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HomeMy WebLinkAbout2019-085-E Solid Waste - Kessler Consulting Recycling comp study DocuSign Envelope ID:60890E67-6F1D-48BF-9BD4-7E57F52CDE30 [Departmental Use Only] TITLE KCI Recycling Comp. FY 18/19 NORTH CAROLINA SERVICES AGREEMENT UNDER $90,000.00 RFP ORANGE COUNTY This Services Agreement (hereinafter "Agreement"), made and entered into this 13th day of February, 2019, ("Effective Date") by and between Orange County, North Carolina a political subdivision of the State of North Carolina (hereinafter, the "County") and Kessler Consulting, Inc., (hereinafter, the "Provider"). WITNESSETH: That the County and Provider, for the consideration herein named, do hereby agree as follows: 1. Services a. Scope of Work. i) This Services Agreement ("Agreement") is for professional services to be rendered by Provider to County with respect to (insert type of project): Recycling Composition Study. ii) By executing this Agreement, the Provider represents and agrees that Provider is qualified to perform and fully capable of performing and providing the services required or necessary under this Agreement in a fully competent, professional and timely manner. iii) Time is of the essence with respect to this Agreement. iv) The services to be performed under this Agreement consist of Basic Services, as described and designated in Section 3 hereof. Compensation to the Provider for Basic Services under this Agreement shall be as set forth herein. 2. Responsibilities of the Provider a. Services to be provided. The Provider shall provide the County with all services required in Section 3 to satisfactorily complete the Project within the time limitations set forth herein and in accordance with the highest professional standards. b. Standard of Care. i) The Provider shall exercise reasonable care and diligence in performing services under this Agreement in accordance with the highest generally accepted standards of this type of Provider practice throughout the United States and in accordance with applicable federal, state and local laws and regulations applicable to the Revised 12/18 1 DocuSign Envelope ID:60890E67-6F1D-48BF-9BD4-7E57F52CDE30 performance of these services. Provider is solely responsible for the professional quality, accuracy and timely completion and/or submission of all work related to the Basic Services. ii) Provider shall be responsible for all errors or omissions of its agents, contractors, employees, and assigns in the performance of the Agreement. Provider shall correct any and all errors, omissions, discrepancies, ambiguities, mistakes, or conflicts at no additional cost to the County. iii) The Provider shall not, except as otherwise provided for in this Agreement, subcontract the performance of any work under this Agreement without prior written permission of the County. No permission for subcontracting shall create, between the County and the subcontractor, any contract or any other relationship. iv) Provider is an independent contractor of County. Any and all employees of the Provider engaged by the Provider in the performance of any work or services required of the Provider under this Agreement, shall be considered employees or agents of the Provider only and not of the County, and any and all claims that may or might arise under any workers compensation or other law or contract on behalf of said employees while so engaged shall be the sole obligation and responsibility of the Provider. v) If activities related to the performance of this Agreement require specific licenses, certifications, or related credentials Provider represents that it and/or its employees, agents and subcontractors engaged in such activities possess such licenses, certifications, or credentials and that such licenses certifications, or credentials are current, active, and not in a state of suspension or revocation. 3. Basic Services a. Basic Services. i) The Provider shall perform as Basic Services the work and services described herein and as specified in the County's Request for Proposals or Request for Qualifications (the "RFP") "RFP Number 5253 for "Recycling Compostion Study" issued August 22, 2018, and the Provider's proposal, which are fully incorporated and integrated herein by reference together with Attachments A and B (designate all attachments). In the event a term or condition in any document or attachment conflicts with a term or condition of this Agreement the term or condition in this Agreement shall control. Should such conflict arise the priority of documents shall be as follows: This Agreement, the County's RFP together with attachments, Provider's Proposal together with attachments. ii) The Basic Services will be performed by the Provider in accordance with the following schedule: (Insert task list and milestone dates) Task Milestone Date 1. Conduct Recycling Sort in compliance with Scope Revised 12/18 2 DocuSign Envelope ID:60890E67-6F1D-48BF-9BD4-7E57F52CDE30 of Work Attachment A and Categories set forth on Attachment B March 25-30, 2019 or April 1-5, 2019 or dates mutually agreed upon by all party. 2. Analyze data resulting from the Sort and Submit Draft Reports as Set Forth in Attachment A May 15, 2019 or 45 days after the end of the field work, whichever is later. 3. Finalize the Reports May 30, 2019 or 15 days after receiving comments from the County on the Drafts Reports, whichever is later. 4. Presentation quality materials to the County and UNC June 30, 2019 or 30 days after finalizing the Reports, whichever is later. 5. 6. 7. 8. 9. 10. iii) Should County reasonably determine that Provider has not met the Milestone Dates established in Section 3(a)(ii), County shall notify Provider of the failure to meet the Milestone Date. The County, at its discretion may provide the Provider seven (7) days to cure the breach. County may withhold the accompanying payment without penalty until such time as Provider cures the breach. In the alternative, upon Provider's failure to meet any Milestone Date the County may modify the Milestone Date schedule. Should Provider or its representatives fail to cure the breach within seven (7) days, or fail to reasonably agree to such modified schedule, County may immediately terminate this Agreement in writing, without penalty or incurring further obligation to Provider. This section shall not be interpreted to limit the definition of breach to the failure to meet Milestone Dates. 4. Duration of Services a. Term. The term of this Agreement shall be from February 18, 2019 to July 31, 2019. b. Scheduling of Services i) The Provider shall schedule and perform its activities in a timely manner so as to meet the Milestone Dates listed in Section 3. ii) Should the County determine that the Provider is behind schedule, it may require the Provider to expedite and accelerate its efforts, including providing additional resources and working overtime, as necessary, to perform its services in accordance with the approved project schedule at no additional cost to the County. Revised 12/18 3 DocuSign Envelope ID:60890E67-6F1D-48BF-9BD4-7E57F52CDE30 iii) The Commencement Date for the Provider's Basic Services shall be February 18, 2019. 5. Compensation a. Compensation for Basic Services. Compensation for Basic Services shall include all compensation due the Provider from the County for all services under this Agreement. The maximum amount payable for Basic Services is Thirty Five Thousand Sixty Nine Dollars ($35,069.00). In the event the amount stated on an invoice is disputed by the County, the County may withhold payment of all or a portion of the amount stated on an invoice until the parties resolve the dispute. Payment for Basic Services shall become due and payable in direct proportion to satisfactory services performed and work accomplished. Payments will be made as percentages of the whole as Project milestones as set out in Section 3(a)(ii) are achieved. (For example, if there are 10 Project Tasks with Milestone Dates then Provider may invoice for the first 10% of the whole upon County's acknowledgement of the satisfactory completion of Task one. Upon the County's acknowledgement that the second Task has been satisfactorily completed Provider may invoice for the next 10%of the whole.) b. Additional Services. County shall not be responsible for costs related to any services in addition to the Basic Services performed by Provider unless County requests such additional services in writing and such additional services are evidenced by a written amendment to this Agreement. 6. Responsibilities of the County a. Cooperation and Coordination. The County has designated (Blair Pollock) to act as the County's representative with respect to the Project and shall have the authority to render decisions within guidelines established by the County Manager and/or the County Board of Commissioners and shall be available during working hours as often as may be reasonably required to render decisions and to furnish information. 7. Insurance a. General Requirements. Provider shall obtain, at its sole expense, Commercial General Liability Insurance, Automobile Insurance, Workers' Compensation Insurance, and any additional insurance as may be required by County's Risk Manager as such insurance requirements are described in the Orange County Risk Transfer Policy and Orange County Minimum Insurance Coverage Requirements (each document is incorporated herein by reference and may be viewed at http://www.orangecountVnc.gov/departments/purchasing division/contracts.php). If County's Risk Manager determines additional insurance coverage is required such additional insurance shall consist of (if no additional insurance required mark N/A as being not applicable). Provider shall not commence work until such insurance is in effect and certification thereof has been received by the County's Risk Manager. 8. Indemnity a. Indemnity. The Provider agrees, without limitation, to defend, indemnify and hold harmless the County from all loss, liability, claims or expense, including attorney's fees, Revised 12/18 4 DocuSign Envelope ID:60890E67-6F1D-48BF-9BD4-7E57F52CDE30 arising out of or related to the Project and arising from property damage or bodily injury including death to any person or persons caused in whole or in part by the negligence or misconduct of the Provider except to the extent same are caused by the negligence or willful misconduct of the County. It is the intent of this provision to require the Provider to indemnify the County to the fullest extent permitted under North Carolina law. 9. Amendments to the Agreement a. Changes in Basic Services. Changes in the Basic Services and entitlement to additional compensation or a change in duration of this Agreement shall be made by a written Amendment to this Agreement executed by the County and the Provider. The Provider shall proceed to perform the Services required by the Amendment only after receiving a fully executed Amendment from the County. 10. Termination a. Termination for Convenience of the County. This Agreement may be terminated without cause by the County and for its convenience upon seven (7) days prior written notice to the Provider. b. Other Termination. The Provider may terminate this Agreement based upon the County's material breach of this Agreement; provided, the County has not taken all reasonable actions to remedy the breach. The Provider shall give the County seven (7) days' prior written notice of its intent to terminate this Agreement for cause. c. Compensation After Termination. i) In the event of termination, the Provider shall be paid that portion of the fees and expenses that it has earned to the date of termination, less any costs or expenses incurred or anticipated to be incurred by the County due to errors or omissions of the Provider. ii) Should this Agreement be terminated, the Provider shall deliver to the County within seven (7) days, at no additional cost, all deliverables including any electronic data or files relating to the Project. d. Waiver. The payment of any sums by the County under this Agreement or the failure of the County to require compliance by the Provider with any provisions of this Agreement or the waiver by the County of any breach of this Agreement shall not constitute a waiver of any claim for damages by the County for any breach of this Agreement or a waiver of any other required compliance with this Agreement. e. Suspension. County may suspend the Services at any time for County's convenience and without penalty to County upon three (3) days' notice to Provider. Upon any suspension by County, Provider shall discontinue the work and shall not resume the work until notified to proceed by County. 11. Additional Provisions Revised 12/18 5 DocuSign Envelope ID:60890E67-6F1D-48BF-9BD4-7E57F52CDE30 a. Limitation and Assi n�. The County and the Provider each bind themselves, their successors, assigns, and legal representatives to the terms of this Agreement. Neither the County nor the Provider shall assign or transfer its interest in this Agreement without the written consent of the other. b. Governing Law. This Agreement and the duties, responsibilities, obligations, and rights of respective parties hereunder shall be governed by the laws of the State of North Carolina. By executing this Agreement Provider affirms that Provider and any subcontractors of Provider are and shall remain in compliance with Article 2 of Chapter 64 of the North Carolina General Statutes. By executing this Agreement Provider certifies that Provider has not been identified, and has not utilized the services of any agent or subcontractor identified, on the list created by the State Treasurer pursuant to G.S. 147-86.58. By executing this Agreement Provider certifies that Provider has not been identified, and has not utilized the services of any agent or subcontractor, on the list created by the State Treasurer pursuant to G.S. 147-86.81. c. Non-Discrimination and Living Wage. Provider shall at all times remain in compliance with all applicable local, state, and federal laws, rules, and regulations. Provider shall at all times remain in compliance with all applicable local, state, and federal laws, rules, and regulations including but not limited to all state and federal anti-discrimination laws, policies, rules, and regulations and the Orange County Non-Discrimination Policy and Orange County Living Wage Policy(each policy is incorporated herein by reference and may be viewed at http://www.oran e�ync. o�partments/purchasing_division/contracts.php.). Any violation of the Orange County Non-Discrimination Policy is a breach of this Agreement and County may immediately terminate this Agreement without further obligation on the part of the County. This paragraph is not intended to limit and does not limit the definition of breach to discrimination. d. Dispute Resolution. Any and all suits or actions to enforce, interpret or seek damages with respect to any provision of, or the performance or non-performance of, this Agreement shall be brought in the General Court of Justice of North Carolina sitting in Orange County, North Carolina. It is agreed by the parties that no other court shall have jurisdiction or venue with respect to such suits or actions. Binding arbitration may not be initiated by either Party, however, the Parties may agree to nonbinding mediation of any dispute prior to the bringing of such suit or action. e. Entire Agreement. This Agreement, together with the RFP and its attachments and the Proposal and its attachments, represents the entire and integrated agreement between the County and the Provider and supersedes all prior negotiations, representations or agreements, either written or oral. This Agreement may be amended only by written instrument signed by both parties. Modifications may be evidenced by facsimile signatures. f. Severability. If any provision of this Agreement is held as a matter of law to be unenforceable, the remainder of this Agreement shall be valid and binding upon the Parties. Revised 12/18 6 DocuSign Envelope ID:60890E67-6F1D-48BF-9BD4-7E57F52CDE30 g. Ownership of Work Product. Should Provider's performance of this Agreement generate documents, items, or things that are specific to this Project such documents, items or things shall become the property of the County and may be used on any other project without additional compensation to the Provider. The use of the documents, items or things by the County or by any person or entity for any purpose other than the Project as set forth in this Agreement shall be at the full risk of the County. h. Non-Appropriation. Provider acknowledges that County is a governmental entity, and the validity of this Agreement is based upon the availability of public funding under the authority of its statutory mandate. In the event that public funds are unavailable and not appropriated for the performance of County's obligations under this Agreement, then this Agreement shall automatically expire without penalty to County immediately upon written notice to Provider of the unavailability and non-appropriation of public funds. It is expressly agreed that County shall not activate this non-appropriation provision for its convenience or to circumvent the requirements of this Agreement, but only as an emergency fiscal measure during a substantial fiscal crisis. In the event of a change in the County's statutory authority, mandate and/or mandated functions, by state and/or federal legislative or regulatory action, which adversely affects County's authority to continue its obligations under this Agreement, then this Agreement shall automatically terminate without penalty to County upon written notice to Provider of such limitation or change in County's legal authority. i. Si atures. This Agreement together with any amendments or modifications may be executed electronically. All electronic signatures affixed hereto evidence the consent of the Parties to utilize electronic signatures and the intent of the Parties to comply with Article I IA and Article 40 of North Carolina General Statute Chapter 66. j. Notices. Any notice required by this Agreement shall be in writing and delivered by certified or registered mail, return receipt requested to the following: Orange County Provider's Name &Address Attention: Robert Williams Kessler Consulting, Inc. P.O. Box 8181 14620 N. Nebraska Ave. Hillsborough,NC 27278 Tampa Fl. 33613 IN WITNESS WHEREOF, the Parties, by and through their authorized agents, have hereunder set their hands and seal, all as of the day and year first above written. ORANGE COUNTY: PROVIDER: DocuSigned by: DocuSigned by: By: — O,i379946755E477.. BY: 10949CEBDE1304r_0 . County Manager Mitch Kessler, President Printed name and title Revised 12/18 7 DocuSign Envelope ID:60890E67-6F1D-48BF-9BD4-7E57F52CDE30 Attachment A Scope of Work for Recycling Composition Study, RFP#5253 1. For the 11 programs, 8 County programs and 3 UNC programs, KCI shall conduct a recycling sort over a Six(6) day period during which 66 samples will be sorted for an average of 6 samples per program. KCI shall at its sole expense: a. Obtain the necessary equipment and arrange for labor to conduct the sort; b. Provide a scale calibrated to 0.02 pounds, all other sorting equipment and tools, safety equipment, protective gear and fluids to keep workers hydrated; c. Provide a Field Supervisor, Sorting Supervisor and six(6) locally contracted day laborers to assist with the sort; d. Conduct the sorting event by pulling representative samples weighing at least 150 pounds from all incoming loads of single stream recyclables according to the sampling and sorting schedule set forth on Attachment A. e. Have the Field Supervisor lead daily training sessions with the Sorting Supervisor and contracted laborers to review proper sorting techniques and safety protocols; f. Have Field and Sorting Supervisors continuously observe the material category bins to ensure proper sorting and record weight data on KCI's surface tablet to ensure accurate data recording, save the spreadsheet for each sample immediately to both the tablet and to an external flash drive; 2. County will assist with or arrange the following: a. A safe, secure location of approximately 20' x 40',for sorting activities at the Orange County Landfill b. A location near the sorting location for tipping loads of recyclables with enough room to mix and pull a sample from the load c. A front-end loader and operator for mixing loads of recyclables and a skid steer or similar vehicle, preferably with a grapple bucket, and operator for pulling samples d. Transport and offsite processing or disposal of all sorted and unsorted materials delivered to the landfill as part of the study e. Co-ordination with UNC and any private haulers, as needed, during the planning of the study to identify loads of recyclables to deliver to the landfill and scheduling of the delivery of the same to insure availability of materials for sorting in a timely manner. f. A contact person to be available to KCI staff during the onsite fieldwork, as needed. g. A secure location for overnight storage of materials to be sorted, as needed. 3. KCI shall: a. In consultation with the County, plan the Recycling sort b. Conduct a kick-off call to confirm project objectives and identify information needed to conduct the Recycling Sort; DocuSign Envelope ID:60890E67-6F1D-48BF-9BD4-7E57F52CDE30 c. Request, review and evaluate relevant information and data provided by County staff, including annual tonnage of recyclables from all programs and collection schedules and number of routes run each day for each program; d. Conduct the sort in accord with the material categories set forth on Attachment A hereto; e. Set forth the proposed sampling schedule after reviewing the information set forth in 4c above. 4. Following the sort KCI will: a. Analyze the data from the sort for each of the 11 programs and report the results to the County and UNC; b. All data shall be separated out to analyze and report UNC and County data separately; c. For the County and UNC,the data from the recycling sort will be analyzed to calculate the average percentage by weight of each material category with a 90%confidence interval for each of the 11 programs; d. For the County calculate the overall recycling composition by weighting results for each County program by that program's contribution to the total annual tons of recyclables collected by the County; e. For UNC calculate the overall recycling composition by weighting results for each UNC program by that program's contribution to the total annual tons of recyclables collected by UNC; f. Prepare a draft report for the County that discusses the study findings and conclusions for the sorted County programs, including a discussion and description by program of the contaminants. Where feasible a count of the contaminants will also be included; g. Prepare a draft report for UNC that discusses the study findings and conclusions for the sorted UNC programs, including a discussion and description by program of the contaminants. Where feasible a count of the contaminants will also be included; h. Discuss the draft reports via teleconference with County and UNC personnel; i. Following g and h above,finalize the reports and prepare data into presentation quality materials for use by County and UNC staff. DocuSign Envelope ID:60890E67-6F1D-48BF-9BD4-7E57F52CDE30 Attachment B Category# Category Material Destination: CBR: ("Could Be Not prepared 1 Recycled") Bagged newspaper properly—but recyclable Corrugated Wet OCC OK 2 R ("Recyclable") Cardboard & Kraft unless totally Paper(OCC) saturated then LF 3 R Mixed Recyclable Recycle Paper Y Shredded Recycled--if in 4 R paper—acceptably clear bags (UNC) bagged or paper bags (public) 5 R Printing and writing Recycle paper 6 R Aseptic Containers Recycle PET Bottles R EMPTINESS? recycle 8 R Natural HDPE bottles Recycle 9 R Colored HDPE Recycle 10 R Plastic containers recycle #2,4,& 5 Y 11 C PLA Compostable ("Compostable") MBR ("Not 12 Currently Non-bottles PET MBR Recyclable") 13 LF ("Landfill") Other Plastics Landfill 14 MBR EPS (non-food) Potential recycling 15 CBR Recyclable Film CBR (Tangiers) DocuSign Envelope ID:60890E67-6F1D-48BF-9BD4-7E57F52CDE30 16 LF Non-recyclable plastic T(Tangler) film 17 R Tin/Steel Cans Recycle Not properly 18 CBR Other Metal recycled— recyclable but not in carts 19 R Aluminum Cans recycle 20 R Aluminum Foil & Recycle (if clean) Trays 21 R Glass bottles and jars recycle Jot properly 22 CBR Small appliances recycled— recyclable but not in carts CBR Not properly recycled— 23 CBR Textiles and Leather recyclable but not in carts CBR, note are leather belts tanglers/ Not properly, recycled- 24 CBR Yard waste recyclable but not in carts-- compostable 25 C Food waste and compostable organics 26 C Compostable low compost grade paper p DocuSign Envelope ID:60890E67-6F1D-48BF-9BD4-7E57F52CDE30 Composite—not properly prepared 27 CBR Bagged recyclables + recyclable if correctly prepared + landfill... 28 LF Bagged waste esp Landfill opaque bags 29 LF Other contaminants Landfill 34 LF COFFEE CUPS LF Non recyclable or 30 LF compostable Low Landfill grade paper except coffee cups-seaprate 31 SW Hazardous/Special Special waste Wastes 32 CBR BATTERIES recyclable CBR 33 (?) L Liquids _andfill/sewer DISPOSAL MBR RECOVERY liquids recycling special wastes might be recyclable compost Landfill couild have been recycled DocuSign Envelope ID:60890E67-6F1D-48BF-9BD4-7E57F52CDE30 Description and comments NO CHANGE Shredded Not Pizza boxes go in compostable paper (#26) paper— properly 5 (see recycled— note) unaccepta but bly Also need category for OWP/printing and bagged recyclable writing paper—see#6 (?) CBR UNC=clear bags (separated at Durham facility Public= paper bags (recycled) New Category [ PER UNC) no distinction b/w white &colored paper NO CHANGE Why separate from colored? MIX IF NEEDED to gain a category Why separate from colored MIX IF NEEDED to gain a category Not bottles Can be bottles,clamshells, cups, etc. (important to UNC) --this seems like a subset of"other plastic containers". BUT agreed that it would be good to know how much pet is getting mixed in for wish-cycling—assuming it's not recycled No PLA, PET or chip bags. Does include EPS food containers and all other plastic packaging, coolers,and other rigid ESP (non- food) Includes just PE film bags, shrink wrap and most overwrap DocuSign Envelope ID:60890E67-6F1D-48BF-9BD4-7E57F52CDE30 Distinguish bagged material from loose bags and recyclable from non-recyclable. Identify as tanglers Separate out empty v. non-empty- residue ok, partly full = CBR Tanglers NO CHANGE With or without 'food contamination'—to a level that might make them unrecyclable---if greasy only without clumps of food on them no vases and drinking glasses NO CHANGE includes elecronics-- NO CHANGE Paper towels,food contaminated paper (unlined), (pizza boxes could go here) NEED photos of this pile to see composition DocuSign Envelope ID:60890E67-6F1D-48BF-9BD4-7E57F52CDE30 Weigh and count#of bags of recyclables—this needs to be sorted and be a subset,secondary report!