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HomeMy WebLinkAboutMinutes 06-06-19 Budget Work Session APPROVED 09/03/2019 MINUTES BOARD OF COMMISSIONERS BUDGET WORK SESSION June 6, 2019 7:00 p.m. The Orange County Board of Commissioners met in regular session on Thursday, June 6, 2019 at 7:00 p.m. at the Southern Human Services Center in Chapel Hill, N.C. COUNTY COMMISSIONERS PRESENT: Chair Penny Rich and Commissioners Jamezetta Bedford, Mark Dorosin, Sally Greene, Earl McKee, Mark Marcoplos and Renee Price COUNTY COMMISSIONERS ABSENT: None COUNTY ATTORNEYS PRESENT: None COUNTY STAFF PRESENT: County Manager Bonnie Hammersley, Deputy County Manager Travis Myren, and Deputy Clerk II Sherri Ingersoll (All other staff members will be identified appropriately below.) Chair Rich called the meeting to order at 7:01 p.m. Travis Myren noted the following items at the Board of County Commissioners' (BOCC) places: - Green sheet: requested information regarding Board of County Commissioners dues and National Association of Counties (NACo) costs - Purple sheet: Capital Improvement Plan (CIP) changes suggested by staff - Pink sheet: Suggested amendments to the operating budget Chair Rich asked if additional amendments can be made before the meeting on June 11 t" Bonnie Hammersley said changes can be made until the end of the business day on June 10. Chair Rich said it would be best to get amendments to staff before the June 10t" meeting in case staff needs to do additional research. 1. Discussion with County Departments within the following Functional Leadership Teams (including Operations, Capital, and Fee Schedule Changes): Human Services • Aging, Pg. 44 • Cardinal Innovations, Pg. 91 • Child Support Services, Pg. 93 • Health Department, Pg. 268 • Housing and Community Development, Pg. 278 • Human Rights and Relations, Pg. 292 • Library Services, Pg. 299 • Social Services, Pg. 375 • Non-Departmental, Pg. 313 Community Services • Animal Services, Pg. 54 • Cooperative Extension, Pg. 99 • Department of Environment, Agriculture, and Parks & Recreation, Pg. 122 • Economic Development, Pg. 139, including Article 46 Sales Tax Fund, Pg. 62 • Orange County Public Transportation, Pg. 333 • Planning and Inspections, Pg. 350 • Solid Waste, Pg. 390 • Sportsplex, Pg. 399 • Non-Departmental, Pg. 306 BACKGROUND: The County Manager presented the FY 2019-20 Recommended Operating Budget on May 2, 2019. Since then, the Board has conducted two public hearings to receive residents' comments regarding the proposed funding plan. On May 23, 2019, the Board discussed recommended FY 2019-20 budgets for Durham Technical Community College — Orange County campus, Chapel Hill-Carrboro City Schools Board of Education and Orange County Schools Board of Education, as well as reviewed and discussed recommended FY 2019-20 funding for Outside Agencies. On May 30, 2019, the Board discussed recommended FY 2019-20 budgets for the Fire Districts, as well as the Public Safety, General Government, and Support Services Functional Leadership Teams. Tonight's work session offers the Board an opportunity to review and discuss the recommended budgets directly with County departments, Cardinal Innovations and Sportsplex, within the remaining Functional Leadership Teams, including operations, capital, and department fee schedule change recommendations. Functional Leadership Teams: The following Functional Leadership Teams are scheduled to attend tonight's work session: Human Services: • Aging • Cardinal Innovations • Child Support Services • Health Department • Housing and Community Development • Human Rights and Relations • Library Services • Social Services Community Services: • Animal Services • Cooperative Extension • Department of Environment, Agriculture, and Parks & Recreation • Economic Development, including Article 46 Sales Tax • Orange County Public Transportation • Planning and Inspections • Solid Waste • Sportsplex Travis Myren made the following PowerPoint presentation: ORANGE COUNTY N0[rFH C:AROLINA Budget Work Session #3 Human services Community services June 6,2019 Southern Human Services Center Human Services • Aging—page 44 • Total Expenditure Budget-$2,445,660 -Increase of Sl"/9,9d9Orer FY2015.198utlgef • Interpreter Services for Karen Burmese Community-$2,000 • Home and Community Care Block Grant Fundsto Support Aging Transltlons staff -Commanlry Llvlry(GCCARES)Gran EndedeFllle S129,39e In Nom.and Comm.nky Casa 8lockGanf Aypliedm Support Former CC CARE5 Stag • Family Caregiver Grant Increase-$15,593 -Servicesta Residents NttP Do—and Vier Caregivers -AddAon.l Gant Fund.for In-Nome R..,.Serncea fcr Careg— ORANGE COUNTY Commissioner McKee arrived at 7:03 p.m. Human Services • Aging—page 44 Senior Center Attend— iZ ® :, tj Unduplicated Senior Center Participants Human Services • Aging—page 44 Avem9e Number of Visits per Individual per Year ORANGE COUNTY � NOEeTH GRO].rNA Commissioner Price asked if an explanation could be given as to why the operations had a fluctuation over the years, as the estimated revised budget is going down. Janice Tyler, Aging Director, said this is related to an Adminstration for Community Living (ACL) grant, which was over a three year period, and ended last August. Commissioner Price asked if there is an end date for the grant for extended transportation services. Janice Tyler said the renewal will go for another two years, after the end of this year. She said this grant is fund through the Metropolitan Planning Organization (MPO). She said her department is very involved with Orange County Public Transit (OCPT). Commissioner Price referred to recent hot weather, and heard that Aging was giving out fans to those in need. She asked if the department has enough fans to give out. Janice Tyler said the department received a $1,000 private donation for fans, which is sufficient for now. Chair Rich said the Sheriff's office also hands out fans. Travis Myren continued the presentation: Human Services • Cardinal Innovations—page 91 �owBt sarw opwBpBerr of Omme CeuiM1r VWMeer caadimbw for rMntlua6 rilM1 bsabililies S WS3420 25% TferePY kspoBe MTremmlensed oB Mugees ....S YI600 20 LaraunaO 5 .rr Sttgd paSBC naerRal AeaM S 5.090 04ti M1epn NO Treinir�0imeachBGtlscope CM1iN urecmlrepm program 4 +p00 ++ wa Cmmuary. Club ruase semces S t62,p00 12.0 E'ss,AssaiaM suppm,supsance use emnsn S r!ege"ry sRBxrla yawn 3 4.1. Z+4% New pia Hans Nousug-an sue pmgram manager S ?I- 26 pHA uarneelmmi 6<np.Ah menial no S saoa o41 uuc L any cel aHscrniavv nae�al ream�r�s,i seo,�Brwa:�.eu s azLsw za'r Iceu SemceS-_- ccaYir�rC2_m-N6.- 4 9s.T4+ oT SSiraura FpeiseB Trerepi9 -Traure..1�.>�?..uxyapy senses S �,000 1 4 SSuw.r w.an sv„... "�1u O55 imeMetlrMnduek S 55.pp0 . TOTAL S 105018] 114% Porn ABLPnartl-SSnA'In Sugmrh Freecb Farnme tears,., mr� ORANGE COUNTYl.la Nnuru caxna Human Services • Cardinal Innovations—page 91 GwiyMmHrrbrW Eervicep MpBMwnt SBrvlp OBBMytlm Ampsnt Tal•I nm Pesoufe LlA� Lase Assemrenl5peoahst S 89)19 51 riw"a�Jpa ce aesou4.Once tkreel Heann uaimn rm coon S l5 65 26 .ealM UepeMelR. C„M1ni®I Sanal WOMei-Imrymld eelanoml HealN S 278 49 eaM Uapamre�rt ElFuua S 2],500 20 am Finaitl Rom FY2018-19 Ffatlirq fw FYIB-r95woam+e Hausmg S BDA00 60 ALcea•a•emm—me : uz. B+ ORANGE COUNTY 9 N-11r fA RO1 Human Services • Cardinal Innovations—page 91 Meinten—of Effort rundingAllocalions by Agency �,epy �unrw�io:mv a. n e Chair Rich asked if the Freedom House will be accepting more money this year, as it did not apply for outside agency funding. Travis Myren said yes, Freedom House received funds last year and a portion of those funds were not used, and thus reallocated; but Freedom House is still a significant recipient of funding. Commissioner Price said the PowerPoint slide states OPC, but this is now called the Central Community Board, as it includes Alamance and Caswell counties. Travis Myren continued the presentation: Human Services • Child