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HomeMy WebLinkAbout2019-535-E AMS - National Power annual service contractRevised 12/18 1 [Departmental Use Only] TITLE Generator Maint. FY 2020 NORTH CAROLINA SERVICES AGREEMENT UNDER $90,000.00 NO RFP/RFQ ORANGE COUNTY This Services Agreement (hereinafter “Agreement”), made and entered into this 29th day of July, 2020, (“Effective Date”) by and between Orange County, North Carolina a political subdivision of the State of North Carolina (hereinafter, the "County") and National Power, (hereinafter, the "Provider"). WITNESSETH: That the County and Provider, for the consideration herein named, do hereby agree as follows: 1. Services a. Scope of Work. i) This Agreement is for services to be rendered by Provider to County with respect to (insert type of project): Annual contract for generator maintenance for 17 Orange County facilities. ii) By executing this Agreement, the Provider represents and agrees that Provider is qualified to perform and fully capable of performing and providing the services required or necessary under this Agreement in a fully competent, professional and timely manner. iii) Time is of the essence with respect to this Agreement. iv) The services to be performed under this Agreement consist of Basic Services, as described and designated in Section 3 hereof. Compensation to the Provider for Basic Services under this Agreement shall be as set forth herein. 2. Responsibilities of the Provider a. Services to be provided. The Provider shall provide the County with all services required in Section 3 to satisfactorily complete the Project within the time limitations set forth herein and in accordance with the highest professional standards. b. Standard of Care. i) The Provider shall exercise reasonable care and diligence in performing services under this Agreement in accordance with the highest generally accepted standards of this type of Provider practice throughout the United States and in accordance with applicable federal, state and local laws and regulations applicable to the performance of these services. Provider is solely responsible for the professional DocuSign Envelope ID: EA4ADD63-2F60-4EE3-933C-AB2C1AD4F0A1 Revised 12/18 2 quality, accuracy and timely completion and/or submission of all work related to the Basic Services. ii) Provider shall be responsible for all errors or omissions of its agents, contractors, employees, or assigns in the performance of the Agreement. Provider shall correct any and all errors, omissions, discrepancies, ambiguities, mistakes or conflicts at no additional cost to the County. iii) The Provider shall not, except as otherwise provided for in this Agreement, subcontract the performance of any work under this Agreement without prior written permission of the County. No permission for subcontracting shall create, between the County and the subcontractor, any contract or any other relationship. iv) Provider is an independent contractor of County. Any and all employees of the Provider engaged by the Provider in the performance of any work or services required of the Provider under this Agreement, shall be considered employees or agents of the Provider only and not of the County, and any and all claims that may or might arise under any workers compensation or other law or contract on behalf of said employees while so engaged shall be the sole obligation and responsibility of the Provider. v) If activities related to the performance of this Agreement require specific licenses, certifications, or related credentials Provider represents that it and/or its employees, agents and subcontractors engaged in such activities possess such licenses, certifications, or credentials and that such licenses certifications, or credentials are current, active, and not in a state of suspension or revocation. vi) In determining the basic services to be provided, should any documents be referenced in this Agreement, the terms of this Agreement shall have priority in any conflict between the terms of referenced documents and the terms of this Agreement. Should a request for proposals and a proposal be referenced the terms of the request for proposals shall have priority over the terms of any proposal. 3. Basic Services a. Basic Services. The Services to be rendered pursuant to this Agreement are as follows (fully describe services to be provided): Annual contract for generator maintenance for 17 Orange County facilities. Three total services for each generator. 