HomeMy WebLinkAboutAgenda 09-10-19 Item 2 - Discussion of Board of Commissioners Draft Meeting Schedule for Calendar Year 2020 1
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: September 10, 2019
Action Agenda
Item No. 2
SUBJECT: Discussion of Board of Commissioners Draft Meeting Schedule for Calendar
Year 2020
DEPARTMENT: Board of Commissioners
ATTACHMENT(S): INFORMATION CONTACT:
Draft List of Meetings - Text Board of County Commissioners
Draft 2020 Meeting Calendar Donna Baker, (919) 245-2130
PURPOSE: To discuss the draft meeting schedule for the Board of County Commissioners for
calendar year 2020.
BACKGROUND: In accordance with 143.318.12 of the North Carolina General Statutes, a
schedule of regular meetings shall be filed with the Clerk to the Board of County
Commissioners. The schedule must show the date, time and place of each meeting. All
meetings will begin at 7:00 p.m. unless otherwise noted.
During the budget process this past spring, Board members requested that the budget
amendment process be addressed, specifically to allow for public comments on any
amendments proposed after the Manager presented the Recommended Budget. Staff has
addressed this opportunity in the proposed meeting calendar for 2020 by scheduling the two
public hearings differently than in the past.
The first budget public hearing is proposed to occur on May 12, 2020 at the Whitted Center in
Hillsborough - after the Manager's Recommended Budget presentation on May 5th. The second
budget public hearing is proposed to occur at the Southern Human Services Center in Chapel
Hill three weeks later on June 4, 2020. As proposed, convening the second public hearing on
June 4th would occur after the Board has conducted three budget work sessions and Board
members have had the opportunity to propose potential amendments to the Recommended
Budget. The June 4th second public hearing would provide the opportunity for public comment
on any proposed amendments and any other parts of the budget in preparation for the Board's
fourth and final budget work session on June 9, 2019 when the Board would make decisions on
proposed amendments and the budget as a whole and also adopt its Resolution of Intent to
Adopt the Budget.
Discussion of the 2020 proposed calendar will provide the opportunity for the Board to review
the meeting schedule for the entire year as well as the proposed budget public hearing schedule
and any other related issues.
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It should also be noted that after the Manager presents the Recommended Budget on May 5t"
all proposed amendments from Board members and staff will be compiled, posted and updated
on a continual basis on the County's website. This effort will inform the public on the proposed
amendments and provide interested individuals and organizations sufficient time to prepare for
making comments at the public hearings and/or share any comments with the Board via
electronic or other means.
FINANCIAL IMPACT: There is no financial impact associated with discussion of the draft 2020
BOCC meeting calendar.
SOCIAL JUSTICE IMPACT: There is no Orange County Social Justice Goal impact associated
with this item.
ENVIRONMENTAL IMPACT: There is no Orange County Environmental Responsibility Goal
impact associated with this item.
RECOMMENDATION(S): The Manager recommends that the Board discuss the draft schedule
of meetings for the year 2020 and the proposed budget public hearing schedule and provide
direction as needed to staff.
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DRAFT
ORANGE COUNTY BOARD OF COMMISSIONERS
MEETING CALENDAR FOR YEAR 2020
NOTE: All meetings will begin at 7:00 pm unless otherwise indicated
January 21 BOCC Regular Meeting Whitted Building — Hillsborough
January 24 BOCC Retreat TBD
(note: meeting to be from 9:00am-4:00pm)
January 28 Assembly of Governments ( AOG) Whitted Building — Hillsborough
February 4 BOCC Regular Meeting Whitted Building — Hillsborough
February 11 BOCC Work Session Southern Human Services Center
— Chapel Hill
February 18 BOCC Regular Meeting Southern Human Services Center
— Chapel Hill
March 1-4 NACO Legislative Conference Washington, D.C.