Support Services—page 93 •Total Expenditure Bu'lget-$1,116,127 -T-IRavenueaf($1,700,437t Net Ceneml Fund CoMdbWor-($$e2310) • Revenue Increa9e11rom State Reimbursement-($150,000) • Non-Permanent Personnel Increase-$2,476 -Case Manegamenno Meet Step Port ence Measures • Nm Performance Measure Rereealaol Urwmployed NanCualodal Parents b Soclal5ervicaa Employment Pmgrema ORANGE COUNTY e �rrm,u r mow„iA, Human Services • Child Support Services—page 93 NBW CNYd Support Ordeft Total CMM S,ppart Cvllethd Eslablished am ORANGE COUNTY 9 RTN lnR()I.INA There were no questions for Child Support Services. Human Services • Health Department—page 268 •Total Expentliture Budget-$10,608,199 $262,866 Increase Orer FY2018-19 6ud9et -IS53,094I Revenue Increase $20p,8T41nc w i,Net Caunty Costa Flnanceand AdmllllSValNe Semmes MI31e11 -ConeapytllT9uppprtAnatyat$70,880 ONsaby Er durc Raducuona In Olviaion ORANGE COUNTY ro —19 CAROL- Travis Myren said the Health Department works with lots of data with different systems, and the additional position is needed as the County's Information Technology support is needed to support other divisions. Human Services • Health Department—page 268 • Dental Health Dwislon -aedu..T—ln,® D—1 Cc-9e1534,660l Mobile D—ll Oparahona-538.882 -Ne[Counry Cosl Increase-$5B,25h Oental Peyenue by Source His-2a Budge[ rnY.1! iY41 Evaeme 31299154 414251 IIIP 531 F! �9P rs 11 co.l a aosa Travis Myren said that the County is now providing mobile dental operations. Human Services • Health Department—page 268 De Mal care Patient 46ib ORANGECOUNTY 12 N(IRTtI-LINA Commissioner Marcoplos referred to the IT support position, and asked if this will be a contracted person, or a service that can be called when needed. Quintana Stewart, Health Director, said this will be a person who will help navigate the new electronic health records system, so the department can pull out the necessary data. Commissioner Dorosin asked if this is a temporary position or will it become an ongoing need. Quintana Stewart said it is intended to be a temporary position. Commissioner Price asked if the employees listed on p. 271 are the Navigators. Quintana Stewart said yes. Paul Laughton said there is a corresponding reduction in another line item regarding this. Commissioner Dorosin asked if there is a rationale for bringing the Navigators in house. Quintana Stewart said the program has become disjointed, due to having two locations. She said there is a desire to have consistency, and it was unfair to the Navigators that the department was contracting them out when others were getting benefits as employees. She said the Navigators will now also be able to get benefits. Commissioner Dorosin asked if the Navigators will still be recruited from the neighborhoods, and be a grassroots effort. Quintana Stewart said yes, the only difference is that they will be County employees. Commissioner Bedford asked if it is possible to get a copy of the report on behavioral health services. Quintana Stewart said she is scheduled to present this to the Board of County Commissioners in the near future, and will get this information soon. Travis Myren said the analysis is done, and awaiting approval of the cover letter. He said it is a different population than the Criminal Justice report, but there are similar gaps. Chair Rich asked if there will be a trust problem with the Navigators becoming employees. She said there is a trust that has been built with the community, and asked if that trust will remain if the Navigators are County employees rather than community members. Quintana Stewart said she does not anticipate any concerns, as the Navigators will be still be an active part of the community. She said staff will closely monitor this situation. Human Services • Health Department—page 268 Percentage of Medicaid/Nealth choice Dental V'Wl ORANGECOUNTY 19 NnRTrl f.aeOI.INA Human Services • Health Department—page 268 • Health Promotion and Education Services Division Deaaasain Domliaes—$2D,M —Family SuccessAlllii— •IMNnalue Femlly 9uccav Plllence FSA}Nevpaton—a.25 FTE I>Ase<M Derieeu in Conhaauel E,meees eNTane SSR sin Gn•q cnvenians eieugn iamierei f�rnment m�snpe EN>eaen e .New Cehen of 00 Femilles Served by Navgemn .1T5 Toial Femilieeartd 420 Tft IrMivy sServetl EmdW a New TwmtllCusMrtrsed Appmech M rho.;tle Services Besedan SPeci0c Family Nestle s Til Genets F—Cenplbu6en M FSA Pregmm-3818.200 I1-1 FSAECeenses ORANGE COUNTY Commissioner Greene said the Family Success Alliance (FSA) is a great program, but since it is a pipeline progam, she wants to put a marker on it for the continued sustainability of the program in the future. She said she is concerned how the program will keep going if there is not ongoing funding. Human Services • Health Department—page 268 ramtiy success Alliance nine Famines �I ORANGE COUNTY i s Nnlerrl naxoLwa Human Services Health Department—page 268 • Environmental Health Division Tobl apged'aura I......$M,$14 -r 0 Reaaue laneaee-181 a,$a3l Na[c—Y Comincfeaae-$3�,])1 4T11 1).1s m AaWaie Bugga Stu _ Re_eme NBIU JBSf (SB939fi31) Nerl' t)iiP]8 ffi330)H Cen RanwN% aT.gg%_ <a.13% ORANGE COUNTY 16 N(IRTtIGROI.INA Human Services Health Department—page 268 • Environmental Health Division-page 268 -geaeaae m�leeee pri8l a,easlaae cp vawn,e naa Fee chaagee -Fee Tehk p.6]4 New ResburantPefmilslcauetl RBYIBw PTfbabfNa RasbufaM lenalDayal Commissioner Dorosin asked if the cost recovery is calculated through program fees. Travis Myren said yes, it is related to fees, such as restaurant inspections, and well and septic inspections. He said the review time expectation has changed dramatically, due to department and staff changes. He resumed the presentation: Human Services Health Department—page 268 • Personal Health Services Division apeeh@ufa lnn_-$37 pe) -Reae�e 1��leeee-($]a,gsil Norco Ycomoacroege-($36,$X) FY3g111a Arbab_ )vID1&2. Butlget $1e® Rsenue (S192g„l�— [95i58J9 all 1)l]l_1Y Li.)r3.LL3 Cen Raeenry% fa,13% ]66g% ORANGE COUNTY 18 - -]-Travis Myren said cost recovery has slipped a bit, but this is not concerning due to the overall size of the budget. He resumed the presentation: Human Services Health Department—page 268 eenelel tleabh Revenue In,Soume Medical Hurm n Thinapy Appointhri ORANGE COUNTY 19 N(IRTtI—LINA Human Services Health Department—page 268 • Personal Health Services Division Add0.5FTEPnaiden rrerityfnrOHe %iinaM .Community Huehh Grant Funded c WarkuilM1 Nutrition$erviCe Appeinvnenfa S,,M&N,g • ne Figihilil • Cleims Figng • Payment Tmc'dig Program RePorgng -El Futuro Footling Mmugh MOE-g32.]$9 ORANGE COUNTY Travis Myren referred to the status of Medicaid, and said Quintana Stewart will be negotiating with prepaid health plans to get them under contract to begin in late summer, and have them in place when enrollees will start to select their plans. He resumed the PowerPoint presentation: Human Services • Health Department—page 268 • Planning for Medicaid Transformation Few Malenal Fiscerer Pmgra bo Changes Expected in Initial h pre—ria n -June-Ju1y2019 Contract negotiations between eeunhi and Prepaitl Hearth Plane(PHP) -July-September 2019 • Managed care will start in two phases for integrated medical care and beneficiaries with less serious behavioral healM disertlers_ Phase 1(which Includes Orange)beneficiaries select a PHP - November 2019 • Medicaid Managed Came WIN launch in regions in Phase 1(which includes Orange) ORANGECOUNTY 21 Nr)k'I'11 C:ntulll\'A Human Services • Health Department—page 268 • Planning for Medicaid Transformation - October-DeOembor 2019 • Fur regions of the State In Phase 2,this wit€be the window in which beneficaries select a PHP - February 2020 • Medicaid Managed Care wig launch in regions in Phase 2. -July 2021-June 2022 • Behavioral health Iln llectuallyl—lopmentally Disabled(I/DD)Tailored Plan launch(for beneficiaries tint are designated as IICD tor with Serious and Persistent Mental Illness,Dual Degr cis, ORANGE ',COUNTY Human Services • Housing and Community Development—page 278 •Total expenditune budget-$6,284,828 Enpenddurslnvease-$593obl) Entire Increase Gn—I Fund Supported • Risk Mitigation and Housing Displacement Fund-Maintain$75,000 Risk Mingbion Far Landlords $33,750 nisplanemenl Mlegatlen $15,dco Housing Stabilize5on $25,250 ORANGE COUNTY YS N(lR3'i—LINA Human Services • Housing and Community Development—page 278 Housing Choice Voucher Program 535T—Voucherextiliaed in FY2010-19 echidna 10 Homeless I$upK als lhmugh P(VASH)a FrehrencnnM Fire(5)Vaterena NrougP V¢!