HomeMy WebLinkAboutAgenda 09-03-19 Item 8-a - Minutes 1
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: September 3, 2019
Action Agenda
Item No. 8-a
SUBJECT: Minutes
DEPARTMENT: Board of County
Commissioners
ATTACHMENT(S): INFORMATION CONTACT:
Draft Minutes (Under Separate Cover) Donna Baker, Clerk to the Board
919-245-2130
PURPOSE: To correct and/or approve the minutes as submitted by the Clerk to the Board as
listed below.
BACKGROUND: In accordance with 153A-42 of the General Statutes, the Governing Board
has the legal duty to approve all minutes that are entered into the official journal of the Board's
proceedings.
June 4, 2019 BOCC Regular Meeting
June 6, 2019 BOCC Budget Work Session
June 11, 2019 BOCC Budget Work Session
June 18, 2019 BOCC Regular Meeting
July 23, 2019 BOCC Special Meeting
FINANCIAL IMPACT: NONE
SOCIAL JUSTICE IMPACT: NONE
ENVIRONMENTAL IMPACT: NONE
RECOMMENDATION(S): The Manager recommends the Board approve minutes as
presented or as amended.
1
1 Attachment 1
2
3 DRAFT
4 MINUTES
5 BOARD OF COMMISSIONERS
6 REGULAR MEETING
7 June 4, 2019
8 7:00 p.m.
9
10 The Orange County Board of Commissioners met in regular session on Tuesday, June 4,
11 2019 at 7:00 p.m. at the Whitted Human Services Center in Hillsborough, N.C.
12
13 COUNTY COMMISSIONERS PRESENT: Chair Penny Rich and Commissioners Jamezetta
14 Bedford, Mark Dorosin, Sally Greene, Earl McKee, Mark Marcoplos, and Renee Price
15 COUNTY COMMISSIONERS ABSENT: None
16 COUNTY ATTORNEYS PRESENT: John Roberts
17 COUNTY STAFF PRESENT: County Manager Bonnie Hammersley, Deputy County Manager
18 Travis Myren, and Clerk to the Board Donna Baker (All other staff members will be identified
19 appropriately below.)
20
21 Chair Rich called the meeting to order at 7:01 p.m.
22
23 1. Additions or Changes to the Agenda
24
25 Chair Rich noted the following items at the Commissioners' places:
26 - PowerPoint for Item 4-c Voluntary Agricultural Districts
27 - PowerPoint (one PowerPoint) for Items 4-d, e, f
28 - PowerPoint for Item 5-c
29 - PowerPoint for Item 6-a
30
31 Chair Rich said she received a request to move 8-f forward to after item 4-b.
32
33 A motion was made by Commissioner McKee, seconded by Commissioner
34 Marcoplos to move item 8-f up to after item 4-b because the property is in attendance.
35
36 VOTE: UNANIMOUS
37
38 PUBLIC CHARGE
39 Chair Rich acknowledged the public charge.
40
41 Arts Moment
42 Tinka Jordy, Arts Commission member, introduced the artist:
43
44 Dee Stribling is a poet focusing on culture and landscape. Her poems are tributes to friends and
45 places embodying the strength, struggle, and beauty of rural and small town settings. The
46 author of several poetry chapbooks, recent publications include poetry in this spring's edition of
47 NC Coastwatch. In addition to poetry, she's currently working on a memoir about her childhood,
48 a documentary about a very special softball team, and a children's book. She enjoys mixing up
49 a Ph.D. in Geography, and 30+ years at SAS Software with a passion for helping others find
50 their poetry and writing path.
2
1
2 Dee Stribling thanked the Board of County Commissioners (BOCC) for its service to
3 the community, then read three short poems: "Little Girl Morning" about a very young
4 person; "Old Will" about an older person; and "Words" to remember both.
5
6 Chair Rich introduced Bonnie Hammersley, who introduced Todd McGee, to introduce
7 the graduating class of the County Government Academy.
8
9 Todd McGee, Community Relations Director, said this is the second graduating
10 class and they have toured facilities, heard presentations from the different county
11 departments, and participated in budget exercises. He then recognized the members of the
12 class.
13
14 2. Public Comments
15
16 a. Matters not on the Printed Agenda
17 Larry Shirley read the following statement:
18 • Resident of Carrboro
19 • Chairman, Interstate Renewable Energy Council
20 • Former Director, NC State Energy Office
21 • Former Founding Director, NC Clean Energy Technology Center
22
23 Madam Chair and Members of the Commission,
24 My name is Larry Shirley and I reside in Carrboro, my family's home for the last 14
25 years. I serve as the Chairman of the Interstate Renewable Energy Council, a national nonprofit
26 working to advance clean energy in states across the U.S., including North Carolina. I am the
27 former Founding Executive Director of the NC Clean Energy Technology Center, the former
28 Director of the NC State Energy Office, and the former Director of the Green Economy for NC. 1
29 have spent the entirety of my 40-year career working to ensure a sustainable energy future.
30 The proposal before you to increase the property tax by one-quarter of a percent to
31 provide additional funding for addressing climate change in our county is one of the most
32 significant long-term climate measures that I have seen before local government bodies in NC.
33 1 applaud Commissioner Marcoplos for proposing this measure and wholeheartedly endorse it.
34 It has the potential, although modest in taxpayer impact, of placing Orange County on the map
35 as the leader in North Carolina in placing a dedicated revenue source behind the
36 implementation of its plans to greatly reduce carbon emissions and increase the contribution of
37 renewable energy.
38 Many communities and counties across the U.S. have set goals for carbon reductions
39 and renewable energy contributions. However, in the South, I am not aware of any counties to
40 yet allocate a dedicated part of their tax base to putting real dollars behind those goals. Many
41 appear to be set for political expedience with little intention of getting serious in actually
42 addressing the many opportunities in energy efficiency and renewable energy that exist before
43 them. With enactment of this measure into the 2019-2020 budget, Orange County has the
44 unique opportunity to demonstrate the will—the political spine, to be more direct—that will be
45 needed to put your goals into action.
46 1 have reviewed the possible measures that have been compiled as examples of how
47 this funding could be used to produce real, tangible results in carbon reductions through energy
48 efficiency and renewable energy generation. I have managed many similar programs to those
49 outlined in my previous state positions and can attest to the fact that they are sound and highly
50 doable. Many of them will yield economic savings to the county budget and reductions in utility
51 costs that will more than return the taxpayer investment over time.
3
1 And, finally, please do not get hung up on the fact that this measure was not offered in
2 the very beginning of the budget cycle. The fact that you have it before you is a unique
3 opportunity and challenge to greatly advance the county's work in addressing climate change.
4 Please incorporate this measure into the County's budget when you deliberate and vote over
5 the coming two weeks. On behalf of your constituents, show them that you are truly serious
6 about addressing the greatest single challenge facing our society today.
7 Thank you for the opportunity to provide comments.
8
9 Kim Piracci agreed with the previous speaker, and said to please do this. She said
10 she liked Commissioner Marcoplos' suggestion to increase the property tax by '/4 cents to
11 fund climate change projects
12 Melissa McCullough said she is an environmental specialist, and she echoed the
13 comments of Larry Shirley, and said there is only a short time to target climate change.
14 She said the best predictor of greenhouse footprint is wealth, with the United States leading
15 the way. She said this is a small tax increase, and they are well past an ounce of
16 prevention. She said this modest tax will be a jumpstart, but the benefits will be significant.
17 Bill Ward said Orange County residents and businesses use about 3000 GW hours
18 of energy yearly, to operate and maintain their homes and buildings, and 72% of this
19 energy is from fossil fuels. He said Commissioner Marcoplos has realized that the County
20 needs to reduce the usage of fossil fuels. He said the County can decarbonize electricity
21 generation, increase energy efficiency of residents and businesses, and can promote
22 electrification of buildings and houses that use natural gas. He said he would like to see
23 Duke Energy commit to be carbon free by mid-century, as many other energy providers
24 around the country are doing so. He said utility-scale solar and wind energy are less
25 expensive and more efficient than installing solar panels on individual homes. He said he
26 supports Commissioner Marcoplos' proposal.
27 Sally Robertson said she is the Solar Projects Coordinator for NC Warn, and is a
28 homeowner in Carrboro. She praised the BOCC for being willing to take action on climate
29 change, and wished the federal government and energy providers would do the same.
30 She said clean energy creates jobs, reduces energy bills, and is better for our health.
31 Lauren Nyland said she lives in Carrboro, and thanked the BOCC for being
32 proactive. She said energy efficiency has decreased her energy bills at her own house.
33 She read the following letter from Kathy Kaufman, who could not attend this evening's
34 meeting:
35
36 Dear Commissioners,
37 1 write to strongly support Commissioner Marcoplos' proposal for a 1/4-cent tax increase
38 to fund county efforts to combat climate change. I will be out of town and unable to make these
39 comments in person, so am writing you all today.
40 Many of the proposals identified by the county sustainability director will save Orange
41 County money going forward, while at the same time help to reduce the County's carbon
42 footprint in line with its commitment under the Global Covenant of Mayors. This is smart policy
43 and simply requires a small upfront investment.
44 In addition, in order for the entire state of NC to take climate change seriously and
45 reduce statewide carbon emissions, we need to push Duke Energy away from its planned
46 massive investments in natural gas infrastructure and toward the energy of the 21st century
47 being pursued by utilities around the country.
48 Renewable energy has now crossed the threshold of being less expensive for
49 ratepayers; but fossil fuel infrastructure creates greater profits for Duke Energy, at the expense
50 of ratepayers, under its antiquated 20t" century business plan.
4
1 One important way to push Duke Energy to change its fossil fuel plans is to reduce our
2 countywide carbon footprint and render them unable to argue that energy use is likely to rise
3 and require new centralized fossil fuel baseload dinosaurs.
4 The proliferation of energy efficiency measures, solar, and storage in Orange County will
5 do just that.
6
7 Thank you for your time.
8 -Kathy Kaufman
9
10 Donell Kerns said many of her comments have already been made, and she
11 supports Commissioner Marcoplos' proposal and wishes the increase would be more
12 significant. She shared a quote from Greta Thernburg, a teen climate activist: "we need to
13 focus every inch of our being on climate change, because if we fail to do so then all our
14 achievements and progress have been for nothing, and all that will remain of our political
15 leaders' legacy will be the greatest failure in human history."
16 Tom Farkas thanked Commissioner Marcoplos for this initiative. He emphasized if
17 national leadership is in denial about climate change, then state and local governments
18 need to step up. He said these projects are investments in their community. He said this
19 proposal is a win-win, and the tax increase should be more.
20 Jean Hamilton said she is here to talk about the proposed amendment to reduce the
21 Chapel Hill Carrboro City Schools (CHCCS) district tax, and she wants to keep it as is. She
22 said this has been brought up before years ago. She said the BOCC does not provide
23 resources by limiting funding, and this is an issue of funding both school districts instead of
24 just reducing this tax.
25 Mark Smith said he lauds Commissioner Marcoplos' proposal, and he held up two
26 examples of electric car technology. He said this technology is largely out of reach for
27 many, because there are no more tax incentives or pilot projects in place. He said he
28 hopes some of this funding can go to spur on more creative solutions in the future.
29 Suzy Lawrence said she supports Commissioner Marcoplos' proposal. She said
30 she is part of Seniors and Law Enforcement Together (SALT), and has visited many rural
31 households and this tax would help them weatherize their homes. She said she just
32 returned from Haiti, where they took solar panels and light kits. She said this community is
33 eager for solar energy. She said Orange County needs solar energy on County buildings,
34 and that which is done in the United States has impact on the entire world.
35 Mary Parry said she has been an organizer in Orange County for many years, and
36 climate change has been one of her hardest challenges. She is supportive of
37 Commissioner Marcoplos' proposal of a tax increase. She said Orange County needs to
38 lead, and this can be a teaching moment.
39 Joal Broun, CHCCS Board Chair, said she is speaking on behalf of her Board, and it
40 has determined it is bad short-term policy to not fund the district at least at the continuation
41 level. She said the district is trying to meet the needs of all of its students, and investing in
42 education is an investment in their future. She said both school districts are the 2"d and 3rd
43 largest employers in the community, and people move to this community because of the
44 schools. She said CHCCS has worked hard to put sustainability programs in place to
45 reduce its carbon footprint. She said CHCCS would prefer to receive full funding, but if the
46 BOCC cannot maintain the current level of funds, the CHCCS ask that the County find ways
47 to support students and families with resources for mental health needs, summer
48 programming, and safety. She said without the continuation budget, some positions will
49 have to be frozen, as the district plans to emphasize maintaining teachers in the classroom.
50 Edward Mann said he is here on behalf of his aunt and mother, who both own
51 property near for the Mountains to Sea trail (MST). He said he would like to speak about
5
1 the possible purchase of 13 acres from Eric Knight at the corner of Highway 54 and
2 Mebane Oaks Road for the potential for a MST hub. He said in August 2016, OWASA
3 approved conditions for the land use for routing of the trail on its property. He said there
4 were a few provisions in the agreement that will prohibit the trail from going across property
5 that adjoins the property being pursued for purchase. He said the first provision from
6 OWASA is that the trail shall be 50 feet from full pull reservoir, which is based on the
7 Jordan Lake Watershed rules. He said there are areas of this property where OWASA only
8 owns 25 feet. He said the second provision is that the trail be 50 feet from neighboring
9 property owners. He said if this cannot be achieved, the County is to work with the property
10 owner to create an agreement. He said no one has contacted his mother or aunt to discuss
11 their neighboring properties, but his aunt and his mother have told him that they will not
12 agree to any terms or conditions. He asked if the BOCC would reconsider, and not
13 proceed with the purchase of this property, as it will not be able to serve the purpose for
14 which it was purchased.
15 Paul Werner said he is opposed to Commissioner Marcoplos' proposal. He said he
16 has lived in Hillsborough for 30 years, and he has seen his property taxes only go up. He
17 said the Board should look at ways to reduce tax increases, and this is not an efficient use
18 of their taxes.
19 John Lestina said he wanted to talk about pollution issues. He said his neighbors do
20 not see this as being important, but it has been deemed critical by governments and
21 researchers for many years. He said he is supportive of Commissioner Marcoplos'
22 proposal.
23 Anna Richards said she wanted to talk about the budget process and transparency.
24 She said she is concerned that all budget amendments made by the Board of County
25 Commissioners should be available to the public up to two weeks in advance of the budget
26 adoption.
27
28 b. Matters on the Printed Agenda
29 (These matters will be considered when the Board addresses that item on the agenda
30 below.)
31
32 3. Announcements, Petitions and Comments by Board Members
33 Commissioner Dorosin petitioned that staff put amendments online as the Manager
34 gets them.
35 Bonnie Hammersley said this information will be online tomorrow, and does not
36 need to be listed as a petition.
37 Commissioner Dorosin said there is information in the news about the toxicity of
38 Round Up pesticide, and he petitioned that if Orange County uses it, it should be banned.
39 He said he would also like to get a copy of Carrboro's policy.
40 Commissioner Dorosin petitioned the Board to have a conversation in the fall about
41 the process of possibly banning single-family zoning. He said a lot of jurisdictions around
42 the country are banning or have banned single-family zoning. He said single-family zoning
43 was devised to prevent African Americans from living in residential neighborhoods. He said
44 he would like to talk about this in order to ban it, as this can have an impact on housing
45 diversity, affordability, gentrification, etc.
46 Commissioner Dorosin said his amendment about the CHCCS district tax is being
47 misrepresented, and it does not mean there will be a loss of school funding. He said the
48 County funds the schools via a per pupil amount, which is the same across the County. He
49 said CHCCS has a special district tax, which brings in $20 million, which leads to each
50 student in CHCCS receiving an additional $2000 per pupil. He said his proposal is to
51 reduce the inequity, and the CHCCS should come down 1 cent, and the countywide tax
6
1 would go up 1 cent. He said the County money is distributed by pupil allocation, with a
2 60/40 split between CHCCS and Orange County Schools (OCS). He said this would not
3 lead to a loss of funding, but rather an increase.
4 Commissioner Marcoplos had no comments.
5 Commissioner Price said she attended the Durham-Chapel Hill-Carrboro
6 Metropolitan Planning Organization (DCHC MPO) and the Capital Area MPO (CAMPO)
7 joint quarterly meeting, and there is a regional effort to move forward together.
8 Commissioner Price said the Efland community met with planning staff, and that is
9 moving forward.
10 Commissioner Price asked the County to reserve seats for particular ethnic/ racial
11 groups on various boards and commissions. She said having these voices heard on
12 certain boards is important.
13 Commissioner Price echoed what Commissioner Dorosin said about single-family
14 housing.
15 Commissioner Price said the North Carolina Association of County Commissioners;
16 Board of Directors (NCACC BOD) had a meeting this past weekend, and a committee was
17 put together to look at the LMEMCOs.
18 She said this recommendation will be sent to Secretary Cohen, and if Orange County wants
19 to change, a letter can be written to Secretary Cohen.
20 Commissioner Bedford said last week she did two one-hour webinars on tailored
21 plans and phase 1, which Orange County begins on November 1, 2019. She said those
22 receiving Medicaid services for mental health and/or substance use disorder should receive
23 letters about their providers at the end of June or early July.
24 Commissioner Bedford requested for Chair Rich to resend the Board letter to Cohen
25 with a highlight.
26 Commissioner Greene said she had no comments.
27 Commissioner McKee said he thought these budget amendments were available to
28 the public until this past weekend, and he endorsed Commissioner Dorosin's petition. He
29 said he realized this document is just the intent of the Board, but the lack of information
30 intimates a lack of transparency, and anyone that has any comments on Commissioner
31 Marcoplos' (or any other proposed amendment) will be unable to speak until the night of the
32 budget adoption. He said it is rare to make adjustments to the budget on the final night.
33 Commissioner McKee said there is an amendment for a 13% increase to the Board
34 of County Commissioners salaries, which would amount to a 40% cumulative increase in
35 salaries since 2015-2016, with a 30% reduction in formal meetings.
36 Chair Rich said Carrboro is celebrating Pride Month this month.
37 Chair Rich met with the various Mayors and Managers about the Greene Tract, and
38 there will be a joint community meeting in September. She said Mayor Hemminger said
39 she would put this item to a vote on the Chapel Hill Town Council at the end of September.
40 Commissioner Dorosin asked if the specifics of that, on which Chapel Hill will be
41 voting, are known.
42 Chair Rich said it would be on that which Carrboro and the County have already
43 voted: reconfiguring the Greene tract.
44 Chair Rich said if there is something on the agenda that affects the towns, she has
45 asked the clerk to send that item to the towns' clerks. She said she would like this practice
46 to exist both ways.
47 Commissioner Price referred to the energy tax proposal, and asked if Bonnie
48 Hammersley would find out more about weatherization program.
49 Bonnie Hammersley said yes.
7
1 Commissioner McKee requested that the Board of County Commissioners recuse
2 him for item 4-c since one farm belongs to his family, and will sit out the entire process for
3 that item.
4
5 A motion was made by Commissioner Price, seconded by Commissioner Marcoplos
6 to accept this recusal.
7
8 John Roberts said this recusal should only be for the McKee Farm Voluntary
9 Agricultural District (VAD).
10
11 VOTE: UNANIMOUS
12
13 4. Proclamations/ Resolutions/ Special Presentations
14
15 a. Proclamation Recognizing Albert Lindy Pendergrass
16 The Board considered voting to approve a proclamation recognizing the life and services of
17 Albert "Lindy" Pendergrass for the people of Orange County and authorize the Chair to sign.
18
19 BACKGROUND: Lindy Pendergrass was a law enforcement leader and throughout his life
20 worked tirelessly to keep the Orange County community safe. Lindy Pendergrass served 26
21 years in the Chapel Hill Police Department and 32 years as the elected Sheriff of Orange
22 County. At the time of his retirement in 2014, Sheriff Pendergrass was the oldest and longest
23 serving Sheriff in the State of North Carolina.
24
25 Chair Rich read the Proclamation:
26
27 ORANGE COUNTY BOARD OF COMMISSIONERS
28 PROCLAMATION RECOGNIZING
29 ALBERT LINDY PENDERGRASS
30
31 WHEREAS, Albert "Lindy" Pendergrass was a law enforcement leader in Orange County and
32 throughout his life worked tirelessly to protect and serve the people of Orange County; and
33
34 WHEREAS, Lindy Pendergrass was born and grew up in Orange County as the son of a police
35 officer; and
36
37 WHEREAS, Mr. Pendergrass served in the United States Marine Corps for 4 years; and
38
39 WHEREAS, Lindy Pendergrass joined the Chapel Hill Police Department in 1956 and served for
40 26 years, working his way up the chain of command to the rank of Major; and
41
42 WHEREAS, Lindy Pendergrass was elected Sheriff of Orange County in 1982 and served in
43 that capacity for 32 years until his retirement in 2014; and
44
45 WHEREAS, at the time of his retirement, Sheriff Pendergrass was 81 years old, making him the
46 oldest and longest serving Sheriff in the State of North Carolina; and
47
48 WHEREAS, Lindy Pendergrass was recognized by the Governor of North Carolina with
49 induction into The Order of the Long Leaf Pine in 2013; and
50
8
1 WHEREAS, Lindy Pendergrass served the people of Orange County in a law enforcement
2 capacity for 58 years; and
3
4 WHEREAS, our entire community mourns the passing of Lindy Pendergrass on May 19, 2019
5 and expresses our sincere sympathy to his wife, Sue Copeland Pendergrass, and family and
6 friends;
7
8 NOW, THEREFORE, we, the Orange County Board of Commissioners, on behalf of the
9 residents of Orange County, express our deep appreciation, gratitude and respect for Lindy
10 Pendergrass, who over his lifetime provided over a half a century in law enforcement, protecting
11 the residents and visitors of Orange County.
12
13 This the 4th day of June 2019.
14
15 A motion was made by Commissioner McKee, seconded by Commissioner Price for
16 the Board to approve and authorize the Chair to sign the proclamation.
17
18 VOTE: UNANIMOUS
19
20 b. Proclamation Recognizing Lee Pavao
21 The Board considered voting to approve a proclamation recognizing the life and
22 services of Lee Pavao for the people of Orange County and authorize the Chair to sign.
23
24 BACKGROUND: From dedication to improving the lives of children and older adults, to
25 leadership in advancing smart, sustainable economic development, and to being a champion for
26 parks and recreational assets, Lee Pavao was a strong advocate for Orange County and North
27 Carolina.
28
29 Lee Pavao served Orange County through multiple volunteer and leadership programs including
30 the Orange County Task Force for Senior Needs in Southern Orange, the Chapel Hill Senior
31 Center, the Robert and Pearl Seymour Center, the Chapel Hill Parks and Recreation
32 Commission, the Public Library Board and Foundation, the Ronald McDonald House, the
33 Orange County United Way, and the Orange County Visitors Bureau. Mr. Pavao also served on
34 the Chapel Hill Town Council for two terms and as Chapel Hill Mayor Pro Tern from 2000-2001.
35 Mr. Pavao was a long time Orange County volunteer and civic leader.
36
37 The Board of Commissioners joins with County residents in mourning the passing of Mr.
38 Pavao at his home on May 13, 2019 surrounded by family.
39
40 Janice Tyler, Department on Aging Director, read the Proclamation:
41
42 ORANGE COUNTY BOARD OF COMMISSIONERS
43 PROCLAMATION RECOGNIZING
44 LEE PAVAO
45
46 WHEREAS, through his tireless work in various sectors of the community, Lee Pavao served
47 Orange County on multiple community and leadership programs; and
48
49 WHEREAS, a graduate of the University of Massachusetts Dartmouth, Lee joined J. Walter
50 Thompson Company in New York and was assigned to the Miami office before being called to
51 serve with the US Army at Fort Benning from 1956-1958; and
9
1
2 WHEREAS, Lee and his wife Joan retired to Chapel Hill, NC in 1988, and while Joan passed
3 away in 1990, Lee used his years of award winning advertising and business skills to dedicate
4 countless hours to the Orange County Department on Aging, including the Orange County Task
5 Force for Senior Needs in Southern Orange, the Chapel Hill Senior Center and the Robert and
6 Pearl Seymour Center; and
7
8 WHEREAS, Mr. Pavao also served the community through his work with the Chapel Hill Parks
9 and Recreation Commission, the Public Library Board and Foundation, the Ronald McDonald
10 House, the Orange County United Way, and the Orange County Visitors Bureau; and
11
12 WHEREAS, Lee was elected to the Chapel Hill Town Council for two terms, serving as Chapel
13 Hill Mayor Pro Tern from 2000-2001; and
14
15 WHEREAS, Lee was an active Board Member of the Orange County Visitors Bureau for many
16 years, growing Orange County jobs and the economy through tourism; and
17
18 WHEREAS, Lee had great passion for his work with older adults to bring a modern one-stop-
19 shop senior center to Chapel Hill, which culminated in 2007 with the opening of the Robert and
20 Pearl Seymour Center; and
21
22 WHEREAS, in 2012, Mr. Pavao received the Order of the Long Leaf Pine award for his 30 years
23 of volunteer service in Orange County; and
24
25 WHEREAS, Lee Pavao, a long time Orange County volunteer and civic leader, died at his home
26 on May 13, 2019 surrounded by family; and
27
28 WHEREAS, Lee's sense of humor, generosity, and compassion for others will be greatly
29 missed;
30
31 NOW, THEREFORE, we, the Orange County Board of Commissioners, on behalf of the
32 residents of Orange County, express our deep appreciation, gratitude and respect for the
33 services rendered by Lee Pavao to the County and beyond over the course of his lifetime.
34
35 This the 4th day of June 2019.
36
37 A motion was made by Commissioner Price seconded, by Commissioner Bedford
38 for the Board to approve and authorize the Chair to sign the proclamation.
39
40 VOTE: UNANIMOUS
41
42 His daughter thanked the Board of County Commissioners for recognizing her father
43 being a force a nature, and he had such a kindness and no malice in this man. She
44 thanked them for giving him the conduit for doing his work. He did not judge and on behalf
45 of her family, they have such gratitude to the Board for giving him this second life after his
46 wife died.
47
48 8-f Tax Refund Request—John C. Guibert III (MOVED UP)
49 The Board will consider a resolution denying a refund request submitted by John C.
50 Guibert III.
10
1 John Guibert said he and his wife are here for a property tax refund. He said he
2 received a call from staff today that they would be recommending a denial of this request.
3 He said this was a surprise because they had thought it was going to be approved. He
4 asked if it fair or legal to tax people for property they do not own. He said the property they
5 do not own belongs to Lake Orange, Inc. He said Lake Orange, Inc. has been charged with
6 that tax since the 1976, and he and his wife have been charged since they moved there in
7 2002, which is double taxation. He said he and his wife discovered this issue last year, and
8 County staff has been aware of this situation for a long time. He said staff told him to
9 conduct and file a new survey, which he did. He said staff accepted the survey, and he is
10 requesting a refund of taxes for the past 5 years, which is the longest amount possible, per
11 the statute of limitations.
12 Dwane Brinson, Tax Administrator, said the deed on this property conveys the area
13 between 615 and 620, and the issue all along has been that staff cannot determine where
14 the 615 and 620 line is. He said Lake Orange is taxed on 43-50 acres between the 615
15 and 620 lines, but staff has never known where these lines are. He said to correct the
16 issue, property owners are being asked to get a new survey to prove the boundaries of the
17 land. He said the Guiberts have had a survey completed, and once the public record is
18 corrected, the files can be updated. He said the Guibert's property was updated in
19 February 2019, and property tax is as of January 1, 2019. He said the issue is corrected,
20 but staff cannot support going back 5 years retroactively to pay these refunds.
21 John Roberts said the land records do not demonstrate clear ownership, and create
22 a lapage issue (overlapping and conflicting ownership claims). He said this could be
23 clarified through a quiet title action, possibly through some extensive title work between the
24 landowners around Lake Orange and Lake Orange, Inc. He said he has been unable to
25 justify retroactive repayment of taxes pursuant to statute.
26 Judith Guibert said it is important to remember that Lake Orange has been paying
27 taxes on this property also, which is double taxation.
28 Commissioner Marcoplos asked if there have been similar issues with other
29 property owners in the same area.
30 Dwane Brinson said yes, several families have provided updated surveys, and staff
31 has updated the records moving forward; but none going back retroactively.
32 John Roberts said the Guiberts did provide a survey, and it showed a new property
33 line for them, but only shows an access easement on the other side, as opposed to a
34 different landowner.
35 John Guibert said a detailed survey was filed in February 2019, which was accepted
36 by County staff. He said staff had an opportunity to resolve this back in the 1980s, but did
37 not. He said what he has submitted is accurate and he is seeking a refund from 2014.
38 John Roberts said it does show a new line, but it shows an easement instead of
39 ownership.
40 Commissioner Dorosin asked if, going forward, these folks will not get taxed on this
41 property.
42 Dwane Brinson said that is correct.
43 Commissioner Dorosin asked if the Guiberts use the land, maintain it, etc.
44 John Guibert said egress and ingress, and pays a recreational fee to Lake Orange,
45 Inc. to get to the lake, and Lake Orange, Inc. retained ownership of the strip of land
46 between his property and the lake. He said he knew he did not own the land, but he did not
47 know he was being taxed on it.
48 Commissioner Dorosin asked Dwane Brinson if both parties have paid taxes on this
49 land.
50 Dwane Brinson said staff has been unable to determine this, and has never known
51 the location of the 615/620 line around the Lake. He said Lake Orange, Inc. has been taxed
11
1 on a set number of acreage, per the deed, and owns between 615 and 620, but there is
2 nothing on record contradicting the 1973 survey of the original subdivision.
3 Commissioner Price asked if the statute of limitations could be explained.
4 Dwane Brinson said one can request a refund up to 5 years, if there was a clerical
5 error or an illegal tax.
6 Commissioner Price asked if the statute is applicable in this case.
7 Dwane Brinson said the County has been taxing the property based on what is on
8 public record, which has now been corrected, and the County can correct its records
9 moving forward.
10 Commissioner Price asked if there is a process to tax the land.
11 Dwane Brinson said the Guiberts' tax value has been reduced, due to new survey,
12 and staff has adjusted the value accordingly.
13
14 A motion was made by Commissioner Greene, seconded by Commissioner
15 Marcoplos to delay the discussion on the refund request submitted by John C. Guibert III
16 until the Board can receive additional information from the Tax staff.
17
18 Commissioner Dorosin said he is unsure what information can be provided, and
19 staff needs to develop a plan to deal with this issue holistically once and for all, and the
20 motion should have some instruction within it.
21 Chair Rich said if the Board reverses this recommendation, there is likely to be other
22 residents in the area who will make the same request.
23 Commissioner Dorosin said he would be in favor of awarding the refund, and he
24 realized there may be others out there like the Guiberts, but if there is a double taxation, the
25 County has received unjust enrichment.
26 Commissioner Greene said she would withdraw the motion, and would welcome
27 other property owners, in the same situation, to come forward as well.
28 Commissioner Dorosin said there still needs to be a plan to resolve this.
29 Chair Rich said is it not clear to her that the land it was doubly taxed.
30 Commissioner Greene said she made the motion because there is much that is not
31 clear.
32 Commissioner McKee said the motion is valid, and he wants to know about other
33 landowners so the County can resolve the issue all at once, as opposed to piecemeal.
34 Commissioner Greene said her motion is to postpone the vote, in order to learn
35 more information about the issue.
36 Commissioner Marcoplos agreed to this friendly amendment.
37 John Roberts said if there is a double taxation issue, the Guilberts would be entitled
38 to the five years back payment.
39 John Roberts said awarding funds, without full details, puts the Board at risk of
40 personal liability to any taxpayer in the County who wants to challenge this. He said he
41 does not see this as a high risk, but it is a risk nonetheless. He would recommend pausing
42 the issue, determining if double taxation has occurred, and award the refund if so.
43 Commissioner Greene said this does not change the motion, and she agrees.
44 Commissioner McKee clarified that the motion is to not award anything at this time,
45 but come back to this after staff reviews the process.
46 Chair Rich said yes.
47 Commissioner McKee said he agrees.
48
49 VOTE: UNANIMOUS
50
51 c. Voluntary and Enhanced Agricultural District Designation: Multiple Farms
12
1 The Board considered applications from six (6) landowners/farms to certify qualifying
2 farmland within the Caldwell, Cedar Grove, High Rock/Efland, and Cane Creek/Buckhorn
3 Voluntary Agricultural Districts; and vote to enroll the lands in the Orange County Farmland
4 Preservation Voluntary and Enhanced Voluntary Agricultural District programs.
5 Gail Hughes, Soil Conservationist, and Commissioner McKee will recuse themselves
6 when talking about the McKee Farm.
7
8 BACKGROUND: Orange County's Voluntary Farmland Preservation Program started in 1992.
9 There are 109 farms in both the Voluntary Agricultural District (VAD) and the Enhanced
10 Voluntary Agricultural District (EVAD) program totaling 14,303* acres as of December 2018.
11
12 The County's Voluntary Farmland Protection Ordinance (VFPO) outlines a procedure for the
13 Agricultural Preservation Board to review and approve applications for qualifying farmland, and
14 to make recommendations to the Board of Commissioners concerning the establishment and
15 modification of agricultural districts. Section VII of the VFPO contains the requirements for
16 inclusion in a voluntary agricultural district. To be certified as qualifying farmland, a farm must:
17 a) Be located in the unincorporated area of Orange County;
18 b) Be engaged in Agriculture as that word is defined in NC GS 106-581.1
19 c) Be certified by the Natural Resources Conservation Service (NRCS) of the United
20 States Department of Agriculture as being a farm on which at least two-thirds of the
21 land is composed of soils that are best suited for providing food, seed, fiber, forage,
22 timber, forestry products, horticultural crops and oil seed crops;
23 d) Be managed in accordance with the Natural Resources Conservation Service and
24 NC Soil and Water Conservation Service defined erosion-control practices that are
25 addressed to said highly-erodible land; and have a current conservation farm plan
26 and/or forestry management plan associated with the current usages and owner;
27 e) Be the subject of a non-binding conservation agreement, as defined in N.C.G.S.
28 §121-35, between the County and the owner that prohibits non-farm use or
29 development of such land for a period of at least ten years, except for the creation of
30 not more than three lots that meet applicable County zoning and subdivision
31 regulations.
32
33 The Orange County Agricultural Preservation Board reviewed the findings of the staff
34 assessments for the attached applications for the Orange County Voluntary Agricultural District
35 program at the March and May 2019 meetings. All farm applications were reviewed and verified
36 to have met or exceeded the minimum criteria for certification into the program.
37
38 The Agricultural Preservation Board voted unanimously to recommend approval of the
39 certification for six (6) farms and their inclusion in the Voluntary and/or the Enhanced Voluntary
40 Agricultural District program. The certification documentation is on file in the DEAPR/Soil and
41 Water Conservation District office. The farms are described briefly below:
42
43 Brief Farm Descriptions:
44 1) Owners, Lynn and Teresa Holloway, and Alene Holloway, have submitted an application
45 to enroll three (3) parcels of land totaling 122.05 acres as qualifying farmland for the
46 Voluntary Agricultural District program (VAD) in the Cedar Grove Agricultural District.
47 The farm operation includes tobacco, small grains, and managed woodland. The farm
48 has been evaluated against each of the VAD certification requirement standards and
49 meets or exceeds all of the measures above.
50 2) Owners, Howard and Karen McAdams (McAdams Farm), have submitted an application
51 to enroll one (1) of parcel of land totaling 22.68 acres as qualifying farmland for the
13
1 Voluntary Agricultural District (VAD) program in the High Rock/Efland Agricultural
2 District. The farm operation includes livestock, pasture, and managed woodland. This
3 acreage will be an addition to the existing farmland in the VAD program. The farm has
4 been evaluated against each of the VAD certification requirement standards and meets
5 or exceeds all of the measures above.
6 3) Owners, Claude Hughes and Linda Sakiewicz, have submitted an application to enroll
7 one (1) parcel of land totaling of 2.56 acres as qualifying farmland for the Voluntary
8 Agricultural District (VAD) program located in the Cane Creek/Buckhorn Agricultural
9 District. The farm includes livestock and pasture, and will be an additional acreage to
10 their existing farmland in the VAD program. The farm has been evaluated against each
11 of the VAD certification requirement standards and meets or exceeds all of the
12 measures above.
13 4) Owners, Susan Snipes Nichols and Karen Snipes Sexton, have submitted an application
14 to enroll two (2) parcels of land totaling 268.33 acres as qualifying farmland for the
15 Voluntary Agricultural District (VAD) program in the Cane Creek/Buckhorn Agricultural
16 District. The farm operation includes corn, soybeans, small grains, hay crops, and
17 managed woodland. The farm has been evaluated against each of the VAD certification
18 requirement standards and meets or exceeds all of the measures above.
19 5) Owners, Virginia McKee and Heirs, have submitted an application to enroll one (1)
20 parcel of land totaling of 162.28 acres as qualifying farmland for the Voluntary
21 Agricultural District (VAD) program located in the Caldwell Agricultural District. The farm
22 includes livestock, pasture, hay crops, soybeans, small grains, and managed woodland.
23 The farm has been evaluated against each of the VAD certification requirement
24 standards and meets or exceeds all of the measures above.
25 6) Owner, Mark Miller, has submitted an application to enroll five (5) parcels of land totaling
26 177.74 acres as qualifying farmland for the Voluntary Agricultural District (VAD) program
27 in the Caldwell Agricultural District. The farm operation includes livestock, pasture, hay
28 crops, and managed woodland. The farm property has been evaluated against each of
29 the VAD certification requirement standards and meets or exceeds all of the measures
30 above.
31
32 Gail Hughes made the following PowerPoint presentation:
33
34 Orange County Voluntary
35 Farmland Preservation Program
36 Voluntary and Enhanced Voluntary
37 Agricultural District Program
38 Orange County Board of Commissions Meeting
39 June 4, 2019
40
41 Orange County VAD/EVAD Program
42 Benefits of Agricultural Districts
43 ➢ Voluntary Agricultural District (VAD) is a 10 year commitment for farm to be in active
44 farm production, but the landowner can withdraw from the VAD at any time, for any
45 reason, with a 30 day notification to the Agri. Preservation Board.
46 ➢ Enhanced Voluntary Agricultural District (EVAD) is an irrevocable 10 year
47 commitment to be in active farm production, therefore the "enhanced" qualifies farm for
48 up to 90% cost share rates and a priority for state and federal grants funds.
49
50 Benefits include: (listing a few)
14
1 ➢ Makes public more aware of the local agricultural and its vital role in the economics of
2 the county;
3 ➢ Recorded notice of agricultural district property is recorded at County Land Records
4 office;
5 ➢ Land search on all properties within a '/2 mile radius has notification of the agricultural
6 status; therefore, the agricultural landowner has increased protection from nuisance
7 lawsuits.
8 ➢ Agricultural Preservation Board can request public hearings for proposed condemnation
9 of VAD land and utility assessments may be suspended or waived on EVAD land if not
10 connected to the utility.
11 ➢ Farm may receive up to 25% of gross sales from the sale of non-farm products and still
12 maintain its zoning exemption as a bona fide farm. (EVAD only)
13 ➢ VAD District signs are placed on farms, for public to know location of VAD/EVAD farms
14
15 Lynn and Teresa Holloway; Alene Holloway
16 VAD — 122.05 acres— Cedar Grove Agricultural District— 3 parcels of land
17 Tobacco, grain crops, and managed woodland
18
19 Howard and Karen McAdams; McAdams Farm
20 VAD —22.68 acres - High Rock/Efland Agricultural District— 1 parcel of land
21 Hay crops, and managed woodland.
22 Additional Acres to the existing farmland in the VAD program
23 Included in the Century Farm program (100 years in the same family ownership)
24
25 Claude Hughes and Linda Sakiewicz; Bracken Brae Farm
26 VAD —2.56 acres— Cane Creek/Buckhorn Agricultural District - 1 parcel of land
27 Livestock and pasture land
28 Additional acres to their existing VAD farmland in the program (105.9 acs)
29
30 Susan Snipes Nichols and Karen Snipes Sexton
31 VAD —268.33 acres— Cane Creek/Buckhorn Agricultural District— 2 parcels of land
32 Corn, soybeans, small grains, hay crops, and managed woodland
33 Most commonly known as Anilorac Farm Dairy on Dairyland Rd.
34 Included in the Century Farm Program (100+ years in same family ownership)
35
36 Mark Miller
37 VAD — 177.74 acres— Caldwell Agricultural District -5 parcels of land
38 Beef, pasture, hay crops, and managed woodland
39
40 A motion was made by Commissioner Dorosin, seconded by Commissioner Price to
41 approve and authorize the Chair to certify the six (5)farm properties (which will total 756
42 acres with the McKee farm; designate them as a Voluntary Agricultural District farm within
43 the Caldwell, Cedar Grove, High Rock/Efland, and Cane Creek/Buckhorn Voluntary
44 Agricultural Districts; and enroll the lands in the Orange County Farmland Preservation
45 Program; Voluntary and Enhanced Voluntary Agricultural District (VAD and EVAD)
46 programs (on the first 5 farms).
47
48 VOTE: UNANIMOUS
49
50 Virginia McKee and Heirs (David Stancil, Department of Environment, Agriculture, Parks
51 and Recreation Director (DEAPR), presented this item)
15
1 VAD - 162.28 acres— Caldwell Agricultural District— 1 parcel of land
2 Beef cattle, pasture, hay crops, corn, soybeans, small grains, and managed woodland
3 Made application for the Century Farm Program (100+ years in same family ownership)
4
5 Orange County Voluntary and Enhanced Voluntary Agricultural Program
6 • The Agricultural Preservation Board has approved all of the farms as presented.
7 • Requesting approval from Commissioners to accept six (6) farms into the VAD program.
8 • 756 acres* in the Voluntary Agricultural District program
9 * = rounded acres
10
11 A motion was made by Commissioner Greene, seconded by Commissioner Price for the
12 Board to approve this VAD for the McKee Farm.
13
14 VOTE: 6-0 (with Commissioner McKee's recusal)
15
16 THE NEXT THREE ITEMS WERE ALL DONE AS ONE WITH ONE MOTION AT THE END — D,
17 E, F
18
19 d. Resolution of Approval — Conservation Easement on Cedar Grove Windt/ Hill Farm
20 and Approval of Budget Amendment#10-A
21 The Board considered voting on a resolution to approve the purchase of and acceptance
22 by Orange County of an agricultural conservation easement for Cedar Grove Windy Hill Farm,
23 and approve Budget Amendment#10-A and authorize the Chair to sign.
24
25 BACKGROUND: The acquisition of conservation easements to protect highly important natural
26 and cultural resource lands in Orange County is a longstanding goal of the Board of
27 Commissioners, and is a priority of the Lands Legacy program. Since 2001, the County has
28 partnered with landowners and other entities to protect 2,647 acres of significant natural areas
29 and prime farmland with permanent conservation easements, leveraging over$3 million in
30 outside funding and grants toward these easements.
31
32 Over the past several years, DEAPR has worked with Geoffrey (deceased) and Jane Gledhill
33 and the Eno River Association on a project to conserve the approximately 39-acre Cedar Grove
34 Windy Hill Farm located on Carr Store Road in Cedar Grove Township. The farm property is
35 located in the Upper Eno Protected Watershed, a priority watershed for acquiring agricultural
36 easements in a dual effort to protect prime farmland and drinking water quality. The farm has
37 over 500 feet of riparian buffer of a tributary of the East Fork Eno River and Lake Orange, which
38 supplies drinking water to the Town of Hillsborough.
39
40 Ms. Gledhill intends to grant a permanent conservation easement that will restrict future
41 development to protect prime farmland and streams, as well as scenic views of the farmland
42 from Carr Store Road. All non-agricultural development rights will be extinguished through the
43 conservation easement. Future farm activities will be in accordance with a Conservation Plan
44 prepared for this farm by the Orange Soil & Water Conservation District.
45
46 The planned agricultural conservation easement would be held jointly by Orange County and
47 the Eno River Association. The easement would complement the technical assistance from the
48 Orange Soil and Water Conservation District and protect a farm located just 1/3 mile from Cedar
49 Grove Rural Crossroads Historic District (listed on the National Register of Historic Places).
50
16
1 David Stancil made the following PowerPoint presentation for all three items (4-d, e, f)
2
3 Windy Hill Farm (Gledhill)
4 Spring Crest Farm (Woods)
5 Holden-Roberts Farm (Anderson)
6 June 4, 2019
7
8 Windy Hill Farm Conservation Easement
9
10 Carr Store Road
11
12 Photos of land
13
14 Funding Partners:
15 $ 65,700 (44%) Orange County (Lands Legacy)
16 $ 15,000 (10%) Eno River Association
17 $ 39,655 (26%) NC ADFP Trust Fund Grant
18 $ 29,400 (20%) Landowner donation (Gledhill family)
19 $149,755 (100%) Total Easement
20
21 Commissioner Bedford read the resolution: (after the motion after Item 4-f)
22
23 ORANGE COUNTY BOARD OF COMMISSIONERS RESOLUTION
24 Approval of Conservation Easement
25 between
26 Orange County and the Eno River Association
27 and
28 Jane Gledhill
29
30 WHEREAS, Orange County has adopted goals that promote the preservation of natural areas,
31 wildlife habitat, prime farmland, and open space in the County; and
32
33 WHEREAS, Orange County established the Lands Legacy Program for the purpose of
34 protecting the most significant natural and cultural resources through partnerships with
35 landowners and other conservation entities; and
36
37 WHEREAS, one component of the Lands Legacy Program is the acquisition of conservation
38 easements on prime farmland within water supply watersheds; and
39
40 WHEREAS, the Cedar Grove Windy Hill Farm property includes approximately 39 acres in the
41 Upper Eno protected watershed, consisting of a majority of prime agricultural soils, and includes
42 500 linear feet of stream buffer to a tributary that drains to Lake Orange — a drinking water
43 supply reservoir for the Town of Hillsborough; and
44
45 WHEREAS, Jane Gledhill, the owner of the Cedar Grove Windy Hill Farm property, wishes to
46 grant a permanent conservation easement to Orange County and the Eno River Association,
47 which will protect the prime farmland and riparian corridors that exist on the property; and
48
17
1 WHEREAS, a conservation easement on this approximately 39 acres would ensure the
2 preservation of this farmland and stream buffers for future generations and help compensate the
3 owner for this long-term commitment;
4
5 NOW, THEREFORE, BE IT RESOLVED that the Orange County Board of Commissioners does
6 hereby 1) accept on behalf of Orange County the conservation easement for land owned by
7 Jane Gledhill; 2) approve the execution of this conservation easement agreement with Jane
8 Gledhill, in accordance with the terms of the proposed easement agreement, subject to final
9 review by staff and the County Attorney; 3) authorize the Chair and the Clerk to sign the
10 easement agreement on behalf of the Board, with a closing to occur on or about September 30,
11 2019; and 4) authorize County staff to sign any and all closing documents upon consultation
12 with the County Attorney.
13
14 BE IT FURTHER RESOLVED that the Board thanks Jane Gledhill for the civic-minded granting
15 of this conservation easement through the Lands Legacy Program.
