The URL can be used to link to this page

Home My WebLink AboutAgenda - 03-06-2001-8cORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: March 6, 2001 Action Agenda Item No. - `~ - G --- SUBJECT: CJPP Continuation Grant A lication DEPARTMENT: County Manager PUBLIC HEARING: (Y/N) No ATTACHMENT(S): INFORMATION CONTACT: Sharron Hinton, ext. 2300 Grant Application w/Attachments TELEPHONE N Hillsborough Chapel Hill Durham Mebane UMBERS: 732-8181 968-4501 688-7331 336-227-2031 PURPOSE: To approve submission of the FY 2001-2002 grant proposal to continue implementation of the Criminal Justice Partnership Programs (CJPP) for Orange and Chatham Counties. BACKGROUND: In 1995, Orange and Chatham Counties formed amulti-county partnership to address criminal justice needs in the 15B judicial district. Since that time, Orange County has served as the fiscal agent for CJPP operations. Together, the two counties receive an annual allocation of $181,941 from the NC Department of Correction to administer apre-trial release program and provide substance abuse treatment services for individuals with intermediate sanctions. . The pre-trial release program, operated through a contractual agreement with Orange-Chatham Alternative Sentencing, addresses jail overcrowding. Program staff daily screens the confinement lists; conducts criminal background checks; and verifies addresses, employment and other relevant information to identify individuals who are eligible for pre-trial release. The program regularly ~~rnonitors individuals and initiates prompt arrests for non-compliance. Additionally, a continuum of substance abuse treatment services is provided through a contractual agreement with OPC Area Mental Health Center. Services range from outpatient to residential treatment. Individual treatment plans are developed in order to enhance the offenders' success with probation. FINANCIAL IMPACT: The grant funds will be incorporated in the FY 2001-2002 budget for the continuation of program operations during that year. RECOMMENDATION(S): The Manager recommends that the Board approve submission of the grant proposal in substantially the form of the application attached and authorize the Chair to sign. 2 Criminal Justice Partnership Program Application for Continuation of Implem FY1~002 - fram~~July' 1, 20;0,1 to r , Jii3~'e'30 20021<~., +~.. ,. , , r. Jh :~, ,. County: Orange-Chatham Grant Number: E-0701-I-A Contact Person: Trish Vandersea Phane: 919-245-2217 Fax: 919-644-3039 entation Funding '.Due in the ~ C,~JPFj~~oordinatoz's ~,,~,~, OfI"ice;~i',~M,,~rcl~ `16 ^ County Operations ~i Contractual Service Note: This application is to be used far the continuation of implementation grant funding only. . New programs must complete a full application in accordance with Section IV.A.of the CJPP Policies and Procedures. 1' ~Authorin~ 4ffir~ial "~~°; ~~ a ~ >'~t.~ ~,~ Fisca'l~i:gent, '~~,~ ~ '{~ i Yµl~... ~ ~ M k nii.~ .. ~.. ~ Iii :.A. lw.x Mk1L:.-r ..1; Name John Link, Jr. Name Kenneth T. Chavious, Title Orange County Manager Director Address ! P.O, Box 8181 Hillsborough, NC 27278 Phone ! g lg_245-2300 Fax °. 919-644-3004 Email ilinkna.co.oran~e.nc.us g _ - ___,l I Si nature._~..~_.__~_~.~w.~......_._. __~...._.__.---.. 1~7d1 ~ - ' .~ .M- Name Moses Carey, Chair Title Orange Co. Bd. of Commissioner Pte.. _~~_...._;..._TT ....................._.~ ...... ___ ................................_.... _..... Address ! O. Sox 8181 :Hillsborough, NC 27278 919-245-2130...-- ----........_ ~....~..,-......____.._..~........~_..; Phone Fax ' 919=544-3004 Email _..p g mcareyl@minds rin __..__. __.. .com Title Orange County Finance Dept. Address ! p, O, Box S 181 ~~ Hillsborough, NC 27278 9-.-9_.245-.2......53 _.__.._..__..~_.._....__---..___....__.__ Phone ~.~.-1 4 Fax ~ 919-644-3324 ~ chaviou c n e nc.us Email ; -_...~._..._....s@^o.ora ..g~~.~_-..__._._.........._.' ~Sxgnature Tpta ~ :.. , ~ `~, 181,941.00 ~;,li,, ,. .~. ~~e(s).gf CJP~,~, ogram(s)'" operated: ~~` '+ 1'. I.i~, ~Ceck`~all ~~:' ^ Day Reporting Center ^ Sat. Substance Abuse Treatment ~ Pre-Trial Release ~ Work Employment ~ Other Contractual ~'`or~r~nac - aL~.LA.i'A..1-w+F:nw~xwfwt~...r'.':'.:~.. wi'vi r~Y~..p ~~&i (Signature...~:_:::::_..~:::~.~~:~:::::....~:::~.... ~:~~: f ~ to A ~~ed 1 ApPxo~re ~ ~ ,t F ; ~ ,~ ~~@..trt~a ~. ,RP .. ~~ ~ .ri a.. ~~~ ., ~i"'._, ~ ~! .`r "7G~~nS6'. F. 'r~i.-Ais '~,~ 2/ 13/01 CJPP Local Advisory Board 3/x/01 County Board of Commissioners e ;~ 101 E. Weaver Street i 'Suite 300, Carr Mill Mall t Carrboro, NC 27510 ~' Work:919-913-4254 '! Fax:919-913-4201 ! Email: ggentry@opc-mhc. org ry ry, r ator t:Ga:::::_.,:~_Gent~,_TASC _Coo _d1n__.:..~:.:::....._.......... ; Program Director Thomas Maynard Name '7. Seri~~e~~c>e d .~d'~~a der Prggraiv. ~ r ~ ~ * ; , , ~, F a ~ , ~ L ` , , ~ ~ ' ~ . ~ µ ; ~ r~. ,. .U,:. ~.a•r i•wr ut 4 ~.',~,4. ^ ~~..7~~,.'rl:~c, ~.:~1i"''KTa~r ."~,~t.. t~irG r w xL.r+ _r~n r t':'~~.~.. A. PxA,~~a.~~Y'-` ati~ ~ ~ t r ~ ~,~ >~~ ~. t' ~m',A,d „ ~!~ ; i J. 3' fir' ' ~; i {, r4! r." r Fkr1,i'~ I' ~ ~A F ya Provadea ;, ,~, ~ ~ .~, .r,r : t . t~ !~ .r , Phan fE m n~ ryµ,r~a/:Ema ;~~rectaa~,: s T au, ... :"Y.` ~ f , ~" > * fit: Ll r ! _ + 4 ..... - ~ rimi ~r ~~ 'tact ~'~. ' OPC M ntal.~µ~~_. ~ __...__-- _ .. Health ~~~ ~ Pre- ria ervices 116 S. Churton Street Hillsborough, NC 27278 Work:919-644-7160 Fax:919-644-2238 Email: tdorsi(awisionet. org Ted Dorsi, Coordinator The Orange Person Chatham Mental 'Health, Developmental Disabilities and t ;Substance Abuse Authority (OPC) 101 E. Weaver Street ~ISuite 300, Carr Mill Mall ~jCarrboro, NC 27510 Work:919-913-4014 ~Fax:919-913-4001 I, ~Emailawilliams@opc-mhc. org ~~ ~T'im Williams ,ems ti f r' -(„ ~RCr ~ 4, ""~~ ~ ~ ; ~I ~7 ~ ~ ~, •~ ,~ . P~~e' ,yyAA11~.Releas"e ~rogr}a'}m~I if a.~ 1~ " w ~ '=~'!z~~ G~~~~ a.~ra=~,~ . ~ ~ ~ a.~,,. ..i 'C ,.I"." { t ~~V{~fi.Af.51•_+ L 1. '. Cta ~n~ ' ~r'.i'tirF~~ w r //-~~ Pxo ram^~ 'rma~txon'~`~~ , '„~; ~~~~ ~ ~ro,pbrra`m`~~dm~n~ t nn~(for s ,(y. j ~ti t`.,~~ wR~ ~. ~,. _w r fc ~ ti `fi~' ~"'~F ~ 'Str t~.,t,'e ~ "Wl" ~ ~ { 'ft ~;. - ' ~i'-"fia~r~ Fi {~, ~ ~, 5 ,~1'a ~'4:1~].tra~.`1~'lla'I, ~ a ~ ,~ end t4f ~ ~~~~+rddr~'s~ ~~.na:, ~ `~ 4' 4~'k~.."'de~me •~~'~~. .~.; ands ~ovrde Na ~ , . ~T ,}~ hone/Fa~~Ema~_~+ro }; C _~_ ..:, ab.e,/~ ax~Ema~~'o~' , . P r';:~~~ ~ `~,~ ~~; T 1 S '~ Program Director Name Joyce Kuhn Orange Chatham Alternative Sentencing, Inc. 1116 S. Churton Street Hillsborough, NC 27278 , Work:919-644-7160 !Fax:919-644-2238 ~ Email: j oyce@visione t. org ''Jo ce Kuhn, Director ~ ~ •3. i~I~ :r: ~.~~.Pragx~a.rn lylodifications' ~ , ~}~' ~ Ivry ., ~ ~. .. ~, A, ?;Che~~ A11 ~roposed~~Changes in~t~e FpXlo~ving,Fragrarn ~omgonents ~ } li ~ ~ ' ~, ~" . "`'~~Co }''`one`'~t foll+~wec1 B` Fv~Eac ~C'hec~ed De~crib~ Cu~r,~'en'N~,~x~ogran~:, ~,y; ~' ~ W r i PrO~7o$ed ~ ~ Fii i ~ ; ~ ~ ^~ J n '~~ •uf ~ t:iF~ ~ I f,L} Y ~y~L+~~r 'ah4r M.. ~,o~ram (.,~om~nA..~ . .'L ~~ NL ~ K ~ r.: ~~f~;i ~' Program Goals and Objectives _~ Please see Program Narrative ~~~ Attachment ~ Program Activities ~ # of Offenders Served ~ Offenders Targeted ~ 'Program Administration ~ Administrative Fees ~ Program Staffing ~ Contracts ~ MOA's 'Same 1 ~....__.me .__ ___~_._..... _....~_...~_._------_~. ~ Sa __ _ 1 5~ ~enc'~d~~ender':Program Goals a.n ~e tives Desc'r~ption t ('1~efer to C.JPP ~~egislativn as a guxd+e to ',. ~e definitions of ~Gaals and . O1ectiveas)" ~~ ti, :,` <, .~ ; ;. ,._ ~, f r~t~ to A AL"~µvf t'l.ie y~ro' rani ~ fer~t~uf a long. te~~ ` ~' ct~~`the, pro,gr~a`u~ -~.~ t}l@ ~O ~ ~ ~ ,-y: t' ~ ~. .. f+'t'yK ~xs.~r.. ~~ ~ u~'~' ~y4. ; ~ r~FxeP. ?' ~ 7 ~~ ~ 4 ~.esig~~o v,~e,~~d a~~st o~ me~,s:~i~~~~7,,E{C~'N,~S~~o .nxeekt~t~ase~,gou~., ,y if'~ { ~4~ ~ i~ 1 '!'r `• ~ i.A +.'~ 4 ~. ~ ~7~ !-... .s~4~~F~~.~~.y ~ ~i ~~.~ ~`~'~ ~ '~`~s a other drug Reduce lcaholism and among offenders. ;dependencies.......... _.. _....... ----...~.._~......_._: R~edu~ce recidivism by increasing r' osocial factors. Lp............ _..........__..... _ . ................_._. ----- r .... P........_... ~_..~ ............._.......:............ uppo ~ .................:, Im _lement _Aftercare S t. ~ T h ediate ~~ o increase success wit interm ' punishment probation by reducing the _. _.........ocations. ~~ number of probation rev _..---._._ ..__ ................... _....._.J ...~ ................._.,.,.__---__._.......___.~~........... _._......._....-------~.._.............~......-r 'Make these services available to intermediate sentenced offenders. ... ~P voride Regular Outpatient Substance FAbuse Treatment and 12-Step 'requirements, along with relapse counseling to 100% of clients. Provide i individual and group treatment to 100% of aduatin artici ants ~• L........~--_.._ .............g.-P--------~............_.--'---._......~._.._.....~ __._..~I Counsel and direct offenders to seefamil :and/or maintain employment and y stability. Provide group and individual counseling ~ :Ito 90% of offenders completing the 'i substance abuse treatment program (all appropriate participants). _ ...Work with ................ _ probation to address the 'client's underlying problems via individual and group processes. :Initiate contact with' 100%~ of clients ~ ~~ ~ud ement ,. within_ two weeks of ~.........._g......_...____...._.....~ .............. 1 , '~'ri~J,,.Rel~ase'Progra~, Ga~iis and~,g '`F tvesrD~ ~`~ ~~ ion~{~f applic~hle) 1. Pie esc'rxpt the{'de~`inxt ons of~ o,als and ` ~ ' } '~Refex to~CJPP Legislation as' a gu.~d ~ ,} M, '' l~ Li'..,~~ ~ ~ '. Kr' ~,~i ~~r~x~h3>~ + .i..V,u... ~ iii. ;~~~ ~• 3.i~ ~~~ti Qh ecct~;res ~ ~~ , ~' ~~:, : ~ ,~ti ~ ~:.. ~~ Nor ,,~,, .. ,~~~ ~. , a: ,,r 5tat'e'~'~he G~C}~ALS~ ti`f the~~ra'g~'uri ~ms'"o~~ he to"nhg;-terin~effect tli'e program~~:~ ~ ~wr'.. , ~ , , k ~~ ;~~ t ~:,~"~o~~~ieet,`t~."os~e ggal ~s,.d~s~,gn,ed ~tt~., hav~~r~and ~~lis f,rii': ~ ~ ~ile,,~ BJEC~'~,V_,~_ S J. µj '!F F4` " ~'~'s '"TM 5^ ~ { .:rn v Fyn-s _ r' i. i.. ~~~ t f ~ M ~.. ;, ... ~. ~ Screen o.......... _ ~..,~ ~L..~,...... _._~._..._..._.. ease s i ~.~.. ~ P pulation by interviewing, ' of inmate n the Expedite the rel ~ i ; perfprming record checks, and contacting ,Orange and Chatham jails to reduce ~ family and employers to weigh risk ~opu a ion._._.._~.~ ~_..---.._...~...___~_._.._.~~.~._._.__.,.._.._.....~_. factors and find su~portive.Ya netwar~_ ._~..^....^ , l_ ;, ~Red~~T~:T:~~„_~__e~likeliho~..~_:.~~.~h.~t...indig~~....~rv~...._........'I. uce th ~ od t a~~ ent inmates are held in jail pre-trial soley due to indigency when .stability is eviden Tf mmuni risk is low. _.~: ~_~::~~::~_:::~. and,ca:..~_.:::~._~_~~_::~:::::.~~:::_~~:~:.~.-::~::.:::_~~_::_-~-::~_.::_::::~:::::~:~_ '~ ommuni from additional cr urinal ~ activity by those released from ails r -trial. a .. p. _E.........,............. _. ~ _ ............... ~creen inmate population in Orange and ~hatham.County,jails (as.nated.below)~.~._.n ___. crimin istory. Advise Laok at ast 'udiciary of assault convictions. Monitor telephone reporting; obtain orders for arrest far non-compliance in reporting. __. _y ~ _e~.._.... ce~the amount of funding spent Provide ' formatio ...