¢nn Alfalrs$uFpottlre Housing(VASH)Program • Stall of Locally FU ed Rant Su dyH itw-Malntain$100,000 -s,ppiennnt•ia attapta in arm xwm Fws -sewwruy en xmuerg xvvainng m nm u,wcurentee Famiees +s xcnsemas at F.swzar -Sdetlkd le En,�Jwe ti-Pa,pt9 ORANG 1,vataE,T COUn-NTY zn Commissioner Dorosin said 535 vouchers have been utilized, and asked if all of these people have been able to find somewhere to live. Sherrill Hampton, Housing Director, said this year there were only 3 or 4 persons who were not served, due to their voucher expiring, even after an extension. She said the local rate is really good, and extends up to 120 days. Commissioner Dorosin asked if the chart reflects that fewer vouchers were allocated. Sherrill Hampton said no, there are 623 regular vouchers, and 5 VASH vouchers. She said there were a number of deaths, voluntary EOPs, and absorptions from other jurisdictions because Orange County did not have the manpower to open the waiting list and move it. She said it is important to note that as of July 1, the number will increase, as the number of people who were absorbed and new people coming in, will not show up until that time. Commissioner McKee asked if people are being connected with training and other programs to help them move into another financial situation, where subsidy will not be needed. Sherrill Hampton said yes, we have a good program with the Department of Social Services (DSS) for self sufficiency. Commissioner McKee said it is important to encourage this, and to make sure people rotate in and out of the program. Commissioner Price referred to those facing homelessness, and asked if there is a process to determine those with whom the Housing Department works, and those with whom the Partnership To End Homelessness (PTEH) works. Sherrill Hampton said the two entities work together. She said that before she joined the County, there was a preference added for homelessness, so when the random lottery is done, the homeless are given preference. Commissioner Price said the Housing Department does a great deal and expressed gratitude to Sherrill Hampton. She asked if there is a status update on the condition of the housing stock for low income residents. Sherrill Hampton said she is proud of her staff, and the County went from 2 houses in 2017 to 40 by the end of 2019, which is a great accomplishment. She said staff is finding that the level of substandardness is high, and her department has had to supplement the funds. She said another finding is that there are lot of well and septic issus, and her department works closely with the Health Department, who assesses the situation to bring it in line with state regulations. She said part of the rehab program has been carved out for well and septic repair, and is part of the budget. She said the highest well cost $13,800. Commissioner Price referred to the budget line item for housing rehabilitation, and asked if this is increasing from $375,000 to $754,000 because more funding is needed. Sherrill Hampton said yes, the funds are for urgent repair, the well and septic repair, and comprehensive rehabilitation goes even higher. She said this replenishes the funds, and there are several jobs forthcoming that will have relatively high costs. She said staff is focusing on making the best and most efficient decisions. Travis Myren resumed the presentation: Human Services • Housing and Community Development—page 278 Housing Choice Voucher Rent Subsidies ORANGE COUNTY Human Services • Housing and Community Development—page 278 • Community Development Division Federal HOME Grant • FapactHOMFGranfmDecreeaelrom$G01,aa0 in FV181Bfo$350331in FY18-20 Urgent Repair Program Rape. hashh_Iga_aafary.xcaaaitilily,<50%AMi • M•,—t S200,V001or FYI W20 • Curnnr Pregrem Bianco-3106.000m o1614 • Gaalof Rapainng 25 Xomean FY1&20 Single Family Rehabilitation Program • Comprenewae Rehebltaeam la Low ane Modamre aroma Famitiea c80%AMI • Maindin$253,000forFY19-20 • Cumem Program Bvence$126,000m of et4 • Goal of Rehabiliuting 15 Homes ORANGE COUNTY x —AMA Human Services • Housing and Community Development—page 278 Urgent Repair Units Single Family Housing _ — Rehabilitation Units i.CO ORANGE COI.IhRY Z7 NORTH G4ROLMA U19t roJeUs snglrFemi�Reneuareeon Fi4xJs Travis Myren said there is a lot of acitivity in the central and western parts of the County. Commissioner Marcoplos asked if seniors are given prioity. Sherrill Hampton said yes, the urgent critical repair program is at 50% and is only for elderly, physically challenged, and low income individuals. Travis Myren resumed the presentation: Human Services • Human Rights and Relations—page 292 •Total Expenditure Budget-$344,031 Increase.1563.552 Ore,FY2g1&18eudgc •Structural Racial Equity Review-$20,000 -E,—Acceae,Peuslea,P—ureaanel pantslmp— •Offwe Assistant Transfer from County Aftorney-$32,806 ORANGE COUNTY Commissioner Greene said the racial equity analysis seems to be a major issue to tackle, and asked if this encompasses specific items. Annette Moore, Human Rights and Relations Director, said they plan to assemble a team to look at County policies and procedures, and work with the Government Alliance on Race and Equity (GARE), and in cohort with other County and State agencies, to come up with a plan on how to undo racism in our agencies and how this effort can be expanded across the board with common language. Commissioner Price asked if Annette Moore could explain the areas of discrimination for the 19 fair housing complaints. Annette Moore said the most common complaint that staff is seeing is disability cases. She said the other common issue is familial status cases. She gave an example of a housing provider that told people that they could only have three people in a two bedroom unit. She said there are providers out there that believe this type of discimination is acceptable. She said staff is going a lot of training for housing providers and residents on rights. She said there is also a big push by the Department of Housing and Urban Development (HUD) to look at sexual harrassment in public housing, and her staff will be doing some work around this area. Commissioner Dorosin said none of these complaints are unusual, and this has been a big year for the department, which is a good thing. He said there has been incredible work done here, but going forward, everyone needs do a better job communicating about local programs, what the County is doing, how it is doing it, promoting the work of this area and events, and engaging input from the community. He said he hopes Orange County will continue be on the cutting edge on civil rights. Annette Moore agreed and said her department is doing a self assessment, and is learning a lot. She said she expects all will see a difference going forward. Chair Rich said she would like to get a calendar of events set early, to avoid overlapping programs and conflicting events. She said coordination could be better handled. Travis Myren resumed the presentation: Human Services • Library Services—page 299 •Total ex diture budget-$2,526,764 -mreaee or3ee2370—FYX1619609eo •Circulation Materials Increase-$15,116 -Main Llbeery-$9.000 CartberolMcou9al Mitldle Schoalt-$3.493 CyMary-$2 62] Covers Ixreesed Cosl ofeooks end Elechonic Materials ORANGE COUNTY ,0 NORTH CA—JNA Travis Myren said that the only change is for