16
17 This the 4th day of June, 2019
18
19 Jane Gledhill accepted this resolution, and thanked the BOCC.
20
21 VOTE: UNANIMOUS
22
23 e. Resolution of Approval — Conservation Easement on Spring Crest Farm and
24 Approval of Budget Amendment#10-13
25 The Board considered voting on a resolution to approve the purchase of and acceptance
26 by Orange County of an agricultural conservation easement for Spring Crest Farm, and approve
27 Budget Amendment#10-B and authorize the Chair to sign.
28
29 BACKGROUND: The acquisition of conservation easements to protect highly important natural
30 and cultural resource lands in Orange County is a longstanding goal of the Board of
31 Commissioners, and is a priority of the Lands Legacy program. Since 2001, the County has
32 partnered with landowners and other entities to protect 2,647 acres of significant natural areas
33 and prime farmland with permanent conservation easements, leveraging over$3 million in
34 outside funding and grants toward these easements.
35
36 Over the past year, DEAPR has worked with Kimberly Woods on a project to conserve
37 approximately 70 acres of Spring Crest Farm located on Pearson Road in Cedar Grove
38 Township.
39
40 The farm property is located in the Little River Protected Watershed, a priority watershed for
41 acquiring agricultural easements in a dual effort to protect prime farmland and drinking water
42 quality. The farm has over 2,000 feet of stream frontage on a tributary of the South Fork Little
43 River, which supplies drinking water for the City of Durham.
44
45 Mrs. Woods intend to grant a permanent conservation easement that will restrict future
46 development to protect prime farmland and streams, as well as scenic views of the farmland
47 from Pearson Road. All non-agricultural development rights will be extinguished through the
48 conservation easement. Future farm activities will be in accordance with a Conservation Plan
49 prepared for this farm by the Orange Soil & Water Conservation District.
50
18
1 The planned agricultural conservation easement would be held by Orange County. The
2 easement would enhance the protection of this Century Farm. The easement would expand
3 and complement assistance from the Orange Soil and Water Conservation District that will
4 restore vegetative stream buffers, fence cattle from the stream, and provide an alternative
5 source of water with separate funding from the NC Conservation Reserve Enhancement
6 Program (CREP). CREP will require a permanent riparian buffer easement held by the State of
7 North Carolina which totals approximately 1.5 acres for the 70-acre property.
8
9 David Stancil made the following PowerPoint presentation:
10
11 Spring Crest Farm
12
13 Photos of land
14
15 Funding Partners:
16 $ 131,000 (51%) Orange County (Lands Legacy)
17 $ 64,000 (25%) NC ADFP Trust Fund Grant
18 $ 61,000 (24%) Landowner donation (Woods family)
19 $ 256,000 (100%) Total Easement
20
21
22 Commissioner Greene asked if the CREP could be explained.
23 David Stancil said this is a program that is offered through the USDA Natural Resource
24 Conservation Service, as well as the State. He said this program is available to farmers and
25 rural landowners to help fund things like exclusion fencing to keep livestock out streams, etc.
26 He said it is a separate program that is able to work in conjunction with the County's easement
27 program.
28
29 ORANGE COUNTY BOARD OF COMMISSIONERS
30 RESOLUTION
31 Approval of Conservation Easement
32 between
33 Orange County
34 and
35 Kimberly Woods
36
37 WHEREAS, Orange County has adopted goals that promote the preservation of natural areas,
38 wildlife habitat, prime farmland, and open space in the county; and
39
40 WHEREAS, Orange County established the Lands Legacy Program for the purpose of
41 protecting the most significant natural and cultural resources through partnerships with
42 landowners and other conservation entities; and
43
44 WHEREAS, one component of the Lands Legacy Program is the acquisition of conservation
45 easements on prime farmland within water supply watersheds; and
46
47 WHEREAS, the Spring Crest Farm property includes approximately 70 acres in the Little River
48 protected watershed, consisting of a majority of prime agricultural soils, and includes 2,000
49 linear feet of tributaries that drain to the Little River Reservoir— a drinking water supply reservoir
50 for the City of Durham; and
19
1
2 WHEREAS, Kimberly Woods, the owner of the Spring Crest Farm property, wishes to grant a
3 permanent conservation easement to Orange County, which will protect the prime farmland and
4 riparian corridors that exist on the property; and
5
6 WHEREAS, a conservation easement on this approximately 70 acres would ensure the
7 preservation of this farmland and stream buffers for future generations and help compensate the
8 owner for this long-term commitment;
9
10 NOW, THEREFORE, BE IT RESOLVED that the Orange County Board of Commissioners does
11 hereby 1) accept on behalf of Orange County the conservation easement for land owned by
12 Kimberly Woods; 2) approve the execution of this conservation easement agreement with
13 Kimberly Woods, in accordance with the terms of the proposed easement agreement, subject to
14 final review by staff and the County Attorney; 3) authorize the Chair and the Clerk to sign the
15 easement agreement on behalf of the Board, with a closing to occur on or about September 30,
16 2019; and 4) authorize County staff to sign any and all closing documents upon consultation
17 with the County Attorney.
18
19 BE IT FURTHER RESOLVED that the Board thanks Kimberly Woods for her civic-minded
20 granting of this conservation easement through the Lands Legacy Program.
21
22 This the 4th day of June, 2019.
23
24 f. Resolution of Approval — Conservation Easement on Holden-Roberts Farm and
25 Approval of Budget Amendment#10-C
26
27 The Board considered voting on a resolution to approve the purchase of and acceptance by
28 Orange County of an agricultural conservation easement for Holden-Roberts Farm, and approve
29 Budget Amendment#10-C and authorize the Chair to sign.
30
31 BACKGROUND: The acquisition of conservation easements to protect highly important natural
32 and cultural resource lands in Orange County is a longstanding goal of the Board of
33 Commissioners, and is a priority of the Lands Legacy program. Since 2001, the County has
34 partnered with landowners and other entities to protect 2,647 acres of significant natural areas
35 and prime farmland with permanent conservation easements, leveraging over$3 million in
36 outside funding and grants toward these easements.
37
38 Over the past several years, DEAPR has worked with Nels and Nancy Anderson on a project to
39 conserve approximately 57 acres of Holden-Roberts Farm located on St. Mary's Road in Eno
40 Township.
41
42 The farm property is located in the Lower Eno Protected Watershed, a priority watershed for
43 acquiring agricultural easements in a dual effort to protect prime farmland and drinking water
44 quality. The farm has over 2,500 feet of stream frontage on tributaries to Buckwater Creek, a
45 major tributary of the Eno River, which supply drinking water for the City of Raleigh. The
46 Andersons intend to grant a permanent conservation easement that will restrict future
47 development to protect prime farmland and streams, as well as scenic views of the farmland
48 from St. Mary's Road. All non-agricultural development rights will be extinguished through the
49 conservation easement. Future farm activities will be in accordance with a Conservation Plan
50 prepared for this farm by the Orange Soil & Water Conservation District.
51
20
1 The planned agricultural conservation easement would be held jointly by Orange County and
2 the Eno River Association. The easement would enhance the protection of this historic farm,
3 which is listed on the National Register of Historic Places. It would also complement the
4 technical assistance from the Orange Soil and Water Conservation District and will also protect
5 stream buffers.
6
7 David Stancil made the following PowerPoint presentation:
8
9 Holden-Roberts Farm Easement
10
11 Funding Partners:
12 $ 85,000 (27%) Orange County (Lands Legacy)
13 $ 84,460 (27%) NC ADFP Trust Fund Grant
14 $ 71,698 (23%) City of Raleigh (Upper Neuse initiative)
15 $ 69,750 (23%) Landowner donation (Anderson family)
16 $ 310,908 (100%) Total Easement
17
18
19 ORANGE COUNTY BOARD OF COMMISSIONERS
20 RESOLUTION
21 Approval of Conservation Easement
22 between
23 Orange County and the Eno River Association
24 and
25 Nels and Nancy Anderson
26
27 WHEREAS, Orange County has adopted goals that promote the preservation of natural areas,
28 wildlife habitat, prime farmland, and open space in the county; and
29
30 WHEREAS, Orange County established the Lands Legacy Program for the purpose of
31 protecting the most significant natural and cultural resources through partnerships with
32 landowners and other conservation entities; and
33
34 WHEREAS, one component of the Lands Legacy Program is the acquisition of conservation
35 easements on prime farmland within water supply watersheds; and
36
37 WHEREAS, the Holden-Roberts Farm property includes approximately 57 acres in the Lower
38 Eno protected watershed, consisting of a majority of prime agricultural soils, and includes 2,500
39 linear feet of tributaries that drain to Falls Lake — a drinking water supply reservoir for
40 the City of Raleigh; and
41
42 WHEREAS, Nels and Nancy Anderson, the owners of the Holden-Roberts Farm property, wish
43 to grant a permanent conservation easement to Orange County and the Eno River Association,
44 which will protect the prime farmland and riparian corridors that exist on the property; and
45
46 WHEREAS, a conservation easement on this approximately 57 acres would ensure the
47 preservation of this farmland and stream buffers for future generations and help compensate the
48 owner for this long-term commitment;
49
21
1 NOW, THEREFORE, BE IT RESOLVED that the Orange County Board of Commissioners does
2 hereby 1) accept on behalf of Orange County the conservation easement for land owned by
3 Nels and Nancy Anderson; 2) approve the execution of this conservation easement agreement
4 with Nels and Nancy Anderson, in accordance with the terms of the proposed easement
5 agreement, subject to final review by staff and the County Attorney; 3) authorize the Chair and
6 the Clerk to sign the easement agreement on behalf of the Board, with a closing to occur on or
7 about September 30, 2019; and 4) authorize County staff to sign any and all closing documents
8 upon consultation with the County Attorney.
9
10 BE IT FURTHER RESOLVED that the Board thanks Nels and Nancy Anderson for their civic-
II minded granting of this conservation easement through the Lands Legacy Program.
12
13 This the 4th day of June, 2019.
14
15 Commissioner Marcoplos asked if staff is sending a thank you letter to Raleigh for its
16 assistance in funding this easement.
17 David Stancil said staff has done so in the past, and can do so again after the closing,
18 etc.
19 Commissioner Greene said she will mention gratitude at the next UNRBA, as she is the
20 BOCC representative. She said there is ongoing discussion about being able to claim that
21 preservation of land does help with the health of the lake, as it is better to not put pollutants in
22 the lake in the first place, as opposed to taking them out after the fact.
23
24 A motion was made by Commissioner Bedford, seconded by Commissioner Marcoplos
25 for the Board to adopt and authorize the Chair to sign the all three resolutions (for win)
26 approving the acceptance by Orange County of the conservation easements, and authorize the
27 Chair and the Clerk to sign the conservation easement agreements, subject to final review by
28 staff and County Attorney, with a closing and recordation of the documents expected to occur
29 on or about September 30, 2019, and approve Budget Amendment#10-A, #10-B and #10-C.
30
31 VOTE: UNANIMOUS
32
33 g. Resolution Endorsing HR 1384— Improved Medicare for All
34 The Board considered voting to approve a Resolution Endorsing HR 1384 -
35 Improved Medicare for All and authorize the Chair to sign.
36
37 BACKGROUND: Based on a petition submitted at the Board's May 21, 2019 meeting, the
38 attached resolution is proposed for Board consideration.
39
40 PUBLIC COMMENT:
41 Nina Schlosky said she is here on behalf of the local community organization Healthcare for All
42 Y'all, whose goal is to provide information on how to solve current healthcare problems. She
43 said as a country, the United States pays twice as much for healthcare, and many people do not
44 even have healthcare. She said over 100 congressmen endorse this bill, and they are trying to
45 gather local support for this bill. She said single payer is the best resolution to this problem.
46
47 Commissioner Price read the resolution:
48
49 ORANGE COUNTY BOARD OF COMMISSIONERS
50 RESOLUTION ENDORSING HR 1384 - IMPROVED MEDICARE FOR ALL
51
22
1 WHEREAS, studies show that universal healthcare will not be achievable without serious
2 downward pressure on out-of-control healthcare costs in the US; and
3
4 WHEREAS, the US has the highest costs in the world, spending on average double per capita
5 what most other countries spend per capita, even as 12.5% of adults had no health insurance at
6 all in the first half of 2018, which is worse than 2013 and is expected to rise as premiums
7 increase without checks; and
8
9 WHEREAS, according to the CDC, only 8.5 million people got plans from healthcare.gov for
10 2019; and
11
12 WHEREAS, out-of-pocket costs for individuals with insurance is forcing them to delay care at
13 extraordinary rates, noting that more than half of 18-44 year olds did not get care in the 12
14 months preceding February 2018; and
15
16 WHEREAS, 45% of adults age 19-64 are now underinsured, many of whom are on employer-
17 based private insurance plans; and
18
19 WHEREAS, the cost of health insurance continues to rise while workers' wages and benefits
20 continue to stagnate and fall; and
21
22 WHEREAS, nearly 60% of for-profit insurance revenue of Cigna, Anthem, Humana, Aetna, and
23 United Healthcare is now coming from Medicare and Medicaid; and
24
25 WHEREAS, public dollars are used to subsidize private insurance companies, with ACA
26 subsidies and more and more Medicaid and Medicare being taken over by private for-profit
27 companies, who then deny care; and
28
29 WHEREAS, these high costs and meager coverages do not contribute to higher health
30 outcomes with the US ranking lowest in the world when compared to similar countries and
31 people are dying at increasing rates; and
32
33 WHEREAS, the establishment of a Medicare for All single payer system in the United States will
34 free millions of workers who are currently dependent on their employers for health insurance,
35 with workers not only having greater security in access to care for themselves and their families,
36 but also greater flexibility to change jobs and professions or start their own business to suit their
37 unique skill sets (19% of people age 50-64 say they are staying in current jobs rather than
38 change or retire because of health insurance needs, even as many young people out of college
39 are unable to occupy these jobs); and
40
41 WHEREAS, over 1,000 national, regional and local unions, state labor federations and central
42 labor councils have endorsed Medicare for All and organizations like the National Nurses
43 United, the Labor Campaign for Single-Payer and Physicians for a National Health Program
44 have made single-payer a priority in their work such that the campaign represents a major
45 opportunity to build relationships with and forge solidarity with the leading edge of the labor
46 movement; and
47
48 WHEREAS, abolishing the health insurance industry will require an unprecedented level of
49 mobilization and organization;
50
23
1 Commissioner Price read the following:
2
3 NOW THEREFORE be it resolved that the Board of Commissioners of Orange County, North
4 Carolina does hereby endorse HR 1384, which adheres to the requirements below:
5 a. A single program - not a patchwork of multi-payer state and federal systems.
6 b. Comprehensive coverage - all medically necessary services requiring a
7 medical professional will be covered.
8 c. Free at the point of service - no more shifting costs onto the sick: no premiums,
9 no copays, no deductibles, and no coinsurance.
10 d. Universal coverage - coverage for all U.S. residents.
11 e. Jobs - replacement and severance for those affected by the transition.
12
13 This the 4th day of June 2019.
14
15 A motion was made by Commissioner Price, seconded by Commissioner Bedford for the
16 Board to approve and authorize the Chair to sign the resolution.
17
18 Commissioner McKee said he has some concerns, and clarified that this is seeking to
19 abolish the entire current, private, health insurance industry in the United States.
20 Chair Rich said, as the industry exists in its current form.
21 Commissioner McKee said it does not say "current form" in the resolution.
22 Nina Arshaysky said the single-payer system suggests that the entire healthcare
23 industry (hospitals, doctors, etc.) stays intact, and what changes is how the money is paid to
24 private providers. She said it will be paid similarly to how it is currently paid by Medicare;
25 essentially extending Medicare insurance to everybody in the country, as opposed to going
26 through private health insurance, which cares more about profits than patients.
27 Commissioner Greene suggested a wording change to "revamping health care delivery
28 will require an unprecedented level of mobilization, etc."
29 Commissioner McKee said he questions the whole concept, because the Veteran's
30 health care program is similar to this, and it is riddled with inefficiencies, delays, and lack of
31 service. He said this is good rhetoric, but it is short on details. He said this will do away with
32 the insurance companies, which will effect stockholders, and, in turn, affect the portfolios of
33 millions of United States residents and their retirement plans. He asked if there is a plan in
34 place to address this.
35 Nina Arshaysky said all medical insurance companies have insurance business in other
36 areas. She said the local group invited Mendel Porter, a former Cigna executive, to speak, and
37 he said the industry will not be destroyed because it has other business interests. He said
38 some of those who work in the private industry will have job opportunities to work in the
39 extended system, but some jobs will be redundant. She said doctors are burning out due to the
40 administrative strains, and many hours are spent dealing with billing issues, and this change
41 would allow the entire system to work more efficiently.
42 Commissioner McKee asked if another business line in Blue Cross/Blue Shield could be
43 identified, and the specifics of other employment opportunities could be explained.
44 Commissioner Dorosin said this resolution is to expand universal health care for all
45 Americans, and the details that Commissioner McKee is concerned about would not exist in a
46 resolution. He said he will support the resolution as he wants to show support for universal
47 healthcare.
48 Commissioner Greene agreed with Commissioner Dorosin that this is an overall
49 endorsement of universal healthcare, but the phrase that sticks out to her is: 19% of people
50 age 50-64 say they are staying in current jobs rather than change or retire because of health
24
1 insurance needs even as many young people out of college are unable to occupy these jobs."
2 She said the United States is the only country that links health care entitlement to jobs.
3
4 Chair Rich called the question.
5
6 VOTE: Ayes, 6; Nays, 1 (Commissioner McKee)
7
8 Commissioner Dorosin asked if item 6-a could be moved up since people are here
9 for that item.
10 The Board agreed by consensus.
11 Commissioner McKee said he will not ask to be recused from item 6-a, but
12 disclosed that he is an engineer for Summit Engineering. He referred back to the previous
13 opinion of the County Attorney stating that he did not need to be recused. He said Summit
14 Engineering has no association with this project, and neither does he.
15
16 THE BOARD MOVED UP ITEM 6A- TO BEFORE THE PUBLIC HEARINGS (ITEM 5)
17
18 6. Regular Agenda
19
20 a. Major Subdivision Preliminary Plat Application — Fairway Hills
21 The Board received the Planning Board recommendation, review, and considered a
22 decision on a Major Subdivision Preliminary Plat application proposing a 20 lot single-family
23 residential subdivision in accordance with the provisions of Section 2.15 Major Subdivisions and
24 Article 7: Subdivisions of the Unified Development Ordinance (UDO).
25
26 BACKGROUND: Fairway Hills was originally submitted as Class A Special Use Permit
27 (SUP) Major Subdivision application (originally called Occoneechee Hills) proposing the
28 creation of 27 single family lots. The proposal was ultimately renamed, revised, and the
29 number of proposed lots was reduced to 20. This revision removed the SUP requirement
30 for the Major Subdivision and reclassified the review process in accordance with Section
31 2.15 of the UDO.
32
33 The basic facts concerning the current application are as follows:
34 Owners: Beth Porter and Thomas Bradford
35 11810 Wakehurst Drive
36 North Chesterfield, VA 23236
37 Applicant(s)/Developers: Old NC 86 Partners, LLC
38 C/o Jim Parker
39 504 Meadowland Drive
40 Hillsborough, NC 27278
41 Consultants: Summit Design and Engineering Services
42 C/o Tim Smith, PE
43 504 Meadowland Drive
44 Hillsborough, NC 27278
45 Location: 2715 US 70 East, Hillsborough, NC 27278. See
46 Attachment 2 for a general location of the parcel.
47
48 Parcel Information: a. PINs: 9884-32-3275; and 9884-31-9874.
49 b. Size of Parcel: 41.97 acres in area total.
50 c. Zoning of Parcels: Rural Residential (R-1) and Lower Eno
51 Protected Watershed Protection Overlay District.
25
1 d. Township: Eno.
2 e. School District: Orange County Schools.
3 f. Future Land Use Map Designation: Rural Residential.
4 g. Growth Management System Designation: Rural Designated.
5 h. Existing Conditions/Physical Features: The property has one
6 2,286 square foot single-family dwelling built in
7 approximately1956 and four accessory structures. The site has
8 varying topography, two stream features, moderate cleared
9 areas near structures, and woodlands.
10 i. Roads: Existing vehicular access to the parcel is via a private
11 drive along US Highway 70 East.
12 j. Water and Sewer Service: The property is not located within a
13 primary utility service area. It is designated on the Water and
14 Sewer Management Planning and Boundary Agreement
15 (WASMPBA) as Hillsborough Long-term Interest Area. The
16 existing and proposed homes will utilize individual private wells
17 and septic systems.
18
19 Surrounding Zoning/Land Uses:
20 a. NORTH: Single-family residences and undeveloped property on
21 lots ranging from 5 to 99 acres in area. All zoned R-1.
22 b. SOUTH: Occoneechee Golf Course and Club; Single-family
23 residences on lots ranging from 1.1 to 131 acres in area. All zoned
24 R-1.
25 c. EAST: Single-family residences and undeveloped property on
26 lots ranging from 0.8 to 5.2 acres in area. All zoned R-1.
27 d. SOUTHWEST: Occoneechee Golf Course and Club (south of
28 US Highway 70 East) and undeveloped property. All zoned R-1.
29
30 Development Process, Schedule, and Action: The typical cadence for the review of a
31 Major Subdivision is as follows:
32
33 4. FIRST ACTION — Submission of a Concept Plan application containing a proposed
34 layout for the project based on the "Flexible Development" option as outlined in Section
35 7.12 of the LIDO.
36 STAFF COMMENT. As previously indicated the original application for the project, as
37 a 27 lot major subdivision, was submitted on January 7, 2019 as part of a Class A
38 Special Use Permit application. After the holding of a neighborhood information
39 meeting (NIM) a revised Concept Plan was submitted on or about March 25, 2019
40 reducing the number of proposed lots to 20 (a 26% reduction in the number of
41 proposed lots).
42 5. SECOND ACTION — Planning staff schedules a Neighborhood Information Meeting
43 (NIM) to invite property owners within 1,000 feet of the subject property to review the
44 proposal.
45 STAFF COMMENT: Staff held the required meeting on February 13, 2019 to review
46 the originally proposed 27 lot layout consistent with the requirements of Section 2.7
47 of the UDO. As a result of comments from the public at this meeting, as well as
48 concerns over finding sufficient soils to support 27 individual septic systems, the
49 applicant reduced the number of proposed lots. The submittal of a revised Concept
50 Plan (i.e. 20 proposed lots) did not require the scheduling/holding of a new NIM
51 under the provisions of the UDO.
26
1 6. THIRD ACTION —The Planning Board reviews and takes action on the Concept Plan
2 application approving either the `conventional' or `flexible development' layout.
3 STAFF COMMENT: The Concept Plan application package was approved at the
4 April 3, 2019 Planning Board meeting with a `flexible development' layout. Agenda
5 materials, including approved minutes, for this meeting can be viewed at:
6 http://www.orangecountync.gov/AgendaCenter/Planning-Board-26. An excerpt of the
7 approved minutes from this meeting are contained in Attachment 6.
8 7. FOURTH ACTION —The Planning Board reviews and makes a recommendation on the
9 Preliminary Plat application.
10 STAFF COMMENT:At its May 1, 2019, regular meeting the Board voted 7-3 to
11 recommend approval of the Flexible Development option for Fairway Hills. Agenda
12 materials for his meting can be viewed at:
13 http://www.orangecountync.gov/AgendaCenter/Planning-Board-26. An excerpt of the
14 draft minutes from this meeting are contained in Attachment 6.
15 8. FIFTH ACTION —The BOCC reviews and takes action on the Preliminary Plat
16 application.
17 STAFF COMMENT: The review and decision to approve or deny the Preliminary Plat
18 is scheduled for the June 4, 2019 BOCC regular meeting. If approved, and once all
19 construction activities have been completed or appropriate financial assurances
20 have been approved, staff will sign off on a Final Plat, which will be recorded in the
21 Orange County Registrar of Deeds Office.
22
23 Proposal: The petitioner has submitted a Major Subdivision Preliminary Plat application
24 proposing to develop 20 single-family residential lots at a density of approximately 1 dwelling
25 unit per 2.1 acres of gross land area and approximately 15.54 acres of common open space to
26 be held/controlled by a homeowners association. Proposed lots range in size from 42,785
27 square feet (smallest) to 125,765 square feet (largest).
28
Subdivision Type Number Average Lot Area in Open Space
of Lots Size Open Space Percenta e
Major Subdivision 20 56,594 sq. ft. 15.54 acres provided 37%
with Flexible (1.3 acres) (33%required)
Development Plan (13.51 acres in HOA
40,000 sq.ft. Common Areas plus
(rnin. lot size) 3-03 acres held by HOA
in easements)
29 13.85 acres r uired
30
31 In accordance with the provisions of Section 7.12.5 (B) (6), cluster flexible development
32 subdivisions are permitted to reduce required minimum setbacks (i.e. front, side, and
33 rear) by 25%. As denoted within the application, and on the preliminary plat, the applicant
34 is proposing to observe:
35 9. Front yard setback of 30 ft. (40 ft. typically required) from the front property line/edge of
36 right-of- way.
37
38 STAFF COMMENT: Per the UDO the 30 ft. front yard setback applies to corner lots
39 (i.e. a parcel fronting on 2 streets) as well.
40
41 10. Side yard setback of 15 ft. (20 ft. typically required); and
42 11. Rear yard setback of 15 ft. (20 ft. typically required).
43 Staff has determined the Preliminary Plat application is consistent with the Concept
44 Plan approved by the Planning Board at its April 3, 2019 regular meeting.
27
1
2 STAFF COMMENT. The proposal is in accordance with the anticipated densities,
3 impervious requirements and minimum lots sizes for parcels located within:
4 a. The Rural Residential land use category as defined within the adopted
5 b. Comprehensive Plan,
6 c. Rural Designated areas of the County as denoted on the Growth Management
7 d. Systems Map, and
8 e. Lower Eno Protected Watershed Protection Overlay District.
9
10 Roads: The proposal involves the creation of two new public roads, constructed to NC
11 Department of Transportation (NC DOT) standards, serving the proposed lots. Specifically,
12 the project calls for:
13 12. The reservation of 5-feet of additional right-of-way along the frontage of US Highway 70
14 East to accommodate future roadway expansion;
15 13. Construction of a single access road called "Birdie Lane" affording vehicular
16 ingress/egress from US Highway 70 East located within 50-foot right-of-way, 20-foot
17 improved travel ways and required ditch sections. Development of the roadway will
18 include construction of right (westbound) and left (eastbound) turn lanes within the
19 existing 100-foot right-of-way for US Highway 70 East at the development's entrance;
20 and
21 14. Construction of a roadway called "Bogey Court" within 50-foot right-of-way, 20-foot
22 improved travel ways, ditch sections, and two terminating in two culs-de-sac with 40-foot
23 radii.
24
25 STAFF COMMENT: The applicant has coordinated with the NC DOT District
26 Engineer regarding the location and design of these road improvements. Staff has
27 determined the proposed roadway construction and layout is consistent with the
28 requirements of the UDO.
29
30 Staff has determined there was no reasonable opportunity for creation of a `stub out'
31 street to ensure future roadway connectivity to adjacent parcels due to concerns
32 over potential impacts to adjacent streams/water features, topography, and potential
33 impacts to existing development and road networks.
34
35 County and NC DOT staff have determined proposed access onto US Highway 70
36 East is sufficient for ingress/egress and the provision of County services including
37 emergency vehicle access.
38
39 Utilities —Water and Sewer: The applicant is proposing to serve the project with individual
40 wells and septic systems developed on each lot. The Preliminary Plat Sheet C-3 denotes
41 suitable soil locations for septic sites and individual wells for the 20 proposed single-family lots.
42
43 STAFF COMMENT: Orange County Environmental Health has indicated that it does
44 not foresee problems with the proposed layout with respect to finding suitable soils to
45 support development of septic tanks and individual well sites.
46
47 Individual well and septic permits will be required for each lot as it is developed.
48
49 Note: Neither the UDO nor Environmental Health has subdivision standards for the
50 maximum number of wells in an area. This is due in part to Orange County's
51 fractured geology and subsurface hydric composition.
28
1
2 Stormwater Drainage: Drainage will be engineered according to applicable County regulations,
3 as embodied within the UDO, governing the development of Stormwater Control Measures
4 (SCMs) at the time of permit application/commencement of land disturbing activities.
5
6 Stormwater review is required within the Lower Eno Protected Watershed Protection Overlay
7 district when land disturbance activities exceed 21,780 square feet (one half acre). Sheet C-4 of
8 the submittal indicates approximately 8.02 acres of initial land disturbance is proposed for the
9 project. Staff has already determined this project will disturb sufficient land area to require
10 stormwater review and permitting. Review and permitting of SCMs shall be administered by the
11 County's Engineering and Erosion Control division.
12
13 As indicated on the submitted Preliminary Plat, drainage will be handled through a system of
14 ditches located within proposed road rights-of-way and Common Open Space. The type of SCM
15 required shall be determined at the stormwater permitting stage of the project after the
16 Preliminary Plat has been approved.
17
18 STAFF COMMENT: The applicant has submitted a preliminary stormwater analysis
19 for staff review and comment.
20
21 Open Space: Open space for the project is broken down on Sheet C-3 of the submittal as
22 follows:
23 15. Primary Open Space (i.e. wetlands, streams, floodplains, slopes greater than 25%,
24 natural areas/wildlife corridors, etc.)— 6.43 acres (280,082 square feet);
25 16. Secondary Open Space (i.e. Open space access, woodlands, slopes between 15% and
26 25%, scenic views, etc.) — 7.08 acres (308,354 square feet); and
27 17. Type "E" Buffer and access areas to Common Open Space (i.e. 75-foot wide buffer
28 along US Highway 70 East and 20-foot Access Easements along perimeter)— 2.03
29 acres (88,444 square feet).
30
31 The total area reserved as Common Open Space is approximately 15.54 acres (37% of the
32 site).
33 These areas are composed of lawn, fields and forested areas with existing, mature, vegetation
34 and trees with an approximate height of between 50 to 80 feet. All 20 lots are adjacent and/or
35 have access to Primary and/or Secondary Common Open Space areas.
36
37 STAFF COMMENT: Staff has determined the proposed open space meets the
38 requirements of the UDO.
39
40 Land Use Buffer: The Preliminary Plat indicates there will be a 75-foot Type "E" land use buffer
41 along US Highway 70 East. The buffers are comprised of existing, dense, vegetation composed
42 of existing, mature, shrubs and trees with an approximate height of between 20 to 80 feet.
43 Sheets C-3 and C-9 indicate that the buffer will be augmented when preserved vegetation is not
44 sufficient to meet the minimum Type "E" landscape requirements (i.e. a minimum of 7-8 canopy
45 trees, 4-13 understory trees and 58-77 shrubs per 100 linear feet of buffer). Additional emphasis
46 will be given to utilizing the appropriate evergreen trees and shrubs to maximize the opacity of
47 the buffer.
48
49 STAFF COMMENT: Section 6.8.6 (D) of the UDO requires that this project maintain
50 a 75-foot land use buffer separating the project from adjacent Arterial Roadways (US
51 Highway 70 East). Staff has determined the proposed Common Open Space and
29
1 land use buffers meet the requirements of the UDO. The minimum landscape
2 requirements for this Type "E" buffer will also be verified by Staff prior to the
3 recordation of the Final Plat.
4
5 Note: a portion of the buffer allows for individual well and septic areas. If utilized,
6 however, the pro-rated amount of plantings would be required elsewhere within the
7 75-foot Type "E" land use buffer.
8
9 Park/Recreation Space: Per Section 7.11.6 Payments in Lieu of Dedication of the UDO,
10 subdivision developments are required to provide recreation amenities for local residents or
11 make a payment in lieu to the County for future public park development. In this instance the
12 applicant has indicated there will be trail systems in the open space for residents but there will
13 not be dedicated public recreation areas (i.e. playground, etc.).
14
15 The property in question is located within the R-10 Cheeks park district requiring a payment of
16 $455 per lot. The applicant has agreed to pay the County $8,645 for the payment in lieu fee.
17 The County will be able to utilize this money for public parkland development within the vicinity
18 of the project to benefit all residents.
19
20 STAFF COMMENT. The aforementioned fee gives the applicant credit for the
21 existing residence thereby reducing the total required fee by $455.
22
23 In accordance with Section 7.11.6 (B) of the UDO, staff has determined there is no
24 recreation and/or open space sites designated within the adopted Comprehensive
25 Plan for the property and that development of the subdivision will not impede
26 identified park/recreation projects.
27
28 The proposed payment in lieu amount is consistent with the requirements of the
29 UDO.
30
31 Attachment 3 contains additional staff comments for this project.
32
33 Courtesy Review: While this project is not within a required Courtesy Review area with the
34 Town of Hillsborough, staff has submitted copies of the Preliminary Plan to Town Staff. To date,
35 staff has not received any comments from the Town other than the site is in their long-term
36 interest area, as delineated within WASMPBA, and that no municipal water or sewer services
37 are nearby or planned in the future.
38
39 Analysis: As required under Section 2.15.3 (C) of the UDO, the Planning Director is required to:
40 `Determine if the plat and application conform with applicable regulations'and `Submit a
41 recommendation'on the Preliminary Plat to the Planning Board for consideration. In analyzing
42 this request, the Planning Director offers the following:
43
44 1. The application has been deemed complete in accordance with the requirements of
45 Section 2.2 and 2.15.3 of the UDO.
46 2. Copies of the materials have been reviewed commented on by parties indicated in
47 Section 2.15.3 (C) (3) of the UDO.
48 3. Staff has determined that the property is of sufficient size and design to support the
49 proposed subdivision.
50 4. The proposal appears consistent with the various goals outlined within the
51 Comprehensive Plan concerning development, including:
30
1 a. Land Use Overarching Goal: Coordination of the amount, location, pattern, and
2 designation of future land uses, with availability of County services and facilities
3 sufficient to meet the needs of Orange County's population and economy
4 consistent with other Comprehensive Plan element goals and objectives.
5 b. Land Use Goal 2: Land uses that are appropriate to on-site environmental
6 conditions and features and that protect natural resources, cultural resources,
7 and community character.
8 c. Land Use Goal 3: A variety of land uses that are coordinated within a program
9 and pattern that limits sprawl, preserves community and rural character,
10 minimizes land use conflicts, supported by an efficient and balanced
11 transportation system.
12 5. Staff has determined that the proposed subdivision is consistent with the provisions
13 and goals of the Comprehensive Plan.
14
15 Based on this analysis, the Planning Director recommends the Major Subdivision Preliminary
16 Plat application for Fairway Hills be approved in accordance with the Resolution of Approval
17 contained within Attachment 7.
18
19 As a general reminder, the Resolution of Approval contains declarations and conditions of
20 approval associated with this project. Said conditions are tied to specific subdivision
21 requirements, as articulated within the UDO, or are directly associated with an applicant's
22 proposal/design (i.e. percentage of open space, setbacks, minimum to maximum lot size,
23 passive recreation areas, etc.). These conditions apply to this specific request based on the
24 requirements of the UDO for major subdivision projects not exceeding 20 proposed lots. These
25 `conditions' are an attempt to memorialize applicable development standards as they relate to
26 the project and the enforcement of the UDO. The imposition of these 'conditions' should not be
27 confused with actions the County can take for Conditional Zoning or Special Use Permit
28 applications, which potentially have broader discretion and scope.
29
30 As this project represents a regulated 'by right' subdivision, the applicant can only be held to the
31 standards contained within the UDO, specifically the provisions of Section 2.15 Major
32 Subdivisions and Article 7 Subdivisions.
33
34 Patrick Mallett, Planner ll, made the following PowerPoint presentation:
35
36 June 4, 2019
37 BOCC Agenda Item 6a:
38 Fairway Hills
39 Preliminary Plat
40 Review and Recommendation for 20-lot Maior Subdivision off US Highway 70 East
41 Orange County Planning Department
42
43 Vicinity Map
44 Vicinity Map
45 Land Use Element of the Comprehensive Plan
46 Growth Management System
47 Flexible Design Option: Existing Conditions
48 Site Photos
49 Site Photos
50 Site Photos
51 Site Photos
31
1 Site Photos
2 Site Photos
3 Site Photos
4 Site Photos
5 Preliminary Plat: Site Plan
6 Preliminary Plat: Landscape Plan
7 Preliminary Plat Summary
8 Flexible Design Attributes
9 ■ Average lot size— 1.3 acres (56,594 sq. ft.).
10 ■ Density is 1 dwelling unit per 2.1 acres.
11 ■ Open Space is 15.54 acres (37% of site) containing:
12 - Primary Open Space 6.43 Acres;
13 - Secondary Open Space 6.99 Acres; and
14 - Buffers and Perimeter 2.03Acres.
15 ■ 100 foot building setbacks along perimeter.
16 ■ 75 foot Type "E" Landscape Buffer along US 70.
17 ■ 50 foot well/septic setbacks along perimeter.
18
19 RECOMMENDATION:
20 The Manager recommends the Board:
21 1. Receive the Planning Board and Planning Director's recommendations on
22 Preliminary Plat application for the Fairway Hills Subdivision;
23 2. Discuss the proposal as desired; and
24 3. Approve the Preliminary Plat and Resolution of Approval contained in Attachment
25 7.
26
27 Commissioner Greene asked if there is any plan for repurposing the existing house.
28 Patrick Mallett deferred to the applicant.
29 Tim Smith, Summit Design, made a PowerPoint presentation, which included plat
30 designs and photos. He also gave an overview of the area.
31 Tim Smith said they have increased the building setback dimension to 120 feet
32 along Highway 70.
33 Tim Smith said they are preserving the 75-foot buffer and existing vegetation along
34 Highway 70, as well as adding additional plantings to meet the requirements for the Type B
35 buffer.
36 Chair Rich asked if the house will be salvaged.
37 Tim Smith said the house is considerably old, and there is no plan to move it, but it
38 may be possible to recycle the materials.
39 Commissioner Dorosin referred to the open spaces, and the path to them on the
40 perimeter of the land, and asked if it is possible to access the path without walking across
41 others' properties.
42 Tim Smith said they will provide access through easements for each lot to access
43 the open space. He said the intent is for all to have access to all open spaces, and this will
44 be on the final plan.
45 Commissioner Marcoplos said there are HOA regulations, and lot maintenance
46 provisions. He asked if gardens will be allowed under the lot maintenance provisions.
47 Tim Smith said these are draft items, and he thinks garden will be allowed.
48 Commissioner Marcoplos said he would also like to include that future HOAs cannot
49 remove gardens.
50 Tim Smith said he would refer that to the developer, but he sees no reason why
51 these conditions would not be accepted.
32
1 Commissioner Marcoplos said many HOAs do not allow clotheslines, and he
2 suggested that these be irrevocably allowed.
3 Tim Smith said okay.
4 Commissioner Price referred to the open space to the east, which backs up to other
5 existing properties, and asked if that will be open to the adjoining property owners.
6 Tim Smith said it is not the intent, but it will remain as it is now.
7 Commissioner Price asked if there is going to be a barrier.
8 Tim Smith said no, it will be in its natural state.
9 Commissioner Price said there will be only one entrance and exit on Highway 70,
10 and asked if the Department of Transportation (DOT) is going to add a turn lane.
11 Tim Smith said a left turn lane will be part of the project, as well as a deceleration
12 right turn lane heading west.
13 Commissioner Price asked if this will go from Lawrence Road to the entrance.
14 Tim Smith said there will be a 200 foot deceleration lane.
15 Commissioner Greene asked if two entrances were considered.
16 Tim Smith said DOT did not want it, and it is cleaner with only one entrance.
17 Chair Rich asked if the payment in lieu (PIL) for the open space could be explained.
18 Patrick Mallett said the PIL is determined by the number of units in the park district
19 that it is in. He said the fee must be paid prior to the recordation, and the money goes into
20 the park funds for parks and recreation in that area. He said it is a substantial amount of
21 money.
22 Commissioner McKee asked if that is standard for all projects.
23 Tim Smith said yes.
24 Commissioner Dorosin said the preliminary plat summary says the average lot size
25 is 1.3 acres, and there was some discussion with the Planning Board about this. He asked
26 if the size of the houses has been determined.
27 Tim Smith said that will depend on the size of the lot, but right now the developer is
28 proposing about 4-5 bedrooms, around 3500-4500 square feet.
29 Commissioner Price asked if there is a timeline for this development and the road
30 construction.
31 Tim Smith said the plan is to build the infrastructure for the roads and create the lots
32 by late 2019/early 2020.
33 Patrick Mallett said the interior roads will have to be built to DOT standards prior to
34 recordation, and it would be in the developer's interest to do the turn lanes on 70 upfront
35 and work their way inward.
36 Patrick Mallett said DOT has reserved 5 feet of additional right-of-ways due to
37 known capital improvements to 70 that are coming online after this project.
38 Commissioner Price said it will be important to have good public relations on this, as
39 the roads will be a mess.
40
41 PUBLIC COMMENT:
42 Paul Noe said he is a resident of Eno Township, and he and his neighbors have
43 been to a lot of the meetings and have expressed their concerns. He said the primary
44 concern is the large size of the homes going on well and septic, when there are no plans to
45 have city water out there any time soon. He said as this development goes in, and others
46 too, he would like to know the demand that will be placed on the water supply. He said he
47 is concerned that he and his neighbors will have to spend their own money to dig deeper
48 wells, due to the demand on the water supply. He said the County has assured him and his
49 neighbors that this will not happen, but he would like to know to whom they should turn if
50 this does happen. He requested that the Board take these concerns to heart, and for future
51 development issues.
33
1 Commissioner Bedford asked Planning staff if the Planning Board has requested
2 that the department study the stormwater runoff.
3 Michael Harvey, Current Planning and Zoning Supervisor, said the Planning Board
4 requested that staff provide feedback. He said there are stormwater regulations for more
5 restrictive areas, and staff has been directed to provide pros and cons to the Planning
6 Board on this issue. He said when modifying stormwater regulations can increase costs,
7 and this needs to be understood prior to making a decision. He said current regulations
8 state that a developer cannot increase the amount of stormwater leaving a site, and he is
9 confident that this will be the case with this development, but staff is responding to the
10 Planning Board's request to look at the pros and cons of modifying the standard.
11 Michael Harvey referred to Commissioner Dorosin's question on recreational
12 access, and said that Article 7 of the Unified Development Ordinance (UDO) requires
13 Pedestrian Open Space Access (POSA) easement. He said the applicant is responsible for
14 providing the POSA, so that internal lot owners can access all open spaces. He said the
15 applicant is aware of this, and this provision will be complied with.
16 Commissioner Marcoplos said it would be useful to have a reply to the water supply
17 and well issue raised by the member of the public, in order to have it on record.
18 Patrick Mallett said the well and septic issues are of the greatest concern to the
19 neighbors. He said this is a consideration of the preliminary plat, and there are still DOT
20 driveway permits to be secured; stormwater and erosion control permit that must be
21 obtained; a land disturbance permit; as well as septic and well permits, which are required
22 for each and every lot.
23 Chair Rich asked if the BOCC approved the preliminary plat, will changes then
24 come back to the BOCC.
25 Patrick Mallett said at this level, the preliminary plat is all that the BOCC would
26 review and approve. He said if there were significantly changes then it would go back
27 through the Planning Board process.
28 Michael Harvey said the BOCC is potentially approving the breaking up of this —40-
29 acre parcel into 20 lots, with 37% open space, accessing via a public road network. He
30 said individual lot owners will have to go through the appropriate permitting processes,
31 which will include erosion control, stormwater, environmental health, well, and septic, etc.
32 He said it is conceivable that one could purchase lot 10, and not be able to build a 4-
33 bedroom house due to septic and well concerns.
34 Phil Vilaro from the onsite water protection section from Orange County
35 Environmental Health, said he has worked in Orange County for 17 years. He said there
36 are subdivisions in the vicinity with smaller wells, and he is unaware of any mass extinction
37 or contamination of wells caused by a subdivision with lots of this size. He said the wells
38 would be built to higher standards than other existing, surrounding lots. He said hard rock
39 wells are unpredictable, but there is no precedent in Orange County for wells running dry
40 because of new wells being dug on neighboring land. He said he has never heard of it
41 happening during his tenure in Orange County. He said in North Carolina, one has the right
42 to drill a well on your property.
43 Commissioner McKee said this subdivision is not inconsistent with other ones
44 approved by the BOCC in Orange County and in Chapel Hill. He said he is not concerned
45 about the size of the homes. He referred to the access to the open space, and said due to
46 the small size of the whole parcel, it would not be onerous to interior lot owners to walk to
47 the path to access open space.
48 Commissioner Dorosin referred to the size of the houses and points raised by the
49 Planning Board, and said one thing that may be worth looking at is a PIL for affordable
50 housing. He said it would be good to reconcile large houses with the BOCC's goals for
34
1 affordable housing with some kind of inclusionary zoning models that Chapel Hill uses, with
2 incentives, etc. He said this is a topic for further discussion.
3 Chair Rich said there is a constant goal to get affordable housing, and asked if there
4 is there a way to get those density bonuses; to think outside the box.
5
6 A motion was made by Commissioner Marcoplos, seconded by Commissioner
7 Bedford for the Board to approve the Preliminary Plat and Resolution of Approval contained
8 in Attachment 7.
9
10 VOTE: UNANIMOUS
11
12 MOVED BELOW
13
14 5. Public Hearings
15
16 Michael Burton, GIS Senior Project Coordinator, presented this item:
17
18 a. Public Hearing on Renaming a Portion of Teer Road to Flatrock Road
19 The Board conducted a public hearing on the renaming of a portion of Teer Road
20 (Secondary Road 1100) to Flatrock Road
21
22 BACKGROUND: North Carolina General Statute §153A-239.1 (NCGS §153A-239.1) grants a
23 county the authority to rename any road within a county as provided by the statute and by a
24 County Ordinance after the Board of County Commissioners has held a public hearing. The
25 Public hearing must be held at least ten days prior to the renaming the road and a notice of the
26 time, place and subject matter of the hearing prominently posted at the courthouse, in at least
27 two public places in the township where the road is located, and the notice of the hearing must
28 be published in a newspaper of general circulation published in the County.
29
30 The Orange County Board of Commissioners adopted an Ordinance entitled "An Ordinance to
31 Assign and Regulate Road Names, House and Building Numbers in Orange County" (the
32 "Addressing Ordinance") on December 13, 2011. The Addressing Ordinance allows the
33 Addressing Administrator to rename a road according to NCGS § 6-34(b)(2)(a) which provides,
34 "Road names may be changed by the Address Administrator when the road name is a duplicate
35 of another road name within a designated postal area or within Orange County and interferes
36 with the accurate dispatch of emergency service or postal delivery. In addition, a road name
37 may be changed when one road has two commonly used names or where portions of what
38 appears to be the same road has two or more names."
39
40 The Addressing Administrator is considering a road name change of a portion of Teer Road
41 (Secondary Road 1100) to Flatrock Road. Originally Teer Road was a single road, but the Cane
42 Creek Reservoir now intersects Teer Road. This has caused duplicate named road segments
43 and prevents free travel from one segment of the road to the other. The duplicate name road
44 segments on Teer Road interfere with the accurate dispatch of emergency vehicles. Orange
45 County Emergency Services has requested that a portion of Teer Road (Secondary Road 1100)
46 be renamed to avoid the inaccurate dispatch of emergency vehicles.
