Loading...
HomeMy WebLinkAbout2019-682-E Arts - Ephesus Elementary PTA arts grant DocuSign Envelope ID: B01934F7-B63A-4965-8524-09A503CBF95D �i G ORANGE COUNTY ARTS COMMISSION September 26, 2019 Elizabeth Portnoy& Laura Owen Ephesus Road Elementary School PTA 1495 Ephesus Church Road Chapel Hill, NC 27517 GRANT AWARD LETTER Fiscal Year 2020 Grant Category ®Grassroots Arts Program ❑Artist Project Grant Program Funding Source ®North Carolina Arts Council ❑Orange County Award $1417.3 Date July 1, 2019 End Date June 30, 2020 OCAC Report Due Monday,July 13, 2020 Project Title os - 2l Performances at Ephesus Elementary Z) - E Stipulations L--� itee must spend $1000 on the hiring of multicultural artists specified in the grant application. ❑Grantee must properly credit the Orange County Arts Commission using the proper logo on all publicity materials. Download logos on the OCAC website at os "++^�://a rtsora nge.org/grants/grantee-resources antee must properly credit the Orange County Arts Commission and the N.C. Arts Council using the proper logos AND N.C. Arts Council credit line on all publicity materials. Download logos and view proper credit line language on the OCAC website at os httos://artsorange.org/grants/grantee-resources a Grant Recipient must enter all events, exhibits, and performances open to the public and related to this grant award on the Orange County Arts Commission website at www.artsorange.org/events. In addition,the Grant Recipient must add a link to www.artsorange.org (Orange County Arts Commission logo preferred)to their main webpage. Staff Contact Katie Murray, Director (919)245-2335 1 kmurray@orangecountync.gov DocuSign Envelope ID: B01934F7-B63A-4965-8524-09A503CBF95D 0 o f^*,as � North �■ ■� + Carolina Arts ORANGE COUNTY ARTS COMMISSION '��� �/� Council it �+ G o u EMT Y Y S 2019-20 GRANT AGREEMENT ' r ` .40■' Fifty years ��klAl C551 qM t■■ � ■■r ❑fleodership THIS AGREEMENT, entered into this 1 day of October, 2019, by and between Orange County ("County"), by and through the Orange County Arts Commission ("Arts Commission") and Ephesus Road Elementary School PTA("Grant Recipient"). WHEREAS, the Arts Commission is a countywide arts agency that ensures the growth of local arts experiences by providing funding and support for diverse high quality programs and projects. WHEREAS, the Arts Commission administers the annual Grants Program to provide economic opportunities to Orange County artists and non-profit organizations coordinating arts projects benefiting the citizens of Orange County. WHEREAS, the annual Arts Grants Program is supported by Arts Commission with funds from the Grassroots Arts Program of the North Carolina Arts Council, a division of the Department of Natural and Cultural Resources, a state agency. WHEREAS, the Grant Recipient was selected by the Arts Commission to receive the annual Arts Grant through the procedures duly adopted by the Arts Commission; and WHEREAS, both parties wish to promote and maintain the integrity and clarity of the Grant Recipient's ideas and statements and delineate the Grant Recipient's obligations to the County; NOW, THEREFORE, the County and the Grant Recipient, for the consideration and under the conditions hereinafter set forth, agree as follows: 1. Approved Grant Project. Grant funds are provided under this Agreement for the project ("Project") described in the Grant Recipient's Grant Application, attached hereto and incorporated herein as Exhibit A. 2. Grant Award. Grant funds in an amount not to exceed one thousand four hundred seventeen dollars and thirty cents ($ 1417.30) have been awarded by the Arts Commission to the Grant Recipient for the approved Project. The Recipient shall be required to match funds at least dollar-for-dollar with cash from the Grant Recipient's funds not derived from either Orange County appropriations or the North Carolina Arts Council, as outlined in the attached Exhibit A. 3. Contingency. This grant is contingent on North Carolina Arts Council Grassroots Program funding to the Arts Commission. Final decisions on Grassroots Program funds to the North Carolina Arts Council are subject to approval by the North Carolina General Assembly. 4. Responsibilities of the Grant Recipient 1 Revised July 2018 DocuSign Envelope ID: B01934F7-B63A-4965-8524-09A503CBF95D A. Implementation. The Project implementation shall take place between July 1, 2019 and June 30, 2020. The Project shall be implemented in the manner described in Exhibit A. Time is of the essence in the implementation of the Project. B. Modifications to project. Grant Recipient shall present major changes to the original proposal, including but not limited to changes in design, implementation schedule and increase in Project budget by more than 10%, in writing to the Arts Commission for approval. Arts Commission shall approve or disapprove Grant Recipient's request for modifications within seven (7) days of receipt thereof. Consent to project modifications shall not be unreasonably withheld. Arts Commission's decisions shall be in writing. In the event the Arts Commission fails to approve or disapprove the requested modifications within the time stated herein, the modifications shall be deemed approved. C. Non—assignment. The grant cannot be assigned or transferred to a different project or artist without prior written approval of the Arts Commission. D. Records. Grant Recipient must maintain records and other evidence pertaining to costs incurred and revenues acquired during the Project implementation. Grant Recipient shall maintain financial records pertaining to the Project for three (3) years from the date of this Agreement, in case of audit. E. Use of Funds. Grant Recipient shall not use the grant funds to repay outstanding taxes or other debts of any nature. The grants shall be utilized solely for the purpose described in the attached Exhibit A. F. Final Report. Grant Recipient shall submit to the Arts Commission a Final Report on July 13, 2020. The Final Report shall be in the format required by the North Carolina Arts Council. Failure to submit the Final Report or late submission of the Final Report, for any reason, shall be grounds for denial and/or cancellation of grant funds for the Project and future grant proposals. 5. Responsibilities of the Arts Commission A. Payment. The Arts Commission shall release the grant funds in the amount of $1417.30 to the Grant Recipient. 6. Publicity A. Acknowled eg ment. Credit must be given to the Orange County Arts Commission and/or the North Carolina Arts Council using the proper logo(s) and credit line in brochures, news releases, programs, and all other printed and online publications. Copies of such printed materials must accompany the evaluation report. Official Orange County Arts Commission and North Carolina Arts Council logos may be downloaded at www.artsorange.org/grantee-resources and may not be altered in any way. When no printed information is used, verbal 2 Revised July 2018 DocuSign Envelope ID: B01934F7-B63A-4965-8524-09A503CBF95D credit shall be given. In addition, all print and promotional material must include the following credit line and logo(s) (check all that apply): i. County Funds Only. Orange County Arts Commission logo required. Credit line required for audio projects: "This program is supported by the Orange County Arts Commission." ii. x North Carolina Arts Council Funding. The Orange County Arts Commission and the North Carolina Arts Council logos are required. Credit line: "This program is supported by the N.C. Arts Council, a division of the Department of Natural and Cultural Resources. " B. The Grant Recipient must enter all events, exhibits, and performances open to the public and related to this grant award on the Orange County Arts Commission website at www.artsorange.m/events. In addition, the Grant Recipient must add a link to www.artsorange.org (Orange County Arts Commission logo preferred) to their main webpage. 7. Indemnity. The Grant Recipient agrees to indemnify and hold harmless the County, the Arts Commission and the North Carolina Arts Council and their officers and employees from any and all claims or actual injury, damage or loss to a person, or real or personal property that results from or is in any way connected to the use of the grant funds. 8. Independent Contractor. The Grant Recipient is an independent contractor and not an employee, agent or other representative of the County and/or the Arts Commission. Nothing contained in this Agreement shall be construed to create the relationship of principal and agent, or employer and employee, between Grant Recipient and Arts Commission or Orange County Government. Grant Recipient understands and agrees that he/she is not authorized to incur any expenses or any liability whatsoever on behalf of the County or the Arts Commission and has no authority, expressed or implied, to obligate or make representations on behalf of the County or the Arts Commission. In addition, Grant Recipient agrees to maintain his or her own worker's compensation insurance for himself/herself and his or her employees for the duration of the art work's installation. 9. Termination A. In the event of any of the circumstances set forth below (hereinafter referred to as "default"), the Arts Commission may immediately terminate this Agreement: (i) Any fraudulent representation in any verification required to obtain payment under this Agreement or other dishonesty on a material matter relating to the performance of services under this Agreement. (ii) Nonperformance, incomplete service or performance, or failure to satisfactorily perform any part of the Project or to comply with any provision of this Agreement, as determined by the Arts Commission in its sole discretion. 3 Revised July 2018 DocuSign Envelope ID: B01934F7-B63A-4965-8524-09A503CBF95D (iii) Failure to adhere to the terms of applicable county, state or federal laws, regulations, or stated public policy. B. In the event of default by the Grant Recipient, the Arts Commission has the discretion to elect to terminate this Agreement, in whole or in part and/or require the Grant Recipient to repay the grant funds within seven (7) from written notice of default or allow the grant recipient the opportunity to cure the default. This clause shall not be interpreted to limit the County's or the Arts Commission's remedies in law or in equity. 10. Miscellaneous. A. Entire Agreement. This Agreement and the attachments contain the final and entire understanding of the parties with respect to the subject matter of this Agreement. All modifications and amendments to this Agreement shall be in writing. This Agreement shall be binding upon the parties, their heirs, successors and assigns. B. Governing Law. Governing Law and Priority Both parties agree that this Agreement shall be governed by the laws of the State of North Carolina and Orange County. Grant Recipient shall at all times remain in compliance with all applicable local, state, and federal laws, rules, and regulations including but not limited to all state and federal anti-discrimination laws, policies, rules, and regulations and the Orange County Non-Discrimination Policy and Orange County Living Wage Policy (each policy is incorporated herein by reference and may be viewed at htip://www.oran eg countync. og v/departments/purchasing division/contracts.php.). Any violation of this requirement is a breach of this Agreement and Arts Commission may immediately terminate this Agreement without further obligation on the part of the Arts Commission. This paragraph is not intended to limit and does not limit the definition of breach to discrimination. By executing this Agreement the Grant Recipient certifies that they has not been identified, and has not utilized the services of any agent or subcontractor identified, on the list created by the State Treasurer pursuant to G.S. 147-86.58. By executing this Agreement the Grant Recipient certifies that they has not been identified, and has not utilized the services of any agent or subcontractor identified, on the list created by the State Treasurer pursuant to G.S. 147-86.81. By executing this Agreement Grant Recipient affirms they are and shall remain in compliance with Article 2 of Chapter 64 of the North Carolina General Statutes. In determining the basic services to be provided, should any documents be referenced in or attached to this Agreement, the terms herein shall have priority in any conflict between the terms of referenced documents and the terms of this Agreement. C. Dispute Resolution: Neither party may initiate binding arbitration. Any disputes shall be resolved by nonbinding mediation. If such mediation fails either party may initiate litigation to resolve the dispute. Should either party initiate litigation to settle any dispute involving the terms of this Agreement such litigation shall be 4 Revised July 2018 DocuSign Envelope ID: B01934F7-B63A-4965-8524-09A503CBF95D initiated in the General Court of Justice of North Carolina seated in Orange County,North Carolina. D. Signatures. This Agreement together with any amendments or modifications may be executed electronically. All electronic signatures affixed hereto evidence the intent of the Parties to comply with Article 11A and Article 40 of North Carolina General Statute Chapter 66. IN WITNESS WHEREOF, the Orange County and the Grant Recipient have signed this Grant Agreement, effective on the last date this Agreement is signed by both parties as indicated by the dates set forth under signatures below. For and on behalf of the Grant Recipient OacuSigned by, � 10/1/2019 0477A0376A754F8. 7y,PTA President Date For and on behalf of Orange County Government �ocu5igned by: �6lnJln.1l. KALY� 10/2/2019 0637994B755E477.. —,)unty Manager Date 5 Revised July 2018 DocuSign Envelope ID: B01934F7-B63A-4965-8524-09A503CBF95D Orange County Arts Commission Powered by Submittable [� Organization Name Ephesus Road Elementary 06/01/2019 School PTA id. 13251971 Sarah Roberts 2019-20 Grassroots Arts Program Grant Application gwyndixie@gmail.com Original application 06/01/2019 APPLICANT Please tell us about your organization. INFORMATION Mailing Address of 1495 Ephesus Church Road Organization Chapel Hill, NC 27517 How did you hear Word of mouth about our grant program? Did you or a Yes representative of your orgnanization attend one of our grants training sessions? Nature of Arts Education Provider Organization Schools Only: If you Yes are requesting funds for teaching artists, performing artists, or artists-in-residence, are you booking the artist(s) through The ArtsCenter's Arts in Schools Program? DocuSign Envelope ID: B01934F7-B63A-4965-8524-09A503CBF95D Organization The Ephesus Road Elementary School PTA is the site-specific Description chapter of the national organization of Parent Teacher Associations. It is organized and run by parents of current students at Ephesus Elementary with support from the school's faculty and staff. The primary goals of the organization are to (1) raise money with the purpose of providing additional financial resources to the school; (2) support work of teachers, staff and administrators; and (3) create enrichment opportunities for students. The PTA Board consists of at least six parents, the Principal, and at least one Faculty or Staff member. The Board guides the organizations efforts to support and promote the arts at Ephesus in the following ways. •Acting as point of contact and organizing cultural assemblies at the school •Acting as point of contact and organizing visiting artists to school • Organizing PTA Reflections Program (annual, national, theme-based multi-discipline art competition) • Raising money to fund these activities plus additional money provided to Faculty teaching the arts disciplines • Providing volunteers to school events that have art/s components • Publicizing these activities and providing information about community arts activities Enrollment at Ephesus varies around 450 students in grades K-5. All students receive weekly instruction in art, music, and PE. Additionally, students in grades 1-5 study French two times per week for 20 minutes per classroom session. During FY19-20, will No your organization receive operational support funding from the North Carolina Arts Council or the North Carolina Department of Natural and Cultural Resources? Organization's EIN 237420590 Organization www.ephesuspta.org Website Authorizing Official's Elizabeth Portnoy & Laura Owen Name Authorizing Official's President (s) of the PTA Title Authorizing Official's 919-869-7579 DocuSign Envelope ID: B01934F7-B63A-4965-8524-09A503CBF95D Authorizing Official's president@ephesuspta.org Email Applicant Race White Free and Reduced 34.36% Lunch Percentage Financial Overview a41 f926d-ea22-49e0-b522-2aec6021 c602.xlsx Organizational Financial Statements EphesusFinancialReport1819.pdf EphesusFinancialReport1718.pdf Deficit/Surplus Any surplus that is carried over from year to year is to be able to fund the next operating year prior to annual fundraising campaign in October. PROJECT/PROGRAMTell us about your project or program INFORMATION Title of Grant Cultural Performances at Ephesus Elementary Request Grant Amount $1750.00 Requested Is the person in Yes charge of this program or project different from the Authorizing Official? Project Director Sarah Roberts Name Project Director Title Cultural Affairs Project Director 307 Birch Circle Street Address Chapel Hill, NC 27517 Project Director 480-580-4977 Phone Project Director gwyndixie@gmail.com Email What are you A specific program or project requesting funding for? DocuSign Envelope ID: B01934F7-B63A-4965-8524-09A503CBF95D 'roject/Program The Ephesus Elementary School PTA requests $1750.00 to be Summary matched by $1750.00 from the PTA budget to pay the artist fees for four Cultural Arts Assembly programs during the 2019-20 school year. Each of the four Cultural Arts Assemblies will be shown to half of the school's population (either K-2 or 3-5). Project Start Date September 23, 2019 (no earlier than July 1 , 2019) Project End Date (no March 6, 2020 later than June 30, 2020) Project Goals Presenting the Arts Performances is a way that the PTA seeks to enrich students' education at school and to provide both exposure to and participation in novel artistic experiences. Cirruculum and Children's Theatre of Charlotte performance "True Story of 3 Little Enrichment Pigs" explores Language Arts curriculum as it examines character education, story organization and debate through the enriching form of a theatre piece. Mike Wiley performance, "Jackie Robinson: A Game Apart" explores history and character education in this engaging, theatre performance. Curious Theatre Collective performance, "Sally's Ride: To Space and Beyond!" ties into science and history curriculum as well as character education in this interactive performing arts piece. Curious Theatre Collective performance, "Creekside: The Journey of a Young Activist" ties into history, science and character education while engaging students through this theatre performance. Audience Description The demographics of the school population are as follows. • Approximately 12%of students self-identify as African American. • Approximately 14% of students self-identify as Hispanic. • Approximately 19%of students self-identify as Asian and Other Race. • Approximately 55%of students self-identify as White. • 30%of the student population qualifies for free or reduced lunch. • 18%of students use English as a second language. • 19% of school population is identified as Exceptional Children including two self-contained classrooms of four children in each classroom, 54 students with Individual Education Plans, and 26 students with Section 504 Accommodation Plans. Location Description All Cultural Arts Assemblies are held in the school's Gymnasium, which provides all access for any handicapped individuals and a loading door with direct access to vehicle for artist load in/load out. DocuSign Envelope ID: B01934F7-B63A-4965-8524-09A503CBF95D Artist Description These programs were chosen to balance diversity of content and medium within an evenly dispersed booking schedule throughout the school year. Traditionally, Ephesus creates a roster of ethnically diverse performers, and this year we have chosen to select arts performances that are affiliated with the Carrboro Arts Center which works to bring in international, national and local artists to provide programs in this region. Are you hiring Yes multicultural artists with the requested funds from this grant? What is the total 1100.00 amount you will pay the multicultural artists with the funds you receive from this grant? How will the Social media and digital marketing to the teachers/parents/students. project/program be publicized and promoted to reach intended participants? How will you In order to encourage synergies with the educational curriculum, evaluate the success teachers are informed of the Cultural Arts Assemblies at the of the program? beginning of the school year and then again reminded of the Assembly seven to ten days in advance of the performance. When the artists provide additional materials such curriculum supplements or website links, these are provided to Ephesus teachers both through email communication and via the PTA weekly e-newsletter. When possible, the PTA seeks direct feedback from the teachers as to whether their students were engaged by the program and what they took away from the experience/s. For parents, this involves announcing Assemblies at PTA meetings, providing links to information in PTA newsletters and other parent communication about performances and artists, and discussing whether children responded to the performances at PTA meetings or at informal gatherings. . When the artists provide additional materials such curriculum supplements or website links, these are provided to parents via the PTA weekly e-newsletter. PROJ ECT/PROGRAM Please fill out the charts below with your project's expenses and BUDGET income. Use the "Explanation" box to offer details for each category. NOTE: The Total Cash Expense must equal the Total Cash Income. DocuSign Envelope ID: B01934F7-B63A-4965-8524-09A503CBF95D NOTE FOR Only requests for program/project funds need to submit a PANELISTS program/project budget. Requests for operating funds should be evaluated using the organization's financial docs submitted under "Organization Information." Project Expense a83644a0-12ee-456f-ab32-286bab798f30.xlsx Project Income cba6420a-69d0-4bfb-819a-6f49e47d15c2.xlsx Resumes of artists/administrators Res umes_of Artists.pdf Board of Directors List Ephesus_Elementary_PTA_Board_of Directors_List.pdf IRS Tax Exemption n/a Publicity Samples n/a Work Samples n/a Video Sample: n/a External Link Letters of support n/a (optional)