-- (not counting shredded paper, or include it here) IMPROPERLY BAGGED(*BLACK BAGS OF SHRED YES HERE)--ASK PATRICK Segregate out bagged recyclables if clear bag& obviously recyclable content--do any opaque bags get opened? Patrick Pet waste goes here instead of organics, C&D, bulky waste,grit Take photos of this pile to see the composition!!! SEPARATE OUT BATTERIES—need comments of what was found and risk assessment NOT to landfill New category (note: see above, can be combined)YES What is this,containerized liquids and what volume does a container have to hold to be considered 'liquid'--weights? DocuSign Envelope ID:60890E67-6F1D-48BF-9BD4-7E57F52CDE30 COULD GO WITH #32 (BAGGED RECYCLAB DocuSign Envelope ID:60890E67-6F1D-48BF-9BD4-7E57F52CDE30 DocuSign Envelope ID:60890E67-6F1D-48BF-9BD4-7E57F52CDE30 DocuSign Envelope ID:60890E67-6F1D-48BF-9BD4-7E57F52CDE30 DocuSign Envelope ID:60890E67-6F1D-48BF-9BD4-7E57F52CDE30 DocuSign Envelope ID:60890E67-6F1D-48BF-9BD4-7E57F52CDE30 DocuSign Envelope ID:60890E67-6F1D-48BF-9BD4-7E57F52CDE30 DocuSign Envelope ID:60890E67-6F1D-48BF-9BD4-7E57F52CDE30 kessler consulting inc. innovative waste solutions Proposal Submitted in Response to Orange County Recycling Composition Study RFP #5253 September 12, 2018 ORANGE COUNTY NORTH CAROLIN Prepared for: Orange County North Carolina 200 South Cameron Street Hillsborough, NC 27278 Submitted via Electronic Mail Submitted by:Kessler Consulting, Inc. innovative waste solutions 14620 N. Nebraska Ave., Bldg. D 301 Tampa, FL 33613 813-971-8333 DocuSign Envelope ID:60890E67-6F1D-48BF-9BD4-7E57F52CDE30 We Walk the Walk! Green Practices of the Kessler Consulting Team We work in a green office. Q�l KCI is proud to be a carbon neutral company. Q25- We received the Earth Charter U.S. 2008 Sustainable Business award. C:25F- We have been an EPA WasteWise member since 1999 and were named the 2002 National Small Business Champion. CZ1_ We have been recognized by the Florida Department of Environmental Protection for our outstanding recycling efforts. C:6F- We utilize on-site recycling and food waste composting, double-sided printing, equipment reuse, low-flow water products, xeriscaping, nontoxic cleaning supplies, energy-efficient lighting and equipment, and thermostat control programs to reduce waste and conserve energy and water. C:6F- We purchase all of our paper products with post-consumer recycled content and utilize reusable/refillable items such as pens, pencils, and ink and toner cartridges. CZFI We utilize hybrid sedans for all automobile travel. CZF- KCI's employees volunteer significant professional time to sustainable endeavors, including the Solid Waste Association of North America (SWANA), SWANA Sunshine Chapter, U.S. Composting Council, U.S. Green Building Council, Florida Green Building Coalition, Recycle Florida Today, and other solid waste and recycling organizations. We live in green homes. CZI- We actively recycle. CZFI Many of our employees compost food and yard waste, xeriscape, grass-cycle, and practice home water conservation as a general practice. CZF- Many of our employees use Energy Star' rated appliances, compact fluorescent light bulbs and low flow toilets and faucets. CZF- Some of our employees utilize solar panels to generate a portion of their electrical needs. Kessler Consulting, Inc. is a member of, or was awarded, the following: green aEPA BUSINESS POWER 00 R�P�__n . . F;k;r.eN PARTNER �Carbonfund.org_ DocuSign Envelope ID:60890E67-6F1D-48BF-9BD4-7E57F52CDE30 kessler consulting inc. innovative waste solutions September 12, 2018 VIA ELECTRONIC MAIL David Cannell Purchasing Agent, Orange County 200 South Cameron Street Hillsborough, NC 27278 Re: RFP#5253: Recycling Composition Study Kessler Consulting, Inc. (KCI) is pleased to submit our proposal in response to Request for Proposals (RFP)#5253. As demonstrated in this proposal, our firm has extensive experience in conducting recycling composition studies (RCS)for local governments in North Carolina and across the United States, as well as at several universities and large institutions. KCI's superior expertise will ensure accurate RCS results that are useful in Orange County's (County) planning and contracting efforts. KCI is a leader in solid waste management planning and has a comprehensive understanding of all its phases, including the important role composition studies play in providing results that guide planning efforts. Since 1988, we have provided practical and innovative consulting services on more than 500 projects for more than 225 public and private sector clients. KCI continually strives to remain on the leading edge of sustainability and environmental stewardship. Just a few of the things that set us apart from other firms are highlighted in this letter but are more fully discussed in our proposal. r Unparalleled Project Team KCI's project team has unparalleled expertise in conducting composition studies. Project Manager Robin Mitchell has managed nearly all characterization studies conducted by our firm during the past 18 years and has used RCS results to develop revenue-sharing formulas in recyclables processing contracts. Senior Consultant Peter Engel has extensive experience working with recyclables processing technologies, materials recovery facility(MRF) development, and recycling markets.This enables him to assist in developing RCS protocols that align with the capabilities of state-of-the-art MRFs. Field Supervisor Ryan Graunke has overseen numerous composition studies at KCI. We work seamlessly together as a team. In just the past 5 years,we have successfully completed over 50 sorting events. Our project team members have advanced degrees in environmental science, resource management, business administration, and marketing, as well as hands-on experience in collection and processing operations. We not only understand the accuracy required in performing RCSs, but also how to utilize the resulting information for recyclables processing contracts and negotiations. 14620 N. Nebraska Ave.,Bldg.D,Tampa,FL 33613 1 Tel:813.971.8333 1 Fax:813.971.8582 1 www.kesconsult.com Proposals 2018\Orange Co Proposal-final DocuSign Envelope ID:60890E67-6F1D-48BF-9BD4-7E57F52CDE30 RFP#5253 1 9/12/2018 1 Page 2 of 2 y' Knowledge of Orange County and North Carolina KCI has knowledge of Orange County's solid waste stream and programs, having completed a waste composition study (WCS)for the County in 2016/2017. We have also conducted RCSs and/or WCSs for other entities in North Carolina, including the City of Durham,Town of Carrboro, North Carolina State University,Appalachian State University, Chatham County, and Wake County. r Proven Professional Experience,Qualifications,and Leadership KCI is highly regarded for customized solid waste services that are responsive to our clients' needs and objectives. Because of our extensive experience conducting RCSs, we are currently assisting with development of the American Society for Testing and Materials (ASTM) standard methodology for determining the composition of single stream recyclables. Our staff members are widely respected for their leadership and in-depth knowledge of current solid waste issues. Our firm holds leadership positions within the Solid Waste Association of North America (SWANA), including immediate past chapter president and current International Board member, and we recently developed SWANA's Zero Waste Principles and Practices national certification course. Our reputation as a leading solid waste consulting firm is a result of our 30-year track record of working with the solid waste, reuse, recycling, and composting community. y Customized Service Most importantly,we understand there is no one right answer for everyone. KCI is known for developing innovative,yet practical, approaches for meeting our clients' objectives. As shown in our proposal, KCI has extensive experience conducting RCSs, working with communities in North Carolina, and implementing workable solutions for recyclables processing contracts. Our sole objective is what is in the best interest of Orange County. Our team's depth of knowledge coupled with our understanding of composition studies,the North Carolina marketplace, and recyclables processing,will bring about measurable results for the County. We look forward to the opportunity to conduct the RCS for the County. We are committed to providing the highest quality and value-added professional solid waste planning services on time and within budget. As KCI president, I have the authority to bind the firm and to answer any questions or provide clarification regarding this proposal. I look forward to hearing from you. Sincerely, Kessler Consulting, Inc. A�1_� Mitch Kessler President 14620 N Nebraska Avenue, Building D Tampa, FL 33613 (813)971-8333 kessler consulting inc. innovative waste solutions Proposals 2018\Orange Co Proposal-final DocuSign Envelope ID:60890E67-6F1D-48BF-9BD4-7E57F52CDE30 Proposal in Response to RFP #5253 Table of Contents Section1 Introduction ................................................................................................................... 1 Section 2 Statement of Understanding .......................................................................................... 3 Section 3 Current and Past Experience.......................................................................................... 8 Section 4 Technical Expertise....................................................................................................... 17 Section 5 Project Approach........................................................................................................... 31 Section6 Pricing............................................................................................................................ 33 Section 7 Financial Capability and Insurance................................................................................ 34 Attachments.................................................................................................................................. 35 A. Proposed Sorting and Sampling Protocol (Confidential) B. Proposed Site Safety Plan (Confidential) C. Required Forms D. Reference Letters E. Innovative Times— KCI's Client Newsletter kessler consulting inc. Proposals 2018\Orange Co Proposal-final I innovative waste solutions DocuSign Envelope ID:60890E67-6F1D-48BF-9BD4-7E57F52CDE30 Section 1 = Introduction 30 Company Background ' Kessler Consulting, Inc. (KCI) is committed to providing solid KESSIYN waste management consulting services of the highest quality. Established as a corporation in 1988,for the past 30 years we have developed innovative and practical solutions for a wide range of solid waste management issues. Our results-oriented service has solidified KCI's position as a KCI'S MISSION STATEMENT leading solid waste planning and management consulting firm. KCI has the largest staff dedicated solely to solid waste KCI is dedicated to the management planning of any firm in the Southeast United management of environmental States. resources through innovative All waste is local and requires a customized approach for strategiesprotect, management planning. Our knowledge, experience, and sustain and restore ' ur natural creativity enable KCI to quickly identify obstacles and develop resources. pledges to provide solutions that are pertinent, forward-looking, cost-effective, accountability ' commitment and sustainable. KCI is dedicated to developing resource to sound environmental management strategies that protect, conserve, sustain, and stewardship ' rk we restore our environment. Our professional reputation is perform ' 'ur clients ' in perhaps best demonstrated by the long-term relationships daily business operations. enjoyed with our clients. Our firm's proven track record includes work on more than 500 solid waste projects with more than 225 public and private sector clients, primarily throughout the Southeast. We understand the "business"of solid waste management. From generation to recovery or disposal, and everything in between, KCI has helped our clients enhance their solid waste systems. We stay current with industry best practices, new trends and technologies, and other operational changes that can help you maximize the efficiency and cost-effectiveness of your solid waste operations. KCI identifies optimal operational and cost-saving recommendations by evaluating and analyzing your existing $ $ $ systems, as well as the current environment, COLLECTION PROCESSING/ MARKETING/ and provides sustainable solutions that will HANDLING DISPOSAL work for you. For Orange County, we understand that the RCS results will have operational and financial implications in the future as you strive to minimize Orange County contamination in recyclables and contract Solid waste Management ®Hessler Consulting,Inc. for processing services. kessler consulting inc. Proposal 2018\Orange Co Proposal-final 1 innovative waste solutions DocuSign Envelope ID:60890E67-6F1D-48BF-9BD4-7E57F52CDE30 Orange County,North Carolina RFP#5253 for Recycling Composition Study Section 1:Introduction ➢ We are invested as partners in the success of your project. We work closely with our clients to fully understand their concerns and objectives and to develop strategies that will bring about sustainable results. Our staff regularly conducts meetings with pertinent stakeholders to help them stay current with industry trends and potential impacts to their solid waste systems, and to help shape a vision for their solid waste management future. Our professional reputation is unparalleled and is built from an impressive history of results-based project experience. This reputation is perhaps best demonstrated by the long-term relationships enjoyed with our clients. In fact,three of the original clients from our first year are still clients 30 years later! For Orange County, that means you get the highly skilled and specific expertise needed for each part of the project.As a small niche firm, what you see if what you get—no bait and switch. We work as a team providing the right person for each task. We understand that "all garbage is local"and what may be best for one community may not work for another community. KCI has evaluated waste and recycling streams across the United States and has used the results to bring about programmatic changes. In all cases, KCI makes recommendations that are in the best interest to the client based on individual goals and objectives. KCI does not conduct studies that just sit on a shelf. We are known for developing practical, cost-effective solutions that our clients can implement immediately to improve their solid waste programs. As a firm, our objective is to help shift the focus of solid waste management from waste disposal to resource management. Orange County is unique and currently has some specific issues in need of immediate resolution. Our team understands those needs (e.g., recycling processing and capacity) and will work interactively with the County to create and implement a strategy and localized plan for both short-and long-term resolution of each issue. We deliver results! Contact Information The contact person for this proposal is as follows: Mitch Kessler President Kessler Consulting, Inc. 14620 N. Nebraska Avenue, Building D Tampa, FL 33613 (813)971-8333 As requested,the fully signed and executed Execution of Proposal is provided at the end of this proposal. kessler consulting inc. Proposals 2018\Orange Co Proposal-final 2 innovative waste solutions DocuSign Envelope ID:60890E67-6F1D-48BF-9BD4-7E57F52CDE30 Section 2 Statement of Understanding Project Understanding Orange County,with a population of 130,000 residents, is part of the Research Triangle of North Carolina's Piedmont region. The municipalities of Chapel Hill, Carrboro, Hillsborough, and Mebane are located within the County, as well as the University of North Carolina—Chapel Hill (UNC). Single stream recycling is available to County residents and businesses. Curbside residential collection is provided weekly by contract haulers in Hillsborough, Carrboro, and Chapel Hill (urban curbside recycling) and every other week in the unincorporated areas of the County(rural curbside recycling). The County also provides 4 unstaffed and 5 staffed drop-off locations for single stream recycling, as well as collection from commercial and multi-family properties and Chapel Hill, Carrboro, and Orange County Schools. UNC collects single stream recyclables in outdoor carts and walkways. KCI is extremely familiar with the solid waste operations in the County, having conducted its most recent two-season WCS in 2016/2017. During this study, KCI sampled waste streams from several different residential and commercial collection programs, including rural county, urban municipal, county drop- off sites, private haulers, and UNC. KCI coordinated the routing of numerous trucks to the City of Durham Transfer Station, where the sort took place, and worked with the transfer station's private operator. We successfully completed the study and produced accurate and reliable results. The County and UNC are now seeking an RCS conducted on all single stream recyclables they manage. This consists of the following 11 programs, many of which were included in KCI's recent WCS study for the County: 1) Urban Residential Curbside 2) Rural Residential Curbside 3) Unstaffed Recycling Sites 4) Staffed Recycling Sites 5) Commercial 6) Multifamily Residential 7) Orange County Schools 8) Chapel Hill Schools 9) UNC Residence Halls 10) UNC Outdoor Carts 11) UNC Walkways The purpose of this study is to understand the composition of recyclables managed by the County and UNC in each of these programs, as well as to identify and quantify the amount and types of contamination. KCI also understands that the County is currently in the process of seeking a contractor to process its single stream recyclables. Because of KCI's experience both with conducting RCSs and developing and negotiating processing contracts for local governments, we will ensure the study results can be used by the County to meet the needs of a future recyclables processing service procurement and/or contract negotiations. kessler consulting inc. Proposal 2018\Orange Co Proposal-final 3 innovative waste solutions DocuSign Envelope ID:60890E67-6F1D-48BF-9BD4-7E57F52CDE30 Orange County,North Carolina RFP#5253 for Recycling Composition Study Section 2:Statement of Understanding Project Approach and Management KCI's approach to all project work is simple—to provide our clients with customized,value-added service of the highest quality in an efficient and cost-effective manner. We approach every project with the following strategy: Address the client's needs with an unbiased, independent view toward long-term impacts. Customize our service to meet the needs and objectives of our client. Identify practical recommendations that offer cost-effective end results. Because close coordination with the County staff is essential, we will maintain regular, personal communication throughout the project to support and facilitate your priorities. We will be clear in our expectations of what information, input, authorization, etc.,we will need from the County, and the County will know exactly what our responsibilities are and what can be expected from us. KCI is known for being clear, concise, and candid with our clients. Our internal project management procedures have a proven track record that enables us to complete projects on time and within budget. All internal work assignments include clear instructions, hours for completion, and due date. Weekly project team meetings are held to discuss the status of assignments, unexpected issues or challenges, and next steps. This enables us to resolve any unforeseen issues expeditiously and ensures the project stays on track. Proposed Scope of Work Based on KCI's extensive experience with RCSs,we propose the following scope of work to meet the goals and objectives outlined in the RFP. KCI realizes that respondents can have different interpretations of the scope and level of effort requested by the County;therefore,to ensure that the County's needs and objectives are met, KCI welcomes the opportunity to modify and refine the proposed scope and budget as needed. The more homogeneous the material stream,the lower the variability between samples.Therefore, recycling composition studies tend to require fewer samples than waste composition studies to obtain reliable results. Even so,the greater the number of samples sorted for each of the 11 programs,the greater the level of accuracy of the resulting data.To stay within the County's stated budget, KCI proposes to conduct a 5-day sorting event during which up to 55 samples will be sorted,for an average of 5 samples per program. We have also proposed an alternative 6-day sorting event during which up to 66 samples would be sorted, for an average of 6 samples per program. Ideally more samples would be sorted to achieve greater accuracy for each program; however,the proposed study will provide useful data (including 90%confidence intervals) for each program and reliable data for the overall recycling stream. In developing this scope and associated pricing estimate, KCI has assumed the County will assist with or arrange for the items listed below,which can be adjusted as needed. • Provide a safe, secure location (approximately 20'x 40')for sorting activities at the County's landfill. • Provide a location near the sorting location for tipping loads of recyclables with enough room to mix and pull a sample from the load. A paved location is strongly recommended. kessler consulting inc. Proposals 2018\Orange Co Proposal-final 4 innovative waste solutions DocuSign Envelope ID:60890E67-6F1D-48BF-9BD4-7E57F52CDE30 Orange County,North Carolina RFP#5253 for Recycling Composition Study Section 2:Statement of Understanding • Provide a front-end loader and operator for mixing loads of recyclables and a skid steer or similar vehicle (preferably with a grapple bucket) and operator for pulling samples. • Provide transport and offsite processing or disposal of all sorted and unsorted materials delivered to the landfill as part of the study. • Coordinate with UNC and private haulers, as needed, during the planning of study to identify loads of recyclables to deliver to the landfill. • Designate a contact person to be available to KCI staff during the onsite fieldwork should they be needed. Task 1 - Kick-off Call and Information Request KCI will initiate the project, confirm the County's objectives, and obtain relevant information to plan the RCS. Activities: 1. Participate in a kick-off call to confirm project objectives and identify available information needed to conduct the RCS. 2. Request, review, and evaluate relevant information and data provided by County staff, including but not limited to: • Annual tonnage of recyclables from all programs. • Collection schedules and number of routes run each day for each program. Task 2 - Develop RCS Protocol and Schedule As requested, KCI's preliminary proposed Sampling and Sorting Protocol and sampling schedule, based on information included in the RFP, are provided in Attachment A of this proposal. Based on our knowledge of the County's recycling program, recycling markets, and recyclables processing technologies, KCI slightly modified the material categories listed in the RFP. These modifications,which are discussed more fully in Section 5, are recommended to facilitate sorting of the recommended number of samples,while also obtaining informative and usable composition data for future contracting and customer education purposes. During this task, KCI will work with County staff to further refine these documents based on the information and knowledge gained in Task 1 and to meet the County's and UNC's needs. Activities: 1. Refine the proposed list of material categories into which the recyclables will be sorted (provided in Attachment A). 2. Modify the proposed sampling schedule based on recycling tonnage data and route information (provided in Attachment A). 3. Modify the proposed Sampling and Sorting Protocol and Site Safety Plan (provided in Attachments A and B). The sorting protocol details the sort site set-up, sorter training, and data recording protocol. 4. Communicate with County staff regarding sort logistics, including sort location, equipment needs, collection of samples, and local labor. kessler consulting inc. Proposals 2018\Orange Co Proposal-final 5 innovative waste solutions DocuSign Envelope ID:60890E67-6F1D-48BF-9BD4-7E57F52CDE30 Orange County,North Carolina RFP#5253 for Recycling Composition Study Section 2:Statement of Understanding 5. If deemed appropriate, develop information packets and truck placards for distribution to haulers in advance of the sorting event.The placards will then be distributed to selected vehicles for easy identification at the landfill. 6. Review and discuss the above items with County staff and make any necessary modifications. Deliverables: • Final Sampling and Sorting Protocol that includes a sampling and sorting schedule, methodology to be used to collect and sort all samples, and a list of defined material categories into which recyclables will be sorted. • Site Safety Plan outlining the sorting and safety practices to be followed by all sort staff. Task 3 - Conduct RCS Fieldwork KCI will mobilize its crew and sorting equipment to conduct the onsite sampling and hand-sorting of recyclables in accordance to the sampling protocol. Activities: 1. Obtain the necessary equipment and arrange for labor. KCI will provide a scale calibrated to 0.02 pounds, all other sorting equipment and tools, safety equipment, protective gear, and fluids to keep workers hydrated. 2. Provide a Field Supervisor, Sorting Supervisor, and 6 locally contracted day laborers to assist with the RCS. If Orange County is able to provide dedicated staff for the duration of the RCS,the number of day laborers will be reduced accordingly. 3. Conduct the sorting event. The sorting event will take place over a 5-day period. KCI will pull representative samples weighing at least 150 pounds from all incoming loads of single stream recyclables according to the sampling schedule. KCI anticipates sampling and sorting approximately 55 samples (an average of 5 from each program). The proposed Sampling and Sorting Schedule (Attachment A) details how these representative samples will be pulled and sorted. During the sorting event: • KCI's Field Supervisor leads daily training sessions to review proper sorting techniques and safety protocols. While we encourage our contracted day laborers to work the entire sort with us,the daily training sessions ensure that all workers understand their roles and responsibilities. • KCI's Field and Sorting Supervisors continually observe the material category bins to ensure proper sorting and record weight data on our Surface'tablet to ensure accurate data recording. The spreadsheet for each sample is immediately saved to the tablet, as well as an external thumb drive, and all data is transmitted to the KCI office each evening for data tabulation. • KCI provides sort laborers with regular breaks and with water and sports drinks to stay hydrated, as well as snacks. Note: The County or UNC is welcome to invite local press, student media, or other interested individuals to the RCS as a component of the County's or UNC's public outreach campaign. We have extensive experience successfully interacting with media staff, including television, radio, and newspaper. KCI staff can accommodate visitors to the sort site and will be happy to explain the study procedures and objectives. kessler consulting inc. Proposals 2018\Orange Co Proposal-final 6 innovative waste solutions DocuSign Envelope ID:60890E67-6F1D-48BF-9BD4-7E57F52CDE30 Orange County,North Carolina RFP#5253 for Recycling Composition Study Section 2:Statement of Understanding Task 4 - Analyze Data and Prepare RCS Report KCI will analyze the RCS data for each of the 11 programs, as well as for the recycling stream overall, and report results to the County. Activities: 1. Analyze data from the RCS to calculate the average percentage by weight of each material category with 90%confidence interval for each of the 11 programs listed above under Project Understanding. Calculate the overall recycling composition by weighting results for each program by that program's contribution to the total annual tons of recyclables collected. 2. Prepare a draft report based on the RCS results that includes the following: • Summary of RCS goals, objectives, and methodologies. • Discussion of study findings and conclusions including results by program. • Detailed description of major types of contamination. These include both contaminants that constitute a significant proportion of the material, as well as more problematic contaminants for recyclables processing. • Where feasible include a count, along with weight, of major contaminants, such as number of bags containing materials and tanglers. 3. Discuss the report, via teleconference,with appropriate County personnel. 4. Finalize and submit the report based on comments and discussions with County staff. 