4. Duration of Services a. Term. The term of this Agreement shall be from 7/1/2019 to 6/31/2020. b. Scheduling of Services. i) The Provider shall schedule and perform its activities in a timely manner. ii) Should the County determine that the Provider is behind schedule, it may require the Provider to expedite and accelerate its efforts, including providing additional DocuSign Envelope ID: EA4ADD63-2F60-4EE3-933C-AB2C1AD4F0A1 Revised 12/18 3 resources and working overtime, as necessary, to perform its services in accordance with the approved project schedule at no additional cost to the County. iii) The Commencement Date for the Provider's Basic Services shall be 7/1/2019. 5. Compensation a. Compensation for Basic Services. Compensation for Basic Services shall include all compensation due the Provider from the County for all services under this Agreement. The maximum amount payable for Basic Services shall not exceed Twenty Six Thousand Six Hundred Fifty Nine Dollars ($26,659.00). Payment for Basic Services shall become due and payable within thirty (30) days of Provider properly invoicing County. Payment shall be subject to provisions of Section 5(b). b. Disputes. In the event the amount stated on an invoice is disputed by the County, the County may withhold payment of all or a portion of the amount stated on an invoice until the parties resolve the dispute. Should Provider fail to perform its duties under the terms of this Agreement, County may, without fault or penalty, withhold any payment associated with the work to be performed until such time as said work is completed. c. Additional Services. County shall not be responsible for costs related to any services in addition to the Basic Services performed by Provider unless County requests such additional services in writing and such additional services are evidenced by a written amendment to this Agreement. 6. Responsibilities of the County a. Cooperation and Coordination. The County has designated (Alan Dorman) to act as the County's representative with respect to the Project and shall have the authority to render decisions within guidelines established by the County Manager and/or the County Board of Commissioners and shall be available during working hours as often as may be reasonably required to render decisions and to furnish information. 7. Insurance a. General Requirements. Provider shall obtain, at its sole expense, Commercial General Liability Insurance, Automobile Insurance, Workers’ Compensation Insurance, and any additional insurance as may be required by County’s Risk Manager as such insurance requirements are described in the Orange County Risk Transfer Policy and Orange County Minimum Insurance Coverage Requirements (each document is incorporated herein by reference and may be viewed at http://www.orangecountync.gov/departments/purchasing_division/contracts.php). If County’s Risk Manager determines additional insurance coverage is required such additional insurance shall consist of (if no additional insurance required mark N/A as being not applicable). Provider shall not commence work until such insurance is in effect and certification thereof has been received by the County's Risk Manager. 8. Indemnity DocuSign Envelope ID: EA4ADD63-2F60-4EE3-933C-AB2C1AD4F0A1 Revised 12/18 4 a. Indemnity. The Provider agrees, without limitation, to defend, indemnify and hold harmless the County from all loss, liability, claims or expense, including attorney's fees, arising out of or related to the Project and arising from property damage or bodily injury including death to any person or persons caused in whole or in part by the negligence or misconduct of the Provider except to the extent same are caused by the negligence or willful misconduct of the County. It is the intent of this provision to require the Provider to indemnify the County to the fullest extent permitted under North Carolina law. 9. Amendments to the Agreement a. Changes in Basic Services. Changes in the Basic Services and entitlement to additional compensation or a change in duration of this Agreement shall be made by a written Amendment to this Agreement executed by the County and the Provider. The Provider shall proceed to perform the Services required by the Amendment only after receiving a fully executed Amendment from the County. 