March 10 BOCC Regular Meeting Whitted Building — Hillsborough
March 17 BOCC Work Session Southern Human Services Center
March 24 BOCC Regular Meeting Southern Human Services Center
— Chapel Hill
April 7 BOCC Regular Meeting Whitted Building — Hillsborough
April 14 BOCC Budget Work Session Southern Human Services Center
— Chapel Hill
April 20 Legislative Breakfast Meeting (8:30am) Solid Waste Admin Offices-
Chapel Hill
April 21 BOCC Regular Meeting Southern Human Services Center
_ — Chapel Hill
April 23 BOCC Work Session Southern Human Services Center
— Chapel Hill
April 28 BOCC Joint Meeting with School Boards Whitted Building — Hillsborough
May 5 BOCC Regular Meeting Whitted Building — Hillsborough
May 12 Manager's Evaluation Closed Session Whitted Building — Hillsborough
(meeting to start at 5:30pm w/dinner
May 12 BOCC Budget Public Hearin - 7:00 pm Whitted Building — Hillsborough
May 14 Clerk's Evaluation Closed Session (meeting to Southern Human Services Center
start at 5:30pm w/dinner) — Chapel Hill
May 14 BOCC Budget Work Session - 7:00 pm Southern Human Services Center
— Chapel Hill
May 19 BOCC Regular Meeting Southern Human Services Center
— Chapel Hill
27-Aug-19 C:\Users\dhunt\Documents\Working\Calendar\2020 Cal\Draft text cal for 2020.docm
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May 21 Attorney's Evaluation Closed Session (meeting Whitted Building — Hillsborough
to start at 5:30pm
May 21 BOCC Budget Work Session 7:00 pm Whitted Building — Hillsborough
May 28 BOCC Budget Work Session Southern Human Services Center
— Chapel Hill
June 2 BOCC Regular meeting Whitted Building — Hillsborough
June 4 BOCC Budget Public Hearing Southern Human Services Center
— Chapel Hill
June 9 BOCC Budget Work Session Whitted Building — Hillsborough
June 16 BOCC Regular Meeting Southern Human Services Center
— Chapel Hill
Jul 17-20 NACo Conference Orlando, FL
August 13-15 NCACC Conference Cabarrus County, NC
September 1 BOCC Regular Meeting Whitted Building — Hillsborough
September 10 BOCC Work Session Southern Human Services Center
—Chapel Hill
September 15 BOCC Regular Meeting Southern Human Services Center
— Chapel Hill
September 24 Joint Meeting with School Boards Whitted Building — Hillsborough
October 8 Joint Meeting with Fire Departments/Work Whitted Building — Hillsborough
Session
October 6 BOCC Regular Meeting Whitted Building — Hillsborough
October 20 BOCC Regular Meeting Southern Human Services Center
— Chapel Hill
November 5 BOCC Regular Meeting Whitted Building — Hillsborough
November 12 BOCC Work Session Southern Human Services Center
_ — Chapel Hill
November 17 BOCC Regular Meeting Southern Human Services Center
— Chapel Hill
December 7 BOCC Regular Meeting (Organizational Whitted Building — Hillsborough
Meeting)
December 15 BOCC Regular Meeting Southern Human Services Center
— Chapel Hill
Southern Human Services Center, 2501 Homestead Rd., Chapel Hill
Whitted Building, 300 West Tryon Street, Hillsborough, N.C.
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Revised 8/27/2019 BOCC 2020 Meeting Calendar DRAFT
January February March
S M T W T F S S M T W T F S S M T W T F S
1 2 3 4 1 1 2 Elct3 4 5 6 7
5 6 7 8 9 10 11 2 3 5 6 7 8 8 9 11 12 13 14
12 13 14 15 16 17 18 9 10 S11 12 13 14 15 15 16 S17 18 19 20 21
19 20 22 23 25 16 17 19 20 21 22 22 23 25 26 27 28
26 27 29 307 23 24 25 26 27 281 29 29 30 31
5-7 Managers Winter Conf.-Winston Salem 1-4 NACo Legislative Conf.Wash. D.C.
• �� . �� . :■ :00pmWo
• 17th 7:00 pm Work Session
April May June
S M T W T F S S M T W T F S S M T W T F S
1 2 3 4 1 2 1 3 S4 5 6
5 6 8 9 10 11 3 4 6 7 8 9 7 8 W9 10 11 12 13
12 13 S14 15 16 17 18 10 11 W12 13 S14 15 16 14 15 17 18 19 20
19 20 22 S23 24 25 17 18 - 20 W21 22 23 21 22 23 2425 26 27
27 W28 1 29 30 24 25 26 27 S28 29 30 28 29 30 26$ 0
31
14th 7:00 pm Budget Work Session-CIP 4th 7:00 pm Budget Public Hearing
20th 8:30 am Legislative Breakfast @ SW 12th 5:30 pm Mgr Eval 7:00 pm Budget PH 9th 7:00 pm Budget Work Session
23rd 7:00 pm Work Session 14th 5:30 pm Clerk Eval 7:00 pm Budget WS 19-20th Manager's Summer Seminar
28th 7:00 pm Schools 21st 5:30 pm Att Eval 7:00 pm Budget WS
28th 7:00 pm Budget Work Session
July August September
S M T W T F S S M T W T F S S M T W T F S
1 2 3 4 1 2 3 4 5
5 6 7 8 9 10 11 2 3 4 5 6 7 8 6 8 9 S10 11 12
12 13 14 15 16 17 18 9 10 11 12 13 14 15 13 14 16 17 18 19
19 20 21 22 23 24 25 16 17 18 19 20 21 22 20 21 22 23 W24 25 26
26 27 28 29 30 31 23 24 25 26 27 28 29 27 28 29 30
30 31
17- 20 NACo Conf-Orlando, FL 13-15 NCACC Conf.Cabarrus Co. 10th 7:00 pm Work Session
24th 7:00 pm Schools
October November December
S M T W T F S S M T W T F S S M T W T F S
1 2 3 1 2 Elct3 4 6 7 1 2 3 4 5
4 5 7 W 8 9 10 8 9 10 11 S12 13 14 6 8 9 10 11 12
11 12 13 14 15 16 17 15 16 18 19 20 21 13 14 16 17 18 19
18 19 21 22 23 24 22 23 24 25 26 27 28 20 21 22 23 24 25 26
25 261 271 28 291 301 31 29 30 27 28 29 30 31
8th 7:00 pm Fire Depts/Work Session 12th 7:00 pm Work Session
W Whitted Building
Regular BOCC Meeting S Southern Human Sery Ctr
Work Sessi
Budget Work Sessions 5
Budget Public Hearings 2
Assembly of Governments 1
School Boards 2
Staff Eval Closed Sessions 3
37 Meeting days
Legislative Breakfast 4 Two meetings same day
41 Total Meetings
Fire Departments Work Session 1
Total Meetings 41
Revised 8/27/2019-9:15 AM