increased circulation materials to be shared between the three locations. Chair Rich asked if the digital library is growing. Lucinda Munger, Library Director, said yes, and there is still only about 1,000 items. She said the good news is that digital content does not take up shelf space and does not have to be processed; however, cost is the bad news, as a digital collection is very expensive. She said the digital collection is very popular. Commissioner Price asked if the library has enough computers. Lucinda Munger said yes, and about half go unused during the day and staff is looking to reallocate them for better usage. Commissioner Price commended the variety of acitivities avaiable at the library, especially for young people. Chair Rich said residents are fortunate to have great accessibliity through the different locations, and can get materials easily through the Orange County library. Lucinda Munger said the frequency of the courier service has greatly increased, and staff wants to transfer items back and forth. She says there is a good chance one can get one's item within 48 hours. Travis Myren said that the CIP is still holding funds for the Southern Branch. He said the Arts Center is no longer participating, and Carrboro is evaluating parking options. He said the project is making progress, but some redesign work is needed due to the Arts Center stepping out of the project. He said the operating costs will be about $660,000 for the new branch when it opens. Commissioner McKee asked if this cost is to be borne by the County, and when the BOCC can expect to get an update on the project. Bonnie Hammersley said yes, the cost will be borne by the County, and staff will have more information after the summer break. She said an email was sent today to the Board of County Commissioners with a brief update, but staff is not in a position to talk about it right now. Travis Myren said the email did not actually go out today, but will go out tomorrow morning. He resumed the presentation: Human Services • Library Services—page 299 Main Libi Circulation Physical and Dial Collections ORANGECOUNTY Human Services Capital Investment Plan Projects • Orange County Southern Branch Library-$5.6 million (p.39) -Carrboro Partnership and Development Agreement 50 Dedicated Parking Spaces • Redesign Required -Ms Ceder NO Larraer P]N[Ipa11@ -loan of GlNIXOEreluakig Opians la Parkag -Gurry EveYnuig Sp®ceOpioirs New budget and Schedule Pending -Operating and Capital Costs to be Reevaluated Based on New Space Allocations • Net New Annual Operating costs for southern Branch Library Currently Estimated at 0­S$59,000 _ ORANGECOUNTY NnR'rrt�'.nRntlNa Human Services -Social Services-page 375 •Total expenditure budget-$20,319,204 -Increase ol$6'/2,afq arer FY2015A9budget Revenue Increase of($285,910( e Nat County co Incre .13573,101 •Administration Division Low 1—uns,Ene gy Assiktanca Progrem Adminiktratian Rownuo Incramo- $13,.........Costa COnKd Facilities Ma ssuanca Toth III(Lead Wakar)fromTma Lin—to PenneneM Statue -Oacrawain Ove�dme and Tamporery Parzonnal-(540,3951 Oeneeae In BWeing Leese Ccata-(516,00i -Txhndogy ReplecamzMs-$2B,68B ORANGE COUNTY 33 NOEeTH GRO].tNA Human Services -Social Services-page 375 • Public Assistance 'i and Expaocdue Increase 01$1 B].344br31ata Azocatbn or LIEAP end Cdziz Into--, -Oecreasean$10,89of in Spxial AzalztanteroAdulp tlwlo FewerlMiriduNz Szrvzd • New State Mandated Performance Measures Required by General Shu—109A-74 Original MOO Adopted'n Jun.X18 -Manag,rAulhavetl to Appreve Annual Renewal, ORANGE ,,COUNTY ae �•r1<�a r,.w,�t Human Services -Social Services-page 375 Households Receiving Food®Nutrition Services McMhIVA rage ORANGE COUNTY ;t5 NnRI'H GROI.INA Human Services -Social Services-page 375 FNS Applications PrtKansad In 25 Days 95%SMte Requirement ORANGECOUNTY ss NnarH cnanrlNa Human Services -Social Services-page 375 Medicaid Reclplants Monthly Average ORANGE COUNTY 11 -H-LINA Human Services -Social Services-page 375 Medicaid Applications Pmassed Within Time 5tendards 90%st f.Requircmenf ORANGE COUNTY ss Commissioner Price asked if the Medicaid increase is due to more children. Nancy Coston, Social Services Director, said this is mainly families with chidren, and when the Affordable Care Act (ACA) came about, staff screened for Medicaid but some families had not come in. Commissioner Dorosin asked if Orange County is comparable with other counties in this area. Nancy Coston said there is a misconception that Orange County has no low income families. She said there are many families where the parents are not eligible for Medicaid, but the children are, and the poverty rate is still very high in the County. Commissioner Dorosin said these families are possibly at greater risk, and it is more challenging. Nancy Coston said that everything costs more, and it is harder for families. Travis Myren resumed the presentation: Human Services —Social Services—page 375 •Children and Famdy Senncea —CcnvLat IZ.O FTEI CPS 5x 1 Waken ham Tme Limitedto P—n- -Add 1.D FTE Sec'wl Werkerl[o Aevutwich Child Wallam Program Cempllonca $26,531 w 5tdr1 111120 >Dr Revenue incrceae In Gnatl Prabcllve ServtroeAdmFlaaaaen Revenue Abng wllh Clher Change. —Redu[e Qvenlmedue to New Poam—(SB,3301 —Inc—In Horror Aid Cormecd due to Cemendtor S-1--$50,000 ORANGE COUNTY as unulu r.awn.iaa Human Services —Social Services—page 375 Child—in Households Reported Chlldrenln D55Legal Cuelody far Abuse and Neglect W L�� CRANGECOUNTY w Nnarrr axnrwa Commissioner McKee asked if there is any way to determine the source for the increase in neglect. Nancy Coston said staff has to identify contributing factors, and parental substance abuse, domestic violence and mental health issues are the consistent causes in about 80% of cases. She said it involves all kinds of drugs and alcohol, and the domestic violence situations are complex, and often result in requiring DSS custody. Commissioner Marcoplos asked if these increases are happening across the country. Nancy Coston said yes, and Orange County is slightly slower in increasing foster care numbers, than other counties. She said this is a big problem. Chair Rich asked if all of the kids are being fostered. Nancy Coston said yes. She said the majority of children are in family foster care, with the next largest group being therapuetic foster care through the mental health system. She said the latter are still with families, but there is additional treatment and funding through the mental health system. She said kinship care is also used a lot, followed by a small group of very challenging children who do not do well in family foster care. She said some children are in emergency rooms for a horribly long time, and it can be very difficult to find good placements for some children. Commissioner Price asked if the Social Worker 1 position is an entry level position. Nancy Coston said yes, it is an entry level social worker position, but it is not a Child Protective Services Social Worker. She said this position will work alongside Child Protective Services social workers to allow them to provide better focus. Travis Myren said the funding for this position is for 6 months, starting in January. He resumed the presentation: Human Services —Social Services—page 375 x9t Fwsar Twrn ne<emr¢m9nmh r.ce rowca wrce 95%State Nequlrcmenr ORANGFCOUNTY C1 RTH UROL INA Commissioner McKee asked if this reduction in face to face visits is because of case load. Nancy Coston said yes, it is difficult to meet the needs. She said children that are placed in other states are a challenge, and this is a hard measure to meet. Commissioner McKee said the state requirement is misleading, and asked if it must be at the 95% level. Nancy Coston said yes, wherever the children are, DSS staff need to get to them. Commissioner McKee said that if the trend starts to drop, the BOCC needs to know this. Travis Myren resumed the presentation: Human Services —Social Services—page 375 • Economic Services -rae.