47
48 The Address Administrator has corresponded with all of the land owners that would be affected
49 by the renaming of the road and the land owners agree with the renaming of the road and with
50 the new name of the road.
51
35
1 In addition, the Address Administrator contacted the North Carolina Department of
2 Transportation to ensure that the State Board of Transportation approval was not required to
3 rename this portion of the road in accordance with NCGS §153A-239.1. As required by North
4 Carolina law, a Notice of this Public Hearing was published in the News of Orange on
5 Wednesday, May 15, 2019, The Herald Sun on Sunday, May 19, 2019, and posted at the
6 following locations:
7 a. Orange County Courthouse
8 b. Piedmont Feed & Garden Center on Highway 54
9 c. Intersection of Teer Road and Bradshaw Quarry Road
10
11 NCGS §153A-239.1 requires that after renaming a road, the County shall notify the local
12 postmaster with jurisdiction over the road, the Board of Transportation, and any city within five
13 miles of the road.
14
15 A motion was made by Commissioner McKee, seconded by Commissioner Greene
16 to open the Public Hearing.
17
18 VOTE: UNANIMOUS
19
20 Public Comments:
21
22 NONE
23
24 A motion was made by Commissioner McKee, seconded by Commissioner Greene
25 to close the Public Hearing.
26
27 VOTE: UNANIMOUS
28
29 Commissioner Dorosin clarified that there used to be two Teer Roads.
30 Michael Burton said originally there was one, and now there are two. He said the
31 reservoir took a portion of that road out, so it is no longer passable, which leads to great
32 confusion for Emergency Services.
33
34 b. Public Hearing on Renaming a Portion of Apple Mill Road to Rips Nook Road
35 The Board conducted a public hearing on the renaming of a portion of Apple Mill Road
36 (Secondary Road 1225) to Rip's Nook Road.
37 Michael Burton presented this item:
38
39 BACKGROUND: North Carolina General Statute §153A-239.1 (NCGS §153A-239.1) grants a
40 county the authority to rename any road within a county as provided by the statute and by a
41 County Ordinance after the Board of County Commissioners has held a public hearing. The
42 Public hearing must be held at least ten days prior to the renaming the road and a notice of the
43 time, place and subject matter of the hearing prominently posted at the courthouse, in at least
44 two public places in the township where the road is located, and the notice of the hearing must
45 be published in a newspaper of general circulation published in the County.
46
47 The Orange County Board of Commissioners adopted an Ordinance entitled "An Ordinance to
48 Assign and Regulate Road Names, House and Building Numbers in Orange County" (the
49 "Addressing Ordinance") on December 13, 2011. The Addressing Ordinance allows the
50 Addressing Administrator to rename a road according to NCGS § 6-34(b)(2)(a) which provides,
51 "Road names may be changed by the Address Administrator when the road name is a duplicate
36
1 of another road name within a designated postal area or within Orange County and interferes
2 with the accurate dispatch of emergency service or postal delivery. In addition, a road name
3 may be changed when one road has two commonly used names or where portions of what
4 appears to be the same road has two or more names."
5
6 The Addressing Administrator is considering a road name change of a portion of Apple Mill
7 Road (Secondary Road 1225) to Rip's Nook Road. Originally Apple Mill Road was a single road,
8 but the Cane Creek Reservoir now intersects Apple Mill Road. This has caused duplicate
9 named road segments and prevents free travel from one segment of the road to the other. The
10 duplicate name road segments on Apple Mill Road interfere with the accurate dispatch of
11 emergency vehicles. Orange County Emergency Services has requested that a portion of Apple
12 Mill Road (Secondary Road 1225) be renamed to avoid the inaccurate dispatch of emergency
13 vehicles.
14
15 The Addressing Administrator has corresponded with all of the land owners that would be
16 affected by the renaming of the road and land owners agree with the renaming of the road and
17 with the new name of the road. In addition, the Address Administrator contacted the North
18 Carolina Department of Transportation to ensure that the State Board of Transportation
19 approval was not required to rename this portion of the road in accordance with NCGS §153A-
20 239.1.
21
22 As required by North Carolina law, a Notice of this Public Hearing was published in the News of
23 Orange on Wednesday, May 15, 2019, The Herald Sun on Sunday, May 19, 2019, and posted
24 at the following locations:
25 d. Orange County Courthouse
26 e. Piedmont Feed & Garden Center on Highway 54
27 f. Intersection of Apple Mill Road and Teer Road
28
29 NCGS §153A-239.1 requires that after renaming a road, the County shall notify the local
30 postmaster with jurisdiction over the road, the Board of Transportation, and to any city within
31 five miles of the road.
32
33 Commissioner Dorosin asked if there is a process for picking these names.
34 Michael Burton said residents are asked for a majority vote on three names. He said the
35 neighbors picked the names on which to vote.
36
37 A motion was made by Commissioner Bedford, seconded by Commissioner McKee
38 to open the Public Hearing.
39
40 VOTE: UNANIMOUS
41
42 Public Comments:
43 NONE
44
45 A motion was made by Commissioner Bedford, seconded by Commissioner McKee
46 to close the Public Hearing.
47
48 Chair Rich said one resident wants a low house number, and asked if staff can
49 accommodate this request.
50 Michael Burton said yes.
51
37
1 VOTE: UNANIMOUS
2
3 c. Zoning Atlas Amendment - 2616 Old Greensboro Road (PIN 9758-42-4098)
4 The Board held a public hearing, receive the Planning Board recommendation, and
5 consider action on a property owner initiated amendment to the Zoning Atlas for a parcel of
6 property at 2616 Old Greensboro Road. Specifically, the applicant is requesting the property be
7 rezoned:
8
9 From: Existing Commercial (EC-5); Rural Buffer (RB); University Lake Protected Watershed
10 Protection Overlay District
11
12 To: EC-5; University Lake Protected Watershed Protection Overlay District to ensure existing
13 non-residential land uses are conforming to the requirements of the Unified Development
14 Ordinance (UDO) to ensure existing non-residential land uses are conforming to the
15 requirements of the Unified Development Ordinance (UDO).
16
17 BACKGROUND: In 2016, staff initiated a review of several properties throughout the County
18 that were split zoned (i.e. residential and non-residential zoning designations), zoned
19 nonresidential where there was no corresponding non-residential land use, and where existing
20 zoning boundaries did not allow for the logical use of property.
21
22 As reported at that time, there were many instances where previous staff had drawn zoning
23 district boundaries in a manner encompassing the actual land use (i.e. building) while excluding
24 other areas, most notably parking, septic fields and/or required land use buffers. Staff worked
25 with several property owners, including the current applicant, in an attempt to address these
26 problems by updating the zoning designations on various parcels.
27
28 2616 Old Greensboro Road, further identified utilizing Orange County Parcel Identification
29 Number (PIN) 9758-42-4098, is an approximately 4 acre parcel of property split zoned RB and 1
30 EC-5. EC-5 is the general use zoning designation specifically crafted to capture "grandfathered"
31 non-residential uses in existence prior to the adoption of zoning in each township. In this case,
32 Bingham Township (including this property) was originally zoned in 1981.
33
34 The property has been used as a self-storage facility, wood working shop, and residence since
35 approximately 1977. Current zoning designations split the existing non-residential land uses into
36 separate districts (i.e. portions are located within both the EC-5 and RB general use zoning
37 designations).
38
39 When staff initiated zoning atlas amendments in 2016, the property owner requested this
40 property not be considered to allow additional opportunity to review impacts. Since that time, the
41 property owner has elected to submit the required zoning atlas amendment application seeking
42 to proceed with a rezoning of the property, eliminating the existing split zoning and zone the
43 entire parcel EC-5, consistent with staff's original proposal in 2016.
44
45 It is unclear why the original zoning effort undertaken in the Bingham Township, which occurred
46 in 1981, failed to capture the various non-residential land uses that were in existence on the
47 property. This request, however, will address this matter by rezoning the property entirely to EC-
48 5.
49
50 Development Process, Schedule, and Action: The typical cadence for the review of a
51 General Use Rezoning and Zoning Atlas amendment is:
38
1
2 g. FIRST ACTION — Submission of a General Rezoning application with required
3 supporting documents by the property owner.
4 STAFF COMMENT. Mr. Stan Lawton, the property and business owner, submitted the
5 required materials on February 4, 2019. Staff determined the application to be complete
6 on February 27, 2019.
7 h. SECOND ACTION —The Planning Board receives the application and staff prepared
8 materials and makes a recommendation on the Rezoning request.
9 STAFF COMMENT: Staff presented this request and the Planning Board made a
10 unanimous recommendation to approve the request at its May 1, 2019 regular meeting.
11 i. THIRD ACTION —The BOCC holds a public hearing on the request; receives the
12 application materials and recommendations, and takes action on the request.
13 STAFF COMMENT. Staff will present these materials and facilitate the public hearing at
14 the BOCC's June 4, 2019 regular meeting.
15
16 Site specific information on the property, and request, is as follows:
Township: PIN: Owner: Existing Zoning: Request:
Bingham 9758-42-4098 Thomas Lawton Rural Buffer (RB) (2.65 Expand the existing EC-5
2616 Old acres)AND zoning designation to the
Greensboro entire parcel (4.08 acres)
Chapel Hill, NC. E°sting Commercial(EC-5) ensuring all structures
27518 (1.43acres) associated with operation
University Lake Protected are located within the
Watershed Dveriay District appropriate district.
17
18
19 Public Notifications: In accordance with Section 2.8.7 of the UDO:
20 j. May 1, 2019 Planning Board Meeting: Notices of the date, time, location, and purpose of
21 the meeting were sent via first class mail to all property owners within 1,000 feet of the
22 subject parcel on April 16, 2019. A sign advertising the date, time, location, and purpose
23 of the meeting was posted on the property on April 18, 2019.
24 k. June 4, 2019 BOCC Public Hearing: Notices of the date, time, location, and purpose of
25 the public hearing were mailed to the same residents, via first class mail, on May 20,
26 2019. A sign denoting the date, time, location, and purpose of the public hearing was
27 posted on the property on May 24, 2019.
28
29 Legal ads advertising the date, time, location, and purpose of the BOCC public hearing were
30 included in the News of Orange and the Durham Herald Sun on May 22, 2019 and again on
31 May 29, 2019.
32
33 JPA Review: This request is located within the Rural Buffer (RB) zoning district and within
34 the
35 Joint Planning Area (JPA) with the Town of Carrboro having review opportunity. In
36 accordance with the provisions of the JPA, the Town of Carrboro was notified of this request
37 on April 11, 2019. To date, no comments have been received from the Town.
38
39 Planning Board Recommendation: At its May 1, 2019 meeting, the Planning Board voted
40 unanimously to recommend approval of the Statement of Consistency and the ordinance
41 approving the Zoning Atlas Amendment. Agenda materials from the May 1, 2019 meeting
42 can be viewed at:
43 https://www.orangecountync.gov/AgendaCenter/Planning-Board-26.
44
39
1 Planning Director's Recommendation: The Planning Director has found the request
2 consistent with several provisions of the 2030 Comprehensive Plan, notably:
3 18. ECONOMIC DEVELOPMENT ELEMENT:
4 a. Objective ED-1.5: Identify barriers to development of desirable businesses and
5 local businesses, and mitigate these barriers.
6 a. CHAPTER 5: LAND USE ELEMENT:
7 b. Land Use Overreaching Goal: Coordination of the amount, location, pattern and
8 designation of future land uses, with availability of County services and facilities
9 sufficient to meet the needs of Orange County's population and economy
10 consistent with other Comprehensive Plan element goals and objectives.
11 c. Land Use Goal 1 — Fiscally and environmentally responsible, sustainable growth
12 consistent with the provision of adequate services and facilities and a high quality
13 of life.
14 d. Land Use Goal 4: Land development regulations, guidelines, techniques and/or
15 incentives that promote the integrated achievement of all Comprehensive Plan
16 goals.
17
18 Based on this analysis, the Director recommends approval of the zoning atlas amendment
19 application subject to the approval of:
20 i. The Statement of Consistency, as contained in Attachment 6, indicating that the
21 proposed zoning atlas amendment is consistent with the adopted Plan, and the request is
22 reasonable and in the public interest; and
23 ii. The Ordinance amending the Orange County Zoning Atlas as contained in
24 Attachment 7.
25
26
27 VOTE: UNANIMOUS
28
29 Patrick Mallett made the following PowerPoint presentation:
30
31 June 4, 2019
32 BOCC Agenda Item 5c:
33 Lawton Rezoning
34 Review and Recommendation on
35 Zoning Atlas Amendment/General Use Rezoning
36 Orange County Planning Department
37
38 Vicinity Map
39
40 Site: Existing Conditions &Zoning
41
42 Zoning Exhibit
43
44 Site Summary
45
46 Land Use Element of the Comprehensive Plan
47
48 Growth Management System
49
50 Summary
40
1 ■ Part of 2016 Staff initiated Rezoning cases.
2 ■ Staff recommended rezoning all to EC-5.
3 ■ Put on hold while owner considered long-term plans.
4 ■ Has operated as a storage business since 1977. Prior to that was a wood working and
5 truss business for several decades.
6 ■ Bingham township was zoned in 1981.
7 ■ Zoning did not capture all the non-residential uses.
8 ■ Planning Board voted unanimously to recommend approval of the rezoning.
9
10 Site Photos
11 Sign and entrance along Old Greensboro Road
12
13 Site Photos
14 Main storage building
15
16 Site Photos
17 Enclosed outdoor storage and original wood shop
18
19 Site Photos
20 Office and residence
21
22 Site Photos
23 Eastern property line and koi ponds
24
25 Site Photos
26 Entrance at Old Greensboro Road facing west
27
28 Site Photos
29 Entrance at Old Greensboro Road facing east
30
31 RECOMMENDATIONS:
32 The Manager recommends the Board:
33 1. Review the proposed Zoning Atlas amendment materials;
34 2. Receive the Planning Board's recommendation;
35 3. Close the Public Hearing;
36 4. Deliberate on the petition as desired,
37 5. Consider the Planning Director's recommendation, and
38 6. Decide accordingly and/or adopt the Statement of Consistency, contained within
39 Attachment 6, and the Ordinance amending the Zoning Atlas, contained within
40 Attachment 7, as recommended by the Planning Board and Staff.
41
42
43 A motion was made by Commissioner McKee, seconded by Commissioner
44 Marcoplos to open the Public Hearing.
45
46 VOTE: UNANIMOUS
47
48 Public Comments:
49
50 NONE
41
1
2 A motion was made by Commissioner McKee, seconded by Commissioner
3 Marcoplos to close the Public Hearing.
4
5 VOTE: UNANIMOUS
6
7 A motion was made by Commissioner Bedford, seconded by Commissioner McKee for
8 the Board to adopt the proposed amendments by approving the Statement of Consistency
9 outlined in Attachment 6 and the Unified Development Ordinance as outlined in Attachment 7,
10 as recommended by the Planning Board and the Planning Director.
11
12 VOTE: UNANIMOUS
13
14 7. Reports
15 NONE
16
17 8. Consent Agenda
18
19 • Removal of Any Items from Consent Agenda
20 • Approval of Remaining Consent Agenda
21
22 A motion was made by Commissioner Greene, seconded by Commissioner Dorosin
23 to approve the remaining items on the Consent Agenda.
24
25 VOTE: UNANIMOUS
26
27 Discussion and Approval of the Items Removed from the Consent Agenda
28
29 a. Minutes
30 The Board approved the minutes from May 14 and 16, 2019 as submitted by the Clerk to
31 the Board.
32 b. Motor Vehicle Property Tax Releases/Refunds
33 The Board adopted a resolution, which is incorporated by reference, to release motor
34 vehicle property tax values for four taxpayers with a total of six bills that will result in a
35 reduction of revenue, in accordance with NCGS.
36 c. Property Tax Releases/Refunds
37 The Board adopted a resolution, which is incorporated by reference, to release property
38 tax values for four taxpayers with a total of thirteen bills that will result in a reduction of
39 revenue in accordance with North Carolina General Statute 105-381.
40 d. Fiscal Year 2018-19 Budget Amendment#10
41 The Board approved budget ordinance amendments for fiscal year 2018-19 for Juvenile
42 Crime Prevention Council; and miscellaneous.
43 e. Schools Adequate Public Facilities Ordinance—Approval and Certification of 2019
44 Report
45 The Board approved and certified the 2019 Schools Adequate Public Facilities
46 Ordinance Technical Advisory Committee (SAPFOTAC) Report and certified portions of
47 the Report.
48 f. Tax Refund Request—John C. Guibert III
49 The Board considered this item earlier in the meeting.
50 g. Orange County ABC Board Travel Policy
42
1 The Board approved the Orange County Alcoholic Beverage Control (ABC) Board's
2 adoption and continued use of Orange County's Travel Policy.
3
4 9. County Manager's Report
5 Bonnie Hammersley said she just sent an email to the Board for the solid waste fee
6 waiver for those impacted by the storm on April 5. She said this will be widely distributed,
7 and refunds can be made retroactively for those residents with receipts. She said staff also
8 completed a crisis track, which identified all the properties that could have suffered storm
9 damage.
10 Bonnie Hammersley said the Board has budget work sessions on June 6 and June
11
12
13 10. County Attorney's Report
14 NONE
15
16 11. *Appointments
17
18 a. Adult Care Home Community Advisory Committee —Appointments
19
20 A motion was made by Commissioner Dorosin seconded by Commissioner Marcoplos to
21 appoint the following to the Adult Care Home Community Advisory Committee:
22
23 • Position 4: Joan Rehm to an At-Large position for a One Year Initial Term ending
24 06/04/2020.
25 • Position 9: Olivia Fisher to an At-Large position for a One Year Initial Term ending
26 06/04/2020.
27 • Position 11: MaryLou Gelblum to an At-Large position for a One Year Initial Term
28 ending 06/04/2020.
29 • Position 12: Karen Green-McElveen to an At-Large position for a One Year Initial Term
30 ending 06/04/2020.
31
32 VOTE: UNANIMOUS
33
34 b. Alcoholic Beverage Control Board —Appointment and Chair Selection
35 The Board considered making an appointment to the Alcoholic Beverage Control Board.
36
37 A motion was made by Commissioner Price seconded by Commissioner Bedford to
38 appoint the following to the Alcoholic Beverage Control Board:
39 Position 5: Elizabeth Carter to an At-Large position for a First Full Term ending
40 06/30/2022.
41
42 VOTE: UNANIMOUS
43
44 A motion was made by Commissioner Dorosin, seconded by Commissioner Price to
45 appoint Keith Bagley as the Chair to the ABC Board for FY 19-20.
46
47 VOTE: UNANIMOUS
48
49 c. Board of Health —Appointments
50 The Board considered making appointments to the Board of Health.
43
1
2 A motion was made by Commissioner Dorosin, seconded by Commissioner Price to
3 appoint the following to the Board of Health:
4
5 • Position 2: Dr. Jennifer Deyo to the At-Large Pharmacist position for a Second Full
6 Term with a term ending of 06/30/2022.
7 • Position 9: Dr. Sam Laris to the At-Large Dentist position for a Third Full Term* with a
8 term ending date of 06/30/2022.
9
10 VOTE: UNANIMOUS
11
12 d. Orange County Parks and Recreation Council —Appointment
13 The Board considered making an appointment to the Orange County Parks and
14 Recreation Council.
15
16 A motion was made by Commissioner Marcoplos, seconded by Commissioner Price to
17 appoint the following to the Orange County Parks and Recreation Council:
18
19 Position 3: Jennifer Moore to the Cedar Grove Township position for a Partial Term
20 with a term ending 03/31/2021.
21 (The above recommendation applicant does not live in Cedar Grove Township. Please
22 refer to the recommendation letter for details).
23
24 VOTE: UNANIMOUS
25
26 12. Information Items
27 The Board received the following information items:
28
29 • May 21, 2019 BOCC Meeting Follow-up Actions List
30 • Tax Collector's Report— Numerical Analysis
31 • Tax Collector's Report— Measure of Enforced Collections
32 • Tax Assessor's Report— Releases/Refunds under $100
33 • Memorandum Regarding Orange County's Role in Transportation Decision Making
34 Processes
35 • Memorandum Regarding Triangle Regional Freight Plan
36 • Memorandum — Community Child Protection Team Report
37
38 13. Closed Session
39 NONE
40
41 14. Adjournment
42
43 A motion was made by Commissioner Price seconded by Commissioner McKee to
44 adjourn the meeting at 10:08 p.m.
45
46 Commissioner Greene said she appreciated the information item/memorandum that
47 was provided as general overview to the BOCC on the role it plays in various transportation
48 decision-making processes. She said she found this extremely helpful.
49
50 VOTE: UNANIMOUS
44
1
2 Penny Rich, Chair
3
4
5 Donna Baker
6 Clerk to the Board
1
1 Attachment 2
2
3 DRAFT
4 MINUTES
5 BOARD OF COMMISSIONERS
6 BUDGET WORK SESSION
7 June 6, 2019
8 7:00 p.m.
9
10 The Orange County Board of Commissioners met in regular session on Thursday, June 6, 2019
11 at 7:00 p.m. at the Southern Human Services Center in Chapel Hill, N.C.
12
13 COUNTY COMMISSIONERS PRESENT: Chair Penny Rich and Commissioners
14 Jamezetta Bedford, Mark Dorosin, Sally Greene, Earl McKee, Mark Marcoplos and Renee
15 Price
16 COUNTY COMMISSIONERS ABSENT: None
17 COUNTY ATTORNEYS PRESENT: None
18 COUNTY STAFF PRESENT: County Manager Bonnie Hammersley, Deputy County
19 Manager Travis Myren, and Deputy Clerk II Sherri Ingersoll (All other staff members will be
20 identified appropriately below.)
21
22 Chair Rich called the meeting to order at 7:01 p.m.
23 Travis Myren noted the following items at the Board of County Commissioners' (BOCC)
24 places:
25
26 - Green sheet: requested information regarding Board of County Commissioners dues and
27 National Association of Counties (NACo) costs
28 - Purple sheet: Capital Improvement Plan (CIP) changes suggested by staff
29 - Pink sheet: Suggested amendments to the operating budget
30
31 Chair Rich asked if additional amendments can be made before the meeting on June
32 11th.
33 Bonnie Hammersley said changes can be made until the end of the business day on
34 June 10.
35 Chair Rich said it would be best to get amendments to staff before the June 10th meeting
36 in case staff needs to do additional research.
37
38 1. Discussion with County Departments within the following Functional Leadership
39 Teams (including Operations, Capital, and Fee Schedule Changes):
40 Human Services
41 . Aging, Pg. 44
42 . Cardinal Innovations, Pg. 91
43 • Child Support Services, Pg. 93
44 • Health Department, Pg. 268
45 • Housing and Community Development, Pg. 278
46 • Human Rights and Relations, Pg. 292
47 • Library Services, Pg. 299
48 • Social Services, Pg. 375
49 • Non-Departmental, Pg. 313
50
2
1 Community Services
2 . Animal Services, Pg. 54
3 • Cooperative Extension, Pg. 99
4 • Department of Environment, Agriculture, and Parks & Recreation, Pg. 122
5 • Economic Development, Pg. 139, including Article 46 Sales Tax Fund, Pg.
6 62
7 • Orange County Public Transportation, Pg. 333
8 • Planning and Inspections, Pg. 350
9 • Solid Waste, Pg. 390
10 • Sportsplex, Pg. 399
11 • Non-Departmental, Pg. 306
12
13 BACKGROUND: The County Manager presented the FY 2019-20 Recommended Operating
14 Budget on May 2, 2019. Since then, the Board has conducted two public hearings to receive
15 residents' comments regarding the proposed funding plan. On May 23, 2019, the Board
16 discussed recommended FY 2019-20 budgets for Durham Technical Community College—
17 Orange County campus, Chapel Hill-Carrboro City Schools Board of Education and Orange
18 County Schools Board of Education, as well as reviewed and discussed recommended FY
19 2019-20 funding for Outside Agencies. On May 30, 2019, the Board discussed recommended
20 FY 2019-20 budgets for the Fire Districts, as well as the Public Safety, General Government,
21 and Support Services Functional Leadership Teams.
22
23 Tonight's work session offers the Board an opportunity to review and discuss the recommended
24 budgets directly with County departments, Cardinal Innovations and Sportsplex, within the
25 remaining Functional Leadership Teams, including operations, capital, and department fee
26 schedule change recommendations.
27
28 Functional Leadership Teams:
29 The following Functional Leadership Teams are scheduled to attend tonight's work session:
30
31 Human Services:
32 • Aging
33 • Cardinal Innovations
34 • Child Support Services
35 • Health Department
36 • Housing and Community Development
37 • Human Rights and Relations
38 • Library Services
39 • Social Services
40
41 Community Services:
42 • Animal Services
43 • Cooperative Extension
44 • Department of Environment, Agriculture, and Parks & Recreation
45 • Economic Development, including Article 46 Sales Tax
46 • Orange County Public Transportation
47 • Planning and Inspections
48 • Solid Waste
49 • Sportsplex
50
3
1 Travis Myren made the following PowerPoint presentation:
1-al—
ORANGE COUNTY
NORTH CAROLINA
Budget Work Session #3
Human Services
Community Services
June 6,2019
Southern Human Services Center
2
Human Services
• Aging—page 44
•Total Expenditure Budget-$2,445660
-Increeaeor$179,4d4CrerF X18-19N,II
Interpreter Services for Karen Burmese Community-$2.000
• Home and Community Care Block Grant Funds to Support Aging
Transitons Staff
Ca-ity Llvi"(CC CARES)Grem End.d851118
$128,3881n Rorre end C.-Ity Cares 8lockGma Appledto Support Former
DC CARES Stee
• Family Caregiver Grant Increase-$15,593
services..Rasid.n fth Demaedeaed Nair Caregivers
-AddiBonel GreM Funde for In-Home Respks SerNces
kr Caregivers ORANGE COUNTY
4
5 Commissioner McKee arrived at 7:03 p.m.
6
Human Services
Aging—page 44
seaiarcaateraueaa.au
� � 1111111 � � � �
Unduplicated Senior Canter Participants
Human Services
• Aging—page 44
Average Number al3Asits per Individual per Year
ORANGECOUNTY
8 4 NRRTt1CAROIINA
9
4
1 Commissioner Price asked if an explanation could be given as to why the operations had
2 a fluctuation over the years, as the estimated revised budget is going down.
3 Janice Tyler, Aging Director, said this is related to an Adminstration for Community
4 Living (ACL) grant, which was over a three year period, and ended last August.
5 Commissioner Price asked if there is an end date for the grant for extended
6 transportation services.
7 Janice Tyler said the renewal will go for another two years, after the end of this year.
8 She said this grant is fund through the Metropolitan Planning Organization (MPO). She said her
9 department is very involved with Orange County Public Transit (OCPT).
10 Commissioner Price referred to recent hot weather, and heard that Aging was giving out
11 fans to those in need. She asked if the department has enough fans to give out.
12 Janice Tyler said the department received a $1,000 private donation for fans, which is
13 sufficient for now.
14 Chair Rich said the Sheriff's office also hands out fans.
15 Travis Myren continued the presentation:
16
Human Services
• Cardinal Innovations—page 91
�owBt sarw opwBpBerr
of Omme CeuiM1r VWMeer caadimbw for rMntlua6 rilM1 bsabililies S WS3420 25%
TferePY kspoBe MTremmlensed oB Mugees ....S YI600 20
Larauna OWeatfr Sttgd paSBC naerRal AeaM S 5.0 04%
M1epn Nil Treinir�0imeachBGtlscope CM1iN urecmlrepm program 4 +5p M 00 ++
wa Cmmuary. Club ruase semces S t62,p00 12.0
E'ss,AssaiaM suppm,supsance use emnsn S
r!ege"ry sRBxrla yawn 3 New piaH ans Nousug-an sue pmgra m m anager S 4.s,a1.oa Z2o+6
pHA urnmmi
uuc Lel asrn na.Ah 44
%1 za'r
Iceu SemceS-_- ccaYir�rC2_m-N6.- 4 9s.T4+ oT
SSiraura FpeiseB Trerepi9 -Traure..1�.sz?..uxyapy senses S �,000 1 4
SSuw.r w.an sv„... 1u O55 imeMetlrMnduek S 55.pp0 .
TOTAL S 105018] 114%
Porn ABLPnartl-SSnA'In Sugmrh Freecb
Farnme tears,., mr� ORANGE COUNTY
17 NI,H„f ra l,�a
Human Services
• Cardinal Innovations—page 91
GwiyMmHrrbrW Eervicep
MpBMwnt SBrvlp OBBMytlm Ampsnt Tal•I
nm Pesoufe LlA� Lase Assemrenl5peoahst S 89)19 51
riw"a�Jpa ce aesou4.Once tkreel Heann uaimn rm coon S l5 65 26
.ealM UepeMelR. C„M1ni®I Sanal WOMei-Imrymld eelanoml HealN S 278 49
eaM Uapamre�rt ElFuua S 2],500 20
am Finaitl Rom FY2018-19 Ffatlirq fw FYIB-r95woam+e Hausmg S BD.000 BO
ALcea•a•emm—me : M5,737 uz.
B+
ORANGE COUNTY
1^ n N-11r 11-1.wa
XV Human Services
• Cardinal Innovations—page 91
Meinten—of Effort rundingAllocalions by Agency
�,epy
�unrw�io:mv
19
20
5
1 Chair Rich asked if the Freedom House will be accepting more money this year, as it did
2 not apply for outside agency funding.
3 Travis Myren said yes, Freedom House received funds last year and a portion of those
4 funds were not used, and thus reallocated; but Freedom House is still a significant recipient of
5 funding.
6 Commissioner Price said the PowerPoint slide states OPC, but this is now called the
7 Central Community Board, as it includes Alamance and Caswell counties.
8 Travis Myren continued the presentation:
9
Human Services
• Child Support Services—page 93
•Total Expenditure Bu'lget-$1,116,127
-T-IRavenueaf($1,700,437t
Net Ceneml Fund CoMdbWor-($$e2310)
• Revenue Increa9e11rom State Reimbursement-($150,000)
• Non-Permanent Personnel Increase-$2,476
-Case Manegamenno Meet Step Port ence Measures
• Nm Performance Measure
Rereealaol Urwmployed NanCualodal Parents b Soclal5ervicaa Employment
Pmgrema
10
ORANulr�wGE COUNTY
e rrl< „i�,
Human Services
• Child Support Services—page 93
NBW CNYd Support Ordeft Total CMM S,ppart Cvllethd
Eslablished am
ORANGE COUNTY
1 1 9 9TN lnROLINA
12
13 There were no questions for Child Support Services.
14
Human Services
• Health Department—page 268
•Total Expentliture Budget-$10,608,199
$262,866 Increase Orer FY2018-19 6ud9et
-IS53,094I Revenue Increase
$20p,8T41nc w i,Net Caunty Costa
Flnanceand AdmllllSValNe Semmes MI31c11
-ConeapytllT9uppprtAnatyat$70,880
ONsaby Er durc Raducuona In Olviaion
ORANGE COUNTY
15 rn N(1R'1'H C.R()I.INA
16
17 Travis Myren said the Health Department works with lots of data with different systems,
18 and the additional position is needed as the County's Information Technology support is needed
19 to support other divisions.
20
6
Human Services
• Health Department—page 268
• Dental Health Dwislon
-aedu..T—ln,® D—1 Cc-9e1534,660l
Mobile D—ll Oparahona-538.882
-Ne[Counry Cosl Increase-$5B,25h
Oental Peyenue by Source
His-2a Budge[
rnY.1! iY41
Evaeme 31299154 414251
IIIP 531 F! �9P m
1 11 co.l a aosa
2
3 Travis Myren said that the County is now providing mobile dental operations.
Human Services
• Health Department—page 268
De Mal care Patient 46ib
ORANGECOUNTY
4 12 NORTtI GROLINA
5
6 Commissioner Marcoplos referred to the IT support position, and asked if this will be a
7 contracted person, or a service that can be called when needed.
8 Quintana Stewart, Health Director, said this will be a person who will help navigate the
9 new electronic health records system, so the department can pull out the necessary data.
10 Commissioner Dorosin asked if this is a temporary position or will it become an ongoing
11 need.
12 Quintana Stewart said it is intended to be a temporary position.
13 Commissioner Price asked if the employees listed on p. 271 are the Navigators.
14 Quintana Stewart said yes.
15 Paul Laughton said there is a corresponding reduction in another line item regarding
16 this.
17 Commissioner Dorosin asked if there is a rationale for bringing the Navigators in house.
18 Quintana Stewart said the program has become disjointed, due to having two locations.
19 She said there is a desire to have consistency, and it was unfair to the Navigators that the
20 department was contracting them out when others were getting benefits as employees. She
21 said the Navigators will now also be able to get benefits.
22 Commissioner Dorosin asked if the Navigators will still be recruited from the
23 neighborhoods, and be a grassroots effort.
24 Quintana Stewart said yes, the only difference is that they will be County employees.
25 Commissioner Bedford asked if it is possible to get a copy of the report on behavioral
26 health services.
27 Quintana Stewart said she is scheduled to present this to the Board of County
28 Commissioners in the near future, and will get this information soon.
29 Travis Myren said the analysis is done, and awaiting approval of the cover letter. He
30 said it is a different population than the Criminal Justice report, but there are similar gaps.
7
1 Chair Rich asked if there will be a trust problem with the Navigators becoming
2 employees. She said there is a trust that has been built with the community, and asked if that
3 trust will remain if the Navigators are County employees rather than community members.
4 Quintana Stewart said she does not anticipate any concerns, as the Navigators will be
5 still be an active part of the community. She said staff will closely monitor this situation.
6
Human Services
• Health Department—page 268
Percentage of Medicaid/Nealth choice Dental V'Wl
ORANGECOUNTY
7 19 N RTrIfAROIINA
Human Services
• Health Department—page 268
• Health Promotion and Education Services Division
Deaaasain Domliaes—$2D,M
—Family SuccessAlllii—
•IMNnalue Femlly 9uccav Plllence FSA}Nevpaton—a.25 FTE
I>Ase<M Derieeu in Conhaauel E,meees eNTane SSR
sin Gn•q cnvenians eieugn iamierei f�rnment m�snpe
EN>eaen e
.New Cehen of 00 Femilles Served by Navgemn
.1T5 Toial Femilieeartd 420 Tft Imfi4d sServetl
EmdW a New TwmtllCusMrtrsed Appmech M rho.;tle Services Besedan
8;Id cFamily Nestle
s Til Genets F—Cenplbu6en M FSA Pregmm-3818.200
I1-1 FSAECeenses
ORANGE COUNTY
9
10 Commissioner Greene said the Family Success Alliance (FSA) is a great program, but
11 since it is a pipeline progam, she wants to put a marker on it for the continued sustainability of
12 the program in the future. She said she is concerned how the program will keep going if there is
13 not ongoing funding.
14
Human Services
• Health Department—page 268
ramtiy success Alliance nine Famines
�I
ORANGE COUNTY
15 15 Nna,'n�Axol INA
8
Human Services
Health Department—page 268
• Environmental Health Division
Tote)apaea'au.Incroesa.$M,$14
Teto Rew P ($14,5e3)
- Nat county COminneaae-$$o,]T1
4T101).1s m
AaWaia Butlga
Stu _
Reieme aib/O JBS) (SB939fi31)
Nerl' t)iiP]8 ffi330)H
Cep RaemaN% aT.ge%_ <a.13%
ORANGE COUNTY
1 1B N(lRl'H GROI.IRA
Human Services
Health Department—page 268
• Environmental Health Division-page 268
-Reaecae m�teeeeelf$1 a,5asl aae cp vawme eea Fee chaegee
-Fee Tehk p.6]4
New RestauwtPermaslssueB R WTIMefOr Rsw RasburaM
PM.(Day.)
2
3
4 Commissioner Dorosin asked if the cost recovery is calculated through program fees.
5 Travis Myren said yes, it is related to fees, such as restaurant inspections, and well and
6 septic inspections. He said the review time expectation has changed dramatically, due to
7 department and staff changes. He resumed the presentation:
8
Human Services
Health Department—page 268
• Personal Health Services Oivision
apa.k—lnnaaaa.$37 pe)
-Reae�e i��teeee-f$]a,g311
-NatcoeMy coM oacraeaa-I$$e,$x)
FY3g111a Arbab_ )vxm&Butlget
$ae®
Rsenue ($
Sla'192g„l�— [95i58J9 all
1Y Li.)13.LLi
Cen Raeenry% fe,13% ]a60%
ORANGE COUNTY
9 1a NOEtTH GRO].fNA
10
11 Travis Myren said cost recovery has slipped a bit, but this is not concerning due to the
12 overall size of the budget. He resumed the presentation:
9
Human Services
Health Department—page 268
eenelel tleabh Revenue In,Soume Medical Hurm n Thinapy
Appointhri
ORANGE COUNTY
1 19 N(IRTtI—LINA
Human Services
Health Department—page 268
• Personal Health Services Division
Add0.5FTEPnaiden rrerityfnrOHe %iinaM
.Community Huehh Grant Funded
c WarkuilM1 Nutrition$erviCe Appeinvnenfa
S,,M&N,g
• ne Figihilil
• Cleims Figng
• Payment Tmc'dig
Program RePorgng
-El Futuro Footling Mmugh MOE-g32.]$9
ORANGE
2 COUNTY
zo wluulnuai
3
4 Travis Myren referred to the status of Medicaid, and said Quintana Stewart will be
5 negotiating with prepaid health plans to get them under contract to begin in late summer, and
6 have them in place when enrollees will start to select their plans. He resumed the PowerPoint
7 presentation:
Human Services
• Health Department—page 268
• Planning for Medicaid Transformation
Few Malenal Fiscerer Pmgra bo Changes Expected in Initial h pre—ria n
-June-Ju1y2019
Contract negotiations between eeunhi and Prepaitl Hearth Plane(PHP)
-July-September 2019
• Managed care will start in two phases for integrated medical care and
beneficiaries with less serious behavioral healM disertlers_
Phase 1(which Includes Orange)beneficiaries select a PHP
- November 2019
• Medicaid Managed Came WIN launch in regions in Phase 1(which includes
Orange)
ORANGE COUNTY
8 21 Nr)k'I'11 Cntulll\'A
Human Services
• Health Department—page 268
• Planning for Medicaid Transformation
- October-DeOembor 2019
• Fur regions of the State In Phase 2,this wit€be the window in which
beneficaries select a PHP
- February 2020
• Medicaid Managed Care wig launch in regions in Phase 2.
-July 2021-June 2022
• Behavioral health Iln llectuallyl—lopmentally Disabled(I/DD)Tailored
Plan launch(for beneficiaries tint are designated as IICD tor with Serious
and Persistent Mental Illness,Dual Degr cis,
ORANGE COUNTY
9 n �11I<w
10
Human Services
• Housing and Community Development—page 278
•Total expenditune budget-$6,284,828
Enpenddurslnvease-$593obl)
Entire Increase Gn—I Fund Supported
• Risk Mitigation and Housing Displacement Fund-Maintain$75,000
Risk Mingbion Far Landlords $33,750
nisplanemenl Mlegatlen $15,dco
Housing Stabilize5on $25,250
ORANGE COUNTY
1 YS N(lR3'i—LINA
Human Services
• Housing and Community Development—page 278
- Housing Choice Voucher Program
535T—Voucherextiliaed in FY2010-19
echidna 10 Homeless I$upK als lhmugh P(VASH)a FrehrencnnM Fire(5)Vaterena
NrougP V¢!¢nn Alfalrs$uFpottlre Housing(VASH)Program
• Stall of Locally FU ed Rant Su dyH itw-Malntain$100,000
-s,ppiennnt•ia attapta in arm xwm Fws
-sewwruy en xmuerg xvvainng m nm u,wcurentee Famiees
+s xcnsemas at F.swzar
-Sdetlkd le En,�Jwe ti-Pa,pt9
ORANG
2 E,TLIy COUNTY
vualu
3
4 Commissioner Dorosin said 535 vouchers have been utilized, and asked if all of these
5 people have been able to find somewhere to live.
6 Sherrill Hampton, Housing Director, said this year there were only 3 or 4 persons who
7 were not served, due to their voucher expiring, even after an extension. She said the local rate
8 is really good, and extends up to 120 days.
9 Commissioner Dorosin asked if the chart reflects that fewer vouchers were allocated.
10 Sherrill Hampton said no, there are 623 regular vouchers, and 5 VASH vouchers. She
11 said there were a number of deaths, voluntary EOPs, and absorptions from other jurisdictions
12 because Orange County did not have the manpower to open the waiting list and move it. She
13 said it is important to note that as of July 1, the number will increase, as the number of people
14 who were absorbed and new people coming in, will not show up until that time.
15 Commissioner McKee asked if people are being connected with training and other
16 programs to help them move into another financial situation, where subsidy will not be needed.
17 Sherrill Hampton said yes, we have a good program with the Department of Social
18 Services (DSS) for self sufficiency.
19 Commissioner McKee said it is important to encourage this, and to make sure people
20 rotate in and out of the program.
21 Commissioner Price referred to those facing homelessness, and asked if there is a
22 process to determine those with whom the Housing Department works, and those with whom
23 the Partnership To End Homelessness (PTEH) works.
24 Sherrill Hampton said the two entities work together. She said that before she joined the
25 County, there was a preference added for homelessness, so when the random lottery is done,
26 the homeless are given preference.
27 Commissioner Price said the Housing Department does a great deal and expressed
28 gratitude to Sherrill Hampton. She asked if there is a status update on the condition of the
29 housing stock for low income residents.
11
1 Sherrill Hampton said she is proud of her staff, and the County went from 2 houses in
2 2017 to 40 by the end of 2019, which is a great accomplishment. She said staff is finding that
3 the level of substandardness is high, and her department has had to supplement the funds.
4 She said another finding is that there are lot of well and septic issus, and her department works
5 closely with the Health Department, who assesses the situation to bring it in line with state
6 regulations. She said part of the rehab program has been carved out for well and septic repair,
7 and is part of the budget. She said the highest well cost $13,800.
8 Commissioner Price referred to the budget line item for housing rehabilitation, and asked
9 if this is increasing from $375,000 to $754,000 because more funding is needed.
10 Sherrill Hampton said yes, the funds are for urgent repair, the well and septic repair, and
11 comprehensive rehabilitation goes even higher. She said this replenishes the funds, and there
12 are several jobs forthcoming that will have relatively high costs. She said staff is focusing on
13 making the best and most efficient decisions.
14 Travis Myren resumed the presentation:
15
Human Services
• Housing and Community Development—page 278
Housing Choice Voucher Rent Subsidies
ORANGE COUNTY
16
Human Services
• Housing and Community Development—page 278
• Community Development Division
Federal HOME Grant
• FapactHGMFGraaf.0—raelrom$G01,0A0 in FV181Bfo$350331in FY18-20
Urgent Repair Program
Rape. hasbh_Iga_aafary.xcaaaitilily,<50%AMi
• M•InIam S200,V001or FYI W20
• Curnnr Pmgrem Bianco-3106.000m o1614
• Gaalof Rapainng 25 Xomaan FY1&20
Single Family Rehabilitation Program
• Comprenewae Rehebliieeam la Low ane Modamre aroma Famiiiea c80%AMI
• Maindin$253,000forFY19-20
• Currem Program Bvance$126,000m o184
• Ggal of Rehabiliuting 15 Homes
ORANGE COUNW
17 M NORTH—AMA
Human Services
• Housing and Community Development—page 278
Urgent Repair Units Single Family Housing
_ — Rehabilitation Units
i.C
ORANGE C01OI.IhRY
1^ Y! NORTH<.AROLMA
12
U19t roJeUs snglrFemi�Reneuareeon Fi4xJs
2
3 Travis Myren said there is a lot of acitivity in the central and western parts of the County.
4 Commissioner Marcoplos asked if seniors are given prioity.
5 Sherrill Hampton said yes, the urgent critical repair program is at 50% and is only for
6 elderly, physically challenged, and low income individuals.
7 Travis Myren resumed the presentation:
8
Human Services
• Human Rights and Relations—page 292
•Total Expenditure Budget-$344,031
Increase.1563.552 Ore,FY2g1&18eudgc
•Structural Racial Equity Review-$20,000
-E,—Acceae,Peuslea,P—ureaanel pantslmp—
•Offwe Assistant Transfer from County Aftorney-$32,806
ORANGE COUNTY
9 z9 . i<iurwa r_n,
10
11 Commissioner Greene said the racial equity analysis seems to be a major issue to
12 tackle, and asked if this encompasses specific items.
13 Annette Moore, Human Rights and Relations Director, said they plan to assemble a
14 team to look at County policies and procedures, and work with the Government Alliance on
15 Race and Equity (GARE), and in cohort with other County and State agencies, to come up with
16 a plan on how to undo racism in our agencies and how this effort can be expanded across the
17 board with common language.
18 Commissioner Price asked if Annette Moore could explain the areas of discrimination for
19 the 19 fair housing complaints.
20 Annette Moore said the most common complaint that staff is seeing is disability cases.
21 She said the other common issue is familial status cases. She gave an example of a housing
22 provider that told people that they could only have three people in a two bedroom unit. She said
23 there are providers out there that believe this type of discimination is acceptable. She said staff
24 is going a lot of training for housing providers and residents on rights. She said there is also a
25 big push by the Department of Housing and Urban Development (HUD) to look at sexual
26 harrassment in public housing, and her staff will be doing some work around this area.
27 Commissioner Dorosin said none of these complaints are unusual, and this has been a
28 big year for the department, which is a good thing. He said there has been incredible work
29 done here, but going forward, everyone needs do a better job communicating about local
30 programs, what the County is doing, how it is doing it, promoting the work of this area and
13
1 events, and engaging input from the community. He said he hopes Orange County will continue
2 be on the cutting edge on civil rights.
3 Annette Moore agreed and said her department is doing a self assessment, and is
4 learning a lot. She said she expects all will see a difference going forward.
5 Chair Rich said she would like to get a calendar of events set early, to avoid overlapping
6 programs and conflicting events. She said coordination could be better handled.
7 Travis Myren resumed the presentation:
8
Human Services
• Library Services—page 299
•Total ex diture budget-$2,526,764
-mreaee or3ee2370—FYX1619609eo
•Circulation Materials Increase-$15,116
-Main Llbeery-$9.000
CartberolMcou9al Mitldle Schoalt-$3.493
CyMary-$2 62]
Covers Ixreesed Cosl ofeooks end Elechonic Materials
ORANGE COUNTY
9 .i NORTH CA RO].tNA
10
11 Travis Myren said that the only change is for increased circulation materials to be shared
12 between the three locations.
13 Chair Rich asked if the digital library is growing.
14 Lucinda Munger, Library Director, said yes, and there is still only about 1,000 items. She
15 said the good news is that digital content does not take up shelf space and does not have to be
16 processed; however, cost is the bad news, as a digital collection is very expensive. She said
17 the digital collection is very popular.
18 Commissioner Price asked if the library has enough computers.
19 Lucinda Munger said yes, and about half go unused during the day and staff is looking
20 to reallocate them for better usage.
21 Commissioner Price commended the variety of acitivities avaiable at the library,
22 especially for young people.
23 Chair Rich said residents are fortunate to have great accessibliity through the different
24 locations, and can get materials easily through the Orange County library.
