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HomeMy WebLinkAboutAgenda - 06-07-2005-5iiORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: June 7, 2005 SUBJECT: Budget Amendment #13 DEPARTMENT: Budget ATTACHMENT (S): Attachment 1. Budget as Amended Spreadsheet Attachment 2, Year -To -Date Budget Summary Attachment 3. Soccer Superfund Capital Project Ordinance Attachment 4, West Ten Soccer Complex Capital Project Ordinance Attachment 5. Twin Creeks Park Capital Project Ordinance Attachment 6. Compressed Natural Gas (CNG) Fueling Station Capital Project Ordinance Action Agenda Item No. 5_ PUBLIC HEARING: (Y /N) No INFORMATION CONTACT: Donna Dean 245 -2151 TELEPHONE NUMBERS: Hillsborough 732 -8181 Chapel Hill 968 -4501 Durham 688 -7331 Mebane 336- 227 -2031 PURPOSE: To approve budget ordinance and capital project ordinance amendments for fiscal year 2004 -05. BACKGROUND: Department of Social Services The Department of Social Services has received notification from the State of additional funds for the current fiscal year for the following programs: Foster Care — an additional receipt of State reimbursement funds totaling $10,611 due to the number of children who are currently in foster care. These funds will be used to help pay for foster care board for the additional children that have been placed in foster care. The department is currently serving 120 children. These additional funds bring the current budget to $110,789 for fiscal year FY 2004 -05. This budget amendment provideE for the receipt of these funds. (See Attachment 1, column #1) b. State Adult Home Specialist — these additional funds of $7,433 will be used to temporary personnel to help with the current workload demands. This budget amendment provides for the receipt of these funds, and brings the current budget for this program to $18,422 for fiscal year 2004 -05. (See Attachment 1, column #1) c. Adolescent Parenting — additional funds totaling $15,371 related to the Adolescent Parenting program. These funds will be used to support temporary personnel to help with the current workload demand in this program. These additional funds bring the current budget for this program to $54,789 for fiscal year 2004 -05. This budget amendment provides for the receipt of these funds. (See Attachment 1, column #1) d. Transportation — additional funds totaling $23,751 related to reimbursement for transporting foster care children and Medicaid clients. These additional funds bring the current budget for this program to $83,751 for fiscal year 2004 -05. This budget amendment provides for the receipt of these funds. (See Attachment 1, column #1) Health Choice — an additional State allocation totaling $4,722 to be used for foster care board expenses and clothing expenses for children currently in foster care. These additional funds bring the current budget to $38,577 for fiscal year 2004 -05. This budget amendment provides for the receipt of these funds. (See Attachment 1, column #1) Department on Aging 2. The Department on Aging has received additional funds for the current fiscal year for the following programs: a. Frail Elderly — donated funds totaling $4,777 to be used to offset costs associated with assisting the at -risk older, adults program. These additional funds bring the current budget to $6,777 for fiscal year 2004 -05. This budge amendment provides for the receipt of these additional funds,. (See Attachment 1, column #2) Community Based Services — additional funds totaling $9,639 to be used to support senior center operations and to purchase much needed supplies for the three senior centers. These additional funds bring the current budget to $36,611. This budget amendment provides for the receipt of these additional funds. (See Attachment 1, column #2) c. Title III B/D Donations — additional donated funds totaling $1,872 from riders on the OPT daily nutrition site routes and co- sponsored day trips. These additional funds bring the current budget to $3,072 for fiscal year 2004 -05. This budget amendment provides for the receipt of these additional funds. (See Attachment 1, column #2) d. Ticket Sales — additional fees collected totaling $4,096 in ticket sales in the OPT program. These