~ - R du ~-~_._._ _:T_. _ _ in non inmates to . .............._~ .he_judiciary..._decision~._to..release. i b state and cou ~.. _Y.... _ ntY _on incarceratiori:._.....: facilitate t .. 7 ti ~~ : ~ ' ~,. ~ Program Capacity~`Data y 1 2` _ - _ ~ ; . » ~ ,.t~, ~ ~ ~ ~~ _ ; _ Sentenced 'P,reTrial r ~ 3 Provide~'the follo~v~.ng~infvrmat~on regart~.ing program Offender~ Release service,,,'; , ~~~ ~,~ ~~ ,'' _ ~ ..4~~.~ ~ ..,. .~ ~ ~~ ..~~" ~ ~ L;:~~n~ ~ , [A] What is the ca aci of the program? (i.e., how many people NSA 50 can be served at any given time?) [S] 1. What was the actual TOTAL number of people served N/A 300 during FY 1999 - 2000? 2. What is the estimated TOTAL number of people to be N/A 272 served during FY 2000 - 2001? 3. What is the estimated TOTAL number of people to be N/A 272 served during FY 2001 - 2002? [C] Check all services that apply [1] EG Substance Abuse Treatment 6G Assessment 5G ROPT EG IOPT GG Support Services EG After Care Chi Drug Screens ^ Other On Site Off Site EF ^ Efi ^ GG ^ Gh ^ 6G ^ EG ^ ^ ^ [2] ^ Educational Services ^ [3] EG Job Development Services ^ [4] ~i Cognitive Behavioral Intervention ^ [5] ~i Domestic Violence Services ^ [6] EG Life Skills ^ [7] ^ Others ^ 8 13. Service'P~rovid~.r I~forma~kion;. w ~~ a?;~~ . ~~ , ,, ~ ~; ~ ~ ~ , ,. „.. [A] List the NON-CONTRACTED (i.e., services at NO COST to CJPP) Service Providers to the program. Attachment 2 Attach a Copp of Memorandums of Agreement (MOA's) in attachment section for FY 2001 - 2002. MOA's should be maintained in Program files. on site. [8] List the CONTRACTED (i.e., services at COST to CJPP) Service Providers to the program. Attachment 3 Attach a Copy of Proposed or Signed Contracts in attachment section for FY 2001 - 2002. Contracts should be maintained in Program files on site. Orange-Chatham Alternative ;entencin g __.~........~ .. .... .. g, Inc. Oran e Person Chatham OPC Mental Health Please Note: Attachments are required for contracts and MOA's for FY 2001 - 2002. r ~~,~ II1B. ~ o ~r _ a -.i, . ~.:1 ~:. ~. ,its,.:. Does the program anticipate receiving any Project Income? ECi No ^ Yes (Attach a completed "Project Income Report" farm) Attachment S Submit one (1) Original and two (2) copies of Application and - Attachments, including budgets. At~ach~.ent Check -:List ~ ' ~. Attach the following ixi.,this order.. .~?: ~ . ' . Attachm~;nt _ "~ ~ f Not~Att c 1. Job Descriptions for all ~i Yes ^ No modified CJP Program Positions ......... ............ ,__ 2. Co ies of All MOA's for FY ^Yes GGNo '~ r -- _.._ ..........:....~~ ......~ p (Currently no MOA's exist with 2001 - 2002 for Service Providers ;P e-Trial Services. • ----._. _... _......_......._.__.-.- ----_-....._.~_ ................_..w~..__..w~ 3. Copies of All .Proposed or Signed ^Yes EGNo and Executed Contracts for FY 2001 - 2002 for Service Providers 4. Monthly or Weekly Calendar detailing Services Provided 5. Local CJPP Advisory Board Members and Terms 6. Budget Line Item Justification Form 7. Budget Summary Form S. Project Income Report (if applicable) EGYes ^ No E/i Yes ^ No ~..i Yes ^ No 6GYes ^ No Current Fiscal Year contracts have been attached. Contracts for the Fiscal Year 2001-2002 are contingent upon notification of grant continuation. . ......................_._ ....mm .................. . ^Yes No iN A NOTE: Please number your attachments and submit in the order indicated above io Attachments 1. Job Descriptions Orange-Chatham Alternative Sentencing -Executive Director Pre-Trial Services -Evaluator/Coordinator Orange-Chatham Justice Partnership -Program Coordinator 2. Contracts Orange-Chatham Alternative Sentencing Orange Ferson Chatham (OPC) Mental Health 3. Operating Policies and Procedures Pre-Trial Services 4. Board Structure Membership Committee Structure Bylaws 5. Budget Line Item Justification Form 6. Budget Summary Form 7. Program Narrative ~~ac timer,-~ I Job Description Executive Director Orange Chatham Alternative Sentencing, Inc. As Executive Director of Orange Chatham Alternative Sentencing, Inc. this position answers to the Board of Directors. The Ex. Director is responsible for overseeing the accomplishment of goals and objectives of the programs of the corporation. Meets with the Board of Directors quarterly for meetings and as needed to meet fiscal and programmatic standards. The Board of Directors evaluates this position annually by June 30 each year. PreTrial Services: screening inmates in the 15B District to provide information to the judiciary to facilitate timely, safe and appropriate release of inmates held pre-trial. Sentencing Services: providing written structured community-based sentences when appropriate for the judiciary of the 1 SB District. This position manages staff of all programs. Meets personally weekly (minimum) with staff members to review program activity and advise (supervision). Executive Director provides direct services to clients. Assures provision of statistical information to .the funding sources on a timely basis reflecting the accomplishment of programmatic goals. Assures accounting procedures reflect accurate reimbursement requests monthly to the funding sources (Administrative Office of the Courts and Criminal Justice Partnership-through Orange County Finance). Prepares funding applications and informs board of changes and new information or funding. Attends training and related board meetings as necessary for ongoing program compliance. Available for local and long distance travel. 1z Meets with various interfacing agency staff to assure quality services by working on problem areas and making changes as needed to maximize impact of services on community in the area of health (drug addiction), safety, and education. Signs contracts for the agency for services (and leases for program sites) directly related (and necessary) to the accomplishment of services for the corporation. Maintains contact with related agencies. The Executive Director is available to the auditor for the external audit. The Executive Director is one of three check signers for the corporation. The remaining two are named annually at meeting of the Board of Directors. Responsible for recruiting, hiring, evaluating, supervising, and terminating all personnel. Trains all employees. Assures timely deposit of all checks payable to the corporation. Submits annual budget for approval by Executive Committee for each year for each program. Approves and oversees all bookkeeping. Meets with finance personnel as needed. Purchases all supplies. 13 PreTrial Services Evaluator/Coordinator The Evaluator/Coordinator See the Pre-Trial Policies for detailed day to day description. The Evaluator-Coordinator screens by interviewing candidates from the jail confinement lists in Orange and Chatham County Jails. The Evaluator uses criteria to determine the likelihood that an inmate will return to court for all court dates by examining past available criminal records, verifying stability of home/employment and looking at other factors related to community safety. Inmates with favorable factors are brought to the attention of a judge or magistrate. The court determines whether a release with supervision (telephone call-in monitoring) is allowed or a bond reduction granted. The primary concerns of the program are safety of the community and likelihood of court appearance. - The position is supervised directly by the Executive Director, with whom the Evaluator staffs (reviews case acrion) the possible actions to be taken. When the director is unavailable, the Evaluator screens cases with a magistrate on duty before bringing them to a judge unless the magistrate addresses the need for action. Transportation between the two jails in the 15-B District (Hillsborough and Pittsboro) is required. Some traveling to statewide meetings/training' required. - 14 C7177-01/00 CRIMINAL JUSTICE PROGRAM COORDINATOR GENERAL DEFINITION OF WORK: Performs intermediate professional work facilitating and providing staff support to the joint Chatham and Orange County criminal justice partnership initiative and to the Criminal Justice Advisory Board. Work is performed under general supervision. TYPICAL TASKS: Plans and coordinates the Criminal Justice Partnership Board and subcommittees which includes membership development, agenda planning and preparation, scheduling times/locations, and mailings and minutes; . Conducts periodic community needs assessments to identify unmet needs in the area of adult and juvenile criminal justice, including data collection, analysis and reporting; - Conducts research and providesreporting on-new initiatives in criminal justice to meet the unmet needs; Works in collaboration with the State Office of Juvenile Justice Regional Consultant, Chief District Court Judge, Chief Court Counselor and others to assess and address gaps in service; Identifies grant funding opportunities and develops/drafts grant proposals for criminal justice funds; Seeks out proposals for criminal justice services and initiatives; Develops performance agreements and contracts for criminal justice partnership funds; Monitors and evaluates the funding recipient's performance. Ensures that State required changes or new initiatives are incorporated in any agreements; Develops and implements communications programs to support criminal justice partnership initiatives, including such activities as resource fairs, interagency meetings, and forums on juvenile delinquency and crime; Performs related tasks as required. KNOWLEDGES, SKILLS AND ABILITIES: General knowledge of the mission and functions of adult and juvenile justice programs; .general knowledge of program analysis and program evaluation; general knowledge of budget development and administration, including grant funds; ability to research and analyze data, prepare and present reports; ability to facilitate working groups; ability to communicate effectively, both orally and in writing; ability to establish and maintain effective working relationships with other County and State officials, employees and the general public. EDUCATION AND EXPERIENCE: Any combination of education and experience equivalent to graduation from an accredited college or university with major course work in public administration, public relations, criminal justice, law or related field and at least one year experience in the administration of community programs, including program analysis, evaluation or related functions. ~ ~achrnen~- z NORTH CAROLINA AGREEMENT BETWEEN ORANGE COUNTY AND ORANGE-CHATHAM ALTERNATIVE SENTENCING ORANGE COUNTY INC. THIS AGREEMENT made and entered into this _ day of January, 2001 by and between Orange County, North Carolina, on behalf of the Orange-Chatham Criminal Justice Partnership Program, hereinafter referred to as "the County", and Orange- Chatham Alternative Sentencing, Inc., hereinafter referred to as "OCAS." WITNESSETH WHEREAS, the County acting as fiscal agent for the Orange-Chatham Criminal Justice Partnership Program has received a grant from the North Carolina Department of Correction Criminal Justice Partnership Program to provide services to individuals in the criminal justice systems of Orange and Chatham Counties, including apre-trial release program; and WHEREAS, the grant provides that these grant monies may be spent through contracting with private for-profit/private non-profit agencies to provide these services; and WHEREAS, OCAS is a non-profit agency which provides pre-trial services to individuals in the criminal justice systems of Orange and Chatham Counties; and WHEREAS, the County desires to contract with OCAS to provide pre-trial services for individuals in the criminal justice system of County as part of the Orange- Chatham community-based corrections plan; and WHEREAS, OCAS desires to provide these services for the County. NOW THEREFORE in consideration of the following mutual promises, covenants and conditions, the County and OCAS agree as follows: A. Pre-Trial Services. OCAS agrees for the period of July 1, 2000 to June a 30, 2001 to continue to operate its pre-trial release program. The program activities during this period shall, except as expressly provided in this agreement, correspond with the Fre-Trial Release Program Summary and the Pre-Trial Release Operating Policies and Procedures and all other related activities described in the 2000-2001 CJPP Community Corrections Application for Continuation of Implementation Funds, which Application is hereby incorporated into this agreement by reference. 