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HomeMy WebLinkAbout2019-683-E Arts - Village Band arts grant DocuSign Envelope ID: F25D1363-3C80-4EO5-BE2E-2AOE4504F292 �i G ORANGE COUNTY ARTS COMMISSION September 26, 2019 Rebecca Smith The Village Band of Chapel Hill and Carrboro 207 Windhover Rd Chapel Hill, NC 27514 GRANT AWARD LETTER Fiscal Year 2020 Grant Category ®Grassroots Arts Program ❑Artist Project Grant Program Funding Source ®North Carolina Arts Council ❑Orange County Award $350.91 Date July 1, 2019 End Date June 30, 2020 OCAC Report Due Monday,July 13, 2020 Project Title Salary Support for The Village Band Stipulations ❑Grantee must spend $0 on the hiring of multicultural artists specified in the grant application. ❑Grantee must properly credit the Orange County Arts Commission using the proper logo on all publicity materials. Download logos on the OCAC website at LDS https://artsorange.org/grants/grantee-resources X❑Grantee must properly credit the Orange County Arts Commission and the N.C. Arts Council using the proper logos AND N.C. Arts Council credit line on all publicity materials. Download logos and view proper credit line language on the OCAC website at Los https://artsorange.org/grants/grantee-resources r X❑The Grant Recipient must enter all events, exhibits, and performances open to the public and related to this grant award on the Orange County Arts Commission website at www.artsorange.org/events. In addition,the Grant Recipient must add a link to www.artsorange.org (Orange County Arts Commission logo preferred)to their main webpage. Staff Contact Katie Murray, Director (919)245-2335 1 kmurray@orangecountync.gov DocuSign Envelope ID: F25D1363-3C80-4EO5-BE2E-2AOE4504F292 K:•►�!M� N arth �■ ■� + Carolina Arts ORANGE COUNTY ARTS COMMISSION '� 4 �/� Council it �+ G o u EMT Y Y S 2019-20 GRANT AGREEMENT ' 11 ` .40�' Fifty years ��klAl C551 qM t■■ ♦ ■■r ❑fleodership THIS AGREEMENT, entered into this 1 day of October, 2019, by and between Orange County ("County"), by and through the Orange County Arts Commission ("Arts Commission") and The Village Band of Chapel Hill and Carrboro ("Grant Recipient"). WHEREAS, the Arts Commission is a countywide arts agency that ensures the growth of local arts experiences by providing funding and support for diverse high quality programs and projects. WHEREAS, the Arts Commission administers the annual Grants Program to provide economic opportunities to Orange County artists and non-profit organizations coordinating arts projects benefiting the citizens of Orange County. WHEREAS, the annual Arts Grants Program is supported by Arts Commission with funds from the Grassroots Arts Program of the North Carolina Arts Council, a division of the Department of Natural and Cultural Resources, a state agency. WHEREAS, the Grant Recipient was selected by the Arts Commission to receive the annual Arts Grant through the procedures duly adopted by the Arts Commission; and WHEREAS, both parties wish to promote and maintain the integrity and clarity of the Grant Recipient's ideas and statements and delineate the Grant Recipient's obligations to the County; NOW, THEREFORE, the County and the Grant Recipient, for the consideration and under the conditions hereinafter set forth, agree as follows: 1. Approved Grant Project. Grant funds are provided under this Agreement for the project ("Project") described in the Grant Recipient's Grant Application, attached hereto and incorporated herein as Exhibit A. 2. Grant Award. Grant funds in an amount not to exceed three hundred fifty dollars and ninety-one cents ($ 350.91) have been awarded by the Arts Commission to the Grant Recipient for the approved Project. The Recipient shall be required to match funds at least dollar-for-dollar with cash from the Grant Recipient's funds not derived from either Orange County appropriations or the North Carolina Arts Council, as outlined in the attached Exhibit A. 3. Contingency. This grant is contingent on North Carolina Arts Council Grassroots Program funding to the Arts Commission. Final decisions on Grassroots Program funds to the North Carolina Arts Council are subject to approval by the North Carolina General Assembly. 4. Responsibilities of the Grant Recipient 1 Revised July 2018 DocuSign Envelope ID: F25D1363-3C80-4EO5-BE2E-2AOE4504F292 A. Implementation. The Project implementation shall take place between July 1, 2019 and June 30, 2020. The Project shall be implemented in the manner described in Exhibit A. Time is of the essence in the implementation of the Project. B. Modifications to project. Grant Recipient shall present major changes to the original proposal, including but not limited to changes in design, implementation schedule and increase in Project budget by more than 10%, in writing to the Arts Commission for approval. Arts Commission shall approve or disapprove Grant Recipient's request for modifications within seven (7) days of receipt thereof. Consent to project modifications shall not be unreasonably withheld. Arts Commission's decisions shall be in writing. In the event the Arts Commission fails to approve or disapprove the requested modifications within the time stated herein, the modifications shall be deemed approved. C. Non—assignment. The grant cannot be assigned or transferred to a different project or artist