funds will be used to help offset the cost of temporary personnel in this program. These additional funds bring the current budget to $11,096 for fiscal year 2004 -05. This budget amendment provides for the receipt of these fees. (See Attachment 1, column #2) 3 Orange Chatham Justice Partnership 3. Chatham County has elected to transfer an additional $12,177 in their North Carolina Department of Juvenile Justice and Delinquency Prevention funds to Orange County for the administration of services. These funds will be applied to various agencies currently funded through the Orange Chatham Justice Partnership agreement. This amendment provides for the receipt of a portion of Chatham County's juvenile justice pass through funds in the amount of $12,177 for these purposes. (See Attachment 1, column #3) Governing and Management — Non - Departmental 4. At its April 19, 2005, the Board of County Commissioners approved an appropriation from Commissioners' Contingency of up to $10,000 for a supplemental agreement with the firm of Robert S. Segal that will produce various comparisons of educational resources available to the two school systems that were not addressed in the March 2005 Educational Excellence Report. With this $10,000 appropriation, $32,000 remains in the Commissioners' Contingency for FY 2004 -05. (See Attachment 1, column #4) Emergency Telephone System Fund 5. At its May 17, 2005 meeting, the Board of County Commissioners awarded an RFP for the purchase of a GIS Map Display Software System from Sprint of Hickory, North Carolina in the amount of $43,485. Of this amount, $10,000 will be reimbursed by Public Safety Foundation of America grant funds. The BOCC originally approved a $33,100 grant from the Public Safety Foundation of America on February 17, 2004, and this software purchase is all that remains to be purchased for partial reimbursement related to the original grant award. The remaining portion of the costs ($33,485) will be made from an appropriation of fund balance from the Emergency Telephone System Fund. This budget amendment provides for the re- budgeting of $10,000 in Public Safety Foundation of America grant funds, and for an appropriation of $33,485 from the Emergency Telephone System's fund balance. (See Attachment 1, column #5). Soccer Superfund Capital Project Ordinance 6. At the regular meeting on May 3, 2005, the BOCC decided to allocate between two projects the $1,025,000 remaining from 2001 voter - approved Recreation & Park Bonds for the Soccer Superfund. $375,000 of that amount, for construction of two fields, will be added to $975,000 in Soccer Superfund money already approved for the West Ten Soccer Park, bringing the total of that capital project ordinance appropriation to $1,350,000. The BOCC also decided to allocate $650,000 towards the development of soccer fields at Twin Creeks Park. The accompanying capital project ordinances will appropriate these new funds to the two respective soccer field projects. The existing Soccer Superfund Capital Project Ordinance will be closed out as of June 30, 2005. (See Attachment #3, Soccer Superfund Capital Project Ordinance, Attachment #4, West Ten Soccer Complex Capital Project Ordinance, and Attachment #5, Twin Creeks Park Capital Project Ordinance) 4 Compressed Natural Gas (CNG) Fueling Station Capital Project Ordinance 7. At its meeting on May 17, 2005, the Board of County Commissioners awarded a bid at a cost of $96,465 to Oil Equipment Sales & Service Company of Chesapeake, VA for a Fast - Fill CNG fueling station, including a card reader system, at the County's planned site at Public Works. The project will be funded through a $49,000 grant from the Clean Cities Coalition, with the remaining match of $47,465 coming from currently budgeted County funds. This budget amendment provides for the receipt of the $49,000 in grant funds, and for the appropriation of $47,465 from County funds. (See Attachment 6, CNG Capital Project Ordinance) FINANCIAL IMPACT: Financial impacts are included in the background information above. RECOMMENDATION(S): The Manager recommends that the Board of County Commissioners approve the attached budget ordinance and capital project ordinance amendments. E� cp �a m'E n0 cm Vj am oe Eo 'a9 sn °a"a'a nY 6m °n� NN•: g.' ur7 nNr_i n' 5 i 3 sBy& 5 §a cF3 seB gg33 2N lai yg 3_ �tr i�p���•y�p�5�3a m pp Sa$ $5 n€L�+ n I g' €n Pit I% Ella KppKE €Ilk E. p a gds sage $���k F N N fOfi G; Ra _N €y5.