HomeMy WebLinkAboutAgenda - 03-06-2001-9ei
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: March 6, 2001
Action Age da
Item No. ~•~
SUBJECT: Delegate to Triangle Clean Cities Designation Celebration _
DEPARTMENT: ERCD PUBLIC HEARING: (Y/N) No
ATTACHMENT(S): INFORMATION CONTACT:
Clean Cities Program MOU David Stancil, 245-2590
TELEPHONE NUMBERS:
Hillsborough 732-8181
Chapel Hill 968501
Durham 688-7331
Mebane 336-227-2031
PURPOSE: To authorize a member of the Board to attend-the Triangle. Clean Cities
designation celebration on March 19 and sign the non-binding Memorandum of Understanding
as a stakeholder in the Clean Cities program.
BACKGROUND: In the fall of 2000, the Triangle region was designated as part of the U.S.
Department of Energy's (USDOE) Clean Cities Coalition. This program is closely related to the
Cities for Climate Protection program administered by the International Council for Local
Environmental Initiatives (ICLEI).
On March 19, a celebration and signing ceremony will be held at the McKimmon Center at N.C.
State University in Raleigh. Part of the Designation Ceremony will be an opportunity for
regional stakeholders to be recognized by signing a Memorandum of Understanding (MOU)
with the USDOE.
This non-binding document affirms the participating organizations' commitments to the
coalition's efforts as laid out in the Triangle Clean Cities Program Plan (generally, to voluntarily
consider altemative fuel and low emission vehicles). The Commission for the Environment is
currently working on this issue, and a grant has been submitted for the purchase of altemative-
fuel vehicles.
The Clean Cities regional program coordinator has asked that a representative of each
stakeholder board be on hand to sign the document as a participating stakeholder in the
coalition. A sample of the MOU is attached, along with excerpts from the Clean Cities program
plan.
FINANCIAL IMPACT: There is no financial impact involved in signing the non-binding MOU.
The County has already taken steps to voluntarily pursue altemative fuel and low emission
vehicles.
RECOMMENDATION(S):. The Manager recommends that the Board authorize a
representative to attend the March 19 conference and sign the non-binding Memorandum of
Understanding.
TRIANGLE CLEAN CITIES COALITION
Formally Established to Create a More Ej~cient, Domestically Secure,
Environmentally Harmonious, Sustainable and Safe American Energy
Transportation Sector
MEMORANDUM OF UNDERSTANDING
By and Among,
"Signatory Organizations Listed "
and
U.S. DEPARTMENT OF ENERGY
INTRODUCTION
Background
The United States Department of Energy (DOE) is committed to energy use in the American
transportation sector that is more efficient, less dependent on foreign sources, less
environmentally disruptive, sustainable, and safe.
The Energy Policy Act of 1992, supplemented by the 1993 Executive Order 12344: Federal Use
of Alternative Fuel Vehicles, and the Clean Air Act Amendments of 1990, all establish
guidelines for affecting a favorable energy and environmental situation in the transportation
sector. The DOE Clean Cities Program is an umbrella to structure and achieve, Energy Policy
Act program goals and to coordinate objectives of governments and other Federal directives,
such as the Clean Air Act.
Purpose
The purpose of this Memorandum of Understanding (MOU) is to set forth the agreements,
respective responsibilities, and procedures necessary to carry out the objectives of the DOE
Clean Cities Program which accelerates the introduction and expands the use of alternative fuels
and alternative fuel vehicles.
Authority
This MOU is authorized under the following laws and regulations: Energy Reorganization Act
of 1974, which permits DOE to use the facilities of public agencies, requires DOE to consult
with the heads of other agencies on the use of their facilities, and allows DOE to enter into
cooperative projects with other public and private agencies; the Energy Policy Act of 1992,
Section 505, Voluntary Supply Commitments, which requires DOE to obtain voluntary
commitments to help achieve replacement fuel goals from fuel suppliers, fleet owners, and
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vehicle suppliers. Under this MOU, these groups, united with other local stakeholders, signify
their commitment to contribute to the goals of the program.