-ane mareeaaefszz,oaolfmm s�eaieeaian ena aarannneiceaa —Tmnanen elEmergency AaaiefancePdminiatratienfrem DSste lirterfailM1 Council entl O.N.Cangregafionein Mesian e Mrnre SlM,Tg5hem SubaiayD'niaienleEceiwme5erviceeDiriaien— C9nhac[Services ORANGE COUNTY u III a,.ewn.rn.c Human Services —Social Services—page 375 MM FIMU Assam— waac Participants MeaYlty A-hip Gained Emplpymeltt al ORANGE COUNTY O NORT'H GROI.INA Human Services —Social Services—page 375 Wark First Spplicatiaas prorossed in 45 Days of Reroipt 95%State Requirement ORANGECOUNTY as NnRTrt�nRnhlHa Human Services —Social Services—page 375 Subsidy -Inemeae FeslarCere antl Atlopdon Paymenla-§2p],30s increase in Number of Chiklmn In�55 Cusfady e Slab Poliay CM1enge lnereaairg Me Age Per Epgibllhy hem d8 fe 21 -Inemeae In GM1ptl Cem Subakyfer�ey Cam-§129,199 e FmMad by Tresn(erhom Social Justice Funds c pmen by Increased OemarM ORANGE COUNTY E� NORT'H GROI.INA Human Services —Social Services—page 375 A xlddl Number of Cl 5edeed per Uudupllnred Uunt of[M1lleren al 61'tlsI'd fare Subsidy aeceiNng Subsitly by Fbcal Vear nn ORANGE COUNTY S6 NORTH GROL[NA Human Services -Social Services-page 375 %a SUU9Qy Applltatbnf P —d In 30 Averojo Monthly Payment per ON U.N.pay, 95%Sane pequP—, y GRANGE COUNTY 47 N-1HGR ANA Commissioner Dorosin asked if there are eligible families who are not getting subsidies. Nancy Coston said DSS started a wait list again a couple of months ago. She said this happens all the time, but the state gave more money, and staff can start to clear the wait list. She said there are over 100 now, and about $500,000 in state funds has come in. She said more people are getting employed now, and the trend is back up, but she thinks things are back on track now. Commissioner Dorosin said he would be interested in a review of an annualized update on how the County is doing with poverty related issues in different departments. He said he would like updates more frequenty, and to maybe learn about particular areas that are persistently problematic and need to be addressed. He said he wants to know how the County should prioritize. He said perhaps the County should focus on the FSA, child care subsidies, or Pre-K and housing, all of which have complicating issues. He said it would be helpful to evealuate maintaining the socioeconomic needs of the community the same way that the BOCC prioritizes budgetary outcomes, as well as substantive outcomes. Commissioner Marcoplos said since the BOCC will be getting the results of the poverty study in the fall, that might be a good time to pull in more information. Quintana Stewart, Health Director, said staff is working on updating that report now. Commissioner Dorosin asked if the report incorporates other areas. Bonnie Hammersley said yes, this is for the whole Human Services team. Chair Rich said this would be a good petition to get a quarterly update, and will address it at the next meeting. Chair Rich asked if there is an update on the balance of the Social Justice fund. Bonnie Hammersley said there is $200,000 in the recommended budget. She said there was $328,000, and $128,000 has been removed. Commissioner Price asked if emergency revenue to OCIM is working well. Nancy Colston said yes, this has been a good partnership, and DSS is contracting with OCIM to deal with walk in emergencies for cases in which DSS is not already involved. She said this contract was the right decision. Commissioner Price asked if the County is prepared for a direct or indirect hit, or a disaster. Nancy Colston said the County is definitely working on a plan, and has been internally discussing sheltering concerns. She said each event brings new opporutnities, but flooding has been a consistent problem. Travis Myren resumed the presentation: Human Services —Non-Departmental—page 313 •Total Expend it.res-$1,732,790 •Consistentvaith Outside Agency Recemmendations •Community Centers —County Funda lncreeaed by Trm Parcen[[2%) Rasuhs m f5]6lncrease in f al FUM Sgpon —Tulel Re Fund GaMrlbullmla to Community Gaolers Rogers Rnd commmn came,iwl .CaOfr Glare CcnnAairy GeMx Total 891)1) .EflarA Cr,ceks COmmll@A'Cemei]Mal SB9]51 ORANGECOUNTY In N—i—LINA Commissioner McKee referred to the outreach programs and summer enrichment programs that require transportation, and asked if staff has looked at how to facilitate bus service for this travel. Travis Myren said yes, staff has looked into this and can look further. Commissioner McKee said transportation is an ongoing issue, and the County should keep this in-house, so private transportation is not needed. He said this is an issue for community centers arranging travel for special field trips, and private coaches are expensive, and other options bring up insurance issues. Commissioner Greene said this is an issue for the Rogers Road Community Center right now. Commissioner Dorosin asked if school buses could be used during the summer. Chair McKee said there are insurance and availability issues. Commissioner Greene said church vans in the vacinity of Rogers Road are not big enough, and there are also liability issues. Commissioner Dorosin asked if this topic can be added to the next school collaboration meeting agenda, as this is critical issue. Commissioner McKee said he is working with Orange County Schools (OCS) now on this issue. Commissioner Marcoplos said he wanted to recognize Coby Austin, who has been leading the the FSA, but is leaving the County tomorrow. The Board wished her good luck in the future. Travis Myren continued the presentation: Community Services • Animal Services—page 54 •Total expenditure budget-$2,330,829 —Iatreasr:watpa.pap war Fvzpeseaemaat —Revenue lncreeaeaf($54,2fi4i —Net county cost mcreasa3s4,rfa •Ad—lgtratlon Dwislon Law Cat Community Spey and Neuters ORANGE COUNTY E9 NORmI CA1f01lFlA Community Services • Animal Services—page 54 •Animal Shelter Division -commamtycirine Fammsanvoaspeaml�avarennan care-37.400 .Hearlworm Treabnerdfmoaga -oPa�amre caarm�.e®aa .as,tsofaraaimel Medical suvWies .53,60Mrveleb-,S--a -FdendaotAnimal SemceaB Community Giving Fund to Bubaidize Ma Caalol Mlcrochq�s a Tote)C i,Wbati-33.500 p$6.50 perAdaptlan ORANGE COUNTY W N(lRT'H GROI.INA Community Services • Animal Services—page 54 Animal Shelter Admissions Live Release Hates Community Services • Animal Services—page 54 •Animal Control and Protection Division Municipal servicerevenue ch®--$42,908total w Canbore-inveasaaf97,291duelostaffandindire<t casts a Chapel Hill-meraeae of$i1.121 duet ataHerd intlirectcoels Hillsborough-increase af$23,9�6 duetocell vdume and indirecicosts -Indirect Cash Naw Include the Coat of Emergency 911Rt)ispakh ORANGE COUNTY 52 N(IRTH-LINA Community Services • Animal Services—page 54 Animal control services Responses crueny&Meglect fmreniptions ORANGE COUMY s0 Commissioner Dorosin asked if Animal Services's number one priority for the coming year, could be identified. Bob Marotto, Animal Services Director, said staff is continuing to work to provide subsidized spay and neuter services for pets. He said this program has been broadened, due to getting a grant for low income families, which is a primary community-oriented objective. He said staff wants to broaden outreach through local communities. Chair Rich asked if the barn cats are working cats. Bob Marotto said yes, and the County has a barn cat program, and these animals provide services to farm settings. He said this program started in late 2017, and staff continues to work on this. He said staff is working with people to get these cats spayed and neutuered. Commissioner McKee said barn cats are notoriously difficult to work with, as they may appear regularly, or not be seen for weeks. He said these cats are wild animals. Travis Myren resumed the presentation: Community Services • Cooperative Extension—page 99 •Total expenditure