25 Lucinda Munger said the frequency of the courier service has greatly increased, and
26 staff wants to transfer items back and forth. She says there is a good chance one can get one's
27 item within 48 hours.
28 Travis Myren said that the CIP is still holding funds for the Southern Branch. He said the
29 Arts Center is no longer participating, and Carrboro is evaluating parking options. He said the
30 project is making progress, but some redesign work is needed due to the Arts Center stepping
31 out of the project. He said the operating costs will be about $660,000 for the new branch when
32 it opens.
33 Commissioner McKee asked if this cost is to be borne by the County, and when the
34 BOCC can expect to get an update on the project.
35 Bonnie Hammersley said yes, the cost will be borne by the County, and staff will have
36 more information after the summer break. She said an email was sent today to the Board of
37 County Commissioners with a brief update, but staff is not in a position to talk about it right now.
38 Travis Myren said the email did not actually go out today, but will go out tomorrow
39 morning. He resumed the presentation:
14
Human Services
• Library Services—page 299
Main Libi Circulation
Physical and Dial Collections
ORANGECOUNTY
1 d1 IIt-LINA
Human Services
Capital Investment Plan Projects
• Orange County Southern Branch Library-$5.6 million
(p.39)
-Carrboro Partnership and Development Agreement
50 Dedicated Parking Spaces
• Redesign Required
-Ms Ceder NO Larraer P]N[Ipa11@
-loan of GlNIXOEreluakig Opians la Parkag
-Gurry EveYnuig Sp®ceOpioirs
New budget and Schedule Pending
-Operating and Capital Costs to be Reevaluated Based on New
Space Allocations
• Net New Annual Operating costs for southern Branch Library Currently
Estimated at 0S$59,000 _
ORANGECOUNTY
2 tx NnR'rrt�'.nRntlNa
3
Human Services
-Social Services-page 375
•Total expenditure budget-$20,319,204
-Increase ol$6'/2,afq arer FY2015A9budget
Revenue Increase of($285,910(
e Nat County co Incre .13573,101
•Administration Division
Low 1—uns,Ene gy Assiktanca Progrem Adminiktratian Rownuo Incramo-
$13,.........Costa
COnKd Facilities Ma ssuanca Toth III(Lead Wakar)fromTma Lin—to
PenneneM Statue
-Oacrawain Ove�dme and Tamporery Parzonnal-(540,3951
Oeneeae In BWeing Leese Ccata-(516,00i
-Txhndogy ReplecamzMs-$2B,68B
ORANGE COUNTY
4 33 NOEeTH GRO].tNA
Human Services
-Social Services-page 375
• Public Assistance
'i and Expaocdue Increase 01$1 B].344br31ata Azocatbn or LIEAP end
Cdziz Into--,
-Oecreasean$10,89of in Spxial AzalztanteroAdulp tlwlo FewerlMiriduNz
Szrvzd
• New State Mandated Performance Measures
Required by General Shu—109A-74
Original MOO Adopted'n Jun.X18
-Manag,rAulhavetl to Appreve Annual Renewal,
ORANGE COUNTY
5 �. �•,I<�tlr�m„t,.
15
Human Services
-Social Services-page 375
Households Receiving food N Nutrition Services
Monthly Average
ORANGE COUNTY
1 :t5 NnRTlI GROI.INA
Human Services
-Social Services-page 375
FNS Applicedons processed In 25 Days
95%Stnte Requirement
ORANGECOUNTY
2 Je NnR'1'llfaenrlNA
Human Services
-Social Services-page 375
Medicaid Reciplents
Monthly Average
ORANGE COUNTY
3 11 -H-LINA
Human Services
-Social Services-page 375
Medicaid Applicatlons Pmassed Within Time Standards
90%SYote Requirement
ORANGE COUNTY
4
5
6 Commissioner Price asked if the Medicaid increase is due to more children.
7 Nancy Coston, Social Services Director, said this is mainly families with chidren, and
8 when the Affordable Care Act (ACA) came about, staff screened for Medicaid but some families
9 had not come in.
16
1 Commissioner Dorosin asked if Orange County is comparable with other counties in this
2 area.
3 Nancy Coston said there is a misconception that Orange County has no low income
4 families. She said there are many families where the parents are not eligible for Medicaid, but
5 the children are, and the poverty rate is still very high in the County.
6 Commissioner Dorosin said these families are possibly at greater risk, and it is more
7 challenging.
8 Nancy Coston said that everything costs more, and it is harder for families.
9 Travis Myren resumed the presentation:
10
Human Services
—Social Services—page 375
•Children and Famdy Senncea
-CcnvLat lZ.O FTEI CPS 5x 1 Wakera ham Tme Limitedto Peiman
-Add 1.D FTE Sec'wl Werkerl[o Aevutwich Child Wallam Program Cempllonca
$26,531
w 5tar1 111120
>Abng Alcng Revenue increeae In Gnatl Prabcllve ServtroeAdmFlaaaacn Revenue
wllN Diner CAanaea
-Redu[e Qvenlmedue to New Poam-(SB,3301
-Inc—In Horror Aid Cormecd due to Cemendtor S-1--$50,000
ORANGE COUNTY
11 as unulu r.awn.iaa
Human Services
—Social Services—page 375
Child—in Households Reported Chlldmnln D55LeplCustody
far Abuse and Neglect
W L��
CRANGECOUNTY
12 ea Nnamrr .axnrina
13
14 Commissioner McKee asked if there is any way to determine the source for the increase
15 in neglect.
16 Nancy Coston said staff has to identify contributing factors, and parental substance
17 abuse, domestic violence and mental health issues are the consistent causes in about 80% of
18 cases. She said it involves all kinds of drugs and alcohol, and the domestic violence situations
19 are complex, and often result in requiring DSS custody.
20 Commissioner Marcoplos asked if these increases are happening across the country.
21 Nancy Coston said yes, and Orange County is slightly slower in increasing foster care
22 numbers, than other counties. She said this is a big problem.
23 Chair Rich asked if all of the kids are being fostered.
24 Nancy Coston said yes. She said the majority of children are in family foster care, with
25 the next largest group being therapuetic foster care through the mental health system. She said
26 the latter are still with families, but there is additional treatment and funding through the mental
27 health system. She said kinship care is also used a lot, followed by a small group of very
28 challenging children who do not do well in family foster care. She said some children are in
29 emergency rooms for a horribly long time, and it can be very difficult to find good placements for
30 some children.
17
1 Commissioner Price asked if the Social Worker 1 position is an entry level position.
2 Nancy Coston said yes, it is an entry level social worker position, but it is not a Child
3 Protective Services Social Worker. She said this position will work alongside Child Protective
4 Services social workers to allow them to provide better focus.
5 Travis Myren said the funding for this position is for 6 months, starting in January. He
6 resumed the presentation:
7
Human Services
—Social Services—page 375
x9t Fwsar Twrn ne<emr¢m9nmh r.ce rowca wrce
95%State Nequlrcmenr
ORANGE cousin
8 C1 RTH UROLINA
9
10 Commissioner McKee asked if this reduction in face to face visits is because of case
11 load.
12 Nancy Coston said yes, it is difficult to meet the needs. She said children that are
13 placed in other states are a challenge, and this is a hard measure to meet.
14 Commissioner McKee said the state requirement is misleading, and asked if it must be
15 at the 95% level.
16 Nancy Coston said yes, wherever the children are, DSS staff need to get to them.
17 Commissioner McKee said that if the trend starts to drop, the BOCC needs to know this.
18 Travis Myren resumed the presentation:
19
Human Services
-Social Services-page 375
• Economic Services
-rae.-ane mareeaaef�szz,oaolfmm s�eaieeaian ena aarannneiceaa
—Tmnanen elEmergency AaaiefancePdminiatratienfrem DSste lirterfailM1 Council
entl O.N.Cangregafionein Mesian
e Mrnre S130,T95 hem SubaiayD'niaienleEceiwme5erviceeDiriaien—
C9nhac[Services
ORANGE COUNTY
18
Human Services
—Social Services—page 375
MM FIMU Assam— waac Participants
MeaYlty A-hip Gained Emplpymeltt
al
ORANGE COUNTY
1 O NORTfI GROI.INA
Human Services
—Social Services—page 375
Wark First Spplicatiaas prorossed in 45 Days of Reroipt
95%State Requirement
ORANGECOUNTY
2 as NnRTH GRnhIHa
Human Services
—Social Services—page 375
•Subsidy
—Inemeae FeslarCere antl Atlopdon Paymenla-§2p],30s
increase in Number of Chiklmn In�55 Cusfady
e Slab Poliay CM1enge lnereaairg Me Age Per Epgibllhy hem d8 fe 21
—Inemeae In GM1ptl Cem Subakyfer�ey Cam-§129,199
e FmMad by Tresn(erhom Social Justice Funds
c pmen by Increased OemarM
ORANGE COUNTY
3 as NORTH GROLINA
Human Services
—Social Services—page 375
A xlddl Number of Cl 5edeed per Uudupllnred Uunt of[M1lleren
al 61'tlsI'd fare Subsidy aeceiNng Subsitly by Fbcal Vear
ORANGE COUNTY
4 S6 NORTH GROL[NA
19
Human Services
-Social Services-page 375
%a SuU9Qy Applltatbnf P —d In 30 Averojo Monthly Payment per ON
U.N.pay,
95%Sane pequP—, y
ORANGE COUNTY
1 47 N-1HGR ANA
2
3 Commissioner Dorosin asked if there are eligible families who are not getting subsidies.
4 Nancy Coston said DSS started a wait list again a couple of months ago. She said this
5 happens all the time, but the state gave more money, and staff can start to clear the wait list.
6 She said there are over 100 now, and about $500,000 in state funds has come in. She said
7 more people are getting employed now, and the trend is back up, but she thinks things are back
8 on track now.
9 Commissioner Dorosin said he would be interested in a review of an annualized update
10 on how the County is doing with poverty related issues in different departments. He said he
11 would like updates more frequenty, and to maybe learn about particular areas that are
12 persistently problematic and need to be addressed. He said he wants to know how the County
13 should prioritize. He said perhaps the County should focus on the FSA, child care subsidies, or
14 Pre-K and housing, all of which have complicating issues. He said it would be helpful to
15 evealuate maintaining the socioeconomic needs of the community the same way that the BOCC
16 prioritizes budgetary outcomes, as well as substantive outcomes.
17 Commissioner Marcoplos said since the BOCC will be getting the results of the poverty
18 study in the fall, that might be a good time to pull in more information.
19 Quintana Stewart, Health Director, said staff is working on updating that report now.
20 Commissioner Dorosin asked if the report incorporates other areas.
21 Bonnie Hammersley said yes, this is for the whole Human Services team.
22 Chair Rich said this would be a good petition to get a quarterly update, and will address
23 it at the next meeting.
24 Chair Rich asked if there is an update on the balance of the Social Justice fund.
25 Bonnie Hammersley said there is $200,000 in the recommended budget. She said there
26 was $328,000, and $128,000 has been removed.
27 Commissioner Price asked if emergency revenue to OCIM is working well.
28 Nancy Coston said yes, this has been a good partnership, and DSS is contracting with
29 OCIM to deal with walk in emergencies for cases in which DSS is not already involved. She said
30 this contract was the right decision.
31 Commissioner Price asked if the County is prepared for a direct or indirect hit, or a
32 disaster.
33 Nancy Coston said the County is definitely working on a plan, and has been internally
34 discussing sheltering concerns. She said each event brings new opporutnities, but flooding has
35 been a consistent problem.
36 Travis Myren resumed the presentation:
37
20
Human Services
-Non-Departmental-page 313
• Total Expenditures-$1,732.79C
•Consistent with Outside Agency Recommendations
•Community Centers
-County Funda lnareeaed by Trm Pe,cen[[2%)
.Resuks rn f5�]6lncreese in6ene,sl FUM Ggpon
-Tulel Ganaml Fund CoMribNiona to Community Gaolers
Roger.CaOf Ca =total
• r Glare,—Ccnnsnlry G Tda I--
89t)1)
•EflarA Creeks CommunM errtei idL SB9]51
ORANGE COUNTY
1 EB NORTtt C1 LINA
2
3 Commissioner McKee referred to the outreach programs and summer enrichment
4 programs that require transportation, and asked if staff has looked at how to facilitate bus
5 service for this travel.
6 Travis Myren said yes, staff has looked into this and can look further.
7 Commissioner McKee said transportation is an ongoing issue, and the County should
8 keep this in-house, so private transportation is not needed. He said this is an issue for
9 community centers arranging travel for special field trips, and private coaches are expensive,
10 and other options bring up insurance issues.
11 Commissioner Greene said this is an issue for the Rogers Road Community Center right
12 now.
13 Commissioner Dorosin asked if school buses could be used during the summer.
14 Chair McKee said there are insurance and availability issues.
15 Commissioner Greene said church vans in the vacinity of Rogers Road are not big
16 enough, and there are also liability issues.
17 Commissioner Dorosin asked if this topic can be added to the next school collaboration
18 meeting agenda, as this is critical issue.
19 Commissioner McKee said he is working with Orange County Schools (OCS) now on
20 this issue.
21 Commissioner Marcoplos said he wanted to recognize Coby Austin, who has been
22 leading the the FSA, but is leaving the County tomorrow.
23 The Board wished her good luck in the future.
24 Travis Myren continued the presentation:
25
Community Services
• Animal Services-page 54
•Total expenditure budget-$2,330,829
-m�rease ofawa,000 war Fvzgta-faem9el
-RaVan„a_._egs5a2eai
Net County Cost Increase$54,73B
•Administratlr]n Minion
Low Wet[n -,y Spay and N.—
26
ORANGE CCLNTY
E9 NORTH CA1mLFNA
21
Community Services
• Animal Services—page 54
•Animal Shelter Division
-commamtycirine Fammsanvoaspeaml�avarennan care-37.400
.Hearlworm Treabnerdfmoaga
-oPa�amre caarm�.e®aa
.as,tsolaraaimel Medical suvWies
.53,60Mrveleb-,S--a
-FdendaotAnimal SemceaB Community Giving Fund to Bubaidize Ma Caalot
Mlcrochgls
a Tote)C i,Wbati-33.500
p$6.50 perAdaptlan
ORANGE COUNTY
1 W N(lRTlIGROI.INA
Community Services
• Animal Services—page 54
Animal Shelter Admissions
Live Release Hates
2
Community Services
• Animal Services—page 54
•Animal Control and Protection Division
Municipal servicerevenue ch®--$42,9081ota1
w Canbore-inveasaaf97,291duelostaflandindire<t casts
a Chapel Hill-meraeae of$i1.121 duet ataHerd intlirectcoels
Hillsborough-increase af$23,9�9 duetocell vdume and indirecicosts
-Indirect Cash Naw Include the Coat of Emergency 911Rt)ispakh
ORANGE COUNTY
3 NORTH-INA
Community Services
• Animal Services—page 54
Animal control services Responses crueny&Meglect lmreniptions
ORANGE COUMY
4
5
6 Commissioner Dorosin asked if Animal Services's number one priority for the coming
7 year, could be identified.
8 Bob Marotto, Animal Services Director, said staff is continuing to work to provide
9 subsidized spay and neuter services for pets. He said this program has been broadened, due
22
1 to getting a grant for low income families, which is a primary community-oriented objective. He
2 said staff wants to broaden outreach through local communities.
3 Chair Rich asked if the barn cats are working cats.
4 Bob Marotto said yes, and the County has a barn cat program, and these animals
5 provide services to farm settings. He said this program started in late 2017, and staff continues
6 to work on this. He said staff is working with people to get these cats spayed and neutuered.
7 Commissioner McKee said barn cats are notoriously difficult to work with, as they may
8 appear regularly, or not be seen for weeks. He said these cats are wild animals.
9 Travis Myren resumed the presentation:
10
Community Services
• Cooperative Extension—page 99
•Total expenditure budget-$400,402
Cenaase of$3.55a Frem FY2016-19audget
Revenue Reducedby 510,600
Net County Cosle Increased by$6.44]
•Transfer Breeze Fann Contnputlon of$1 f1,D00 to Article 46 Sales
Tax Fund
•Salary/RenerR Costs Consistent with state Pay Plan
ORANGE COUNTY
11 s4 �,vuu .tinn ni
12
13 Commissioner Price said 4-H offers great programs, and the increase is phenomenal.
14 Travis Myren resumed the presentation:
15
Community Services
• Department of Environment,Agriculture,Parks and
Recreation—page 122
•Total expendiWre budget-$4,043 Ca3
-Revenue lncreeeeef($]5,1391
Net C-My Costs decreased by($75,642)
CemmunTy CeMere Budget of$MorW5 Maved to Rumen 5endces Nen-
Oepartmenlel(p 313)
•Administration l
-ReeYlocet•$7.970n Pnntiiy end Takvhene Ceshm Recreation
Disprfw Srdlamard Wod,wit Durham Courrty en Irdarbcal Agr•emem for Ldr
RNer R*A-$4,7W
.Ce Sha d,*Ournem County
ORANGE COUNTY
16 65 NRR'1'lI CT ROI.INA
Community Services
• Department of Environment,Agriculture,Parks and
Recreation—page 122
Number otPmgram Registrniona %ef Onlirw R�istntions
Prouasad
ORANGE COUMrY
17 NORr1i CAimLlNA
23
Community Services
• Department of Environment,Agriculture,Parks and
Recreation—page 122
• Recreation Division
-NewAffer 5cheelPmgmm
MondePr—y30":00PM
e Serving Ages S-12
a Cepec Ey oldB;Financal6reek Even e112
-Pmgrem Cosl4 Families-890 par creek
c Schools-$54,5g
-After Sch.IRp ram Expanse-$29,163
a 8---11 Slff&Qapar .Seppliee
-NewARer School Program Revenue-($4B,BDgiSasetlonN Pomerpsrrrsper NBak
x Net C-ty Co (52o,d97)
ORANGECOUNTY
1 57 N(lRTll GROI.INA
2
3 Commissioner Dorosin asked if the after school program will be held in the schools.
4 David Stancil, Department of Environment, Agriculture, Parks and Recreation (DEAPR)
5 Director, said it will be held at the Central Rec center.
6 Chair Rich asked if additional staff is needed.
7 David Stancil said no, seasonal employees will run the program.
8 Travis Myren resumed the presentation:
9
Community Services
• Department of Environment,Agriculture,Parks and
Recreation—page 122
ExP•rne Rwwu• aka
pll-SB f.iia.2N 9300.6vl
2NI0.�1 S3]3,xEE
M19da PUE. 1'8a IA5 Li30 a]t B5
BarefwOrverl Pmmgvam CorJs-5aeraalSIDR�S�grpNas�ConQaY 5arvzas
ORANGE COUNTY
10 N N(lR9'Ii—LINA
Community Services
• Department cf Environment,Agriculture,Parks and
Recreation—page 122
I 40,I .W.Pregmma OM." Area$.Number of Eam11-1 per
Program
NekkhP INesayk Enrdbnanrs
oA��ao
11
24
Community Services
• Department of Environment,Agriculture,Parks and
Recreation—page 122
• Parks Di—ion
Lang Wage fWTempp Staff-$13,376
Ixroaaa Saoaonal StaffHoura.$7,056
n Addsa85 Haure
Rewmng Cap*.$60,103
RRploca RaalMowas,Paint Mgehma,Oran end Popcorn Machine
-ReMPorMebiM Office llnilnM RMckweetl Farm Perk end Millhouae Aoed
Pentling Remetlle0en-$Z2,a66
Fee ohengea-p-647.440
ORANGECOUNTY
1 I10 N(l i—LINA
Community Services
• Department of Environment,Agriculture,Parks and
Recreation—page 122
• Natural&Cultural Resources
-Replace TrenaducerelerWellMongodng-$3,M0
Acres Protected through Property Olebatle Funding Leveraged aM M..Acqulsltlon or Qnservadnn Ea.zM a Oonafed Property
naeaa
2 s mmurr nmry nm¢e¢a¢n•.m¢rme.
3
4 Commissioner Dorosin asked if the County is planning another LocalFest.
5 Travis Myren said it is under the Article 46 funds (page 63).
6 Bonnie Hammersley said staff has talked about doing it in the spring, because of
7 conflicting events.
8
CaPltel Inter ent Plan
Parks
')hr1 Pr"-'I ll r• �Nv ab Mal
• FieltlrbeLe¢a1¢d et Fairview ¢r
• � Porrarm„e 9hMl ke[ApprevM bv[^
"�� _ FY2019 2p LNk Rlrer Rwse I-E50.p00
50%Oufiam Llaw9y
FY2 11FUMae PeARem E].56I ..
• '` 3lela Fwdetl
a • �••—�-• _s_ �,� ORANGE COUN Y
9 . -....- .w ••.r. �„ NORTH CA RnI.I\'A
10
11 Commissioner Marcoplos clarified that there probably will not be a performance shell in
12 the River Park.
13 David Stancil said entertainers generally bring out temporary stages, which is sometimes
14 a blessing in disguise, as there is flexibility in being able to vary the location of the stage. He
15 said the Hillsborough Historic District Commission was concerned about the natural setting, and
16 did not approve the shell in River Park.
17 Travis Myren resumed the presentation:
18
25
Community Services
• Sportsplex—page 399
Total Expenditure Budgel $4,025,654
Total Revenue Buduet !$4.625.654Y
Net County Costs $0
• Includes Debt5erviae-$667 A40
• Includes Expected Revenue and Expenses for First Full Year of
Fieldhouse Operations
-euegereeexgeeee an4.ers
-Sodgeted R-e (5267,7%)
Allmc Me ,hina I$MMM
2- CoW(Fa M) I543.125y
• Fee Schedule Included In Fee Table
-Caam caa biawma Tmal$ets.dge ORANGE COUNTY
1 &R N(lRTtIG LINA
Capital Investment Plan
Sportsplex
Sportsplex Projects$222,000 (p.105-112)
-Utility Management System-$75,000
-Entry Door ReplacementlADAAccess-$20,000
-Van/Bus Replacement-$75,000
-Pool Boiler Pumps-$52,000
ORANGE COUNTY
2 6 wwu .nuai n.l
3
4 Commissioner Dorosin referred to line item allocated for"memberships for fieldhouse
5 operations" and asked if this line item is calculated according to a certain formula.
6 John Stock, Sportsplex Director, said this is a best guess, and staff has looked at how
7 the memberships have grown, and seen the velocity on an ongoing basis.
8 Commissioner Price asked if the front door renovations will have a vestibule for energy
9 efficiency.
10 John Stock said this is a concern, and staff has not contemplated this. He said it is an
11 awkward situation and the cost would be significant. He said the current doors are wearing with
12 age, and need replacing. He said staff can consider this question further.
13 Commissioner Price asked if there is a plan to do anything about the overhang and the
14 bird problem.
15 John Stock said yes, staff has tried to handle this, and knows something needs to done
16 to deal with the bird problem.
17 Travis Myren resumed the presentation:
18
Community Services
• Economic Development—page 139
•Total expenditure budget-$531,085
-Incroeae or$17,624o FM16-19DWgst
• No Significant Budget Changes
to—W and egmmsrdal Inqul6w as4psnus m stars sits sol-don
empasela
1 9
26
Community Services
• Economic Development—page 139
•GrantActivity History
Small Budnav GrarR4 apkuRurc rmsrpr6ws anrltl
ORANGE COUNTY
1 Iiu N(lRl'H GROI.INA
2
3 Commissioner Dorosin asked if the maximum amount of money is being given out.
4 Steve Brantley, Economic Development Director, said the business grants are running at
5 a ratio of 3-4 times the ask on a quarterly basis, versus the amount of funds available. He said
6 the subcomittees that review these applications are not really maxing out the grants, but giving
7 maybe 30-50% of a request in order to cover as many applicants as possible.
8 Commissioner Dorosin asked if all available funds are being given out.
9 Steve Brantley said yes.
10 Commissioner Price said it is important to note the return on investment of the
11 agriculture grants.
12 Tyrone Fisher, Cooperative Extension, said that the Breeze Farm is a great example. He
13 said additional programs are bringing in additional revenue, so the invesment has continued to
14 pay off.
15 Travis Myren resumed the presentation:
16
Community Services
• Chapel Hill Orange County Visitors Bureau—page 143
•Total expentliture budget-$1,713,212-offset by occupancy tax
• Budgeted oc[upan[yTaX ReVenUe lndrease of 6%-($80,597)
Ompengr Tax Revenue History
ORANGE[OLINTY
17 87 N MTH G O]rNA
Community Services
• Article 46 Sales Tax—page 62
•Total projected colleclione-$4,068,240
-4%Intro Over FY201819P.p1dons
•5C%or$2,034,120 Allocated to Schools and Nstnbuted by Average
Daily Membership(ADM)
-Chapel Hill-CarrCoro City Schools-t1,223,319 for Technology and
Facility Improvements
-Orarge County School:-$810,901 for Technoogy
ORANGE COUNTY
1^ BB NnKr'H<nnnI.INA
19
27
1 Commissioner Dorosin asked if the Visitor's Bureau's budgeted amount is going down
2 because of the expected occupancy tax revenue increase.
3 Laurie Paolicelli, Visitor Bureau (VB) Director, said no, and the VB is carrying forward a
4 fund balance of$238,000. She said the actual budget will be the same, and the occupancy tax
5 is continuing to increase.
6 Chair Rich asked if the Board of County Commissioners could get a list of the facility and
7 technology work that is being done.
8 Paul Laughton, Budget Director, said it is itemized in the Capital Improvement Plan (CIP)
9 book under the Article 46 section. He said the Article 46 funds are above the amount being
10 spent in the schools.
11 Commissioner McKee said the County needs to publicize this, as the percentage is not
12 the only thing being given by the BOCC to fund the school systems.
13 Travis Myren said there is a table that can be distributed that outlines the various
14 sources.
15 Chair Rich said it would be good for the BOCC to have this, as the BOCC has been
16 getting emails about this lately.
17 Travis Myren resumed the presentation:
18
Community Services
• Article 46 Sales Tax—page 62
•50%allocated to Economic De iopment-$2,034,120
nad5em®ne mlry lriM1asbirnee E90a,180
M¢Oarie wllh seM[e®greemenl E50,000
NEo;envacreearn arelvMaro Mvninr•ri0ra en PorCaarta Bam
urines mn Np NmvWmh BurmerM:3330.LG0@slane•
Ipm—Caner—I h Ei3,500
Ageculurn Grant Et W
Bwrcss tiestrveh GprM1s Er5u.o0o
Incmrres Eb114U 4rveviv of 553,305
a�cWyrm Slmnr 55 oao
eex Fame cafuGwan 510, Movmfmm p aEvmnmon
mane oelelepmen sumrt San,Ooa
a nnnvg 55h,000
aarMa cn.nvsnoaes.ps amo,oao
19
TOTAL t.4-
200
21 Commissioner Price asked if the original amount in the loan pool could be identified.
22 Steve Brantley, Economic Development Director, said that the amount was $200,000,
23 which was transferred from the Visitors Bureau to the loan pool. He said this money returns to
24 the County with a minor amount of interest. He said the demand has not been as strong since
25 the County started the grant program, but it is still very active.
26 Commissioner Marcoplos asked if staff could given an example of collaborative outreach
27 transaction.
28 Travis Myren said Carrboro has sponsored a festival, and asked the County to co-
29 sponsor it, and Chapel Hill has sponsored a luncheon and asked the County for funds.
30 Commissioner Marcoplos asked if this is based on a discretionary need.
31 Steve Brantley said it gives flexibility for unseen, miscellaneous requests.
32 Travis Myren said with a more sizeable amount, staff will make a more formalized
33 request with an intentional method to evaluate projects/events.
34 Chair Rich asked if the date has been set for Economic Development Summit.
35 Steve Brantley said he will be talking to the BOCC about this shortly and it was held in
36 the fall last year and was radio based.
37 Chair Rich said she received good feedback, and people really seemed to appreciate it.
38 Travis Myren resumed the presentation:
39
28
Capital Investment Plan
Water&Sewer Infrastructure
• Economic Development Water&Sewer Infrastructure-
$1.06 million(p.91)
-Hillsborough Economic Development District Sewer Project
• Supplemental Funding No to ConstWi,on Oasts and Adds ional Rock
Giscwered During Geoteehnlcal ImestigaGon under i—rstate4o crossing
• serves zoo acres and 1 2 mllllon square fee[approved in the 5eblers Point
MPD-CZ
ORANGECOUNTY
1 N NORTIIGROI.INA
Hiilsbo mug h Area ED D C I P Prated Area
A�
ORANGECOUNTY
2 Nna'rrl GantlFla
3
Community Services
• Orange County Public Transportation-page 333
•Total expenditure budget-$2,259,G'82
-EapentliWrolncroaaeotb511,8`AOrorFY2b1818 EutlpN
-Rarenua lncrcaae oftS29a,B1atO+er FY2018t9Budget
-NMCounty Ccatlln—*by821a,7M
OCPT Expenditure and Revenue History
4
Community Services
Orange County Public Transportation-page 333
OCPT fawn.hom G-and Farva -F ald.w
ORANGE COIMY
5 71 NOaIH f.AROL NA
29
Community Services
Orange County Public Transportation—page 333
•Transfer Motor Pool Division
• Create Department of Transportation services
$1,126,128 and six(6.0)FTE
Annual Fuel Loneumptlen F Gdleia Fleet Fuel In Mllw per Caflnn
ORANGE COUNTY
1 ]S N(IRTIr-LINA
2
3 Travis Myren said there is an expansion of scope by moving the motor pool from Asset
4 Management Services (AMS) to OCPT.
5 Commissioner McKee asked if 6 employees are being moved, or if 6 new people are
6 being hired.
7 Travis Myren said staff is being moved, and there are no new employees.
8 Commissioner Marcoplos said it would be helpful to separate grant revenue versus fares
9 revenue.
10 Travis Myren said staff can provide this information.
11 Commissioner McKee asked if staff has looked into any grants on electric buses that are
12 amenable to the size the County needs.
13 Theo Letman, Transportation Director, said staff is in the process of applying for grants
14 for this, and are part of a state survey. He said there are three grant programs: bus and bus
15 facilities (5339); a low emission vehicle program; and a new bus program with funds, and the
16 department is working with Brennan Bouma, Sustainability Coordinator, on this. He said
17 Brennan Bouma has applied for a grant for a high charge electric station.
18 Commissioner McKee said this might be a good time to look into a reverse route.
19 Theo Letman said staff is looking into exciting options for vehicles, and are open to
20 different types.
21 Commissioner Price said the improvements are wonderful, but one thing people are
22 concerned with is the various types of partners on the routes. She said it is very confusing.
23 Theo Letman said staff meets regularly with local jurisdictions, and discuss this concern
24 frequently. He said there are a lot of jurisdictional boundaries that are federally mandated, and
25 others that do not make sense.
26 Travis Myren resumed the presentation:
27
Community Services
Planning and Inspections—page 350
•7otal expenditure budget-$3,215,117
.-erpendwromcroe:eotar ota
Reenup DeC2d e0f5],932 nuet0 Emelan GOMr01RMenyp FleFWetioe
Inepenlons Revenue Erosion Control Revenue
9C%[Pemveryln FY]420 55%[MNnvreryLrfY1420
`�ae
�s ORANGE
A¢atOLrfl COUNTY
28nnn� r ��
30
Community Services
• Planning and Inspections—page 350
•Technology Fee Recognition-$Net Zero
-l'—.eapenda.msand R....V70oo
•Temporary Star[ReductoH-$68,000
-R.desrd by Twal2D FTEITmr Lim@.d lnspxuena Empley.w In FV18-la
• Contract SeMces Reduction-$54,000
-FiscellmpectalDmrobpmerd5ludy Encumbarodln FY1519
Elimination or Enand Sewer System Fund as the System was
Transferred to the City of Mebane during FY2018-19
ORANGE COUNTY
1 Tl NORTrt-LINA
2
3 Commissioner Greene asked if the 2017-18 project could be identified.
4 Craig Benedict, Planning Director, said it was Collins Ridge in Hillsborough, and there
5 was a master plan with mass grading. He said this money supported a position that was for a
6 number of years, and has gone through various phases.
7 Travis Myren resumed the presentation:
8
Community Services
• Planning and Inspections—page 350
• Insert Perf.Meas.For Current Planning
Zanlr�g CnmPllance Pnmlt PmcesIN %.f 2.Nng Wnglabts Rerp.nded m
m x,wd�„nmswim,wrc wltW germ eeinesr Dayr
�.a•.a.mw r•.mm xe�.c.mm�3v a��•..cq.
ORANGE c NTr
9 IE NORTH!RO].INA
Community Services
• Planning and Inspections—page 350
Number of Building Permits Field Inspections per Day
Issued
�s•,I mum+.Pm�.®•.u•...m�•.wx.,o•aw,..e,ow,m.un�v e•o.���..m�,ORANGECOUNTY
10 e N_11 ROLI NA
31
Capital Investment Plan
Planning and Development
• Lake Orange Dam Remediation-$95,000(p.42)
-FY2019-20 Projects
• Sandblasting and Painting Intake Tower Beams and Gate Actuators
• Replacing Concrete Expansion Joints and De-mucking Sluice Gate
tl
r
�f
1
2
3 Commissioner Price asked if there is an update on the hydrilla issue.
4 Craig Benedict said staff is working with the State on this, and have a contract for
5 additional chemicals.
6 Commissioner Price asked if carp are still being used.
7 Craig Benedict said yes.
8 Commissioner Price asked if there is an update on cluster development in the rural
9 areas.
10 Craig Benedict said the County has changed its regulations over the past five years to
11 say that the more open space that is provided, the smaller the lots can be. He said this
12 sometimes causes problems with septic systems. He said new Unified Development Ordinance
13 (UDO) regulations provide better clustering, making it a good choice as new developers come to
14 the area.
15 Commissioner Price said it would be good to be able to have smaller homes for seniors
16 who do not want large homes. She asked if staff has researched this possibility.
17 Craig Benedict said staff recently brought up the idea of having more duplexes, and
18 there are some regulations regarding environmental health that prohibit this. He said there are
19 some density issues in the rural areas, due to watershed regulations, but the County should be
20 able to move in that direction.
21
Community Services
• Solid Waste—page 390
•Total Expendfture Budget-$11,884,383
-Increase o151,943.9520-1�2019-19209.
-Revenue ln—n-&(s1009,A*
-S.
Weste Fund Balance Appropde9an-$1.340,N7
•Traneltlon to Full Enterprise Fund Status
-Eliminate Bvdgebd Geoerel Fund 0O-dn l ol$500,000
• Solid Waste FY2019-20 Budgeted Fund Balance-S4,219,059
ORANGE COUNTY
22 $1 N(lR9'11 fA ANA
32
Community Services
Solid Waste—page 390
• Solid Waste Program Fee
-Inveaae ol$10lrom$132[a$1 d2 parpmcel-($910.3121nc reeaeto$a 87 Millions
-Third Vaar of 5 Year Plnnnetl PM1aanln to 51G8
n May Needta ReviailProgram FecAmlysia Basadon$wcwrel Financial
Changes In Recycling Program
• Recurring Capital and Repair Items
-Administration Building Repair-$10,925increase
-VaM1icla Supplies and Equipment R"pair-$25,0Wincrsesa
-Sweeper Atrachment-$9,000
-Mower antl Ave 40 yard bm -$51,OW
• Household Hazardous Waste(HHW)
-C—2.0 FTEto Mlmmixe Increase In HHW Contract-$95 M
-neeya en nddnenal$174,—in Cpntractpal Eepenaea
-$77,8d8 Better Net Poeeion
-mareaae m Conuauamoent.$ad,oen ORANGECOUNTY
1 az Nnamrt .alenl.lr+a
2
3 Commissioner McKee referred to the solid waste program fees, and asked if staff
4 expects the $148 fee to hold.
5 Bonnie Hammersley said staff will do what it can to make this number hold, but when the
6 structural deficit was addressed, the County was bringing in $1 million for recycling revenue.
7 She said, currently, the County is paying $1 million to have recycling removed. She said things
8 have changed with the recycling markets, but staff will try to keep the fee no higher than $148.
9 She said if a change is needed, staff will let the BOCC well in advance.
10 Commissioner McKee said the fee is approaching a large percentage of the total
11 property tax on some of the smaller home properties.
12 Commissioner Dorosin said the County is paying $1 million to have the recycling taken
13 elsewhere, and asked if there are any alternatives.
14 Robert Williams, Solid Waste Director, said that if the County ends the recycling
15 program, it would increase the disposal costs by roughly $1.4 million. He said the County just
16 completed a recycling study, and the problem is to reduce residual trash (which is currently at
17 12% in recycling). He said staff has identified where the County can partner with businesses
18 and target the removal of glass from the recycling materials. He said a pilot program to
19 separate out glass, exists in some apartment communities, which has been well received. He
20 said the glass will be hauled to the glass recycling facility in Wilson.
21 Commissioner Dorosin asked if part of the costs are due to recycled products not being
22 as valuable to the recycler or because of the residual garbage.
23 Robert Williams said both. He said the residuals have complicated the problems, and
24 companies have started charging additional fees to separate it. He said the County needs to
25 clean up the residuals.
26 Commissioner McKee said getting rid of the program is not an answer, but the County
27 needs to get really innovative about how to approach it, or it will eat the County alive.
28 Robert Williams said the Solid Waste Management Plan is addressing this to meet
29 Orange County's needs. He said staff needs to look into alternative technologies.
30 Commissioner Dorosin said the goal is to get to an actual enterprise fund, but asked if
31 fees are inherently aggressive, is there some other reason why it has to be a self sustaining
32 enterprise fund that is funded through the fees. He asked if increasing taxes is a more
33 equitable way to distribute the cost than increasing the solid waste fee.
34 Travis Myren said there is no legal requirement that it has to be recaptured through fees.
35 He said the program fee is tantamount to a tax. He said an alternative would be for the Board to
36 increase property taxes in order to make the fund work, as there is no requirement that this be
37 an enterprise fund.
38 Bonnie Hammersley said there are fee waivers of$500 available, and the solid waste
39 program has a safety net in the general fund. She said if money is needed, to continue to
40 support the efforts, it should be done on the back end, and not on the front end. She said this
41 money helped to fund other efforts in the budget that are needed now, and the solid waste fund
33
1 has a healthy fund balance, around 34% versus the 16% fund balance for the County as a
2 whole. She said she plans to bring all fund balances to 16%, and so the County can rely on the
3 solid waste fund balance for a little while, and hopefully the market will turn around.
4 Travis Myren resumed the presentation:
5
Community Services
• Solid Waste—page 390
• Increase in Urban Recycling and Food Waste Collections Contracts-
$162,118
Recycling Processing Fees-$822,000 increase
-IncressesTalal Recycling Prxesing Ceslsb$862,000
-Praesawe Inability tc Sell Recyclable Mabdal
• Durham Tipping Fee Increase-$15,326
• Fee Schedule-pAe5
-Reewawarrorolevozal of slo�m Debeenomrvoo-oeelarea slerm:
ORANGE COUNTY
Community Services
• Solid Waste—page 390
Solid wawa Revenue$earlxs
ORANGE COUNTY
7 ee �r,n ulr�w„1�,
8
Capital Investment Plan
Solid Waste
• Solid Waste Projects(p.94-104)
-Equipment Replacement-$1,370,536
• Large Pickup roe Environmental Support-$48,1W
• Large Pickup for Construction and Demolition Landfill-$37,842
• FroM End Loader for Sanitation-$359,832
Road Tractor for Recycring-$150,560
• Two(2)Curbside Recycling Trucks-$776.158
-Comprehensive Solid Waste Management Plan-$175,000
• Develop Lantl Use Master PEan for Solid Waste Facilities aM Services
• Prevlde Twenty(20JYear Framework
• CPPrdinated with Ta
ORANGE COUNTY
9 r NORTIICAROI,INA
10
11 Commissioner Price said she does not understand the bullets in the budget highlights
12 section.
13 Robert Williams, Solid Waste Director, said staff is reorganizing the department, and
14 putting recycling in the appropriate area in the landfill. He said it is not additional revenue, and
15 it is a wash between different divisions.
16 Travis Myren resumed the presentation:
17
34
Community Services
• Non-Departmental—page 306
•Total expenditure 6udget-3470,882
• Mebane Joint Planning Protect-$15,000
-Cantainrd'n Na Rasem for Planning Iiioatiws Linr Iwm
ORANGECOUNTY
1 9t N(lR'1'H f.AROI.INA
2
3 Commissioner Price asked if the funds for the Mebane Joint Planning Project will be
4 used for a specific purpose.
5 Travis Myren said the line item has been used for a variety of things.
6 Craig Benedict said examples include a consultant, use plans, and studies, etc.
7 Chair Rich said she echoes Commissioner Dorosin's previous comments that the
8 performance measures have been helpful, as well as outcomes. She asked if staff can put
9 department heads' contact information in each sections.
10 Commissioner Dorosin asked if the remaining slides will be discussed.
11 Travis Myren said these slides are not related to this budget discussion, and the Board
12 will have this discussion in September. He said these slides were just included if questions
13 came up.
14
Eno EDD Analysis and
Recommendations
1) Decrease overall size of EDD by 400 acres
Consistent with prior analysis and board input
2) Focus on 100 to 200 acres with 1-85 visibility and
adjacent to US 70 interchange.
3) Over 100,000SF in 5 buildings has been approved in
recent years which shows market demand for flex
space in area.
4) Public Investment(CIP prior years)limited at this
time to easternmost 100 acres which have been
70%designed.
5) NCDOT has agreed in concept the viability of the
NC751`e)lension'into this area.15
_
ORANGE COUMY
Possible Future Land Use Map Ch.,",
t
j
A �
ram.WM
ORANGE COUMY
16 B9 NORTn<R INA
17
18 2. Adjournment
19
35
1 A motion was made by Commissioner Marcoplos, seconded by Commissioner McKee to
2 adjourn the meeting at 9:42 p.m.
3
4 VOTE: UNANIMOUS
5
6 Penny Rich
7 Chair
8
9 Sherri Ingersoll
10 Deputy Clerk II
1
1 Attachment 3
2
3 DRAFT MINUTES
4 ORANGE COUNTY BOARD OF COMMISSIONERS
5 BUDGET WORK SESSION
6 June 11, 2019
7 7:00 p.m.
8
9 The Orange County Board of Commissioners met for a budget work session on Tuesday, June
10 11, 2019 at 7 p.m. at the Whitted Building in Hillsborough, N.C.
11
12 COUNTY COMMISSIONERS PRESENT: Chair Penny Rich and Commissioners Jamezetta
13 Bedford, Mark Dorosin, Sally Greene, Earl McKee, Mark Marcoplos, and Renee Price
14 COUNTY COMMISSIONERS ABSENT: None
15 COUNTY ATTORNEYS PRESENT: None
16 COUNTY STAFF PRESENT: County Manager Bonnie Hammersley, Deputy County Manager
17 Travis Myren, and Clerk to the Board Donna Baker (All other staff members will be identified
18 appropriately below)
19
20 Chair Rich called the meeting to order at 7:00 p.m.
21
22 Travis Myren noted the following items at the Commissioners' places:
23 - Blue sheet: Memo from Asset Management Services (AMS)
24 - White sheet: PowerPoint
25 - Green sheet: all proposed amendments to operating budget
26 - Salmon sheet: CIP budget amendments
27 - White sheet: fee changes from the Health Department
28
29 Travis Myren reviewed the outline for the evening:
30
31 1. FY2019-20 Operating Budget
32 Consider and Approve Amendments to the County Manager's Recommended
33 Operating Budget
34 2. FY2019-24 Capital Investment Plan (CIP)
35 Consider and Approve Amendments to the County Manager's Recommended
36 Capital Investment Plan
37 3. FY2019-20 County Fee Schedule
38 Consider and Approve Amendments to the County Manager's Recommended
39 Fee Schedule
40 4. FY2019-20 Tax Rates
41 Consider and Approve Amendments to the County Manager's Recommended
42 Budget -the Ad Valorem (Property) Tax Rate, Special District Tax Rate, and
43 Fire District Tax Rates.
44 5. Break
45 6. Resolution of Intent to Adopt
46 Consider and Approve the Resolution of Intent to Adopt the FY2019-20
47 Operating Budget at the Board of County Commissioners Regular Meeting on
48 June 18, 2019
49 Operating Budget for FY2019-20
50 Year One (FY2019 -20) of the Capital Investment Plan
2
1 County, Special District, and Fire District Tax Rates
2 Fee Schedule
3
4 Travis Myren made the following PowerPoint presentation:
5
6 Intent to Adopt
7 Budget Work Session
8 June 11, 2019
9 Whitted Meeting Facility
10
11 Decision Points
12
13 School Funding
14 Operating Budget School Funding — page 148 (table)
15 • Total Recommended School District Funding
16 • Included as Part of the School Funding Target Calculation
17 • Target is 48.1% of General Fund Revenue
18 • FY2019-20 Recommended Budget = 49.5%
19
20 School Funding
21 Capital Budget School Funding — page 115 CIP (table)
22 Total: $11, 448, 606
23
24 School Bond Allocation — page 115 CIP (table)
25 Total Recommended School Bond Allocation- OCS
26
27 School Funding
28 Total Recommended School Funding FY19-20
29
30 FY2019-20 Budget Information
31 Fire District Scope (graph)
32
33 FY2019-20 Budget Information
34 • Jury Master List Creation — page 117
35 -Increase of$7,500 for the Jury Master List, which is Funded Every Other Year
36 • Data Source
37 -Data is from DMV Records (Licensed Drivers) and Voter Information (Registered
38 Voters)
39 -Names are drawn at random from the list.
40 -A jury summons is printed and issued to jurors by US mail.
41 • Geothermal Feasibility Studies Payback
42 -Current Geothermal Systems Save $6,300 per year
43 -$25,000 in feasibility study costs would be paid off in 4 years
44 • Solar Panel Installation at Waterstone Substation
45 -Joint Project with Orange Rural
46 -Discussion Part of the Interlocal Agreement
47 -Possibly Include Solar Feasibility Study in Architect's Scope
48 • Sheriff Overtime Report—graph (Sheriff Overtime Expenses with Reimbursement)
49 0 Transportation for Community Center Programs
3
1 -Use Conflict with County Vans for Summer Recreation Programming, Park
2 Activities, etc.
3 -Proposed Amendment to Add $140,000 to Purchase Two Large Capacity Vans for
4 Community Center Use
5 -Cost is Partially Offset ($107,000) by PAYGO/Cash Originally Budgeted for the
6 Cedar Grove Shower Project
7 -Vans Shared and Scheduled by Community Centers through Motor Pool
8
9 Commissioner Price asked if Community Centers will need to secure drivers and
10 insurance.
11 Travis Myren said there would be some type of lease/rental agreement, with which there
12 would be no associated costs. He said the vehicle is County property, which the County
13 insures, but the Community Centers would be responsible for providing properly insured drivers.
