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Home My WebLink AboutAgenda - 03-20-2001-8a:~ ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: March 20, 2001 Action Agenda Item No. _`~~Q _~: SUBJECT: Bud et Amendment #8 DEPARTMENT; Budget PUBLIC HEARING; (Y/N) No ATTACHMENT(S): INFORMATION CONTACT: Budget As Amended Spreadsheet Donna Dean 245-2151 CHCCS Smith Middle School Construction Capital Project Ordinance TELEPHONE NUMBERS: Hillsborough 732-8181 Chapel Hill 968-4501 Durham fi88-7331 Mebane 33fi-227-2031 PURPOSE: To approve budget ordinance amendments and CHCCS Smith Middle School Construction Capital Project Ordinance. BACKGROUND: Department on Human Rights and Relations 1. On. March 6, 2001, the Board adopted a resolution that amended the present cooperative agreement between Orange County and the United States Department of Housing and Urban Development (HUD) for services related to the County's Human Rights and Relations Department. In accordance with the resolution, the Human Rights and Relations Department will receive an additional $10,000 to off set costs associated with the upcoming for the Southeast Regional Civil Rights Summit to be hosted by Orange County. The additional funds off set costs associated with the conference including training supplies, printing costs, space and equipment rental, and other administrative costs. This budget amendment provides for the receipt of these funds (see column #1, attachment 1). Chapel Hill-Carrboro City Schools 2. At its March 6, 2001 meeting, the Board approved a capital project ordinance for Chapel Hill- Carrboro City Schools Elementary School #9. The project ordinance provided project funding through the Planning Phase of the construction project. The funding sources for this phase included savings from the District's Smith Middle School Construction Project ($247,816) and an appropriation from the School Capital Projects Fund Balance ($192,462). This technical amendment provides the mechanism to allow for the transfer and to appropriate the fund balance. (See column #2 of Attachment 1 of this abstract and the Smith Middle School Construction Capital Project). Capital Needs Advisory Task Force 3. During the budget planning process last spring, it was not clear if the Commissioners would elect to move forward with a November 2001 bond referendum or if the referendum would come at a later date. As a result, no funds were included in the total General Fund budget to allow for expenditures, such as group facilitation and supplies, related to the Capital Needs Advisory Task Force. Since that time, the Board has decided to move forward with• the November 2001 referendum date. In order to allow for expenditures for the recently appointed Task Force, it is necessary to appropriate funds for this purpose. Expenditures for the current fiscal year are estimated at $10,000. This budget amendment appropriates fund balance, on an equal 50/50 share, from the ,County and School Capital Projects Fund Balance. This is how the expenditures far the' 1997 Capital Needs Advisory Task Force were ,handled. The attached budget amendment provides for the transfer of the appropriated fund balance from those two funds in to the County's General Fund. (See column #3 of Attachment 1 of this agenda abstract). FINANCIAL IMPACT: Financial impacts are included in the background information above. RECOMMENDATION (S): The Manager recommends that the Board of County Commissioners adopt the attached budget ordinance amendments and the CHCCS Smith Middle School Construction Capital Project Ordinance. .