€ +� =s- y1s¢ nx E gggggg =C` ys fiE s_ » 55Gn° Sys u_m�Np.. e2 4 " Ew x� NNn nN° nN�n 8 Q E F C fin _ �p EE 4s� $3 E 0 e F #041e, � I 5 Year -To -Date Budget Summary Fiscal Year 2004 -05 General Fund Budget Summary original General Fund Budget $136,408,768 Additional Revenue Received Through Budget Amendment #13 (June 7, 2005): Grant Funds $362,383 Non Grant Funds $1,193,939 Additional County Dollars (i.e. County Fund Balance Appropriated to Date) to Cover Unanticipated Expenditures $1,065,899 Total Amended General Fund Budget $139,030,989 Dollar Change in 2004 -05 Approved General Fund Bud et $2,622,221 Change in 2004 -05 Approved General Fund Budget 1.92% Authorized Full Time Eauivalent Positions Original Approved General Fund Full Time Equivalent Positions 741.974 Original Approved Other Funds Full Time Equivalent Positions 67.800 Additional Positions Approved Mid -Year 8.000 Total Approved Full- Time - Equivalent Positions for Fiscal Year 2004 -05 817.774 Full -Year County Cost of Mid -Year Positions for Upcoming Fiscal year $19,524 Attachment 2 04 ryovers as authorized annual budget budget carry forwards($319,663), TDR feasibility study appropriation ($39,100), and appropriation to Animal Shelter ($90,000) Human Resources CPS Positions (2) - Aly State funded Sodal Worker positions in Orange County cools - totally funded u Medicaid funds and cool funds Public Health Nurse ;Mon for Child Health re Consultant Project - ided thru Smart Start J ATTACHMENT 3 Recreation and Parks Facilities — Soccer Superfund Capital Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project is hereby adopted. Section 1. The project authorized provides funds to construct soccer fields at both existing and future park sites located throughout the County. Proceeds from the 2001 voter approved bonds finance the project. Section 2. The officers of the County are hereby directed to proceed with the project within the budget contained herein. Section 3. The following revenue is anticipated to complete this project: Section 4. The following amount is appropriated for this project: Through FY 2003 -04 FY 2004 -05 Through FY 2004 -05 Sales Tax $0 $0 $0 2001 Bonds $500,000 $1,500,000 $2,000,000 2004 Two - Thirds Net Debt $0 $0 $0 Fees $0 $0 $0 Other $0 $0 $0 Total Fundin 1 $500,0001 $2,000,000 Section 4. The following amount is appropriated for this project: Through FY 2003 -04 FY 2004 -05 Through FY 2004 -05 Land Acquisition $508,500 $0 $508,500 Planning /Architect/ Engineering $0 $119,000 $119,000 Construction $0 $1,372,500 $1,372,500 Other $0 0 $0 Total Costs $508,5001 $1,491,5001 $2,000,000 ATTACHMENT Section 5. The following amounts have been transferred from this project to the following capital projects: Section 6. This ordinance supersedes all previous Soccer Superfund Capital Project Ordinances for Orange County. Section 7. With these appropriations, the Soccer Superfund Capital Project Ordinance will be closed out as of June 30, 2005. Adopted this 7th day of June 2005. Through FY Through FY 2003 -04 FY 2004.05 2004 -05 Transfer to West Ten Soccer Complex $508,500 $841,500 $1,350,000 Transfer to Twin Creeks Park $0 $650,000 $650,000 Total Costsl $508,5001 $1,491,5001 $2,000,000 Section 6. This ordinance supersedes all previous Soccer Superfund Capital Project Ordinances for Orange County. Section 7. With these appropriations, the Soccer Superfund Capital Project Ordinance will be closed out as of June 30, 2005. Adopted this 7th day of June 2005. ATTACHMENT 9 Recreation and Parks Facilities — West Ten Soccer Complex Capital Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project is hereby adopted. Section 1. The project authorized provides funds for the development of a six -field soccer complex adjacent to the Orange County Middle School #3 site through a collaborative effort between Orange County and Orange County Schools. Proceeds from the 2001 voter approved Soccer Superfund bonds finance the project. Section 