10. Termination a. Termination for Convenience of the County. This Agreement may be terminated without cause by the County and for its convenience upon seven (7) days’ prior written notice to the Provider. b. Other Termination. The Provider may terminate this Agreement based upon the County's material breach of this Agreement; provided, the County has not taken all reasonable actions to remedy the breach. The Provider shall give the County seven (7) days' prior written notice of its intent to terminate this Agreement for cause. c. Compensation After Termination. i) In the event of termination, the Provider shall be paid that portion of the fees and expenses that it has earned to the date of termination, less any costs or expenses incurred or anticipated to be incurred by the County due to errors or omissions of the Provider. ii) Should this Agreement be terminated, the Provider shall deliver to the County within seven (7) days, at no additional cost, all deliverables including any electronic data or files relating to the Project. d. Waiver. The payment of any sums by the County under this Agreement or the failure of the County to require compliance by the Provider with any provisions of this Agreement or the waiver by the County of any breach of this Agreement shall not constitute a waiver of any claim for damages by the County for any breach of this Agreement or a waiver of any other required compliance with this Agreement. e. Suspension. County may suspend the Basic Services and this Agreement at any time for County’s convenience and without penalty to County upon three (3) days’ notice to Provider. Upon any suspension by County, Provider shall discontinue work on the Basic Services and shall not resume the Basic Services until notified to proceed by County. DocuSign Envelope ID: EA4ADD63-2F60-4EE3-933C-AB2C1AD4F0A1 Revised 12/18 5 11. Additional Provisions a. Limitation and Assignment. The County and the Provider each bind themselves, their successors, assigns and legal representatives to the terms of this Agreement. Neither the County nor the Provider shall assign or transfer its interest in this Agreement without the written consent of the other. b. Governing Law. This Agreement and the duties, responsibilities, obligations and rights of respective parties hereunder shall be governed by the laws of the State of North Carolina. By executing this Agreement Provider affirms that Provider and any subcontractors of Provider are and shall remain in compliance with Article 2 of Chapter 64 of the North Carolina General Statutes. By executing this Agreement Provider certifies that Provider has not been identified, and has not utilized the services of any agent or subcontractor identified, on the list created by the State Treasurer pursuant to G.S. 147-86.58. By executing this Agreement Provider certifies that Provider has not been identified, and has not utilized the services of any agent or subcontractor identified, on the list created by the State Treasurer pursuant to G.S. 147-86.81. c. Non-Discrimination. Provider shall at all times remain in compliance with all applicable local, state, and federal laws, rules, and regulations including but not limited to all state and federal non-discrimination laws, policies, rules, and regulations and the Orange County Non-Discrimination Policy and Orange County Living Wage Policy (each policy is incorporated herein by reference and may be viewed at http://www.orangecountync.gov/departments/purchasing_division/contracts.php.) Any violation of the Orange County Non-Discrimination Policy is a breach of this Agreement and County may immediately terminate this Agreement without further obligation on the part of the County. This paragraph is not intended to limit and does not limit the definition of breach to discrimination. d. Dispute Resolution. Any and all suits or actions to enforce, interpret or seek damages with respect to any provision of, or the performance or non-performance of, this Agreement shall be brought in the General Court of Justice of North Carolina sitting in Orange County, North Carolina. It is agreed by the parties that no other court shall have jurisdiction or venue with respect to such suits or actions. Binding arbitration may not be initiated by either Party, however, the Parties may agree to nonbinding mediation of any dispute prior to the bringing of such suit or action. e. Entire Agreement. This Agreement represents the entire and integrated agreement between the County and the Provider and supersedes all prior negotiations, representations or agreements, either written or oral. This Agreement may be amended only by written instrument signed by both parties. Modifications