without prior written approval of the Arts Commission. D. Records. Grant Recipient must maintain records and other evidence pertaining to costs incurred and revenues acquired during the Project implementation. Grant Recipient shall maintain financial records pertaining to the Project for three (3) years from the date of this Agreement, in case of audit. E. Use of Funds. Grant Recipient shall not use the grant funds to repay outstanding taxes or other debts of any nature. The grants shall be utilized solely for the purpose described in the attached Exhibit A. F. Final Report. Grant Recipient shall submit to the Arts Commission a Final Report on July 13, 2020. The Final Report shall be in the format required by the North Carolina Arts Council. Failure to submit the Final Report or late submission of the Final Report, for any reason, shall be grounds for denial and/or cancellation of grant funds for the Project and future grant proposals. 5. Responsibilities of the Arts Commission A. Payment. The Arts Commission shall release the grant funds in the amount of $350.91 to the Grant Recipient. 6. Publicity A. Acknowled eg ment. Credit must be given to the Orange County Arts Commission and/or the North Carolina Arts Council using the proper logo(s) and credit line in brochures, news releases, programs, and all other printed and online publications. Copies of such printed materials must accompany the evaluation report. Official Orange County Arts Commission and North Carolina Arts Council logos may be downloaded at www.artsorange.org/grantee-resources and may not be altered in any way. When no printed information is used, verbal 2 Revised July 2018 DocuSign Envelope ID: F25D1363-3C80-4E05-BE2E-2AOE4504F292 credit shall be given. In addition, all print and promotional material must include the following credit line and logo(s) (check all that apply): i. County Funds Only. Orange County Arts Commission logo required. Credit line required for audio projects: "This program is supported by the Orange County Arts Commission." ii. x North Carolina Arts Council Funding. The Orange County Arts Commission and the North Carolina Arts Council logos are required. Credit line: "This program is supported by the N.C. Arts Council, a division of the Department of Natural and Cultural Resources. " B. The Grant Recipient must enter all events, exhibits, and performances open to the public and related to this grant award on the Orange County Arts Commission website at www.artsorange.m/events. In addition, the Grant Recipient must add a link to www.artsorange.org (Orange County Arts Commission logo preferred) to their main webpage. 7. Indemnity. The Grant Recipient agrees to indemnify and hold harmless the County, the Arts Commission and the North Carolina Arts Council and their officers and employees from any and all claims or actual injury, damage or loss to a person, or real or personal property that results from or is in any way connected to the use of the grant funds. 8. Independent Contractor. The Grant Recipient is an independent contractor and not an employee, agent or other representative of the County and/or the Arts Commission. Nothing contained in this Agreement shall be construed to create the relationship of principal and agent, or employer and employee, between Grant Recipient and Arts Commission or Orange County Government. Grant Recipient understands and agrees that he/she is not authorized to incur any expenses or any liability whatsoever on behalf of the County or the Arts Commission and has no authority, expressed or implied, to obligate or make representations on behalf of the County or the Arts Commission. In addition, Grant Recipient agrees to maintain his or her own worker's compensation insurance for himself/herself and his or her employees for the duration of the art work's installation. 9. Termination A. In the event of any of the circumstances set forth below (hereinafter referred to as "default"), the Arts Commission may immediately terminate this Agreement: (i) Any fraudulent representation in any verification required to obtain payment under this Agreement or other dishonesty on a material matter relating to the performance of services under this Agreement. (ii) Nonperformance, incomplete service or performance, or failure to satisfactorily perform any part of the Project or to comply with any provision of this Agreement, as determined by the Arts Commission in its sole discretion. 3 Revised July 2018 DocuSign Envelope ID: F25D1363-3C80-4E05-BE2E-2AOE4504F292 (iii) Failure to adhere to the terms of applicable county, state or federal laws, regulations, or stated public policy. B. In the event of default by the Grant Recipient, the Arts Commission has the discretion to elect to terminate this Agreement, in whole or in part and/or require the Grant Recipient to repay the grant funds within seven (7) from written notice of default or allow the grant recipient the opportunity to cure the default. This clause shall not be interpreted to limit the County's or the Arts Commission's remedies in law or in equity. 