5. Prepare data into presentation-quality materials for use by County staff. Deliverables: • Draft and final RCS report. Timeline KCI understands that County staff would like to conduct the RCS fieldwork in October 2018. KCI is ready to initiate project work immediately upon receiving notice to proceed and will make every effort to meet this timeline. However, our top priority will be to ensure that KCI and the County have sufficient time to plan the RCS and develop a protocol, material category list, and sampling schedule that meets the County's needs and objectives. As the County and KCI are aware, obtaining accurate and reliable results are paramount when conducting an RCS. Therefore, KCI will work with the County and UNC staff to establish a project schedule to meet this goal. kessler consulting inc. Proposals 2018\Orange Co Proposal-final 7 innovative waste solutions DocuSign Envelope ID:60890E67-6F1D-48BF-9BD4-7E57F52CDE30 Section 3 Current and Pasts Experience KCI's professional reputation is unparalleled and includes an impressive history of conducting comprehensive, detailed : composition studies that provide reliable and usable data.As a national leader in composition work, we have conducted far more composition studies in the Southeast than any other firm. In the last 5 years alone we have conducted over 50 composition studies, over 20 of which have been RCSs. Below is a list of our recent studies, with RCSs in bold font. } • Appalachian State University, NC • Lakeland, FL • Augusta, GA • Largo, FL • Carrboro, NC • Lauderdale-by-the-Sea, FL • Charleston County,SC(2 sorts) • Lee County, FL • Chatham County, NC (2 sorts) • Monroe County, IN • Confidential Recyclables Processor, FL • North Carolina State University, NC • Confidential Grocery Chain,SE USA • Oakland Park, FL(2 sorts) • Confidential Theme Park, FL(3 sorts) • Okaloosa County, FL(2 sorts) • Deerfield Beach, FL • Orange County, NC(included UNC) • Denver, CO(2 sorts) • Pasco County, FL • Durham, NC(2 sorts) • Pennsylvania State University, PA • Emerald Coast Util.Auth., FL(2 sorts) • Pinellas County, FL(2 sorts) • Fayetteville, AR • Sarasota County, FL(3 sorts) • Fort Lauderdale, FL • Southwest Ranches, FL • Hillsboro Beach, FL • Stuart, FL(2 sorts) • Hillsborough County, FL(3 sorts) • Tampa, FL • Horry County, SC • University of Arkansas, AR • Indian River County, FL(2 sorts) • Venice, FL • Indiana University, IN • West Park, FL On the following pages, we provide descriptions of 6 previous clients for which we have conducted similar projects in the past 10 years. For these we have included location, project description (scope of service), date work performed, project cost, client's name and address, contact person, and telephone numbers. Following these projects,we have also included several additional descriptions of relevant project experience. kessler consulting inc. Proposal 2018\Orange Co Proposal-final 8 innovative waste solutions DocuSign Envelope ID:60890E67-6F1D-48BF-9BD4-7E57F52CDE30 Orange County,North Carolina RFP#5253 for Recycling Composition Study Section 3:Current and Past Experience Similar Project Experience Durham, North Carolina DURH AM Contact: Donald M. Long, Solid Waste Director 1833 Camden Avenue, Durham, NC 27704 donald.lonp@durhamnc.pov, (919)560-4186 Comprehensive Waste and Recyclables Characterization Study Period of Work:August 2015—January 2016 j 8 6 9 Project Budget:$39,720 The City of Durham contracted KCI to conduct a study to characterize the solid waste collected within the 7FIr city and delivered to the city's transfer station for disposal. Generator sectors included single-family { residential, multi-family residential, commercial, and C&D/bulky waste streams. KCI also conducted a concurrent recyclables composition study to determine the composition of recyclable materials collected in the city's curbside recycling program. As f part of this study, KCI also provided a conceptual approach to divert 65%of the material delivered to the transfer station from disposal by 2025. To identify potential waste diversion opportunities, KCI applied the characterization study results to the various sources, types, and quantities of materials received at transfer station. Results revealed that 21%of the materials received were diverted from disposal, an additional 16%consisted of fiber and containers included in the city's existing program, and 15%consisted of materials that could have been composted. Recyclables Processing Strategic Planning Using the results of the RCS, KCI is currently assisting the As our consultant, Kessler City of Durham with procuring future recyclables Consulting,Inc.has been very processing services. Similar to previous assistance cooperative and willing to work with us to enhance our provided by KCI,the city is looking to form apublic- private partnership (PPP)for development of a materials programs. KCI has become our first option for consulting recovery facility(MRF) on the city's property with private services related to solid waste sector operation. Initial project work entails conducting issues. information-gathering meetings with various vendors to Donald M.Long evaluate the level of interest and the type of PPP that Solid Waste Director might be most successful. KCI will then assist the city Durham,NC with the procurement process. kessler consulting inc. Proposals 2018\Orange Co Proposal-final 9 innovative waste solutions DocuSign Envelope ID:60890E67-6F1D-48BF-9BD4-7E57F52CDE30 Orange County,North Carolina RFP#5253 for Recycling Composition Study Section 3:Current and Past Experience Charleston County, South Carolina Contact: Joe Dawson, County Attorney 4045 Bridge View Dr., N. Charleston,SC 29405 idawson3@bellsouth.net, (843)958-4010 M M Recyclable Composition Studies and MRF Retrofits and Operational CHARLES7O[V Improvements 0 COUNTY , Period of Work:April 2009—Ongoing SOUTH C A R O L I N A Project Budget:$135,000(Total) KCI has been assisting Charleston County for nearly a decade to improve its material processing infrastructure. This included conducting multiple WCSs and RCSs,with the most recent RCS conducted in 2015. KCI's evaluation of the county's existing MRF identified numerous opportunities to reduce costs and improve productivity. KCI provided technical assistance to the county for implementation of numerous improvements and modifications at the MRF. Accomplishments to date include: • Privatized MRF Operation: KCI assisted with the it procurement of privatized MRF operations and KCI is a premier solid negotiated a processing contract that provided waste consulting firm.I find savings/additional revenue to the county of over KCI's work to be superior, $1 million per year. timely,and extremely thorough. KCI staff is professional, • MRF renovations and Single Stream Retrofit: knowledgeable,efficient,and Utilizing the results of recyclables composition KCI has demonstrated a studies, KCI worked with the county to develop dedication to helping Charleston the technical specifications and procurement of County beyond a MRF renovations and conversion of the old dual consultant/client relationship. stream processing system to handle single stream recyclables. Joe Dawson County Attorney • Single Stream Retrofits: In response to the need Charleston County,SC to increase throughput, streamline operations, and improve the quality of recyclable materials, KCI is currently working with the county to implement a series of retrofits and operational changes including an expanded covered tip floor, upgraded infeed, expanded quality control on the fiber and container lines, and expanded bale storage. New Materials Recovery Facility Development We are currently in the planning phase of an RCS for Charleston County that will be used for developing a new MRF. The county's program has expanded to the point that it has outgrown the existing MRF. To date, KCI has provided technical assistance in site evaluations,technology vendor assessments, financial analysis of various operational scenarios, and development of preliminary site designs. KCI will also be conducting an upcoming RCS to measure the current composition of single stream recyclables, which will be included in the MRF operations procurement process. kessler consulting inc. Proposals 2018\Orange Co Proposal-final 10 innovative waste solutions DocuSign Envelope ID:60890E67-6F1D-48BF-9BD4-7E57F52CDE30 Orange County,North Carolina RFP#5253 for Recycling Composition Study Section 3:Current and Past Experience Emerald Coast Utilities Authority, Pensacola, Florida Contact: Randy Rudd, Deputy Executive Director of Shared Services, 9255 Sturdevant St, Pensacola, FL 32514 ran dall.rudd@ecua.fl.gov, (850)969-3393 Recyclables Composition Studies EMERALD COAST Period of Work: October—December 2015&July—August 2017 L,M[.MES AUTHOr+M Budget:$19,350& $21,080 KCI conducted two,four-day recyclables composition studies for ECUA, one in 2015 and one in 2017. The studies sampled single stream recyclables processed at ECUA's MRF. During each study, 39 samples of recyclables were pulled and hand-sorted. Samples were obtained from all jurisdictions delivering recyclables to the MRF. The studies provided a breakdown, by percentage, of the individual types of materials and contaminants found in the recyclables stream. This information was used to calculate an updated average market value of the recyclable KCI has assisted with the material, as well as provide information to ECUA on procurement of equipment and an how it can improve its recycling program. KCI was operator for ECUA's new single responsible for all aspects of project planning and stream recycling MRF. KCI was execution, including field work, data analysis, and instrumental in the selection of a preparing a technical memorandum. vendor.....and ongoing negotiations related to that Materials Recovery Facility Development project.The KCI team is always KCI has been working closely with ECUA since 2015 as it knowledgeable,highly competent defines and evaluates a flexible solution to address and very responsive. Randy Rudd both its interim and long-term material processing Deputy Director of Shared Services needs and enhance waste diversion. KCI assisted ECUA Emerald Coast Utilities Authority with construction of Florida's newest, state-of-the-art Pensacola,FL MRF for processing single stream recyclables. KCI provided technical specifications for procurement documents for both a MRF equipment vendor and operator. This included conducting an RCS in fall of 2015 to define the composition of recyclables it would be receiving at the MRF for inclusion in the MRF operator procurement. 4" KCI then evaluated vendor proposals,worked side-by- side with ECUA during vendor selection and contract f , negotiation. Construction of the MRF was completed -_ in September 2016 and began operation in October 2016. With the assistance of KCI, ECUA was able to construct its MRF,from procurement to -' , j commissioning, in 11 months. KCI provided ongoing assistance after the MRF began operation, including overseeing the M R F performance testing in December 2016. KCI then conducted an RCS in July 2017 as part of the ongoing negotiations with the former MRF operator. KCI has recently been assisting ECUA in transitioning to operating the MRF themselves. KCI will be conducting another RCS for ECUA in late 2018. kessler consulting inc. Proposals 2018\Orange Co Proposal-final 11 innovative waste solutions DocuSign Envelope ID:60890E67-6F1D-48BF-9BD4-7E57F52CDE30 Orange County,North Carolina RFP#5253 for Recycling Composition Study Section 3:Current and Past Experience North Carolina State University, Raleigh, North Carolina Contact: Analis Fulghum, Waste Reduction and Recycling Program Manager I ; Facility Operations, Campus Box 7537, Raleigh, NC 27695 r.,..I acfulghu@ncsu.edu, (919)515-9881 Campus-wide Waste Composition Study Period of Work:February 2015—July 2015 Project Budget:$46,970 KCI conducted a WCS for North Carolina State University to provide baseline data of the waste disposed on campus for use in developing new waste management programs, enhancing current programs, and gauging the effectiveness of existing programs. The two-week WCS included sampling and sorting waste from 33 buildings (generation points) on campus that was collected over a 24-hour period. KCI a analyzed all data gathered during the WCS and , - provided the university with valuable information on recyclable materials present in the waste stream and opportunities to recover those materials. The final report provided insight into materials that are included in the university's current programs, but still prevalent in the waste stream, as well as �I additional materials that could be recovered to aid the university as it strives to achieve higher diversion goals. The results also helped the university understand the specific compositions of academic buildings, residence halls, dining facilities, and mixed- use facilities which will assist the university in providing building-specific programs and corresponding outreach materials. By collecting samples of waste over a 24-hour period, KCI was able to estimate waste generation rates for each building, which were used to weight each sector when calculating the campus-wide waste stream. kessler consulting inc. Proposals 2018\Orange Co Proposal-final 12 innovative waste solutions DocuSign Envelope ID:60890E67-6F1D-48BF-9BD4-7E57F52CDE30 Orange County,North Carolina RFP#5253 for Recycling Composition Study Section 3:Current and Past Experience Appalachian State University, Boone, North Carolina Contact: Jennifer Maxwell, Sustainability Program Manager 1039 State Farm Road, Boone, NC 28608 maxwellib@appsS te.edu, (828)262-2667 0 111ewcbineQl� Comprehensive Solid and Hazardous Waste Audit Period of Work:January 2013—July 2013 Project Budget:$40,000 KCI assisted Appalachian State University in conducting an audit of the solid and hazardous wastes generated on Through the results of this campus.This comprehensive waste audit was identified solid waste audit,we have been as a primary initiative to provide a benchmark from given the tools we need to which additional programs and policies would be promote waste reduction on our developed to help achieve a zero waste campus. campus and continue toward our zero waste commitments. The objective of the Solid Waste Audit was to determine We believe that[KCI's)creativity the composition of the solid waste stream generated in and knowledge of waste the academic, auxiliary, and residential areas of the auditing strategies helped lead campus. The two-week sorting event consisted of to these successes. sampling and sorting multiple solid waste samples from Jennifer Maxwell more than 45 distinct areas of the campus to determine Sustainability Program Manager the types and quantities of recoverable materials Appalachian State University,NC currently being disposed. The results were initially used to expand the university's composting programs to include post-consumer organics, which were found to comprise as much as 57%of the waste stream in some areas of the campus. — T The results of the audit provided the university with ° the information needed to revamp its education and outreach materials and expand its composting program to include bathroom paper towels and , com ostable cutlery. Results were also used to p Y , develop targeted approaches to increase waste diversion in each sector of the campus and to establish new policies and procedures to minimize waste. kessler consulting inc. Proposals 2018\Orange Co Proposal-final 13 innovative waste solutions DocuSign Envelope ID:60890E67-6F1D-48BF-9BD4-7E57F52CDE30 Orange County,North Carolina RFP#5253 for Recycling Composition Study Section 3:Current and Past Experience Lee County, Florida Contact: Tim LaMontagne, Public Utilities Operations Manager, , 10550 Buckingham Rd, Fort Myers, FL 33905ee TLaMontagne@leegov.com, (239)533-8960 [ LEE COUNTY 1V T'Y SOUTHWEST FLORIDA Recylcables Compostion Study and MRF Contract Assistance Period of Work:June 2018—Ongoing Budget:$49,500 KCI recently conducted a recyclables composition study for Lee County. The purpose of the study was to evaluate and recalculate : the composition of single stream recyclables delivered to the county-owned, privately-operated MRF. Per the county's =" processing contact,the composition is used to calculate the value of recyclables delivered to the MRF and how much the operator k' pays the county for its recyclables. During the five-day study KCI kx pulled and sorted over 50 samples from recyclables collected in - the unincorporated county and five municipalities. KCI developed the study protocol, which was approved by both the county andzA :Eq the MRF operator, coordinated with the haulers to deliver material to the study location, conducted the field work, analyzed data, and prepared a technical memorandum summarizing the results. Using the results of the study, KCI is currently advising the county during contract negotiations with the private operator. Other Relevant Experience Coral Springs, Florida Contact: Peter Foye, Solid Waste Coordinator/Public Works Analyst - pfoye@coralsprinps.orp, (954)344-1196 CORAL SPRINGS Recylcables Compostion Study LVLRYTMING JNOER THL 5UN KCI recently conducted a composition study of single stream recyclables collected curbside in the City of Coral Springs. Field work entailed pulling representative samples from loads of the city's recyclables and manually sorting them by material type based on a methodology developed by KCI and approved by the city. Results will be used to modify the formula in the city's recyclables processing contract to calculate revenue due to the city.The project also entails reviewing the processing contractor's methodology for pulling and sorting samples weekly, as well as observing the contractor executing the methodology. kessler consulting inc. Proposals 2018\Orange Co Proposal-final 14 innovative waste solutions DocuSign Envelope ID:60890E67-6F1D-48BF-9BD4-7E57F52CDE30 Orange County,North Carolina RFP#5253 for Recycling Composition Study Section 3:Current and Past Experience Indian River County, Florida �Vc Contact: Himanshu Mehta, Solid Waste Disposal District Managing Director hmehta@ircgqL.com 226 1769 Recyclables Composition Study �roA KCI assisted Indian River County in conducting a recyclables composition study of materials collected curbside and at drop-offs and delivered to a private facility for processing.The study provided a breakdown of the individual types of recyclable materials and contaminants found in the county's recycling stream.The study included dual stream curbside [KCI}staff is very residential and drop-off fiber and containers delivered to professional/knowledgeable the county's transfer station for transfer to the and their work product is on processing facility. KCI analyzed the data from the time and within budget. sorting event to calculate the percent, by weight, of each Himanshu Mehta,P.E. material category for all materials. A final report Managing Director summarizing the results and findings of the study was Solid Waste Disposal District used to modify the revenue share agreement between Indian River County,FL processor and the county. Multiple Municipalities and Sun-Bergeron Solid Waste Services Contact: n/a Recyclables Composition Study KCI initially assisted the City of Deerfield Beach and Town of Southwest Ranches with procurements for recyclables ;x_ processing that resulted in separate contracts with Sun- Bergeron. s ` Based on the success of these rocessin 4 ."i p g s contracts, several neighboring municipalities "piggy- backed" onto these contracts with Sun-Bergeron. Soon e after the contracts commenced, Sun-Bergeron . ' contracted with KCI to conduct a recyclables composition _ ` ® study of the incoming single stream recyclables received via the various municipal contracts within Broward ' County. The study included sampling and sorting of each load of recyclables delivered by the participating _ communities during the sort week to provide a breakdown of the types of single stream recyclables j l delivered to Sun-Bergeron by each municipality. KCI analyzed the data from the sorting event to calculate the percent, by weight, of each material category for each participating municipality. KCI then compiled all data F. into individual final reports summarizing the results and findings of the study,which allowed the parties to modify each contract based on the actual composition of the materials collected within each jurisdiction. kessler consulting inc. Proposals 2018\Orange Co Proposal-final 15 innovative waste solutions DocuSign Envelope ID:60890E67-6F1D-48BF-9BD4-7E57F52CDE30 Orange County,North Carolina RFP#5253 for Recycling Composition Study Section 3:Current and Past Experience Confidential Theme Park, Florida Contact: n/a Resort-Wide Waste Composition Studies KCI has conducted three separate resort-wide WCSs over the span of eight years for a major integrated resort and theme park.The studies targeted 11 generator sectors comprised of theme parks, different- sized hotels, a water park, administration buildings, and a commercial district. Phase I of each study consisted of sorting 80 representative samples of waste weighing at least 200 pounds from compactors and dumpsters from different areas within each of the locations. The resulting data provided a comprehensive and detailed picture of waste generated at each of these types of facilities. These results helped identify materials to target for future waste reduction and recycling. In Phase II,two bags of waste were collected and sorted from recycling and trash cans at multiple generation points within the 11 generator sectors. The results provided the client with generator- specific "snapshots"that helped determine where and how additional material recovery and waste reduction might be accomplished. The most recent study included additional material categories to assist the client in further reducing waste not only through material recovery and recycling, but also by potentially changing purchasing practices and expanding organics recovery. Recovered Materials Market Analysis KCI conducted an analysis of the client's recycling collection operations to evaluate the operational and financial impacts of conversion to single stream. KCI analyzed four operational alternatives, including the addition of glass, estimated recovery rates, estimated capital and operating costs, and identified the advantages, disadvantages, and strategic implications for each alternative.Additionally, KCI conducted a recovered materials market assessment that identified buyers interested in the recovered materials. KCI compiled information on the recovered material markets,which included materials accepted (e.g., individual commodities, commingled paper, commingled containers, single stream), any limiting specifications or requirements, and estimated revenue under current markets conditions.The results of KCI's analysis allowed the client to assess the feasibility and sustainability of converting to a single stream collection system. Xis Town of Carrboro, North Carolina . Contact: David Andrews, Town Manager, (919)918-7315 110 Residential Solid Waste Study {wee The Town of Carrboro requested KCI to perform a Residential Solid Waste Study to assist the town in pursuing its long-term goal of zero waste, evaluating options to reduce disposal, and assessing collection methods and schedules to reduce its carbon footprint.The study included an assessment of the current waste programs, WCS, operations study, organics collection review, and Pay-As-You-Throw review. Recommendations were presented in a 3-phase approach to holistically address programs, diversion, and cost reduction. The Board of Aldermen voted unanimously to accept the Solid Waste Study and directed staff to pursue next steps for Phase 1 recommendations. kessler consulting inc. Proposals 2018\Orange Co Proposal-final 16 innovative waste solutions DocuSign Envelope ID:60890E67-6F1D-48BF-9BD4-7E57F52CDE30 Section 4 Technical Expertise , KCI is a niche firm focusing solely on strategic solid waste planning and implementation.As demonstrated in this section, our staff has kessler consulting inc. the technical expertise and project experience necessary to provide innovative waste solutions the County with reliable RCS results. We are uniquely qualified to assist Orange County in conducting a comprehensive Recycling Composition Study. Why KCI? ➢ We Know the Carolinas, including Orange County KCI has worked with communities throughout the Southeast, with a particular concentration in the Carolinas, providing us with the knowledge of local infrastructure and key industry players. We are very familiar with the Carolinas as a result of our previous and on-going work with the clients listed below. This includes conducting Orange County's WCS in 2016-17. Our local knowledge and experience of managing recyclables in the Carolinas will allow KCI to generate usable results from the It It RCS. KCI delivered over and above what we expected. The • Chatham County, NC product was exceptional and • City of Durham, NC staff members a delight to work • Mecklenburg County, NC with. I have nothing but the • Wake County, NC highest of praise for KCI! • Wilmington, NC David Bundick • Charleston County, SC Solid Waste Superintendent • Horry County, SC Wilmington,NC • Greenville, SC ➢ Unparalleled Waste Characterization Experience KCI is a national leader in conducting composition studies. We believe "you can't manage what you don't measure."You need to know the composition of your waste stream to develop effective programs for managing and reducing it. In 30 years,we have conducted more than 110 characterizatoin studies for local governments, universities, theme parks, hospitals, public events, airports, and various private businesses. In just the last 5 years, we have completed over 50 composition studies entailing more than 230 sort days and nearly 2,000 samples! Over 20 of the studies have been RCSs! ➢ Extensive University and College Experience KCI has extensive experience working with colleges and universities to evaluate and improve their waste reduction and management systems. KCI has deep roots in university recycling and sustainability. Our president developed the first recycling program at Purdue University, starting his life-long passion for environmental stewardship. We are well versed in the opportunities and kessler consulting inc. Proposals 2018\Orange Co Proposal-final 17 innovative waste solutions DocuSign Envelope ID:60890E67-6F1D-48BF-9BD4-7E57F52CDE30 Orange County,North Carolina RFP#5253 for Recycling Composition Study Section 4:Technical Expertise challenges associated with developing effective waste diversion programs for educational institutions within the local marketplace. KCI has worked either directly with the following universities or jointly for the municipal/university partnerships listed below. • Pennsylvania State University, PA • Appalachian State University, NC • North Carolina State University, NC • University of North Carolina at Chapel Hill, NC • University of Colorado, CO • Florida Atlantic University, FL • City of Durham and Duke University, NC . • Charleston County and College of Charleston and The Citadel, SC • City of Fayetteville and University of Arkansas,AR • City of Bloomington, Monroe County, and Indiana University, IN • Alachua County and University of Florida, FL ➢ Leader in Innovation KCI has a history of being on the leading edge of innovation in the solid waste industry. Fifteen years ago,the leading edge was single stream recycling,ten years ago it was organics,five years ago it was greening institutions with a focus on sustainability, and today it is maximizing recovery and zero waste. In all these circumstances, KCI's visions were years ahead of our competitors. KCI is currently the lead consultant in developing the standard methodology of conducting recycling composition studies for ASTM International. Once completed,this methodology will become the recommended protocol for all recycling composition studies. KCI is in the unique position of being able to employ this protocol for its clients even though it has not yet been published. KCI recently developed SWANA's National Zero Waste Principles and Practices certification course. The new course sets the standard for zero waste planning ' and is being offered throughout North America to train industry professionals in zero waste strategies. Previously, KCI developed SWANA's Managing Municipal Solid Waste Recycling Systems certification training course. SWANA $%IE WA$n A $QCIATiON ➢ Results Oriented 44"°'°"" l Last, but certainly not least, we pride ourselves on being results oriented. We are not interested in developing reports that sit on a shelf. KCI draws on our experience and expertise to develop innovative yet practical and economically feasible solutions and recommendations for our clients. kessler consulting inc. Proposals 2018\Orange Co Proposal-final 18 innovative waste solutions DocuSign Envelope ID:60890E67-6F1D-48BF-9BD4-7E57F52CDE30 Orange County,North Carolina RFP#5253 for Recycling Composition Study Section 4:Technical Expertise Leaders in the Solid Waste Industry KCI's staff is highly experienced and well respected within the solid waste industry in the Southeastern United States and nationally. Throughout our 30-year history, our firm has played a leadership role in numerous industry organizations and in helping to develop solid waste and recycling policies and programs. KCI staff members are dedicated professionals who are very committed to the industry. ➢ Solid Waste Association of North America (SWANA) • SWANA's prestigious national "Professional Achievement Award," 2012 • Author of SWANA's Zero Waste Training Course and Managing Recycling Systems Training Course • Instructors for Zero Waste, Recycling Manager, Collection Systems, and Compost Courses • Member of the Composting Course Development Committee • Certified Construction and Demolition Debris Technical Associate • Director of the Collection and Transfer Technical Committee • Former Vice Chair of the Waste Reduction, Recycling, and Composting Technical Division • International Board Member ➢ SWANA Florida Sunshine Chapter • Board Member It It KCI did an exceptional job • Immediate Past President preparing the course materials. • Former Recycling Committee Chair Mitch and the team were • Distinguished Service Award Recipients instrumental in taking a complex topic and developing a ➢ American Public Works Association (APWA) program that was clear, • Technical & Management Innovation informative,and provocative. Award, 2014& 2015 David Biderman • Consultant of the Year, 2014& 2016 Executive Director • Environmental Project of the Year, 2014 SWANA ➢ National Waste and Recycling Association (NWRA) • Supplier Board of Governors • Instructor for the Waste Training Institute • National Recycling Committee Member • National Organics Subcommittee Member ➢ U.S. Composting Council (USCC) • Conference Committee Member ➢ U.S. Green Building Council (USGBC) • Leadership in Energy and Environmental Design (LEED°)Accredited Professional ➢ American Society for Testing and Materials (ASTM) • Sub-committee Representative to develop Recyclables Waste Composition Methodology kessler consulting inc. Proposals 2018\Orange Co Proposal-final 19 innovative waste solutions DocuSign Envelope ID:60890E67-6F1D-48BF-9BD4-7E57F52CDE30 Orange County,North Carolina RFP#5253 for Recycling Composition Study Section 4:Technical Expertise KCI's Project Team ==a�� KCI's project team has unsurpassed ' experience and expertise in planning and conducting recycling ! composition studies and in using the y results to achieve practical, measurable results. Below is an organizational chart of our primary project team,followed by brief descriptions of their role in the project and professional resumes. Additional staff and associates will assist with the project as needed. Client Im I ORANGE COUNTY NORTH CAROLINA KCI's Project Management Team Project Director Mitch Kessler Project Manager Robin Mitchell KCI's Project Team Peter Engel Ryan Graunke kessler consulting inc. Proposals 2018\Orange Co Proposal-final 20 innovative waste solutions DocuSign Envelope ID:60890E67-6F1D-48BF-9BD4-7E57F52CDE30 Orange County,North Carolina RFP#5253 for Recycling Composition Study Section 4:Technical Expertise Mitch Kessler, KCI president, will serve as Project Director. With more than 34 years of industry experience combined with his legal training, Mitch provides unparalleled knowledge of industry trends and a keen ability for strategic thinking. Mitch will have final responsibility for all aspects of project work and is ultimately accountable for all services provided by our firm. Robin Mitchell, Director of Technical Services,will serve as Project Manager. She has 31 years of integrated solid waste management experience with special expertise in composition studies and strategic planning. Robin has overseen nearly all KCI composition