15 16 1. OCAS is responsible for the daily screening and identification of eligible candidates from the jail confinement lists in Orange. and Chatham County j ails. 2. OCAS interviews CJPP eligible offenders to determine the likelihood that the inmate will return to court for all court dates by examining past available criminal records, verifying .stability of home/employment and looking at other factors related to community safety. 3. ~ OCAS will secure the appropriate Release Agreement or Bond Reduction documents for each offender and obtain the signature of the judicial official. A~. OCAS submits program activity information to the ,Information - - - Management System (IMS) database of the .Criminal Justice .Partnership Program on a timely basis. 5. OCAS regularly participates and is involved with the 15B judicial meetings, e.g. Community Resource Court, Court Committee, or other court-related efforts. 6. OCAS agrees to continue monitoring and evaluating the Pre-Trial release program, to include necessary documentation and data collection, and to provide the results of this monitoring and evaluation to County ~ upon request of County. B. The County agrees to reimburse OCAS for the services provided pursuant to this agreement up to the amount of X82,206 for the period beginning July 1, 2000 and ending June 30, 2001. The budget for the contract period is as follows: Services Mone Personnel $51,776 Fringe Benefits $11,780 Operating Expenses $11,325 Travel $ 2,005 Equipment $ 2,000 Contractual and Other $ 3,320 Total $82,206 2 17 OCAS agrees to provide the County with its reimbursement requests by the second day of each month for the previous month's expenses: 1. OCAS agrees that monies to be paid by the County are contingent upon receipt by the County of a Criminal Justice Partnership Program (CJPP) grant for these services from the North Carolina Department of Correction Criminal Justice Partnership Program and the obligation of the County under this agreement is reduced, dollar for dollar, by the amount of any reduction in the State grant. 2. OCAS agrees to the following conditions regarding the budget: a. Equipment not included in the approved budget may not be purchased without prior written approval of the County. b. Requests for amendments to the budget must be requested in writing to the County. If the County approves the amendment, it will notify OCAS in writing of the approval. c. Written approval by the County is also required for any change in the scope of the pre-trial services. These changes include but are not limited to modifications in staffing program components, contractual agreements or memoranda of understanding. C. OCAS agrees to maintain accurate retards regarding the pretrial services provided pursuant to this agreement. OCAS agrees to allow the County to inspect these records at any time necessary. OCAS agrees to assist County by providing any information required pursuant to any audit conducted by the North Carolina Department of Correction Criminal Justice Partnership Program. If as a result of inspection or of an audit, any project expenditure represented by this agreement is disallowed, and subsequently the North Carolina Department of Correction Criminal Justice Partnership Program in its discretion reduces the amount of the grant .award to the County by the amount disallowed, OCAS agrees to reimburse the County in the amount of any reduction. D. OCAS agrees that the County will retain ultimate control and responsibility for the services performed under this agreement. OCAS further agrees to be bound by and to in all respects comply with the conditions set forth in the grant contract between North Carolina Department of Correction Criminal Justice Partnership Program and the County as though it were the grantee under that contract. A copy of the grant contract is Exhibit A hereto. E. Insurance. OCAS will procure and maintain adequate insurance policies covering professional liability, comprehensive general liability and worker's 3 X$ compensation in amounts required by State law (and not less than one million dollars per claim and one million dollars aggregate for professional and comprehensive general liability insurance) as necessary to insure that OCAS and any and all individuals working with OCAS against any claim or claims for damages arising out of personal injuries or death occasioned by OCAS, its principals, -agents and/or employees. OCAS will investigate any formal written complaints brought to its attention by participants. OCAS will notify the County, in writing, of any such complaint and, the County will in turn notify the Orange- Chatham Criminal Justice Partnership Advisory Boazd. OCAS shall notify the County of any cancellation or material change in insurance coverage which takes effent during the performance of this agreement. If OCAS changes insurance providers during the performance period of this agreement, OCAS shall provide evidence that the County will be indemnified to the limits specified here for the entire performance period of this agreement, either under the new policy or a combination of old and new policies. OCAS is responsible for its acts and the errors and omissions of its principals, agents, officers, directors, and employees. OCAS agrees to indemnify and hold harmless and defend the County from any act or omission of OCAS, its principals, agents; officers, directors and employees and OCAS agrees to indemnify the County from any and all losses, damages, costs and expenses (including reasonable attorney's fees) caused by or arising out of an act, omission, fault, negligence or other misconduct of OCAS, its principals, agents, officers, directors and employees which occurs in connection with this agreement. F. Termination. This agreement may be terminated by either party: 1. at any time upon mutual consent of both parties; 2. by either party, upon at least thirty (30) days notice by certified mail, with return receipt requested or by written notice delivered in person to, as to the County, Sharron Hinton, Orange County, P.O. Box 8181, Hillsborough, North Cazolina 27278, and as to OCAS, Joyce Kuhn, Executive Director, 116 S. Churton Street, Hillsborough, North Carolina 27278; 3. at any time, for cause, in case of jeopardy to the client, upon notice to OCAS as provided here (the ,cause shall be documented in writing to OCAS detailing the. grounds for termination); 4. by mutual consent of both parties, in writing. In the event of termination in part, the parties shall continue the performance of this agreement to the extent not terminated. After receipt of a notice of termination and except as otherwise directed by the County, OCAS shall cease work under this agreement on the 4 19 date, and to the extent specified in the notice of termination. The County shall pay OCAS the agreed upon amount for the delivery of services under the terms of this agreement up to the effective date of termination. Fayment shall not be made for property or supplies purchased after the notice of termination is received. G. This agreement is not intended and shall not be construed to create the relationship of agent, servant, employee, partnership or joint venture between OCAS and the County, but rather is an agreement between independent contractors. OCAS is not an employee or agent of the County for any purpose including but not limited to campensation for services, employee welfare and pension benefits, worker's compensation insurance, or any other fringe benefits of employment. OCAS agrees not to subcontract or assign any of the services contemplated under this agreement without the prior written approval of the County. H. This agreement is not subject to renewal. I. OCAS and the County agree that each party will comply with such non- discrimination laws as may be applicable to them in performance of this agreement. J. This agreement contains the entire understanding of the parties and shall not be altered, amended or modified except by an agreement in writing executed by the duly authorized officials ofboth parties. K. The laws of the State of North Carolina govern the validity and interpretation of the provisions, terms and conditions of the agreement. IN WITNESS WHEREOF the parties have hereunto signed this agreement in their official capacities on the day and year listed below. This the day of , 2001. ORANGE COUNTY By: ~~ Stephen H. Halkiotis, Chair Orange County Board of Commissioners S 2Q ATTEST: / ~, ~ ~; ,~~ ~ Beverly A. Blyt Jerk to the Board of Commissioners OCAS By: ATTEST: blkGC~'b~ This instrument has been pre-audited in the manner required by the Local Government Budget and Fiscal Control Act. Finance Director 6 CONTRACT BETWEEN THE COUNTY OF ORANGE, NORTH CAROLINA AND ORANGE PERSON CHATHAM MENTAL HEALTH, DEVELOPMENTAL DISABILITIES AND SUBSTANCE ABUSE AUTHORITY THIS CONTRACT is made and entered into this l 2 ~l,day of ~, 2001, between The County of Orange ("the County") and The Orange Person Chatham Mental Health, Developmental Disabilities and Substance Abuse Authority ("OPC"). WHEREAS, the North Carolina Department of Correction Criminal Justice Partnership Program ("CJPP") has awarded a North Carolina Department of Correction Criminal Justice Partnership Program ("NCDOCCJPP") grant to Orange and Chatham Counties, North Carolina; and WHEREAS, the aforementioned Counties desire to use some portion of the NCDOCCJPP grant to contract with OPC to provide case management, referral, and treatment services for individuals in the intermediate punishment population in Orange County and Chatham County; and WHEREAS, OPC desires to arrange for or provide case management, referral, and treatment services through its Treatment Alternatives to Street Crime program (TASC); WHEREAS, OPC, CJPP and the Counties recognize the need to actively investigate and respond to the needs of the non-English speaking intermediate punishment population. NOW THEREFORE, IT IS MUTUALLY agreed as follows: I. This contract shall be in effect from its date of execution to June 30, 2001. II. _OPC agrees fo provide case management and referral services to the CJPP- eligible intermediate punishment offender population in Orange County and Chatham County. A. A CJPP-eligible intermediate punishment offender is defined as an adult offender convicted of a misdemeanor or a felony offense who received anon- incarcerative sentence of an intermediate punishment or who is serving a term ofpost-release supervision after completing an active sentence of imprisonment. B. DCC/OPC shall make an initial determination as to whether an individual is eligible to participate in the CJPP program; OPC will assess eligible individuals in order to determine the services needed by these individuals and refer clients as appropriate to treatment programs and services offered by OPC or through subcontracts between OPC and other agencies. 22 C. The services provided by OPC shall include, but are not limited to, referral to appropriate residential treatment substance abuse programs, mental health programs, and regular and intensive outpatient services. III. Orange County, as lead fiscal county, agrees to reimburse OPC on a monthly basis for the services that OPC, itself or through a third party provider, provides to the intermediate punishment population, and to reimburse OPC for the administrative costs associated with these services ~as was previously agreed. The administrative costs associated with dispersal to both third party subcontractors and OPC will be broken out into the agreed upon format by line item. IV. Prior to implementation of this contract, OPC shall submit to County an estimate of the administrative costs associated with this contract and estimates for the services that will be provided to the intermediate punishment population, either by OPC or by a third-party. County, in conjunction with the NCDOCCJPP Coordinator, shall approve estimated costs prior to implementation of this contract. If, during the course of this contract, OPC determines that the agreed- upon casts need to be adjusted, OPC shall provide County with a written explanation of the circumstances surrounding the need for an amendment. Under no circumstances will the County be required to pay higher rates than those previously agreed upon without its prior approval: Further, the overall approval rests with the granting authority of the NCDOC CJPP administration. V. OPC agrees that it will be responsible for maintaining records of all individuals to whom it provides services; all individuals for whom it contracts with third parties for services; and all individuals for whom it provides case management services. VI. All client records, papers, and other documents kept by OPC or a third party with which OPC has contracted for provision of services to the intermediate punishment population that are obtained or created pursuant to this contract shall be confidential and shall only be disclosed as is provided for by law or as necessary far the full implementation of this contract. VII. OPC shall not assign any interest in this contract, whether by assignment or notation, without the prior written consent of the County, except as specified hereiri. VIII. OPC may enter into such third party contracts as are necessary to provide services to the intermediate punishment population in Orange.County and Chatham County. Any contracts entered into by OPC shall comply with all applicable provisions of Chapter 1220 of the North Carolina General Statutes and T10:14C.1010 of the North Cazolina Administrative Code. The County may inspect any third-party contract entered into for the benefit of a member of the intermediate punishment population in Orange County and/or Chatham County as it deems necessary. IX. This contract shall terminate June 30, 2001. Either party may terminate this contract prior to June 30, 2001 by providing the other party with ninety (90) days written notice. A violation of this contract by either party shall entitle the party that has not violated the contract to terminate this contract in writing with thirty _ (30) days notice. This contract may be renewed, provided that a new contract is signed prior to the expiration of the current contract. X. No employee of OPC or of any agency with which OPC contracts to provide services to offenders may participate in a decision with respect to choosing appropriate services for offenders if such a decision can be expected to result in any benefit or remuneration to him/her or any member ofhis/her immediate family. XI. OPC agrees to maintain liability insurance during the term of this contract to the extent required by Chapter 122C of the North Carolina General Statutes. XII. OPC agrees to record all administrative costs and all costs associated with providing services to the intermediate offender population following generally accepted fund accounting procedures. OPC further agrees to maintain adequate documentation to support all costs billed to County pursuant to this contract. Such records and supporting documentation must be retained and available for audit purposes until June 30, 2004. Adequate documentation is defined as follows for each major budget category: A. Administrative: Documentation must include time and attendance records, payroll periods, payment rate and a brief description of the services provided. Reports must be signed by OPC's Area Director or his/her designee. This requirement applies to all personnel paid from funds obtained by OPC pursuant to this contract. B. Contractual Services: h'or individual contractual service providers, documentation must include the signed contract, time and attendance reports showing time peziod, payment rate, hours per day and service(s) provided. Documentation must be signed by the contractual service provider and the project director. Incase of organizations performing professional services, documentation must include a detailed billing indicating services performed or products delivered, payment rate consistent with contractual agreement, and approval by OPC's Area Director or his/her designee. C. Supplies and Other Operating Expenses and Equipment. Documentation must include purchase order authorization and audited vendor invoices approved by OPC's Area Director or his/her designee. OPC further agrees to maintain a current inventory of all County-owned equipment in its possession. z~ XIII. Title to all property acquired in whole or in part with contract funds in accordance with an approved budget and other requirements set by the County shall be held at all times by the County and may not be reassigned. Such property must be marked as the property of the County with an appropriate tag or sign. OPC shall exercise due caution in the use, maintenance, protection, and preservation of such _ property during the contract period. Upon the expiration of this contract, all County property shall be returned to County within 10 working days. XIV. Fayment and Utilization of Funds A. OPC shall invoice the County by the 10th business day of each month for contract expenses paid in the previous calendar month. The County agrees to reimburse OPC for all expenses.invoiced by August 15, 2001. The invoice shall include fees for all services provided by OPC, including administrative fees, and all sums expended by OPC for services from third party providers. B. County shall pay OPC by check within thirty days. C. In the event that OPC expends any funds pursuant to this contract for the provision of services to the intermediate offender population, and such funds are subsequently determined by the North Carolina Department of Corrections Criminal Justice Partnership Program to benon-reimbursable, such costs shall be considered non-reimbursable by the County. D: OPC agrees that all payments made by the County on behalf of a member of the intermediate offender population who is receiving services from OPC, or a third party provider under contract to OPC, shall be credited towards the account of that offender. OPC further agrees that if a member of the intermediate offender population is eligible for benefits from any private health benefits plan or other government-sponsored health benefits plan, then OPC shall only invoice the County for that portion of the cost ofservices not reimbursed by such other health benefits plan. XV. OPC and the County agree to comply with all applicable State and federal laws. XVI. OPC and the County understand that this contract in no way assures or implies continuation of funding or the provision of services beyond the term of this contract. XVII. It is agreed that either party's failure to insist upon the strict performance of any provision of this contract or to exercise any right based upon a breach thereof, or the acceptance of any performance during the breach, shall not constitute a waiver of any rights assigned to that party under this contract. 2S IN WITNESS WHEREOF, Orange County has caused this contract to be signed in its name by its Board of County Commissioners Chairperson, attested by the Clerk to the Board of Commissioners, and sealed with its corporate seal, and the Orange Person Chatham Mental Health, Developmental Disabilities and Substance Abuse Authority has caused this contract to be signed in its name by its Area and all authority duly given, this the C ~ ~ day of 2001. ORANGE COUNTY Orange Person Chatham Mental Health Developmental Disabilities ar~'Substax Abuse Authority, // ~ By: - - . ~-,C..~~ By: Stephen H. Halkiotis, Chair Orange Coun~y Board of Commissioners .~:... I r^. -~~., ~. "lr -~/i ~ ~.. d Fy ATTEST: . / /~~ r~ everly A. ythe Clerk to the Orange County Board of Commissioners ias Maynard Director This instrument has been pre-audited in the manner required by the Local Government Budget and Fiscal Control Act. Finance Director 26 Aktachmen~ 3 .Instructions Explain the staff strucrzcre and tivhat employees do in the program. Explain hotiv t{2e program firs into the colcnry criminal justice system and hotiv it is linked to coeinry government. Pre-Trial Release Operating Policies and Procedures Evaluator/Coordinator's Duties X. Interviewin; apt the County Jails A. The Evaluator/Coordinator obtains the confinement list by 7:30 a.m. each weekday (ylon.-Fri.) in the Orange County Jail. The Evaluator/Coordinator obtains a copy of the confinement list at the Orange County Jail. Interviewing takes place each weekday in the Orange County Jail. A copy of the confinement list is requested from the, jailzrs at thz Chatham County Jail when interviewing on Monday grid Thursday. Tuesday. ti~'zdnesda.: and Friday, the Chatham County confinement list is requested to be faxed to the Alternative Sentencing aff ce from the Sheriffs Office. During periods when the Chatham County Jail is over the bed capacity (such as during the weelts~Superior Court is in session there) visits for interviewing will, be made more frequently than twice during the weekdays (Mon.-Fri.). B. The Evaluator/Coordinator notes the total population number at the top of the confinement list if not already indicated. The number of female inmates is also noted. C. The Evaluator/Coordinator selects inmates for interviewing who have charges at arrest that make them potentially releasable tivithout risking the community's safetti~. Felonies that are property and drug crimes are suitable. Common Law Robbery is a suitable offense`. vlisdemeanors are suitable for interviewing unless they have a no bond stan~s. In this case, the Evaluator/Coordinator will find out the reason for the no bond status. When ~ inmate is arrested for a probation violation. the inrnate_will be interviewed to find out who his/her officer is and the Evaluator/Coordinator will contact that officer. The Evaluator/Coordinator's goal is to interview as many suitable candidates, as are available, in selecting inmates for interviews. The information, discovered in the interview is not simply foz release but also for expediting the cases of all inmates. Information obtained in the inmate intzrviews is processed to any agency that may facilitate in the immediate release and also. when indicated. to reduce recidivism. The likelihood of recidivism may be reduced when a person senCenced to time or bond payment toward child support is referred and released on the condition of complying with 27 tilt job piazzmznt pro+ra,.~i aaministerzd tizrougn I1~1tz;aith Council's lob Flazzcliz:tt Program or the Employment Securitti' Comrnission. Another example would be explaining area substance abuse treatment options to an admitted chemical addict. D. The interviews are conducted in the jails using the Pre-Trial Release "Data Sheet". Information obtained includes personal information related to risk factors indicating likelihood of returning to court as well as any past criminal activity and/or verifyins whether the inmate is currently on probation or parole (see data sheet, section G). ~ Interviews can take from five to forty-tire rrlir~utes depending on the inmates' needs or concerns. The data gathered from the interview is calculated on the risk sheet providin~7 a total score indicating the likelihood of returning for all coon dates until the chargzs are . resolved. E. On yiondays, the Evaluator/Coordinator`s duties include scanning the jail populations to produce a list of misdemeanor charged (only being held for misdemeanors) inmates to be brought to court on Wednesday of that week for likely resolution of the incarcerated status. The inmate charged with just misdemeanors is virtually always released ~,vhen either the inmate is offered a plea to enter a guilty plea in exchange for a sentence to the time already served or is released to return for a final sentencing hearing. This method vi expediting misdemeanors significantly reduces the jail population. The Evaluator/Coordinator attends Court for Wednesday hearings for disposing of cases holding the misdemeanor charged inmate in jail in order to record the outcome of the case, secure court documents (copies) show7ng evidence of same, and to hear concerns from interfacing agencies involved in this hearing in order to facilitate this process. The Evaluator/Coordinator brings these concerns to the attention of the Director so that chances can be decided and put into place to adapt to the hearing dynamics for tl-ie simplest most efficient method of accomplishing the desired outcome being the most (safely) reduced jail population possible. II. Actions post interview A. After interviewing at the jail, the Evaluator,`Coordinatorcomeletes the following form indicating demographics of cases and actions taken on cases. The form is completed at the end of each day (4 p.m. tivith 1/2 hour for lunch). B. The Evaluator/Coordinator faxes a list of the inmates who will be going to court on Wednesday, to secure an expeditious release_ to the Public Defender's Office. C. The Evaluator/Coordinator makes telephone calls to verii~' addresses and jobs (as much as was available from interview information] it such inforrnation indicates a stability and reliability appropriate for Pre-Trial Release candidates are recommended to a District Court Judge for his;her approval by signing a release order to the Pre-Trial Release Pro17ram or a bond reduction, etc. When travelin4 to Chatham County, the 28 Evaluator/Coordinator utilizes a portable cellular telephone to place such calls. Thz stability factors are calculated on a score sheet to determine consistentl~~. whin sn inmate qualifies for release. D. The District Court Judge's secretary (Peggy Riley-(919) %~?-8161 est. ???b)can be telephoned and asked to contact the Evaluator when a Judge is available for a release recommendation in his/her office. E. The Judge may indicate that a formal hearing is required in the courtroom. In such cast. the Evaluator/Coordinator telephones the Office of the District Attorney to giti~e them ?1 hours notice before the hearing for the release, to be proposed; is heard. F. The. Evaluator/Coordinator enters demographics and return to court data on each case so that statistics can be accumulated to record these outcomes and report them to the gxanting and admuustrative agencies. XZI. When a Judgell~Iagistrate Grants a Release to be Supervised by the Pre-Trial Release Program: A. The Evaluator/Coordinator makes a third copy of the Release Order (rhe order form is a duplicate form) for the office file. The original is provided to the court cleric, a copy is delivered to the jail, and a copy is provided to the client. If the client is released within an hour, the Evaluator/Coordinator instructs the Release on the conditions of Release. if the defendant is not released, the Evaluator/Coordinator notifies Alternative Szntencing staff, (case developer or Director} to instruct the client. If the client is released when staff is unavailable, the jail should be asked to provide the client's copy of the Order for Release. A business card instructing the client to contact the program the following day. should be attached to the Order far Release. B. The Evaluator/Coordinator reminds the release client of court dates and logs 'in the client's calls on check in days. Often, the Evaluator accompanies the client to court as a courtesy when the Evaluator/Coordinator has no other schedule priorities that day. The Evaluator/Coordinator verifies the case's final resolution so that the case can be filed as closed. C. When a release is made to the Pre-Trial Release Program by a magistrate for supervision pending the outcome of the case, the Evaluator/Coordinator receives information about the client from the magistrate. The magistrate Gives the name and case number to the Evaluator/Coordinator so that a case sheet can be tiled and a client file can be opened for that client. If the client fails to follow monitoring instructions, an Order for AiTest is delivered to the Clerk of Court, Criminal Division by the EvaluatoriCoordinator. -- 29 Iti . ~.dministra.tive Duties for Pre-Trial Release Program-(.Director's duriesj :~. Trains the EvaluatorlCoordinator, zvaluates same. Reviews all prepared materials before distribution. B. Supervision of the EvaluatoriCoordinator-Reviews actions taken that day; trains for new functions, as needs of the program change or develop. C. Develops and re-designs program as changes are needed. D. Reports to County, State, and Board of Directors 1. Changes to the budget 2. Program activity 3: Fartnership Board-attends meetings 4. Reports to corporation directors stares of program and fielding 5. Consults titi7th Fiscal Agent regardir_a budgzt revisions, ne~v annual budgets and annual Executive Summary. 30 CJPF Community Corrections Plan Application for Continuation of Implementation Funds _ (See reverse for detailed instructions) 1. Executive summary, continued. Use separate sheets in place of this form, i£ necessary. Pre-Trial Release Program of Orange and Chatham Counties The Orange-Chatham C1PP Advisory Board established apre-trial release program in FY 199-9E with the initial funding received from the Department of Correction. This pro~?r'am is provided through contractual arrangements with grange-Chatham Alternative Sentencing, Inc.: a local non- profit agency. During FY 1997-98, the third year of operation, the Pre-Trial Release Program increased the links of facilitating information through the 15-B judicial district. Recognition and familiarity ~~~ith program services by criminal justice partners, such as the staff of the District Attome~~'s Office and lYfagistrates, increased significantly. A major focus for the year w'as troubleshooting and relining the process for listing the inmates being only held in the Orange County jail for misdemeanor offenses. Releases also increased in the Chatham County jail. A statistical analysis of programs outcomes is included as ATTACHIYZENT I. (l~iOTE: Due to the earlier grant submission date, the statistical analysis reflects on a shorter reporting period than prior years.) Pre-Trial Release Services moves inmate-related data expeditiously. through the criminal justice system. As a result, the program facilitates criminal justice processes, inmate release, the well being of inmates and the overaJ.l jail population. Examples of such services include: • securing the paycheck of an inmate £rom an employer so that the inmate might post bond: • checking the courthouse records to ascertain whether a court case was disposed of and discovering that a warrant was mistakenly listed as outstanding which resulted in an intrate being mistakenly jailed; • calling the Office of the Public Offender to inquire about the arrangement of bond hearings; • as an officer of the court, reporting requested information to the judges; and • offering therapeutic interactions to inmates struggling with adjustments to inmate life or needing referrals to rehabilitation resources. The daily flow of incoming inmates dictates the particular tasks required of the program evaluator. Addressing these special needs is in addition to conducting the daily standard screening and interviewing. Because this is the only service of its kind serving the county jails, the pre-trial release program makes a significant impact on the criminal justice system. The professional and expeditious nature of the work accomplished also adds to the success of this program. 3] Infor-nation shared with in.rr_wtes for r~~ari~:_~t;cc :esot::ces 117CiliuZ~, buC 15 nUC 11TiiltZ.h. to rele.;als to agencies for: v • substar:ce abt: se couzlrel~ng. • mental health counseling. y • SOCIal SerVlce needs (ulcludlr~ig 5helt2r and aDp11C.''.t10n 'OC p11C11C asSlstanC~). • vocational rehabilitation. and • specific assistance with half~ti-av house at;~iications. Spanish-speaking inmates and those charged ~ti7th dorrlestic violence are refe.~ed to agencies ~..;rl, specialized knowledge relevant to their needs. The Director is responsible for reviewing and authorizing purchase orders and payment on invoices. The Director meets with supervisors of interfacing agencies to ensure smooth exchange of needed information and accessibility of resources. The Director plans staffing and program development, making adjustments as needed- to iit the needs of the community. The Director meets with judges, clerks, and lawyers related to Pre-Trial Release Services. Presentations to the local defense bar, the Ofnces of the Public Defender, and the District Attorney's Olce are responsibilities of the Dirz::tor. Meeting with the Sheriff's Departments ir: relation to Pre-Trial Release Service and assistance to jail staff with inmate concerns are functions of the Director. Unobtrusive provision of services with inter<•iewzng taking place ir. the jail is another concern the Director addresses. 3c ran e-Chatham Justice Partnershi Membershi /~ n Khmer ~ L • ~ Count Commissioners Mental Health Representative Moses Carey Jr. (Orange) • Tom Maynard (OPC) • Gary Phillips (Chatham) Designee: Debra Farrington Count Mana er s • Jahn Link, Jr. (Orange) Designee: Sharron Hinton • Charlie Horne (Chatham) Designee: Paul Spruill Su erior Court Jud e Wade Barber- Designee: Marie Rice Public Health Re resentative • Wayne Sherman (Chatham) • Dr. Rosemary Summers (Orange) Substance_Abuse Treatment Rep• • Tim Williams (OPC) Designee: Gary Gentry . Em 1o meat 8v Trainin Re . • Sandra Sanchez (JOCCA) District Court Jud es • Charles T. Anderson (Chatham) Designee: Marie Lamoureaux • Pat Devine (Orange) Designee: Marie Lamoureaux District Attorne • Carl Fox (Orange/Chatham) Designee: Jim Woodall District Public Defender • James Williams (Orange/Chatham) Designee: Ken Richardson Criminal Defense Attorne • Page Vernon (Chatham) County Sheriff • Lindy Pendergrass (Orange) Designee: Sgt. Gerald Castle • Sgt. Terrianne Dubois (Chatham) Chief of Police • Jim Huegerich (CH Police Dept.) Judicial District Mana er DCC • Kyle Kilborn (Orange /Chatham) Designee: Bruce Crouse (Chatham) Tommy Perry (Orange) Social Services Director • Robert Hall (Chatham) Designee: Margie Ellison • Denise Shaffer (Orange) Su eriatendents of Schools Randy Bridges (Orange) Designee: Raymond Cooke Larry Mabe (Chatham) Designee: Wade Lehman Neil Pedersen (CH / Carrboro City Schools) Designee: Susan Spalt Chief Court Counselor • Donnie Phillips (Orange/Chatham) Designee: Rick Torbert District Guardian Ad Litem • Gretchen Aylsworth (Orange/Chatham) Re resentative from United Wa • Kristy Godwin (Triangle United Way) Youth Representative o~np ~ 3 Citizens + Jill Cheek • Kevin Foy • Nancy Taylor • Patricia Hahn Lipton • Miriam Saxon • George-Gregor Holt Contract encies Vacant Positions Victim of Crime Community Service Coordinator Community Based Corrections Program Victim Services Program Member of Faith Community Business Community Representative Parks and Recreation Representative Chatham Dis ute Settlement Center. Janice Almond Oran a Dis ute Settlement Center Dishon Cain Calvin Allen Chatham To ether Kim Caraganis Sheaffer House Tray Cain JOCCA Faye Hall Proyect Turnaround Bill Cozart Cecilia Faucette Staff CJPP Re Tonal Consultant DOC Adriane Reesey Re~i.onal Consultant, DJJDP Jim Barbee _Criminal Justice Program Coordinator Trish Vandersea Freedom House Trish Hussey OC Alteraative Sentencin Joyce Kuhn The Women's .Center Rebecca Margolis Hillcrest Randall Woodruff Volunteers for Youth Susan Worley OPC Mental Health Gary Gentry Pane ~ ORANGE-CHATHAM JUSTICE PARTNERSHIP COMMYTTEE STRUCTURE MEMBERSHIP REQUIREMENTS: a) The Executive Committee will be composed of all officers, Committees Chairs, _the 15B Chief Court Counselor, the 15B Judicial District Manager and a 1 SB District Court Representative. b) The Co-chairpersons will appoint Committees to carry out the legislative mandates and general purpose of the Partnership. c) The Co-Chairpersons of the Partnership shall appoint the Committee Chairpersons. d) The respective State staff, (Consultants), must attend any Funding Committee reviews. e) County staff and State Consultants will attend committee meetings as necessary. EXECUTIVE COMMITTEE: a) The Executive Committee should meet monthly or no less than six times each fiscal year. Members of the Executive Committee shall be notified of all meetings in writing, by phone, a-mail, or fax at least two days prior to the meeting. The Co- Chairperson of the Partnership or two Executive Committee members may call such meetings as deemed. necessary. to carry out its duties. b) The primary responsibilities of the Executive Committee are as follows: 1. The Executive Committee will be responsible for the overall administration of the OCJP and for ensuring that the statutory mandates of both the Criminal Justice Partnership Program and the Juvenile Crime Prevention Council are met. 2. They will receive and be made aware of all major business of the OCJP prior to its presentation at an Advisory Board meeting. 3. The Executive Committee will evaluate the progress of the Partnership and Partnership staff and make recommendations as to its direction. 4. The Executive Committee will evaluate and oversee all committees to'ensure at least minimal operations. 5. The Executive Committee will orient all members as to the duties and responsibilities of the Partnership. MONITORING AND EVALUATION COMMITTEE: a) The Monitoring and Evaluation Committee will evaluate existing programs receiving or recommended for funding and monitor the performance of these programs. b) The Committee will be responsible for conducting an ongoing assessment of the effectiveness of funded programs in meeting stated goals and objectives. c) The Committee will develop guidelines regarding monthly, quarterly, and annual reporting, along with developing guidelines regarding the presentation of programs reports to the board. d) Programs funded by the Partnership should be monitored on a quarterly basis. This will include interviews with staff and clients, record reviews, on-site visits of program activities, etc. e) The Planner and/or any willing members of the Monitoring and Evaluation Committee should participate with the State staff in conducting the evaluation of the programs funded from the NC DJJDP and NC DOC. f) No OCJP member who is paid by the above agencies or supervises someone paid by the above agencies shall be eligible to vote on the Monitoring and Evaluation Committee. 34 3: FUNDING COMMITTEE: a) The Funding Committee and State staff will screen all proposed grants submitted to the OCJP. b) Recommendations will be presented to the OCJP by the appointed Funding Committee and will be scrutinized by the Partnership Committees in terms _of its meeting the following criteria: 1) Needs of the Respective Funding Initiatives 2) Needs of the Counties 3) Effectiveness 4) Adequate Staffing 5) Amount Requested (in comparison to services provided) 6) Expectations and/or Measurable Objectives c) The Committee will research available sources of additional funding. d) OCJP, except as hereinafter excluded, will vote on each individual proposal/grant to determine if it should be funded at the level recommended by the Funding Committee. e) To avoid conflicts of.intexest, no Partnership member who receives program funding from the NC Department of Juvenile Justice and Delinquency Prevention Community Grants Division, Department of Crime Control & Public Safety funds, Governor's Crime Commission, NC Department of Corrections, or any other funding source, or who supervises someone paid by the latter, shall be eligible to vote. NEEDS ASSESSMENT COMMITTEE: a) The Needs Assessment Committee will coordinate acommunity-wide effort in identifying the needs of juveniles in the counties who are at risk of delinquency or who have been adjudicated undisciplined or delinquent and to review the resources available to address those needs. b) Develop affiliations with other state and local initiatives to avoid replication and competition. Affiliations may include the following: 1. Healthy Carolinians 2. Smart Start/5afe Start 3. Communities in Schools 4. Human Services Advisory Commission 5. UNC Departments and Special Initiatives STRATEGIC PLANNING COMMITTEE: a) The Strategic Planning Committee will explore new and creative strategies for more effectively addressing the needs of the specific populations. b) The Committee will aid in developing a resource directory, brochures, a quarterly newsletter, and a Partnership webpage. MEMBERSHIP COMMITTEE: a) The Membership Committee shall screen all proposed membership applications submitted to the OCJP. b) The Committee shall present recommendations to the Advisory Board for approval. c) They shall review membership in order to ensure compliance with statutory mandates. 36 ORANGE-CH„ATHA_M JLrSTICE PARTNERSHIP CJPP/JCPC BY-LAWS: ARTICLE I. NAtiTE The name of this county appointed boazd shall be known as the Orange-Chatham Justice Partnership. The acronym for this board is the OCJP, which will be used throughout this document. OCJP will encompass both the Juvenile Crime Prevention Council and Criminal Justice Partnership of both Orange and Chatham Counties. ARTICLE II. PURPOSE AND DUTIES SECTION 1 The respective programs comprising the OCJP shall be funded under each initiative and General Statute, 143B.273 and 147-33.48 respectively. The purpose shall be to combine the common interests of the respective boazds to further augment the specific focuses of the resulting programs funded through each initiative, thus providing enhanced programming to the specific populations being served. SECTION 2 To assess the needs of the respective populations, assist in the planning and administering of programming specific to each initiative and to evaluate the effectiveness of said funded programs and continued needs: SECTION 3 The- general powers of the OCJP shall be described as follows: The business of the Partnership shall be managed in collaboration with the respective County Managers' offices of both counties, the State Criminal Justice Partnership Program and the State Department of Juvenile Justice and Delinquency Prevention. Goals set forth of the above offices aze referenced by the respective policy specified within the aforementioned documents. 37 ARTICLE XII. MEIv1BERSHIJ' SECTION 1 *The multi-county membership shall consist of no less than 20 members and shall include the following as defined by the aforementioned statute(s), (GS 143B273.10 & GS 147-33.61): 1. A County Commissioner from each county, selected by the respective County boards. 2. -The County Manager from each county or designee. 3. The Superior Court Judge of judicial District 15B. 4. A 1 ~B District Court Judge residing in Chatham County. 5. A 15B District Court Judge residing in Orange County. 6. The 15B District Attorney or designee. 7. The 15B Public Defender or designee. S. The Sheriffs of Chatham and Orange County or their designees. 9. The Directors. of Department of Social Services of Orange and Chatham Counties or their designees. 10. The Area Director of Orange-Person-Chatham Mental Health or designee. 11. The Health Department Directors of Chatham and Orange Counties or their designees. 12. The Superintendents of Orange County Schools, Chatham County Schools, and Chapel Hill- Carrboro City Schools or their designees. 13. The 15B~ Chief Court Counselor or designee. 14. The ~15B Judicial District Manager, Department. of Community Corrections or designee. 15. 15B District Guardian Ad Litem Administrator or designee. The County Commissioners in Chatham and Orange County may appoint additional persons that may include: _ • A Criminal Defense Attorney. • A Juvenile Defense Attorney. • A Chief of Police or designee. • A victim of crime. A person under the age of 21: • A Representative of Parks and Recreation. • A Representative from Employment and Training. • A Member of the Faith Community. • Representatives from the United Way that represent the two counties. • A Substance Abuse professional. • Members of the Business Community. *Provision of the Legislation that allows for up to 7 members of the community at-large would be excluded in that the respective combining of the boards has filled those appointments, however, in the establishment of a multicounty board, the membership shall be representative of each participating county. (GS 147-33.49 (b) 2 3t3 SECTION 2 APPOINTivIENT5: a) The terms of appointees shall be set forth by the respective legislation of the Department of Juvenile Justice and Criminal Justice Partnership Program. b) Vacancies shall be filled by appointment of both Orange and Chatham Boards of County Commissioners upon recommendations from the OCJP. SECTION 3 REIYIO VAL: a) Any member of the OCJP maybe removed by either Board of County Commissioners based upon recommendation of the OCJF after a recommendation of the Executive Committee that such removal is in the best interest of the Partnership. SECTION 4 OFFICERS: a} Officers shall include Co-Chairpersons. This will be a County Commissioner from each county or their designee. b) Any officers will serve on the Executive Committee. ARTICLE N. MEETINGS SECTION 1 a) All meetings shall be open to the public. b) The Partnership Board must meet at least quarterly or more often if the Co-Chairpersons call a meeting. c) The Committees of the Partnership will meet as necessary to satisfy the legislative mandates. d) A yearly meeting schedule will be published at the first meeting of the fiscal year. e) In the event a meeting must be canceled; the Co-Chairpersons shall notify the members in writing, by phone, a-mail or fax at least 2 days in advance. f) No official business, (i.e: voting),.can be enacted unless a quorum is present. A quorum will be 51% of the voting members present at any properly scheduled and noticed meeting. (Article ~V, Section 1 a) & c), Section 2). g) Due to the lazge number of voting members, the Executive Committee has the authority to vote on vazious decisions regarding the operation of the Partnership. h) Minutes shall be taken at every meeting and distributed prior to or at subsequent meetings. SECTION 2 SPECIAL MEETINGS: The Co-Chairpersons may call such meetings as deemed necessary to carry out the duties of the Partnership. Any notice of special meetings shall be given to all members of the Partnership in writing, by phone, a-mail or fax with at least two days advance notice. 39 ARTICLE V. COI~I~IITTEES SECTION 1 tiIEMBERSHIP gEQL'TREI~IENTS: a) The Executive Committee will be composed of all ofzicers, Committees Chairs, the 1 ~B Chief Court Counselor; the 1 ~B Judicial District tilanager and a 15B District Court Representative. b) The Co-chairpersons will appoint Committees to carry out the legislative mandates and general purpose of the Partnership. c) The Co-Chairpersons of the Partnership shall appoint the Committee Chairpersons. d) The respective State staff; (Consultants), must attend any Funding Committee reviews. e) County staff and State Consultants will attend committee meetings as necessary. SECTION 2 EXECUTIVE COMMIITTEE: a) The Executive Committee should meet monthly or no less than six times each fiscal year. Members of the Executive Committee shall be notified of all meetings in writing, by phone, a-mail, or fax at least two days prior to the meeting. The Co- Chairperson of the Partnership or two Executive Committee members may call such meetings as deemed necessary to carry out its duties. b) The primary responsibilities of the Executive Committee are as follows: 1. The Executive Committee will be responsible for the overall admizustration of the OCJP and for ensuring that the statutory mandates of both the Criminal Justice Partnership Program and the Juvenile Crime Prevention Council are met. 2. They will receive and be made aware of all major business of the OCJP prior to its presentation at an Advisory Board meeting. 3. The Executive Committee will evaluate the progress of the Partnership and Partnership staff and make recommendations as to its direction. 4. The Executive Committee will evaluate and oversee all committees to ensure at least minimal operations. 5. The Executive Committee will orient all members as to the duties and responsibilities of the Partnership. SECTION 3 COMMITTEES: STRATEGIC PL.9IYNING C4MMITTE"E: a) The Strategic Planning Committee will explore new and creative strategies for more effectively addressing the needs of the specific populations. b) The Committee will aid in developing a resource directory, brochures, a quarterly newsletter, and a Partnership webpage. ~.o 1~IEMBERSHIP COM.~YIITTEE: a) The Membership Committee shall screen all proposed membership applications submitted to the OCJP. b) The Committee shall present recommendations to the ?,.dvisory Board for approval. c) They shall review membership in order to ensure compliance with statutory mandates FliNDING COM1YIITTEE: a) The Funding Committee and State staff will screen all proposed grants submitted to the OCJP. ~, b) Recommendations will be presented to the OCJP by the appointed Funding Committee and will be scrutinized by the Partnership Committees in terms of its meeting the following criteria: i 1) Needs of the Respective Funding Initiatives 2) Needs of the Counties - 3) Effectiveness if - - 4) Adequate Staffing 5) Amount Requested (in compazison to services provided) ~~ 6) Expectations and/or Measurable Objectives ~ c) The Committee will reseazch available sources of additional funding. d) OCJP, except as hereinafter excluded, will vote on each individual proposaUgrant to 'I determine if it should be funded at the level recommended by the Funding Committee. i, e) To avoid conflicts of interest, no Fartnership member who receives program funding from the NC Department of Juvenile Justice and Delinquency Pzevention Community Grants Division, Department of Crime Control & Public Safety funds, Governor's Crime Commission, NC Department of Corrections, or any other funding source. or who supervises someone paid by the latter, shall be eligible to vote. NEEDS ASSESSMENT COMIYIITTEE: a) The Needs Assessment Committee will coordinate acommunity-wide effort in identifying the needs of juveniles in the counties who are at risk of delinquency or who have been adjudicated undisciplined or delinquent and to review the resources available to address those needs. b) Develop affiliations with other state and local initiatives to avoid replication and competition. Affiliations may include the following: 1. Healthy Carolinians 2. Smart Start/Safe Start 3. Communities in Schools ~. Human Services Advisory Commission 5. UNC Departments and Special Initiatives 41 MONITORING AND EVAL UAT.ION CO1~IlYIITTEE: a) The Manitoring and Evaluation Committee will evaluate existing programs receiving or recommended for funding and monitor the performance of these programs. b) The Committee will be responsible for conducting an ongoing assessment of the effectiveness o£ funded programs in meeting stated goals and objectives. c) The Committee will develop guidelines regarding monthly, quarterly, and annual reporting, along with developing guidelines regarding the presentation of programs reports to the board. d) Programs funded by the Partnership should be monitored on a quarterly basis. This will include interviews with staff and clients, record reviews, on-site visits of program activities, etc. e) The Planner and/or any willing members of the Monitoring and Evaluation Committee should participate with the State staff in conducting the evaluation of the programs funded from the NC DJJDP and N C DOC. f) No OCJP member who is paid by the above agencies or supervises someone paid by the above agencies shall be eligible to vote on the Monitoring and Evaluation Committee. ARTICLE VII. AMENDMENTS SECTION 1 The by-laws may be amended or repealed and new by-laws adopted by the affirmative vote of a majority of the membership present at any regular or special meeting of the OCJP. SECTION 2 POLICIES: Policies shall be formulated by the OCJP and revised from time to time as necessary on the following matters: a) The criteria and procedures for recommending board members to each Board of County Commissioners, taking into consideration board composition requirements of all funding agencies. b) The minimum staff services needed by the OCJP and the procedure for selection of the agency or agencies who will provide such staff service for the Partnership. c) A separate policy and operation procedure for each Committee identified in Article V. d) Other policies and procedures as deemed necessary by the Partnership. SECTION 2 FUNDING AGENCIES: An up-to-date copy of the by-laws and policies of the Partnership should be made available to funding agencies upon request and shall be deemed acceptable to such funding agencies unless the OCJF is otherwise notified. An effort should be made by the Co-Chairpersons to cause a copy of the by-laws and policies to be famished to such agencies after each change. 42 SECTION 3 MANUALS: Manuals shall be furnished by the OCJP to each bf its members at the time of becoming an OCJ'P` member so that such member may be informed fully on Partnership duties and responsibilities. The manual shall contain an up-to-date copy of the by-laws and policies adopted by the Partnership. The manual shall contain a description of the programs funded on advice of the OCJP and may contain important procedural documents from funding agencies. 43 A{tachrnen~ 5 Criminal Justice Partnership Program e?. ~ ,. ~~TOII'13i1{111 ~~~ ,4V V~c~. ~ ..rh Bll[lgB ` ~~~~, ,~ ~.. 4 s > r : r + 3"° a _ rn t 7n~ c -`"}°'~ Caunty: Orange-Chatham Grant Number: E-0701-I-A Contractual Service Contact Person: Trish Vandersea Phone: 919-243-2217 Fax: 919-644-3039 Personnel ;a. ~;ill~ ~,. ~I ei> ~;~~,~. ~~,~; -' o~~;i~~. ~• rxMnli ~~z:, `cnmpei-, ~.. uiicm l~ Salaries r.:~ J',~ ~ Executive Direc ............_..... ....._:.::::~:~:~_:_:_:~.._....._._..____.., Pasition 1. for (amount includes 4% Cost Hours/Year 72 of Living_Adjustment) -_---........___.._........~........................~.~.......,, ........................._i Salary 1x,25 Pasition 2. ~' Pre-Trial Services Coordinator/Evaluator Hours/Year 2,0$ ~ (amount includes 4% Cast of Living Salary 29,64 ;Adjustment) Wage Taxes Total Full Time Equivalences (FTE's) 1.35 _ _ _... ___...~_~~..~._. ____.__m.____.-- FICA Social Security (u; 7.65% _ $3,511 L.....~........-----...---_._...._.......~...._..__.._.~.-----------~~.....~.___.. ..........................~.................__.....~~ Other ~....... _._.. ------..._........ ~ Contribution to Criminal Justice Program 'Coordinator Position Fringe Benefits _..... ~a1th~Insurance -----------_~.~ ...............------ ._.... l A. t I i~ ................._,..~........~.....................................__._ _ _ B• ~ Worker sT•Compensation - ---....__..._-.-_._._....f ................._.._.....................~:_._~....~. _.~-_ f.......,. _.. .. ........ C. ~ Unemployment _Tax............_......._. _....._......_...._...._.__......_ ..... ~___~wW__~._ __ - _...__~.__..___ _.__~...~.~._ D • 'Disability Insurance_ ---.... E. g 3,s 1 io,oa 3,Oa S2 sa 1,65 4~ Total Personnel Trave ~, Lisp each trn~ F7' niC . ': tr~tling evert anel ii+5 ~~&ted Gtr ~ r .~, tely:, ~ . +' b5,5^e ~' "Kii~f a ~ vY r 9-~^ r ~tsu• r Y Y. ° ~ ~"' s'e,~~5 ~ f '' ~ ' ~ ^ # °.; ~~s X.111' r r, .` ,. x r'~~ ` u4~' ~n~~ ~ u~ i' t.~'~ ;' w ;.Say' ~ , ~ ,~ ti _ ~. t~lOr1S. S~ l~+ x ~ ~h ,, ~ ~ S ,. ~ T~DtcZ~S Staff Position and Description of travel event FY Grant Award Amount 1$1,941 ~~ ~ ~ , ~ ~,, ~ ~ ~ ~~ .. Execut...... s A• j meetings including ; eve Director (related . , , . ~ l~,l ~,~~; ,ci~El -~:.~~` ". , for re-trial quarterly board meetings and jail p ) ,~,. I ~s ,5 n ~ ~~,~ ~ @ 45 /mile miles 3 1,44 9 r!~fvi - ~ .............................~.................................................................................. ....~........ _ . .... 'NC111. ,~ i l,i -~ ,~'~k 1{' 'tt iT ~~ #~ ho" ' 500 ~',1 ~ i i ~< 1'~ ~ _~._~~----- ;--..____._.._-------__~.~....~__._._---_.___.~__..~W~~~___...----~---.._~.. B• Pre-Trial Services Coordinator (staff mileage to 1 ~, T1 i , r.: ~. ?ails/courthouses for both Orange and ~~~~~>~z~~~ << _ a > l ~ /mile 899 miles @ nties) 2 at am o u . „ , 1h~ ~,... °~ , , ...~ .... _.........__ .................................................................~.............. _ _. _ tii,'~~:~eex~'~~:: y ~ a ~, ;, ' ,~^ ~~ ~i. ~r.W ~`~ ~; 1,000 I)(7 Total Travel a.,soo Cont .-actual „,_ ~~w ~.~ ~ w w ;,; - ~ `- w ti &,Xs ~ r ~j. 'iuy. :'F' ,. .~ ~'~i} ,}~~, r ~ ti. ~hti.~';~I A• C Pre-Trial Services .." ` ccounting/Booking. Services ~ • A ~ _..___~._.~.~..._...~_._._._ _._ ~ ......................___ ~w ~._......_...._...~ 1,s00 B. ~ Pre-Trial S ca 1 ................................................ .:~............-:_:_:~~ .~~..__...._ ces ...~.......... ~ ~ ._ ....~........... ~f Annual...Fis...~ ..._ _Audit......._,~._..........~........................... I 1,500 C• Treatment Services Provided by Orange Person ~ ~..........,~)_.~_ ................ Health 89,755 Chatham.....OPC Mental..........._::::~~.~.::~_~:...~.:.:::::_::~::~~_...~:::~~~.::~~~M__._._.._.._...~.~T Total Contractual ~s,oas Oper:~tin:g xi C' s ~I'. _: i ~1 I r ~l.'ly ,~ )T LIU ~~ DTI N~}~r~; ',,,,;tom .: ...., w..~...,~f ~~.. .,.,, ~~r.a~: ~. ,:. ,.;:•.. ;~,,.~-.~~-.d,::a.... ,,~,5., .,e•. ri9;E~;`' '~,iW(. :I~ti ,.a:,,:.y..a .,r: i„E '~ -1~ ~~~'"u~r.l!`•~'F:+;; ,ya<¢°' 'fill '7d;E`a`[±; R'tsc;,;n;: ,~~, ,~ ~f li'. iy2~~ 6~,` :9~ ~'~it,. V .C )" n. tk~°A~~'If:IV1~ ~; ~~ ~~•~ S.Z, .:;,Y"."~Pd`.~ r ''t•. ear ~, r:"w1 ~N~ d...: dr^i~ j~e.E"~ - .r'„Sie _: :.'~a..i ..3d ~ ~~: r:„~&4~Pi'~x~%«;:.:.;~' y;"'" " CAL{ I f i'F a .:1~~ 'a r 1 !r~ll~ m: ~,x..,~~% 1 ~ ~1 ~~ ~ I ~H~ ~3.. ,:.:~.,. ~. ,$C '~ iiR 4i }~'F°e~ .u,'M;, ,l., i. ire 45 }{w i ..~ ,M~+f .~' i COr. 5 ~-ruction ~~ cilily~ ,:~. ,.. •t.ictini i ur" ~' ~ ~~~ do ;pair' i :,, lec _...__. Y _. _... __....Service _ ....._ Postage ;pre Trial s ;Mailings to clients, board members and ~~,judicial_entitie_s~.........._.._.._._......_...._..........._ ...................................._. _...___................ z7 office ~ .~__._......------ I Supplies jPre-Trial Services Fax Cartrid es Paper> .Supplies>---- ---._...~.~ ..........__.. g.. _..._. _... ~ .. _ 1,15 Pr_ .............._ .......... __ ............ _........... _..._..__ Office ' e-Trial Services Maintenance ? ' Fax and Telephone _ ,,,,,,,,,, ,,, 4s Other pre_Trialm Services i Property Insurance ~ 40 Total Equipment Total Construction i ;. ~.~~ ~, ~. ,~a,; .;~: ~F,, '~~ •~~ 10,0E Budget Line Item Total 1s1,9` 46 A~{achrhen~ b Criminal Justice Partnership Program F` 0'~ f ~~ rn I Yu~y 1,~iDQ 1 p ~, ~ y ~„_ ~' ~f : f ~ ~ `~,. ~ B et ~ ~nary~x , .TA 43~, Z ~ ~ ' a,~ t., f il .n:: ~ iii. ~ ~~ fWi ~~ County: Orange-Chatham Grant Number: E-0701-I-A Contact Person: Trish Vandersea Phone: 919-245-2217 Fax: s 19-6~F4-3039 4 11 i n.. .1 _ _, -.,~~ ice; c~nnel 0991) 5365 ~.~._992) a _.......__......... Conf r;actusl ........ -.. Open ~~ ling ' ~ G .~ 4 36 99 5 ( i :1 IIt Equ e c i 995 536: ~____ .._... ' °:tTl7.Ct1QIIl Con ~ (536:`.,;,,996) ._._._; ~ _..._ Uaa' :.gated 536: ~~.997 1 ., ~ !(~" ~-als I c7 ~~_ ran; ~'Y • : r..h-. r. ~ ~±r~r1._ ,,w~ f F ue in t ~CJPP O~'fice bq Marclx ~;6 County Operations Contractual Service FY Grant Award Amount i e99 ~ e . ........~~ ~~. ~ it ... 4 ~~. - ._---•--..-_-__--__--- ~.__- ....... Expeaditure - Amounts t r s;, i ~ ~~ .._ ~._~~4i ~ - f. ~eF ly ' 'K .~>,i ~ P ud L. I ~ ~ 1 tctua~. ~ ~:~~ r y ' j- 1 .' rRe~q'ug~ ~ far... ~ ; 11 } ` '30] ~; ,~' ~ ~ v.. ,~ 1 .R ~ ~,. ~ 65525 ... .., _~~ l -~ 7 ~ ~ =I :; ~ .. ,,. , ......-................................. . .............---....~.........._~ - ~i s o o .,.. , a' ..,._.~...................-........._.~_..~...~..-.........--...._..,_-......___ ~!'" off; ~...-........................................................................-... .. ~~ ° ~~ ..............................._.--.....-.............. ~ ° ~ ...,............................. . r :~; i - _~ _ ..~,. ~ . ~~93035~1i ::; ~ o ~t ~? 0 ` ~ o T ~~ •-- o U ____-- __... - ...~ ~" ~ ~... ,,.-.~.o._ ..-... ~llaoo 0 o ., ~~ ~' - o ~ ,..,~~ o ~ l .~ ___._ .. ._. a~ ~~ w , ~~- ~ e ... ,r, _ o •-• _ ._.-.~~.--._~~_~~_-. ~ w--- 0 ~~~~ ~- a~ ~ . _ -_ . _- 7 .......... ~ ___.~.-.__ ~ _ ~"~o l ~ ........... _- _-_-_w ~~ a , _-- -_--.___ ................_~......................_...._.._....-..-_.._.__..._._ . . ~ -------- - . ..._____~~ µ m I ... _.~ I . ° .............:......_..._ ..................................._ _ .. ~ _ , o ~~ ...................~......................................................... .__~__-_ ..-..._......181941..... _ ~~ , _~ - _ I _ _ ~~ ..._... . .. 0 _. 0 ~.-... _..~..m~...w. ,. a M AwardtAmountt ( I ] ~L To Match Columnt l) ~ [Q] ShouDeember Report)) I ___.._..... '...m_~_......_ ..............I'~ _..___._..._........._..,---......,..._.__.. Create Printable Form _____. Note: This is a working version of this form - DO NOT SUBMIT. Submit only forms created from, the [Create Printable Form] button. 47 ... ~~~{'I~"1 r Pro ram Narrative Attachment _The Orange Chatham Justice Partnership Advisory Board voted this past summer to discontinue operations of the First Step Sanctions Center. The center had been experiencing service delivery problems and we were working to address those concerns. However, by the summer, its two staff positions were vacant. As a result the board took this as an opportunity to assess the program and its direction. The creation of the Memorandum of Understanding between the Department of Correction and NC Department of Health and Human Services was an added benefit. Since the Offender Management Model specifies that TASC is to: A. Screen and clinically assess all appropriate referrals;. B. Match offenders' needs with appropriate treatment services, paying special attention to response issues; C. Make the appropriate service referrals; D. .Monitor an individual service plan based on the results of the assessment and update the service plan based on treatment progress, collateral contacts and case staffings; E. Provide care management services for all offenders meeting the eligibility criteria for the OMM; F. Manage the offenders' progress in the recommended level of care; G. Obtain appropriate releases of information to allow the exchange of information between TASC, Probation, CJPP, DACDP and DOP; H. Participate in regular case staffings with the appropriate Probation, DACD and CJFP staff; I. Integrate current Probation and TASC violation/non-compliance policies into the OMM and provide assistance in reporting non-compliance violations to court; J. Administer drug screens according to the DCC Substance Abuse Screening Program policy; and K. Determine, at the local level, transportation arrangements for drug screen samples collected and be ultimately responsible for any drug screens collected by TASC. With these duties being administered by TASC, the Advisory Board determined that these were services that we no longer had to provide through the First Step Sanctions Center. This document afforded our Board with the ability to redirect some of its funds far programming needs. As a result, the First Step Sanctions Center was closed in July 2000. I worked with the program director to closeout the program, review client files, and complete a full equipment inventory. To ensure the continuity of services, clients were referred to TASC. Iri the meantime, the Advisory Board decided to contract with OPC Mental Health to provide a continuum of treatment services. With OPC (TASC) serving as the portal of entry, CJPP clients continue to have the central contact and case management services that they require. 48 OPC will provide case management and referral services to the CJPP eligible intermediate punishment offender population in Orange and Chatham Counties while also actively investigating and responding to the needs of the non-English speaking intermediate punishment population. DCC/OPC shall make an initial determination as to whether an individual is eligible to participate in the CJPP program. OPC will assess eligible individuals in order to determine the services needed by these individuals and refer clients as appropriate to treatment programs and services offered by OPC or through subcontracts between OPC and other agencies. The services provided by OPC shall include, but are not limited to, referral to appropriate residential treatment substance abuse programs, mental health programs, and regular and intensive outpatient services.