10. Miscellaneous. A. Entire Agreement. This Agreement and the attachments contain the final and entire understanding of the parties with respect to the subject matter of this Agreement. All modifications and amendments to this Agreement shall be in writing. This Agreement shall be binding upon the parties, their heirs, successors and assigns. B. Governing Law. Governing Law and Priority Both parties agree that this Agreement shall be governed by the laws of the State of North Carolina and Orange County. Grant Recipient shall at all times remain in compliance with all applicable local, state, and federal laws, rules, and regulations including but not limited to all state and federal anti-discrimination laws, policies, rules, and regulations and the Orange County Non-Discrimination Policy and Orange County Living Wage Policy (each policy is incorporated herein by reference and may be viewed at htip://www.oran eg countync. og v/departments/purchasing division/contracts.php.). Any violation of this requirement is a breach of this Agreement and Arts Commission may immediately terminate this Agreement without further obligation on the part of the Arts Commission. This paragraph is not intended to limit and does not limit the definition of breach to discrimination. By executing this Agreement the Grant Recipient certifies that they has not been identified, and has not utilized the services of any agent or subcontractor identified, on the list created by the State Treasurer pursuant to G.S. 147-86.58. By executing this Agreement the Grant Recipient certifies that they has not been identified, and has not utilized the services of any agent or subcontractor identified, on the list created by the State Treasurer pursuant to G.S. 147-86.81. By executing this Agreement Grant Recipient affirms they are and shall remain in compliance with Article 2 of Chapter 64 of the North Carolina General Statutes. In determining the basic services to be provided, should any documents be referenced in or attached to this Agreement, the terms herein shall have priority in any conflict between the terms of referenced documents and the terms of this Agreement. C. Dispute Resolution: Neither party may initiate binding arbitration. Any disputes shall be resolved by nonbinding mediation. If such mediation fails either party may initiate litigation to resolve the dispute. Should either party initiate litigation to settle any dispute involving the terms of this Agreement such litigation shall be 4 Revised July 2018 DocuSign Envelope ID: F25D1363-3C80-4EO5-BE2E-2AOE4504F292 initiated in the General Court of Justice of North Carolina seated in Orange County,North Carolina. D. Signatures. This Agreement together with any amendments or modifications may be executed electronically. All electronic signatures affixed hereto evidence the intent of the Parties to comply with Article 11A and Article 40 of North Carolina General Statute Chapter 66. IN WITNESS WHEREOF, the Orange County and the Grant Recipient have signed this Grant Agreement, effective on the last date this Agreement is signed by both parties as indicated by the dates set forth under signatures below. For and on behalf of the Grant Recipient UocuSigned by: 10/1/2019 _ F1A39325EC2Q4E6, easurer Date For and on behalf of Orange County Government �ocu5igned by: �6lnJln.1l. KALY� 10/2/2019 0637994B755E477.. —,)unty Manager Date 5 Revised July 2018 DocuSign Envelope ID: F25D1363-3C80-4EO5-BE2E-2AOE4504F292 Orange County Arts Commission Powered by Submittable [� Organization Name The Village Band of Chapel Hill 05/24/2019 and Carrboro id. 13188704 Sharon Bushnell 2019-20 Grassroots Arts Program Grant Application shbushne1133@gmail.com Original application 05/24/2019 APPLICANT Please tell us about your organization. INFORMATION Mailing Address of 207 Windhover Rd Organization Chapel Hill, NC, 27514 How did you hear Other about our grant program? Did you or a Yes representative of your orgnanization attend one of our grants training sessions? Nature of Arts Organization Organization Organization The Village Band of Chapel Hill and Carrboro is a non-profit Description community concert band committed to (1) providing our members a welcoming and comfortable venue for musical expression, (2) promoting music in the lives of all we meet, and (3) enhancing the cultural enrichment in our community. There are approximately 50 members currently registered in the band. Our board is composed of a President, Secretary and Treasurer, with several other members serving in non-board capacities, including a music librarian as well as several members involved in providing publicity - flyers, social media, website maintenance, etc. The band performs in the fall and spring at various public venues that include the NC Botanical Garden, University Place, Horace Williams House, the Durham Band Festival, and local retirement homes. Our repertoire includes marches and patriotic music, classical and contemporary pieces, show tunes and holiday music. All performances are free to the public. DocuSign Envelope ID: F25D1363-3C80-4E05-BE2E-2AOE4504F292 During FY19-20, will No your organization receive operational support funding from the North Carolina Arts Council or the North Carolina Department of Natural and Cultural Resources? Organization's EIN 581314763 Organization www.thevillageband.org Website Authorizing Official's Rebecca Smith Name Authorizing Official's Village Band Treasurer Title Authorizing Official's 919.280-0671 Phone Authorizing Official's rebeccacastorsmith@gmail.com Email Applicant Race White