studies for the past 18 years for a wide range of clients including school systems, large institutions, hotels and resorts, large venues and arenas, and communities throughout the United States. As Project Manager, Robin will review all project plans and protocols and will be responsible for final deliverables. Peter Engel,with 31 years of experience in solid waste management,will serve as Senior Consultant for the project. Peter combines strategic thinking with technical and analytical skills to help clients achieve their materials management goals and objectives. With extensive knowledge on recyclables processing technology, recycling markets, and MRF development, Peter will provide technical advice throughout the project to ensure the project meets the current and future needs of the County and that the methodology and results fit within the current recycling environment within the United States and North Carolina. Ryan Graunke, Consultant,will serve as the onsite Field Supervisor. Ryan has planned and supervised composition studies for more than a dozen clients in the past three years, including the County's recent WCS and RCSs in Durham, NC; ECUA(Escambia County), FL; Lee County, FL; and Sarasota County, FL. Jane Gallagher, Associate,will serve KCI's local coordinator, as needed. She will be available as KCI's eyes and ears before and after the RCS field work and will assist with any logistical needs of the RCS. More detailed resumes are provided on the following pages. kessler consulting inc. Proposals 2018\Orange Co Proposal-final 21 innovative waste solutions DocuSign Envelope ID:60890E67-6F1D-48BF-9BD4-7E57F52CDE30 Orange County,North Carolina RFP#5253 for Recycling Composition Study Section 4:Technical Expertise Mitch Kessler President and Project Director Mitch Kessler has 34 years of solid waste experience and has managed or directed more than 500 projects. Mitch Formal Education served as Principal or Project Director on all the projects University of New Hampshire, NH referenced in this proposal. His legal training is especially JD, Environmental Law, 1984 useful in understanding and interpreting local, state, and Purdue University, IN federal laws and regulations. His broad background in solid MA, American Studies, 1981 waste management and business distinguishes him as an BS, Management, 1979 industry leader with the history and experience to deliver results for our clients. State University of New York, NY AAS, Horticulture, 1976 Mitch is a nationally recognized expert in the procurement and operations of solid waste collection systems and Supplemental Education materials recovery programs and facilities. He is especially SWANA Certified Recycling Manager knowledgeable in collection and market development issues SWANA Certified Composting as they relate to the economic viability of solid waste and recycling programs. Systems Manager SWANA Certified Instructor for Mitch is the immediate Past President of the Florida Recycling, Collection & Composting Sunshine Chapter of SWANA and current Florida Representative on the International Board. He serves as an SWANA Certified Instructor for Zero instructor for the Recycling, Collection, Composting Waste Principles and Practices Certification, and Zero Waste Courses sponsored by SWANA National, and is a member of the SWANA committee that developed the Manager of Composting Operations Affiliations& Leadership Roles Certification Course. SWANA, Florida Sunshine Chapter, Mitch was principal investigator for a Florida Department of Board of Directors (2005-Current), Environmental Protection (FDEP)-sponsored food waste President (2011-2015) diversion study conducted by the University of Florida's SWANA, International Board (2015- Institute of Food and Agricultural Sciences Center for current) Biomass Programs and FORA. Recycle Florida Today, Inc. (RFT), A few of the recent projects that he directed are Chair (2 terms), BOD (8 terms) summarized below. Florida Organics Recyclers Association (FORA), founding Chair Zero Waste National Certification Course,Solid Waste Association of North America National Recycling Coalition (NRC), Florida representative for RIFT Mitch was project director for development of the National Zero Waste Principles and Practices Certification Course for SWANA in association with the California Resource Recovery Association. Mitch was responsible for strategic oversight and integration of the curriculum with national zero waste best practices. He co-led the initial test training and subsequent refinement of the course. kessler consulting inc. Proposals 2018\Orange Co Proposal-final 22 innovative waste solutions DocuSign Envelope ID:60890E67-6F1D-48BF-9BD4-7E57F52CDE30 Orange County,North Carolina RFP#5253 for Recycling Composition Study Section 4:Technical Expertise ➢ Development and Testing of Protocol to Determine Single Stream Recyclables Composition,ASTM Mitch directed a project to develop an ASTM standard methodology for conducting composition studies of single stream recyclables. He oversaw all aspects of the project, which consisted of reviewing existing composition study reports and methodologies, defining and testing all elements of the study, and preparing a draft protocol to be reviewed by ASTM. ➢ MRF Assistance,Charleston County, SC Mitch provides ongoing support to the county-owned MRF,which started with identification and implementation of recommendations to improve productivity and reduce costs. Mitch helped implement numerous improvements and modifications to the MRF equipment. Mitch also helped the county privatize the MRF operations and negotiated the contract between the two parties resulting in cost savings and material revenues. During this time, Mitch helped retrofit the facility to accept single stream materials. Currently, Mitch is assisting the county in siting and building a new state-of-the-art facility. r Strategic Solid Waste Planning, Durham, NC Mitch assisted the city with a comprehensive evaluation of Durham's existing solid waste facility and processing,transfer, and disposal contracts. Based on initial input from KCI, the city immediately tripled the revenue it receives for recyclable materials.The project resulted in a comprehensive report on the city's existing system, which included recommendations for system improvements. ➢ Residential Solid Waste Study, Carrboro, NC Mitch directed a residential solid waste study for the Town of Carrboro.The study was a comprehensive 3-phase approach to assist the town in reaching its long-term goal of zero waste. Tasks that Mitch oversaw in the study included an assessment of the current waste programs, WCS, operations study, organics collection review, and Pay-As-You-Throw review.The Board of Aldermen voted unanimously to accept it and to pursue Phase 1 recommendations. ➢ Strategic Planning and Procurement Assistance, Sarasota, FL Mitch directed a strategic planning project that evaluated the city's overall solid waste management system and contracts. The resulting plan provided clear recommendations for improving the cost- effectiveness of the system and enhancing waste diversion. KCI subsequently assisted with a competitive procurement for collection, processing, and transfer services that resulted in a nearly 30%savings for the city. Mitch has received the following industry awards: • Professional Achievement Award—Private Sector, 2012, SWANA • Distinguished Service Award, 2008, SWANA • George Kirkpatrick Lifetime Commitment Award, 2006, Recycle Florida Today • Outstanding Contribution Award, 2002, SWANA FL • Exceptional Leadership Award, 1997, Florida Organics Recyclers Association kessler consulting inc. Proposals 2018\Orange Co Proposal-final 23 innovative waste solutions DocuSign Envelope ID:60890E67-6F1D-48BF-9BD4-7E57F52CDE30 Orange County,North Carolina RFP#5253 for Recycling Composition Study Section 4:Technical Expertise Robin Mitchell Director of Technical Services and Project Manager Robin Mitchell has 31 years of experience in integrated solid waste management,with special expertise in Formal Education characterization studies, strategic planning, service University of Florida, FL procurements and contracts, rate analyses, and MS, Environmental Science, 1988 recycling/waste reduction program development and Kutztown, PA implementation. BA, Environmental Science, 1978 Robin currently serves as Project Director or Project Supplemental Education Manager for all KCI's waste and recyclables composition SWANA Certified Recycling Systems studies. A few of the recent projects Robin has managed are summarized below. Manager, 2002 SWANA, Certified Instructor for Zero r Waste Composition Study, North Carolina State Waste Principles and Practices University, NC Robin directed this comprehensive WCS for the university to determine the types and quantities of Affiliations&Leadership Roles waste disposed at 33 different buildings on campus. Recycle Florida Today, Inc.,former The two-week study included multiple samples Board member and Communications generated over a 24-hour period. Robin reviewed all Chair data and deliverables and incorporated waste diversion recommendations into the final report. Solid Waste Association of North America (SWANA) r Comprehensive Solid and Hazardous Waste Audit, National Recycling Coalition (NRC) Appalachian State University, Boone, NC Robin directed this comprehensive audit for the university with the objective of determining the composition of the solid waste stream generated in the academic, auxiliary, and residential areas of the campus. It consisted of sampling and sorting solid waste from more than 45 distinct areas of the campus to determine the types and quantities of recoverable materials being disposed.The Hazardous Waste Audit was conducted to establish a benchmark of the university's compliance with State and Federal regulations. Solid Waste Master Plan and Waste Composition Study, Fayetteville& University of Arkansas,AR Robin managed this project to develop a Solid Waste Master Plan for the City of Fayetteville aimed at achieving an efficient, cost-effective solid waste system that maximizes waste reduction and recycling. Project work included a WCS for the city and the University of Arkansas, evaluation of the city's operations,two pilot programs, and providing a benchmark of the existing program, all to help the city toward its goal of 80%waste diversion. Waste and Recyclables Characterization Study, Durham, NC Robin directed a comprehensive waste and recyclables characterization study for the City of Durham. KCI utilized the data to identify potential opportunities to increase waste diversion. RCS results will be used in an upcoming procurement for recyclables processing. kessler consulting inc. Proposals 2018\Orange Co Proposal-final 24 innovative waste solutions DocuSign Envelope ID:60890E67-6F1D-48BF-9BD4-7E57F52CDE30 Orange County,North Carolina RFP#5253 for Recycling Composition Study Section 4:Technical Expertise Waste Composition Study,Orange County and University of North Carolina, NC Robin directed the Orange County WCS,which included an audit of the wastes generated on the UNC at Chapel Hill campus.The study included three generator sectors for the city and four areas of the campus. Project activities included pre-planning, sorting representative samples of the municipal solid waste, analyzing the resulting data, preparing a final report that compared the results with baseline data, and developing recommendations for further waste diversion. r Resort-wide Waste Composition Audit,Confidential Theme Park, FL Robin oversaw development and planning of a three-week waste composition audit. Robin developed a two-phase approach to determine waste composition. Phase I was designed to sample waste from over 80 dumpsters and compactors while Phase II was designed to pinpoint the locations and practices where these wastes were generated. Under Robin's guidance, samples from 101 points were sorted and characterized. Results of Phase II identified specific locations and practices to be targeted for further waste reduction and recycling activities. The resulting report was highly praised by Park Executives and continues to be used in their waste reduction efforts. Recyclables Composition Study, Private Processor, FL Robin managed the planning and completion of a recyclables composition study for a private processor.The study entailed pulling and sorting representative samples from loads of recyclables delivered by four different cities. Data for each city was analyzed separately. Results were used to modify formulas included in processing contracts with the communities used to calculate revenues due to the cities. ➢ Waste Composition Study, Chatham County, NC Robin managed the Chatham County waste characterization study of materials collected at the county's twelve collection centers. The study included three generator sectors and project activities included pre-planning, sorting representative samples of the municipal solid waste, conducting a visual audit of the bulky waste, analyzing the resulting data, and preparing a final report that compared the results with baseline data. Robin has received the following industry awards: • 2012 Recycler of the Year, Recycle Florida Today • Federal Environmental Executive's "Closing the Circle Award," 1996,for work to enhance government affirmative procurement • U.S. EPA Bronze Medal, 1995, a team award for implementing the "Recycling Means Business" program • U.S. EPA Office of Solid Waste "Team Excellence Award," 1995, for work on the Recycling Market Development Task Force and "Jobs Through Recycling" initiative Prior Employment History: • U.S. Environmental Protection Agency, Region 4, Waste Reduction Specialist kessler consulting inc. Proposals 2018\Orange Co Proposal-final 25 innovative waste solutions DocuSign Envelope ID:60890E67-6F1D-48BF-9BD4-7E57F52CDE30 Orange County,North Carolina RFP#5253 for Recycling Composition Study Section 4:Technical Expertise Peter Engel Senior Consultant Peter Engel has worked since 1987 with public and Formal Education private sector clients in recycling, composting, and integrated sustainable materials management. Over Antioch University, NH that time, he has gained a deep understanding of the MS, Resource Management and many facets of sustainable materials management Administration, 1988 systems. From strategic planning to program analysis, Connecticut College, CT optimization and implementation, Peter blends BA, Human Ecology, 1981 aspirational vision with pragmatic solutions to help clients develop and implement practical solutions to achieve their materials management goals. Affiliations and Leadership Roles His core work experience includes: Antioch University New England, ✓ Audits and characterization studies Adjunct Faculty, Environmental Studies ✓ Materials management plans Northeast Resource Recovery Association ✓ Collection system planning and analysis ✓ Organics and materials recovery systems Maine Resource Recovery Association ✓ Public-private partnerships and procurement ✓ Regulatory analysis and development ✓ Financial analysis and rate studies ✓ Operational performance improvement Peter has played an integral role in implementing innovative solutions and best practices in recycling, composting, and integrated materials management for a wide range of local and regional governments and industries. He is also an experienced trainer having worked with both management and operational personnel in domestic and international contexts. r- Materials Recovery Facility Retrofit and Operational Improvement, Charleston County,SC Peter has worked closely with the county to implement two phases of retrofits and operational improvements at its existing MRF. Initially, the county needed to retrofit its old dual stream MRF to handle single stream. Peter worked with the county to develop the conceptual design,technical specifications and procurement of processing equipment to handle single stream recyclables. He has coordinated further upgrades to the tip floor and processing equipment to increase throughput and product quality, as well as helped the county secure a contract with a private MRF operator. Materials Recovery Facility Development,Charleston County,SC Peter is currently assisting the county with the development of a new 30 ton per hour single stream MRF. To date, he has developed procurement documents, reviewed vendors'technical and financial proposals, and assisted the county during vendor interviews and the selection of preferred vendors. His current work includes supporting the county with oversight and management of the MRF construction. kessler consulting inc. Proposals 2018\Orange Co Proposal-final 26 innovative waste solutions DocuSign Envelope ID:60890E67-6F1D-48BF-9BD4-7E57F52CDE30 Orange County,North Carolina RFP#5253 for Recycling Composition Study Section 4:Technical Expertise University Waste Audit and Strategic Plan, Pennsylvania State University, PA Peter is the Project Manager for a waste generation and composition study and strategic plan for Penn State University. The project includes in-depth analysis of all discarded materials from diverse building types (administration, classroom, dining, sport, and residential). This information, along with assessment of operations and facilities, is being used as the basis for development of a solid waste plan to improve recovery, program performance, and cost effectiveness. Peter is responsible for strategic oversight and management of all project activities. Materials Recovery Facility Development, Emerald Coast Utilities Authority, (ECUA), Pensacola, FL Peter worked closely with ECUA throughout development of its state-of-the-art MRF. Initially, he assessed various recycling and processing scenarios including different types of processing options and regionalization opportunities. Once ECUA decided to develop its own MRF, his work focused on two partnerships with the private sector—one to provide the processing system and one to operate the MRF.This involved developing procurement documents, analyzing and comparing proposals, participating in team meetings, shortlisting vendors, and negotiating contracts. For the equipment procurement, Peter reviewed MRF design including building specifications and processing system design and drafted the performance statement. For the operator procurement, he helped negotiate the operating fees and revenue sharing terms, drafted the contract, and reviewed the operating plan. Peter was Project Manager for all recyclables composition studies conducted for ECUA. Recyclables Composition Study and Processing Contract Assistance, Lee County, FL Peter has managed a project assisting Lee County with renegotiating the county's contract with its recyclables processing contractor at the county-owned MRF. Peter was integral in planning the recyclables composition study to ensure that the study produced results that would be usable in these negotiations. Peter is currently providing strategic and technical assistance to in reviewing documents and letters from the processor and drafting language for amendments to the contract. i= Recycled Materials Collection and Processing Analysis, Major Theme Park, Florida Peter coordinated this analysis of four recycling programs alternatives, including conversion to single stream, addition of glass, and alternative processing and marketing strategies. Work included estimating recovery rates, estimating capital and operating costs, and identifying the advantages, disadvantages, and strategic implications for each alternative. The results allowed the client to identify opportunities to improve efficiency, reduce costs, increase diversion, and maintain a financially sustainable recycling program. Materials Recovery Facility Analysis, Boulder County, CO Peter coordinated this detailed operational and financial evaluation of the Boulder County Recycling Center. A two-day on-site audit took a comprehensive look at facility layout, process flow, equipment configuration, sorting procedures, labor requirements, and commodity production. Supplemented with analysis of historical records, KCI determined key performance metrics for the MRF compared to industry standards and developed practical recommendations for improving current operations. Prior Employment History • TERRA, Principal Consultant • E&A Environmental Consultants, Consultant kessler consulting inc. Proposals 2018\Orange Co Proposal-final 27 innovative waste solutions DocuSign Envelope ID:60890E67-6F1D-48BF-9BD4-7E57F52CDE30 Orange County,North Carolina RFP#5253 for Recycling Composition Study Section 4:Technical Expertise Ryan Graunke Consultant Ryan Graunke's solid waste experience began as an undergraduate at the University of Florida,where he was an Formal Education intern with the Office of Sustainability. He assisted in the University of Florida, FL development of a recycling program for on-campus MS, Interdisciplinary Ecology, 2011 tailgating activities. He also launched a campaign to teach students about what materials are recyclable on campus. University of Florida, FL BS, Environmental Science, 2008 Ryan is a scientifically-minded individual and an accomplished researcher with skills in designing experiments, data analysis, and technical writing. His Affiliations&Leadership Roles undergraduate thesis won the Student Research on Campus Recycle Florida Today, Inc. - Sustainability Award from the Association for the Organics Committee Member Advancement of Sustainability in Higher Education in 2008. Ryan's master's thesis on the effect of mechanical USCC- Member pretreatment on the anaerobic digestion of food waste won the "Best Thesis"Award from the University of Florida— Institute of Food and Agricultural Sciences in 2011. He has authored two scientific articles that have been published in peer-reviewed journals, including one titled "Food Waste Auditing at Three Florida Schools." Since joining KCI in 2015, Ryan has worked on a wide variety of projects with an emphasis on composition studies. Below is a sampling of some studies Ryan has worked on: r Waste and Recyclables Composition Study, Durham, NC Ryan was sort supervisor for a comprehensive waste and recycling composition study that targeted solid waste generated by the city's single family residential, multi-family residential, and commercial sectors, and curbside single stream recyclables collected by the city. Visual audits were also conducted on bulky waste delivered to the city's transfer station. Activities included overseeing proper sorting procedures, managing the temporary laborers, conducting visual audits, analyzing data, and preparing the final report.The results of the study were used to evaluate how the city can improve its recycling program, as well as to reevaluate the average market value of single stream recyclables collected by the city. Waste Composition Study, Orange County, NC Ryan was a field supervisor for a five-day WCS for Orange County, NC. The study targeted waste received at the county's transfer station collected by various public and private haulers from single family, multi-family, and commercial sectors, including sampling selected building types from the University of North Carolina. A total of 53 samples were sorted over the five days. Ryan's field work responsibilities included pulling samples,training and supervising the sort crew, and recording data. Ryan also compiled all the data, calculated composition by sector and geographic location, and wrote the technical memo to present the results to the county. This data was compared to historical waste composition data maintained by the county to measure changes in its waste composition and the effects of its recycling and waste diversion efforts. kessler consulting inc. Proposals 2018\Orange Co Proposal-final 28 innovative waste solutions DocuSign Envelope ID:60890E67-6F1D-48BF-9BD4-7E57F52CDE30 Orange County,North Carolina RFP#5253 for Recycling Composition Study Section 4:Technical Expertise ➢ Resort-Wide Waste Composition Audit, Confidential Theme Park, FL Ryan was a field supervisor for a five-day waste characterization study for a confidential theme park. Over the course of the five-days,waste from 59 separate generation points, representing a cross section of activities within the park,were hand sorted into 38 material categories by two sort crews supervised by Ryan. Ryan coordinated with park staff to ensure accurate collection and separation of collected materials from each generator point. Upon completion of the study, Ryan compiled and analyzed the data to calculate the composition of waste from each generation point. He also used waste generation data recorded by the client during the study to develop a spreadsheet-based tool that the client could use to extrapolate the results of the study across the entire park. ➢ Waste Audit, Pennsylvania State University, PA Ryan was field supervisor for a two-week(ten-day) comprehensive waste audit for Penn State University. Ryan worked closely with university staff to coordinate logistics for collecting and auditing the daily total waste generated for six separate days from twelve separate buildings. Ryan developed a detailed sampling plan that fit with the custodial and physical plants operations and allowed KCI to complete the full audit within two weeks. Ryan trained and supervised a crew in hand sorting 72 total samples of solid waste. Additionally, Ryan conducted visual assessments to estimate contamination in each of five streams of recyclables and a compost stream. Ryan was responsible for compiling and analyzing all data collected in the field and preparing a technical memo to provide these results to the client. Ryan will then be assisting the project team in applying these results to the Solid Waste Master Plan. Recyclables Composition Study, Lee County, FL Ryan was the field supervisor for a five-day recyclables composition for Lee County. Ryan conducted all pre-sort planning activities, including developing a sampling and sorting protocol agreeable to both the county and private processor and preparing a detailed sampling schedule that sampled from loads of recyclables that represented a cross section of the county. During the field work, Ryan oversaw the sampling and hand-sorting of 50 samples of single stream recyclables, including training the sort crew and ensuring accurate sorting of materials. Ryan analyzed all data obtained during the field work and prepared a technical memorandum summarizing the results and their effects on the AMV, as specified in the processing contract. ➢ Recyclables Composition Study, Emerald Coast Utilities Authority(ECUA), Pensacola, FL Ryan was the field supervisor for two separate recyclables composition studies of curbside-collected single stream recyclables. He was responsible for all aspects of the study, including developing a sampling schedule, sort protocol, material categories, and site safety plan; planning for field work logistics, ensuring proper sampling and sorting procedures; managing the temporary laborers, analyzing data, and preparing the final report. For each study, Ryan oversaw the sampling and sorting of 39 samples of single stream recyclables. The results of the studies were used to measure the composition of recyclables that ECUA receives at its materials recovery facility in order to calculate the average market value of the recyclables. Prior Employment History • Indiana Department of Environmental Management,Air Quality Permit Writer • University of Florida, Soil and Water Science Department, Graduate Research Assistant kessler consulting inc. Proposals 2018\Orange Co Proposal-final 29 innovative waste solutions DocuSign Envelope ID:60890E67-6F1D-48BF-9BD4-7E57F52CDE30 Orange County,North Carolina RFP#5253 for Recycling Composition Study Section 4:Technical Expertise Jane Gallagher Associate Jane Gallagher has 33 years of experience in the environmental field including her work with General Formal Education Motors, U.S. Environmental Protection Agency (USEPA), University of North Carolina, NC and as an adjunct professor for UNC Chapel Hill. Early in PhD, Environmental Toxicology, 1986 her career Jane was hired by General Motors as laboratory and production supervisor with University of Utah, UT responsibilities in the area of wastewater and sludge MS, Public Health, 1982 treatment at one of nation's first zero discharge Purdue University, IN wastewater recycling plants. MS, Environmental Engineering, 1981 Jane recently retired from the USEPA(2014)where she was a health research scientist for over 25 years. She Certifications gained experience in both clinical and community- based research and sustainability studies collaborating with Safe handling biological, hazardous and local, national, and international scientists. She also radiological waste understands state and national regulations and related Ethics training permit requirements. Community-based field training Jane has authored over 50 peer reviewed publications. She is knowledgeable in the area of sustainability metrics (transportation, land use,water supply, waste Community Leadership Roles management, green technologies, built environment, NC Environmental Justice Network, and health and environmental) as evidenced by her Member(2013-present) recent publication in the journal Sustainability (Sustainability, Health and Environmental Metrics: Family and Community Extending Impact on Ranking and Associations with Socioeconomic Services (FACES), Board Member Measures for 50 U.S. Cities, Gallagher et al 2013). (2016- present) Child Care Network Chatham County, Jane has expertise in the areas of database Executive Board member (2009-2015) management, contract oversight, preparation of SOPS and documents/presentations for Internal Review Family Chatham County Community in