may be evidenced by facsimile signatures. f. Severability. If any provision of this Agreement is held as a matter of law to be unenforceable, the remainder of this Agreement shall be valid and binding upon the Parties. DocuSign Envelope ID: EA4ADD63-2F60-4EE3-933C-AB2C1AD4F0A1 Revised 12/18 6 g. Ownership of Work Product. Should Provider’s performance of this Agreement generate documents, items or things that are specific to this Project such documents, items or things shall become the property of the County and may be used on any other project without additional compensation to the Provider. The use of the documents, items or things by the County or by any person or entity for any purpose other than the Project as set forth in this Agreement shall be at the full risk of the County. h. Non-Appropriation. Provider acknowledges that County is a governmental entity, and the validity of this Agreement is based upon the availability of public funding under the authority of its statutory mandate. In the event that public funds are unavailable and not appropriated for the performance of County’s obligations under this Agreement, then this Agreement shall automatically expire without penalty to County immediately upon written notice to Provider of the unavailability and non-appropriation of public funds. It is expressly agreed that County shall not activate this non-appropriation provision for its convenience or to circumvent the requirements of this Agreement, but only as an emergency fiscal measure during a substantial fiscal crisis. In the event of a change in the County’s statutory authority, mandate and/or mandated functions, by state and/or federal legislative or regulatory action, which adversely affects County’s authority to continue its obligations under this Agreement, then this Agreement shall automatically terminate without penalty to County upon written notice to Provider of such limitation or change in County’s legal authority. i. Signatures. This Agreement together with any amendments or modifications may be executed electronically. All electronic signatures affixed hereto evidence the consent of the Parties to utilize electronic signatures and the intent of the Parties to comply with Article 11A and Article 40 of North Carolina General Statute Chapter 66. j. Notices. Any notice required by this Agreement shall be in writing and delivered by certified or registered mail, return receipt requested to the following: Orange County Provider’s Name Attention:Alan Dorman National Power P.O. Box 8181 4541 Preslyn Dr Hillsborough, NC 27278 Raleigh, NC 27616 [SIGNATURE PAGE TO FOLLOW] DocuSign Envelope ID: EA4ADD63-2F60-4EE3-933C-AB2C1AD4F0A1 Revised 12/18 7 IN WITNESS WHEREOF, the Parties, by and through their authorized agents, have hereunder set their hands and seal, all as of the day and year first above written. ORANGE COUNTY: PROVIDER: By: _________________________________ County Manager By: __________________________________ Brent Horton Printed Name and Title DocuSign Envelope ID: EA4ADD63-2F60-4EE3-933C-AB2C1AD4F0A1 NPC Order Confirmation Rev. 10/30/17 Order Confirmation Customer Name: Orange County Covered Equipment: Multiple Address: Multiple Coverage Period: 1 year GEN. UNIT # LOCATION GEN INFO ADDRESS Major PM Price Minor PM Price NFPA 110 LB Price 7010 Fuel Station Kohler 30R0ZJ81 600 HWY 86 North $385 $185 $614 7023 Motor Pool Cummins 200kW 600 HWY 86 North $666 $185 $614 7009 Jail Olympian G60F3 125 Court St. Hillsborough NC $385 $185 $614 7110 Hillsborough COMMONS QT22 s/n: 5655152 113 Mayo St. Hillsborough, NC $385 $185 $614 7015 Mountain Baldor 50kW Virgina Cates Rd. Hillsborough, NC $385 $185 $614 7088 Link Center Onan 125kW 200 South Cameron St. Hillsborough, NC $413 $185 $614 7017 Whitted Building Kohler 250REOZJE 300 West Tryon St. Hillsborough, NC $750 $185 $614 7089 Southern Human Services Cummins 200kW 2501 HomeStead Rd. Chapel Hill, NC $666 $185 $614 7098 EMS Baldor 200kW 510 Meadowlands, Hillsborough, NC $666 $185 $614 7107 WCOB MG206 s/n: 2102057 131 West Margaret, Hillsborough, NC $791 $215 $1,391 roof 7108 WCOB MG206 s/n: 2102056 131 West Margaret, Hillsborough, NC $791 $215 $1,391 roof 7109 Justice Cummins 175kW 106 East Margaret, Hillsborough, NC $666 $185 $614 TBD Seymour Senior Center Kohler 250RE0ZJE Rogers Road, Chapel Hill, NC $750 $185 $614 TBD Rena SD50 s/n: 3001979630 101 Edgar Street Chapel Hill, NC $385 $185 $614 TBD Animal SD350 s/n: 3001958409 1601 Eubanks Road Chapel Hill, NC $750 $185 $614 TBD