HomeMy WebLinkAboutAgenda - 06-07-2005-5ccORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: June 7, 2005
Action Agenda
Item No. S- ~ c
SUBJECT: Bid Award: Smith Middle School and Efland Park Lighting Project
DEPARTMENT: Purchasing and Central
Services, ERCD and
Recreation and Parks
PUBLIC HEARING: (Y/N) No
ATTACHMENT(S):
Certified Bid Tabulation
INFORMATION CONTACT:
Pam ,Jones, (919) 245-2652
David Stancil, (919) 245-2590
Lori Taft, (919) 245-2673
TELEPHONE NUMBERS:
Hillsborough 732-8181
Chapel Hill 968-4501
Durham 688-7331
Mebane 336-227-2031
PURPOSE: To consider awarding a bid to Tommy Lawrence Electrical Contractors, Roxboro,
NC in the amount of $280,618 to complete the lighting project at Smith Middle School and
Efland Cheeks Park.
BACKGROUND: In June 2004, the Commissioners authorized staff to move forward with the
design of lighting far Smith Middle School playing fields pursuant to the interlocal agreement
among the County, Chapel Hill Carrboro City Schools and the Town of Carrboro. In order to
take advantage of any economy of scale that might be available, the County chose to bid the
Smith Middle School project and the Efland Park lighting in tandem. The apparent low bid for
the combined project was submitted by Tommy Lawrence Electrical Contractors for the sum of
$280,618, well within available funding for both projects.
The equipment delivery lead time is approximately six to eight weeks; however, the contractor is
attempting to expedite the order in an attempt to minimize the time periods during which the
playing fields at Smith Middle School would not be available for play. The Recreation and
Parks Director is coordinating with the school and town to keep them informed of the anticipated
disruptions as well. At this point, staff would anticipate installation of the lights at Smith to be
completed by the end of September.
The lighting at Efland Park will begin the development sequence that will include the
construction of a picnic pavilion, installation of playground equipment and trail development. At
this time, the lighting project at Efland is projected for completion by mid-September. Assuming
that to be the case, the picnic pavilion would be completed by mid-October and the playground
installed by early-November. Americorps volunteers will build the trails at the Efland location
through a grant awarded to the County. The timeline for completion of the trails is projected to
be March 2006. However, this timeline is tied to the availability of Americorps volunteers and
therefore is subject to change.
FINANCIAL IMPACT: The combined project totals $280,618, and staff will be receiving the
allocation of costs for each part of the project from the engineer. The bid was submitted on a
lump sum basis,
RECOMMENDATION(S): The Manager recommends that the Board award a bid to Tommy
Lawrence Electrical Contractors, Inc, Roxboro, NC in an amount not to exceed $280,618; and
authorize the Purchasing Director to execute the appropriate paperwork.
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