14 He resumed the presentation:
15
16 FY2019-20 Budget Information
17 • CIP Debt Model — Debt Service (graph)
18 • CIP Debt Model — Simulated Tax Rates for Debt Service (graph)
19 • OCPT Revenue- Fare vs Non-Fare
20 • Operating Budget Amendments
21 o Reordered and Renumbered - Tax Rate Amendments First
22 o Other Operating Budget Amendments - Offset by Increase in EMS Revenue
23 • Capital Investment Plan Amendments
24 o Offset by PAYGO (Cash) or
25 o Offset by Delaying Equipment for Southern Branch Library due to Construction
26 Schedule
27
28 Decision Points
29 Approve the Resolution of Intent to Adopt the FY2019-20 Operating Budget at the
30 Board of County Commissioners Regular Meeting on June 18, 2019
31 o Operating Budget for FY2019-20
32 o Year One (FY2019-20) of the Capital Investment Plan and Accept the Five Year
33 Plan
34 o Tax Rates for County, Special District, and Fire Districts
35 o Fee Schedule
36
37 Travis Myren said the list of amendments have been reorganized somewhat, so that all
38 amendments that will adjust the tax base are first. He began a review of the amendments:
39
40 1. Discussion of FY2019-20 Operating Budget
41 . Funding Decisions on the Operating Budget Amendment List
42 • Funding Decisions on the Other Funds Budget Amendment List
43 • Funding Decisions for Chapel Hill-Carrboro City Schools and Orange County Schools
44 o Current Expense (Per Pupil)
45 Deferred Maintenance
46
• Ame Budget General Fund Other Funds
ndm Sponsor Page Department Amendment Amount Total Total
ent
4
9-20OP-001 Comm. 43 Asset Increase taxes an additional 1/4 $ (469,272.00) $ (469,272.00)
Marcoplos Management cents to fund county efforts to
Services combat climate change
initiatives.Attachment D
9-20OP-002 Commissio 64 Asset Add funds to a Capital Project $469,272.00 $ 469,272.00
ner Management (AMS)budget appropriation to
Marcoplos Services- fund county efforts to combat
Transfer to climate change initiatives.
County Capital Attachment D
9-20OP-003 Commissio 148 School District Decrease the CHCCS special $ 1,203,030.00 $
ner Dorosin Tax district tax by 1.00 cent.The 1,203,030.00
purpose of this amendment is to
address the funding inequity in
the two school systems.
9-20OP-004 Commissio 148 School District Decrease allocation of District $ (1,203,030.00) $
ner Dorosin Tax Tax funds to CHCCS due to (1,203,030.00)
decrease in special district tax
by 1.00 cent.
9-20OP-005 Commissio 43 County-wide Increase the ad valorem tax by $ (2,008,483.00) $(2,008,483.00)
ner Dorosin 1.07 cent for education
allocated by ADM. The purpose
of this amendment is to address
the funding inequity in the two
school systems.
9-20OP-006 Commissio 148 County-wide Increase Current Expense $2,008,483.00 $2,008,483.00
ner Dorosin Allocation to Schools by ADM
CHCCS-$1,207,902 and OCS
-$800,581
9-20OP-007 Commissio 43 County-wide Increase the ad valorem tax by $ (1,999,984.00) $(1,999,984.00)
ner Bedford 1.066 cents for education
allocated by ADM
9-20OP-008 Commissio 148 County-wide Increase Current Expense $ 1,999,984.00 $1,999,984.00
ner Bedford Allocation to Schools by ADM
CHCCS-$1,202,852 and OCS
-$797,132
9-20OP-009 Commissio 43 County-wide Increase the Ad valorem tax by $ (8,071,474.10) $(8,071,474.10)
ner Rich 4.30 cents which reflects the
Upfront Tax Rate for Debt
Service rather than the Phase-In
of 1.50 cents contained in the
Manager's Recommended
Budget
9-20OP-010 Commissio 407 Transfer to Transfer 4.30 cents Ad Valorem $ 8,071,474.10 $8,071,474.10
ner Rich Debt Service tax proceeds to a Debt Service
Reserve Fund Reserve Fund
9-20OP-011 Commissio 62 Economic Hire a consultant to compile an $ 20,000.00 $ - $
ner Development inventory of agencies 20,000.00
Marcoplos participating in the workforce
development pipeline available
to Orange County and assess
the feasibility of a Tradescraft
Center.Attachments(Al),(A2)
Use Article 46 Sales tax to fund
the initiative.
5
9-20OP-012 Commissio 109 OCPEH To enable funding for an $ 35,226.00 $ 13,738.00 $
ner Greene ongoing full-time position for 35,226.00
housing locator within the
Community Empowerment
Fund. The OCPEH will
administer the contract and
funding will be distributed
according to current allocation
within the Partnership.
Offsetting Revenue from the
Town's share is$21,488.
Attachment B
9-20OP-013 Commissio 71 BOCC Increase the base salary to $ 26,737.00 $ 26,737.00
ner Rich $23,591 for the County
Commissioners to the regional
average compensation as well
as the cellphone allowance to
$85/month,the internet to
$75month,and car allowance of
$200/month.Attachment C
9-20OP-014 Commissio 71 BOCC Add funds to the $ 4,000.00 $ 4,000.00
ner Rich Commissioners travel line item
in the County Clerk's
appropriation to cover
anticipated increase in travel
expenses for conferences and
training for FY2019-20.
9-20OP-015 Commissio 447 DEAPR Eliminate the revenue for the $ 1,500.00 $ 1,500.00
ner Price user fee of$3 per person to
participate in open gym at the
Parks&Recreation gymnasium.
9-20OP-016 Commissio Various County-wide Increase mobile telephone $ 22,590.00 $ 22,590.00
ner Rich Pages stipend from$35 to$50 per
month for county employees
who use personal mobile
telephones for county business.
9-20OP-017 Staff 306 Non Increase in Triangle Area Rural $ 1,500.00 $ 1,500.00
Departmental- Planning Organization(TARPO)
Community dues for FY 2019-20 from
Services $7,500 to$9,000
9-20OP-018 Staff 371 Sheriffs Office Add a 1.0 FTE Deputy Sheriff 1 $ 67,706.00 $ 11,284.00
position to provide School
Resource Officer(SRO)
services at Eno River Academy.
The County will receive
reimbursement for the 10 month
School Year associated
expenditures. Offsetting
revenue of$56,422 from Eno
River Academy for SRO
services for the 10 month
School Year period
9-20OP-019 Staff 246 County Increase Emergency Medical $ (250,000.00) $ (250,000.00)
Manager Services Collections by
$250,000
9-20OP-020 Commissio 109 County Decrease$4,000 in Food $ (4,000.00) $ (4,000.00)
ner Rich Manager Council division for one-time
Equity Training that was
budgeted in FY 2018-19
6
9-20OP-021 Staff 495 Solid Waste Add a Storm Debris Fee Waiver
option to the County Fee
Schedule to allow limited storm
fee waivers for residents TBD
following undeclared storm
events.
9-20OP-022 Staff 407 Asset Use funds of$154,000 from $ 154,000.00 $ 154,000.00
Management additional EMS collection
Services- revenue for the Facility
Transfer to Accessibility,Safety and
County Capital Security Improvements Capital
Project for Elevator
modernization at the Richard E.
Whitted Facility
9-20OP-023 Staff 64 Asset Add funds of$15,000 for a $ 15,000.00 $ 15,000.00
Management Temporary position in AMS to
Services assist with Capital Projects
management
9-20OP-024 Commissio County-wide Add to the County Travel Policy
ner Greene that travel expenses for
Commissioners and County
staff will include the purchase of
carbon offsets for any airfare
and the miles traveled by Car
Share vehicles.This will also be
included in the Financial Policy
section of the Budget
Ordinance. The impact is
currently estimated at
approximately$1,100 and will
be covered in departmental
budgets.
9-20OP-025 Staff 407 Transfer to Due to a reduction in HUD funds $ (4,479.00) $ (4,479.00) $
Affordable in the HOME Program,reduce (58,024.00)
Housing $4,479 for the County's share of
Initiatives/Corn the FY 2019-20 HOME Program
munity
Development
Fund
9-20OP-026 Commissio 338 Outside Agency Increase funding to Orange $ 5,000.00 $ 5,000.00
ner McKee County Rural Alliance by$5,000
to assist in funding meal
deliveries in rural areas of the
County
9-20OP-027
Totals $ 94,780.00 $ (3,130.00) $
(2,798.00
(
2 Commissioner Dorosin asked if the CIP amendment list "total" refers to the total amount
3 if every amendment were to be adopted.
4 Travis Myren said the first column is the total amount, on a net basis, that would be
5 added to the Manager's recommended budget should all amendments be passed. He said the
6 general fund impact is actually a surplus, which is noted in the second column. He said the
7 third column is "other funds," as there are a few amendments that affect the district tax fund and
8 the article 46 tax fund.
9 Commissioner Dorosin asked if the net is the total of those two.
10 Travis Myren said what would affect the tax rate would be the $3,130 amount.
11 Commissioner Dorosin said the bottom line on the CIP amendment list is -$23,400.
7
1 Travis Myren said, compared with the manager's recommended budget, the project total
2 that the Board of County Commissioners (BOCC) would approve, would be $23,000 less.
3 Commissioner Greene referred to the CIP list, and asked if it includes the two vans.
4 Travis Myren said yes, this is included in item #8.
5 Commissioner McKee referred to the CIP list and the delayed purchase for the library,
6 and said this is not a $750,000 reduction, but rather a delay.
7 Travis Myren said this would affect year 1, which the BOCC is approving tonight, but
8 would move out to the 2021.
9 Commissioner McKee said the $23,403 is not really a savings, as these expenses are
10 just being pushed out to a later year.
11 Travis Myren said it is a timing savings.
12 Commissioner Dorosin said it is a change from what is listed in the CIP.
13 Commissioner McKee said he just wants to be clear that this is not a savings, but a
14 delay of expenses, which offsets in year 1 the additional CIP spending.
15 Travis Myren said there is some infusion of cash from amendment#10.
16 Commissioner Price referred to the bottom figure on the green sheet, and clarified that
17 this is taking in two different amended proposals on the schools.
18 Travis Myren said those two proposals net out to zero, because the County is bringing in
19 as much tax revenue as it is spending.
20 Commissioner Dorosin said suggested starting with amendments 9 and 10 on the green
21 sheet, and whether the Board prefers the Manager's recommended 1.5 cent tax increase or the
22 4.5 cent tax increase. He said the outcome of these votes go may affect how the Board feels
23 about other amendments.
24 Bonnie Hammersley said amendment# 9 (Increase the Ad valorem tax by 4.30 cents
25 which reflects the Upfront Tax Rate for Debt Service, rather than the Phase-In of 1.50 cents
26 contained in the Manager's Recommended Budget) was option 2 of the recommended budget.
27 She said she recommended the phase in of 1.5 cent, and this second option would do an
28 upfront increasing of taxes to the amount needed throughout the debt to 2021-22, and would
29 create a debt service reserve, into which the money would go.
30 Bonnie Hammersley said amendment#10 is to create the debt service reserve fund
31 (Transfer 4.30 cents Ad Valorem tax proceeds to a Debt Service Reserve Fund) if the BOCC
32 approves amendment#9.
33 Commissioner Dorosin said the options before the Board are 1.5 cents as recommended
34 by the Manager.
35 Bonnie Hammersley said yes, this would be reviewed annually and there would be a
36 phase in of the cost needed to cover debt service.
37 Bonnie Hammersley said option 2 would be to do the 1.5-cent increase, plus pay upfront
38 the future debt service and create a debt service reserves. She said this would raise the tax
39 rate to 5.8 cents (1.5 plus 4.3).
40 Chair Rich said the 4.30 would be in the reserve fund, and be paid through 2022.
41 Bonnie Hammersley said it is a continuum that is paid up front, and is what staff
42 anticipates the need to be through 2021. She said there is not a sunset, and staff is not
43 recommending that this tax rate be stopped. She said the Board that is sitting at that time may
44 choose to stop the tax.
45 Commissioner McKee asked if the "not stopping" part could be clarified.
46 Bonnie Hammersley said the Board would increase taxes in an ongoing manner until the
47 Board changes it.
48 Commissioner McKee asked if there is a reason the 4.30 cents rate would be needed in
49 an ongoing fashion.
50 Bonnie Hammersley said the debt is twenty years, and hits a peak in 20-21.
8
1 Travis Myren said they peak out at about 44.4 million, and once this peak has been hit,
2 and nothing is changed, then the debt service will start falling off, and the sitting board may
3 choose to reduce the tax rate as the debt is satisfied and paid off.
4 Bonnie Hammersley said they hit the peak at 21-22, and the board sitting at that time
5 can make a decision to keep the rate the same or change it.
6 Commissioner Price asked if this type of vote will be needed every year, on this same
7 debt.
8 Bonnie Hammersley said if the Board chooses to do it up front, it will not have to be
9 done next year, as the up front will be there; but if the Board chooses to phase it in, the sitting
10 Board will always have the option to change it from year to year. She said the upfront format is
11 just an option, and she did not recommend this option because there are uncertainties in place
12 and it may or may not be needed.
13 Commissioner Dorosin said he will vote against the higher up front rate, given the
14 economic uncertainties.
15 Chair Rich said this is one of the reasons why Bonnie Hammersley recommended the
16 1.5-cent tax increase. She said doing yearly increases may result in greater costs over the long
17 run, but that is just part of the reality.
18 Commissioner McKee said he would not support the upfront tax.
19 Commissioner Price said she would support the Manager's recommendation.
20 Commissioner Marcoplos said he thinks there are potential net savings with the upfront
21 tax, but given the things that have been mentioned already, he would support the Manager's
22 recommendation.
23 Chair Rich said there is consensus to go with the Manager's recommendation.
24 Bonnie Hammersley said then there is no need for Amendment#10.
25 Commissioner Dorosin suggested doing all of the school amendments next
26 (Amendments #3-8).
27 Bonnie Hammersley said the Board needs to vote on amendments # 9 & 10 first.
28
29 A motion was made by Commissioner Dorosin, seconded by Commissioner McKee to
30 reject amendments #9 and #10.
31
32 VOTE: UNANIMOUS
33
34 Amendment 003 - (Decrease the CHCCS special district tax by 1.00 cent. The purpose of
35 this amendment is to address the funding inequity in the two school systems.)
36
37 Commissioner Dorosin said this amendment seeks to accomplish two goals: maintain a
38 high level of education funding, and try to address funding inequities and distribute funding and
39 resources more equitably throughout the County. He said this amendment takes a small step
40 toward addressing the inequitable distribution of resources, while maintaining a high level of
41 funding for education.
42 Commissioner Dorosin said this is a one-cent increase on the ad valorem tax, bringing in
43 over$2 million, all of which will be dedicated to education. He said the Board will increase the
44 County's contribution to the per pupil allocation, which will go up, and at the same time the
45 Board will reduce the special district tax in Chapel Hill Carrboro City Schools (CHCCS) by 1-
46 cent. He said there is no reduction in educational spending, and CHCCS will receive the same
47 amount of money proposed by the Manager's budget, but this would change the pots from
48 which the money comes. He said CHCCS will get a bigger chunk of money from the ad valorem
49 pot, and an offsetting smaller chunk from the district tax pot. He said there is no net loss of
50 funding, and there is no proposal to determine how the funds are used, but rather is designed to
51 recognize long-standing disparities between the school districts. He said school funding
9
1 decisions should be based on what it costs to provide the quality of education that the students
2 in Orange County should receive. He said if this is $6000 per pupil (which is what is received in
3 CHCCS), then the County should work towards every child getting this amount. He said he
4 does not believe it costs $2000 more to educate a child in CHCCS, as opposed to the Orange
5 County Schools (OCS).
6 Commissioner Marcoplos applauded Commissioner Dorosin for bringing this forward.
7 He said it is a complicated issue, and for the Board to address this properly there needs to be a
8 more in-depth process and involve all of the stakeholders. He said Commissioner Dorosin's
9 suggestion is great for the schools, but the burden will fall on the OCS taxpayers.
10 Commissioner Marcoplos proposed to take this seriously, but to discuss this process in
11 more detail. He said making a quick action right now would not be in the best interest of the
12 County.
13 Commissioner McKee said this issue was debated and decided in the mid-2000s when
14 merger was discussed, and Commissioner Dorosin's suggestion would shift the cost to the OCS
15 taxpayers, and the tax increase would be divided 60% to CHCCS and 40% to OCS.
16 Commissioner Dorosin said it is misleading to describe it this way, as everyone will pay
17 the tax increase.
18 Commissioner McKee said but that was Commissioner Dorosin's wording in an email.
19 Commissioner Dorosin said everyone pays the increase, and $2 million comes in from
20 everyone, and is divided according to ADM,just as it always has been. He said it is not
21 accurate to say that OCS is subsidizing CHCCS
22 Commissioner McKee said CHCCS taxpayers will be tax neutral with a 1-cent reduction
23 in the district tax and a 1-cent increase in County property tax. He said it would not be neutral
24 for the OCS taxpayer.
25 Commissioner Dorosin said but the monies would be divided the same way that all
26 County money is divided for the schools.
27 Commissioner Price said CHCCS would still receive the special tax.
28 Commissioner McKee said yes, but it would be decreased by a penny.
29 Commissioner McKee said CHCCS would be a penny less in the district tax and one
30 more penny in the County tax, which makes it tax neutral for CHCCS taxpayers. He said for
31 OCS taxpayers, it amounts to a 1-cent tax increase, of which only 40% goes to OCS schools.
32 Commissioner Dorosin said Commissioner McKee could say that about every penny that
33 is collected: 60% goes to CHCCS and 40% to OCS.
34 Commissioner McKee said in every other case, a 1-cent increase is for everybody in the
35 County, and in this case it is a 1-cent increase for the OCS taxpayers, and no increase for
36 CHCCS taxpayers.
37 Commissioner McKee said he is in complete agreement with Commissioner Dorosin
38 about the inequity of the funding, but this is a tax that was put in specifically by the residents of
39 Chapel Hill for the residents of the CHCCS through the legislature through special action. He
40 said it has been in effect for years, and while he would love to find some way to address it, he
41 does not know how to do so. He said the only way he can see to make a change is to
42 permanently freeze the district tax, and over a long period of time, the increases in funding
43 would shift.
44 Commissioner Dorosin said he does not think this is true, because if the Board freezes
45 the district funding and raises the property tax every year, there will always be the gap where
46 the district funding was frozen. He said the outcome of his proposal is that the per pupil
47 spending for OCS will go up, and the per pupil spending for CHCCS will remain the same.
48 Commissioner Bedford said she was on the 2006 committee about fair funding, and
49 OCS turned down a special district tax as the tax base was lower. She said the committee
50 struggled with what would be most fair, and the County has to fund the same per pupil amount.
51 She said the committee considered the will of the taxpayers, and how satisfied people were with
10
1 the schools. She said the committee found that residents are happy with the schools overall,
2 and residents of northern Orange County were unwilling to pay as much as the residents in the
3 CHCCS district. She said it is not just an issue of where people can afford to live. She said
4 CHCCS has 27% free and reduced lunch, and even undocumented people will find ways to live
5 in the district to access the education. She said she lives in a 1500 square foot ranch in
6 CHCCS because that is what she could afford, and needed to be CHCCS to best meet the
7 needs of her child with autism. She said CHCCS has 600% more special education and autistic
8 children than the state would predict or expect. She said all of these variables must be
9 considered.
10 Commissioner Bedford said this is not the year to do this proposed amendment, as the
11 BOCC is not even fully funding the CHCCS continuation budget. She said the Manager's
12 proposed increase will fund the OCS continuation budget, but not the expansion budget. She
13 said she believes the district tax to be fair if the Board is fully funding the needs of OCS
14 students, and those are needs are determined by the democratically elected OCS school board,
15 and the willingness of the OCS taxpayers to pay. She said she sees no problem, if residents
16 want to pay more for the "extras". She said the districts have collaborated well, and there is
17 room for more growth in the future.
18 Commissioner Bedford said the County also does not need to call attention from the
19 General Assembly (GA) until after the 2020 elections. She said the district tax has been in
20 place since 1909, and the GA can abolish it instantly.
21 Commissioner Greene said she respected Commissioner Dorosin' proposal, and agrees
22 with the need to discuss the question of equity, but Commissioner Marcoplos is making a good
23 point that there is a bigger conversation that needs to take place. She said she is not sure what
24 the parents in OCS feels about the schools and additional taxes, and maybe the Board needs to
25 reengage this conversation.
26 Commissioner Price said she liked this proposal, but it is too early for the Board to make
27 a decision tonight, and the school boards need to be involved in discussion. She said the Board
28 does need to do something about the inequity, and the landscape has changed since 2006 and
29 thus an updated conversation is warranted. She said it has always been strange to her to have
30 two school districts vying for the same funding.
31 Chair Rich said Commissioner Dorosin has been trying for years to find an equitable way
32 to fund the schools. She said she has heard from people that live in the County who are not in
33 favor of this. She said it is time to engage the parents of OCS, and to find out what their focus
34 is. She would like to bring this question to the school collaboration.
35 Commissioner Dorosin said he appreciated the Board's remarks, but he will insist that
36 this conversation keep going, and to reevaluate the needs and the changing demographics in
37 OCS. He said the Board must make this a more critical issue, especially due to the increase of
38 low-income and ESL students in OCS and the "white flight" to charter schools.
39 Commissioner Dorosin said the per pupil allocation from the County would go up for both
40 school districts. He said in CHCCS, with the reduction in the special district tax, the total per
41 pupil for CHCCS would stay the same. He said the OCS per pupil would go up. He agreed
42 getting information from residents is important, but wonders if the Board really thinks it costs
43 $2000 more in one district, as opposed to another district. He said he did not think so, but the
44 Board needs to justify this to all residents in the County.
45
46 A motion was made by Commissioner Dorosin to approve Amendments 003, 004, 005,
47 006.
48 NO SECOND
49
50 MOTION FAILS
51
11
1 A motion was made by Commissioner McKee, seconded by Commissioner Greene to
2 reject amendments — 003, 004, 005, 006.
3
4 Chair Rich said she would like to work with Commissioner Dorosin to put a timeframe on
5 this discussion.
6 Commissioner Dorosin said he would like to draw other BOCC members into that
7 discussion as well.
8
9 VOTE: Ayes, 6; Nays, 1 (Commissioner Dorosin)
10
11 Amendments # 7 (Increase the ad valorem tax by 1.066 cents for education allocated by
12 ADM) and # 8 (Increase Current Expense Allocation to Schools by ADM CHCCS -
13 $1,202,852 and OCS - $797,132
14
15 Commissioner Bedford said she is proposing 1.066-cent increase to the ad valorem tax
16 to fully fund OCS budget request. She said the state is not going to do a 3% salary increase for
17 classified staff, but rather is offering 1% or$500, whichever is greater. She said the BOCC has
18 done all it can to support education in Orange County, but the recession and changes in the GA
19 have lead to the state leading an intentional decimation of public education. She said 2 years
20 ago, OCS cut 29 positions, 19 of which were to balance the local budget and class sizes in
21 grades 4-8 were increased to 1:27 students. She said OCS office staff was also greatly
22 reduced at that time. She said OCS is about to embark on some equity training, but the
23 classified staff not being paid for teacher workdays seems counter intuitive. She said her
24 proposal will not allow for CHCCS to meet its continuation budget, but it is a step in the right
25 direction. She said she recognizes that it is still a tax increase, and does not want to unduly
26 burden residents, but feels this will be money well spent.
27 Commissioner McKee asked if the Manager's recommended amount for OPED could be
28 identified.
29 Bonnie Hammersley said she is recommending adding $250,000 to OPED.
30 Commissioner McKee asked if Commissioner Bedford would be amenable to
31 transferring the OPED monies to the schools, instead of increasing the tax.
32 Commissioner Bedford said every bit helps.
33 Commissioner Dorosin said he appreciated this proposal, and if the goal was to help
34 OCS then his amendment would have done that. He appreciated Commissioner Bedford's
35 analysis, but this problem is about getting all of the schools more money not just OCS.
36 Commissioner Marcoplos said he could support Commissioner McKee's
37 recommendation.
38 Commissioner McKee said it would amend the amendment to distribute $250,000 from
39 OPED allocation to distribution on the ADM for the school districts. He said it would not be an
40 additional cost to the budget.
41 Commissioner Greene said Commissioner Bedford's amendment would yield about $2
42 million, and Commissioner McKee's would be $250,000. She said these two numbers are not
43 even close, and she does not get the rationale.
44 Commissioner McKee said Orange County is 7t" highest taxing county in the state, and
45 this is driving many residents out, and not just low-income residents. He said he is adamantly
46 opposed to continuing to add tax, on top of tax, on top of tax, as the residents cannot sustain it.
47 Commissioner McKee said until, and unless, these school boards address the disparities
48 and outcomes and the flight in OCS to charters, he may well stop supporting any more funding
49 to the schools. He said CHCCS has the highest disparity in the nation, and OCS has 10% of
50 children in charter schools. He said he is too old to care if he is re-elected, but he is not too old
51 to care about these kids.
12
1 Commissioner Greene said she appreciated his sincerity, but the $250,000 does not
2 seem the way to go here. She said she knows that OPED is an issue, and that is not the best
3 use of these monies.
4 Commissioner McKee said he agreed, and he has opposed using OPED monies for 9
5 years, until tonight.
6 Commissioner Price said she knows Commissioner Bedford is trying to fully fund one
7 budget, and asked if she would consider a lower amount.
8 Commissioner Bedford said what about a '/2 cent increase for the ADM, yielding about
9 $938, 500, which is a per pupil increase equivalent of$46. He said this would give CHCCS
10 $564,000 and OCS $374,000.
11 Chair Rich said this would be an additional $46 on top of$175 proposed per pupil.
12 Commissioner Dorosin said he is not interested in raising money just for schools without
13 addressing the inequities, and would not support it.
14 Commissioner Marcoplos asked if the actual costs could be identified.
15 Commissioner Dorosin said everyone would have it added to their tax bills.
16 Commissioner Marcoplos said the CHCCS would have this taken back out due to the
17 reduction in the special district tax, and the net is that OCS residents would have additional
18 costs.
19 Commissioner Dorosin said yes, but OCS would also have additional per pupil funds.
20 Commissioner Marcoplos said he has lived in the OCS district for 40 years, and there is
21 a widespread positivity towards the schools, but there is less wealth in the County and residents
22 seem fine with the schools the way they are. He said Commissioner Dorosin's proposal would
23 increase the tax rate in OCS, and the residents likely would not support this. He said he would
24 like to know how much it would cost the OCS taxpayer in Commissioner Dorosin's proposal
25 versus Commissioner Bedford's.
26 Commissioner Dorosin said if the increase were 1-cent, the cost would be the same.
27 Chair Rich said it is the same.
28 Commissioner Marcoplos asked if it would cost the same amount of money under
29 Commissioner Bedford's plan, and said he is not sure that is true.
30 Commissioner Dorosin said Commissioner Bedford is now proposing a % cent increase.
31 He said Commissioner Bedford is proposing a County property tax rate hike, and the impact of
32 his proposal is the same. He said the difference with his proposal is that there would be a
33 reduction in the CHCCS special district tax, and his proposal results in an increase in the per
34 pupil spending in OCS, while the CHCCS per pupil remains constant. He said Commissioner
35 Bedford's proposal keeps the disparity between the two districts, and moves it up equally.
36 Commissioner Marcoplos said a .05-cent increase would be the same amount of money
37 per pupil whether it was done as a straight increase, or whether it was done in combination with
38 the .05-cent reduction in the CHCCS special district tax.
39 Commissioner Dorosin said it would not be exactly the same, and reiterated previously
40 made comments.
41 Commissioner Marcoplos asked if both proposals end up with the same amount of
42 money per student, but one decreases the CHCCS special tax and one increases the OCS tax.
43 Chair Rich said no.
44 Chair Rich said there are two options before the Board: Commissioner Bedford or
45 Commissioner McKee's proposal.
46 Commissioner McKee said he would not make a motion, out of respect for
47 Commissioner Bedford's amendment.
48
49 A motion was made by Commissioner Bedford to increase by '/z cent Ad valorem tax to
50 go to the schools.
51
13
1 NO SECOND
2
3 MOTION FAILS
4
5 A motion was made by Commissioner McKee, seconded by Commissioner Marcoplos to
6 transfer $250 000 from the OPED line item to the ADM schools.
7
8 Commissioner Greene asked if the more senior members of the Board have thoughts
9 about OPED.
10 Bonnie Hammersley said $250,000 is only what is recommended in her budget, and
11 there is about $8 million in the OPED Budget.
12 Commissioner Price said she was thinking of using OPED for another amendment.
13 Commissioner Dorosin said the Board has been very conservative on the OPED
14 funding, and this is a reasonable amount to use. He said he is more concerned about the value
15 of the token gesture.
16 Commissioner Bedford said every penny helps the schools.
17 Commissioner Marcoplos said he is happy with this motion.
18 Chair Rich said the Board has used OPED funding in the past.
19
20 VOTE: Ayes, 6; Nays, 1 (Commissioner Dorosin)
21
22 Commissioner McKee said it is unusual for him to support using OPED, and he will
23 return to his long-standing position against doing so, moving forward.
24
25 Amendment 001- (Increase taxes an additional 1/4 cents to fund county efforts to combat
26 climate change initiatives. Attachment D)
27
28 A quarter cent tax increase for Orange County would yield $469,272.
29
30 Commissioner Marcoplos said recent years have shown that the world is facing a
31 climate crisis unlike anything previously envisioned. He said the science is clear that this is a
32 very real crisis. He said all are experiencing climate change, and he cited examples, which are
33 the impetus of this proposal. He said the Commission for the Environment (CfE) unanimously
34 supported his proposal at its meeting last night.
35 Commissioner Marcoplos said on June 6th 2017 the Board of County Commissioners
36 passed a resolution to uphold the Paris Climate Agreement, and he read portions of the
37 resolution:
38
39 "WHEREAS, Orange County, North Carolina has reduced energy consumption by 15% per
40 square foot since 2012, has made a formal resolution to reduce carbon emissions by 80% by
41 2050 against 2005 levels, and has committed to move to 100% renewable energy by 2050, and
42
43 WHEREAS, President Trump has committed to withdrawing the United States from the Paris
44 Agreement, thereby retreating from the commitment to limit global warming to below two degrees
45 Celsius; and
46
47 WHEREAS, Orange County, North Carolina and other state and local governments must commit
48 to aggressive climate action in the absence of federal leadership,
49
50 NOW, THEREFORE, BE IT RESOLVED, the Board of Orange County Commissioners hereby
51 commits to proportionally upholding the commitment made by the United States in the Paris
14
1 Agreement to reduce greenhouse gas emissions between 26 and 28 percent by 2025 from 2005
2 levels."
3
4 Commissioner Marcoplos said Commissioner Price requested that this resolution be
5 sent to all counties across the state, to encourage the adoption of this resolution. He said
6 keeping this commitment will require resources.
7 Commissioner Marcoplos said on September 5t" the Board of Commissioners adopted
8 the following:
9 SECTION 1. Orange County, the State of North Carolina, and the United States shall
10 transition from a fossil fuel-based economy to a 100% clean renewable energy for all energy
11 sectors-based economy, by January 1, 2050 or sooner to avoid climate catastrophe, to promote
12 job creation and economic growth, and to protect the Earth for current and future generations
13 from climate catastrophe.
14
15 Commissioner Marcoplos said his proposed amendment is a '/4-cent tax to fund climate
16 change investment projects and reduce energy, etc.
17 Commissioner Marcoplos said projects have been identified in the past, and he has
18 been working with the Sustainability Coordinator, which could allow the County to move as
19 quickly as a matter of weeks to initiate a weatherization project.
20 Commissioner Marcoplos said there is a social justice component to this proposal, such
21 as the weatherization project, as those most affected by climate change are those of low
22 income and means.
23 He said the weatherization project and a Solar Array would be a good place to start in
24 the first 6 months, while researching other ideas for the next round of investment projects. He
25 said both of these projects are familiar to residents, and would have an impact on energy
26 usage.
27 Commissioner Marcoplos said another part of this issue is that Orange County can be a
28 leader, and other governments in the area are watching to see if a modest tax increase can
29 move progress forward. He said Orange County could inspire other local governments, as well
30 as the private sector, and share information from its own projects to help jump-start other
31 efforts.
32 Commissioner Marcoplos said there is a lot of despair around climate change, especially
33 with the younger generation, who wants to be involved in moving this forward. He said the
34 County should brand itself as an alternative energy provider and leader, and it will attract
35 businesses with this topic at their core.
36 Commissioner Marcoplos said he feels deeply that the County must move on this now,
37 and he said quoted Bill McKibben: "If there's one thing I could get across to people about global
38 warming, it would be winning slowly is just another way of losing." He said the County has a
39 responsibility to the future, and this is a small and progressive tax.
40 Commissioner McKee said he does not dispute the climate change crisis, and has been
41 farming all of this life, living and dying by the weather. He said what is critical to him in this
42 proposal is that the County is already doing many of these things: solar, weatherization,
43 geothermal, etc. He said the County is taking action through the CIP, and the Board brings
44 projects forward one at a time. He said the Board is not going to backtrack on this.
45 Commissioner McKee said his main objection to this was that this proposal was not on
46 the website, and he thought all of the proposed amendments were posted. He said, as a result,
47 not enough people have had a chance to weigh in on this proposal. He said the BOCC has
48 received many emails on this, and the public should have been able to weigh in, as this topic
49 has been one of the more vocal issues in recent years. He said he fully supports green energy,
50 weatherization, and many other projects, but this amendment dedicates a revenue source that
51 eliminates the revenue source being used for other projects that the County may need to fund.
15
1 He said he is fundamentally and philosophically opposed to dedicated taxes, but his main
2 objection is that this type of proposal should be put through a public process.
3 Commissioner Price agreed, but this is not a new topic, and many people have been
4 well aware of climate change for many years. She said the County is working on weatherization
5 through the Department of Housing, and formerly JOCCA was doing the same. She said there
6 are several solar arrays in Orange County already.
7 Commissioner Price said Commissioner Marcoplos came up with the proposal after the
8 two budget public hearings, and some of these ideas should become part of the DNA of Orange
9 County, as opposed to a separate tax being levied.
10 Commissioner Price said she thinks the Board should do a '/4 cents tax for schools, and
11 use OPED monies for this proposed amendment.
12 Commissioner Greene stressed reasons why this proposed amendment is a good idea:
13 • CO2 is being released into the atmosphere faster than at any time in at least the last 60
14 million years
15 • The energy trapped by man-made global warming pollution is now "equivalent to
16 exploding 500,000 Hiroshima atomic bombs per day 365 days per year."
17 • Eighteen of the 19 hottest years on record have occurred since 2001.
18 • The US Southeast is projected to warm by up to 8 degrees F this century, if we do
19 nothing different.
20 • Of the 100 US counties projected to suffer the worst impacts of the climate crisis, 97 are
21 in the South.
22
23 Commissioner Greene said weatherization and solar arrays speak to all of these needs.
24 She said she has read many emails, and while Orange County is only one small place, every bit
25 of effort to combat climate change is worth it. She said the County's actions could attract the
26 attention of others.
27 Commissioner Greene said she is not clear about the new building commissioning, and
28 the existing building commissioning. She said this should be done on a regular basis.
29 Commissioner Greene said she has a strong interest in the amendment that totals
30 $75,000 to do three $25,000 studies to assess the potential of geothermal wells for three
31 Orange County sites, and this is a concrete goal that could be placed into this proposed
32 amendment. She said Orange County should take the lead, and approve this tax increase.
33 Commissioner Bedford said she agreed with the funding goals of the amendment, but
34 would like to achieve these goals without the tax increase. She said it is important that the
35 public be aware that the County has been doing these sustainability projects for years, and she
36 highlighted several examples, particularly in the school districts.
37 Commissioner Bedford said she is glad that Commissioner Marcoplos is highlighting the
38 climate needs, and she is particularly concerned about weatherization, and believes money for
39 these types of projects could come from the social justice funds.
40 Commissioner Bedford said some residents have asked her if this item could go to a
41 referendum, and she followed up with the County Attorney (CA), who said no, in North Carolina
42 only certain things can go to a referendum, and ad valorem taxes do not work this way. She
43 said she also learned that increases in ad valorem taxes cannot be dedicated with any binding
44 impact to future boards.
45 Commissioner Bedford said she looked at pros and cons of dedicated taxes, and said
46 this is not a dedicated tax, but an ad valorem tax. She said a benefit is the provision of a
47 funding stream that sets aside funds for high priority initiatives, but one of the risks is the
48 creation of potential inefficiencies. She said because dedicated taxes support particular
49 programs or services, the amount of money raised reflects that revenue capacity of the tax
50 rather than the actual program needs. She said she thinks the needs will be greater than the
16
1 amount raised by a % cent tax. She said she would rather raise the ad valorem, if necessary,
2 and fund it through the CIP and use regular mechanisms for funding.
3 Commissioner Dorosin echoed much of Commissioner Marcoplos' and Greene's
4 comments, but he also thought that whatever the Board does, it has to be viewed through the
5 racial equity and social justice lens, and he said he would like to see this prioritization built into
6 the proposal. He said other entities have dedicated taxes, and future boards can make
7 changes to anything done by the current BOCC. He said any action that the Board takes must
8 be concrete, measurable and targeted.
9 Commissioner Greene said Chapel Hill has had a dedicated penny for housing fund for
10 about 6 years, and it is not legally in a lock box, and could be raided, but it has not been. She
11 said this is not all the money that is spent on housing, but rather a portion, and this is how she
12 would see this tax working. She said she does not see it as a limitation, but rather as a down
13 payment on the other things the BOCC needs to be doing. She agrees that all work in this area
14 must be done through a racial justice lens.
15 Chair Rich said she is in support of this, and it is a good first step. She said the BOCC
16 has been talking about adding solar panels to the community centers for a long time. She said
17 Chapel Hill also has other dedicated funds. She said this fund would allow the BOCC to explore
18 more grant opportunities, as many call for matching funds. She said the County will be
19 spending more money on the environment than just these funds.
20 Commissioner Marcoplos said one issue raised this evening is the question of public
21 participation on this topic, and that is why he went to the press. He said this conversation has
22 surpassed most budget topics in public participation and discussion.
23 Commissioner Marcoplos said the BOCC is doing some things in the realm of climate
24 change, but it needs to do more and learn other ways it can address climate change
25 Commissioner Marcoplos asked if Brennen Bouma, Sustainability Director, could come
26 up and talk about projects.
27 Commissioner Price asked if there is a reason that this tax is so important to have, as
28 opposed to money that is already available.
29 Commissioner Marcoplos said it shows a commitment and a minor sacrifice, and it
30 sends a message to other municipalities that this is a viable way to raise monies.
31 Commissioner Marcoplos said the BOCC does not want to have this conversation every
32 year, and hunt for money. He said the tax will allow funding to be consistently available.
33 Commissioner Greene said she would like to hear about new and existing building
34 commissioning.
35 Commissioner Dorosin asked if the BOCC is voting on any specific project this evening.
36 Chair Rich said no.
37 Commissioner Dorosin said given the time, and the amount of meeting yet to come, he
38 would suggest not going into specifics of projects at this time.
39 Commissioner Greene agreed with Commissioner Dorosin, and said she would like to
40 see the BOCC determine the intent and spirit behind these funds, should they become
41 available.
42 Commissioner Marcoplos said weatherization has economic and social justice benefits.
43 Chair Rich said when there is a motion on the floor, the BOCC can work on the
44 language.
45 Commissioner Greene asked Brennen Bouma if he would go through his list, and
46 explain why items are included and his rationale for putting these forward.
47 Brennen Bouma said this list is not comprehensive, but are a reasonable place to begin.
48 He said new the NC Division of Environmental Quality recognizes building commissioning as
49 being something with high payback recognizes. He said this goes further than the County has
50 typically gone. He said staff takes great care in making new building projects as efficient as
51 possible, and this is different as it hires a referee to go on site to follow up with contractors and
17
1 test structures for air tightness. He said this would be an additional resource to insure that
2 buildings are built to the following specifications:
3
4 New Building Commission - Energy conservation should go hand-in-hand with
5 renewable energy installation to maximize the County's investment, and Commissioning
6 has an excellent track record for ensuring buildings are built well and are performing well
7 from the start. Payback is often realized within the first 5 years and if the building is
8 performing well there are added benefits in avoiding water intrusion issues and
9 increasing occupant comfort.
10 Existing Building Commissioning- This would involve hiring 3rd party experts to analyze
11 building performance and recommend and/or implement the adjustments needed to
12 restore the building's performance to its original performance or better. There is often a
13 2-year payback on this investment based on an expected range of energy savings
14 between 10% to 35%. These figures are based on a 2015 report from NC DEQ and
15 backed up by a 2016 quote from a local vendor.
16
17 Commissioner McKee asked if this proposal is for private buildings, public buildings, or
18 both.
19 Brennen Bouma said County buildings.
20 Brennen Bouma said there is a per square foot charge with existing building
21 commissioning, which is based upon whether or not that which is identified is taken care of in
22 that same process. He said this is being done on a piecemeal basis currently, especially with
23 the replacement of equipment: HVAC, lighting, etc. He said this would accelerate this process,
24 and be more intentional.
25 Brennen Bouma said performance contracting is tricky, but would start an extensive
26 auditing process for County energy use, and a package of energy efficiency items would be put
27 together and financed together. He said the payments on the financing would be matched to
28 the guaranteed energy savings. He said this process is governed and limited by state stature,
29 and there is state staff to help the County in this process. He said there is question as to
30 whether performance contracting is the way to finance these types of energy efficiency
31 improvements. He said Durham and Chapel Hill have done this recently.
32 Commissioner Marcoplos asked Brennen Bouma if additional resources will be
33 necessary for the Board to meet the goals it has set through 2050, through the adoption of
34 resolutions.
35 Bonnie Hammersley said that is not for Brennen Bouma to answer, as he is not involved
36 in the budgeting process.
37 Commissioner McKee said the County is currently putting together a climate change
38 committee, and suggested that the Board move this proposal to the committee's purview and
39 that it engage the public in a discussion and come back to the BOCC with recommendations
40 and costs for next year's budget. He said this can also include Commissioner Dorosin's
41 comments on social justice issues. He said if this issue was put on a ballot in November it
42 would fail, as both sides would gear up with a chorus of pros and cons.
43 Commissioner McKee said yes of course it will cost more money to hit the Board's
44 identified targets, but there needs to be more of a vetting process by the public and a cross-
45 governmental committee.
46
47 A motion was made by Commissioner McKee, seconded by Commissioner Price to
48 move this proposal to the purview of the climate change committee, who will engage the public
49 in a discussion and come back to the Board of County Commissioners with recommendations
50 with costs for next year's budget and can include Commissioner Dorosin's issues on social
51 justice issues.
18
1
2 Commissioner Marcoplos asked if Commissioner McKee's motion would supplant is
3 proposed amendment.
4 Commissioner McKee said yes.
5 Commissioner Dorosin said if he supported Commissioner Marcoplos' amendment, it
6 would be with the understanding that the proposed projects proposed are just options, and the
7 Board can weigh in before any monies are spent. He said he does not want to approve set
8 monies for a particular project.
9 Commissioner Marcoplos said these ideas were just examples of how the monies could
10 be spent.
11 Commissioner Dorosin liked what Commissioner Greene said about the $75,000 already
12 earmarked for geothermal well study, and it would fit into the profile of what this amendment
13 would do.
14 Commissioner McKee said his motion does not specify projects, or the costs of any
15 projects, but is to insure a full and public vetting, which will provide better solutions within the
16 same timeframe of the amendment.
17 Commissioner Marcoplos said Commissioner McKee's motion will change the charge of
18 the Climate Change Committee, which may be unfair.
19 Commissioner Price said she seconded the motion because she wants to bring in other
20 governmental entities, and climate concerns do not go along political boundaries.
21
22 VOTE: Ayes, 2 (Commissioner McKee and Commissioner Price); Nays, 5 (Chair Rich,
23 Commissioner Marcoplos, Commissioner Dorosin, Commission Greene, and
24 Commissioner Bedford).
25
26 A motion was made by Commissioner Marcoplos to adopt this additional 1/4 cents to
27 fund County efforts to combat climate change initiatives and to quickly form a committee that
28 can decide how these funds would be spent, which could be made up of staff and board
29 members.
30 Commissioner Greene seconded this motion for discussion purposes.
31
32 Commissioner Greene said she would like to offer a friendly amendment for this tax to
33 fund efforts to combat climate change, and projects will be prioritized by this Board, following
34 consideration by the Commission for the Environment, according to a formula that weighs the
35 social justice impact most heavily. Examples of potential projects are weatherization, solar
36 panels, geothermal wells, etc.
37 Commissioner Dorosin suggested adding racial equity.
38 Commissioner Marcoplos and Commissioner Greene accepted.
39
40 VOTE: Ayes, 4 (Chair Rich, Commissioner Dorosin, Commissioner Greene and
41 Commissioner Marcoplos); Nays, 3 (Commissioner McKee, Commissioner Price, and
42 Commissioner Bedford)
43
44 Amendment 011- (Hire a consultant to compile an inventory of agencies participating in
45 the workforce development pipeline available to Orange County and assess the
46 feasibility of a Tradescraft Center. Attachments (A1), (A2) Use Article 46 Sales tax to fund
47 the initiative.)
48
49 Commissioner McKee said he does not understand how this does not duplicate the
50 schools' trade programs and Durham Tech's work. He asked if there is a reason to build this.
19
1 Commissioner Marcoplos said this idea originated around discussions of elevating the
2 building trades to the craftsman level, and Durham Tech trades education goes on in Durham,
3 not at the Orange County campus. He said there is a need to have a building trades center in
4 Orange County, and many stakeholders at meetings were in agreement. He said this type of
5 center would be more expansive to include plumbing, electrical, drafting, etc.
6 Commissioner Bedford asked if the Skills Development center provides any of these
7 services.
8 Bonnie Hammersley said this center offers more soft skills, CNA, etc.
9 Commissioner Dorosin asked if the County needs to hire an outside consultant for this,
10 and is there not someone already on staff who could do this work.
11 Bonnie Hammersley said she could look at this, and the idea is that this would be a
12 partnership. She said she does not think County staff could do it alone.
13 Commissioner Price said the Hillsborough Chamber is working on something like this,
14 and could be a partner.
15
16 A motion was made by Commissioner Marcoplos, seconded by Commissioner Dorosin
17 to approve Amendment 011.
18
19 Commissioner McKee said he would like to have a discussion with the schools, as to
20 whether this is really needed, and if students are interested. He would also like to fund it
21 through the schools and Durham Tech, rather than something that might even remotely
22 compete with them.
23 Commissioner Price echoed these comments.
24 Commissioner Marcoplos said he is aware of the Hillsborough Chamber efforts, which
25 are very low level compared to this group of people who have been meeting. He said there is a
26 huge need for tradespeople, and these skills have to be taught in classrooms unlike any that
27 currently exist in the local high schools. He said the partners around the table are willing to help
28 fundraise, donate materials and tools, etc.
29 Commissioner McKee asked if there was a failed effort by the group to obtain a grant.
30 Commissioner Marcoplos said an individual pursued this, and he would not apply the
31 label of failure.
32 Commissioner Bedford asked if Durham Tech offers trades education in Durham.
33 Commissioner Marcoplos said yes.
34 Commissioner Bedford said everything does not have to be replicated in Orange County,
35 and Orange County residents can go to Durham and take classes.
36 Commissioner Marcoplos said residents do not take the classes because they are
37 offered in Durham.
38 Commissioner Greene asked if this would be a hit on the article 46 sales tax.
39 Bonnie Hammersley said the proposal is for$20,000, which would not be a significant
40 hit, and it would be a one-time only expense. She said this is not included in her recommended
41 budget.
42 Commissioner Greene said she is impressed with the list of stakeholders around the
43 table, and it is fair to say that people will not travel to Durham to take these classes. She said
44 she hopes it will not be a duplication of efforts.
45
46 VOTE: Ayes, 5 (Chair Rich, Commissioner Dorosin, Commissioner Marcoplos,
47 Commissioner Greene, and Commissioner Bedford); Nays, 2 (Commissioner McKee and
48 Commissioner Price)
49
50 A motion was made by Commissioner Dorosin, seconded by Commissioner Price to
51 adopt the following amendments:
20
1
2 • 15 (Eliminate the revenue for the user fee of$3 per person to participate in open gym at
3 the Parks & Recreation gymnasium.)
4 0 17 (Increase in Triangle Area Rural Planning Organization (TARPO) dues for FY 2019-
5 20 from $7,500 to $9,000)
6 • 19 (Increase Emergency Medical Services Collections by $250,000)
7 • 20 (Decrease $4,000 in Food Council division for one-time Equity Training that was
8 budgeted in FY 2018-19)
9 • 21 (Add a Storm Debris Fee Waiver option to the County Fee Schedule to allow limited
10 storm fee waivers for residents following undeclared storm events.)
11 • 22 (Use funds of$154,000 from additional EMS collection revenue for the Facility
12 Accessibility, Safety and Security Improvements Capital Project for Elevator
13 modernization at the Richard E. Whitted Facility)
14 • 23 (Add funds of$15,000 for a Temporary position in AMS to assist with Capital Projects
15 management)
16 • 25 (Due to a reduction in HUD funds in the HOME Program, reduce $4,479 for the
17 County's share of the FY 2019-20 HOME Program)
18
19 VOTE: UNANIMOUS
20
21 Amendment 12- (To enable funding for an ongoing full-time position for housing locator
22 within the Community Empowerment Fund. The OCPEH will administer the contract and
23 funding will be distributed according to current allocation within the Partnership.
24 Offsetting Revenue from the Town's share is $21,488. Attachment B)
25
26 A motion was made by Commissioner Greene, seconded by Commissioner Bedford to
27 approve this amendment.
28
29 Commissioner Greene said all three governmental entities are committed to this
30 position.
31 Chair Rich said she wanted to make sure this is truly a committed partnership between
32 all the entities.
33
34 VOTE: UNANIMOUS
35
36 Amendment 013-(Increase the base salary to $23,591 for the County Commissioners to
37 the regional average compensation as well as the cellphone allowance to $85/month, the
38 internet to $75/month, and car allowance of$200/month. Attachment C)
39
40 Chair Rich said this petition was brought forward by former Commissioners Mia
41 Burroughs and Barry Jacobs in 2018, which said:
42 "Commissioner Burroughs petitioned staff to review the County Commissioners'
43 compensation package, taking into account the number of BOCC meetings, as well as
44 liasionships. She said the Board of County Commissioners works very hard, and it is not a low-
45 key, part-time job. She said this job is not sustainable for people who work full time, but are not
46 self employed, and in an effort to recruit more diversity over time, the position needs to be
47 attainable for a larger pool of candidates. She asked if staff would come back with a proposal
48 during budget meetings.
49 Commissioner Jacobs agreed."
50
21
1 Chair Rich said she took this petition to HR to look at the Board's entire compensation
2 package. She said this proposed amendment has three components to it:
3 • Move car allowance out of the base salary
4 • Raise cell phone and internet stipend
5 • Raise base salary (based on average of regional salaries)
6
7 Commissioner Marcoplos expressed strong support for pulling out the expense figures
8 from the salary, and treat them as reimbursements.
9 Commissioner Bedford said this money is taxable to the BOCC, and car allowance is the
10 more appropriate term than mileage.
11 Commissioner Greene agreed this is a good move.
12 Commissioner Price said the car allowance will show on w-2s.
13 Commissioner Bedford elaborated on all of the benefits she now receives: health
14 insurance, contributions to her health savings account, County contribution to her retirement
15 plan, and dental. She said if one excludes the health insurance, but includes the other benefits,
16 with just a 2% increase it totals $29,450.80. She said the County is not age banded, and that
17 health insurance is worth over$11,728.44. She said the grand total is $41,179.24.
18 Commissioner Bedford said she just ran for office, and was expecting the base salary.
19 She said she cannot support an increase.
20 Commissioner Dorosin said the comparative numbers from the other counties did not
21 include a lot of these benefits.
22 Chair Rich said not everyone takes the same benefits as Commissioner Bedford.
23 Commissioner McKee referred to the regional comparative, and said Chatham,
24 Alamance and Person counties should have been included for a true comparison as opposed to
25 just taking the highest wealth/highest paid commissioners counties.
26 Chair Rich said that information is all on page three, but the average was not calculated.
27 Commissioner McKee said it should have been.
28 Commissioner McKee said he is not going to support this because the percentage
29 increase, the BOCC would receive, is larger than that which the County employees will be
30 getting.
31 Commissioner McKee said his personal base salary, under this increase, would start at
32 $23,590; $2400 for travel; $1920 for tech; $1000 merit bonus; and he contributes the maximum
33 for the 457 retirement, and receives the maximum County contribution, which adds another
34 $2172. He said his cash total is $31,083, plus the health and life insurance benefits he
35 receives. He said the Board gave itself an increase in 2015, and approving this increase would
36 be quite a large jump over 4 years.
37 Commissioner McKee said he came on this Board in 2010 knowing he was getting
38 $14,000 as a base salary, which moved to $15,672 in 2013; $15,900 in 2014; $21,401 in 2015;
39 $21,800 in 2016; $22,049 in 2017; and again in 2018 with all County employees.
40 Commissioner McKee said if the BOCC approves this, it would be making more than the
41 bottom 3 tiers of County employees. He said the BOCC is not working 40 hours a week, has 10
42 weeks off in the summer, and 6 weeks off in the winter. He said he cannot justify this proposed
43 increase, but would support a modest increase, such as a 2% increase like the other
44 employees.
45 Chair Rich said former commissioners brought this up because citizens that have full
46 time jobs find it difficult to serve as commissioners, and perhaps this increase would recruit
47 more diversity.
48 Commissioner McKee said he would support a modest increase.
49 Commissioner Greene said the goal should be to reach a reasonable level and attract a
50 broader demographic of candidates. She said she feels like Commissioner Bedford, and if the
51 proposal were to move forward, it should not take effect until after the 2020 election. She
22
1 thought the comparables made sense, but noted that municipalities dominate Durham and
2 Wake counties, and they do not have the rural issues to navigate like Orange County. She said
3 she works hard as heck, and she admired those Commissioners who work full time. She said it
4 make sense to increase the salaries in hopes of recruiting more diversity.
5 Commissioner Dorosin said other entities are shocked by how much the Orange County
6 BOCC works. He said he would ask if the Commissioners are paid equitably for the time they
7 put in, and it is a challenge to work full time and be a Commissioner. He said he likes
8 Commissioner Greene's proposal, and finds it be reasonable. He said to increase diversity the
9 Board needs to look at how efficiently it works. He would support this amendment with a post
10 date of December 2020, and said he is fine with the line items.
11 Commissioner Marcoplos said the most time that he puts in is not at meetings, and the
12 time he puts in is worth it. He said the idea that increasing the salary to a regional average, in
13 order to attract greater diversity, is a reasonable one. He said putting it off to the future is fine,
14 but it seems like a little time bomb.
15 Commissioner Price referred to the line items, and asked if Commissioner Dorosin is fine
16 with the proposal as written, with the addition of the date of December 2020.
17 Commissioner Dorosin said yes.
18 Commissioner Price said she agreed with Commissioner Greene's proposal, except for
19 the cell and Internet increase, which she would support changing now or leaving it up to the
20 individual.
21 Commissioner Price said the Commissioners need the car allowance, and she would
22 support having this now.
23 Chair Rich said this allowance is given currently, and she is recommending folding it out
24 of the base salary. She said she would like to come up with one number for the phone and
25 Internet allowance.
26 Commissioner Price said she just wants to insure that these items are not delayed until
27 2020.
28
29 A motion was made by Commissioner Greene, seconded by Commissioner Dorosin to
30 move the proposal as is with the exception for the salary increase, which would not be
31 implemented until December 2020; and the cell and internet allowance would begin this year;
32 and the $200 car allowance would be a separate line out of salaries, effective immediately.
33
34 VOTE: Ayes, 5 (Chair Rich, Commissioner Dorosin, Commissioner Price, Commissioner
35 Marcoplos, and Commissioner Macrcoplos); Nays, 2 (Commissioner Bedford and
36 Commissioner McKee)
37
38 Amendment 14 (Add funds to the Commissioners travel line item in the County Clerk's
39 appropriation to cover anticipated increase in travel expenses for conferences and
40 training for FY2019-20)
41
42 A motion was by Commissioner Price, seconded by Commissioner Bedford to approve
43 amendment 014.
44
45 Commissioner McKee said he was shocked to recently learn that the Board had limited
46 funds in its travel budget, and he would ask that each individual be judicious in their travel
47 spending.
48 Chair Rich said she asked the Clerk to the Board to provide a quarterly report on each
49 member's travel expenditures going forward.
50
51 VOTE: Ayes, 6; Nays, 1 (Commissioner Marcoplos)
23
1
2 Commissioner Marcoplos said there is a lot of money in this line item, and it could be
3 better distributed.
4
5 Amendment 16- (Increase mobile telephone stipend from $35 to $50 per month for
6 County employees who use personal mobile telephones for County business)
7
8 A motion was made by Commissioner McKee, seconded by Commissioner Price to
9 approve this amendment.
10
11 VOTE: UNANIMOUS
12
13 Amendment 18: (Add a 1.0 FTE Deputy Sheriff I position to provide School Resource
14 Officer(SRO) services at Eno River Academy (ERA). The County will receive
15 reimbursement for the 10 month School Year associated expenditures. Offsetting
16 revenue of$56,422 from Eno River Academy for SRO services for the 10-month School
17 Year period.)
18
19 Bonnie Hammersley said the Sheriff was approached by ERA about having an SRO on
20 site. She said the Sheriff has agreed to do this, and the revenue coming from ERA would be
21 $56,422 for the 10-month school period. She said the Sheriff has requested a FTE, and this is
22 the first charter school that has made this type of request. She said the BOCC must provide
23 approval as it is creating a new position within the department.
24 Commissioner Dorosin said he is against this, and does not want County staff working in
25 a private school. He said approval of this amendment would set a precedent. He said he hopes
26 there will be broader conversations about SROs with the school districts in the near future.
27 Commissioner McKee said this position would protect children, which he strongly
28 supports, regardless of where the children go to school.
29 Commissioner Dorosin said the school can still hire a security officer.
30 Commissioner McKee said the County provides SROs to other students.
31 Commissioner Bedford asked if ERA serves certain grades.
32 Commissioner Marcoplos said it is a K-12 school.
33 Commissioner Bedford said she does not support this amendment either, and the
34 Sheriff's office has other funds that could cover the 2 months not covered by the ERA contract.
35 Commissioner Marcoplos said this topic is part of a larger discussion, and it would be
36 breaking new ground. He said the County needs to have more discussions with the charter
37 schools, and should not make any decisions at this time.
38 Commissioner Greene agreed.
39 Commissioner Price said she is does not support this amendment.
40
41 A motion was made by Commissioner McKee to approve this amendment.
42
43 NO SECOND
44 Motion fails.
45
46 Amendment 24 (Add to the County Travel Policy that travel expenses for Commissioners
47 and County staff will include the purchase of carbon offsets for any airfare and the miles
48 traveled by Car Share vehicles. This will also be included in the Financial Policy section
49 of the Budget Ordinance. The impact is currently estimated at approximately $1,100 and
50 will be covered in departmental budgets.)
51
24
1 Commissioner Greene said there is no budget consequence, and this is a policy
2 decision and staff would work with Brennen Bouma to optimize car share vehicles.
3
4 A motion was made by Commissioner Dorosin, seconded by Commissioner McKee to
5 approve amendment 024.
6
7 VOTE: UNANIMOUS
8
9 Amendment 26 (Increase funding to Orange County Rural Alliance (OCRA) by $5,000 to
10 assist in funding meal deliveries in rural areas of the County)
11
12 Commissioner McKee said this organization was formed due to gaps in Meals on
13 Wheels, and it is expanded the number of people it is serving. He said he knew he would
14 oppose many amendments tonight, and was reluctant to put one of his own forward, but he
15 considers providing food to those who need it as a worthy item to consider.
16 Commissioner Price asked if OCIM or Chapel Hill Meals on Wheels have requested
17 more money.
18 Commissioner McKee said he has only been approached by OCRA.
19 Commissioner Price asked if OCRA is receiving money via the outside agency process.
20 Bonnie Hammersley said no one was fully funded by the outside agency process.
21 Commissioner Price said she thought these contracts had been pulled out and were
22 working with the Department of Social Services (DSS).
23 Bonnie Hammersley said the money given to OCIM and IFC was not for meals.
24 Nancy Coston, DSS Director, said at the end of last year, the BOCC put some money in
25 for food delivery with the OCIM and OCRA contracts with DSS. She said this was a one time
26 thing, and the agencies both went through the outside agency process this year, were graded,
27 and received allotted funds.
28
29 A motion was made by Commissioner McKee to approve this amendment.
30
31 NO SECOND
32 MOTION FAILS
33
34 Commissioner Marcoplos said the Board needs to let the outside agency process work.
35
36 2. Discussion of FY2019-24 Capital Investment Plan
37
38 The FY 2019-24 CIP includes County Projects, School Projects, and Proprietary Projects. The
39 School Projects include Chapel Hill-Carrboro City Schools, Orange County Schools, and
40 Durham Technical Community College— Orange County Campus projects. The Proprietary
41 Projects include Water and Sewer, Solid Waste Enterprise Fund, and Sportsplex projects.
42 The CIP has been prepared anticipating moderate economic growth of approximately 2% in
43 property tax growth and 4% in sales tax growth annually over the next five years. Many of the
44 projects in the CIP will rely on debt financing to fund the projects.
45
46 The items below include revisions made to the following Capital Projects since the presentation
47 of the Manager's Recommended Capital Investment Plan on April 2, 2019:
48 • At the May 23, 2019 Budget Work Session, staff included a revised Schools Capital
49 Projects Summary reflecting adjustments made in regards to an increased amount of
50 Article 46 Sales Tax funding, as well as changes to the FY 2019-20 budgeted ADM
51 percentages, based on changes made from the time of the original CIP presentation and
25
1 the FY 2019-20 Manager's Recommended Operating Budget presentation. The impact
2 of these numbers changed the CHCCS % from 60.73% to 60.14%, and changed the
3 OCS % from 39.27% to 39.86%.
4 The Solid Waste Capital Projects had a change in funding sources as included in the FY
5 2019-20 Manager's Recommended Operating Budget. The PAYGO funding has
6 increased by $453,172 and the Debt Financing has decreased by $453,172 in FY 2019-
7 20. All else remains the same.
8 Funding Decisions on the Capital Investment Plan Amendment List
9 Accept FY2019-24 Capital Investment Plan and Approve the Intent to Adopt Capital
10 Funding for FY2019-20
11
12 Travis Myren said the vans (#8) are new, and there is an offset of$107,000 from
13 Commissioner Bedford's delay on the bathrooms.
14 Commissioner Greene said this list includes the approval of the 3 sustainability studies
15 for the geothermal wells.
16 Chair Rich said the previous motion asked that information be gathered prior to
17 assigning uses for the climate change funds.
18 Commissioner Dorosin asked if the $75,000 if left in the budget, can the scheduling of
19 the studies be worked around the discussions of the climate change committee.
20 Travis Myren said yes, the budget could be amended once a decision is made.
21 Commissioner Dorosin asked if the total for vans is $140,000 plus $107,000.
22 Travis Myren said the total is $140,000; $107,000 of which was paid for all cash.
23
24 A motion was made by Commissioner Dorosin, seconded by Commissioner Bedford to
25 approve all of the CIP amendments below.
26
27 VOTE: UNANIMOUS
28
Amendment# Sponsor CIP Budget Page Department Amendment Amount
19-20CIP-001 Staff New Asset Management Add the District Attorney Building $ 41,143.00
Services Remediation Project to the CIP in FY
2018-19,approved by BOCC as BOA#7-
E on April 16,2019
19-20CIP-002 Staff 183 Asset Management Add the Soltys Remediation Project at $ 199,114.00
Services Passmore Center of$110,564 to the CIP
in FY 2018-19,approved by BOCC as
BOA#8-A on May 2,2019. Also,includes
Phase 2 of$88,550 for the Project,
scheduled to be presented to the BOCC at
the June 11,2019 work session
19-20CIP-003 Staff 53 Orange County $ 288,072.00
Public Add the Federal and State expenditure
Transportation portion of Bus/Van replacements,
scheduled for FY 2019-20,to the Vehicle
Replacements CIP project
19-20CIP-004 Staff 53 Orange County Add the Federal and State revenue $ (288,072.00)
Public portion/share of Bus/Van replacements,
Transportation scheduled for FY 2019-20,to the Vehicle
Replacements CIP project
26
19-20CIP-005 Staff New Finance and $ 224,340.00
Administrative Add a Community Loan Fund CIP project
Services to fund Non-Profit Capital Loans for
Interfaith Council,Club Nova,and Orange
County Rape Crisis Center,in FY 2019-20
19-20CIP-006 Staff 39 County Manager Add$75,000 in FY 2019-20 to the HVAC $ 75,000.00
Capital Project for Geothermal Feasibility
Studies
19-20CIP-007 Staff 81 County Manager Delay Shower Project($107,000)at Cedar $ (107,000.00)
Grove Community Center from FY 2019-
20 to FY 2020-21
19-20CIP-008 Staff New Asset Management $ 140,000.00
Services Add$140,000 in capital funds to purchase
2 vans for Community Center
transportation use;transferring$107,000
savings from the delay of the Cedar Grove
shower project
19-20CIP-009 Staff 93 Solid Waste $
Change in funding sources for Solid
Waste CIP Projects for FY 2019-20;
increase in funding of$453,172 and
decrease of$453,172 in Debt Financing
amounts(Budget Neutral)
19-20CIP-010 Staff 35 Asset Management $ 154,000.00
Services Add$154,000 in FY 2019-20 to the
Facility Accessibility,Safety and Security
Improvements Capital Project for Elevator
modernization at the Richard E.Whitted
Facility. Funds will be used as a Transfer
from the General Fund to cover the cost of
this project.
19-20CIP-011 Commissioner 46 Library Services Delay the furniture,fixtures,and $ (750,000.00)
Bedford equipment purchase from FY 2019-20 to
FY 2020-21 for the Orange County
Southern Branch Library
19-20C I P-012
TOTALS $ (23,403.00)
1
2 Travis Myren said because Commissioner Marcoplos' '/4 cent amendment passed, staff
3 will need an amendment to transfer$469,272 from the operating budget to a County capital
4 project for 2019-20.
5
6 A motion was made by Commissioner Bedford, seconded Commissioner Greene to
7 transfer $469,272 from the operating budget to a County capital project for 2019-20.
8
9 VOTE: UNANIMOUS
10
11
12
13 3. Discussion and Decision on the FY2019-20 County Fee Schedule
14
27
1 Commissioner Dorosin referred to the Solid waste fee — page 495— and asked if the
2 programs fee is going up form $132 to $142 to make it a self-sustaining enterprise fee.
3 Bonnie Hammersley said not exactly. She said it is on the step to removing a structural
4 deficit. She said even if she had recommended funds from the general fund, this would have
5 been the same fee. She said she hopes expenditures can be controlled going forward so that a
6 contribution from the general fund will not be needed.
7 Commissioner Dorosin asked if the value of the $10 increase could be identified.
8 Bonnie Hammersley said there are 64,000 parcels, which will yield $900,000.
9 Commissioner Dorosin asked if the Board does not approve this fee, would it have to
10 increase property tax.
11 Bonnie Hammersley said yes.
12 Commissioner Price asked if the other listed fees could be clarified.
13 Kurt Vaughn, Budget Analyst, said these fees were already scheduled for the schools,
14 and, as a part of making them an enterprise fund, they wanted to expand the applicability of
15 these fees to cover County properties as well as commercial opportunities.
16 Bonnie Hammersley said one of the concerns was that they do a lot of work for County
17 properties, and the solid waste fund has never been paid for this service, because the general
18 fund was paying for part of solid waste. She said now that there is no general fund, Solid Waste
19 can charge for service to the County buildings. She said it is not a large amount of money.
20 Commissioner Price referred to page 447, and asked if there is a reason why the special
21 event/vending fee is being raised by $10 per booth, as well as the picnic shelters and farmer's
22 market pavilion. She said residents use these facilities for family events, and these increases
23 will be significant for some people.
24 David Stancil said every couple of years staff does market studies, and the County is
25 well below other markets for these fees. He said there are also costs that occur for
26 maintenance, etc.
27 Commissioner Price asked if the increases could be done in $5 increments.
28 David Stancil said it is at the pleasure of the Board's.
29 Commissioner Dorosin said he would like to have a conversation next year about fees
30 versus property tax, because fees are regressive, and property taxes are progressive.
31
32 A motion was made by Commissioner Price, seconded by Commissioner McKee to
33 (pages 447-48 in budget book) reduce the $10 fee to $5 increments
34
35 Page 448
36 Farmers market: $15 half and $30 all day (for residents)
37 Special events vending: $20 per day (for residents)
38 Picnic shelter: okay as is (for residents)
39
40 David Stancil said any increase will cover more than the current fees are covering, and
41 reiterated that these increases came about as a result of a market analysis and the County's
42 costs.
43 Commissioner Price said she does not mind increasing the fees but she would just like
44 the jump in increase to not be so large all at once.
45
46 VOTE: Ayes, 5 (Chair Rich, Commissioner Marcoplos, Commissioner Greene,
47 Commissioner Price and Commissioner McKee); Nays, 2 (Commissioner Dorosin and
48 Commissioner Bedford)
49 Commissioner Price referred to page 458, and asked if the storm water management
50 plan review/conservation area document review could be explained, and if staff is not currently
51 doing these.
28
1 Travis Myren said these have gone from a general fee to a more specific fee schedule,
2 and staff can follow up with more information.
3 Commissioner Price referred to page 467 (tank install and removal), and said the County
4 was charging $50, but now is going to charge $200. She asked if this is correct.
5 Chair Rich said this was last revised in 2011.
6 Commissioner Price said all the others were as well, but none have as sharp an
7 increase as this one.
8 Paul Laughton said that is for cost recovery, and it has been 8 years since that has been
9 changed.
10 Commissioner Price referred to page 468, and asked if the same applies for the
11 temporary tents and canopy.
12 Paul Laughton said that increase is also for cost recovery and labor.
13 Bonnie Hammersley said staff is trying to get cost recovery.
14 Commissioner Price referred to page 471- failure to pay civil penalty; under animal
15 control — and said the fee is going from $25 to $100, and asked if people are failing to pay
16 because they do not have the money to do so.
17 Commissioner Dorosin said the increase in this penalty brings it in line with the other civil
18 penalty (no rabies vaccine), which is also $100.
19
20 A motion was made by Commissioner Price, seconded by Commissioner Greene to
21 approve the fee schedule, with the amendments as suggested by Commissioner Price.
22
23 VOTE: UNANIMOUS
24
25 Travis Myren said with all of the amendments, the bottom line shows a surplus of
26 $40,523.00. He said the easiest way to dispose of this surplus is to reduce the amount of
27 appropriated fund balance.
28 The Board agreed by consensus.
29
30 4. Discussion and Decision on the FY2019-20 Tax Rates
31 i. Ad Valorem Tax
32 A motion was made by seconded by to
33 ii. Chapel Hill-Carrboro City School Special District Tax
34 A motion was made by seconded by to
35 iii. Fire District Tax Rates
36
37 5. Break(to allow Finance and Administrative Services to formulate Draft Resolution of
38 Intent to Adopt FY2019-20 Operating Budget)
39
40 The Board took a break at 10:32 p.m.
41
42 The Meeting resumed at 10:58 p.m.
43
44
45 6. Resolution of Intent to Adopt FY2019-20 Annual Operating Budget Approval of
46 Resolution of Intent to Adopt FY2019-20 Annual Operating Budget at the Board of
47 County Commissioners Regular Meeting on June 18, 2019
48
49 Paul Laughton reviewed the Resolution of Intent below:
50
51 Resolution of Intent to Adopt the FY2019-20
29
1 Orange County Budget
2
3 The items outlined below summarize decisions that the Board acted upon June 11, 2019 in
4 approving the FY2019-20 Orange County Annual Operating Budget and the FY2019-20 (Year
5 1) Capital Investment Plan Budget.
6
7 WHEREAS, the Orange County Board of Commissioners has considered the Orange County
8 FY2019-20 Manager's Recommended Budget and the FY2019-20 Manager's Recommended
9 Capital Investment Plan Budget; and
10
11 WHEREAS, the Commissioners have agreed on certain modifications to the Manager's
12 Recommended Budget as presented in the FY2019-20 County Manager's Recommended
13 Budget on May 2, 2019; and to the FY2019-20 Manager's Recommended Capital Investment
14 Plan Budget as presented on April 2, 2019;
15
16 NOW THEREFORE BE IT RESOLVED, that the Orange County Board of Commissioners
17 expresses its intent to adopt the FY2019-20 Orange County Budget Ordinance on Tuesday,
18 June 18, 2019, based on the following stipulations:
19
20 1) Property Tax Rates
21
22 a) The ad valorem property tax rate shall be set at 86.79 cents per $100 of assessed
23 valuation.
24
25 b) The Chapel Hill-Carrboro City Schools District Tax shall be set at 20.18 cents per
26 $100 of assessed valuation.
27
28 c) The Fire District and Fire Service District tax rates shall be set at the following rates
29 (all rates are based on cents per$100 of assessed valuation):
30
31
• Cedar Grove 8.10
• Greater Chapel Hill Fire Service District 14.91
• Damascus 10.80
• Efland 6.78
• Eno 9.68
• Little River 5.92
• New Hope 9.94
• Orange Grove 6.81
• Orange Rural 9.15
• South Orange Fire Service District 9.68
• Southern Triangle Fire Service District 10.80
• White Cross 12.37
32
33 2) County Employee Pay and Benefits Plan
30
1
2 Provide a County employee pay and benefits plan that includes:
3
4 a. A wage increase of 2% for all permanent employees hired on or before June 30, 2019,
5 effective July 1, 2019. The maximum salary of each salary range shall also be
6 increased to accommodate the wage adjustment, as well as maintaining $15.00 per hour
7 as the minimum salary rate for all permanent employees.
8 o Employee Performance Awards — three levels, $500 for proficient performance;
9 $750 for superior performance; or $1,000 for exceptional performance, effective
10 with employee Work Planning and Performance Review (WPPR) dates from July
11 1, 2019 to June 30, 2020. Employees will continue to receive the performance
12 award on their current performance evaluation date, and it will continue to be
13 added to an employee's base salary.
14 b. A Living Wage increase from $14.25/hour to $14.95/hour, for temporary employees,
15 effective July 1, 2019, consistent with the Orange County Living Wage formula.
16 c. Continue the $27.50 per pay period County contribution to non-law enforcement
17 employees' supplemental retirement accounts and the County matching employees'
18 contributions up to $63.00 semi-monthly (for a maximum annual County contribution of
19 $1,512) for all general (non-sworn law enforcement officer) employees, and continue the
20 mandated Law Enforcement Officer contribution of 5.0% of salary; and continue the
21 County's required contribution to the Local Governmental Employees' Retirement
22 System (LGERS)for all permanent employees.
23 d. Continue participation in the North Carolina Health Insurance Pool (NCHIP), and
24 continue medical and prescription third party administration with Blue Cross Blue Shield
25 of North Carolina (BCBSNC) and Prime Therapeutics, a division of BCBSNC,
26 respectively. No increase to health and dental appropriations, and no increase to
27 employee premium equivalent for health, dental, or vision insurance.
28 e. Continue the additional eight hours of annual leave to be awarded at an employee's
29 anniversary date, prorated for part-time employees.
30 f. Continue the six-week paid parental leave policy.
31
32
33 3) Modifications to County Manager's FY2019-20 Recommended Annual Operating
34 Budget
35 The following modifications to the County Manager's Recommended Budget are made:
36 Adjustments to the Manager's Recommended FY2019-20 Budget
37 On June 11, 2019, the Board of County Commissioners approved the following changes to the
38 Manager's Recommended annual operating budget for the 2019-20 fiscal year. The information
39 below summarizes changes made by the Board:
31
Revenues Increase Decrease
Manager's Recommended Revenue Budget $236,444,623
Eliminate the revenue for the user fee of$3 per person to participate in open ($1,500)
gym at the Parks & Recreation gymnasium.
Increase Emeraency Medical Services Collections b $250,000 $250,000
Increase Ad Valorem Taxes by an additional .25 cents earmarked for climate $469,272
change initiatives
Reduce Fund Balance Appropriation 40 523
Total Revenue Changes $719,272 ($42,023)
Revised Revenue Budget 237,121,872
Expenditures Increase Decrease
Manager's Recommended Expenditure Budget $236,444,623
County share to enable funding for ongoing full-time housing locator position
within the Community Empowerment fund; to be administered by the Orange $13,738
County Partnership to End Homelessness Program
Approved cellphone allowance of$85/month; the internet to $75/month, and $5,628
move car allowance out of base salary
Add funds to the Commissioners travel line item in the County Clerk's
appropriation to cover anticipated increase in travel expenses for $4,000
conferences and training for FY2019-20.
Increase mobile telephone stipend from $35 to $50 per month for county $22,590
employees who use personal mobile telephones for county business.
Increase in Triangle Area Rural Planning Organization (TARPO)dues for FY $1,500
2019-20 from $7,500 to $9,000
Decrease $4,000 in Food Council division for one-time Equity Training that ($4,000)
was budgeted in FY 2018-19
Use funds of$154,000 from additional EMS collection revenue for the Facility
Accessibility, Safety and Security Improvements Capital Project for Elevator $154,000
modernization at the Richard E. Whitted Facility
Add funds of$15,000 for a Temporary position in AMS to assist with Capital $15,000
Projects management
Due to a reduction in HUD funds in the HOME Program, reduce $4,479 for ($4,479)
the County's share of the FY 2019-20 HOME Program
Reduce Transfer to OPEB b $250,000 ($250,000)
Increase Current Expense funding to Schools b $250,000 allocated bV ADM $250,000
Add funds from .25 cent Ad Valorem proceeds to Transfer to County Capital to $469,272
set up a Project to fund efforts to combat climate change initiatives
Total Expenditure Changes $935,728 ($258,479)
t Revised Expenditure Budget $237,121,872
32
1
2 4) Changes in County Staff Positions (Increase in FTE Approved).
Summary of Manager Recommended New Positions for FY 2019-20
GENERALFUND - RECOMMENDED
Department Position FTE
County Manager Chief Information Security Officer(starting January 1, 2020)** 1.000
County Attorney Staff Attorney 0.500
CJRD Restoration Program Legal Counsel (starting October 1, 2019)*** 1.000
Social Services Facilities Environmental Tech III(time-limited to permanent)* 0.000
Social Services CPS Social Worker(time-limited to permanent)* 0.000
Social Services Social Worker I(starting January 1, 2020)** 1.000
Sheriff Deputy Sheriff 1 5.000
Health Family Navigator 8.250
Health Nutrition Services Office Assistant 0.500
Transportation Operations Manager 1.000
Transportation OPT Driver 1.000
Transportation OPT Driver 1.000
Totals 20.250
* Time Limited positions requesting becoming permanent,already in base budget for FY19-20
** Recommending position start January 1, 2020.
*** Recommending position start October 1,2019
Solid Waste Enterprise Fund - RECOMMENDED
Department Position FTE
Solid Waste Senior Convenience Center Operatior-HZW 2.000
3 Totals 2.000
4
5
6 5) General Fund Appropriations for Local School Districts
7
8 The following FY2019-20 General Fund Appropriations for Chapel Hill-Carrboro City Schools
9 and Orange County Schools are approved:
10
11 a) Current Expense appropriation for local school districts totals $88,820,720 and
12 equates to a per pupil allocation of$4,352.25
13
14
33
1 1) The Current Expense appropriation to the Chapel Hill-Carrboro City Schools
2 is $53,419,518
3
4 2) The Current Expense appropriation to the Orange County Schools is
5 $35,401,202.
6
7 b) School Related Debt Service for local school districts totals $17,770,542.
8
9 c) Additional net County funding for local school districts totals $6,889,597.
10
11 (1) School Resource Officers and School Health Nurses Contracts - total
12 appropriation of$3,629,597 to cover the costs of School Resource Officers
13 in every middle and high school, and a School Health Nurse in every
14 elementary, middle, and high schools in both school systems.
15 (2) Deferred maintenance funding of$3,000,000 by ADM is allocated to the
16 school systems by the following: Chapel Hill-Carrboro City Schools
17 appropriation is $1,804,200 and Orange County Schools appropriation is
18 $1,195,800.
19 (3) School Equity Training —total appropriation of$260,000 towards
20 Foundational Equity Training.
21
22 6) Capital Investment Plan Funding for FY2019-20 (Year 1)
23
24 The following FY2019-20 (Year 1) Capital Investment Plan Appropriations are approved:
25 a) Overall Total Capital Investment Plan Funding of$48,050,906
26
27 b) County Capital Projects Funding of$10,560,764
28
29 c) School Capital Projects Funding of$34,512,606
30
31 d) Water & Sewer Project Funding of$1,060,000; Solid Waste Project Funding of
32 $1,545,536; and Sportsplex Project Funding of$372,000
33
34 7) County Fee Schedule
35
36 To adopt the County Fee Schedule to include changes included in the FY2019-20
37 Manager's Recommended Annual Operating Budget and further amended by the Board
38 of County Commissioners on June 11, 2019.
39
40 A motion was made by Commissioner Marcoplos, seconded by Commissioner Bedford
41 to Adopt the FY2019-20 Annual Operating Budget Approval of Resolution of Intent to Adopt
42 FY2019-20 Annual Operating Budget at the Board of County Commissioners Regular Meeting
43 on June 18, 2019.
44
45 VOTE: Ayes, 6; Nays, 1 (Commissioner McKee)
46
47 Commissioner McKee said he voted no due to his opposition to the ad valorem property
48 tax and the BOCC salary increases, and requested that the votes be separated out on the
49 resolution at the June 181" meeting, or he will have to vote against the entire budget, which he
50 has never done before.
51
34
1 The meeting adjourned at 11:10 p.m.
2
3
4 Penny Rich, Chair
5
6
7 Donna Baker
8 Clerk to the Board
9
10
11
1
1 Attachment 4
2
3 DRAFT
4 MINUTES
5 BOARD OF COUNTY COMMISSIONERS
6 REGULAR MEETING
7 June 18, 2019
8 7:00 p.m.
9
10 The Orange County Board of Commissioners met in regular session on Tuesday, June 18, 2019
11 at 7:00 p.m. at the Southern Human Services Center in Chapel Hill, N.C.
12
13 COUNTY COMMISSIONERS PRESENT: Chair Penny Rich and Commissioners Jamezetta
14 Bedford, Mark Dorosin, Sally Greene, Earl McKee, Mark Marcoplos, and Renee Price
15 COUNTY COMMISSIONERS ABSENT: None
16 COUNTY ATTORNEYS PRESENT: John Roberts
17 COUNTY STAFF PRESENT: County Manager Bonnie Hammersley, Deputy County Manager
18 Travis Myren and Clerk to the Board Donna Baker (All other staff members will be identified
19 appropriately below)
20
21 Chair Rich called the meeting to order at 7:00 p.m.
22
23 1. Additions or Changes to the Agenda
24
25 Chair Rich noted the following proposed changes to the agenda:
26
27 • Blue sheet: Proposed Addition to Consent Agenda - Item 8-x— FY Budget amendment
28 #11-c
29 • Defer Item 11-1: Orange County Climate Council At-Large Appointment in order to go
30 through our regular advertisement/application process
31
32 A motion was made by Commissioner McKee, seconded by Commissioner Marcoplos to
33 approve these additions to the agenda.
34
35 VOTE: UNANIMOUS
36
37 Chair Rich noted the following items at the Commissioners' places:
38
39 • White sheet: 2 PowerPoint presentations for Item 6-d (Bus Rapid Transit- BRT)
40 • 6a - hand out - Board of County Commissioners salary information for budget
41
42 PUBLIC CHARGE
43
44 Chair Rich acknowledged the public charge.
45
46 Arts Moment
47 Katie Murray, Arts Commission Director, introduced Mimi Herman:
48 Mimi Herman is the 2017 North Carolina Piedmont Laureate and a Kennedy Center Teaching
49 Artist. Mimi holds a BA from UNC-Chapel Hill and an MFA in Creative Writing from Warren
50 Wilson College, and is the author of Logophilia and The Art of Learning. Her writing has
2
1 appeared in Michigan Quarterly Review, Shenandoah, Crab Orchard Review, The Hollins Critic
2 and other journals. She has performed her poetry and fiction at venues ranging from Why There
3 Are Words in Sausalito, California to Symphony Space in New York City. With her partner, John
4 Yewell, she offers Writeaways writing retreats in France, Italy, New Mexico and North Carolina.
5 Mimi Herman read three short poems: "All of the Lost Words"; "How to Say No"; and "On
6 the Importance of Explanatory Text".
7
8 2. Public Comments
9
10 a. Matters not on the Printed Agenda
11 Kit Wienert provided a handout to the Board of County Commissioner (BOCC), and said
12 he is here to speak about loud and repeated target practice gunfire near his home. He said
13 noise has gone on for five years, and has been told the current County noise ordinance offers
14 no way to intervene. He said if the ordinance cannot be altered to address target practice
15 shooting, he would propose that a new ordinance pertaining solely to target practice gunfire on
16 private property be created and implemented. He said such an ordinance should take into
17 account the type of weaponry, distance from other residences (with more stringent standards in
18 the Rural Buffer, and more lenient standards outside of it), number of allowable targets, time of
19 day, etc. He said this is not a second amendment issue, and he would like to see a tougher
20 ordinance in the Rural Buffer that correlates to population density.
21 Ann Crawford said she is also speaking against gunfire/target practice in her
22 neighborhood, and is greatly worried about her safety. She asked the Board of County
23 Commissioners to revisit the present noise/gun ordinance, and echoed the comments of the
24 prior speaker.
25 Kelly Hogan spoke against the shooting range in her neighborhood. She said they live
26 in the Rural Buffer, where density is increasing. She asked the BOCC to enact ordinances to
27 prevent or control this.
28 Carol Osredkan said she is against the shooting range near her home on Stoneybrook
29 Lane, and is fearful of being hurt by a stray bullet, despite an existing firewall. She said she
30 does not find her shooting neighbors to have concern for her safety, and has found her
31 communication with law enforcement to be lethargic.
32 Peggy Jennings said when the guns go off in her neighborhood, her children are
33 frightened, and asked for the BOCC to do something about it.
34 Brian Hogan said the rights of gun owners are trumping the safety of his family and his
35 home. He said he has no issue with gun ownership, but is concerned that the discharge of
36 firearms is excluded from noise ordinances. He said he can be cited for playing classical music
37 over 60 decibels after 8:00 p.m., but the discharge of firearms is lawfully permitted until 10:00
38 p.m. He said rifles range from 130-170 decibels. He said his neighborhood is full of children,
39 those who work from home, Veterans, etc., and the use of firearms is negatively affecting their
40 quality of life. He said this deceptive firing range in his neighborhood was created without
41 consultation of the residents, and when residents reached out to the owner, they were met with
42 aggression. He said he does not want to hear that the hands of the BOCC are tied, but rather
43 wants the ordinances changed.
44 Riley Ruske said he wanted to talk about fiscal responsibility, and feels the budget this
45 year is a burden on taxpayers. He said the budget has a spending increase of$10 million,
46 resulting in a property tax increase of 2%. He asked the BOCC if it would reconsider its
47 spending plans, and help citizens live within their means.
48 Steve Hall said next week Carrboro will be considering annexing a portion of Highway
49 86, and he is concerned about the impact to Duke Forest. He said this area contains the
50 Meadow Flats Natural area, and it is also the site of ongoing federal research, and this
3
1 development will have impacts on all of this. He would like to see Orange County remain in the
2 discussions on how this land is developed, and asks Carrboro to remain involved.
3 Seamus O'Neill said he has been trying to engage the Human Relations Commission
4 (HRC) on its Linda Sarsour event, and the process that lead to her selection, and the evaluation
5 done post-speech. He said there appears to be no process or vehicle for engaging with staff or
6 the HRC, and while members were willing to listen to his feedback, there is no way for it to be
7 processed thereafter. He provided the Board with written comments, and asked if there could
8 be public engagement in the processes of the HRC, and possibly other commissions.
9 Mark Sommerville said he is here to talk about the gun shooting in his neighborhood.
10 He said the way weapons are not being handled carefully, but rather in a joking and unsafe way.
11 He provided an audio of the gunfire he has heard from his property.
12 Lynn Gischwind said she supports all of the comments about the gun shooting/target
13 range, and added that the impact on animals should not go unnoticed. She said she had gutter
14 repairs done on her home, and the gutter company found a .22 bullet in their roof, which was
15 incredibly disturbing.
16 Chair Rich said the topic of gunfire will be referred to staff, and it will be a discussion
17 item at the beginning of the 2019-20 session.
18
19 b. Matters on the Printed Agenda
20 (These matters will be considered when the Board addresses that item on the agenda
21 below.)
22
23 3. Announcements, Petitions and Comments by Board Members
24 Commissioner Marcoplos attend the Sold Waste Advisory Group (SWAG) meeting last
25 night, where there was a presentation from a textile recycling company recycling, as well as an
26 ongoing discussion about composting.
27 Commissioner Marcoplos petitioned the County to research the issue of providing
28 childcare at the Board of County Commissioners meetings. He also petitioned staff to look into
29 the cost and implications of going fare-free with Orange County buses.
30 Commissioner Marcoplos said the budget amendment process has been the same for
31 the past 2-3 years. He said amendments were proposed to the Manager, some of which were
32 controversial. He said several amendments drew attention, especially schools, and he
33 suggested having a work session in the fall about the budget amendment process, and how it
34 may be improved.
35 Commissioner Bedford thanked all who mentored her as a new Commissioner.
36 Commissioner McKee endorsed Commissioner Marcoplos call for a work session in the
37 fall to discuss the budget amendment process. He said the process this year almost became
38 dysfunctional, with several amendments coming in after the public hearings. He said the public
39 must have ample opportunity to speak on these proposed budget amendments.
40 Commissioner Price echoed Commissioner Marcoplos and Commissioner McKee's
41 comments. She congratulated all students for completing another year, and those who are
42 moving on.
43 Commissioner Price said tomorrow is Juneteenth, commemorating the day that word of
44 the emancipation proclamation reached the last state in the Union, and an overall celebration of
45 freedoms hard won by the African American community.
46 Commissioner Price said on July 4th the Town of Carrboro will be holding its annual
47 reading of"The Meaning of July 4th for the Negro" by Frederick Douglass.
48 Commissioner Dorosin said he previously made a petition about banning the use of
49 Round Up and glycophate on County properties. He said he received the following email from
50 Department of the Environment, Agriculture, Parks and Recreation (DEAPR) staff about this:
51
4
1 "Good afternoon. One more petition response. This is in reply to the petition of June 4 for the
2 County to make efforts to no longer use the glyphosate-based herbicide Roundup.
3
4 This product and other glyphosate based broad-spectrum herbicides have been the subject of
5 much investigation in the last several years, as you likely know, and in particular in the last
6 several months with the results of recent lawsuits. At present, County staff use this product
7 sparingly, only on County grounds and landscaped areas to address poison ivy and weed
8 control.
9
10 However, staff has been tracking this issue and several months back identified the need to
11 again review this and other herbicide use. In May we formed a Pesticide/Herbicide Working
12 Group with representatives from DEAPR, Asset Management and Solid Waste.
13
14 Pending this working group's look at current policies and practices, and the development of
15 recommended new updates or changes (or direction from the Board or Manager), staff will
16 cease use of Roundup.
17
18 We anticipate a report from the Working Group on updates to policies and practices later this
19 summer.
20
21 Please feel free to contact me if you have any questions
22
23 P. David Stancil, AICP
24 Director, Department of Environment, Agriculture, Parks and Recreation (DEAPR)"
25
26 Commissioner Dorosin referred to the budget amendment process, and said it is tricky to
27 get amendments submitted prior to receiving the budget, but he suggested moving the public
28 hearings back, or taking public comment at budget work sessions. He said the Board is
29 constrained about having ideas before the budget is presented.
30 Commissioner Dorosin said last week his amendment about school funding did not get
31 support, but there was general support to discuss it at a later date. He petitioned to bring this
32 topic back in the fall, outside the pressures of the budget process.
33 Commissioner Greene she supports all comments from the Board of County
34 Commissioners tonight, and she too, like Commissioner Bedford, appreciated all their
35 assistance in being a new Commissioner.
36 Commissioner Greene said she attended the Executive Committee of Triangle J Council
37 of Governments (TJCOG), where members gave permission to accept a grant opportunity from
38 the Federal Home Loan Bank Board of Atlanta's affordable housing program, to do home repair
39 projects in Chatham County.
40 Commissioner Greene said she, Chair Rich and Katie Murray attended the Americans
41 for the Arts Conference in Minneapolis, which was inspiring and encouraging. She said Orange
42 County must continue to boost the arts economy. She said she is also very committed to the
43 arts not being an elite activity, but rather something that is accessible to all.
44 Commissioner Price referred to Commissioner Dorosin's petition about Round Up, and
45 said there was a group in Carrboro that dealt with this topic (ToxicFree NC), and it may be wise
46 to follow up.
47 Commissioner Marcoplos said a resident contacted him, asking that any information that
48 comes out of the committee studying the Round Up/toxins, be forwarded to all other government
49 entities in the County.
5
1 Chair Rich said Dr. Charles Van Der Horst passed away, and she would like to do a
2 proclamation for him in September. She said he was one of the first people to attend to Aids
3 patients, as well as conduct research, when other doctors were unwilling to do so.
4 Chair Rich said she too enjoyed the Arts Conference, and it was a remarkable
5 experience. She said Orange County is on the right track with the arts. She reviewed highlights
6 of her trip.
7 Chair Rich said the budget process is hard, and the Commissioners are not in
8 competition when doing a budget and the Board needs to be collaborative. She said the Board
9 speaks with the school boards often.
10
11 4. Proclamations/ Resolutions/Special Presentations
12
13 a. Proclamation Recognizing the Carrboro High School Women's Soccer Team for
14 Winning the 2019 State 2A Championship
15 The Board considered voting to approve a Proclamation Recognizing the Carrboro High
16 School Women's Soccer Team for winning the 2019 State 2A Championship and authorize the
17 Chair to sign.
18 Coach Jared Drexler introduced some of the players.
19 Commissioner Marcoplos read the Proclamation:
20
21 ORANGE COUNTY BOARD OF COMMISSIONERS
22 PROCLAMATION OF RECOGNITION ON
23 CARRBORO HIGH SCHOOL WOMEN'S SOCCER TEAM WINNING THE 2019 STATE 2A
24 CHAMPIONSHIP
25
26 WHEREAS, the Carrboro High School Women's Soccer Team captured the North Carolina High
27 School Athletic Association's State 2A Championship; and
28
29 WHEREAS, the Jaguars won all but one match this season, compiling an excellent 18-1-2
30 record and a perfect record of 10-0 in the Mid-State Conference; and
31
32 WHEREAS, under the guidance of Coach Jared Drexler, the Carrboro High School Women's
33 Soccer Team has won four of the last five state titles; and
34
35 WHEREAS, through their hard work, dedication, teamwork and commitment, the team and
36 Coach Drexler brought honor upon themselves, Carrboro High School, the Chapel
37 Hill-Carrboro City Schools District and Orange County;
38
39 NOW, THEREFORE, be it proclaimed that the Orange County Board of Commissioners
40 expresses its sincere appreciation and respect to the Carrboro High School
41 Women's Soccer Team for their outstanding achievement and their inspiration to
42 youth across North Carolina through their dedication, teamwork and athletic
43 prowess.
44
45 This the 18'" day of June 2019.
46
47 A motion was made by Commissioner McKee, seconded by Commissioner Dorosin to
48 approve and authorize the Chair to sign the proclamation recognizing the Carrboro High School
49 Jaguars Women's Soccer Team for winning the 2019 State 2A Championship and honoring the
50 players and coaches for representing the community with the highest ideals of sportsmanship
51 and integrity.
6
1
2 VOTE: UNANIMOUS
3
4 b. Proclamation Recognizing the East Chapel Hill High School Women's Soccer
5 Team for Winning the 2019 State 3A Championship
6 The Board considered voting to approve a Proclamation Recognizing the East Chapel
7 Hill High School Women's Soccer Team for winning the 2019 State 3A Championship and
8 authorize the Chair to sign.
9
10 Todd McGee, Community Relations Director, said Coach Collins could not attend due to
11 being out of town. He read the proclamation:
12
13 ORANGE COUNTY BOARD OF COMMISSIONERS
14 PROCLAMATION OF RECOGNITION ON
15 EAST CHAPEL HILL HIGH SCHOOL WOMEN'S SOCCER TEAM WINNING THE 2019
16 STATE 3A CHAMPIONSHIP
17
18 WHEREAS, the East Chapel Hill High School Women's Soccer Team captured the North
19 Carolina High School Athletic Association's State 3A Championship; and
20
21 WHEREAS, under the guidance of Coach Austin Collins, the Wildcats compiled a sterling
22 record of 20-2-2 and 13-1 in the Big 3A Conference; and
23
24 WHEREAS, the East Chapel Hill Women's Soccer program has won four state titles in school
25 history, in 1998, 2000 and 2004 prior to this season; and
26
27 WHEREAS, through their hard work, dedication, teamwork and commitment, the team and
28 Coach Collins brought honor upon themselves, East Chapel Hill High School, the
29 Chapel Hill-Carrboro City Schools District and Orange County;
30
31 NOW, THEREFORE, be it proclaimed that the Orange County Board of Commissioners
32 expresses its sincere appreciation and respect to the East Chapel Hill High
33 School Women's Soccer Team for their outstanding achievement and their
34 inspiration to youth across North Carolina through their dedication, teamwork and
35 athletic prowess.
36
37 This the 181" day of June 2019.
38
39 A motion was made by Commissioner Bedford, seconded by Commissioner Price for the
40 Board to approve and authorize the Chair to sign the proclamation recognizing the East Chapel
41 Hill High School Wildcats Women's Soccer Team for winning the 2019 State 3A Championship
42 and honoring the players and coaches for representing the community with the highest ideals of
43 sportsmanship and integrity.
44
45 VOTE: UNANIMOUS
46
47 Chair Rich asked that the Board consider moving up Item 8-t since Delores Bailey from
48 EmPOWERment was here to speak on that item, and to not make her wait until the end of the
49 meeting.
50
51 The Board agreed by consensus.
7
1
2 8-t Approval of the Transfer of Ownership of Two (2) Manufactured Home Units to
3 EmPOWERment, Inc.
4 The Board considered voting to approve a resolution transferring ownership of two (2)
5 manufactured homes to EmPOWERment, Inc., as well as authorize the County Manager to
6 execute all needed documents as it relates to the proposed transfer of property, subject to
7 review and approval by the County Attorney and authorize the Chair to sign. The manufactured
8 homes were purchased under the previously approved Orange County Land
9 Banking/Manufactured Home Park Initiative's Displacement Mitigation Assistance Program
10 (DMAP).
11
12 PUBLIC COMMENT:
13 Delores Bailey said EmPOWERment is honored to have been a part of this pilot
14 program, and there are two families who are so happy that this program was able to assist
15 them.
16 Commissioner Dorosin asked if the resident purchases the unit at the end, where does
17 the money go.
18 Sherrill Hampton, Housing Director, said the funds go back to Orange County into the
19 landbanking fund.
20 Delores Bailey said the beauty of this program is that it gives people the opportunity to
21 own a home, when they would not have qualified via traditional methods. She said
22 EmPOWERment bridges the gap for the homeowner, and allows them to establish a year of
23 making payments in a timely fashion.
24
25 A motion was made by Commissioner Greene, seconded by Commissioner Price to
26 approve a resolution transferring ownership of two (2) manufactured homes to EmPOWERment,
27 Inc., as well as authorize the County Manager to execute all needed documents as it relates to
28 the proposed transfer of property, subject to review and approval by the County Attorney and
29 authorize the Chair to sign. The manufactured homes were purchased under the previously
30 approved Orange County Land Banking/Manufactured Home Park Initiative's Displacement
31 Mitigation Assistance Program (DMAP).
32
33 VOTE: UNANIMOUS
34
35 5. Public Hearings
36 NONE
37
38 6. Regular Agenda
39
40 a. Approval of Fiscal Year 2019-20 Budget Ordinance, County Grant Projects, and
41 County Fee Schedule
42 The Board considered voting to approve the Fiscal Year 2019-20 Budget Ordinance,
43 County Grant Projects, and County Fee Schedule.
44 Paul Laughton, Finance and Administration Assistant Director, presented this item:
45
46 BACKGROUND: At the June 11, 2019 budget work session, the Board of County
47 Commissioners made decisions regarding the County's FY2019-20 budget. See the following
48 attachments related to those decisions:
49
50 Amendment 1, the Resolution of Intent to Adopt the FY2019-20 Orange County Budget
51 outlines the actions approved by the Board of County Commissioners on June 11, 2019
8
1 • Attachment 2, FY2019-20 Budget Ordinance, is the legislation implementing the
2 FY2019-20 Annual Operating Budget for Orange County
3 • Attachment 3, FY2019-20 County Grant Projects
4 • Attachment 4, FY2019-20 County Fee Schedule
5
6 Commissioner McKee said he has objections to dedicated taxes, and the proposed
7 increase of salaries, and thus he will vote no on this budget.
8 Commissioner Price said she will vote for the budget, but she has an issue with the
9 cent tax for the climate change, because the County is already doing many things, and when
10 she looked at all of the fees and tax increases, she realized that, for some people, this could be
11 the proverbial straw that broke the camel's back.
12 Commissioner Marcoplos said the budget is a balance of compromises that the Board
13 makes, and it has an obligation to many interests in the County. He said there is schools,
14 health, public safety, and the residents in the OCS are happy with less.
15 Commissioner Marcoplos said this budget meets the needs of the County under difficult
16 circumstances.
17 Commissioner Dorosin said he is concerned that comments, like those made by
18 Commissioner Marcoplos, contribute to the division in the County, and the perception that one
19 area of the county is subsidizing another part.
20 Commissioner Dorosin said the Orange County Schools (OCS) Board asked for$1
21 million than what which the Board gave them. He said the residents may say do not raise my
22 taxes, but the schools say more money is needed. He said the schools' interest should be
23 recognized as well.
24 Commissioner Dorosin said it is important to note that part of what the BOCC has to
25 balance is the different interests throughout the county. He said the Board funds the schools,
26 giving a lump sum, and the schools decide the priorities of the systems. He said the notion that
27 the BOCC has funded this and not that, is inaccurate as the schools make the specific decisions
28 on how to use funds.
29 Commissioner Greene said the Board fully funded racial equity training for both school
30 districts, and she encouraged both districts to hire minority teachers.
31 Commissioner Dorosin said the Manager initiated the funding for the racial equity
32 training.
33 Bonnie Hammersley said it was a request from both districts, and was included in the
34 recommended budget.
35 Chair Rich said the Manager chose to do this as a direct line item, for which the County
36 will pay.
37 Commissioner Price said, over the years, she has heard the rivalry between the two
38 school districts, which is sad. She said she would like to bring balance to the two districts.
39 Commissioner Price said not wanting to raise taxes is one of the reasons she wanted to
40 hold back on the % cent tax.
41
42 Fiscal Year 2019-20
43 Budget Ordinance
44 Orange County, North Carolina
45
46 Be it ordained by the Board of Commissioners of Orange County
47
48 Section I. Budget Adoption
49
9
1 There is hereby adopted the following operating budget for Orange County for this fiscal year
2 beginning July 1, 2019 and ending June 30, 2020, the same being adopted by fund and activity,
3 within each fund, according to the following summary:
4
Current Intenfund Fund Total
Fund Revenue Transfer Balance Appropriation
Appropriated
General Fund $225,279,266 $4,034,600 $7,808,006 $237,121,872
Emergency Telephone Fund $580,225 $0 $187,853 $768,078
Fire Districts Fund $6,272,720 $0 $40,000 $6,312,720
Section 8 (Housing) Fund $4,201,264 $221,060 $0 $4,422,324
Community Development
Fund $577,102 $1,145,903 $1,539 $1,724,544
Efland Sewer Operating Fund $0 $0 $480 $480
Visitors Bureau Fund $1,664,684 $0 $259,696 $1,924,380
School Construction Impact
Fees Fund $0 $0 $112,000 $112,000
Solid Waste Operations
Enterprise Fund $10,544,336 $0 $1,340,047 $11,884,383
Sportsplex Operations
Enterprise Fund $4,025,654 $0 $0 $4,025,654
Community Spay/Neuter Fund $52,436 $0 $19,290 $71,726
Article 46 Sales Tax Fund $4,068,240 $0 $0 $4,068,240
5
6 Section II. Appropriations
7 That for said fiscal year, there is hereby appropriated out the following:
8
Function Appropriation
General Fund
Community Services $14,421,090
General Government $10,556,767
Public Safety $26,643,096
Human Services $40,822,906
Education $93,508,573
Support Services $12,465,362
Debt Service $30,754,428
Transfers to Other Funds $7,949,650
Total General Fund $237,121,872
Emergency Telephone System Fund
Public Safety $768,078
Total Emergency Telephone System Fund $768,078
Fire Districts
Cedar Grove $262,145
Greater Chapel Hill Fire Service District $271,585
Damascus $104,105
Efland $523,209
Eno $819,205
10
Little River $286,700
New Hoe $691,422
Orange Grove $579,388
Orange Rural $1,357,369
South Orange Fire Service District $575,344
Southern Triangle Fire Service District $251,534
White Cross $590,714
Total Fire Districts Fund $6,312,720
Section 8 (Housing) Fund
Human Services $4,422,324
Total Section 8 Fund $4,422,324
Community Development Fund (Housing
Rehabilitation Initiative
Human Services $756,847
Total Community Development Fund(Housing
Rehabilitation Initiative) $756,847
Community Development Fund (Housing
Displacement Program)
Human Services $75,000
Total Community Development Fund(Housing
Displacement Program) $75,000
Community Development Fund HOME Program)
Human Services $634,158
Total Community Development Fund(HOME
Program) $634,158
Community Development Fund (Homelessness
Partnership Program)
General Government $258,539
Total Community Development Fund(Homelessness
Program) $258,539
Total Community Development Fund Programs $1,724,544
Efland Sewer Operating Fund
Community Services $480
Total Efland Sewer Operating Fund $480
Visitors Bureau Fund
General Government $211,168
Community Services $1,713,212
Total Visitors Bureau Fund $1,924,380
School Construction Impact Fees
Transfers to Other Funds $112,000
Total School Construction Impact Fees Fund $112,000
Solid Waste Operations Enterprise Fund
Community Services - Solid Waste/Landfill Operations $10,364,375
Transfer to Other Funds $1,520,008
Total Solid Waste Operations Enterprise Fund $11,884,383
S ortsPlex Operations Enterprise Fund
11
Community Services— Sportsplex Operations $3,300,654
Transfer to Other Funds $725,000
Total S orts lex Operations Enterprise Fund $4,025,654
Community Spay/Neuter Fund
Community Services $71,726
Total Community S a /Neuter Fund $71,726
Article 46 Sales Tax Fund
Community Services $4,068,240
Total Article 46 Sales Tax Fund $4,068,240
1
2 Section III. Revenues
3
4 The following fund revenues are estimated to be available during the fiscal year beginning July
5 1, 2019 and ending June 30, 2020, to meet the foregoing appropriations:
Function Appropriation
General Fund
Property Tax $165,153,931
Sales Tax $25,372,861
Licenses & Permits $313,260
Intergovernmental $18,278,612
Charges for Services $12,704,833
Investment Earnings $415,000
Miscellaneous $3,040,769
Transfers from Other Funds $4,034,600
Appropriated Fund Balance $7,808,006
Total General Fund $237,121,872
Emergency Telephone System Fund
Charges for Services $580,225
Appropriated Fund Balance $187,853
Total Emergency Telephone System Fund $768,078
Fire Districts
Property Tax $6,262,870
Investment Earnings $9,850
Appropriated Fund Balance $40,000
Total Fire Districts Fund $6,312,720
Section 8 (Housing) Fund
Intergovernmental and General Government $4,201,264
From General Fund $221,060
Total Section 8 Fund $4,422,324
Community Development Fund (Housing Rehabilitation
Initiative
From General Fund $756,847
Total Community Development Fund(Housing
Rehabilitation Initiative) $756,847
Community Development Fund (Housing Displacement
Program)
From General Fund $75,000
Total Community Development Fund(Housing
Rehabilitation Initiative) $75,000
12
Community Development Fund HOME Program)
intergovernmental $398,399
Program Income $13,306
From General Fund $222,453
Total Community Development Fund HOME Program) $634,158
Community Development Fund (Homelessness
Partnership Program)
Intergovernmental and General Government $165,397
From General Fund $91,603
Appropriated Fund Balance $1,539
Total Community Development Fund(Homelessness
Partnership Program) $258,539
Total Community Development Fund Programs $1,724,544
Efland Sewer Operating Fund
Charges for Services $0
Appropriated Fund Balance $480
Total Efland Sewer Operating Fund $480
1
Visitors Bureau Fund
Occupancy Tax $1,423,571
Sales & Fees $500
Intergovernmental $236,703
Investment Earnings $4,000
Appropriated Fund Balance $259,606
Total Visitors Bureau Fund $1,924,380
School Construction Impact Fees Fund
Appropriated Fund Balance $112,000
Total School Construction Impact Fees Fund $112,000
Solid Waste Operations Enterprise Fund
Sales & Fees $9,894,336
Intergovernmental $245,000
Miscellaneous $135,000
Licenses & Permits $130,000
Interest on Investments $140,000
General Fund Contribution for Sanitation Operations $0
Appropriated Reserves $1,340,047
Total Solid Waste Operations Enterprise Fund $11,884,383
Sportsplex Operations Enterprise Fund
Charges for Services $4,025,654
Total S orts lex Operations Enterprise Fund $4,025,654
Community Spay/Neuter Fund
Animal Tax $27,000
Intergovernmental $10,000
Miscellaneous $15,436
Appropriated Fund Balance $19,290
Total Community S a /Neuter Fund $71,726
13
Article 46 Sales Tax Fund
Sales Tax Proceeds $4,068,240
Total Article 46 Sales Tax Fund $4,068,240
1
2 Section IV. Tax Rate Levy
3 There is hereby levied for the fiscal year 2019-20 a general county-wide tax rate of 86.79 cents
4 per$100 of assessed valuation. This rate shall be levied in the General Fund. Special district
5 tax rates are levied as follows:
6
Cedar Grove 8.10
Greater Chapel Hill Fire Service District 14.91
Damascus 10.80
Efland 6.78
Eno 9.68
Little River 5.92
New Hope 9.94
Orange Grove 6.81
Orange Rural 9.15
South Orange Fire Service District 9.68
Southern Triangle Fire Service District 10.80
White Cross 12.37
Chapel Hill-Carrboro School District 20.18
7
8 Section V. General Fund Appropriations for Local School Districts
9 The following FY 2019-20 General Fund Appropriations for Chapel Hill-Carrboro
10 City Schools and Orange County Schools are approved:
11
12 a) Current Expense appropriation for local school districts totals $88,820,720, and equates
13 to a per pupil allocation of$4,352.25.
14 1) The Current Expense appropriation to the Chapel Hill-Carrboro City Schools is
15 $53,419,518.
16 2) The Current Expense appropriation to the Orange County Schools is
17 $35,401,202.
18 b) School Related Debt Service for local school districts totals $17,770,542.
19 c) Additional County funding for local school districts totals $6,889,597
20
21 (1) School Resource Officers and School Health Nurses Contracts - total
22 appropriation of$3,629,597 to cover the costs of School Resource Officers
23 in every middle and high school, and a School Health Nurse in every
24 elementary, middle, and high schools in both school systems.
25 (2) Deferred maintenance funding of$3,000,000 by ADM is allocated to the
26 school systems by the following: Chapel Hill-Carrboro City Schools
27 appropriation is $1,804,200 and Orange County Schools appropriation is
28 $1,195,800.
29 (3) School Equity Training —total appropriation of$260,000 towards
30 Foundational Equity Training.
31
32
14
1 Section VI. Schedule B Privilege Licenses
2 In accordance with Schedule B of the Revenue Act, Article 2, Chapter 105 of the North Carolina
3 State Statutes, and any other section of the General Statutes so permitting, there are hereby
4 levied privilege license taxes in the maximum amount permitted on businesses, trades,
5 occupations or professions which the County is entitled to tax.
6
7 Section VII. Animal Licenses
8 A license costing $10 for sterilized dogs and sterilized cats is hereby levied. A license for un-
9 sterilized dogs and a license for un-sterilized cats is $30 per animal.
10
11 Section Vill. Board of Commissioners' Compensation
12 The Board of County Commissioners authorizes that:
13 • Salaries of County Commissioners will be adjusted by any wage increase and/or any
14 other general increase granted to permanent County employees. For fiscal year 2019-
15 20, the approved budget includes a total 2% wage increase, effective July 1, 2019.
16 • Annual compensation for County Commissioners will include the County contribution for
17 health insurance, dental insurance and life insurance that is provided for permanent
18 County employees, provided the Commissioners are eligible for this coverage under the
19 insurance contracts and other contracts affecting these benefits.
20 • County Commissioners' compensation includes eligibility to continue to participate in the
21 County health insurance at term end as provided below:
22
23 o If the County Commissioner has served less than two full terms in office (less
24 than eight years), the Commissioner may participate by paying the full cost of
25 such coverage. (If the Commissioner is age 65 or older, Medicare becomes the
26 primary insurer and group health insurance ends.)
27
28 o If the County Commissioner has served two or more full terms in office (eight
29 years or more), the County makes the same contribution for health insurance
30 coverage that it makes for an employee who retires from Orange County after 20
31 years of consecutive County service as a permanent employee. If the
32 Commissioner is age 65 or older, Medicare becomes the primary insurer and
33 group health insurance ends. The County makes the same contribution for
34 Medicare Supplement coverage that it makes for a retired County employee with
35 20 years of service.
36
37 o Annual compensation for Commissioners will include a County contribution for
38 each Commissioner to the Deferred Compensation (457) Supplemental
39 Retirement Plan that is the same as the County contribution for non-law
40 enforcement County employees in the State 401 (k) plan. For fiscal year 2019-
41 20, the approved budget continues the County contribution of$27.50 per pay
42 period and a County contribution match of up to $63.00 semi-monthly.
43
44 Section IX. Budget Control
45 General Statutes of the State of North Carolina provide for budgetary control measures
46 to exist between a county and public school system. The statute provides:
47
48 Per General Statute 115C-429:
49 (c) The Board of County Commissioners shall have full authority to call for, and the Board of
50 Education shall have the duty to make available to the Board of County Commissioners, upon
15
1 request, all books, records, audit reports, and other information bearing on the financial
2 operation of the local school administrative unit.
3
4 The Board of Commissioners hereby directs the following measures for budget administration
5 and review:
6
7 That upon adoption, each Board of Education will supply to the Board of County Commissioners
8 a detailed report of the budget showing all appropriations by function and purpose, specifically
9 to include funding increases and new program funding. The Board of Education will provide to
10 the Board of County Commissioners a copy of the annual audit, monthly financial reports,
11 copies of all budget amendments showing disbursements and use of local moneys granted to
12 the Board of Education by the Board of Commissioners.
13
14 The Board of Commissioners hereby approves the following financial policies:
15 • The County will not initiate pay-as-you-go funding until October 1 of each fiscal year, and
16 pending a review of the first quarter financial report, with the exception of County
17 appropriations to the school districts and any other County Manager exceptions.
18 • The County will initiate measures to recoup sales tax proceeds on school capital
19 projects through the conveyance of school property to the County with the school
20 property reverting back to the school districts at the end of the construction period.
21 • The County will ensure that all monthly general ledger postings occur by the 10th work
22 day of each month.
23 • The County will ensure that monthly financial reports are available by the 15th work day
24 of each month.
25 • The County will not issue debt for a project until a bid award date and construction start
26 date is established.
27 • Whereas, it is a best practice for governments to account for capital assets separate
28 from their operating funds, and; Whereas, enterprise funds generally establish Renewal
29 and Replacement Capital Funds to account for the acquisition of capital assets;
30 Therefore,
31 a. The Solid Waste Renewal and Replacement Capital Fund is established to
32 account for sources of income earmarked to fund the County Capital Investment
33 Plan. Sources of income including debt financing proceeds, pay-as-you-go
34 funds, and any other sources earmarked to finance acquisition of capital assets.
35 b. The Sportsplex Renewal and Replacement Capital Fund is established to
36 account for sources of income earmarked to fund the County Capital Investment
37 Plan. Sources of income including debt financing proceeds, pay-as-you-go
38 funds, and any other sources earmarked to finance acquisition of capital assets.
39 Whereas, the County intends to undertake Capital Projects as approved in Year 1 (FY
40 2019-20) of the Capital Investment Plan, will use its own funds to pay initial Project
41 costs, and then reimburse itself from financing proceeds for these early expenditures.
42 The expected primary type of financing for the Projects is installment financing under
43 Section 160A-20. The financing may include more than one installment financing, and
44 may include installment financings with equipment vendors and installment financings
45 that include the use of limited obligation bonds. The Manager and Finance Officer have
46 advised the Board that it should adopt this resolution to document the County's plans for
47 reimbursement, in order to comply with certain federal tax rules relating to
48 reimbursement from financing proceeds.
49 • The Community Loan Fund will issue no interest loans to recipients in this program.
16
1 . The County has adopted a policy to fund no interest loans to Non-Profit organizations
2 that meet certain financial criteria, as adopted on September 20, 2018.
3 • The County will include in its Travel Policy that travel expenses for Commissioners and
4 County Staff will include the purchase of carbon offsets for any airfare and the miles
5 traveled by Car Share vehicles.
6
7 Section X. Internal Service Fund - Health and Dental Insurance Fund
8 The Health and Dental Insurance Fund accounts for receipts of premium payments from the
9 County and its employees, employees for their dependents, all retirees and the payment of
10 employee and retiree claims and administration expenses. Projected receipts and fund
11 reserves from the County and employees for fiscal year 2019-20 will be $17,114,072, and
12 projected expenses for claims and administration for fiscal year 2019-20 will be $17,114,072.
13
14 Section XI. Agency Funds
15 These funds account for assets held by the County as an agent for other government units, and
16 by State Statutes, these funds are not subject to appropriation by the Board of County
17 Commissioners, and not included in this ordinance.
18
19 Section XII. Encumbrances
20 Operating funds encumbered by the County as of June 30, 2019 are hereby reappropriated to
21 this budget.
22
23 Section XIV. Capital Projects & Grants Fund
24 The County Capital Improvements Fund, Schools Capital Improvements Fund, Proprietary
25 Capital Funds, and the Grant Projects Fund are hereby authorized. Appropriations made for the
26 specific projects or grants in these funds are hereby appropriated until the project or grant is
27 complete.
28
29 The County Capital Projects Fund FY 2019-20 budget, with anticipated fund revenues of
30 $10,560,764 and project expenditures of$10,560,764 is hereby adopted in accordance with
31 G.S. 159 by Orange County for the fiscal year beginning July 1, 2019, and ending June 30,
32 2020, and the same is adopted by project.
33
34 The School Capital Projects Fund FY 2019-20 budget, with anticipated fund revenues of
35 $34,512,606, and project expenditures of$ 34,512,606 is hereby adopted in accordance with
36 G.S. 159 by Orange County for the fiscal year beginning July 1, 2019, and ending June 30,
37 2020, and the same is adopted by project.
38
39 The Proprietary Capital Funds FY 2019-20 budget, consisting of Water and Sewer Utilities,
40 Solid Waste, and Sportsplex, with anticipated fund revenues of$2,977,536, and project
41 expenditures of$2,977,536 is hereby adopted in accordance with G.S. 159 by Orange County
42 for the fiscal year beginning July 1, 2019, and ending June 30, 2020, and the same is adopted
43 by project.
44
45 The Solid Waste Renewal and Replacement Capital Fund FY 2019-20 budget, with anticipated
46 sources of income of$2,353,364, and anticipated expenditures of$2,353,364 is hereby adopted
47 in accordance with G.S. 159 by Orange County for the fiscal year beginning July 1, 2019, and
48 ending June 30, 2020.
49
50 The Sportsplex Renewal and Replacement Capital Fund FY 2019-20 budget, with anticipated
51 sources of income of$1,039,440, and anticipated expenditures of$1,039,440 is hereby adopted
17
1 in accordance with G.S. 159 by Orange County for the fiscal year beginning July 1, 2019, and
2 ending June 30, 2020.
3
4 The County Grant Projects Fund FY 2019-20 budget, with anticipated fund revenues of
5 $271,229, and project expenditures of$271,229, is hereby adopted in accordance with G.S.
6 159 by Orange County for the fiscal year beginning July 1, 2019, and ending June 30, 2020,
7 and the same is adopted by project.
8
9 Any capital project or grant budget previously adopted, the balance of any anticipated, but not
10 yet received, revenues and any unexpended appropriations remaining on June 30, 2019, shall
11 be reauthorized in the FY 2019-20 budget.
12
13 Section XVI. Contractual Obligations
14 The County Manager is hereby authorized to execute contractual documents under the
15 following conditions:
16
17 1. The Manager may execute contracts for construction or repair projects that do not
18 require formal competitive bid procedures, and which are within budgeted departmental
19 appropriations, for which the amount to be expended does not exceed $250,000.
20 2. The Manager may execute contracts for general and/or professional services which are
21 within budgeted departmental appropriations, for purchases of apparatus supplies and
22 materials or equipment which are within the budgeted departmental appropriations, and
23 for leases of property for a duration of one year or less and within budgeted
24 departmental appropriations for which the amount to be expended does not exceed
25 $89,999.
26
27 3. Subject to prior Board of County Commissioner authorization at an official Board
28 meeting, the Manager is authorized to execute contracts, their amendments and
29 extensions, in amounts otherwise reserved for Board approval and execution by the
30 Chair, up to the Board-approved budgetary amount for a project or service that has been
31 approved by the Board of County Commissioners in the current year budget.
32
33 4. Contracts executed by the Manager shall be pre-audited by the Chief Financial Officer
34 and reviewed by the County Attorney to ensure compliance in form and sufficiency with
35 North Carolina law.
36
37 5. The Manager may sign intergovernmental service agreements in amounts under
38 $90,000.
39
40 6. The Manager may sign intergovernmental grant agreements regardless of amount as
41 long as no expenditure of County matching funds, not previously budgeted and
42 approved by the Board, is required. Subsequent budget amendments will be brought to
43 the Board of County Commissioners for revenue generating grant agreements not
44 requiring County matching funds as required for reporting and auditing purposes.
45
46 7. The Manager and Attorney will provide a quarterly report to the County Commissioners
47 showing the type and amount of each intergovernmental agreement signed by the
48 Manager.
49
50
51 This budget being duly adopted this 18th day of June 2019.
18
1
2 A motion was made by Commissioner Bedford, seconded by Commissioner Dorosin for
3 the Board to adopt the FY2019-20 Budget Ordinance, the FY2019-20 County Grant Projects,
4 and the FY2019-20 County Fee Schedule, consistent with the parameters outlined in the
5 Board's "Resolution of Intent to Adopt the FY2019-20 Orange County Budget".
6
7 Commissioner Bedford said Durham Tech wanted to allow scholarships to be used for
8 technical classes, and asked if this should be included.
9 Bonnie Hammersley said the Board is approving the amount of money that is
10 recommended in the budget; and how that will be used will be worked out with Durham Tech.
11
12 VOTE: Ayes, 6; Nays, 1 (Commissioner McKee)
13
14 b. Acceptance of the Five-Year Capital Investment Plan and Approval of the Orange
15 County CIP Projects of$48,050,906 for FY2019-20
16 The Board considered voting to accept the FY2019-24 Orange County Five-Year Capital
17 Investment Plan, and approve the Orange County CIP Projects of$48,050,906 for FY2019-20.
18 Paul Laughton presented this item:
19
20 BACKGROUND: For over 20 years, the County has produced a Capital Investment Plan (CIP)
21 that establishes a budget-planning guide related to capital needs for the County as well as
22 Schools. The current CIP consists of a 5-year plan that is evaluated annually to include year-to-
23 year changes in priorities, needs, and available resources. Approval of the CIP commits the
24 County to the first year funding only of the capital projects; all other years are used as a
25 planning tool and serves as a financial plan.
26
27 Capital Investment Plan — Overview
28 The FY2019-24 CIP includes County Projects, School Projects, and Proprietary Projects. The
29 School Projects include Chapel Hill Carrboro City Schools, Orange County Schools, and
30 Durham Technical Community College— Orange County Campus projects. The Proprietary
31 Projects include Water and Sewer, Solid Waste Enterprise Fund, and Sportsplex projects.
32 The CIP has been prepared anticipating moderate economic growth of approximately 2% in
33 property tax growth and 4% in sales tax growth annually over the next five years. Many of the
34 projects in the CIP will rely on debt financing to fund the projects.
35 Attachment 1 is the FY2019-24 Capital Investment Plan Overall Summary (individual projects
36 were provided to the Board of County Commissioners at previous work sessions, and revised
37 School Capital and Overall Summaries presented and discussed at the June 11, 2019 budget
38 work session). Attachment 2 lists the overall Orange County CIP projects of$48,050,906 in
39 FY2019-20.
40
41 Attachment 3 lists County Capital projects totaling $10,560,764 in FY2019-20.
42 Attachment 4 lists School Capital projects totaling $34,512,606 in FY2019-20.
43
44 A motion was made by Commissioner Price, seconded by Commissioner McKee for the
45 Board to accept the FY2019-24 Orange County Five-Year Capital Investment Plan, and approve
46 funding for FY2019-20, as stated in Attachment 2, Year 1 (FY2019-20) in the Capital Investment
47 Plan; and adopt the FY2019-20 County Capital projects as stated in Attachment 3 and FY2019-
48 20 School Capital projects as stated in Attachment 4.
49
50 VOTE: UNANIMOUS
51
19
1 c. Orange County Consolidated Plan — FY 2019-2020 Annual Action Plan and
2 Proposed FY 2019-2020 HOME Activities
3 The Board considered voting to adopt a Resolution approving the Consolidated Plan's
4 proposed FY 2019-2020 Annual Action Plan; adopt a Resolution approving the proposed HOME
5 Program Activities for FY 2019-2020; and authorize the County Manager to implement the
6 HOME Program as approved by the BOCC, including the ability to execute agreements with
7 partnering non-profit organizations after consultation with the County Attorney and based on the
8 allocation received from HUD.
9
10 Sherrill Hampton presented this item:
11
12 BACKGROUND: Each year, local communities are required to reassess the needs of the
13 community. Orange County completed the required notice and public hearing process,
14 including a Needs Assessment Public Hearing on December 3, 2018 and a May 21, 2019 Public
15 Hearing on the proposed use of funds. In addition, there was a 30-day comment period from
16 May 8, 2019—June 11, 2019, which allowed the general public to provide written comments
17 and input in regard to the proposed HUD allocation and uses of the funds to be received.
18 Notices were placed in The Herald-Sun, the News of Orange and La Noticia. Copies of the draft
19 Annual Action Plan were made available at Orange County Housing and Community
20 Development Department's Main Office, Orange County Library and the Chapel Hill Library, as
21 well as on the Orange County Website.
22
23 The Orange County HOME Consortium, known as the Orange County Local Government
24 Affordable Housing Collaborative, anticipates the following Federal financial resources for FY
25 2019-2020:
26
27 FY 2019 HOME Funds $350,302.00
28 HOME Program Income $ 13,306.00
29 HOME Local Match $ 78,818.00
30 Total $442,426.00
31 The above amounts are estimates only and may be adjusted according to the exact allocation
32 received from HUD.
33
34 Furthermore, the HOME Consortium, comprised of one (1) elected official and staff members
35 from Orange County, the Town of Carrboro, Town of Chapel Hill and Town of Hillsborough,
36 reviewed the applications received on February 28, 2019 and again on May 6, 2019 given the
37 proposed decrease in HUD HOME funds to be received. As it relates to the proposed FY 2019-
38 2020 HOME funds, the Collaborative made the following revised recommendations regarding
39 funding for consideration by each of the Consortium member jurisdictions' elected bodies as
40 follows:
41 Empowerment, Inc. — Rental Acquisition $ 85,000.00*
42 Habitat for Humanity— Homeownership $181,392.00
43 Orange County— County-wide TBRA $141,004.00
44 Administration $ 35,030.00
45 Total $442,426.00
46
47 (*-Includes Orange County HOME Consortium's FY 2019-20 CHDO Set-Aside amount of
48 $52,545. EmPOWERment will also receive $60,201 of FY 2018-19 CHDO Set-Aside funds
49 making their total proposed award amount $145,201.)
50
20
1 The requested amounts above may still be adjusted based on the exact allocation the HOME
2 Consortium receives from HUD.
3
4 In accordance with the Orange County HOME Consortium Agreement, approved in May 2011,
5 the HOME Program Design for each year must be approved by all jurisdictions prior to
6 submission to HUD. The HOME Program Design was approved by the Town of Carrboro on
7 May 14, 2019 and Town of Chapel Hill on May 22, 2019. The Town of Hillsborough approved
8 the HOME Program Design on June 10, 2019. The Board of County Commissioners (BOCC) is
9 therefore asked to consider approval of the attached HOME Program Resolution. The FY 2019-
10 2020 Annual Action Plan will be submitted to HUD on or before June 25, 2019.
11
12 HOME Program Implementation
13 After approval of the FY 2019-2020 HOME Program Design by all Consortium participants,
14 authorization is also requested to allow the Orange County Manager, based on the HUD
15 allocation received, to execute agreements with partnering non-profit organizations as
16 necessary to implement the approved HOME Program Design. All agreements will receive the
17 review and approval of the County Attorney's Office.
18
19 Commissioner Dorosin asked if EMPOWERMENT has now become a CHDO.
20 Sherrill Hampton said yes.
21 Commissioner Dorosin offered congratulations for hard work, and a job well done.
22
23 PUBLIC COMMENT:
24 Delores Bailey said EmPOWERment is so proud to be a CHDO, and is ready to do
25 outstanding work especially around rental needs. She thanked the BOCC for its support. She
26 said EmPOWERment now has 54 properties.
27 Commissioner Greene said she appreciated of all of this good work, and asked if the
28 next 5-year consolidated plan is being worked on.
29 Sherrill Hampton said the County will start the process in the fall, and she recommends
30 the selection of a consultant, which staff will do through the County's procurement office. She
31 said she will work with the other government entities to determine which tenants should go in
32 the RFP, and the RFP will go out and then staff will engage all the various stakeholders,
33 including the public.
34
35 A motion was made by Commissioner Dorosin, seconded by Commissioner Price for the
36 Board to:
37 1)Adopt a Resolution approving the Consolidated Plan's FY 2019-2020 Annual Action
38 Plan;
39 2)Adopt a Resolution approving the proposed HOME Program Design for FY 2019-
40 2020; and
41 3)Authorize the County Manager to implement the FY 2019-2020 HOME Program
42 Design, as approved by the BOCC, including the ability to execute agreements with
43 partnering non-profit organizations, after consultation with the County Attorney and
44 based on the allocation received from HUD.
45
46 VOTE: UNANIMOUS
47
48 d. Amendment to the Orange County Transit Plan to Increase Funding for the Chapel
49 Hill Transit North South Bus Rapid Transit (NSBRT) Project
21
1 The Board considered voting to approve an amendment to the Orange County Transit
2 Plan to increase funding for the Chapel Hill Transit North South Bus Rapid Transit (BRT) project
3 from $6.1 M to $14.1 M. The funding would be provided using Dedicated Transit Revenues.
4
5 Travis Myren presented this item:
6
7 PURPOSE: To consider an amendment to the Orange County Transit Plan to increase funding
8 for the Chapel Hill Transit North South Bus Rapid Transit (BRT) project from $6.1 M to $14.1 M.
9 The funding would be provided using Dedicated Transit Revenues.
10
11 BACKGROUND: The Town of Chapel Hill/Chapel Hill Transit initiated the North South BRT
12 project in 2014. The project was accepted into the Federal Transit Administration's (FTA)
13 Project Development in November 2016. The project expands on previous planning work to
14 identify a locally-preferred transit investment in the corridor that facilitates safe, efficient and
15 expanded levels of mobility and improves connectivity between the corridor and the region. This
16 includes connections to regional routes serving Hillsborough, Durham, Raleigh and Greensboro.
17 The project is guided by a Technical and Policy Committee that includes representatives from
18 Orange County.
19
20 The project is currently embarking on 30% design and environmental work. The Town is also
21 planning to request a project ranking from Federal Transit Administration (FTA) by September 1,
22 2019 as it moves forward with pursuing a full-funding grant agreement. It is critical for the
23 project rating process for the Town to be able to demonstrate at least 50-percent of the non-
24 federal match ($14M) is allocated to the project in an adopted financial plan. The current cost
25 estimate for the North South BRT project is $140M, which requires $28M in non-federal match.
26 Only $6.1 M is currently allocated in the Orange County Transit Plan.
27
28 To assist in this effort, the Town submitted a request to Durham-Orange Joint Staff Working
29 Group (SWG) to increase the Orange County Transit Plan funding level from $6.1 M to $14.1 M
30 (Attachment 2 — Request from Town of Chapel Hill). During the June 10, 2019 SWG meeting
31 the SWG approved recommending to the governing bodies of the Interlocal Agreement for the
32 Orange County Transit Plan (Orange County, GoTriangle Board and DCHC MPO Board)
33 approval of the request to dedicate $1 million in FY20, $1.5 million in FY21, $1.5 million in
34 FY22, and $4 million in FY23.
35
36 The Town of Chapel Hill will also be seeking offsetting project funds through the North Carolina
37 Department of Transportation's Strategic Prioritization Process (SPOT 6.0). The proposed
38 Transit Plan amendment stipulates that any outside funds received for the project will be applied
39 to reduce the financial obligations contained in the Amended Orange County Transit Plan, up to
40 $8 million. SPOT 6.0 awards are expected to be announced in November 2019.
41 The funding request is considered a material change to the Transit Plan which requires
42 approval by the governing bodies. The SWG recommendation and funding request will be
43 considered by the governing boards on the following schedule:
44 . Orange County Board of County Commissioners — June 18, 2019
45 • GoTriangle Board — June 26, 2019
46 • DCHC MPO Board —August 14, 2019
47
48 If approved by the governing bodies, this amendment would allow the Town to submit a rating
49 request to FTA by September 1, 2019. A delay in the schedule would mean that 2020 would be
50 the earliest a rating request for the project would be considered by FTA.
51 The project website is www.nsbrt.org.
22
1
2 FINANCIAL IMPACT: The adopted Orange County Transit Plan currently allocates $6.1 M to
3 the North South BRT project. The proposed amendment (Attachment 1) would dedicate an
4 additional $81VI to the project in fiscal years FY2020 through FY2023.
5
6 Sufficient dedicated transit revenues are available to fund this addition. The lowest Transit Plan
7 fund balance during this scheduled draw down of dedicated transit revenues would occur in
8 FY2022 when the balance is estimated to be $929,500 under current assumptions.
9
10 If outside funding is secured by the Town of Chapel Hill for this project, the financial obligations
11 of the Transit Plan will be relieved, up to $8 million.
12
13 Brian Litchfield, Chapel Hill Transit Director, made the following PowerPoint
14 presentation:
15
16 Chapel Hill Transit North-South BRT
17 Orange County Board of County Commissioners
18 June 18, 2019
19
20 BRT Context and Vision
21 Prepares the Town and funding partners to meet mobility demand as the region
22 continues to grow:
23 Current system close to maximum capacity
24 Proposed system provides a long-term, scalable solution for residents and visitors
25 — Possible extensions North and South. Future corridors may include Fordham
26 (Eastowne) to Carrboro (White Cross).
27 Connects to regional transit options
28 — Including GoTriangle and PART.
29 Supports current and planned development in the corridor with a multi-modal system
30 that serves cyclists, pedestrians and other users
31
32 Bike and Ped Investments
33 Current infrastructure varies
34 84% of route will have dedicated bike and ped path
35
Technical and Policy Committees
s � 1f011S1t ""��
- - cod
UNC r �
• row ' ORANGE COUNTY
36
37
23
Federal Project Implementation Process
as�-,.u� ex�oeewmn�Pen
a,w•mr mrwm
� e..,�rn.,w wwmnv vw•
�rcrns icy
2
Current Status
• Currently in FFA Project Development
• Includes 30%Design&Environmental f{--
• 36%Design i W
• Fu rth e r defin ing alignment and specific
station locations from the initial Locally
Preferred Alternative(LPA) _
• Traffic analysis --
• Integration of bicycle and pedestrian
facilities
• Station area analysis
3
4
5 Project Schedule — next 12 months
6 Spring 2019: evaluate BRT Transit Oriented Development Opportunities
7 Late Summer 2019: draft 30% Design Plans are handed over to the NEPA team
8 Late Summer/Fall 2019: finalize non-Small Starts funding
9 • Late Summer/Fall 2019: 30% Design Plans are finalized, based on FTA feedback
10 • September 2019: Apply for rating with FTA
11 Fall/Winter 2019: NEPA document is published for review
12 Spring 2020: Finding of No Significant Impact (FONSI) issued, completing the NEPA
13 review process.
14 Planned 2023: The North-South Corridor BRT would open for revenue service.
15
16 What's Happening this Summer?
17 — Finalize Traffic Analysis
18 — Conduct Market and TOD Study
19 • Community Input Sessions and Design Charrettes July 12 - 15
20 — Develop construct vs convert recommendation for northern portion
21 — Draft 30% design
22 — Complete Environmental Analysis
23
24 NSBRT Fundinq
25 • Current financial plan assumes 80% ($112M) of project funding to come through Federal
26 Sources, 20% ($28M) from non-federal sources
27 • Project needs to demonstrate commitment of at least half the non-federal share ($14M)
28 by
29 September 2019 to stay in Project Development and be considered for moving into
30 Project Design
31 Currently we have $6.1 M of non-federal funds committed through the Orange
32 County Transit Plan, we have requested an additional $8M
33 We have also submitted a request for $25M as part of the SPOT 6.0 process
34
24
1 Commissioner Dorosin referred to the SPOT 6.0 process, and asked if there is an
2 estimated timeline to know if any money will come from this.
3 Brian Litchfield said it will most likely be January/February 2020 before staff knows this
4 information.
5 Commissioner Dorosin referred to the "current status slide", and clarified that everything
6 on the chart from Eubanks to Hillsborough will all need to be decided.
7 Brian Litchfield said that is correct. He said additional traffic analysis will be needed,
8 and staff with work with the Department of Transportation (DOT) to determine whether to
9 convert an existing travel lane, or construct a new lane.
10 Commissioner Dorosin clarified that Hillsborough to Southern Village has been
11 determined, and will be dedicated curb lane convert from Hillsborough to Manning, then mixed
12 traffic to Highway 54, and then construct from there to Southern Village.
13 Brian Litchfield said yes. He said staff will look to see if there are ways to phase in the
14 project, and the area further south may be able to be put to a future year. He said many
15 variables, including cost, will have to be considered.
16 Commissioner Price asked what would happen to the $8 million if the $25 million comes
17 in.
18 Brian Litchfield said if an amount close to $25 million comes in, staff would return to the
19 staff working group for the Orange County transit plan, and talk about how to proceed. He said
20 hopefully the $8 million could be reduced in that scenario.
21 Commissioner Price clarified that the $8 million will not be used right away, and is rather
22 just a commitment.
23 Brian Litchfield said yes, and it is in the plan from 2022 onwards. He said the $8 million
24 is not needed to do the 30% design or any other current work, and rather it is to show the
25 Federal Transit Administration (FTA) that there are dedicated funds, should to project move
26 forward.
27 Commissioner Price asked if the community will be given a chance for input after staff
28 does the charrettes, and goes back to the drawing board.
29 Brian Litchfield said yes, probably in the fall.
30 Chair Rich referred to the "what's happening slide" and the picture of the BRT running
31 down the center of the lanes.
32 Brian said that is not an example of this BRT project, but rather is illustrative of what
33 some of the DOT design work could lead to over time. He said it is unlikely to happen with the
34 current corridor.
35 Chair Rich echoed Commissioner Dorosin's concerns of the BRT wiggling in and out of
36 traffic, and how regular traffic keeps flowing.
37 Brian Litchfield referred to the "current status" slide, and said the desire is to minimize
38 transitions from one area to the next. He said when 30% design is done, from Eubanks through
39 Hillsborough will either be dark green or light green. He said Hillsborough Street into downtown
40 will have some transition areas, where buses are pulling out of dedicated lanes into mixed
41 traffic. He said staff has visited other cities where buses transition in and out traffic, and there
42 are signals that allow this to happen. He said there would be something similar done in Chapel
43 Hill, along with signage and different colors of paint on the road. He said during peak hours,
44 from Rosemary Street to the Carolina Inn, the outside lane almost operates as a bus lane
45 already, with many buses lining up in that outside lane.
46 Chair Rich asked if the BRT comes on in 2023, what would be done with the current
47 buses that use that lane. She asked if the buses would be used for other service, or be worked
48 out of the fleet.
49 Brian Litchfield said this investment is building upon the investment that has already
50 been made in the corridor already, and he said there is a 10-minute service on the north-south
51 corridor alone, which takes 8 buses. He said in August that number of buses will move to 10,
25
1 due to an investment from the Chapel Hill Transit partners. He said by August 2020, it will move
2 to 12-15 buses, and provide 8 minute or better service. He said buses that need replacing will
3 be replaced, and other routes that come into the corridor will likely be realigned to better serve
4 different areas in that corridor. He said this will all be worked out in the new short range service
5 plan, which will come online in August 2020.
