9AAB75C-5933-46C0-96D8-76E6D3AA45C8 audition and draws members from all across the Triangle area. Musicians span a wide range of occupations, including scientists, engineers, teachers, physicians, homemakers, students, and faculty members. The youngest players are sometimes still in their teens, while the oldest are over 80. In addition to growing in size, the orchestra has broadened the scope of its activities in recent years: • Beginning in 2005, the group has given a few premieres of new works by contemporary composers, including Eddie Bass, Terry Mizesko, Jay Greenberg, Garth Molyneux, and Ann Millikan. • In 2008, the orchestra first teamed with vocal students from the UNC Music Department to present a concert of opera arias and ensembles. Repeated again in 2012 and 2014, these "Divafest" programs allow developing singers the rare opportunity to appear with full orchestral accompaniment. • Under the leadership of guest conductor Andrew McAfee, the orchestra initiated a children's concert in 2007 and has made it an annual event since 2009. With attendance of around 300 (evenly split between elementary-school-aged children and adults), this concert in particular reaches beyond traditional classical music audiences. • The orchestra has also occasionally collaborated with other area ensembles, including the Chapel Hill Community Chorus (2009), the Piedmont Youth Orchestra (2012), and the Chapel Hill Youth Violin Ensemble (2012). The CHP is governed by a board of directors elected from the ranks of the orchestra. Most organizational chores are performed by volunteers, though the music librarians and stage managers are paid a nominal fee. The CHP is planning four different programs for 2019-2020 and is also supporting its annual Young Artist Competition: • October 2019: A children's concert with music by Dvorak and contemporary Mexican composer Arturo Marquez. • December 2019: A classical concert featuring music by Brahms and African-American composer Florence Price. • February 2020: Auditions for 2020 Young Artists Competition. • March 2020: A classical concert featuring professional soloists in the Brahms Double Concerto. • May 2020: A classical concert featuring 2020 Young Artists Competition winner. During FY19-20, will No your organization receive operational support funding from the North Carolina Arts Council or the North Carolina Department of Natural and Cultural Resources? Organization's EIN 561806074 DocuSign Envelope ID: D9AAB75C-5933-46C0-96D8-76E6D3AA45C8 Organization www.chapelhillphilharmonia.org Website Authorizing Official's John Konanc Name Authorizing Official's General Manager Title Authorizing Official's 919-493-5491 Phone Authorizing Official's john.konanc@hotmail.com Email Applicant Race White Financial Overview bd4532e9-f37c-43e8-8293-31 c22d700b95.xlsx Organizational Financial Statements Detailed_Budget.pdf Deficit/Surplus For the past several years the CHP has had small surpluses of a few hundred dollars each year. This is primarily because of uncertainty in projecting both expenses and income. The CHP's revenue sources (jar donations, grants, gifts, program ads) tend to vary a bit from year to year and are difficult to precisely predict. A few expenses (for example, music rental costs) are also hard to predict. The CHP invests its surpluses into our endowed fund, which contributes funding for the group. PROJECT/PROGRAMTell us about your project or program INFORMATION Title of Grant Chapel Hill Philharmonia Annual Children's Concert Request Grant Amount $1460 Requested Is the person in Yes charge of this program or project different from the Authorizing Official? Project Director Evan Feldman Name Project Director Title Guest Conductor DocuSign Envelope ID: D9AAB75C-5933-46C0-96D8-76E6D3AA45C8 Project Director 3125 Kenan Music Building Street Address 125 S. Columbia Street Chapel Hill, NC 27514 Project Director 919-914-0212 Phone Project Director evanfeldman@unc.edu Email What are you A specific program or project requesting funding for? Project/Program The CHP is requesting support for its annual free Children's Concert. Summary This year's program, under the direction of conductor Evan Feldman, will feature Dvorak's Slavonic Dances (op. 46) and Marquez's Danzon #2. In addition, the CHP is collaborating with students at a local elementary school to compose a new work for the orchestra. Students will create an original melody that will be arranged into a 3-4 minute piece by UNC student composer James Larkins. This is based on a program by Alejandro Rutty at UNC-G called "Hey, Mozart!" Project Start Date September 5, 2019 (no earlier than July 1, 2019) Project End Date (no October 19, 2019 later than June 30, 2020) Project Goals The theme of the annual children's concert varies from year to year but the goal is always to inspire, educate, and entertain young listeners. The orchestra tries to involve the audience in different roles — as listeners, as partners in music-making (through sing- alongs, clapping, or with simple instruments), and even as conductors of the musicians. This year, the CHP has an opportunity to enlist students in composing a new piece for orchestra. This is an important way to exhibit classical music as a living art form, not simply a cultural artifact from more than 100 years ago. The CHP also hopes that students and their families will be inspired to attend some of the other concerts during the season. Audience Description The children's concert traditionally draws the CHP's most diverse audiences, evenly split between elementary-school-aged children and adults. An audience of 300-400 people is expected to gather in Moeser Auditorium. The concert is informal, allowing even small children to attend. Because the concert is free, the audience is socio- economically diverse, offering a live music experience to many who cannot afford a traditional classical concert. The concert attendance mirrors the ethnic and racial composition of the Chapel Hill/Carrboro community. The dress rehearsal (on Saturday morning) is also open fr% fhn mi lhlin DocuSign Envelope ID:D9AAB75C-5933-46C0-96D8-76E6D3AA45C8 Location Description The concert will be held on the afternoon of Saturday, October 19 in Moeser Auditorium on the UNC campus. Moeser is fully accessible to the handicapped with entry ramps to both the building and the auditorium. Handicapped parking next to the building is also available. Artist Description Prof. Evan Feldman will conduct the concert. He has served as the orchestra's guest conductor for several seasons. In addition to his talents at the podium, Dr. Feldman is especially adept at relating to audiences in educational concerts. Are you hiring No multicultural artists with the requested funds from this grant? How will the The orchestra pursues a low-cost approach to publicity for our project/program be programs, using word-of-mouth, flyers, online calendars, newspaper publicized and listings, an e-mail list, and social media to promote our events. The promoted to reach group has been able to consistently build a good audience without intended significant spending on advertising. participants? How will you The CHP does not have a formal process for evaluating our concerts. evaluate the success However, the main thrust of the orchestra's efforts during the year is of the program? continuous improvement for both individuals and the ensemble. The group makes archive recordings of each concert, allowing musicians the chance to assess their performance. PROJ ECT/P ROG RAM Please fill out the charts below with your project's expenses and BUDGET income. Use the "Explanation" box to offer details for each category. NOTE: The Total Cash Expense must equal the Total Cash Income. NOTE FOR Only requests for program/project funds need to submit a PANELISTS program/project budget. Requests for operating funds should be evaluated using the organization's financial docs submitted under "Organization Information." Project Expense 200284ec-9c6a-4fcd-9d36-e615e7bdd7d0.xlsx Project Income e2544c4b-161 d-410c-adaf-3c9deea32c68.xlsx Resumes of artists/administrators Grant_Artists2.pdf Board of Directors List Grant_Directors.pdf DocuSign Envelope ID: D9AAB75C-5933-46C0-96D8-76E6D3AA45C8 Tax_Exempt.pdf Publicity Samples October 2018_Poster.pdf May_2019_Poster.pdf March_2019_Poster.pdf CHP_YOUNG_PEOPLES_CONCERT_PROGRAM_NOTES-YOUNG -10-21.pdf CHP_Prog ram-2019-05-05-v06-FINAL.pdf Work Samples 01_Peter Intro.mp3 02_Bird_Solo.mp3 03_Cat_Chase.mp3 Video Sample: External Link Letters of support (optional)