HomeMy WebLinkAbout2019-518-E AMS - Smith Sinnett Architecture Southern Campus contract amendment 1
Asset Management Services
P.O. Box 8181 * 131 West Margaret Lane, 3rd Floor * Hillsborough, North Carolina 27278
Telephone: 919 245-2625
Fax: 919-644-3001
E-mail: AMService@orangecountync.gov
Date: July 24, 2019
Project: Southern Campus Expansion
This contract amendment is to decrease the contract amount by $250,000.00
Background:
In November, 2017 Smith Sinnett Architecture PA was awarded a contract to provide the professional
services for the Southern Campus Expansion Project. This included the programming, schematic
design, permit and construction drawings and construction administration services for the Site,
Seymour Center and the Southern Human Services Center. After the schematic design work was
completed for these three areas the intent for the Southern Human Services Center changed. The work
for Southern Human Services was then placed on hold until further notice. During the FY2019-24
budget planning the funding for the Southern Human Services Center expansion and BOCC meeting
space was moved out into future years. Therefore this amendment is to credit back the funds for not
performing the permit and construction design for this project.
Change Order Description:
This change order is for a credit back to the Southern Campus Expansion Project to remove the
professional services portion of work related to the Southern Human Services Building from the scope
of work.
Change Order Line Item Cost:
The credit is $250,000 deducted from the base contract.
Original Contract: $889,640
Deduct for Amendment 1: ($250,000)
Revised Contract: $639,540
DocuSign Envelope ID: 588DE211-750B-4443-AF20-9124EAC4B301
NORTH CAROLINA
CONTRACT AMENDMENT
ORANGE COUNTY
THIS CONTRACT AMENDMENT (“Amendment”) is made and entered into this 1st day of August, 2019 by and
between ORANGE COUNTY (hereinafter referred to as “County”) and SMITH SINNETT ARCHITECTURE PA
(hereinafter referred to as “Consultant”).
WITNESSETH:
THAT WHEREAS, the County and Consultant entered into a contract dated November 2, 2017 , (hereinafter the
“Original Agreement”), for the provision of consulting services for the reframing of housing program offerings to the
County; and
WHEREAS, the County and Consultant desire to amend the Original Agreement while keeping in effect all terms and
conditions of the Original Agreement not inconsistent with the terms and conditions set forth below.
NOW THEREFORE, for and in consideration of the mutual covenants and agreements made herein, the parties agree to
amend the Original Agreement as follows:
1. In order to ensure the completion of the Services identified in the term of the Original Agreement is amended
to reflect an end date by which all Services shall be completed as of February 1, 2021.
2. Exhibit 1 to the Original Agreement is amended by adding the following tasks and services to the Services to
be provided by the Consultant: Removal of design services for Phase 2 – Southern Human Services Building
and Board of County Commissioners Meeting Space Renovations.
3. Article 5, Section 5.1.1 is amended to reflect a maximum payable not-to-exceed amount of Six Hundred
Thirty Nine Thousand, Five Hundred Forty Dollars ($639,540.00).
4. Except for the changes made herein, the Original Agreement shall remain in full force and effect to the extent
it is not inconsistent with this Amendment. In the event that there is a conflict between the Original
Agreement and this Amendment, this Amendment shall control.
IN TESTIMONY WHEREOF, this Amendment has been executed by the parties hereto, as of the date first above
written.
ORANGE COUNTY
______________________________ __________________________________
Bonnie Hammersley Rhonda Angerio
County Manager President
DocuSign Envelope ID: 588DE211-750B-4443-AF20-9124EAC4B301
DocuSign Envelope ID:588DE211-750B-4443-AF20-9124EAC4B301
smithsinnett
ARCHITECTURE
July 19, 2019
Orange County
131 West Margaret
Hillsborough, North Carolina 27278
Attn.: Ms. Angel Barnes
Asset Management Services
Regarding: CONTRACT FEE REDUCTION
Dear Ms. Barnes:
Smith Sinnett Architecture appreciates the opportunity to be involved with the Southern Human Services
project thus far. We understand that the overall project scope, as originally defined in the owner-
architect agreement, has been reduced and a fee adjustment is necessary.As per our discussion, our
contract fee shall be reduced by $250,000 to reflect the deletion of Design Development, Construction
Documents, Bid Administration and Construction Administration for the Phase 2 portion of work. By our
calculation, after subtracting the previously paid Schematic Design, $91,200 from the $456,000 sum, this
will leave enough for the $60,000 fee contingency to address additional services encountered thus far,
plus $54,800 for any possible additional services later.
It is our understanding that when this portion of the project is funded, we will continue with the
originally contracted work at that time. Again, we have sincerely enjoyed working with Orange
County and look forward to helping with the above-mentioned work in the future
Thank you.
Sincerely,
5
Rhonda Angerio, AIA
President
cc: file
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