budget-$400,402 Cenaase of$3.553 Frem FY2016-19audget Revenue Reducedby 510,600 Net County Cosle Increased by$6.44] •TransferBreeze Fa Contnputlon of$1 f1,D00 to Article 46 Sales Tax Fund •Salary/RenerR Costs Consistent with state Pay Plan ORANGE COUNTY Commissioner Price said 4-H offers great programs, and the increase is phenomenal. Travis Myren resumed the presentation: Community Services • Department of Environment,Agriculture,Parks and Recreation—page 122 •Total expendiWre budget-$4,043 Ca3 —Revenue lncreeeeef($]5,1391 Net C-My Costs decreased by($75,642) CemmunTy CeMere Budget of$MorW5 Maved to Rumen 5endces Nen- Oepartmenlel(p 313) •Administration l -ReeYlocet•$7.970n Pnntiiy end Takvhene Ceshm Recreation Disprfw Srdlamard Wod,wit Durham Courrty en Irdarbcal Agr•emem for Ldr RNer R*A-$4,7W .Ce Sha d,*Ournem County ORANGE COUNTY 65 NRR'1'tl CT ROI.INA Community Services • Department of Environment,Agriculture,Parks and Recreation—page 122 Number otPmgram Registrniona %ef Onlirw R�istntions Prouasad ORANGE COUNTY 5a NORr1f CARO1.lFlA Community Services • Department of Environment,Agriculture,Parks and Recreation—page 122 • Recreation Division -NewAffer 5cheelPmgmm MondePr—y 30":00 PM e Serving Ages S-12 a Cepec Ey of dB;Financal6reek Even e112 -Pmgrem Cosl4 Families-890 par creek c Schools-$54,5g -After Sch.IRp ram Expanse-$29,163 a 8---11 Slff&Qapar .Seppliee -NewARer School Program Revenue-($4B,BDgiSasetlonN Pomerpsrrrsper NBak x Net C-ty Co (52o,d97) ORANGECOUNTY 57 N(lRTfl GROI.INA Commissioner Dorosin asked if the after school program will be held in the schools. David Stancil, Department of Environment, Agriculture, Parks and Recreation (DEAPR) Director, said it will be held at the Central Rec center. Chair Rich asked if additional staff is needed. David Stancil said no, seasonal employees will run the program. Travis Myren resumed the presentation: Community Services • Department of Environment,Agriculture,Parks and Recreation—page 122 ExP•rne Rwwu• aka prl-SB f.iia.2N 9300.6vl 2NI0.�1 S3]3,xEE Mr9da PUE. 1'8a rA5 Li30 a]t B5 BarefwOrverl Pmmgvam CorJs-5aeraalSIDR�S�grpNas�ConQaY 5arvzas ORANGE COUNTY Ni N(l i—LINA Community Services • Department cf Environment,Agriculture,Parks and Recreation—page 122 I 40,1 .W.Pregmma OM." Area$.Number of Eam11-1 per Program NekkhP INesayk Enrdbnanrs oA��ao Community Services • Department of Environment,Agriculture,Parks and Recreation—page 122 • Parks Di—ion Lang Wage fWTempp Staff-$13,376 Ixroaaa Saoaonal StaffHoura.$7,056 n Addsa85 Haure Rewmng Cap*.$60,103 RRploca RaalMowas,Paint Mgehma,Oran end Popcorn Machine -ReMPorMebiM Office llnilnM RMckweetl Farm Perk end Millhouae Aoed Pentling Remetlle0en-$Z2,a66 Fee ohengea-p-647.440 ORANGECOUNTY I10 N(lRT'H—LINA Community Services • Department of Environment,Agriculture,Parks and Recreation—page 122 • Natural&Cultural Resources -Replace TrenaducerelerWellMongodng-$3,M0 Acres Protected through Property Olebatle Funding Leveraged aM M..Acqulsltlon or Qnservadnn Ea.zM a Oonafed Property naeaa Commissioner Dorosin asked if the County is planning another LocalFest. Travis Myren said it is under the Article 46 funds (page 63). Bonnie Hammersley said staff has talked about doing it in the spring, because of conflicting events. CaPltel Inter ent Plan Parks ')hr1 Pr"-'I ll r• �Nv ab Mal • FieltlrbeLe¢a1¢d et Fairview ¢r � • - � Porrarm„e 9hMl ke[ApprevM bv[^ • "'�� _ FY2019 2p LNk Rlrer Rwse I-E50.p00 50%Oufiam Llaw9y FY2 11FUMae PeARem S]S6l .. • '` 3lela Fwdetl a • �••—�-• _s_ �,� ORANGE COUN Y �„ NORTH CA RnI.I\'A Commissioner Marcoplos clarified that there probably will not be a performance shell in the River Park. David Stancil said entertainers generally bring out temporary stages, which is sometimes a blessing in disguise, as there is flexibility in being able to vary the location of the stage. He said the Hillsborough Historic District Commission was concerned about the natural setting, and did not approve the shell in River Park. Travis Myren resumed the presentation: Community Services • Sportsplex—page 399 Total Expenditure Budgel $4,025,654 Total Revenue Buduet !$4.625.654Y Net County Costs $0 • Includes Debt5erviae-$667 A40 • Includes Expected Revenue and Expenses for First Full Year of Fieldhouse Operations -euegereeexgeeee an4.ers -Sodgeted R-e (5267,7%) Me ,hina I$MMM -2 CoW(Fa M) I543.125y • Fee Schedule Included In Fee Table -Caam caa biawma Tmal$ets.dge ORANGE COUNTY &R N(lRl'H—LINA Capital Investment Plan Sportsplex Sportsplex Projects$222,000 (p.105-112) -Utility Management System-$75,000 -Entry Door ReplacementlADAAccess-$20,000 -Van/Bus Replacement-$75,000 -Pool Boiler Pumps-$52,000 ORANGE COUNTY Commissioner Dorosin referred to line item allocated for"memberships for fieldhouse operations" and asked if this line item is calculated according to a certain formula. John Stock, Sportsplex Director, said this is a best guess, and staff has looked at how the memberships have grown, and seen the velocity on an ongoing basis. Commissioner Price asked if the front door renovations will have a vestibule for energy efficiency. John Stock said this is a concern, and staff has not contemplated this. He said it is an awkward situation and the cost would be significant. He said the current doors are wearing with age, and need replacing. He said staff can consider this question further. Commissioner Price asked if there is a plan to do anything about the overhang and the bird problem. John Stock said yes, staff has tried to handle this, and knows something needs to done to deal with the bird problem. Travis Myren resumed the presentation: Community Services • Economic Development—page 139 •Total expenditure budget-$531,085 -Incroeae or$17,624o FM16-19DWgst • No Significant Budget Changes to—W and egmmsrdal Inqul6w as4psnus m stars sits sol-don empasela Community Services • Economic Development—page 139 •GrantActivity History Small Budnav GrarR4 apkuRurc rmsrpr6ws anrltl ORANGECOUNTY W N(lRl'H GROI.INA Commissioner Dorosin asked if the maximum amount of money is being given out. Steve Brantley, Economic Development Director, said the business grants are running at a ratio of 3-4 times the ask on a quarterly basis, versus the amount of funds available. He said the subcomittees that review these applications are not really maxing out the grants, but giving maybe 30-50% of a request in order to cover as many applicants as possible. Commissioner Dorosin asked if all available funds are being given out. Steve Brantley said yes. Commissioner Price said it is important to note the return on investment of the agriculture grants. Tyrone Fisher, Cooperative Extension, said that the Breeze Farm is a great example. He said additional programs are bringing in additional revenue, so the invesment has continued to pay off. Travis Myren resumed the presentation: Community Services • Chapel Hill Orange County Visitors Bureau—page 143 •Total expentliture budget-$1,713,212-offset by occupancy tax • Budgeted oc[upan[yTaX ReVenUe lndrease of 6%-($80,597) Ompengr Tax Revenue History ORANGE COUNTY 87 NtMTH G1lO].rNA Community Services • Article 46 Sales Tax—page 62 •Total projected colleclione-$4,068,240 -4%Intro Over FY201819P.p1dons •5C%or$2,034,120 Allocated to Schools and Nstnbuted by Average Daily Membership(ADM) -Chapel Hill-CarrCoro City Schools-t1,223,319 for Technology and Facility Improvements -0-9.County School:-$810,901 for Technoogy ORANGE COl1NTT BB NnKr'H<nnnI.INA Commissioner Dorosin asked if the Visitor's Bureau's budgeted amount is going down because of the expected occupancy tax revenue increase. Laurie Paolicelli, Visitor Bureau (VB) Director, said no, and the VB is carrying forward a fund balance of$238,000. She said the actual budget will be the same, and the occupancy tax is continuing to increase. Chair Rich asked if the Board of County Commissioners could get a list of the facility and technology work that is being done. Paul Laughton, Budget Director, said it is itemized in the Capital Improvement Plan (CIP) book under the Article 46 section. He said the Article 46 funds are above the amount being spent in the schools. Commissioner McKee said the County needs to publicize this, as the percentage is not the only thing being given by the BOCC to fund the school systems. Travis Myren said there is a table that can be distributed that outlines the various sources. Chair Rich said it would be good for the BOCC to have this, as the BOCC has been getting emails about this lately. Travis Myren resumed the presentation: Community Services • Article 46 Sales Tax—page 62 •50%allocated to Economic De iopment-$2,034,120 nad5em®ne mlry lriM1asbirnee E90a,180 M¢Oarie wllh seM[e®greemenl E50,000 NEo;envacreearn arelvMaro Mvninr•ri0ra en PorCaarta Bam urines mn Np NmvWmh BurmerM:3330.LG0@slane• Ipm—Caner—I h Ei3,500 Ageculurn Grant Et W Bwrcss tiestrveh GprM1s Er5u.o0o Incmrres Eb114U 4rveviv of 553,305 a�cWyrm Slmnr 55 oao eex Fame cafuGwan 510, Movmfmm p aEvmnmon mane oelelepmen sumrt San,Ooa a nnnvg 55h,000 aarMa cn.nvsnoaes.ps amo,oao TOTAL t.4- Commissioner Price asked if the original amount in the loan pool could be identified. Steve Brantley, Economic Development Director, said that the amount was $200,000, which was transferred from the Visitors Bureau to the loan pool. He said this money returns to the County with a minor amount of interest. He said the demand has not been as strong since the County started the grant program, but it is still very active. Commissioner Marcoplos asked if staff could given an example of collaborative outreach transaction. Travis Myren said Carrboro has sponsored a festival, and asked the County to co- sponsor it, and Chapel Hill has sponsored a luncheon and asked the County for funds. Commissioner Marcoplos asked if this is based on a discretionary need. Steve Brantley said it gives flexibility for unseen, miscellaneous requests. Travis Myren said with a more sizeable amount, staff will make a more formalized request with an intentional method to evaluate projects/events. Chair Rich asked if the date has been set for Economic Development Summit. Steve Brantley said he will be talking to the BOCC about this shortly and it was held in the fall last year and was radio based. Chair Rich said she received good feedback, and people really seemed to appreciate it. Travis Myren resumed the presentation: Capital Investment Plan Water&Sewer Infrastructure • Economic Development Water&Sewer Infrastructure- $1.06 million(p.91) -Hillsborough Economic Development District Sewer Project • Supplemental Funding No to ConstWi,on Oasts and Adds ional Rock Giscwered During Geoteehnlcal ImestigaGon under i—rstate4o crossing • serves zoo acres and 1 2 mllllon square fee[approved in the 5eblers Point MPD-CZ ORANGECOUNTY NORTH GROI.INA Hiilsbo mug h Area ED D C I P Prated Area ORANGECOUNTY F�naTrt�nantlFla Community Services • Orange County Public Transportation-page 333 •Total expenditure budget-$2,259,G'82 -EapentliWrolncroaaeotb511,8`AOrorFY2b1818 EutlpN -Rarenua lncrcaae oftS29a,B1atO+er FY2018t9Budget -NMCounty Ccatlln—*by821a,7M OCPT Expenditure and Revenue History Community Services Orange County Public Transportation-page 333 OCPT fawn.hom G-and Farva -F ald.w ORANGE COIMY 71 NOaIH carmitNa Community Services Orange County Public Transportation—page 333 •Transfer Motor Pool Division • Create Department of Transportation services $1,126,128 and six(6.0)FTE Annual Fuel Loneumptlen F Gdleia Fleet Fuel In Mllw per Caflnn ORANGE COUNTY ]S N(lRl'H-LINA Travis Myren said there is an expansion of scope by moving the motor pool from Asset Management Services (AMS) to OCPT. Commissioner McKee asked if 6 employees are being moved, or if 6 new people are being hired. Travis Myren said staff is being moved, and there are no new employees. Commissioner Marcoplos said it would be helpful to separate grant revenue versus fares revenue. Travis Myren said staff can provide this information. Commissioner McKee asked if staff has looked into any grants on electric buses that are amenable to the size the County needs. Theo Letman, Transportation Director, said staff is in the process of applying for grants for this, and are part of a state survey. He said there are three grant programs: bus and bus facilities (5339); a low emission vehicle program; and a new bus program with funds, and the department is working with Brennan Bouma, Sustainability Coordinator, on this. He said Brennan Bouma has applied for a grant for a high charge electric station. Commissioner McKee said this might be a good time to look into a reverse route. Theo Letman said staff is looking into exciting options for vehicles, and are open to different types. Commissioner Price said the improvements are wonderful, but one thing people are concerned with is the various types of partners on the routes. She said it is very confusing. Theo Letman said staff meets regularly with local jurisdictions, and discuss this concern frequently. He said there are a lot of jurisdictional boundaries that are federally mandated, and others that do not make sense. Travis Myren resumed the presentation: Community Services Planning and Inspections—page 350 •7otal expenditure budget-$3,215,117 .-erpendwromcroe:eotar ota Reenup DeC2d e0f5],932 nuet0 Emelan GOMr01RMenyp FleFWetioe Inepenlons Revenue Erosion Control Revenue 9C%[Pemveryln FY]420 55%[MNnvreryLrfY1420 `�ae ORANGE COUNTY i6 rmem rmm nwxnmgnrgxeoq omsa+v.waom+M+++- N(IRTH CA RO].MA Community Services • Planning and Inspections—page 350 •Technology Fee Recognition-$Net Zero -l'—.eapenda.msand R­....V70oo •Temporary Star[ReducfoH-$68,000 -R.desrd by Twal2D FTEITmr Lim@.d lnspxuena Empley.w In FV18-la • Contract SerAces Reduction-$54,000 -FiscellmpectalDmrobpmesd5ludy Encumbarodln FY1519 Elimination or Enand Sewer System Fund as the System was Transferred to the City of Mebane during FY2018-19 ORANGECOUNTY Tl NORTH-LINA Commissioner Greene asked if the 2017-18 project could be identified. Craig Benedict, Planning Director, said it was Collins Ridge in Hillsborough, and there was a master plan with mass grading. He said this money supported a position that was for a number of years, and has gone through various phases. Travis Myren resumed the presentation: Community Services • Planning and Inspections—page 350 • Insert Perf.Meas.For Current Planning Zanls�g CnmPllance Pnmlt P...I IN %of 2.Nng Wnglabts Respsmds m m x,wd�„nmswim,wrc rstthln germ Bseiness Days �.a•.a.mw r•.mm xe�.c.mm�3v a��•..cq. oI co INTr—H RO].I IE NORTH! NA Community Services • Planning and Inspections—page 350 Number of Building Permits Field Inspections per Day Issued �s•,I mum+.Pm�.®•.ua...m�•.wx.,o•aw,..e,ow,m.un�v e•o.���..m�,ORANGECOUNTY ]e NORTH Cn ROLINA Capital Investment Plan Planning and Development • Lake Orange Dam Remediation-$95,000(p.42) -FY2019-20 Projects • Sandblasting and Painting Intake Tower Beams and Gate Actuators • Replacing Concrete Expansion Joints and De-mucking Sluice Gate tl r �f Commissioner Price asked if there is an update on the hydrilla issue. Craig Benedict said staff is working with the State on this, and have a contract for additional chemicals. Commissioner Price asked if carp are still being used. Craig Benedict said yes. Commissioner Price asked if there is an update on cluster development in the rural areas. Craig Benedict said the County has changed its regulations over the past five years to say that the more open space that is provided, the smaller the lots can be. He said this sometimes causes problems with septic systems. He said new Unified Development Ordinance (UDO) regulations provide better clustering, making it a good choice as new developers come to the area. Commissioner Price said it would be good to be able to have smaller homes for seniors who do not want large homes. She asked if staff has researched this possibility. Craig Benedict said staff recently brought up the idea of having more duplexes, and there are some regulations regarding environmental health that prohibit this. He said there are some density issues in the rural areas, due to watershed regulations, but the County should be able to move in that direction. Community Services • Solid Waste—page 390 •Total Expendfture Budget-$11,884,383 -Increase o151,943.9520-1�2019-19209. -Revenue ln—n-&(s1009,AB5 -S. Weste Fund Balance Appropde9an-$1.340,N7 •Traneltlon to Full Enterprise Fund Status -Eliminate Bvdgebd Geoerel Fund 0o-dn W'wn ol$500,000 • Solid Waste FY2019-20 Budgeted Fund Balance-S4,219,059 ORANGE COUNTY $1 N(lR9'11 fA ANA Community Services • Solid Waste—page 390 • Solid Waste Program Fee Incroeae ol$10 hen$132ta$1 A2perperul-($910,B121ncroeaeto$8.67 Milliml TNM Year of B Yee•Planned Phaap4h to$1 Is .May Needta Aeriaap gni,recAmlycie6aectlon S--I Financial Ghangee in Recycling P.g— • Recuntng Capital and Repair Items -Admng.—H.WN Repair-$10,525increese -Vehicle S,ippliesentl Equipmanl Repair-$25.000 increase -Sweeper Alhch— -$9,00O -Mower—A,e Q yard 11. -Se1,OW • Household Hazardous Waste(HHW) -Crceoe 2.0 FTEto Minimize Incrosae In HHW Connect$BB.BB3 -AVeigeen Md*onal$17a,T41 in Ca tNl Expeneee -$77,898Bcttar NetP—.n _Incroeaen cormaalAmoent-$Be,oao ORANGECOUNTY 92 Ni—ii—LINA Commissioner McKee referred to the solid waste program fees, and asked if staff expects the $148 fee to hold. Bonnie Hammersley said staff will do what it can to make this number hold, but when the structural deficit was addressed, the County was bringing in $1 million for recycling revenue. She said, currently, the County is paying $1 million to have recycling removed. She said things have changed with the recycling markets, but staff will try to keep the fee no higher than $148. She said if a change is needed, staff will let the BOCC well in advance. Commissioner McKee said the fee is approaching a large percentage of the total property tax on some of the smaller home properties. Commissioner Dorosin said the County is paying $1 million to have the recycling taken elsewhere, and asked if there are any alternatives. Robert Williams, Solid Waste Director, said that if the County ends the recycling program, it would increase the disposal costs by roughly $1.4 million. He said the County just completed a recycling study, and the problem is to reduce residual trash (which is currently at 12% in recycling). He said staff has identified where the County can partner with businesses and target the removal of glass from the recycling materials. He said a pilot program to separate out glass, exists in some apartment communities, which has been well received. He said the glass will be hauled to the glass recycling facility in Wilson. Commissioner Dorosin asked if part of the costs are due to recycled products not being as valuable to the recycler or because of the residual garbage. Robert Williams said both. He said the residuals have complicated the problems, and companies have started charging additional fees to separate it. He said the County needs to clean up the residuals. Commissioner McKee said getting rid of the program is not an answer, but the County needs to get really innovative about how to approach it, or it will eat the County alive. Robert Williams said the Solid Waste Management Plan is addressing this to meet Orange County's needs. He said staff needs to look into alternative technologies. Commissioner Dorosin said the goal is to get to an actual enterprise fund, but asked if fees are inherently aggressive, is there some other reason why it has to be a self sustaining enterprise fund that is funded through the fees. He asked if increasing taxes is a more equitable way to distribute the cost than increasing the solid waste fee. Travis Myren said there is no legal requirement that it has to be recaptured through fees. He said the program fee is tantamount to a tax. He said an alternative would be for the Board to increase property taxes in order to make the fund work, as there is no requirement that this be an enterprise fund. Bonnie Hammersley said there are fee waivers of$500 available, and the solid waste program has a safety net in the general fund. She said if money is needed, to continue to support the efforts, it should be done on the back end, and not on the front end. She said this money helped to fund other efforts in the budget that are needed now, and the solid waste fund has a healthy fund balance, around 34% versus the 16% fund balance for the County as a whole. She said she plans to bring all fund balances to 16%, and so the County can rely on the solid waste fund balance for a little while, and hopefully the market will turn around. Travis Myren resumed the presentation: Community Services • Solid Waste—page 390 • Increase in Urban Recycling and Food Waste Collections Contracts- $162,118 Recycling Processing Fees-$822,000 increase -IncressesTalal Recycling Prxesing Ceslsb$862,000 -Praesawe Inability tc Sell Recyclable Mabdal • Durham Tipping Fee Increase-$15,326 • Fee Schedule-pAe5 -Reewawarrorolevozal of slom Debaanomrvoo-oeelarea slarna ORANGE COUNTY Community Services • Solid Waste—page 390 Solid wane Revenue Seances ORANGE COUNTY Capital Investment Plan Solid Waste • Solid Waste Projects(p.94-104) —Equipment Replacement-$1,370,536 • Large Pickup roe Envuonmenral Support-$48,1W • Large Pickup for Construction and Demolition Landfill-$37,842 • Front End Loader for Sarn ion-$359,832 Road Tractor for Recycling-$150,560 • Two(2)Curbside Recycling Trucks-$776.158 -Comprehensive Solid Waste Management Plan-$175,000 • Develop Lantl Use Master PEan for Solid Waste Facilities aM Services • Prevlde Twenty(20JYear Framework • CPPrdinated with Ta ORANGECOUNTY es NORTH CA RO],IRA Commissioner Price said she does not understand the bullets in the budget highlights section. Robert Williams, Solid Waste Director, said staff is reorganizing the department, and putting recycling in the appropriate area in the landfill. He said it is not additional revenue, and it is a wash between different divisions. Travis Myren resumed the presentation: Community Services • Non-Departmental—page 306 •Total expenditure 6udget-3470,882 • Mebane Joint Planning Protect-$15,000 -Cantainrd'n Na Rasem for Planning Iiioatiws Linr Iwm ORANGE COUNTY e.• Nnarn 11-11., Commissioner Price asked if the funds for the Mebane Joint Planning Project will be used for a specific purpose. Travis Myren said the line item has been used for a variety of things. Craig Benedict said examples include a consultant, use plans, and studies, etc. Chair Rich said she echoes Commissioner Dorosin's previous comments that the performance measures have been helpful, as well as outcomes. She asked if staff can put department heads' contact information in each sections. Commissioner Dorosin asked if the remaining slides will be discussed. Travis Myren said these slides are not related to this budget discussion, and the Board will have this discussion in September. He said these slides were just included if questions came up. Eno EDD Analysis and Recommendations 1) Decrease overall size of EDD by 400 acres Consistent with prior analysis and board input 2) Focus on 100 to 200 acres with 1-85 visibility and adjacent to US 70 interchange. 3) Over 100,000SF in 5 buildings has been approved in recent years which shows market demand for flex space in area. 4) Public Investment(CIP prior years)limited at this time to easternmost 100 acres which have been 70%designed. 5) NCDOT has agreed in concept the viability of the NC751`e)lension'into this area. _ ORANGE COUMY Possible Future Land Use Map Ch.,", t j A � ram.WM ORANGE COUNTY B9 NORTH<R INA 2. Adjournment A motion was made by Commissioner Marcoplos, seconded by Commissioner McKee to adjourn the meeting at 9:42 p.m. VOTE: UNANIMOUS Penny Rich Chair Sherri Ingersoll Deputy Clerk II