~ Attachment 2. Orange County Proposed 2000.01 Budg®t Amendment The 2000-01 Orange County Budget Ordinance is amended as follows: 3 #1 Receipt of funds #2 Technical #3 Fund Balance from HUQ for amendment related to Appropriation (County Budget As Amended additional BOCC 3106/01 and School Capital Budget As Amended Through BOA #7 responsibilities approval of CHCCS Projects Funds) for Through BOA #8 associated with the Elementary #9 work related to the Southeast Regional Capital Project Capital Needs Civil Rights Summit Ordinance Advisory Task Force General Fund Revenue Property Taxes 5 68,D43,123 $ - $ - $ - $ 68,043,123 Sales Taxes $ 14,874,536 $ - $ - $ - 5 14,874,536 License and Permits $ 979,842 $ - $ - S - 5 979,842 Intergavemmental 5 12,672,707 $ 10,000 $ 12,682,707 Charges for Service S 5,19D,003 $ - S - S - $ 5,190,003 Investment Earnings 3 1,800,000 $ 1,800,000 Miscellaneous S 420,618 $ 420,618 Transfers from Other Funds $ 1,225,000 $ 10,000 $ 1,235,000 Fund Balance $ 4,771,136 S 4,771,136 Total General Fund Revenues $ 109,976,965 $ 10,000 $ - S 10,000 5 109,996,965 Expenditures 109,976,965 109,996,955 Community Maintenance S 1,183,601 5 - S - S - 5 1,183,601 General Administration S 3,825,238 $ - $ - S - $ 3,825.238 Tax and Records S 2,536,519 5 - $ - S - $ 2,536,519 Community Planning . $ 2,310,490 $ - S - $ - 5 2,310,490 Human Servic®s $ 24,645,259 $ 10,000 S 24,855,259 Public Safety $ 10,044,752 $ - S - S - S 10,044,752 Public Works $ 3,846,846 $ 3,846,846 Education S 40,493,653 $ 40,493,653 Non .Departmental: Outside Agencies $ 1,743,699 $ 1,743,699 Miscellaneous $ 1,531,653 $ 10,000 $ 1,547,653 Debt 5ervlce S 13,224,836 S 13,224,836 Transfers Out $ 4,590,479 $ 4,590,419 Total General Fund Appropriation $ 1D9,976,965 $ 10,000 $ - $ 70,000 $ 1D9,995,965 3 $ 5 S $ County 4apital Project Fund Revenues Appropriated Fund Balance $ $ 5,000 $ 5,000 Expenditures Transfers to Other Funds $ - S 5,000 S 5,000 School Capita/ Projects Fund Revenues Appropriated Fund Balance S - $ 5,000 $ 5,000 Expenditures Transfers to Other Funds $ - $ - S 5,000 S 5,000 Smith Middle School Construction/K-12 Campus 4 Chapel Hill-Carrboro City Schools Capital Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project is hereby adopted. Section 1. The project authorized provides funds to construct Smith Middle School, co-located on the Seawell Elementary School and Chapel Hill High School campus. This project will be financed with proceeds from the 1997 bond referendum and impact fees. Sectiom 2. Section 3. Section 4. Section 5. The officers of the County are hereby directed to proceed with the project within the budget contained herein. The following revenue is anticipated to complete this project: roug 1999-00 - A ro riation roug 2000-01 Sales Tax $p $0 $0 Im act Fees $0 $0 $0 PSBF $0 $D $0 1997 Bond Funds $16 731 721 $2 820 463 $19 552 184 Total Fundin $16 731 721 $2 820 463 $19 SS2 1$4 The following amount is appropriated for this project: roug 1999-00 - A ro riation roug 2000-01 Site Ac uisition $22 600 $0 $22 600 Site Develo ment $2 205 197 $538 $03 $2 744 000 Fees $1 505 000 $98 000 $1 603 000 Construction $12 779 924 $132 184 $12 912 108 Technolo $0 $831000 $831000 Moveable E ui ment $0 $685 000 $6$5 000 Start-U Costs $0 $350 000 $350 000 Contin enc $219 000 $1$5 476 $404 476 Total Costs $16 731 721 $2 820 463' $19,SS2 1$4 The following amount is transferred from this project: roug - roug 1999-00 A ro riation 2000-D1 rans er to ementary c oa #9 $0 $380 000 $380 000 Section 6. The following amount remains appropriated for this project: Pro"ect Sud et Less: Transfer Remainiu Bud et mit i e c o0 Construction $19 552 184 $380 000 $19 172 184 Smith Middle School Capital Project Ordinance $ Page 2 Section 7. This ordinance supersedes all previous Smith Middle School Capital Project Ordinances. Sectian S. This Ordinance shall remain in effect from ruly 1, 1998 until October 31, 2001 Adopted this twentieth day of Mazch 2001.