Policv
Signatories under this MOU undertake their best efforts to achieve the specific goals and
objectives set forth in the Program Plan.
MANAGEMENT AND PROGRAM GUIDELINES
This MDU commits the undersigned to work together toward achievement of Clean Cities goals
and the goals and objectives as stated in the Program Plan.
Clean Cities Coordinator Responsibilities
• Coordinate and document coalition activities
• Maintain database of stakeholders, community fleets, AFVs, and infrastructure
• Assist with overall implementation of Program Plan and development of new goals
+ Coordinate meetings and reporting activities
• Participate as a member of the Steering Committee
• Delegate and monitor activities/responsibilities to other key stakeholders
• Act as a liaison between the Steering Committee, working groups, and DOE
• Work directly with DOE Regional Support Offices to report Coalition activities, progress,
concerns, issues, etc.
• Provide assistance in public education activities
• Maintain and update, in concert with the Coalition, the Program Plan
• Monitor and disseminate FederaUState/local legislative and incentive information to the
Coalition
• Assist with recruitment of stakeholders
• Represent Clean Cities and the Coalition at other local functions and DOE events
DOE Responsibilities
• Provide a Federal Advisor
• Provide pmgram implementation and MOU drafting guidelines
• Guide placement of Federal AFVs responding to Clean Cities recommendations and resource
matching plans
• Direct the award of Federal funds and grants as available
• Provide information, general assistance, and material for public relations and promotional
activities
• Provide training for coordinators, fleet operators, and other participants
• Provide ahotline/clearinghouse for technical and other information
• Conduct information exchange workshops
• Provide assistance in public education activities
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Stakeholder Responsibilities
Signatories to this document agree to fulfill their voluntary commitments to the Clean Cities
Program as delineated in the associated Program Plan.
Guidelines
The Clean Cities Program will be administered according to the Program Plan. The signatories
herein have agreed that the Program Plan is designed to achieve Clean Cities objectives and
follows the guidelines described here:
• Sets forth goals reflecting the planning process and defining what the organization seeks to
accomplish and why
• Creates an organizational structure enabling Clean Cities to effectively carry out its mission
• Chazacterizes the AFV market situation by gathering primary information on fuels, vehicles,
and infrastructure from participating Clean Cities stakeholders
• Sets forth intermediate objectives, action steps, or commitments designed to be the "how to"
(objectives) elements of the Frogram Plan
• Delineates estimated timetables containing discrete action items, milestones, and deadlines
for achieving objectives and goals
• Establishes a monitoring system for program management, advertisement of program
success, and method for conveying program performance to DOE
Su leme to Intera e c or Other A eements
Because the DOE Clean Cities Program supports Congressional and Executive directives and
may involve other Federal, State, and local governmental entities, Clean Cities Program
commitments may be subject to modification upon intervening Congressional or Executive
guidance.
AD IIVISTRATIO
Public Info ation Coord'natron
Subject to the Freedom of Information Act (5 U.S.C. 552) decisions on disclosures of
information to the public regazding projects and programs reference in this MOU shall be made
by the DOE following consultation with the other parties' representatives.
Amendment and Termination
This MOU maybe amended by the mutual written agreement between DOE and signatories.
This MOU may be terminated by the mutual written agreement of DOE and signatories.
Signatories may terminate individual participation upon a 30-day written notice.
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Effective Date
This MOU shall become effective upon the latter date of signature of the parties and shall remain
in effect for a period of 5 yeazs, upon which the MOU becomes eligible for renewal.
MOU Signatories
By entering into this Memorandum of Understanding, the United
States Environmental Protection Agency is not obligated to expend Narita, Title
appropriated funds. Any expenditure that the U.S. >u.P.A. makes to Company/Entity
carry out Agency activities is subject to the availability of
appropriations.
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