6 Commissioner Greene referred to South Columbia Street, from Mason Farm Road to
7 Highway 54, and said it is a wide road, and asked if there is a reason there cannot be dedicated
8 lanes here.
9 Brian Litchfield said there was strong neighborhood push back in 2014, and he said the
10 initial LPA agreement stated that there would be no expansion beyond the current curb-to-curb
11 area of this stretch of road.
12 Commissioner Greene asked if the existing curb-to-curb is not wide enough to
13 accommodate a bus lane, as well as two lanes of traffic.
14 Brian Litchfield said his staff can look at this again, but it was expected that buses would
15 operate in mixed traffic in that area, as there are no stops.
16 Commissioner Greene said she has a lot of experience with this stretch of road, and it
17 seems like operating in mixed traffic here will slow down overall traffic dramatically. She said
18 the difference between being in a dedicated lane versus mixed traffic, is the difference between
19 a BRT and an express bus. She said the real benefit of BRT is that one can rely on its
20 timeliness, much like a train; and she cannot see this happening without a dedicated lane.
21 Brian Litchfield said 80% of the corridor will be dedicated lanes, with a small section of
22 Eubanks and Manning Drive through the James Taylor Bridge being the only parts which are
23 not.
24 Commissioner Greene said she imagines the scene after a basketball or football game
25 lets out.
26 Brian Litchfield said sporting events will be challenging in this corridor and the MILK
27 corridor, regardless of dedicated lanes. He said this topic will be part of ongoing conversations
28 with the Department of Transportation (DOT) and the University of North Carolina (UNC).
29 Commissioner Marcoplos asked if there are there going to be platform stations at each
30 stop, even in mixed traffic areas.
31 Brian Litchfield said that is the current plan, but the stop at Manning Drive has to be
32 finalized with both UNC and UNC Hospital. He said the stations within the corridor are intended
33 to be level boarding stations, with the base of the bus door being level with the stop, avoiding
34 the need for any ramps. He said more of this will be work out as the design process moves
35 forward.
36 Commissioner Price asked if the project schedule has built in time for delays.
37 Brian Litchfield said some reasonable time has been built in, but a significant delay
38 would make the 2023 challenge difficult to meet. He said his staff is optimistic about the 2023
39 deadline, but will not really know if it can be a reality until the project moves past the 30%
40 design into engineering.
41 Commissioner McKee said finally there is a light at the end of the tunnel that is not
42 attached to a light rail train. He said in 2011 he argued strongly that this should have been the
43 second phase of improving Orange/Durham and the region. He said he also argued that the
44 third phase should have been an expansion to all points of the compass.
45 Commissioner McKee said he is pleased that they are here, and he is slowly getting
46 over how they got here. He said he will be as supportive of this, as he was opposed to light rail.
47 He said there will be opposition, and people will be inconvenienced, by both the construction
48 and the final product, in Chapel Hill, but the governments must address transit needs locally and
49 regionally. He said he plans to visit Richmond and DC later this week to learn more about this
50 process.
26
1 Brian Litchfield said the system in Richmond has been open since 2016-2018, and are
2 currently operating about 4,000 rides within the GRT pulse system. He said there are already
3 4,500 in the Martin Luther King/South Columbia corridor. He said the anticipated ridership in
4 this corridor, with the first year of construction, is about 8,500; and about 12,000 after 5 years.
5 He said that number assumes no development or growth at Carolina North.
6
7 Travis Myren made the following PowerPoint presentation:
8
9 Orange County Transit Plan Financial Model Analysis
10 June 18, 2019
11 Southern Human Services Center
12
13 Decision Points
14 To Consider an Amendment (Attachment 1) to the Orange County Transit Plan to
15 Increase Funding for the Chapel Hill North-South Bus Rapid Transit Project from $6.1
16 million to $14.1 million.
17
18 Amendment Highlights
19 Current Transit Plan Includes $6.1 million
20 Amendment Provides Additional $8 million Over Four Years
21 Total Transit Plan Obligation ($14.1 million) Represents Fifty Percent (50%) of the Non-
22 Federal Share
23 — Total Project Cost: $140 million
24 Town to Seek Offsetting Project Funding to Relieve Transit Plan Obligation
25
Financial Model
• Dedicated Transit Revenues—FY2019-20
Article 43sales T9 57,789.285'
Veha le Rental T '$662,937
W Vehicle Regislrabon Fee $370,223
$7 Vehicle Registration Fee Wa.801
Tote)Dedicated Transl!Revenue >D9,ti99,2U 1
Carry mmrd Pom PnorYear 52,716,5"
Total R"owc W FT2049-M $12A72,85G
C7nANGF:[]I.tiTY
26
27
Financial Model
• Administrative Expenses
Al loalboo ID GOTnengle tdr D�O A%k— $937,152 j
Al localton to MPO Tar AdmIn and Transll Plan $656,364
Total Adminlstrative E7�ensn 47A92,520
p ORAf�Esc?N '
20 s .,„�,w.�a���..
29
27
Financial Model
• Bus Operations
Q%atc—to GoTnaregle 5919.307
Allocation to Chapel HIII Tre ngll $1.983.907
Allocaton to Orange County Public Transit $743.018
Allecalh—:o Orange County Faci My Op, $27,662
Total Bus Open Hem S3,e83.916
ORAN, rx�rJrY
2
Financial Model
• Capital Investments
CHT SusAcquismin St,641,192
oCPT Bus Acquisition $43.926
14MM-501011 SRT-NEW 11,080,OIM
Hillsborough Train Slation $285.0041
Other Capital Projects S1,416-753
Total Capital Pr Jects S4AA6,ea1
fight lied Prgep Cf a t S97O,886
TOTAL CAPITAL OBLIGATIONS $d,197.797 _
ORANGE COUNTY
3 WKIM—NA
4
Financial Model
• Capital Investments (Multi-Year Projects)
ni -
Ic+a.WWe+k�Cap
form colrwye v9a Flrx'wa 5 f ti6lJS f ui� 3
mLalw,ye Ar 9a t _ f - 1 _ s -
eRi[Tuot•1n 1lr�l 1 !1.011A10 1�Ap.lq 3
rwnfafvi Cenvaleippe�yAr1t1+1lq r,,l1l,IN a trrlprl 1,Ie41e! i�IISIla.
I uw
Tew c,gw Gpnan
6OlRT PrtlruCwnlNobx,1 r Hltlt 1 !
ORANGECOUNTY
5 a w¢,!--NA
6
Financial Model
• Ten Year Projections
Pr•..ae CpyntY Tr•ruuit Nen
Ten Year rirrm,riel l.&I
28
1 Commissioner Dorosin said the slide before shows $4 million in 2023, but this chart
2 shows a drop in 2023. He asked if these two charts can be reconciled.
3 Travis Myren said the "total capital expenses" captures the total amount, not just the
4 BRT portion. He said these go up in 2021, 2022, and even though the largest share of the BRT
5 expense would be in 2023, there is no other capital expenditures occurring in any significant
6 way, other than $500,000 for bus stop improvements.
7 Commissioner Price said referred to the "total revenue" line, and asked if the revenue
8 source could be identified.
9 Travis Myren said this revenue is all of the dedicated transit revenues: Article 43 sales
10 tax, vehicle rental tax, and both registration fees.
11 Commissioner Price asked if any fares have been calculated in.
12 Travis Myren said no. He said there are no additional operating expenses for the BRT at
13 this point, but there may be some. He said the transit plan can support some additional
14 spending, especially starting in 2024. He said the fund balance will accumulate, once the major
15 investments are made in capital in years 2020-2023. He resumed the presentation:
16
Financial Model
• Ten Year Fund Balance Analysis
CumulativeN M W-Ee
relax �..ya.
17
18
19 Commissioner Marcoplos said hopefully the SPOT funding will come through, and the $8
20 million can be reimbursed. He asked if there is a point at which the SPOT funding could be low
21 enough to result in none of the $8 million being reimbursed.
22 Travis Myren said if the full $25 million is awarded, there will be some relief to the $8
23 million, but staff does not know to what magnitude, at this point.
24 Commissioner Price referred to the 10 year fund balance analysis, and asked if it is good
25 practice to continue to accumulate. She asked if there is a percentage that should be kept in
26 the fund balance.
27 Travis Myren said in 2022 there could be a fund balance of$929,000, and this assumes
28 that they will implement the projects that are in the current transit plan, plus the BRT. He said
29 as the new transit plan is updated, staff will ask the Board to start using these resources to fund
30 the plan.
31
29
Decision Points
• Tn Conmideran Amrnrlment(Attachmenl 1)to the Orange County
1 ransit Plan to Increase Funding for the Chapel Hill North-South Bus
Rapid Transit Project from S6.1 million to$14.1 million
.W'litionl$3$m iw pop Fp V"M
- SO 4.1 n:lliW Rp,nerft Fifty Pp"i l%%)pf,ho NQmP* A$hare
-To ni Scok ORFtrtirg Project FW4iV ro Rdk Tf�n PIS Opyanons
1 a
c7RANGE�UNTY
2
3 Travis Myren said as the other boards consider these amendments, he will report back
4 to the BOCC via email.
5 Chair Rich said as the charrettes take place, it would be helpful for the Board to receive
6 regular updates.
7 Chair Rich said there will be an ongoing GoTriangle meeting, which Commissioner
8 Marcoplos and Travis Myren will attend. She asked the Board to forward any questions to
9 Commissioner Marcoplos.
10 Commissioner Marcoplos said the meeting is tomorrow morning.
11
12 A motion was made by Commissioner McKee, seconded by Commissioner Price for the
13 Board to approve an amendment to the Orange County Transit Plan (Attachment 1) which
14 increases Transit Plan funding for the North South BRT project by $8 million in fiscal years
15 FY2020 through FY2022 to a total of$14.1 million.
16
17 VOTE: UNANIMOUS
18
19 7. Reports
20 NONE
21
22 8. Consent Agenda
23
24 • Removal of Any Items from Consent Agenda
25 Commissioner Greene—v
26 Commissioner Price - i
27
28 • Approval of Remaining Consent Agenda
29
30 A motion was made by Commissioner McKee, seconded by Commissioner Greene to
31 approve the remaining items on the consent agenda.
32
33 VOTE: UNANIMOUS
34
35 Discussion and Approval of the Items Removed from the Consent Agenda
36
37 i. Resolution Adjusting the Salaries of the Sheriff and Register of Deeds
38 The Board considered voting to approve a resolution providing notice of adjustment of
39 the salaries of the Sheriff and Register of Deeds positions.
40
30
1 Commissioner Price asked if staff could explain this item.
2 Brenda Bartholomew, Human Resources (HR) Director, said FIR has been working on
3 salary and classification reviews for the last 3 years, and she said staff has been working
4 through the lowest grade through grade 13. She said part of grade 13 was Detention Officer.
5 She said she met with the Sheriff to discuss his department again. She said some work had
6 previously been done with the Deputy Sheriff salary, making them competitive and equitable
7 with towns and surrounding counties. She said this opened dialogue at looking at the Sheriff's
8 Department, and when she met with him a few weeks ago, they intended to look at the
9 department as a whole and wrap up the classification review. She said this also included the
10 Sheriff's salary, and the conversation arose about how an elected official increases his salary,
11 and there was some support for looking at this issue. She said there are different requirements
12 for requesting a salary increase for elected officials, which is under the NC General Statutes.
13 Brenda Bartholomew said the action agenda before the Board tonight is a request,
14 based on all the aforementioned conversations, to increase the salary for the Sheriff and the
15 Register of Deeds. She said the salary increases are only being given to those employees that
16 are compressed, which the County has been addressing for several years. She said a 12.5%
17 increase was given to compressed employees in 2015-2016, followed by a 6.25% increase the
18 next year. She said directors were never included in any of the conversations at that time. She
19 said since then, any time the opportunity has arisen, 25% has been applied to compression
20 when a study is complete. She said she looked at the Sheriff's salary (approximately
21 $121,000), and then looked at supporting counties, and his salary was very low in comparison
22 to Durham, Guilford, and Wake. She said she made her recommendation based on that
23 analysis, as well as the formula that staff has been applying to any reviews over the last 3-4
24 years.
25 Commissioner Price asked if this process was the same for the Register of Deeds
26 position.
27 Brenda Bartholomew said yes.
28
29 A motion was made by Commissioner Price, seconded by Commissioner Greene to
30 approve a resolution providing notice of adjustment of the salaries of the Sheriff and Register of
31 Deeds positions.
32
33 VOTE: UNANIMOUS
34
35 v. Proposed Changes to the Long-Term Housing Affordability Policy
36 The Board considered voting to approve changes to the Long-Term Housing Affordability
37 Policy as it relates to reporting requirements for projects financed with HOME or other federal
38 funds in order to bring about consistency with federal regulations and to incorporate those
39 changes, if approved, into the FY2019-20 HOME Annual Action Plan and all future Annual
40 Action Plans.
41
42 Commissioner Greene said this is a technical and complicated issue. She said she
43 wanted to point out that HUD's requirements for affordability is usually around 40 years, and she
44 said the DHIC in Chapel Hill is a low income housing tax credit project. She said the low
45 income housing tax credit mechanism is the biggest renter safety net in the country for the past
46 30 years, but often these units are syndicates and benefit investors with tax credits. She said
47 when the period of time is exhausted, the investors are done, and the units typically go on the
48 open market, leaving them no longer affordable. She said the County is lucky to have DHIC
49 locally, a committed non-profit housing provider, who keeps the units affordable indefinitely.
50 She said CASA, Community Home Trust and the County are other agencies doing this same
51 work, and she wanted to highlight this effort to maintain permanent affordability.
31
1
2 A motion was made by Commissioner Greene, seconded by Commissioner Price to
3 approve changes to the Long-Term Housing Affordability Policy as it relates to reporting
4 requirements for projects financed with HOME or other federal funds in order to bring about
5 consistency with federal regulations and to incorporate those changes, if approved, into the
6 FY2019-20 HOME Annual Action Plan and all future Annual Action Plans.
7
8 VOTE: UNANIMOUS
9
10 a. Minutes
11 The Board approved the minutes from May 21, 23 and 30, 2019 as submitted by the Clerk to the
12 Board.
13 b. Motor Vehicle Property Tax Releases/Refunds
14 The Board adopted of a resolution, incorporated by reference, to release motor vehicle property
15 tax values for three taxpayers with a total of three bills that will result in a reduction of revenue in
16 accordance with the NCGS.
17 c. Fiscal Year 2018-19 Budget Amendment#11
18 The Board approved budget, grant, and capital project ordinance amendments for fiscal year
19 2018-19 for Department on Aging; Arts Commission; Orange County Schools Capital Projects;
20 Health Department; Sheriff's office; Orange County Public Transportation; Emergency
21 Telephone System Fund; and Housing and Community Development.
22 d. Application for North Carolina Education Lottery Proceeds for Orange County
23 Schools (OCS) and Contingent Approval of Budget Amendment#11-A Related to OCS
24 Capital Project Ordinances
25 The Board approved an application to the North Carolina Department of Public Instruction
26 (NCDPI) to release proceeds from the NC Education Lottery account related to FY 2018-19 debt
27 service payments for Orange County Schools (OCS), and to approve Budget Amendment#11-A
28 (amended School Capital Project Ordinances), contingent on the NCDPI's approval of the
29 application and authorize the Chair to sign.
30 e. Application for North Carolina Education Lottery Proceeds for Chapel Hill — Carrboro
31 City Schools (CHCCS) and Contingent Approval of Budget Amendment#11-13 Related
32 to CHCCS Capital Project Ordinances
33 The Board approved an application to the North Carolina Department of Public Instruction
34 (NCDPI) to release proceeds from the NC Education Lottery account related to FY 2018-19 debt
35 service payments for Chapel Hill — Carrboro City Schools (CHCCS), and to approve Budget
36 Amendment#11-B (amended School Capital Project Ordinances), contingent on the NCDPI's
37 approval of the application and authorize the Chair to sign.
38 f. Audit Contract Renewal with Mauldin &Jenkins, LLC
39 The Board voted to exercise the first of three one-year renewal options for Mauldin & Jenkins to
40 perform audit services for Orange County pursuant to Request for Proposals (RFP) 5215 of the
41 original audit contract approved by Board of County Commissioners on March 22, 2016; and
42 authorize the requisite County signatures as required by the North Carolina Local Government
43 Commission.
44 g. JCPC Certification for FY 2019-2020
45 The Board approved the Orange County Juvenile Crime Prevention Council (JCPC) Certification
46 for FY 2019-2020 and authorized the Chair to sign.
47 h. Appointment of Interim Tax Collector
48 The Board approved a resolution, incorporated by reference, appointing Nancy Taylor Freeman
49 as Interim Orange County Tax Collector, effective July 1, 2019.
50 L Resolution Adjusting the Salaries of the Sheriff and Register of Deeds
32
1 The Board approved a resolution, incorporated by reference, providing notice of adjustment of
2 the salaries of the Sheriff and Register of Deeds positions.
3 j. Letter of Agreement to Increase Medical Director's Services at the Orange County
4 Detention Center
5 The Board approved a Letter of Agreement to increase the Medical Director's services at the
6 Orange County Detention Center by one hour on-site per week.
7 k. Amendments to the County Manager's, Clerk to the Board's, and County Attorney's
8 Employment Agreements
9 The Board amended the County Manager's, Clerk to the Board's, and County Attorney's
10 employment agreements.
11 I. Authorization for the Manager to Sign a Construction Contract for the Southern
12 Campus Site Improvements, Parking and Seymour Center Expansion
13 The Board authorized the Manager and staff to negotiate a final construction contract with Muter
14 Construction for the construction of Southern Campus Site Improvements, Parking and
15 Seymour Center Expansion; and authorize the County Manager to execute the Agreement,
16 subject to final review by the County Attorney, and any subsequent amendments for contingent
17 and unforeseen requirements up to the approved budget amount on behalf of the Board.
18 m. Phillip Nick Waters Emergency Services Stormwater Control Measure Access and
19 Maintenance Easement and Agreement with Town of Hillsborouqh
20 The Board approved a Stormwater Control Measure Access and Maintenance Easement and
21 Agreement with the Town of Hillsborough for the Orange County Phillip Nick Waters Emergency
22 Services Stormwater Control Measures; and authorized the Chair to sign the necessary
23 paperwork upon final County Attorney review.
24 n. Contract Extension with Waste Industries for Urban Recycling Collection
25 The Board approved Contract Amendment#1 authorizing a five year extension of the contract
26 with Waste Industries, LLC to continue providing weekly curbside recycling collection services
27 within the urban areas of Orange County and authorize the Chair to sign.
28 o. Approval of Contract for the Collection, Processing and Disposal of Household
29 Hazardous Waste
30 The Board approved a five-year contract with Tradebe Environmental Services, LLC for the
31 Collection, Processing and Disposal of Household Hazardous Wastes and authorized the
32 Manager to sign.
33 p. Approval of Contract with Sonoco Recycling, LLC for Recycling Processing
34 The Board approved and authorized the County Manager to sign a two-year contract with
35 Sonoco Recycling, LLC, in an amount not to exceed $1,600,000 for the initial two year term, for
36 the Processing, Marketing and Sale of Recyclable Material.
37 q. Amendment to the Orange County Advisory Board Policy Reqardinq the Management
38 of Term Lengths
39 The Board approved an amendment to the Orange County Advisory Board Policy regarding the
40 management of term lengths.
41 r. Orange County Arts Commission Bylaws Chanqes
42 The Board approved changes to the Orange County Arts Commission Board Policies and
43 Procedures.
44 s. Proposed Human Relations Commission (HRC) Membership Reduction
45 The Board approved a reduction in the number of members of the Human Relations
46 Commission from eighteen (18) members to twelve (12) members.
47 t. Approval of the Transfer of Ownership of Two (2) Manufactured Home Units to
48 EmPOWERment, Inc. (agenda item moved)
49 u. Approval of a Change in the Meeting Locations for the Affordable Housing Advisory
50 Board (AHAB)
33
1 The Board approved a change to the Affordable Housing Advisory Board's (AHAB) regular
2 meeting locations to allow the Advisory Board to schedule some of its meetings at various sites
3 throughout the County.
4 v. Proposed Changes to the Long-Term Housing Affordability Policy
5 The Board approved changes to the Long-Term Housing Affordability Policy as it relates to
6 reporting requirements for projects financed with HOME or other federal funds in order to bring
7 about consistency with federal regulations and to incorporate those changes, if approved, into
8 the FY2019-20 HOME Annual Action Plan and all future Annual Action Plans.
9 w. Soccer.com Center- Naming Rights Agreement Renewal
10 The Board approved the renewal of a naming rights license agreement, for a period of five
11 years, between Orange County and Sports Endeavors, Incorporated, for naming rights to the
12 Orange County soccer center, currently known as the Soccer.com Center and authorize the
13 Chair to sign.
14 x. Fiscal Year 2018-19 Budget Amendment#11-C
15 The Board adopted this budget ordinance amendment for Fiscal Year 2018-19.
16
17 9. County Manager's Report
18 Bonnie Hammersley thanked the Department Heads and employees that helped her put
19 together this budget, and said she looks forward to working with the Board in the fall to improve
20 the process further.
21
22 10. County Attorney's Report
23 John Roberts referred to the public comments on shooting noise, and said he sent the
24 current status of the law to the Board of County Commissioners. He said the Board of County
25 Commissioners can add firearms discharge noise to the noise ordinance, but this would only
26 apply prospectively against sport shooting ranges. He said the legislature has exempted those
27 from retroactive nuisance or noise regulation by local governments. He said a sport shooting
28 range is defined as an area that is operated or maintained for shooting activities. He said
29 generally a noise ordinance that prohibits/limits gunfire noise would apply to random discharge
30 or to sports shooting ranges prospectively; and does not apply to any that exist currently. He
31 said this is problematic, and he has communicated this to the public on many occasions. He
32 said last night, the Senate passed a new bill, which is sitting in the House, that will further
33 exempt gunfire and shooting activities from local regulation, in that it will exempt from land use
34 ordinances all that activity, whether it is indoor or outdoor, as it will classify those shooting
35 activities as agritourism. He said if this bill passes, even an indoor shooting range, would be
36 exempt from land use laws of counties across the state. He said he will encourage the public to
37 contact the General Assembly to voice displeasure.
38 Commissioner Dorosin asked if"prospectively" means if one establishes a sports-
39 shooting area in the future, but one that is in existence currently would be exempt.
40 John Roberts said that is correct, and what was described this evening was an area that
41 is regularly used for shooting, and has a berm, which falls within the "shooting range" definition
42 and may not be subject to a noise ordinance.
43 Commissioner Dorosin said only on a new shooting facility.
44 John Roberts said yes.
45
46 11. *Appointments
47
48 a. Animal Services Advisory Board —Appointments
49 The Board considered making appointments to the Animal Services Advisory Board
50 (ASAB).
51
34
1 A motion was made by Commissioner Bedford, seconded by Commissioner Price to
2 appoint the following to the ASAB:
3
4 • 2 Dr. Lee Pickett, Veterinarian, First Full Term expiring 06/30/2022
5 • 7 Edmund Tiryakian, At-Large, Second Full Term expiring 06/30/2022
6 • 12 Dr. Beth Grooms, Certified Animal Handler/Trainer/Technician, requesting a One
7 Year Extension, Term expiring 06/30/2020.
8
9 VOTE: UNANIMOUS
10
11 b. Animal Services Hearing Panel Pool —Appointment
12 The Board considered making an appointment to the Animal Services Hearing Panel
13 Pool.
14
15 A motion was made by Commissioner Price, seconded by Commissioner Dorosin to
16 appoint the following to the Animal Services Hearing Panel Pool:
17 Position 6 - Jennifer Stout, BOCC Appointment, Town of Hillsborough, First Full Term
18 expiring 03/31/2022
19
20 VOTE: UNANIMOUS
21
22 c. Arts Commission —Appointment
23 The Board considered making an appointment to the Arts Commission.
24
25 A motion was made by Commissioner Greene, seconded by Commissioner Price to
26 appoint the following to the Arts Commission:
27 Position 3 - Rachel Despard, At Large (UNC Student Representative), Partial Term
28 expiring 06/30/2020
29
30 VOTE: UNANIMOUS
31
32 d. Economic Development Advisory Board —Appointment
33 The Board considered making an appointment to the Economic Development Advisory
34 Board.
35
36 A motion was made by Commissioner McKee, seconded by Commissioner Greene to
37 appoint the following to the Economic Development Advisory Board:
38 Position 3 - Kristen Smith-Young, UNC Chapel Hill, Term expiring 06/30/2022
39
40 VOTE: UNANIMOUS
41
42 e. Board of Health —Appointment
43 The Board considered making an appointment to the Board of Health.
44
45 A motion was made by Commissioner Marcoplos, seconded by Commissioner Price to
46 appoint the following to the Board of Health:
47 Position 10 - Dr. Aparna Jonnal, Physician, First Full Term expiring 06/30/2022
48
49 VOTE: UNANIMOUS
50
35
1 A motion was made by seconded by to appoint Allison Stuebe to Position 6 for a Partial
2 Term — Citizen/Commissioner Appointment, with a term expiring 06/30/2021.
3
4 VOTE: UNANIMOUS
5
6 f. Human Relations Commission —Appointments
7 The Board considered making appointments to the Human Relations Commission.
8
9 A motion was made by Commissioner Price, seconded by Commissioner Greene to
10 appoint the following to the Human Relations Commission:
11 • Position 12 - Stephanie Harrell, At Large, First Full Term expiring 06/30/2022.
12 • Position 15 - Dr. Deborah Stroman, Town of Chapel Hill, Second Full Term expiring
13 06/30/2022.
14
15 VOTE: UNANIMOUS
16
17 A motion was made by Commissioner Dorosin, seconded by Commissioner Price to
18 appoint:
19 • Position 1 —James Spivey, At Large, Partial Term expiring 06/30/2021.
20 • Position # 3 - Jamie Paulen, At Large, First Full Term expiring 09/30/2021.
21
22 VOTE: UNANIMOUS
23
24 A motion was made by Commissioner Greene, seconded by Commissioner Price to
25 appoint the following:
26 • Position # 14 — Frances Castillo, At Large, First Full Term expiring 09/30/2021.
27 • Position # 10 — Samantha Beechum, Town of Carrboro, First Full Term expiring
28 06/30/2022.
29
30 VOTE: UNANIMOUS
31
32 g. Mebane Planning Board —Appointment
33 The Board considered making an appointment to the Mebane Planning Board.
34
35 A motion was made by Commissioner Dorosin, seconded by Commissioner Price to
36 appoint the following to the Mebane Planning Board:
37 Position #1 - Keith Hoover, Mebane ETJ position, First Full Term expiring 06/30/2022.
38
39 VOTE: UNANIMOUS
40
41 h. Orange County Housing Authority—Appointments
42 The Board considered making appointments to the Orange County Housing Authority.
43
44 A motion was made by Commissioner Marcoplos, seconded by Commissioner Bedford
45 to appoint the following to the Orange County Housing Authority:
46 • Position 1 - Evelyn Johann, At-Large, Second Full Term expiring 06/30/2022.
47 • Position 3 - Tammy Jacobs, At Large, Second Full Term expiring 06/30/2022.
48 • Position 6 - Paul Reynolds, Resident Member position, First Full Term expiring
49 06/30/2022.
36
1
2 VOTE: UNANIMOUS
3
4 i. Orange County Climate Council At-Large Appointment
5 The Board considered appointing an at-large member to the Orange County Climate
6 Council.
7
8 DEFERRED
9
10 12. Information Items
11
12 • June 4, 2019 BOCC Meeting Follow-up Actions List
13 • Tax Collector's Report— Numerical Analysis
14 • Tax Collector's Report— Measure of Enforced Collections
15 • Tax Assessor's Report— Releases/Refunds under$100
16
17 13. Closed Session
18 NONE
19
20 14. Adjournment
21
22 A motion was made by Commissioner McKee, seconded by Commissioner Price to
23 adjourn the meeting at 9:33 p.m.
24
25 VOTE: UNANIMOUS
26
27 Penny Rich, Chair
28
29
30 Donna Baker
31 Clerk to the Board
1
1 Attachment 5
2
3 DRAFT MINUTES
4 ORANGE COUNTY BOARD OF COMMISSIONERS
5 SPECIAL MEETING
6 July 23, 2019
7 7:00 p.m.
8
9
10 The Orange County Board of Commissioners met for a Special Meeting on Tuesday, July 23,
11 2019 at 7:00 p.m. at the Whitted Building in Hillsborough, N.C.
12
13 COUNTY COMMISSIONERS PRESENT: Chair Penny Rich and Commissioners Jamezetta
14 Bedford, Mark Dorosin, Sally Greene, Earl McKee, Mark Marcoplos, and Renee Price
15 COUNTY COMMISSIONERS ABSENT:
16 COUNTY ATTORNEYS PRESENT: John Roberts
17 COUNTY STAFF PRESENT: County Manager Bonnie Hammersley, Deputy County Manager
18 Travis Myren, and Clerk to the Board Donna Baker (All other staff members will be identified
19 appropriately below)
20
21 Chair Rich called the meeting to order at 7:00 p.m.
22
23 1. Call to Order
24
25 Chair Rich introduced special guests attending tonight:
26
27 -Doug Sutter: ABB's Program Manager for Electrification Products, with the firm's industrial
28 Connections and Solutions Group (Cary, N.C. office)
29 -Dom Pitocco: ABB's Mebane Plant Manager
30 -Melissa London: head of ABB's U.S. media relations (Cary, N.C. office)
31 -Kristin Hogan with ABB's site selection consultant firm "Deloitte U.S."
32 -Leila Halperin, student intern from Chapel Hill High, who will be shadowing Board of County
33 Commissioners members and Town of Carrboro members, to find out how more how local
34 government works.
35
36 2. Public Hearing and Decision Regarding an Economic Development Recruitment
37 Incentive for ABB, Inc.
38
39 PURPOSE:
40 To:
41 1) Conduct a public hearing on the issuance of a performance-based economic
42 development incentive by the County to a private company; and
43 2) Consider approval of a proposed five-year performance-based incentive agreement,
44 with claw-back provisions, for the recruitment of ABB, Inc.'s manufacturing facility
45 expansion in Orange County.
46
47 BACKGROUND: Local and state government in North Carolina have the goal to promote
48 economic development by encouraging the location of new businesses and the expansion of
49 existing businesses. This activity serves to diversify the local tax base, increase employment
50 opportunities and introduce desired job skills and related benefits to a community for the benefit
2
1 of its residents. The Local Government Act, North Carolina General Statute (NCGS) 158-7.1
2 outlines the requirements of public hearings, and NCGS 158-7.1(a) specifically addresses the
3 requirement that economic development appropriations "must be determined by the governing
4 body of the city or county to increase the population, taxable property, agriculture industries,
5 employment, industrial output, or business prospects of the city or county" This public hearing
6 has been scheduled in compliance.
7
8 Proiect Description:
9 ABB, Inc., with an existing 400,000 square foot manufacturing facility located in western Orange
10 County, plans to invest $39.9 million to update the existing manufacturing facility and expand
11 the Company's total facility size by an additional 200,000 square feet. ABB also plans to add
12 403 new jobs over the next 5 years of operation at this facility. These jobs will include
13 production, maintenance, office, and management staff and have an average salary of$70,789
14 per year. The ABB, Inc. plant in Orange County ranks as the County's largest private employer,
15 with nearly 600 current associates, who hold the highest average salaried manufacturing jobs in
16 the County. The original plant was acquired in June 2018 from General Electric's Industrial
17 Solutions division.
18
19 Under ABB's new management, in mid-2019, the Company hired the Deloitte U.S. site selection
20 consulting firm to assist in the evaluation of ABB expanding operations either at the Company's
21 competing Senatobia, Mississippi location or at the Orange County, NC plant. This competitive
22 site search, code named "Project Clear Blue Sky", evaluated consolidating operations into one
23 U.S. hub for the manufacturing, engineering, & related electrical products of ABB's "Distribution
24 Services" line. As part of the location evaluation, ABB considered financial inducement
25 proposals from the State of North Carolina, Orange County and the City of Mebane.
26
27 The proposed incentive will be performance-based with respect to the County's annual
28 verification of ABB's targeted increases in (1) employment, wages & benefits, and, (2) new
29 taxable real & personal property value over the next five years, as the Company expands its
30 Mebane presence. Incentives would only be paid following confirmation of the Company's
31 required annual growth measures.
32
33 Basis to Calculate the Value of Orange County Performance-Based Incentives:
34 (1) INVESTMENT—ABB will increase property valuation by at least $24,300,000 in real
35 property and at least $15,600,000 in personal property, to total $39,900,000 over 5 years as
36 detailed in the table below. If these real and personal property valuation targets are not
37 achieved, the proposed annual incentive payment will be reduced proportionally.
Investment 2019 2020 2021 Total
Real Property $5,000,000 $16,600,000 $2,700,000 $24,300,000
Personal $200,000 $10,200,000 $5,200,000 $15,600,000
Property
Total $5,200,000 $26,800,000 $7,900,000 $39,900,000
38 (2) EMPLOYMENT -ABB will add net new employment consistent with the job growth chart
39 below. If annual job targets are not achieved, the annual incentive payment will be reduced by
40 $500 per full time equivalent employee not hired. By year#5, the Company will create 403 new
41 positions with an average salary of$70,789 per year.
Employment Projections
15t Year 2"d Year 3rd Year 4th Year 5th -Year
2020 2021 2022 2023 2024
New Full 104 274 8 8 9
3
Time Jobs
1 The proposed inducement payment will be in the form of a performance-based grant paid over a
2 five (5) year period at an amount equal to 75% of ABB's projected net increase in real &
3 personal property tax valuation. This specific formula represents the County's current incentive
4 policy that has been offered in the past to other industrial and commercial prospects. It ensures
5 that annual tax revenues from this project's additional investment, net of annual incentive
6 payments, remain positive in all years of the incentive agreement.
7
A company representative has been invited to attend tonight's meeting and will be available for
comment and questions. Orange County Revenue Projections (5 Years)
St nd rd to to TOTAL
1—Year 2 Year 3 Year 4 Year 5 Year
2020 2021 2022 2023 2024
New $45,131 $277,554 $337,110 $324,489 $312,679 $1,296,963
Property
Tax
Revenues
Incentive -$33,848 -$208,166 -$252,832 -$243,367 -$234,509 -$972,722
Payments
Annual Net $11,283 $69,289 $84,277 $81,122 $78,170 $324,241
Revenues
Orange County Revenue Projections
(10 Years)
New Property Tax $2,706,336
Revenues
Incentive Payments -$972,722
Annual Net Revenues $1,733,614
8
9 Additional Partners' Participation:
10 The State of North Carolina's "Economic Investment Committee" approved the following State
to
11 incentives for ABB, Inc. at the North Carolina Department of Commerce's July 10 meeting.
12 Immediately following this event, a public announcement was held at the State Capitol Building
13 in Raleigh, which was led by North Carolina Governor Roy Cooper, and attended by
14 representatives from ABB, Inc., Orange County and the City of Mebane. The public
15 announcement addressed ABB's decision to expand the Company's existing facility located in
16 Orange County, instead of the competing location in Mississippi, subject to approval of local
17 government incentives.
18
19 State of North Carolina — Incentives
Sales Tax Exemption on Machinery & Equipment $1,053,000
Jobs Development Investment Grant $4,369,500
Rural Division Building Reuse Grant *(forgivable $500,000
loan)
N.C. Community College System's Customized $644,800
Training
20
21 *Note Regarding the State of N.C.'s "Rural Division Building Reuse Grant":
22 Orange County will have a managerial role as the "grant administrator" for the State of North
23 Carolina's "Rural Division Building Reuse Grant" offer to ABB, Inc. This program is intended to
4
1 support the renovation or expansion of vacant buildings, or buildings occupied by a company
2 operating in North Carolina for at least 12 months. The program, which must be administered by
3 a local government entity, requires the local government to hold a Deed of Trust on the building.
4 This can create a potential financial obligation on the local government in the event the
5 Company does not perform as expected. As ABB incurs actual costs associated with the facility
6 improvements it plans to make to the existing building, and creates new employment, the
7 $500,000 State grant will be passed through the County to the Company. The grant is in the
8 form of a forgivable loan that is satisfied once ABB fulfills all investment and employment
9 requirements. To eliminate any financial risk for the County, the pass-through funds will not be
10 requested from the State until the Company meets all investment and employment criteria and
11 satisfies any other program requirements.
12
13 City of Mebane
ABB's existing facility is currently located within the City of Mebane's Extraterritorial Jurisdiction (ETJ).
The Company has agreed to annexation and the City of Mebane will consider the following additional
incentives at the August 5, 2019 City Council meeting and public hearing. City of Mebane Incentives
Performance Based Incentive $997,500
Waiver of Development Fees $150,000
14
15 FINANCIAL IMPACT: The attached Performance Agreement between Orange County and
16 ABB, Inc. outlines a total financial impact of up to $972,722 payable in five (5) annual
17 installments. Actual annual payments will be based on the Company's investments that create
18 new property tax value of at least $24,300,000 in Real Property, and at least $15,600,000 in
19 new Personal Property, totaling a combined $39,900,000 in new taxable value. Annual incentive
20 payments by the County will be paid from net new property tax revenues generated by ABB,
21 Inc. and from available Article 46 funds.
22 The Company will create at least Four Hundred Three (403) full-time jobs with an average
23 annual salary of$70,789 per year at the Mebane facility. Other economic benefit multipliers to
24 the County include enhanced job skills for those employees through advanced technical training
25 to be provided by the Orange County campus of Durham Technical Community College.
26 Construction employment for the new 200,000 square foot facility, and renovations to the
27 existing 400,000 square foot facility, will also create many additional skilled trade jobs.
28
29 Steve Brantley, Economic Development Director, made the following PowerPoint
30 presentation:
31
32 Proposal for Orange County's Financial Incentives for ABB, Inc.
33 Public Hearing by Orange County Board of Commissioners Whitted Buildin_g-
34 Hillsborou_ph, NC
35 July 23, 2019
36
37 Location of ABB, Inc. in Orange County (aerial photograph)
38
39 Mebane City Limits & ETJ: ABB, Inc. (aerial photograph)
40
41 Description of ABB's "Project Clear Blue Sky"
42 Consolidation into one U.S. hub of the manufacturing, engineering, & related electrical
43 products of ABB's "Distribution Services" line.
44 ABB hired consultant Deloitte U.S. to evaluate Mebane, NC versus a competing ABB
45 site in Senatobia, MS.
46 $39.9 million in investment
5
1 o $24.3 MM in real property; $15.6 MM in personal property
2 o Forecast to occur in the first 3 years of operation
3 o New building construction of 200,000 sq. ft. (approx. half of the
4 investment)
5 o Additional improvements to 400,000 sq. ft. existing building
6 o Introduction of world-class sheet metal and copper fabrication equipment
7 o Transfer of personal property (Relocation of existing machinery from
8 another ABB plant to the Mebane plant; estimated at only 10-15% of the
9 total M&E investment to be made)
10 378 new jobs in first 2 years, increasing to 403 jobs by 5th year
11 $70,789 average annual salary, plus benefits.
12 Mebane operations would lose 110 jobs if MS site was selected.
13
14 Company History
15 • Multinational Swiss/Swedish company headquartered in Zurich, Switzerland
16 • Founded 130 years ago
17 • 147,000 employees globally
18 • Presence in over 100 countries
19 • 24,000 employees in the United States (2018)
20 o 3,000 in North Carolina & $45 million in annual payroll statewide
21 • 65 manufacturing locations in the United States (2018)
22 • Five market-leading entrepreneurial divisions:
23 o Electrification Products
24 o Power Grids (selling this division to Hitachi by 2020)
25 o Industrial Automation
26 o Robotics & Discrete Automation
27 o Motion Control (Industrial motors & drives, traction control)
28 • Orange County, NC's GE Industrial Solutions was acquired in June 2018 to strengthen
29 ABB's position in electrification globally, and expand access to the North America market
30 • ABB's U.S. operations are headquartered in Cary, N.C.; a significant financial backer of
31 the North Carolina Theatre.
32 • With over 575 employees currently at ABB's site in Mebane, the firm is Orange County's
33 #1 largest private employer, the largest manufacturing employer, and pays the highest
34 average manufacturing salary among all industries in the County.
35
36 Outline of All Performance-Based Incentives (chart)
37
38 Forecast of ABB's Capital Investment Schedule (chart)
39 New Taxable Investment (Real & Personal Property)
40
41 Forecast of ABB's New Job Creation (table)
42 Hiring Schedule for New Jobs, with Benefits
43
44 Orange County Proposed Incentive
45 • Performance-based incentive on outlined jobs (403) and capital investment
46 ($39,900,000)
47 • Up to $972,722 paid out over 5 years upon verification of actual jobs and investment
48 numbers per year
49 • Incentive value calculated at 75% of actual new property tax valuation
50
6
1 Orange County's Performance-Based Incentive
2 State of N.C.'s Rural Division Building Reuse Incentive
3 • This State program is intended to support the renovation or expansion of vacant
4 buildings, or buildings occupied by a company operating in North Carolina for at least 12
5 months.
6 • Orange County would serve as the administrative entity for this State of North Carolina
7 financial grant that is structured as a forgivable loan program, once ABB's new jobs are
8 created.
9 • As ABB incurs actual costs associated with the facility improvements it plans to make to
10 the existing building, and creates new employment, the $500,000 State grant will be
11 passed through the County to ABB.
12 • To eliminate any financial risk for the County, the pass-through funds will not be
13 requested from the State until ABB meets all investment and employment criteria, and
14 satisfies any other program requirements.
15
16 Orange County's Performance-Based Incentive (table)
17 Revenue Projections
18
19 Chair Rich said Leila Halperin, student intern, had a question as to why most of the
20 hiring will be done on the front end of the project.
21 Doug Sutter, ABB's Program Manager for Electrification Products, with the firm's
22 industrial Connections and & Solutions Group (Cary, N.C. office), said the jobs are front loaded
23 because ABB is building a new factory, and then consolidating jobs from another Florida to the
24 Mebane location.
25 Commissioner Dorosin referred to the grant from the state, and asked if the state will
26 give Orange County the $500,000, which the County then gives to the company. He clarified
27 that it is like a loan, and if ABB meets the requirements of the grant, then the repayment is
28 forgiven overtime.
29 Steve Brantley said yes, in a traditional sense, it is a pass through. He said a company
30 might draw down on the grant in certain increments. He said ABB has a stellar credit rating,
31 and is not a risk. He said the Board could wait to receive the funds, until the things that trigger
32 within the state grant, have already been met.
33 Doug Sutter said he would like to offer sincere thanks to Orange County and its partners,
34 on behalf of ABB, Inc. He said this process only took 54 days, which is remarkable. He
35 thanked Steve Brantley and Amanda Garner for their hard work.
36 Doug Sutter said ABB is a global company based in Zurich, Switzerland, and have been
37 innovating for over 130 years. He said ABB is a leader in digital industries, with customer
38 focused, globally leading businesses: electrification, industrial automation, motion robotics,
39 discrete automation, and power grids. He said ABB supports all of this with a common ABB
40 ability digital platform.
41 Doug Sutter said there are several reasons why ABB came to North Carolina a decade
42 ago:
43 • top tier universities, with access to top tier talent
44 . top community college systems
45 • proximity to their customer
46 • growing energy hub in NC
47 • quality of life for ABB employees
48
49 Doug Sutter said ABB employs over 3000 people in NC, and has invested over$14
50 billion in the United States, and grown from 6000 to 24,000 employees in the past decade. He
7
1 said ABB has significant operations in 32 states, and works with customers and communities to
2 write the future of industrial technology.
3 Doug Sutter said part of that investment was the acquisition of the industrial solutions
4 business from General Electric, of which the Mebane facility was a part. He said ABB has been
5 making electrical projects in the Mebane facility since 1972, which will continue. He said ABB is
6 proud to call Mebane and Orange County part of ABB's home, and ABB is excited to get to work
7 on this project and the addition of more than 400 jobs.
8 Commissioner Dorosin said if the factory did not come here then Orange County would
9 have lost 110 jobs. He asked if the total number of new jobs in NC, which are replacing jobs
10 lost in other states, could be identified.
11 Doug Sutter said all 403 of the jobs are incremental jobs for N.C.
12 Commissioner Dorosin clarified, and asked if ABB employees will be relocating from
13 Florida.
14 Doug Sutter said there will be some people that will re-locate, and some that will be
15 hired here in NC.
16 Commissioner Dorosin asked if the net number of new jobs in Mebane is known.
17 Doug Sutter said 403 jobs.
18 Commissioner Dorosin said how many of these jobs will be re-location from other states.
19 Doug Sutter said there is a percentage of growth, but more than a lion's share of the
20 jobs will be from consolidation.
21 Commissioner Dorosin said he would like to know the percentage of growth.
22 Doug Sutter said he would get that information.
23 Commissioner Marcoplos asked if the products that will be made in the new Mebane
24 facility could be identified.
25 Doug Sutter said in Mebane, ABB will be making electrical distribution systems. He said
26 these systems take electrical power from the transmission line and distributes it throughout a
27 facility, be it a factory, data center, commercial building, etc.
28 Commissioner McKee said he toured the previous GE Facility years ago, and the
29 systems looking are large switching units. He said these systems are quite complex, and
30 handle enormous power.
31 Doug Sutter said a complex unit used to be a few hundred wires, and now they are
32 closer to 1000. He said the ongoing digital transformation taking place in society, leads this to
33 be a complex product that requires a high level of talent from an assembly workforce.
34 Commissioner Price said she is excited about this, and especially the partnership with
35 Durham Tech. She asked if Doug Sutter knew how many of the jobs will be open to area
36 residents, that could be trained at Durham Tech.
37 Doug Sutter said out of 403 employees, there are around 90 salaried employees, and
38 the rest would be hourly employees. He said ABBs goal in partnering with the NC community
39 college system, is to develop a certification program for electrical product technicians. He said
40 in the short term, everyone coming into the plant would go through that certification program,
41 and long term it becomes a condition for employment.
42
43 A motion was made by Commissioner McKee, seconded by Commissioner Price to open
44 the Public Hearing.
45
46 VOTE: UNANIMOUS
47
48 PUBLIC COMMENT:
49 NONE
50
8
1 A motion was made by Commissioner McKee, seconded by Commissioner Price to
2 close the Public Hearing.
3
4 VOTE: UNANIMOUS
5
6 A motion was made by Commissioner McKee, seconded by Commissioner Price for the
7 Board to approve the five-year performance-based economic development incentive agreement
8 between Orange County and the Company, ABB, Inc., subject to final review by the County
9 Attorney, and authorize the Chair to sign the agreement on behalf of the County.
10
11 VOTE: UNANIMOUS
12
13 Commissioner McKee said he appreciated ABB's consideration of Orange County, and
14 felt the corporate entity, the current employees, and the relocated employees will find this to be
15 a beneficial relationship.
16
17 3. Adjourn
18
19 A motion was made by Commissioner Price, seconded by Commissioner McKee to
20 adjourn the meeting at 7:31 p.m.
21
22 VOTE: UNANIMOUS
23
24
25 Penny Rich, Chair
26
27
28 Donna Baker
29 Clerk to the Board
30