2. The officers of the County are hereby directed to proceed with the project within the budget contained herein. Section 3. The following revenue is anticipated to complete this project: Section 4. The following amount is appropriated for this project: Through FY 2003 -04 FY 2004 -05 Through FY 2004 -05 Sales Tax $0 $0 $0 2001 Bonds $0 $0 $0 2004 Two - Thirds Net Debt $0 $0 $0 Fees $0 $0 $0 Transfer from Soccer Superfnnd 2001 Bonds $508,500 $841,500 $1,350,000 Total Funding $508,5001 $841,5001 $1,350,000 Section 4. The following amount is appropriated for this project: Section 5. This ordinance shall be in effect until June 30, 2005. Adopted this 7th day of June 2005. Through FY 2003 04 FY 2004 -05 Through FY 2004 -05 Land Acquisition $508,500 $0 $508,500 Planning/Arch/Engineering $0 $119,000 $119,000 Construction $0 $722,500 $722,500 Other $0 0 $0 Total Costs 1 $508,5001 $841,500 $1,350,000 Section 5. This ordinance shall be in effect until June 30, 2005. Adopted this 7th day of June 2005. ATTACHMENT 5 Recreation and Parks Facilities — Twin Creeks Park Capital Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project is hereby adopted. Section 1. The project authorized provides funds to construct a district park located on County -owned property near the intersection of Old Highway 86 and Eubanks Road in Chapel Hill. Plans include renovations to the house arid barn located on the property, installation of water and sewer infrastructure and construction of playing fields, nature trails and a picnic area surrounding an existing pond. Proceeds from the 2001 voter approved bond finance the project. Section 2. The officers of the County are hereby directed to proceed with the project within the budget contained herein. Section 3. The following revenue is anticipated to complete this project: Section 4. The following amount is appropriated for this project: Through FY 2003 -04 FY 2004 -05 Through FY 2004 -05 Sales Tax $0 $0 2001 Bonds $200,000 $1,000,000 $1,200,000 Private Placement $0 $1,640,000 $0 Fees $0 $10,000 $0 Transfer from Soccer Superfund 2001 Bonds $0 $650,000 $650,000 Total Funding $200,000 $1,650,000 $1,850,000 Section 4. The following amount is appropriated for this project: Section 5. This ordinance shall be in effect from the original date of adoption, March 24, 2003, until June 30, 2005. Adopted this 7th day of June 2005. Through FY 2003 -04 FY 2004 -05 Through FY 2004 -05 Land/Building $0 $0 Planning/Architect/En gineering $55,000 $55,000 Construction $145,000 $1,640,000 $1,785,000 Other $0 $10,000 $101000 Total Costs $200,0001 $1,650,0001 $1,850,000 Section 5. This ordinance shall be in effect from the original date of adoption, March 24, 2003, until June 30, 2005. Adopted this 7th day of June 2005. ATTACHMENT 6 Compressed Natural Gas (CNG) Fueling Station Capital Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project is hereby adopted. Section 1. The project authorized provides funds for the construction of a compressed natural gas (CNG) fueling station and card reader system at the County's planned site at Public Works. Proceeds from Clean Cities Coalition Grant funds and County funds finance the project. Section 2. -The officers of the County are hereby directed to proceed with the project within the budget contained herein. Section 3. The following revenue is anticipated to complete this project: Section 4. The following amount is appropriated for this project: Through FY 2003 -04 FY 2004 -05 Through FY 2004 -05 Sales Tax $0 $0 $0 2001 Bonds $0 $0 $0 2004 Two - Thirds Net Debt $0 $0 $0 Grant Funds $0 $49,000 $49,000 Transfer from General Fund $0 $47,465 $47,465 Total Funding $0 $96,465 $96,465 Section 4. The following amount is appropriated for this project: Section 7. This Ordinance shall be in effect from the original date of adoption, June 7, 2005 until June 30, 2006. Adopted this 7th day of June 2005. Through FY 2003- 04 FY 2004 -05 Through FY 2004 -05 Land Acquisition $0 $0 $0 Design $0 $0 $0 Construction $0 $96,465 $96,465 Other $0 0 $0 Total Costs $0 $96,465 $96,465 Section 7. This Ordinance shall be in effect from the original date of adoption, June 7, 2005 until June 30, 2006. Adopted this 7th day of June 2005.