Financial Overview 8b414e32-83a6-433a-90ee-9fc833ce7f39.xlsx Organizational Financial Statements Financial—Statement—for The_Village_Band_9-2018_to_5-2019.pdf Village_Band_Projected_Budget_for 2019-2020.pdf Financial—statement—for The_Village_Band_9-2017_to_8-2018.pdf Deficit/Surplus PROJECT/PROGRAMTell us about your project or program INFORMATION Title of Grant Salary Support for The Village Band Request Grant Amount $1000.00 Requested DocuSign Envelope ID: F25D1363-3C80-4EO5-BE2E-2AOE4504F292 is the person in Yes charge of this program or project different from the Authorizing Official? Project Director Sharon Bushnell Name Project Director Title Village Band Librarian Project Director 2443 Mayberry Court, Chapel Hill, NC, 27514 Street Address Project Director 919.929-0513 Phone Project Director bushne1133@icloud.com Email What are you Operational expense (arts organizations ONLY) requesting funding for? Request Summary We are requesting funds to enhance the stipend for the music director of our community band. The two biggest expenditures for the band are the payments to our director and purchases of music. Our director receives a small stipend for each rehearsal and music performance he attends, and he has not received more than one $5.00 increase per event in the ten years he has led the band. We would very much like to increase the amount of money we pay him, and a grant of $1000 would allow us to do this. Organizational Goals Our primary goal is to enhance the cultural vibrancy of our community by providing an opportunity for amateur musicians to play music together for others. This goal promotes the strong American tradition of providing free public performances of concert band music in the community. In order to do this well, we depend upon a reliable and competent musical director to choose pieces of music that appeal to our audience and are within the varied capabilities of our band members. Our current director, John (Jack) Fuller, has been leading our band for almost 10 years, during which time our band has increased in size and has improved markedly. Our two major expenses are split between paying our director, and keeping our music library current. Of necessity, we have prioritized paying our director, but our budget does not allow us to pay him nearly enough. He receives $80 per rehearsal and $85 for each performance, most of which covers his transportation costs to and from Raleigh. A grant would allow us to increase his salary, thereby showing our appreciation for his leadership, further improve the musicianship of fhn h-2nri fhn r111,21ifv r,f r%11r nnrfr�rrr»nnnc DocuSign Envelope ID: F25D1363-3C80-4E05-BE2E-2AOE4504F292 How will you Our goal will be met by our ability to retain the services of our current evaluate whether or band director. With his continued leadership we anticipate continued not your goals have improvement of our skills during the 2019-2020 season, and our been met? audiences will provide feedback regarding the success of our efforts. How do you promote The band maintains a website, posts our events on FaceBook and in and publicize the a few NextDoor list-serves. To publicize concerts and recruit new work of your members, we have posted flyers on local bulletin boards and organization? recorded Public Service Announcements on WCHL Radio. Some venues -- such as University Place, American Legion Post 6, NC Botanical Garden, Mebane 4th of July Event, Preservation Chapel Hill's Old-Fashioned 4th of July, and retirement homes -- often include our band's participation in their promotions for their own events. In addition, Band members invite friends and families to concerts and spread the word at their work places. Please describe The band requests organizations that invite us to perform to pay us a efforts by your gratuity, suggested to be $200 per concert. A donation box for cash organization to donations is sometimes made available, depending on the type of generate revenue. venue for which we perform. For example, we do not mention a need for donations when performing at a retirement home like Carolina Meadows, where concerts and social events are supported by the residents, but we do solicit contributions at the NC Botanical Garden, where the audience consists of members of the general public. Non-student members of the band are asked to donate $50 each semester to support the organization. These funds pay for the musical director who is the only paid employee of the band; all other members are volunteers. NOTE FOR Only requests for program/project funds need to submit a PANELISTS program/project budget. Requests for operating funds should be evaluated using the organization's financial docs submitted under "Organization Information." Resumes of artists/administrators resume._Sharon.2019.pdf John_Fuller.pdf Cox_bio.pdf resume._REBECCA CASTOR SMITH.pdf Board of Directors List _2019VB_Board.pdf IRS Tax Exemption VB_Tax_exempt_status_notification.pdf Publicity Samples Memorial_Day_publicity.pdf HWH fiver-ndf DocuSign Envelope ID: F25D1363-3C80-4E05-BE2E-2AOE4504F292 UnivPlace_post.pdf VB_Ba n d_festiv a(._post.pdf Work Samples TVB_Zacatecas.mp3 TVB_Folk_Song_Suite_III.mp3 TVB_Armed_Forces_Sa lute.mlp3 Video Sample: n/a External Link Letters of support (optional) ECHHS.pdf LegionLOR.jpg.pdf Preservation_Chapel_Hill.pdf