boards, progress reports for local county officials and Schools (Formally Chatham Together), administrative and research staff. Member(2006-2015) Selected awards for research or community excellence: • Purdue University Civil Engineering Alumni Award recognizing her career achievements, work on significant projects and community involvement/leadership qualities (2006). • Competitive RFP for which Jane was awarded $1.2 million grant for an interdisciplinary research study focused on exposure assessment, biomonitoring and application of cutting edge genetic technologies for a childhood asthma study conducted in Detroit Michigan. • EPA's Bronze award for exemplary service recognizing her and co-investigators' efforts which extended multidisciplinary collaborations with other EPA divisions, universities (Johns Hopkins State University at Michigan, UNC Chapel Hill, NCCU,Albany College of Pharmacy) and contract laboratories. kessler consulting inc. Proposals 2018\Orange Co Proposal-final 30 innovative waste solutions DocuSign Envelope ID:60890E67-6F1D-48BF-9BD4-7E57F52CDE30 Section 5 Project Approach As requested, KCI has included our proposed project approach for conducting the RCS. Attachment A to this proposal provides our proposed Sampling and Sorting Protocol,which includes our proposed material categories.Attachment B provides our proposed Site Safety Plan. These documents are all marked as "CONFIDENTIAL" as it is a "trade secret" as defined in NC General Statues 66-152(3) and is proprietary information belonging to KCI. KCI has spent considerable time and resources customizing the protocol over our extensive years of conducting RCSs. Please note: we are happy to modify all documents to meet the needs of the County. Benefits of ICU's Protocol During our two decades of RCS experience, KCI has been refining and fine tuning our RCS protocol to keep up to KCI successfully date with the ever-changing recyclables stream, recommended innovative packaging materials, and recycling markets. Some of the approaches for system-wide benefits of KCI's methodology are discussed below. changes to the County's solid waste program that • Prior to pulling samples of recyclables, KCI will immediately increased ensure the load is thoroughly mixed. Because operational efficiencies and recyclables have drastically different densities resulted in significant cost (i.e.,glass versus plastic bottles), materials tend savings to the County to settle during collection and transport. Mixing helps to redistribute the materials and disrupt Joe Dawson any stratification that occurs, ensuring a more County Attorney representative sample. Charleston County,SC • KCI takes extra precautions to ensure accurate weighing. We line all containers with a new plastic bag at the beginning of each sample to ensure sorted materials are weighed accurately. Our method eliminates the potential for inaccurate weighing caused by the residue from previous samples remaining on containers, which is an issue for firms that use unlined containers and only record tare weights at the beginning of the sort. • KCI will be conducting the RCS across an entire week. This allows samples to be pulled from across the entire cross section of each program, rather than just select days. For example, we will be pulling samples from the residential collection programs every day of the RCS, meaning we have a more thorough representation of all areas of the County that are collected during that week. • KCI uses an electronic tablet in the field to enter all data. The data is saved in duplicate and backed up to KCI's servers every night. This ensures the security of the data and removes the risk of lost or destroyed hard copy data sheets. Furthermore,the time and potential errors of entering data from the hard copy to an electronic version are eliminated. kessler consulting inc. Proposals 2018\Orange Co Proposal-final 31 innovative waste solutions DocuSign Envelope ID:60890E67-6F1D-48BF-9BD4-7E57F52CDE30 Orange County,North Carolina RFP#5253 for Recycling Composition Study Section 5: Project Approach Number of Samples As described in the protocol, KCI is proposing to conduct the RCS over 5 consecutive days during which up to 55 samples of single stream recyclables will be pulled and hand sorted, for an average of 5 samples from each of the 11 programs included in the RCS. A minimum of 3 samples is required to calculate a 90%confidence interval. Based on KCI's experience with analyzing RCS data, a sample size of 5 will in most cases produce statistically relevant 90%confidence intervals for major categories of recyclable materials. For programs with less tonnage and for programs that deliver fewer than 5 loads of recyclables during the week, KCI may pull fewer than 5 samples or may pull multiple samples from a load. KCI will work with County and UNC staff to develop a program-specific sampling schedule. The greater the number of samples,the greater the level of accuracy and the narrower the 90% confidence interval. Therefore, KCI offers an alternative proposal to conduct a 6-day sorting event (Monday-Saturday) during which up to 66 samples would be sorted,for an average of 6 samples per program. Material Categories KCI has reviewed the material categories listed in the RFP and proposes a few modifications to the list of materials for the RCS. KCI has extensive experience working with single stream MRFs and processing equipment, material markets and specifications, and processing contracts. Our proposed categories incorporate the critical recyclable commodities that single stream MRFs can produce and market. For example,the industry standard for a single stream MRF is to produce three paper commodity streams: corrugated cardboard, mixed paper, and newspaper. Our methodology aligns with these and will determine the inbound composition for these three materials. Our categories also align with the material types accepted in the County's program. For example, #2, #4, and #5 plastics are separate from other resin types since the County does not accept#3,#6, and #7 plastics. We have also separated PET, HDPE-colored, and HDPE-natural bottles into separate categories as these materials have very different market values and many single stream MRFs process these into separate commodity streams. KCI has also modified the list of contaminants in the material categories provided in the RFP. The material categories proposed by KCI incorporate contaminants that are important to the operation of a MRF (such as wet fiber), while also informing the County about the major types of contaminants within the recycling stream (such as organics and hazardous waste). Furthermore, KCI will perform a count, in addition to weight, of some of these more critical contaminants, such as tanglers and bagged materials, as often it is the number of these rather than the percent by weight that affects the processing operation. KCI is fully amenable to working with the County to modify and refine the material category list to meet the goals of the County and is willing to use the list of materials in the RFP. As this is the list we used in the recent WCS we conducted for the County,we are very familiar with the materials and are capable of sorting into these categories. As mentioned previously, please see Attachment A for KCI's proposed Sampling and Sorting Protocol, which includes a sampling schedule and material categories list, and Attachment B for our proposed Site Safety Plan. kessler consulting inc. Proposals 2018\Orange Co Proposal-final 32 innovative waste solutions DocuSign Envelope ID:60890E67-6F1D-48BF-9BD4-7E57F52CDE30 Section 6 Pricing As requested,the table below provides our proposed pricing and options. KCI proposes to conduct the scope of work outlined in Section 2 on a time-and-material basis for the not to exceed amount listed below, depending on the option selected by the County.These prices include all labor, expenses, and contracted sort labor. Should the County choose to provide day laborer(s),the pricing would be adjusted accordingly. Line A is the price assuming day laborers are paid the standard wage for this type of labor. Line B assumes day laborers are paid a living wage as specified in the RFP. Both lines include two options: a 5- day(55 sample) sorting event or a 6-day (66 sample)sorting event.The 6-day budget slightly exceeds the County's stated not-to-exceed budget of$30,000 for the study. Should inclement weather impact the RCS to the point that sorting activities cannot occur, or the composition of recyclables is compromised (e.g. rain-drenched paper), KCI estimates the cost per additional day to be$1,500. If the County wishes KCI to participate in an onsite presentation, the additional cost is estimated to be $3,000. Cost per Cost per Cost per additional additional day if additional sample inclement Day sample (extended weather or other Additional laborer #of Alt# (added work events require cost for wages samples Price samples Price day)' day)z additional time' presentation A Standard 55 $28,580 66 $31,853 $298 $294 I $1,500 I $3,000 B Living 55 $29,900 66 $33,569 $310 $343 I $1,500 I $3,000 'Cost per sample assuming an additional day is added to the study during which 11 samples are sorted. z Cost per sample assuming additional samples are added to the 5-day study,thereby extending the work day. 3 This assumes that no sorting occurs on this day since it does not include the cost of day laborers. KCI does not anticipate any additional costs to the County. When contracting for consulting services, what you get is time. Based on our hourly rates, which are very competitive in the solid waste industry, and our team's high level of expertise,we believe KCI provides the greatest value for the funds expended. KCI will submit a monthly invoice with individual hours for each team member along with a description of work activities performed during the month. In summary, we are proud of our firm's reputation for client service and committed to continuing a tradition of excellence. Our goal is to provide clients with continuity, creativity, and personalized service unmatched by any other company. We focus on achieving measurable results. We work very efficiently, focus solely on the task at hand, and keep our overhead to a minimum. We look forward to the opportunity to assist Orange County Solid Waste. kessler consulting inc. Proposals 2018\Orange Co Proposal-final 33 innovative waste solutions DocuSign Envelope ID:60890E67-6F1D-48BF-9BD4-7E57F52CDE30 Section 7 Financial Capability and Insurance Kessler Consulting, Inc. is a privately held S-corporation incorporated in the State of Florida. During its 30 years in operation, Kessler has: • Never filed bankruptcy or had any assets attached by any court; • Never had a contract terminated for default; • Never been accused or convicted of a Public Entities Crime. Attached to this proposal is KCI's certificate of Insurance kessler consulting inc. Proposals 2018\Orange Co Proposal-final 34 innovative waste solutions DocuSign Envelope ID:60890E67-6F1D-48BF-9BD4-7E57F52CDE30 Attachments A. Proposed Sorting and Sampling Protocol (Confidential) B. Proposed Site Safety Plan (Confidential) C. Required Forms ■ Execution of Proposal ■ E-verify Affidavit ■ NC Certificate of Authorization ■ Certificate of Insurance ■ Signed Addenda Covers D. Reference Letters E. Innovative Times — KCI's Client Newsletter kessler consulting inc. Proposals 2018\Orange Co Proposal-final 35 innovative waste solutions DocuSign Envelope ID:60890E67-6F1D-48BF-9BD4-7E57F52CDE30 Attachment C Required Forms DocuSign Envelope ID:60890E67-6F1D-48BF-9BD4-7E57F52CDE30 The person executing the proposal,on behalf of the vendor,being first duly sworn,deposes and says that: (1) He or she is fully informed regarding the preparation and contents of the attached Proposal and of all pertinent circumstances regarding such Proposal; (2) Neither he/she,nor any official,agent or ernpbyee of the vendor has entered Into any agreement,participated In any collusion,or otherwise taken any action which Is in restraint of free competition in connei0fwlth this proposal-and SIGNATURE OF PROPOSER Kessler 6onsulfing, Inc. (Print full name of corporation) 14620 N. Nebraska Ave.,Bldg. D, Tampa, FL 33613 . (Address-County-State-Zip Corte) - Attest ( ry/Assistant Secretary) By: - - - esident/Vice President/Assistant Vice President) Printed: Mitch Kessler Title: President CORPORATE SEAL Federal ID.or Social Security Number NOTE-AFRDAWT MUST BE NOTARIZED Subscribed and sworn to before me this_3CL day of`_&01& ZQI8 My Commission Expires tle SHEASTAPLETOW _°'' y i s.: My COMMISSION#GGo49229 EXPIRES:December 6,2020 F°„'•' Bonded Thru Notary PuViic Underwriters DocuSign Envelope ID:60890E67-6F1D-48BF-9BD4-7E57F52CDE30 STATE OF NORTH CAROLINA AFFIDAVIT ORANGE COUKTY c w<+trst ne scYrosiic+asee�es I Mitch Kessler (the Individual attesting below),being duty authorized by and on behalf of Kessler Consulti (the erdity bidding on PMec( hereinafter"Employer)after first being duty swam hereby swears or alffinns ss follows: 1. Employer understands that E Va&is the federal E-Verify program operated by the United States Departrl*re d Homeland Security and other f&&ral agencies,or any successor or equivalent program used to verify the work authorization of newsy hired employees pursuant to federal law lo accordance with NCGS §64- 25(5). 2. Employer understands that Each empbyer, after hiring an employee to work in the; United States,shall verify the work authorization of the employee through E-Verify in aoordance with NCGS§64-26(a). 3. Emj2im is a person,business entity,or other organization that transacts business in this Stale and that employs 25 or we employees in this State. (mark Yes or No) a. YES , or b. NO X 4. Employer`s subcontracbrs comply with E-Verify,and If Ernployer is the winning bidder on this project Employer will ensure oomplianoe with E Verify by any subcontractors subsequently hired by Employer. This day of August ,204& 2018 Sloat6re of Aftnt ,'SM':" SHEASTAPLETON print or Type Name: M i c >rg.= MY COMMISSION#GG 019229 +��of Coi]rily EXPIRES:Deoember6,2020 =r i' 4��1 s LLI� '�rf ,BO[l Thru Nowt'Pu*U�1d8flK Ic Signed and swam b(or ofFimvDd)before me,this the day of - W4. ZOl S My Commission Expires' 121 Notary Pubkc Docu Sign Envelope ID:60890E67-6F1 D-48BF-9BD4-7E57FF�52�En 4 A RO L I N A Department of the Secretary of State CERTIFICATE OF AUTHORIZATION I, Elaine F_ Marshall, Secretary of State of the State of North Carolina, do hereby certify that KESSLER CONSULTING, INC. a corporation organized under the laws of Florida was authorized to transact business in the State of North Carolina by issuance of a certificate of authority on the 27th day of June, 2011_ I FURTHER certify that the said corporation's certificate of authority is not suspended for failure to comply with the Revenue Act of the State of North Carolina; that the said corporation's certificate of authority is not revoked for failure to comply with the provisions of the North Carolina Business Corporation Act; that its most recent annual report required by G.S_ 55-16-22 has been delivered to the Secretary of State; and that a certificate of withdrawal has not been issued in the name of the said corporation as of the date of this certificate. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal at the City of Raleigh, this 30th day of August, 2019. x � ' y Cs IL'=111 Sean to verify online. Certification# 1032105I2-1 Deference# 14759642- Page: 1 of 1 Secretary of State Verify this certificate online at litip://www.sosne.gov/Verification DocuSign Envelope ID:60890E67-6F1D-48BF-9BD4-7E57F52CDE30 DATE(MM/DDIYYYY) AC"RD CERTIFICATE OF LIABILITY INSURANCE 3/2/2o1a THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT Paula O'Shea Lassiter-Ware Insurance, Inc. aC.N Ext: (800)845-8437 Fvc No: (888)683-8680 1317 Citizens Blvd. E-MAIL ADDRESS:Paulao@lassiterware.com INSURERS AFFORDING COVERAGE NAIC# Leesburg FL 34748 INSURERA:The Phoenix Insurance Company 25623 INSURED INSURERB:Travelers Property Casualty Company 25674 Kessler Consulting, Inc. INSURERC:The Travelers Indemnity Company 25658 14620 N. Nebraska Ave INSURERD:Travelers Casualty & Surety Co 19038 Building D INSURER E:Admiral Insurance Company 24856 Tampa FL 33613 INSURER F COVERAGES CERTIFICATE NUMBER:18/19 MASTER CERT REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR ADDL SUBR POLICY EFF POLICY EXP TYPE OF INSURANCE LTR INSD WVD POLICY NUMBER MM/DD/YYYY MM/DD/YYYY LIMITS X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 DAMAGE ToA CLAIMS-MADE � OCCUR PRE M SES Ea oNcur ante $ 1,000,000 6808H7258301847 3/7/2018 3/7/2019 MED EXP(Any one person) $ 5,000 PERSONAL&ADV INJURY $ 1,000,000 GENT AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2,000,000 POLICY PRO- ❑ X JECT LOC PRODUCTS-COMP/OPAGG $ 2,000,000 OTHER: $ AUTOMOBILE LIABILITY COEaMBINED ccident SINGLE LIMIT �$ 1 000�000 a B X ANY AUTO BODILY INJURY(Per person) $ ALL OWNED SCHEDULED BA6C56262118 3/7/2018 3/7/2019 BODILY INJURY(Per accident) $ AUTOS AUTOS X HIRED AUTOS X NON-OWNED PROPERTY DAMAGE $ AUTOS Per accident Medical payments $ 5,000 X UMBRELLA LIAB X OCCUR EACH OCCURRENCE $ 3,000,000 C EXCESS LIAB CLAIMS-MADE AGGREGATE $ 3,000,000 DED X I RETENTION$ 10,000 CUP6C7794891847 3/7/2018 3/7/2019 $ WORKERS COMPENSATION X PER OTH- AND EMPLOYERS'LIABILITY Y/N STATUTE I I ER ANY PROPRIETOR/PARTNER/EXECUTIVE E.L.EACH ACCIDENT $ 1,000,000 OFFICER/MEMBER EXCLUDED? N/A D (Mandatory in NH) UBOK6037781847 3/7/2018 3/7/2019 E.L.DISEASE-EA EMPLOYE $ 1 000 000 If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ 1,000,000 E Professional Liability FEIECC1953704 3/7/2018 3/7/2019 Each Claim $2,000,000 Contractors Pollution Claims-Made Aggregate $2,000,000 DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES (ACORD 101.Additional Remarks Schedule,may be attached if more space is required) CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE -For Bidding Purposes Only THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN c/o Kessler Consulting, Inc. ACCORDANCE WITH THE POLICY PROVISIONS. 14620 N. Nebraska Avenue Building D AUTHORIZED REPRESENTATIVE Tampa, FL 33613 L tcc2�x o Paula O'Shea/PAULAO ©1988-2014 ACORD CORPORATION. All rights reserved. ACORD 25(2014/01) The ACORD name and logo are registered marks of ACORD I N S025(201401) DocuSign Envelope ID:60890E67-6F1D-48BF-9BD4-7E57F52CDE30 �1 ORANGE COUNTY Department of Solid Waste Management ORANGE COUNTY NORTH CAROLINA Orange County Financial Services Department ADDENDUM #1 September 4, 2018 RFQ 5253 Request for Proposals Recycling Composition Study To all Vendors: Modifications to bid documents for the above-named Request for Proposal are made as follows and shall be included in the proposed amount. Questions received with County's responses: • Due date has been extended to September 12, 2018 at midnight • See following pages for answers to questions received All other terms and conditions shall remain the same By: David E. Cannell, Purchasing Agent; dcannell(cDco.orange.nc.us / (919) 245-2651 Acknowledgement of receipt of this addendum shall be included with your submittal Company Name: Kessler Consulting, Inc . Mitch Kessler f By:Date Received:Received: September 4 , 2018 P.O. Box 8181 200 South Cameron Street Hillsborough, North Carolina 27278 Telephones: Area Code 919-245-2651 Fax: 919-636-4913 DocuSign Envelope ID:60890E67-6F1D-48BF-9BD4-7E57F52CDE30 �1 ORANGE COUNTY Department of Solid Waste Management ORANGE COUNTY NORTH CAROLINA Orange County Financial Services Department ADDENDUM #2 September 5, 2018 RFQ 5253 Request for Proposals Recycling Composition Study To all Vendors: Modifications to bid documents for the above-named Request for Proposal are made as follows and shall be included in the proposed amount. Questions received with County's responses: • See following pages for answers to questions received All other terms and conditions shall remain the same By: David E. Cannell, Purchasing Agent; dcannellC@co.orange.nc.us / (919) 245-2651 Acknowledgement of receipt of this addendum shall be included with your submittal Company Name: Kessler Consulting, Inc . By: Mitch Kessler Date Received: September 5, 2018 P.O. Box 8181 200 South Cameron Street Hillsborough, North Carolina 27278 Telephones: Area Code 919-245-2651 Fax: 919-636-4913 DocuSign Envelope ID:60890E67-6F1D-48BF-9BD4-7E57F52CDE30 �1 ORANGE COUNTY Department of Solid Waste Management ORANGE COUNTY NORTH CAROLINA Orange County Financial Services Department ADDENDUM #3 September 8, 2018 RFQ 5253 Request for Proposals Recycling Composition Study To all Vendors: Modifications to bid documents for the above-named Request for Proposal are made as follows and shall be included in the proposed amount. Questions received with County's responses: • See following pages foranswersto questions received All other terms and conditions shall remain the same By: David E. Cannell, Purchasing Agent; dcannell(cD_co.orange.nc.us / (919) 245-2651 Acknowledgement of receipt of this addendum shall be included with your submittal Company Name: Kessler Consulting, Inc . By. Mitch Kessler Date Received: September 8 , 2018 P.O. Box 8181 200 South Cameron Street Hillsborough, North Carolina 27278 Telephones: Area Code 919-245-2651 Fax: 919-636-4913 DocuSign Envelope ID:60890E67-6F1D-48BF-9BD4-7E57F52CDE30 Attachment D Reference Letters DocuSign Envelope ID:60890E67-6F1D-48BF-9BD4-7E57F52CDE30 AppalaTE chian /su>s t aaI n Office of Sustainability Appalachian East Hall ASU Box 32161 Boone,NC 28608-2161 Ph.: (828)262-2659 Fax: (828)262-2666 Sustain.app state.edu To Whom It May Concern: It is my pleasure to recommend the services of Kessler Consulting, Inc. to you. Appalachian State University worked directly with Shane Barrett, Consultant with Kessler Consulting, to conduct a comprehensive waste audit on campus. The company offers top-notch quality, service and rates. Across the board, we are always pleased with their work. One project in particular illustrates their attention to detail and concern for quality. The project consisted of a two-fold waste audit that included solid waste auditing as well as hazardous waste lab assessments. Through the results of these audits, we have been given the tools we need to promote waste reduction on our campus, and continue toward our zero waste commitments. We believe that their creativity and knowledge of waste auditing strategies helped lead to these successes. Please consider Kessler Consulting, Inc. for all your solid waste management needs. I recommend them and can't say enough about the positive experience we enjoyed while working with everyone that represented the Kessler Consulting team. Thank you for your time and consideration. If you would like additional information, please contact me at 828-262-2667 or maxwelljb(aappstate.edu. Sincerely, Jennifer Maxwell Resource Conservation Specialist Appalachian State University DocuSign Envelope ID:60890E67-6F1D-48BF-9BD4-7E57F52CDE30 DURHAM CITY OF DURHAM Department of Solid Waste Management 101 CITY HALL PLAZA 27701 1833 Camden Avenue I Durham, NC 27704 919.560.41861 919.560.1197 18 69 www.durhamnc.gov CITY Of MEDICINE June 20,2016 To Whom It May Concern: I have had a five year relationship with Kessler Consulting, Inc. (KCI). KCI recently completed the Waste and Recyclables Characterization Study for the City of Durham, Solid Waste Management Department. KCI is currently working with staff to initiate an Organics Pilot Program based on results from the study. Their sincerity and dedication in providing us with a great service has in turn provided us with ideas to increase our diversion rates. As our consultant Kessler Consulting, Inc. has been very cooperative and willing to work with us to enhance our programs. Below is a list of the duties that KCI has performed for the City of Durham: • KCI successfully assisted the City of Durham in negotiating a recycling processing contract. Under the terms of this contract Durham is still receiving rebates while other municipalities in our vicinity aren't getting rebates or are actually paying for recycling processing services. • Completed a Request for Proposal(RFP) for building a new transfer station at no cost to the City of Durham. The contract also contained provisions for the operation of the transfer station as well as the shipping and disposal of the refuse. The contract resulted in a 17%reduction in the per-ton disposal fee. • Kessler Consulting, Inc. staff members Mitch Kessler, Robin Mitchell and Shane Barrett have been willing to assist with presentations, site visits and analyzing data. • Kessler Consulting, Inc. is flexible and willing to explore ideas as we have expanded acceptable materials and restructured our collection methods. KCI has become our first option for consulting services as related to solid waste issues. I wholeheartedly recommend them. Sincerely, Donald M. Long Director of Solid Waste Management City of Durham,NC 919-560-4186 ext. 32222 919-201-0258-Cell donald.longgdurhamnc.gov DocuSign Envelope ID:60890E67-6F1D-48BF-9BD4-7E57F52CDE30 C Nk N1POST Mitch Kessler Kessler Consulting, Inc. Building D 14620 N. Nebraska Avenue Tampa, Florida 33613 Re: Letter of Recommendation Dear Mitch: With this letter I would like to express my appreciation for the professional and on-point solid waste consulting work in the area of organics recycling your firm has performed for Mecklenburg County and to state my recommendation for utilizing Kessler Consulting, Inc. (KCI)to other interested parties. I have had the distinct pleasure of co-managing the project along with the KCI team on a Food Waste Diversion Study. The information in the study was directly used in the County's Solid Waste Master Plan revisions. This project was aimed to better understand the quantities, distribution, market and infrastructure for the commercial and residential sectors. The study's goal was to establish baseline information needed to evaluate the feasibility of a future food waste recovery pilot program and subsequent countywide recovery program. Specifically, KCI's study,working with staff executed the following Nine actions for the commercial and residential sectors: 1) identified the commercial major generators and food waste generation 2) calculated the amount of food waste generated per household 3) profiled existing food waste recovery programs 4) profiled existing facilities and capacity 5) profiled successful food waste recovery programs in other jurisdictions B) assessed the existing and potential food waste collection and transport options 7) pin-pointed the economic, and environmental policy drivers for diversion, and 8) presented the local barriers (gaps) and opportunities for program implementation and 9) presented the findings and recommendations for diversion. Most importantly, KCI staff prepared a useful report to not only the County, but one that has been used by the private sector that wants to work with the County to bring forth food waste organics diversion to the County. I have found the entire staff at KCI to be dependable,very thorough, and polished. In other words,they rock! Your meetings and presentations are always succinct; never missing a beat. On behalf of Mecklenburg County Waste Reduction and Composting staff, I would like to thank KCI for its environmental consulting services, staff skills, client services,and subject matter knowledge. Respectfully, E. Ngol� ,e Ford E.Nadine Ford,Sr. Environmental Specialist Organic Waste Reduction,Mecklenburg County, NC DocuSign Envelope ID:60890E67-6F1D-48BF-9BD4-7E57F52CDE30 Department of Administration Environmental Management Collections 13 Romney Street ® 4, Disposal Charleston, SC 29403 ® Education Tel: 843.720.71 T 1 Engineering Fax: 843.720.71 1 5 CHARLESTON Recycling ■ COUNTY ■ SOUTH CAROLINA Composting Re: Letter of Recommendation To Whom It May Concern: This letter is being written on behalf of Kessler Consulting, Incorporated (KCI). Charleston County has engaged the services of KCI to assist in the design and implementation of targeted recycling programs aimed to support the County's goal of achieving a 40% recycling rate. KCI identified market segments with the greatest potential for waste diversion, assessed the resource requirements for each program, and established a timeline for program implementation. Comprehensive programs designed and implemented to-date have included,but not limited to: • "All in One" Single Stream Residential Recycling • Annual Earth Day Event • Commercial Food Waste Recovery • College &University • Commercial Business Two Cart Recycling • School District K-12 • Multi-family Residential Recycling • Parks and Recreation Waste Reduction • Yard Waste Landfill Plastic Bag Ban • Special Events and Large Venues • Customer Service Script, Tracking and Reporting of Incoming Calls For each program, KCI led the plan design for the program and educational materials, web site content, and outreach activities. KCI staff coordinated the involvement of all stakeholders, and helped initiate a complementary relationship between the Programs division and Collection Operations as well as community program partners. The contribution of KCI staff to the Programs Division has contributed to a tripling of the County's recycling rate over the past three years. KCI's mentoring and training of Programs staff has elevated the performance of each member of the team and contributed to their ability to move the new programs forward with measurable and verifiable results to achieve the County's 40%recycling goal. I recommend KCI to any organization requiring the expertise and assistance of a solid waste consultant. KCI listens to the unique needs of their clients and provides clear recommendations and innovative solutions that produce targeted results. It has been a pleasure to