Cedar Grove Comm. Ctr SD80 s/n: 3001968996 5860 Hwy 86N Hillsborough, NC $413 $185 $614 TBD Social Services SD300 s/n: 3001958408 113 Mayo Street Hillsborough NC $750 $185 $614 TBD Senior Center SD200 s/n: 3001961906 103 Meadowlands Drive Hillsborough NC $666 $185 $614 TOTAL: $10,663 $3,390 $12,606 Additional Information: 1) Custom plans and other services are available upon request 2) Emergency service is available 24/7; service plan customers receive priority scheduling over other customers 3) For additional and emergency service, National Power’s current rates are $115.00 per hour during Normal Business Hours, $172.50 per hour outside of Normal Business Hours, and $1.25 per mile for travel (rates subject to change) 4) A representative will call you to schedule a mutually convenient date and time during Normal Business Hours; other dates and times are subject to additional charges 5) For load bank tests, additional charges may be incurred if the site is remote, difficult to access, or the distance required to run cable is greater than 50 feet Contract Acceptance Prices are valid for 30 days and based on the equipment and service information listed above. Sales and use taxes not included. National Power Corp. Terms and Conditions of Service apply to any order based on this offer and are incorporated by reference herein. A copy of these terms is available at https://natpow.com/policies or may be obtained from your National Power sales representative. We accept payment by check, VISA, MasterCard, and American Express. DocuSign Envelope ID: EA4ADD63-2F60-4EE3-933C-AB2C1AD4F0A1 NPC Order Confirmation Rev. 10/30/17 Signature: ____________________________ Name: ____________________________ Date: ____________________________ Phone: ____________________________ Email: ____________________________ PO# ____________________________ Please remit payment to: National Power Corporation 4541 Preslyn Drive Raleigh, NC 27616 DocuSign Envelope ID: EA4ADD63-2F60-4EE3-933C-AB2C1AD4F0A1 DocuSign Envelope ID: EA4ADD63-2F60-4EE3-933C-AB2C1AD4FOA1 NATIO-3 �►co�ros CERTIFICATE OF LIABILITY INSURANCE FDATE(MM/DD/YYYY) ` 07/01/2019 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsements. PRODUCER 910-892-2121 NAME CT Amy M. Hartley SNIPES INSURANCE SERVICE, INC PHONE 910-892-2121 FAX 910-892-5228 PO BOX 1166 (A/C,No,Ext): A/C,No DUNN, NC 28335 E-MAIL amy@snipesins.com ADDRESS: DAL SNIPES INSURERS AFFORDING COVERAGE NAIC# INSURER A:CINCINNATI INSURANCE CO 10677 INSURED National Power, LLC & NatPow INSURER B: Holdings, LLC & National Power Corporation INSURER C: 4641 PRESLYN DRIVE INSURER D 7 RALEIGH,NC 27616 INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUBR POLICY EFF POLICY EXP INSD POLICY NUMBER LIMITS A X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 CLAIMS-MADE X Y PREMISES(OCCUR EPP 039 26 42 07/01/2019 07/01/2020 DAMAGE RENTED 50 000 Ea occurrence $ X Per Proj Aggre 5,000 MED EXP(Anyone person) $ X XCU Included PERSONAL&ADV INJURY $ 1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2,000,000 POLICY P - L-!L%-j JJECT LOC PRODUCTS-COMP/OP AGG $ 2,000,000 OTHER: $ A AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT 1,000,000 Ea accident $ X ANY AUTO Y EBA 0392642 07/01/2019 07/01/2020 BODILY INJURY Per person) $ OWNED SCHEDULED X AUTOS ONLY X AUTOS BODILY INJURY Per accident $ X HIRED NON-OWNED PROPERTY DAMAGE AUTOS ONLY AUTOS ONLY Per accident $ A X UMBRELLA LAB X OCCUR EACH OCCURRENCE $ 5,000,000 EXCESS LAB CLAIMS-MADE EPP 039 26 42 07/01/2019 07/01/2020 AGGREGATE $ 5,000,000 DED X RETENTION$ 0 *follow F $ WORKERS COMPENSATION PER OTH- AND EMPLOYERS'LIABILITY YIN STATUTE ER ANY PROPRIETOR/PARTNER/EXECUTIVE ❑ E.L.EACH ACCIDENT $ OFFICER/MEMBER EXCLUDED? N I A (Mandatory in NH) E.L.DISEASE-EA EMPLOYE $ If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ A E&O EPP 039 26 42 07/01/2019 07/01/2020 Occ/Aggre 1 mm/l mm A Cargo/Transit EPP 039 26 42 07/01/2019 07/01/2020 Any One 130,000 DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached if more space is required) ORANGE COUNTY IS AN ADDITIONAL INSURED FOR BOTH GENERAL LIABILITY AND AUTO LIABILITY AS REQUIRED BY WRITTEN CONTRACT PER CARRIER FORMS GA233 0207 AND AA4171 1105 CERTIFICATE HOLDER CANCELLATION ORANG-1 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE ORANGE COUNTY THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. PO BOX 8181 HILLSBOROUGH, NC 27278 AUTHORIZED REPRESENTATIVE aloll� W"M� ACORD 25(2016/03) ©1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD