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HomeMy WebLinkAboutAgenda 10-03-19 Item 2 - Discussion of County Commissioners’ Terms on Advisory Boards and Commissions 1 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: October 3, 2019 Action Agenda Item No. 2 SUBJECT: Discussion of County Commissioners' Terms on Advisory Boards and Commissions DEPARTMENT: Board of Commissioners ATTACHMENT(S): INFORMATION CONTACT: A) Excerpt from Approved December Donna Baker, Clerk to the Board 18, 2018 BOCC Minutes 919-245-2130 PURPOSE: To discuss the length of the terms that members of the Board of County Commissioners serve on Advisory Boards and Commissions. BACKGROUND: At the BOCC Special Meeting on December 18, 2018, the Board began a discussion on the length of terms that BOCC members serve on the various County Boards and Commissions. Based on a desire for further discussion, the topic was scheduled for a late-2019 work session. Attachment A is an excerpt from the Approved December 18, 2018 BOCC Minutes when the topic was noted. FINANCIAL IMPACT: There is no financial impact associated with discussion of this issue. SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is applicable to this item: • GOAL: ENABLE FULL CIVIC PARTICIPATION Ensure that Orange County residents are able to engage government through voting and volunteering by eliminating disparities in participation and barriers to participation. ENVIRONMENTAL IMPACT: There is no Orange County Environmental Responsibility Goal impact associated with this item. RECOMMENDATION(S): The Manager recommends that the Board discuss and provide direction to staff. 2 Attachment A EXCERPT FROM THE APPROVED BOCC MINUTES- DECEMBER 18, 2018 6.a County Commissioners: Boards and Commissions Assignments The Board considered selecting the Boards and Commissions on which Board members would like to serve going into 2019. Chair Rich said the Board changed this process last year: the intragovernmental boards would be 2 one-year terms; and the regional boards would be 4 one-year terms. She said there are a few other snags that should be reviewed at a later date, but tonight the Commissioners will just choose boards. She said the reasoning behind the duration of service on the various boards is due to some boards have large learning curves, and it makes sense to serve longer than just one year. She said the process starts with the most senior commissioner choosing first. Commissioner Bedford said she would like to know the responsibilities and expectations of some of these boards. Chair Rich said the Commissioners are liaisons to these boards, and the first responsibility it to attend the meetings of these boards. She said if one cannot attend, one should inform the Clerk who would see if anyone else can attend. Chair Rich said sometimes members give updates during Commissioner comments at BOCC meetings, or by email if the update is particularly long in nature. Chair Rich asked if John Roberts would clarify the importance of not having more than three Board of County Commissioners members at a meeting. John Roberts said if four BOCC members attend, it is considered an official BOCC meeting as that number constitutes a quorum, and it would violate open meeting and notice laws. Chair Rich said a Commissioner can attend a meeting to which said Commissioner is not a liaison, but to be careful to keep open meeting and notice laws in mind. She said it would be wise to notify the Clerk and the assigned Commissioner prior to attending. Process Governing the Selection Process of BOCC Boards/Commissions Assignments 1. Each Commissioner is to have one "save" (senior members to go first)--(choosing one board that they currently serve on and service as an officer is not an automatic exemption): • Appointments to regional boards are to be no more than 4 years. • Appointments to intra-county boards are to be no more than 2 years. The round robin process will continue as in the past below: 2. The junior member will then pick one board first in the first round and then least senior members of the Board will choose one board on which to serve (suggestion is to do this alphabetically - by last name) 3. In the second round, the senior member will pick first, and then the other senior members to the least senior member will pick 4. And then it is back to the junior member. BOARD NAME MEETING DATE BOCC MEMBER BOCC member BOCC Member Serving 2018 Serving 2019 STATUTORY ABC Board Monthly, Third Commissioner Not Commissioner Price Commissioner Tues 8:30 AM- Required (non-voting Price ABC offices in member) Hillsborough 3 Board of Health Monthly, Fourth 1 Commissioner Commissioner Commissioner Wed Required Burroughs McKee 7:00 PM-at Health Dept in Hillsborough Board of Social Services Monthly, Third 2 appointees Commissioner Monday-4:00 PM Commissioner not Commissioner Bedford at DSS offices in required but usually a McKee Hillsborough Commissioner serves Central Community Board Quarterly 1 Commissioner or Commissioner Price Commissioner (Orange, Person and designee Bedford Chatham Counties are 1 Consumer/Family now combined with member Alamance and Caswell 1 Citizen/ Counties) Stakeholder INTERGOVERNMENTAL AND OTHER GROUPS WITH BOCC MEMBERS Burlington/Graham MPO 5x/year-(or more Requires Commissioner Member- Transportation Advisory as needed) 1 Commissioner McKee- Member Commissioner Committee Tuesdays at 5pm member Commissioner Bedford in Burlington 1 Alternate Burroughs-Alternate Alternate- Commissioner Commissioner McKee Chatham Orange Joint 3x/year-alternates 2 Commissioners Commissioner Rich Member- Planning Task Force between Orange Commissioner Commissioner County and Marcoplos Price Chatham County Alternate- Chair Rich Chapel Hill/Carrboro Monthly 1 BOCC member Commissioner Commissioner Chamber of Commerce Third Thursdays at McKee McKee 8:30am at Chamber Community Home Trust Monthly-2" 1 Commissioner Commissioner Commissioner BOD Thursdays at 6pm Required McKee McKee at CHT office Durham- Chapel Hill — Monthly-2" 1 Commissioner Commissioner Price- Member- Carrboro Metropolitan Monday at 9am in 1 Commissioner Member Commissioner Planning Organization Durham Alternate Commissioner Price (MPO)-Transportation Marcoplos-Alternate Alternate: Chair Advisory Committee Rich DCHC-MPO Durham- Orange-Chapel Quarterly- at noon 2 BOCC Members Commissioner Commissioner Hill Work Group - rotates locations- Jacobs Marcoplos Durham/ Commissioner Rich Commissioner Chapel Hill/ Bedford Orange Count Durham Tech Board of 6x/per year- 2 Appointees—one Commissioner Commissioner Trustees usually 4th Commissioner Marcoplos- Member Marcoplos Tuesday of month One resident-already at 4-6pm appointed (locations move about) Plus there are committee meetings 4 Family Success Alliance Meets 6x per year- 2 Commissioners Commissioner Commissioner 1-3pm Burroughs Price Alternates— Commissioner Commissioner northern and Marcoplos Marcoplos southern Orange County Fire Chief's Association Bi-monthly—first Commissioner not Commissioner Commissioner of Orange County Weds.-7pm required as member— McKee Dorosin but can attend as guest(s) Food Council Meets 1/x per 1 Commissioner Commissioner Rich Commissioner Month ( usually Greene the 1 st Monday at 4:00)Alternates between Chapel Hill and Hillsborough Go Triangle Board of Monthly 1 Commissioner Commissioner Commissioner Trustees 3rd Wed-12pm in Marcoplos Marcoplos Durham Go Triangle Special Tax Meets every 2 Commissioners Commissioner Commissioner Board January(more required Burroughs Price often if needed) in Commissioner Price Chair Rich Durham at GoT office Go Triangle Community 6x per year( 1 Board of County Commissioner Price Commissioner Advisory Committee- assuming they will Commissioners' Liaison Price meet at Go T offices Healthy Carolinians Meets quarterly Commissioner not Chair Dorosin Commissioner (3rd Thursdays at required—often same Dorosin 8:30am) BOCC Member as on the Board of Health Orange County Local Quarterly 1 Commissioner Commissioner Commissioner Government Affordable Required Marcoplos Dorosin Housing Collaborative (the Collaborative) Intergovernmental Parks Meets 3 times per 1 Commissioner Chair Dorosin— Member- Work Group year at 5:30pm-on Member Member Commissioner Wed. 1 Alternate Commissioner McKee at SHSC Commissioner McKee -Alternate Alternate- Commissioner Bedford Joint Public Safety Meets as needed 2 Commissioners Chair Dorosin Commissioner Training Facility Work at ES Commissioner Price Dorosin Group Commissioner McKee Jordan Lake One Water Meets the third 1 Commissioner Commissioner Commissioner Association- Elected Wednesday of Jacobs Marcoplos Officials every other month from 9:00 AM to 11:00 AM at TJCOG 5 Quarterly (Friday 2 Commissioners Commissioner Commissioner Justice Advisory Council afternoons- Jacobs Dorosin 3:30pm) in Chair Dorosin Commissioner Hillsborough Greene JCPC (Orange County Meets 6-7x per 1 Commissioner Commissioner Chair Rich Juvenile Crime year(every other Burroughs Prevention Council) month) Fridays at noon LIWG ( Legislative Issues Meets as needed 2 Commissioners Commissioner Rich Commissioner Work Group) Term -one year Chair Dorosin Dorosin Commissioner Price NACo Voting Delegate 1 Commissioner Commissioner Price Commissioner Required Price 12/2/18 NCACC Voting Delegate 1 Commissioner Commissioner Price Commissioner Required Dorosin May have alternate 12/3/2018 N/S BRT (North/South As needed 1 Commissioner Commissioner Commissioner Bus Rapid Transit) policy Jacobs Dorosin committee Orange County Bi-monthly- Last 1 Commissioner Commissioner Commissioner Partnership for Young Wednesday-at Burroughs Bedford Children 8:30am-alternates —Chapel Hill/Hillsborough Partnership to End Monthly 1 Commissioner Commissioner Commissioner Homelessness Burroughs Greene Schools Joint Action TBD 1 Commissioner Commissioner Rich Commissioner Committee Rich (just appointed in 11/18—group hasn't met et Small Business Loan Meets monthly as 1 Commissioner Commissioner Commissioner Program needed to vet Jacobs Bedford applications received (usually 7:30am on Fridays in Hillsborough) Solid Waste Advisory Meets as needed 2 Commissioners Commissioner Chair Rich Group (SWAG) Jacobs Commissioner Commissioner Marcoplos Marcoplos Strategic Meets as needed 2 Commissioners Commissioner Rich Commissioner Communications Work Commissioners Commissioner McKee Group (internal) Marcoplos Community Relations Commissioner Director Price Triangle Area Rural Bi-monthly- 1 Commissioner Commissioner Member- Planning Organization meetings at 12pm, Member Marcoplos— Member Commissioner (TARPO)Transportation alternates 1 Alternate Commissioner Rich- Greene Advisory Committee counties—Lee and Commissioner Alternate Alternate- Chatham Commissioner Marcoplos 6 TJCOG Meet 1x per 1 Commissioner Commissioner Member- month- Last 1 Alternate McKee— Member Commissioner Wednesday 6pm Commissioner Rich- Greene Alternate Alternate—Chair Rich Upper Neuse River Basin Bi- monthly at One Director Position Commissioner Member- Association 9:30am-12:00pm Two Alternate Positions McKee-Member Commissioner (meets in Butner) Alternate- Greene Commissioner Price Alternate—Chair as of 3/8/18 Rich Workforce Development Meets monthly in Does not require a Nancy Coston Nany Coston Board — Regional various counties- Commissioner-usually Partnership has been 1 Non-Voting Liaison Visitor's Bureau 8:00 am third 1 Commissioner Commissioner Rich Chair Rich Wed., monthly, no Required meeting in July/December EX-OFFICIO Hillsborough/Orange County Chamber of Commerce- does not Chair Serves require a Commissioner NC DOT Quarterly Meetings Chair/Vice Chair School Collaboration Meetings Chair/Vice Chair A motion was made by Commissioner Dorosin, seconded by Commissioner Price to approve these appointments. VOTE: UNANIMOUS Commissioner Marcoplos referred to Chair Rich's comments at the beginning of this item, and said this process can still be improved. He said last year the goal was to ensure that no Commissioner had a lifetime appointment to any committee, which was achieved by the changes made. He said the Board also acknowledged the need to serve for longer on some boards due to the learning curve; however, there was no formal process put in place to ensure this. He said he would like to discuss this at a future work session, and wants to know how the Board makes the most of its power by putting the right people in these very important positions, part of which is allowing the person to stay in the position for more than a year. Chair Rich said one can be on a board for two years and when it comes time to choose, it may be that no other Commissioners want the position. She said this begs the question of whether the original Commissioner should be able to remain on the board. She agreed there are details that need to be ironed out. The Clerk said this process was approved previously, but there is merit in having further discussion. Commissioner Dorosin said the Board honored the process it established last year, and he would argue against any one Commissioner becoming "an expert" on a particular board/commission, or the notion that one Commissioner may be better suited to serving a particular board than another.