work with a consultant who takes on our goals and challenges and makes them their own. If you have any questions, please feel free to contact me. Regards, Carolyn Carusos Recycling Program Manager Charleston Countv Environmental Management recycle.chariestoncounty.org DocuSign Envelope ID:60890E67-6F1D-48BF-9BD4-7E57F52CDE30 EMERALD COAST P. ❑. Box 15311 • 9255 Sturdevant Street Lrra,rr]]ES ALMHOR]rff Pensacola, florlda 32514-0311 ph:850-476-5110 • fax: 850-969-3308 September 23,2016 Kessler Consulting Inc. 14620 N. Nebraska Avenue, Bldg. D Tampa, FL 33613 To Whom It May Concern, I highly recommend Kessler Consulting for solid waste consulting services. The Emerald Coast Utilities Authority (ECUA) provides residential solid waste and recycling collection for 100,000 homes and 3,700 commercial accounts in unincorporated Escambia and Santa Rosa Counties and utilize Kessler Consulting for all solid waste related consulting needs. Over the past several years Kessler Consulting has assisted the ECUA with the development and implementation of a nationally award winning bio-solids composting program and the procurement of equipment and an operator for the ECUA's new single stream recycling Materials Recovery Facility. Kessler was instrumental in the selection of a vendor for a possible future mixed waste processing facility and the ongoing negotiations related to that project. Kessler Consulting has also assisted the ECUA with public education campaigns, a potential future food waste composting program and several single stream recyclables composition studies. Whatever the project, the Kessler Consulting team are always knowledgeable, highly competent and very responsive to ECUA's needs. Mitch and his entire team are a tremendous asset to the ECUA and have my highest recommendation. If you have any further questions with regard to ECUA's experience with Kessler Consulting, please do not hesitate to contact me. Sincerely, t� d2 Rand udd Deputy Executive Director Emerald Coast Utilities Authority Phone: 850476-5110 Ext. 3393 Email: randall.rudd@ecua.fl.gov vk:kl Campbell Los Umson Elvin McCorvey Dole Perkins tarry Walker Dlshict One D15ftkf Two DFstrlcl Three District Four District Five DocuSign Envelope ID:60890E67-6F1D-48BF-9BD4-7E57F52CDE30 Attachment E Innovative Times - KCI's Client Newsletter DocuSign Envelope ID:60890E67-6F1D-48BF-9BD4-7E57F52CDE30 innovative kessler consulting inc. ■ innovative waste solutions a newsletter for clients and friends of kessler consulting inc. April 2018 Volume 18/Issue 60 Client Testimonials I n the December issue of innovative times, we shared what it means for KCI to inside . . be entering its 301h year of dedicated service to our clients and the environment. However, we have long acknowledged that it is not what we say, but what our clients say, that really matters. KCI is fortunate to have worked with, and formed lasting relationships with, more than 300 clients over the past 30 years. We've reached out to a few of these clients for their thoughts on our 30th anniversary. I am honored and New Assignments humbled to share some of these kind words with you below: KCI Out and About News Briefs "KCI is a premier solid waste consulting "Orange County NC hired Kessler to firm. I find KCI's work to be superior, conduct our waste composition study timely, and extremely thorough. KCI in 2016-17 and both the study itself staff is professional, knowledgeable, and the reporting were superbly and efficient, and KCI has demonstrated a professionally done.The report was Client Testimonials dedication to helping Charleston County graphically strong and very user friendly. (Continued) beyond a consultant/client relationship. A BIG CONGRATS on 30 years." Congratulations on 30 years!" Blair Pollock Joe Dawson Solid Waste Planner County Attorney Orange County, NC Charleston County, SC Client Updates "Denver has worked with KCI on "KCI has provided high quality work various planning, policy and contract and support to SWANA over the years; Kessler Consulting, Inc. p g� p y most recently, in connection with the innovative waste solutions development projects during the past development of our new Zero Waste 15 years.We appreciate the expertise certification course. Congratulations on 14620 N.Nebraska Ave. they offer and their ability to mold that 30 years of contributions to the industry." Building D expertise into tangible outcomes that Tampa, FL 33613 work for our community. We're looking David ve Director forward to many future projects with KCI. Telephone(813)971-8333 Executive Director Awell-deserved Fax(813)971-8582 happy 30th!" Solid Waste Association www.kesconsult.com Charlotte Pitt of North America Denver Recycles Manager Permission is granted to reprint City and County of Denver, CO any portion of this newsletter in whole or in part. Printed on 80%recycled paper Continued on Page 3 DocuSign Envelope ID:60890E67-6F1D-48BF-9BD4-7E57F52CDE30 N W KCI bout A s s gn m e n ts ' " " January presented at this year's 2018 KCI was contracted by the USCC Compost Conference in Atlanta, GA. His Massachusetts Department of ■ presentation, "10 Steps to Contracting Nirvana: The Environmental Protection (MassDEP) Road to Composting Bliss", outlined the promising to provide technical assistance in the future of organics, as well as the role that strong planning, drafting, bidding, evaluation, contracts and public-private partnerships will play in and selection processes for selecting a developing and promoting compost programs. qualified vendor to provide recyclables Mitch, Miriam Zimms, Lisa Lamppert, and Kelsey processing and marketing services at the Jones attended this year's SWANA/RFT Joint Springfield, MA MRF. Summit in Lake Buena Vista, FL. Mitch coordinated and led the"Making Public-Private Partnerships a KCI will assist the City of Hollywood Win-Win" panel.The panel was a huge hit, with many in developing a strategy for future solid v `Yw##4 thanks to the panel participants: Rob Eck, Chad waste and recycling services.The City is I Grecsek, Doug Jeffcoat, and Ron Kaplan. interested in evaluating the operational ° and cost impacts of current and potential � solid waste and recyclables collection and processing options. Rik ' The City of Tallahassee contracted KCI to assist with the procurement of collection services for residential solid waste and recycling, and commercial " Ory(IF solid waste in roll carts. KCI reviewed ALLAHASSEE March the City's solicitation packets, provided Mitch attended the SWANA International Board input with industry best practices, meeting held in beautiful Quebec City, Canada. and assisted in the finalization of the Mitch is the Florida Sunshine Chapter International solicitation documents. Board representative, and a member of the Planning Committee. KCI is heading to State College, PA, this spring to assist Penn State University April with conducting a two-week waste Penn State Peter Engel will be attending and speaking at this stream analysis to identify opportunities year's Waste Expo in Las Vegas, NV. Peter's for increasing campus-wide waste presentation will lay out how to develop successful diversion. public-private partnerships. Peter has over 30 years { of experience in the solid waste management field, Manatee, Seminole, and Nassau Zana`" including many projects working directly in the counties have all selected KCI to assist .C1 e Y development of public-private partnerships. with the preparation of their 2017 solid waste management reports to the � NeWSBriefs Florida DEP. KCI assisted the counties ��f lfl�; Y! {.� Yf\71 in identifying non-certified recycling, compiling relevant data, and submitting KCI wishes longtime employee, Shane Barrett, much the report to DEP. success in his return to the public sector with the Hillsborough County Department of Public Works. KCI is part of a project team selected Shane was with KCI for over 14 years, and will be greatly missed by the KCI family. by Augusta to develop a 10-year solid waste management plan. KCI will conduct a waste stream analysis, Miriam Zimms has over 300 pieces of her art featured evaluate existing waste reduction �� r t� gr rt at Moffitt Cancer Center's Healing Arts Gallery.The and recycling programs, and identify :� ' ' Gallery show opened in June of 2017 and will be up opportunities to increase waste through June 2018. Miriam is an award-winning artist diversion. whose work has been featured at Gallery 2902 and the Amalie Arena. Contact Miriam for a personal tour next time you are in Tampa. 2 April 2018 DocuSign Envelope ID:60890E67-6F1D-48BF-9BD4-7E57F52CDE30 Client Testimonials (cont'd) "KCI has been instrumental in helping "The core difference that separates "I have worked with quite a few us adapt to changes in the solid waste KCI from other consultants was that we consulting firms over the years and industry. By providing timely and well just didn't get a project manager, but KCI is by far the best. KCI was very thought out recommendations, KCI has the`KCI Team'.The KCI team helped detailed oriented and have a great helped us identify what lies ahead and the City negotiate a better contract team that double checks all the work prepared us to deal with it. Recycling, price, and successfully completed they do for accuracy. Best wishes for collections, contracts, negotiations, many other management tasks and another 30 years!" RFP's, bids, grants,waste sorts and articulated everything in such a way comp studies;thank you KCI for being to bring together unanimous political Dave Bundick a valued partner and congratulations support for a one-time 10% rate Solid Waste Superintendent on reaching this impressive milestone." increase,which is rare, and required Wilmington, NC tremendous technical and public policy Larry Alexander skills." Solid Waste Division Director Sarasota County, FL William Pickrum "Several years ago, the City of Solid Waste Division Director Deerfield Beach's solid waste and City of Dunedin, FL recycling collection services was at a cross-road teetering on the brink of privatization.With the assistance of Kessler Consulting and their portfolio "Today, I continue to rely on Kessler of value added services,we are happy Consulting for my solid waste "Congratulations! Mitch and his entire to report that the City's programs are needs. KCI gives me on-point team are a tremendous asset to the healthier than ever, and the trajectory recommendations and advice on ECUA and have been since 2011." is still pointing way up. Kessler's team current industry trends, so I can has been instrumental in all phases make sure my City Manager Randy Rudd of this on-going change. We are very and City Commission can make Director of Shared Services pleased to continue to be able to tap decisions based on accurate and up to Emerald Coast Utilities Authority into Kessler's expertise and knowledge date information. Happy Anniversary Pensacola, FL base for any of our solid waste industry to KCI!" needs. 30 years is truly an impressive milestone!" Albert Carbon Public Works Director Chad Grecsek City of Oakland Park, FL Director of Sustainable Management "Kessler staff have always provided City of Deerfield Beach, FL Alachua County with sound advice and services.Their work is complete, "KCI listens to our needs and re- timely, and I think we would all agree, straints.They are a great partner that Kessler staff have a true passion for "Our MSW program benefitted greatly can be trusted to give honest feedback what they do. Over the years,we from advice and direction that Mitch and direction to assure success. Like have come to regard Kessler staff not Kessler and his staff provided.Their any company, a consulting firm is only only as our colleagues, but also our analysis and information allowed us to as good as its people, KCI staff truly friends." make decisions that greatly extended believe in what they are doing and the life of the landfill." are extremely passionate,thus I know Sally Palmi I am getting the best service for my Director of Solid Waste Herb Sass money, all of the staff are experienced &Resource Recovery Council District 1 and dedicated to the business of solid Alachua County, FL Charleston County, SC waste. Congratulations to you Mitch on 30 years,that's something special in this business!!" Over the past 30 years, KCI has worked to earn the support and trust of our Mike Gore clients. We feel fortunate to have had this type of relationship with over 300 Utility Operations Department clients.Again, we are honored, humbled and appreciative, and look forward to Manatee County, FL many more years.A heartfelt thank you from the entire KCI family. 3 1 April 2018 DocuSign Envelope ID:60890E67-6F1D-48BF-9BD4-7E57F52CDE30 CimientUpdates SolidPinellas County, FIL City of Treasure Island, FIL Monroe County Management District, IN Waste KCI assisted Pinellas County KCI assisted the City of Treasure with completing their food waste Island with developing a new solid KCI recently completed a materials composting pilot. Lab tests indicated it waste ordinance and a plan for processing feasibility study for was high-quality, clean compost. The universal multifamily recycling. the Monroe County Solid Waste finished compost and screen covers KCI also coordinated development Management District in Indiana.The (mulch)were spread around the of a new safety manual, and study included: a waste composition entrance to the County's facility. recommended safety training. study; assessment of recycling, composting, and waste processing KCI also assisted Pinellas County technologies; facility capital and with updating their Cutting Waste at operating costs; and strategic Work Commercial Waste Assessment planning issues. Project findings training materials. The County was 7Head7website Organics and recommended next steps were provided with an updated commercialr Excellence presented to the District Board in early recycling vendor database and waste organics March. assessment resource binders for staff recycling education, processing use in the field. The materials were facility locations throughout Florida, presented at a waste assessment a calendar of upcoming events Seminole County, FIL training for Pinellas County Staff. and conferences, food waste With technical assistance from recycling information, and Florida compost rules and regulations. KCI, Seminole County negotiated FORCE can be found online at: an extension to its recyclables www.floridaforce.org processing agreement.The agreement retains revenue sharing but more equitably shares the risk of down markets. kessler consulting inc. innovative waste solutions 14620 N. Nebraska Ave.,Bldg. D Tampa, FL 33613 Going paperless' If you'd like to receive this newsletter electronically, please email us at general@kesconsult.com with your name, company name and email address and you'll receive the next edition of "innovative times"electronically. DocuSign Envelope ID:60890E67-6F1D-48BF-9BD4-7E57F52CDE30 i ■ innovative kessler consulting inc. m owl rl I ! innovative waste solutions a newsletter for clients and friends of kessler consulting inc. December 2017 Volume 17/Issue 59 30 Years of Innovation A/� s KCI enters our 30th year of service, dozens of national and local awards I am full of gratitude and thanks for and recognition. Best in class is our inside . • • those who have made this anniversary norm. possible. We have continued to lead in our To our clients, for having trust in us to industry by collaborating to find assist them with their projects. Jointly innovative solutions. Just this year, working to solve obstacles and create we were proud to be selected to programs that advance their objectives author the SWANA's North American New Assignments truly requires a bond, which we have Zero Waste Certification Course. KCI Out and About been honored to share with over 300 We have continued to provide News Briefs clients—thank you. leadership at both a national and To our friends and colleagues, we local level. We are committed to have been fortunate to have developed learning and leading. For example, relationships with many great people in in 1988 seeing the need for growth our industry throughout the years. This in Florida's recycling industry, we Client Updates has led to wonderful collaborations, and became a founding board member of lifelong ties and friendship—thank you. our state's local recycling association, To the KCI family of past and present Recycle Florida Today, and have held employees, our 30th anniversary leadership roles on the board every is only possible because of the year since the association's inception outstanding group of people who have 30 years ago. worked together to create a standard Throughout the year, we will share more Happy Holidays of excellence based on superior client reflections on KCI's first 30 years, and service, technical soundness, and as always, welcome feedback from our unwavering integrity, while never losing clients and friends. sight of our mission to contribute to the A closing thought: a wise person recently environment. Our current staff have told me that true success for a small Kessler Consulting, Inc. an average tenure of 12 years with innovative waste solutions t business is when the company becomes he company, reflecting passion and older than some of its employees. Well, 14620 N. Nebraska Ave. commitment for our work and mission— we have succeeded! It feels like just days Building D thank you all. ago that we opened our doors, and yet Tampa, FL 33613 Anniversaries are a wonderful time 30 years have passed.A heartfelt thank Telephone(813)971-8333 to reflect on the past. Here are a few you and much gratitude to our clients, Fax(813)971-8582 company achievements that we wanted to friends, and KCI family of employees who recognize, and share with you: have shared in our growth throughout the www.kesconsult.com • We've grown from our roots as a years, and have enabled the company to Permission is granted to reprint homebased Florida-only company reach this celebratory anniversary. any portion of this newsletter in 1988, and have now worked in 20 Wishing you and your in whole or in part. states, 3 provinces, and 6 countries, family happy holidays, and serve clients out of two offices. much peace, and health Printed on 80%recycled paper in the New Year. • Our clients have some of the best programs in the country, documented �a by their ongoing results and user- Mitch feedback, and demonstrated by DocuSign Envelope ID:60890E67-6F1D-48BF-9BD4-7E57F52CDE30 KCI 1 Ass4sPgnments ' About" KCI recently worked as part of a team September to perform a Cost of Service and Rate Mitch Kesslr and Ashley Evans attended Design Study for the Charleston C W the SWANA WasteCon conference, co-located County, SC solid waste management with ISWA, in Baltimore. Mitch represented the Chapter at the International Board SWANA Florida Cha system. KCI analyzed existing budgets p and operations to determine the current CHARUSTON meetings.Ashley was a speaker at the"Finding p E COUNTY 0Smart Technology Solutions to the World's Biggest cost of services and provided guidance Sf111YH CAkOLINA gy gg to develop a rate model for subsequent Waste Challenges"workshop, and moderated the use by the county. "Composting in the U.S." session. KCI was requested by the City of October Coral Gables, FL to assist in they The FDEP held a 75% Recycling Goal Meeting development of a procurement for the ._ with its Technical Advisory Group (TAG). city's commerical solid waste collection Participants, including Shane Barrett and services. , discussed and made specific recommendations to the FDEP about what the current impediments are to increasing recycling KCI is part of the project team, led by ��oars in Florida and what actions the State can take to Arcadis, selected by the New York overcome these obstacles. City Department of Sanitation to assist with the development and ; Miriam Zimms participated in the RFT Board implementation of its commercial i retreat held at Publix Supermarkets headquarters waste zone (CWZ) program. Mitch was in Lakeland, FL. The purpose of the meeting was designated as the Task 1 Leader of the to establish future goals for the sustainability and CWZ implementation plan, and KCI has growth of the organization. Miriam volunteers as developed technical memorandums the Secretary and Membership Chair. Look for the presenting case studies of commercial newly revamped RFT Brochure. programs in other large U.S. and international communities, as well as the advantanges and disadvantages of various franchising options. KCI is part of the expert team working ;ST NeWSBriefs with the City of Boston, MA to develop its Zero Waste Plan. Based on our ¢ combined knowledge of zero waste `"lt— dr City of Greenville, SC was awarded principles and practices and operational the SWANA Bronze award for their realities of urban materials management. "All In" recycling program. KCI was Uff proud to be a part of this successful City of roll-out of the new single-stream greenvi!!e KCI is part of the project team selected program. by Broward County, FL to conduct a Solid Waste and Recycling Issues Study. BK,C."WARD COUNTY The Florida Organics Recycling The study will address several key issues, including how the county might Center for Excellence (FORCE) achieve the State's 75% recycling goal. website, managed and hosted by KCI, has added a new subpage - FDOT(Florida Department of Pinellas County, FL has awarded a Transportation). The new subpage work assignment to KCI to update its was created for a partnership and Cutting Waste at Work(CWW) program PinelldS exchange between FDEP and FDOT designed to promote commercial (ol to increase the use of compost. recycling. KCI initially assisted the SOLID WASTE http://www.floridaforce.org/resources/fdot/ county in developing the CWW program in 2003 and in updating materials in 2013. 2 1 December 2017 DocuSign Envelope ID:60890E67-6F1D-48BF-9BD4-7E57F52CDE30 ClmientUpdates Depot,Blue Grass Army . . Composition KCI completed a waste operations KCI completed a Residential KCI completed two-season waste evaluation of the Blue Grass Army Solid Waste Study for the Town composition studies for Orange Depot(BGAD). KCI identified of Carrboro to assist the town in County (NC)and Sarasota County opportunities to increase operational pursuing its long-term goal of Zero (FL), as well as a single-season study efficiencies and waste diversion, Waste. Recommendations from the for the City of Tampa (FL).The studies and also updated �5s A study were presented in a 3-phase revealed potential opportunities to relevant sections of �4 b approach to holistically address increase waste diversion and will BGAD's integrated programs, diversion, and cost be used to develop future waste solid waste w y reduction. The Board of Aldermen management strategies and programs. management plan. voted unanimously to accept the Solid For example, approximately 78% of Waste Study and directed staff to the waste disposed in Orange County pursue next steps for implementation consisted of potentially recyclable or of recommendations. compostable materials. Sarasota County, FL KCI also recently completed a e C&D debris composition study for Sarasota County and its C&D debris processing contractor, WCA of Florida. The study revealed that more ?Ppinellas County, FL than 60%of the C&D loads consisted of materials recovered by WCA. Pinellas County is nearing completion of a food waste Monroe County Solid Waste composting pilot program.The pilot Management District, IN uses the simple low-tech Modified Aerated Static Pile composting KCI recently conducted a waste _ method. With KCI's support, the first composition study for the Monroe windrow is nearing completion and County Solid Waste Management efforts are now focused on identifying District in Bloomington, Indiana.The potential markets for the end product. results of this study are being used as part of a larger project KCI is working •p r on with the district. FDEP Recycling Plans Will KCI recently assisted Manatee County and Seminole County in preparing Recycling Plans for r submittal to the Florida Department of Environmental Protection. FDEP required all large counties that did not achieve the 60% recycling goal City of Lakeland, for 2016 to submit such plans. KCI worked with each county to identify KCI recently assisted the City Confidential planned actions to of Lakeland in negotiating the increase recovery of renewal of its recyclable materials KCI recently completed profiles traditional recyclables, acceptance, of municipal recycling programs organics and C&D processing, and P throughout the upper Midwest U.S. debris. to, marketing services This client was seeking information agreement. cNityor regarding method of collection, L LAND processing agreements, and tonnage. 3 1 December 2017 DocuSi n Envelope ID:60890E67-6F1D-48BF-9BD4-7E57F52CDE30 lit With the end of 2017 approaching, Kessler Consulting, Inc. would "' left to ' Peter • like to express its best wishes for a joyful holiday season and a Ryan Graunke, Ben Larochelle, prosperous and healthy New Year! Ashley Evans, Miriam Zimms, Mitch Kessler, Robin Mitchell, KCI is grateful for the opportunity to work with you. We appreciate Nikki McNew, Shane Barrett, Lisa your confidence in our work, and we remain committed to making Lamppert, - • Kelsey Jones. quality client service our first priority. {not pictured ' rN kessler consulting inc. C2 innovative waste solutions 14620 N.Nebraska Ave.,Bldg.D Tampa, FL 33613 Going paperless? If you'd like to receive this newsletter electronically,please email us at general@kesconsult.com with your name, company name and email address and you'll receive the next edition of "innovative times"electronically. DocuSign Envelope ID:60890E67-6F1D-48BF-9BD4-7E57F52CDE30 ORANGE COUNTY NORTH CAROLINA Request for Proposals (RFP #5253) for Recycling Composition Study RFP Circulation Date: August 22, 2018 Proposal Submission Deadline: Wednesday September 05, 2018 Orange County North Carolina David Cannell Purchasing Agent 200 South Cameron Street PO BOX 8181 Hillsborough, NC 27278 dcannell@orangecountync.gov 919-245-2651 i DocuSign Envelope ID:60890E67-6F1D-48BF-9BD4-7E57F52CDE30 A. Contents 1. GENERAL INFORMATION...................................................................................................................... 1 1.1 INSTRUCTIONS TO BIDDERS.............................................................................................................. 1 1.2 DEFINITIONS.....................................................................................................................................2 1.3 GENERAL REQUIREMENTS................................................................................................................ 2 1.4 ELIGIBLE CONTRACTOR..................................................................................................................... 2 1.5 SCHEDULE.........................................................................................................................................3 1.6 APPLICATION SUBMISSION PROCESS................................................................................................ 3 1.7 PROPRIETARY INFORMATION........................................................................................................... 3 1.8 REQUESTING ADDITIONAL INFORMATION AND QUESTIONS............................................................ 3 1.9 E-VERIFY...........................................................................................................................................3 1.10 APPLICATION REQUIREMENTS AND INSTRUCTIONS......................................................................... 3 1.11 PROPOSAL SELECTION PROCESS.......................................................................................................4 1.12 CORRECTIONS TO DEFICIENT APPLICATIONS.................................................................................... 4 1.13 PROCUREMENT SCHEDULE...............................................................................................................4 1.14 CONTRACT TERMS............................................................................................................................5 2. SCOPE OF WORK...................................................................................................................................5 2.1 PURPOSE ..........................................................................................................................................5 2.2 BACKGROUND ..................................................................................................................................5 2.3 PROPOSED SERVICES ........................................................................................................................ 6 3. DETAILS OF SERVICES ...........................................................................................................................8 4. CONTRACTOR EMPLOYEES AND LABOR.............................................................................................. 10 5. PROPOSAL REQUIREMENTS................................................................................................................ 10 5.2 PROPOSAL ACCEPTANCE ................................................................................................................ 10 5.3 SELECTION PROCESS....................................................................................................................... 10 ATTACHMENT A—SAMPLE CONTRACT....................................................................................................... 19 ATTACHMENT B- ELECTRONIC VERIFICATION FORM................................................................................. 21 ATTACHMENT C- LIVING WAGE FORM ...................................................................................................... 24 ATTACHMENT D: EXECUTION OF PROPOSAL.............................................................................................. 26 Error! Bookmark not defined. ATTACHMENT F: PRICING..........................................................................................................................28 ATTACHMENTG: TABLE 2.......................................................................................................................... 19 ii DocuSign Envelope ID:60890E67-6F1D-48BF-9BD4-7E57F52CDE30 1. GENERAL INFORMATION 1.1 INSTRUCTIONS TO BIDDERS 1.1.1 All proposals shall be for furnishing apparatus, supplies, materials, equipment and/or work and services in accordance with the applicable plans and specifications prescribed by Orange County. 1.1.2 Orange County reserves the right to award the proposal that is in the best interest of Orange County or to reject any or all proposals and to waive minor irregularities. 1.1.3 The successful bidder shall comply fully with the requirements of General Statutes, Section 143-129, as amended 1.1.4 In the event of default by any Contractor or vendor Orange County may procure from other sources whatever service or items is being proposed and hold the Contractor responsible for any excess cost occasioned thereby. 1.1.5 Payment terms are net 30 1.1.6 North Carolina sales and use tax shall not be included in the proposal amount. 1.1.7 Proposals submitted via facsimile or mail shall not be accepted. 1.1.8 Proposals received after opening date and time shall not be considered. 1.1.9 All proposals must contain an authorized original signature. 1.1.10 Contract: Attached is a copy of the County's standardized contract(Attachment A). All insurance requirements are contained therein. Please read the agreement carefully as that document and this bid shall constitute the agreement. The cost of all insurance shall be included in the price(s) bid. 1.1.11 The Contractor shall not commence work until he or she has obtained all the insurance required herein. Insurance shall be maintained in full force and effect until the Contract has been fully and completely performed, as evidenced by final acceptance payment. Contractor shall provide Certificate of Insurance reflecting aforementioned coverage's as proof of coverage. Certificate of Insurance shall provide for a thirty(30) day written notice to the County in the event of any modifications, cancellation, or expiration of said policies. Work shall not commence until the Contractor has obtained all required insurance and the County has approved verifying certificates of insurance in writing. 1.1.12 Any and all changes or alterations to this RFP shall be made in the form of written addendum. 1.1.13 Please direct any questions concerning this RFP to David Cannell, Purchasing Agent, 919- 245-2651. Email: DCannell@orangecountync.gov 1.1.14 The RFP describes the services desired. 1.1.15 Orange County supports a living wage of$14.25 per hour. Please indicate on the bid form whether any workers on this job will make less than $14.25 per hour. 1 RFP No. 5253 DocuSign Envelope ID:60890E67-6F1D-48BF-9BD4-7E57F52CDE30 1.2 DEFINITIONS CONTRACTOR: The applicant, vendor, proposer, provider and entity providing the services requested and outlined in the request for proposal and contract. CONTRACT: A binding document between the county and contractor. If text is contradictory between the contract and the RFP, the text in the RFP will preside. COUNTY: Orange County, North Carolina COUNTY'S RESPRESENTATIVE-The main contact person between the Contractor and the County as it relates to contract management, issues, education and outreach, etc. ORANGE COUNTY LANDFILL: Located at 1514 Eubanks Road. REQUEST FOR PROPOSALS (RFP): This document, detailing the Recycling Composition Study for Orange County, North Carolina 1.3 GENERAL REQUIREMENTS 1.3.1 Living Wage Orange County is committed to providing its employees with a living wage and encourages agencies it funds to pursue the same goal. A copy of Orange County's Living Wage Contractor Policy is included in Attachment C. 1.3.2 HB786 HB789 imposes E-Verify requirements on contractors who enter into certain contracts with state agencies and local governments. The legislation specifically prohibits governmental units from entering into certain contracts "unless the contractor and the contractor's subcontractors comply with the requirements of Article 2 of Chapter 65 of the General Statues." (Article 2 of Chapter 65 establishes North Carolina's E-Verify requirements for private employers.) It is important to note that the verification requirement applies to subcontractors as well as contractors. The new laws specifically prohibit governmental units from entering into contracts with contractors who have not (or their subcontractors have not) complied with E-Verify. 1.3.3 Regulations Contractor will comply with all federal, state and local laws, rules and regulations and ordinances as applicable to the project. 1.3.4. Contract Award Awarded contractor(s) must accept the terms of the attached sample contract. 1.4 ELIGIBLE CONTRACTOR Eligible Contractors will meet the following requirements: • A business licensed to operate in NC 2 RFP No. 5253 DocuSign Envelope ID:60890E67-6F1D-48BF-9BD4-7E57F52CDE30 • Minimum of three years' experience performing waste and recycling sorts. • Upon award, meet Orange County Insurance requirements as set forth in the attached sample contract. • Orange County reserves the right to reject all proposals and may select multiple Contractors to provide service. 1.5 SCHEDULE A detailed schedule can be found in Section 1.13 of this RFP 1.6 APPLICATION SUBMISSION PROCESS One electronic copy of this application, and all relevant materials, must be received by midnight on the deadline date. Faxes are not accepted. The electronic copy should be submitted by e-mail to dcannell@orangecountync.gov. When submitting materials by e-mail, you must have a reply from Orange County acknowledging receipt of materials. 1.7 PROPRIETARY INFORMATION Proprietary information may be submitted as part of the proposal. Please clearly mark only the pages that contain proprietary information with the word "CONFIDENTIAL." Information and records submitted to Orange County are governed by the N.C. Public Records Act, which is set forth in N.C. General Statutes 132-1, et. seq. Applicants are encouraged to review the applicable Statutes prior to submitting any information or documentation believed to be proprietary. 1.8 REQUESTING ADDITIONAL INFORMATION AND QUESTIONS Orange County will respond to questions submitted ONLY via e-mail to dcannell@orangecountync.gov. The deadline for questions is midnight, August 30, 2018. The questions will be answered to the submitter and all questions and responses will be sent to planholders. Neither Orange County staff nor Commissioners will answer questions directly. 1.9 E-VERIFY HB786 imposes E-Verify requirements on contractors who enter into certain contracts with state agencies and local governments. The legislation specifically prohibits governmental units from entering into certain contracts "unless the contractor and the contractor's subcontractors comply with the requirements of Article 2 of Chapter 64 of the General Statutes." (Article 2 of Chapter 64 establishes North Carolina's E-Verify requirements for private employers). It is important to note that the verification requirement applies to subcontractors as well as contractors. The new laws specifically prohibit governmental units from entering into contracts with contractors who have not (or their subs have not) complied with E-Verify requirements. Complete the E-Verify affidavit, and include it with your submittal. Electronic version is acceptable. 1.10 APPLICATION REQUIREMENTS AND INSTRUCTIONS In addition to details listed in Section 5 of this RFP, Applicants are required to complete and submit the following materials for their proposal application: (1) Cover Sheet (2) Project Proposal (3) E-Verify affidavit(Attachment B) 3 RFP No. 5253 DocuSign Envelope ID:60890E67-6F1D-48BF-9BD4-7E57F52CDE30 1.11 PROPOSAL SELECTION PROCESS In addition to the details listed in Section 5 of this RFP, proposals will be reviewed to ensure that the application is received on time. The submission deadline for this RFP is September 05, 2018 at midnight, submitted via electronic mail to dcannell@orangecountync.gov with RFP 5253 included in subject line. In addition to timeliness, submissions will be reviewed to ensure the submission is substantially complete and meets other eligibility requirements. If these standards are not met, the proposal will not receive further consideration. Proposals will not be returned to the applicant. General selection review will include: • Timeliness: Proposals will be reviewed to verify submission by the submission deadline. Orange County will reject proposals that do not meet the submission deadline. • Completeness: Proposals will be reviewed to verify completeness. Orange County will reject proposals that do not address all items in these sections and are thus materially incomplete. • Criteria Review: Proposals will be rated and ranked based off of submittal requirements set forth in this RFP. • Eligible Contractor: Proposals will be reviewed to verify the eligibility of the contractor. • Appeals Process: There will be no appeals process. 1.12 CORRECTIONS TO DEFICIENT APPLICATIONS After the proposal due date, no unsolicited information will be considered. However, Orange County staff may contact the Contractor to correct non-substantive deficiencies. In each case of a completeness deficiency, the Contractor will be notified by telephone or email documenting the deficiency. All supplemental information requested by the County must be received within five business days of the date of notice or the proposal will not be considered. 1.13 PROCUREMENT SCHEDULE The County plans to adhere to the following procurement schedule to the extent possible. Changes to the procurement schedule shall be at the sole option of the County. Table 1 provides the major milestones of the RFP process. Table 1 Procurement Schedule Activity Date RFP Released August 22 2018 Last Day to Submit Questions August 30, 2018 Addenda to RFP Issued August 31, 2018 (Anticipated and if necessary) Proposals Due September 5 2018 Interview Qualified Contractors Mid September if needed Award of Agreement TBD Start Services TBD 4 RFP No. 5253 DocuSign Envelope ID:60890E67-6F1D-48BF-9BD4-7E57F52CDE30 1.14 CONTRACT TERMS Services provided by the Contractor shall be managed by an Agreement substantially in the form attached below. The term of the Agreement between County and Contractor will be from on or about September 15, 2018 through June 30, 2019. 1.14.1 Proposal Evaluation and Selection Proposals will be evaluated and selected according to the criteria set forth in Section 5.3. The selected firm and the County will negotiate a contract. It is intended that the function of the contract negotiations is to reach agreement on a contract based on the scope of services contained in this RFP and on the information contained in the proposal submitted by selected Proposer. Contractor must sign the contract agreement within ten (10) days after notification of award and Agreement as to terms. If, after award a contract is not signed within a ten (10) day period, the County reserves the right to terminate all negotiations and select one of the other finalists or issue a new RFP. 1.14.2 Right to Reject Issuance of the "Request for Proposal" does not commit the County to award a contract, to pay any costs incurred in preparation of a proposal to this request, or to procure or contract for service or supplies. The County reserves the right to reject any and all proposals, and to re- advertise. The County may at its option, perform the services. 1.14.3 Contract Payment Payment will be made by the County to the Contractor within thirty(30) days after the receipt by the County of a complete and accurate invoice for work done which is reasonable and allocable to the Contract and has been performed to the satisfaction of the County. Amounts on invoices shall not include amounts allocated to tasks on which no work has been done. 1.14.4 Price Adjustments The prices are set for the contract term as proposed by the Contractor in the RFP. 2. SCOPE OF WORK 2.1 PURPOSE Orange County is seeking an experienced and qualified consulting firm (Consultant)to determine the composition of recyclable materials generated in Orange County and its municipalities;this will be accomplished by conducting a Recycling Composition Study (RCS)within the County limits. The County wishes to award a single contract for work to be completed in Fiscal Year 2018-19.The County reserves the right to award all or a portion of this RFP. 2.2 BACKGROUND Nestled in the hills of the North Carolina Piedmont, Orange County is located between the Research Triangle Park and the Triad cities of Greensboro, Winston-Salem and High Point. With more than 130,000 residents, Orange County includes historic Hillsborough, the county seat; Chapel Hill, home of the University of North Carolina; and Carrboro and Mebane. Because of its 5 RFP No. 5253 DocuSign Envelope ID:60890E67-6F1D-48BF-9BD4-7E57F52CDE30 location, Orange County is anchored between UNC-Chapel Hill, N.C. State University, North Carolina Central University and Duke University. At the region's center is Research Triangle Park, home to leading technological companies and federal research institutions, including IBM, GlaxoSmith Kline, Cisco, RTI International, the U.S. Environmental Protection Agency and the National Institute of Environmental Health Science. Orange County and the University of North Carolina (UNC) Chapel Hill are jointly seeking to have the selected Consultant perform an RCS on materials delivered to the Orange County Landfill located at 1514 Eubanks Road. The RCS will gather data using a methodology that is statistically representative of the materials received. 2.3 PROPOSED SERVICES Consultants are asked to propose their systems for delivering the following services: o Develop a methodology and conduct a physical analysis (recycling sort) of the material for the specific generator sectors o Analysis and report on material streams. 2.2.1 SAMPLING METHODOLOGY Recyclable materials from the programs operated by Orange County and UNC as listed in Table 1 shall be sampled . In your response, describe how you would attain a representative sample of the material that's collected within the County. Indicate the number of samples to be collected and sorted at the facility, and the number of days sampling would be required. While detailed development of this information will be conducted by the successful firm, the proposal shall indicate the approach to program design and and sampling rates/frequencies that are likely to prove statistically relevant. The plan should aim to provide statistically valid data with a 90% confidence level for each of the following program profiles: o Residential- Urban and Rural; o Multifamily; o Commercial; o UNC-Chapel Hill o Orange County Schools o Chapel Hill Carrboro City Schools o Staffed Drop Off Sites o Unstaffed Drop Off Sites The successful Consultant will work with Orange County and UNC staff to obtain the relevant information to create the final sample design,fine-tune field forms and field procedures, apportion samples, and select sampling days and sample truckloads. Each proposer shall offer options with costs and the rationale for selecting their preferred approach for conducting the RCS. Ultimately, the number of samples from each program shall be jointly determined by 6 RFP No. 5253 DocuSign Envelope ID:60890E67-6F1D-48BF-9BD4-7E57F52CDE30 Orange County, UNC and the selected Consulant. Simply proportioning the sample size based on tons in each program is insufficient for the approach. 2.2.2 SORTING CATEGORIES Table 2 in Attachment G illustrates the categories of materials in which recyclables shall be sorted. If the proposer wishes to submit another approach to sorting, that will be considered but a demonstrable rationale must be included with the proposal explaining the proposed deviation from the categories used in the waste composition studies. 2.2.3 MEASURING CONTAMINATION One major element of the study is determining the amount and types of contaminants found in recyclables collected from each program. The Proposer must determine and describe in detail the protocols for measuring, describing the amounts and type of contamination within each sample taken. Proposers have the opportunity to exercise some creativity and judgment in how they intend to express contamination and explain the reasoning behind their options. The proposal ranking will be based partly on how effectively this criterion is addressed. Table 1 Recycling Programs and Tonnage to be Sampled in RCS Program Service Stops Estimated Tonnage Service Provider FY 17-18 Urban Curbside 19,000 households (20 routes) 5,960 Contracted Services Rural Curbside 22,000 households (30 routes) 3,040 Orange County Solid Waste Unstaffed Recycling Sites 4 1,810(includes OCC) Orange County Solid Waste Staffed Recycling Sites 5 1,457 includes OCC Orange County Solid Waste Commercial 500 stops 900 Orange County Solid Waste Multifamily Resdiential 135 stops serving 1,040(does not Orange County Solid Waste approximately 14,000 apts include OCC) Orange County Schools 37 stops in the two systems 167 (includes OCC) Orange County Solid Waste Chapel Hill Schools 174 (includes OCC) Orange County Solid Waste UNC UNC Residence Halls 26 stops, 201 carts (95 gallon) 167 tons* Contracted Service outdoor carts (does not include OCC) UNC outdoor carts 54 stops, 329 carts (95 gallon) 338 tons* Contracted Service (does not include OCC) UNC Walkways 72 locations Bin Included in mixed Contracted Service 7 RFP No. 5253 DocuSign Envelope ID:60890E67-6F1D-48BF-9BD4-7E57F52CDE30 recycling total for the year. 1.2.4 DELIVERABLES The objective of the RCS shall be to determine and characterize the percentage of material; recyclables by type; and contaminants by type and weight that are delivered to the County's facility as well as UNC- Chapel Hill. County staff will work with Contractor to identify which loads are to be sampled. 1. Conduct recycling composition study of materials from all programs detailed in Table 1 based on appropriate samples delivered to a designated facility at Orange County Integrated Solid Waste Management Facility located at 1514 Eubanks Road Chapel Hill, NC. The dates will be mutually agreed to by the parties and Contractor shall sort recyclables and contaminants into the categories shown in Table 2, Attachment G. The study will include a sufficient number of samples for meaningful and statistically reliable estimates (minimum 90% confidence interval). Indicate how proportions would be determined and how data would be weighted, as necessary, at the end of the study. 2. Produce technical report with results detailed program-by-program (from Table 1) and compiled overall with results for all programs also shown. Report shall include separate results for Orange County recyclables by program from those from UNC by program or by locations as stipulated by UNC. Report shall provide average percentages by weight of each item and a supportable confidence level of 90%. Report shall also detail contamination by type of contaminants, number of units of each contaminant where applciable e.g. number of 'pencils', number of plastic bags, eggshells, etc. and weight by category of contaminants. Proposers have some latititude and creativiy to deteremine and state in their proposals the best ways to measure contamination. Categories shall be agreed on by the parties. Draft report shall be submitted to County for review within thirty(30) calendar days of completion of sorting. 3. Provide presentation quality data from the study for use by staff in presenting results for others. Presentation materials shall be available within fifteen calendar days of acceptance by County of Contractor's final report. Be able to present information from the sort to the Solid Waste Advisory Group or Orange County Board of County Commisioners. 3. DETAILS OF SERVICES 8 RFP No. 5253 DocuSign Envelope ID:60890E67-6F1D-48BF-9BD4-7E57F52CDE30 Contractor shall follow all required safety protocols and as noted below provide all labor and equpiment necessary for conducting this study and producing the resulting report and presentation materials, except as noted below. A safety plan must be submitted to County as part of the proposal. Orange County will provide a covered area with concrete pad at its current solid waste management facilty located at 1514 Eubanks Road, Chapel Hill on which to conduct sorting activities and, provide a loader and driver to extract appropriate samples under the direction of contractor. A qualified Orange County staff member will be on-site during the course of the study or immediately available by phone to respond to any questions or needs that arise from the contractor. Orange County, may at its discretion, provide office or meeting space along with access to telephones and copying and printing capacity for the contractor's use during the course of the study. Orange County and UNC shall, in conjunction with the selected Contractor, determine which loads are directed to sampling and assist the Contractor in ensuring that the number of loads from each program corresponds to the Contractor's stipulated number to achieve the valid results. Orange County and UNC shall work with Contractor to ensure a steady flow of materials such that Contractor is not delayed or inhibited by lack of material to be sampled. Contractor may assist the process by developing and using a protocol to communicate with specific route drivers. This type of protocol and Proposer's experience with using it must be described in the proposal. Allowances shall be made for inclement weather that may impact the ability to collect, sample, or sort material. Either a make-up day or time will be scheduled or the sampling process adjusted so as to result in sufficient sampling and sorting to achieve desired confidence levels. Contract will set a maximum amount that may be paid taking into account possible delays. Any additional documented, legitmate expenses the Contractor may incur for this added sampling or delays up to the maximum contract amount may be paid by the County over and above the base contract price. A projected daily rate for delays, not to exceed the average daily rate for the whole proposal, due to weather or other similar events must be stipulated in the proposal in the table below Orange County may, at its discretion, provide up to two (2) skilled, knowledgable sorting staff for the study. Use of such staff shall substitute for any such labor ordinarily required by the Contractor to perform the sorting. The daily value of each substitute laborer shall be determined before the project begins and use of any such labor reflected in the invoices. Use of any such staff shall be determined by the County by 8:00 AM one working day before such staff use,to allow for the Contractor to reduce temporary contracted labor. The County will endeavor to make at least one full-time person available throughout the sorting period. Any change in labor costs from those proposed based on substitution of a County worker for temporary labor shall be explicitly expressed in the invoicing for the sampling portion of the project. 9 RFP No. 5253 DocuSign Envelope ID:60890E67-6F1D-48BF-9BD4-7E57F52CDE30 4. CONTRACTOR EMPLOYEES AND LABOR Contractor's employees shall be competent, reliable and able to perform duties under the Contract without assistance. Contractor shall have adequate labor, facilities, and equipment and inventory to handle the services as proposed in this contract. 5. PROPOSAL REQUIREMENTS Submitted proposal must follow the following order and format: 5.1 PROPOSAL SUBMITTAL Submitted proposal must follow the following order and format 5.1.1 Introduction This section must include a brief statement of Proposer's Company Background, Contact Information, and must include the signature of an individual who is authorized to bind the Proposer contractually(see section IV, subsection C). 5.1.2 Statement of Understanding of Services Sought by County - This section must include a statement of Proposer's understanding of the services being sought by the County, and include a description of Scope of Work for Recycling Composition Study. 5.1.3 Current and Past Experience This section must include a description of Proposer's current and past experience providing services similar to those the County seeks. This section must include a list of clients to whom similar services have been provided within the past three (3) years. The list of clients must include accurate name, phone number, and email address (when possible) of contact person. Current and/ or past clients may be asked by County to provide reference for Proposer. 5.1.4 Technical Expertise This section must include a description of Proposer's technical expertise in the conduct of Recycling Composition Studies. 5.1.5 Project Approach This section must include a complete description of Project Approach, including the proposed sampling methodology and the advantages and disadvantages of the approach as well as the proposed approach to assessing and evaluating contamination. 5.1.6 Pricin This section should contain pricing as requested in the table attached as Attachment F. 5.1.7 Financial Capability and Insurance - This section must include an indication of financial capability for handling services to be delivered, including Insurance Coverage. 5.2 PROPOSAL ACCEPTANCE Any incomplete proposal or proposal deviating from the required format may be eliminated by the County. 5.3 SELECTION PROCESS A selection committee shall be established by the County to review responses. The following will be the screening criteria. Order below is not indicative of priority. • Overall Experience (25 points) . Proposer shall provide a list of similar projects including location, scope of service, date work performed, project cost, client's name and address, contact person and telephone numbers for a minimum of five previous clients within the last 10 years. This section of the Proposal has a minimum limit of 5 double sided pages. • Pricing(20 points) 10 RFP No. 5253 DocuSign Envelope ID:60890E67-6F1D-48BF-9BD4-7E57F52CDE30 • Project Approach (20 points) Proposer's project approach including sorting protocols and number of samples and other information that the Proposer deems necessary in • Technical Expertise (20 points) • Financial Stability 15 points. After ranking the Contractor on the above criteria, interviews may be conducted. 11 RFP No. 5253 DocuSign Envelope ID:60890E67-6F1D-48BF-9BD4-7E57F52CDE30 ATTACHMENT -SAMPLE CONTRACT DocuSign Envelope ID:60890E67-61`1D-48BF-9BD4-7E57F52CDE30 DocuSign Envelope ID:60890E67-6F1D-48BF-9BD4-7E57F52CDE30 ATTACHMENT B- ELECTRONIC VERIFICATION FORM DocuSign Envelope ID:608901D-48BF-9BD4-7E57F52CDE30 STATE OF NORTH CAROLINA AFFIDAVIT ORANGE COUNTY I, (the individual attesting below),being duly authorized by and on behalf of (the entity bidding on project hereinafter"Employe')after first being duly sworn hereby swears or affirms as fol lows: 1. Employer understands that E-Verifyis thefederal E-Verify program operated by the United States Department of Homeland Security and other federal agencies,or any successor or equivalent program used to verify the work authorization of newly hired employees pursuant to federal law in accordance with NCGS§64- 25(5). 2. Employer understands that Employers Must Use E-Venfy. Each employer,after hiring an employee to work in the United States,shall verify the work authorization of the employee through E-Verify in accordance with NCGS§64-26(a). 3. Employer is a person,business entity,or other organization that transacts business in this State and that employs 25 or more employees in this State. (mark Yes or No) a. YES or b. NO 4. Employer's subcontractors comply with E-Verify,and if Employer is the winning bidder on this project Employer will ensure compliance with E-Verify by any subcontractors subsequently hired by Employer. This_day of 2413. Signature of Affiant Print or Type Name: State of North Carolina Orange County a x Signed and sworn to(or affirmed)before me,this the day of 2413. z My Commission Expires: m Notary Public DocuSign Envelope ID:60890E67-61`1D-48BF-9BD4-7E57F52CDE30 DocuSign Envelope ID:60890E67-6F1D-48BF-9BD4-7E57F52CDE30 ATTACHMENT C-LIVING WAGE FORM DocuSign Envelope ID:60890E67-6F1D-48BF-9BD4-7E57F52CDE30 Section I: General Government and Administration Policy 10.0: Living Wage Contractor Policy Reviewed by: County Attorney/county Manager Approved by: Comity Manager Original Effective Date: July 1.201' Rnislons: policy Statement It is the policy of Orange County to ensure its employees,and all individuals who provide services for Orange County.are paid a living wage Pmvose TD encomaee all vendors and contractors to pay a living wage to all employees who perform work pursuant to a contract with Orange County. AnolicabiGh Applies to all Orange County contacts and pturhases. l'olicy 10.1 Living Wage 10.1.1 Orange County is cormnitted to providing its employees with a liiring wage and encourages all contractors and vendors doors business with Orange Comity to pursue the same goal. Orange County's living wage is$1175 per hour. Io the extent possible.Orange County recommends that contractors and vendors seeking to do business with Orange County provide a living wage to their employees. 10.1.2 Prior to final execution of a contract Mlh Orange County all contractors and vendors seeking to do busyness with Orange County shall submit to the County's representative a statement indicating whether those employees who%ill perfarmwork on the Orange Conty contract are paid at least the living wage amount set aut above. If such employees do not make at least the#ving wage amount set out above the contractor or vendor shall indicate in the statement the actual amount paid to such employees. For bid projects this statement should be subruitted as part of the bid packet. This policy may be redewtvl annually-and updated as needed by tbe'vlanager's Office DocuSign Envelope ID:60890E67-6F1D-48BF-9BD4-7E57F52CDE30 ATTACHMENT D:EXECUTION OF PROPOSAL Project Name:Recycling Composition Study System Proposal Request No:5253 THIS PAGE MUST BE FULLY EXECUTED AND SIGNED FOR THE PROPOSAL TO BE CONSIDERED DocuSign Envelope ID:60890E67-61`1D-486F-913D4-7E57F52CDE30 The person executing the proposal,on behalf of the vendor,being first duly sworn,deposes and says that- (1) He or she rs fully informed regarding the preparation and contents of the attached Proposal and of all pertinent mcurnstances regarding such Proposal; (2) Neither he./she.,nor any official,agent or employee of the vendor has entered Into any agreement,participated In any collusion,or otherwise taken any action which Is in restraint of free competition in connection with this proposal;and SIGNATURE OF PROPOSER (Print full name of corporation) (Address-County-State-Zip Code) Attest (Secretary/Assistant Secretary) By: PresrdentJVice PresrdentJAssistant Vice President) Printed- Title: CORPORATE SEAL: Federal ID.or Social Security Number_ NOTE-I{FF1 DA WT MUST BE NOTARIZED Subscribed and sworn to before we this day of 2016 My Commrssion Expires Title DocuSign Envelope ID:60890E67-61`1D-48BF-9BD4-7E57F52CDE30 ATTACHMENT F: PRICING The following table shall be completed to assist the County in its selection process. #of Price Alt#samples Price Cost per Cost per additional samples additional day if inclement sample weather or other events require additional time DocuSign Envelope ID:60890E67-6F1D-48BF-9BD4-7E57F52CDE30 ATTACHMENT G: TABLE 2 Recycling Composition, by Program: Material Categories 1 Newspaper 2 Magazines (Glossy) 3 Corrugated Cardboard 5 Phone Books 6 Paperboard 7 Other Books 8 White Ledger 9 Mixed Recycled Paper 10 Aseptic Containers 11 All Plastic Bottles 12 Dairy Plastic Containers and other containers#2,4 and 5 13 Other Plastic containers not 2,4 or 5 and not bottles 14 All other Plastics 15 Tin/Steele Cans 16 Aerosol Cans 17 Other Ferrous Metals 18 Aluminum Cans 19 Aluminum Foil 20 Other non-ferrous metals 21 Glass Bottles and Jars 22 Recyclable Retail Plastic Bags &Stretch Film PE#2 &#4 23 Other (non-recyclable) plastic film 24 Textiles and Leather 25 Lead Acid Batteries 26 Dry Cell Batteries 27 Oil Filters 28 Other Hazardous Waste 29 Reusable Waste 30 Electronic Waste 31 Waxy Cardboard 32 Food Waste 33 Low-Grade Paper 34 Other Organics& Rubber 35 Wood Pallets 35 Wood Lumber 36 Stumps/ Branches DocuSign Envelope ID:60890E67-6F1D-48BF-9BD4-7E57F52CDE30 37 Yard Waste 38 Diapers 39 Other Glass 40 Painted/Treated Wood 41 Brick/Concrete/ Dirt 42 Infectious Waste DocuSign Envelope ID:60890E67-6F1D-48BF-9BD4-7E57F52CDE30 [Departmental Use Only] TITLE FY NORTH CAROLINA CONSULTING SERVICES AGREEMENT RFQ---UNDER $90,000 ORANGE COUNTY This Agreement, made and entered into this day of , 20 ("Effective Date") by and between Orange County, North Carolina a body politic and corporate of the State of North Carolina(hereinafter, the "County") and , (hereinafter, the "Consultant"). WITNESSETH: That the County and Consultant, for the consideration herein named, do hereby agree as follows: ARTICLE 1 SCOPE OF WORK 1.1 Scope of Work 1.1.1 This Services Agreement ("Agreement") is for professional consulting services to be rendered by Consultant to County with respect to (insert type of project) 1.1.2 By executing this Agreement, the Consultant represents and agrees that Consultant is qualified to perform and fully capable of performing and providing the services required or necessary under this Agreement in a fully competent,professional and timely manner. 1.1.3 Time is of the essence with respect to this Agreement. 1.1.4 The services to be performed under this Agreement consist of Basic Services, as described and designated in Article 3 hereof. Compensation to the Consultant for Basic Services under this Agreement shall be as set forth herein. ARTICLE 2 RESPONSIBILITIES OF THE CONSULTANT 2.1 Services to be Provided. The Consultant shall provide the County with all services required in Article 3 to satisfactorily complete the Project within the time limitations set forth herein and in accordance with the highest professional standards. 2.2. Standard of Care 2.2.1 The Consultant shall exercise reasonable care and diligence in performing services under this Agreement in accordance with the highest generally accepted standards of this type of Consultant practice throughout the United States and in accordance with applicable federal, state and local laws and regulations applicable to the performance of these services. Consultant is solely responsible for the professional quality, accuracy and timely completion and submission of all reports, drawings, specifications, plans, documents and services (hereinafter "Deliverables")related to the Basic Services. Revised 10/17 1 DocuSign Envelope ID:60890E67-6F1D-48BF-9BD4-7E57F52CDE30 2.2.2 The Consultant shall be responsible for all errors or omissions, in the deliverables prepared by the Consultant. 2.2.3 The Consultant shall correct at no additional cost to the County any and all errors, omissions, discrepancies, ambiguities, mistakes or conflicts in any Deliverables prepared by the Consultant. 2.2.4 The Consultant shall assure that all Deliverables prepared by it hereunder are in accordance with applicable laws, statutes, and that any necessary or appropriate applications for approvals are submitted to federal, state and local governments or agencies in a timely manner so as not to delay the Project. 2.2.5 The Consultant shall not, except as otherwise provided for in this Agreement, subcontract the performance of any work under this Agreement without prior written permission of the County. No permission for subcontracting shall create, between the County and the subcontractor, any contract or any other relationship. 2.2.6 Any and all employees of the Consultant engaged by the Consultant in the performance of any work or services required of the Consultant under this Agreement, shall be considered employees or agents of the Consultant only and not of the County, and any and all claims that may or might arise under any workers compensation or other law or contract on behalf of said employees while so engaged shall be the sole obligation and responsibility of the Consultant. 2.2.7 If activities related to the performance of this agreement require specific licenses, certifications, or related credentials Consultant represents that it and/or its employees, agents and subcontractors engaged in such activities possess such licenses, certifications, or credentials and that such licenses certifications, or credentials are current, active, and not in a state of suspension or revocation. ARTICLE 3 BASIC SERVICES 3.1 Basic Services 3.1.1 The Consultant shall perform as Basic Services the work and services described herein and as specified in the County's Request for Qualifications, RFQ Number for (the "RFQ") issued , 20 , which is fully incorporated and integrated herein by reference together with Attachments (designate all attachments). 3.1.2 The Basic Services will be performed by the Consultant in accordance with the following schedule: (Insert task list and milestone dates) Task Milestone Date 1. 2. 3. 4. 5. 6. Revised 10/17 2 DocuSign Envelope ID:60890E67-6F1D-48BF-9BD4-7E57F52CDE30 7. 8. 9. 10. 3.1.3 Should County reasonably determine that Consultant has not met the Milestone Dates established in Section 3.1.2 of this Article, County shall notify Consultant of the failure to meet the Milestone Date. The County, at its discretion may provide the Consultant seven (7) days to cure the breach. County may withhold the accompanying payment without penalty until such time as Consultant cures the Breach. In the alternative, upon Consultant's failure to meet any Milestone Date the County may modify the Milestone Date schedule. Should Consultant or its representatives fail to cure the breach within seven (7) days, or fail to reasonably agree to such modified schedule County may immediately terminate this Agreement in writing without penalty or incurring further obligation to Consultant. This section shall not be interpreted to limit the definition of breach to the failure to meet Milestone Dates. ARTICLE 4 DURATION OF SERVICES 4.1 Scheduling of Services 4.1.1 The Consultant shall schedule and perform his activities in a timely manner so as to meet the Milestone Dates listed in Article 3. 4.1.2 Should the County determine that the Consultant is behind schedule, it may require the Consultant to expedite and accelerate his efforts, including providing additional resources and working overtime, as necessary, to perform his services in accordance with the approved project schedule at no additional cost to the County. 4.1.3 The Commencement Date for the Consultant's Basic Services shall be ARTICLE 5 COMPENSATION 5.1 Compensation for Basic Services 5.1.1 Compensation for Basic Services shall include all compensation due the Consultant from the County for all services under this Agreement except for any authorized Reimbursable Expenses which are defined herein. The maximum amount payable for Basic Services is Dollars ($ ). Payment for Basic Services shall become due and payable in direct proportion to satisfactory services performed and work accomplished. Payments will be made as percentages of the whole as Project milestones as set out in Section 3.1.2 are achieved. (For example, if there are 10 Project Tasks with Milestone Dates then Consultant may invoice for the first 10% of the whole upon County's acknowledgement of the satisfactory completion of Task one. Upon the County's acknowledgement that the second Task has been satisfactorily completed Consultant may invoice for the next 10%of the whole.) ARTICLE 6 RESPONSIBILITIES OF THE COUNTY 6.1 Cooperation and Coordination Revised 10/17 3 DocuSign Envelope ID:60890E67-6F1D-48BF-9BD4-7E57F52CDE30 6.1.1 The County has designated to act as the County's representative with respect to the Project and shall have the authority to render decisions within guidelines established by the County Manager and the County Board of Commissioners and shall be available during working hours as often as may be reasonably required to render decisions and to furnish information. 6.1.2 The County shall be solely responsible for determining whether Consultant as satisfactorily completed Tasks associated with Milestone Dates. Upon County's written determination to Consultant that a Task has been satisfactorily completed by its accompanying Milestone Date Consultant may submit an invoice for payment. It is agreed that County shall not unreasonably withhold its determination of satisfactory completion of any Task. In the event the amount of an invoice is disputed County may withhold payment until the dispute is resolved by the parties. County may also withhold payment on an invoice until the satisfactory completion of a Task by Consultant. ARTICLE 7 INSURANCE AND INDEMNITY 7.1 General Requirements 7.1.1 Consultant shall obtain, at its sole expense, Commercial General Liability Insurance, Automobile Insurance, Workers' Compensation Insurance, Professional Liability Insurance, and any additional insurance as may be required by County's Risk Manager as such insurance requirements are described in the Orange County Risk Transfer Policy and Orange County Minimum Insurance Coverage Requirements (each document is incorporated herein by reference and may be viewed at http://www.orangecountync.gov/departments/purchasing division/contracts.php). If County's Risk Manager determines additional insurance coverage is required such additional insurance shall be designated here (if no additional insurance required mark N/A as being not applicable). Consultant shall not commence work until such insurance is in effect and certification thereof has been received by the County's Risk Manager. 7.2 Indemnity 7.2.1 The Consultant agrees, without limitation, to indemnify and hold harmless the County from all loss, liability, claims or expense, including attorney's fees, arising out of or related to the Project and arising from property damage or bodily injury including death to any person or persons caused in whole or in part by the negligence or misconduct of the Consultant except to the extent same are caused by the negligence or willful misconduct of the County. It is the intent of this provision to require the Consultant to indemnify the County to the fullest extent permitted under North Carolina law. ARTICLE 8 AMENDMENTS TO THE AGREEMENT 8.1 Changes in Basic Services 8.1.1 Changes in the Basic Services and entitlement to additional compensation or a change in duration of this Agreement shall be made by a written Amendment to this Agreement executed by the County and the Consultant. The Consultant shall proceed to perform the Revised 10/17 4 DocuSign Envelope ID:60890E67-6F1D-48BF-9BD4-7E57F52CDE30 Services required by the Amendment only after receiving a fully executed Amendment from the County. ARTICLE 9 TERMINATION 9.1 Termination for Convenience of the County 9.1.1 This Agreement may be terminated without cause by the County and for its convenience upon seven(7) days prior written notice to the Consultant. 9.2 Other Termination 9.2.1 The Consultant may terminate this Agreement based upon the County's material breach of this Agreement; provided the County has not taken all reasonable actions to remedy the breach. The Consultant shall give the County seven (7) days'prior written notice of its intent to terminate this Agreement for cause. 9.3 Compensation After Termination 9.3.1 In the event of termination, the Consultant shall be paid that portion of the fees and expenses that it has earned to the date of termination, less any costs or expenses incurred or anticipated to be incurred by the County due to errors or omissions of the Consultant. 9.3.2 Should this Agreement be terminated, the Consultant shall deliver to the County within seven (7) days, at no additional cost, all Deliverables including any electronic data or files relating to the Project. 9.4 Waiver 9.4.1 The payment of any sums by the County under this Agreement or the failure of the County to require compliance by the Consultant with any provisions of this Agreement or the waiver by the County of any breach of this Agreement shall not constitute a waiver of any claim for damages by the County for any breach of this Agreement or a waiver of any other required compliance with this Agreement. 9.5 Suspension 9.5.1 The County may suspend the work at any time for County's convenience and without penalty to County upon three (3) days' notice to Consultant. Upon any suspension by County the Consultant shall discontinue the work and shall not resume the work until notified to proceed by County. ARTICLE 10 ADDITIONAL PROVISIONS 10.1 Relationship of Parties 10.1.1 Consultant is an independent contractor of the County. Neither Consultant nor any employee of the Consultant shall be deemed an officer, employee or agent of the County. Revised 10/17 5 DocuSign Envelope ID:60890E67-6F1D-48BF-9BD4-7E57F52CDE30 Consultant's personnel shall not be employees of, or have any contractual relationship with, the County. 10.2 Limitation and Assignment 10.2.1 The County and the Consultant each bind themselves, their successors, assigns, and legal representatives to the terms of this Agreement. Neither the County nor the Consultant shall assign or transfer its interest in this Agreement without the written consent of the other. 10.3 Governing Law 10.3.1 This Agreement and the duties, responsibilities, obligations and rights of respective parties hereunder shall be governed by the laws of the State of North Carolina. Consultant shall at all times remain in compliance with all applicable local, state, and federal laws, rules, and regulations including but not limited to all state and federal anti-discrimination laws, policies, rules, and regulations and the Orange County Non-Discrimination Policy and the Orange County Living Wage Policy (each policy is incorporated herein by reference and may be viewed at http://www.orangecountync.gov/departments/purchasing division/contracts.php). Any violation of this requirement is a breach of this Agreement and County may immediately terminate this Agreement without further obligation on the part of the County. This paragraph is not intended to limit the definition of breach to discrimination. By executing this Agreement Consultant affirms that Consultant and any subcontractors of Consultant are and shall remain in compliance with Article 2 of Chapter 64 of the North Carolina General Statutes. Where applicable, failure to maintain compliance with the requirements of Article 2 of Chapter 64 of the General Statutes constitutes Consultant's breach of this Agreement. By executing this Agreement Consultant affirms Consultant is in compliance with Article 2 of Chapter 64 of the North Carolina General Statutes. By executing this Agreement, Consultant certifies that Consultant has not been identified, and has not utilized the services of any agent or subcontractor identified, on the Iran divestment list created by the State Treasurer pursuant to G.S. 147-86.58 or the Israel boycott list created pursuant to G.S. 147-86.81. 10.4 Dispute Resolution 10.4.1 Any and all suits or actions to enforce, interpret or seek damages with respect to any provision of, or the performance or non-performance of, this Agreement shall be brought in the General Court of Justice of North Carolina sitting in Orange County, North Carolina and it is agreed by the parties that no other court shall have jurisdiction or venue with respect to such suits or actions. The Parties may agree to nonbinding mediation of any dispute prior to the bringing of such suit or action. 10.5 Extent of Agreement 10.5.1 This Agreement, together with the RFQ together with attachments distributed by the County and the Consultant's submitted Response to the RFQ, all of which constitute the Contract Documents, represents the entire and integrated agreement between the County and the Consultant and supersedes all prior negotiations, representations or agreements, either written or oral. In the event of a conflict among the terms of the Contract Documents, the priority of documents shall be This Agreement, the County's RFQ, attachments to the County's RFQ, the Revised 10/17 6 DocuSign Envelope ID:60890E67-6F1D-48BF-9BD4-7E57F52CDE30 Consultant's Response to the RFQ. This Agreement may be amended only by written instrument signed by both parties. Modifications may be evidenced by facsimile signatures. 10.6 Severability 10.6.1 If any provision of this Agreement is held as a matter of law to be unenforceable, the remainder of this Agreement shall be valid and binding upon the Parties. 10.7 Ownership of Deliverables 10.7.1 All Deliverables, together with all supporting materials, source documentation, data collected, field notes, and working drafts, developed in the performance of this Agreement shall become the property of the County and may be used on any other project without additional compensation to the Consultant. The use of the Deliverables by the County or by any person or entity for any purpose other than the Project as set forth in this Agreement shall be at the full risk of the County. 10.8 Non-Appropriation 10.8.1 Consultant acknowledges that County is a governmental entity, and the validity of this Agreement is based upon the availability of public funding under the authority of its statutory mandate. In the event that public funds are unavailable and not appropriated for the performance of County's obligations under this Agreement, then this Agreement shall automatically expire without penalty to County immediately upon written notice to Consultant of the unavailability and non-appropriation of public funds. It is expressly agreed that County shall not activate this non-appropriation provision for its convenience or to circumvent the requirements of this Agreement,but only as an emergency fiscal measure during a substantial fiscal crisis. In the event of a change in the County's statutory authority, mandate and/or mandated functions, by state and/or federal legislative or regulatory action, which adversely affects County's authority to continue its obligations under this Agreement, then this Agreement shall automatically terminate without penalty to County upon written notice to Consultant of such limitation or change in County's legal authority. 10.9 Notices and Signatures 10.9.1 This Agreement together with any amendments or modifications may be executed electronically. All electronic signatures affixed hereto evidence the consent of the Parties to utilize electronic signatures and the intent of the Parties to comply with Article 11A and Article 40 of North Carolina General Statute Chapter 66. 10.9.2 Any notice required by this Agreement shall be in writing and delivered by certified or registered mail,return receipt requested to the following: Orange County Consultant's Name & Address Attention: P.O. Box 8181 Revised 10/17 7 DocuSign Envelope ID:60890E67-6F1D-48BF-9BD4-7E57F52CDE30 Hillsborough, NC 27278 [SIGNATURE PAGE TO FOLLOW] Revised 10/17 8 DocuSign Envelope ID:60890E67-6F1D-48BF-9BD4-7E57F52CDE30 IN WITNESS WHEREOF, the Parties, by and through their authorized agents, have hereunder set their hands and seal, all as of the day and year first above written. COUNTY: Orange County CONSULTANT: County Manager Printed Name and Title Revised 10/17 9 DocuSign Envelope ID:60890E67-6F1D-48BF-9BD4-7E57F52CDE30 �1 ORANGE COUNTY Department of Solid Waste Management ORANGE COUNTY NORTH CAROLINA Orange County Financial Services Department ADDENDUM #1 September 4, 2018 RFQ 5253 Request for Proposals Recycling Composition Study To all Vendors: Modifications to bid documents for the above-named Request for Proposal are made as follows and shall be included in the proposed amount. Questions received with County's responses: • Due date has been extended to September 12, 2018 at midnight • See following pages for answers to questions received All other terms and conditions shall remain the same By: David E. Cannell, Purchasing Agent; dcannell(a-)co.orange.nc.us / (919) 245-2651 Acknowledgement of receipt of this addendum shall be included with your submittal Company Name: By: Date Received: P.O. Box 8181 200 South Cameron Street Hillsborough, North Carolina 27278 Telephones: Area Code 919-245-2651 Fax: 919-636-4913 DocuSign Envelope ID:60890E67-6F1D-48BF-9BD4-7E57F52CDE30 �1 ORANGE COUNTY Department of Solid Waste Management Questions submitted via email the week of August 27, 2018 1. How many loads per day does each program deliver in an average week? a. The average is three (3). However, our drop-off program delivers up to six(6) per day and commercial program delivers one per day(1). The median is two (2) loads per day. 2. Will the County be responsible for removing all excess and sorted material from the sorting location during the sort? a. Yes the County will remove all excess &sorted materials from the sorting pad during the sort. 3. Is it the County's expectation that the living wage policy apply to day laborers hired for the sorting crew? If so,this will increase the project cost. a. Please review the sample contract in the RFP. The County recommends but does not require Contractors provide a living wage. 4. On page 10,the proposal states, "This section of the Proposal has a minimum limit of 5 double sided pages." Is this meant to read a minimum of 5 double sided pages or a maximum limit of 5 double sided pages? D/CY a. Maximum limit of five (5) double-sided sheets (10 pages) 5. Section 5.1.3 asks for projects within the last 3 years and Section 5.3 asks for a minimum of 5 projects within the last 10 years. Please clarify which is requested. a. 5 within the last 10 years. 6. Given that answers to these questions will not be provided until Friday and that Monday is a holiday, would the County consider an extension to the submittal deadline? a. Yes, Wednesday September 12 at midnight will be the extension deadline 7. Number of service days per week for Commercial collection? Carts? Dumpsters? a. Commercial collection by Orange County is collected all in single stream carts some with separate cardboard dumpsters serviced by private contractors. Service is provided five (5) days per week. 8. Number of service days per week for the school system recycling? Front load collection?Carts? a. Orange County schools are collected weekly on Tuesdays, with all schools serviced in one day. Chapel Hill Carrboro Schools are serviced weekly on Wednesday, with all schools serviced in one day. Carts are collected by a side-loader and cardboard dumpsters (not a part of audit) are collected by front load collection. 9. Number of service days per week for multi-family residential? Carts? Front load? a. Multi-family residential is collected by single-stream carts some with separate cardboard dumpsters serviced by private contractors. Service is provided five (5) days per week. 10. UNC carts. Number of service days per week? a. Please see Attachment 1 for UNC collection details.Service is provided three (3) days per week. 11. Unstaffed/staffed recycling sites. Roll off containers? Front load containers?Single stream? How's this material getting to the tipping floor(front load truck or roll-off containers)? a. At both the un-staffed and staffed recycling sites there are a combination of single stream roll-off containers and front load cardboard containers. Material is tipped from the back door of roll-off containers and cardboard is hauled directly to the materials recovery facility. 12.000 only route servicing multiple sectors(schools, commercial, drop-off etc.)? Orange County, 200 S. Cameron Street, Hillsborough, North Carolina 27278 Page 2 DocuSign Envelope ID:60890E67-6F1D-48BF-9BD4-7E57F52CDE30 �1 ORANGE COUNTY Department of Solid Waste Management a. Correct. Although OCC is hauled directly to the materials recovery facility and there is no expectation to audit the OCC route. 13. What budget range is Orange County considering for this project? NTE $300 14. What dates/seasons has Orange County selected for the sorts? If none selected, does Orange County have a preference on when the sorts take place? We prefer that the sorting take place any week during October 2018, except the week of October 15 and if it's the following week beginning Monday October 22, 2018,then the urban curbside routes and UNC should not be sampled on Monday October 22 allowing for fall break returnees to come back to 'normal. If October is not possible,then we believe the next optimal time will be from the week beginning March 18 through the week beginning April 8 2019. As those weeks represent 'shoulder weeks'for the local climate that may affect beverage container usage depending on the weather and basketball tournament season. Those specified time periods avoid those issues as well as UNC fall break from October 17-21. We are open to considering the week of October 20-November 2 as long as Chapel Hill student area oriented routes are not sampled Thursday Nov 1, containing the Halloween party material from Wed. October 31. Other weeks may be considered based on your professional experience and rationale. 15. Proposal extension - new date September 12 at Midnight Orange County, 200 S. Cameron Street, Hillsborough, North Carolina 27278 Page 3 DocuSign Envelope ID:60890E67-6F1D-48BF-9BD4-7E57F52CDE30 �1 ORANGE COUNTY Department of Solid Waste Management ORANGE COUNTY NORTH CAROLINA Orange County Financial Services Department ADDENDUM #2 September 5, 2018 RFQ 5253 Request for Proposals Recycling Composition Study To all Vendors: Modifications to bid documents for the above-named Request for Proposal are made as follows and shall be included in the proposed amount. Questions received with County's responses: • See following pages for answers to questions received All other terms and conditions shall remain the same By: David E. Cannell, Purchasing Agent; dcannellC@co.orange.nc.us / (919) 245-2651 Acknowledgement of receipt of this addendum shall be included with your submittal Company Name: By: Date Received: P.O. Box 8181 200 South Cameron Street Hillsborough, North Carolina 27278 Telephones: Area Code 919-245-2651 Fax: 919-636-4913 DocuSign Envelope ID:60890E67-6F1D-48BF-9BD4-7E57F52CDE30 �1 ORANGE COUNTY Department of Solid Waste Management 1) Page 7,Table 1 Questions: a. Do the tonnages reported for the urban curbside, rural curbside, and commercial programs include OCC? Tonnage for urban and rural curbside do include OCC.The commercial program does not include OCC as there is not capacity to collect OCC in roll carts, however,there are typically some incidental small pieces OCC in the roll carts. b. What is denoted by the " * " symbol after the tonnages listed for the UNC residence halls outdoor carts and UNC outdoor carts programs? Disregard the asterisks in the UNC tonnage table c. What is the tonnage of recyclables collected from the UNC walkways program? No data is available on this separate tonnage at this time, but UNC has stated (in that table)they will stipulate the number of sorts to come from the walkway sites, walkway tonnage is included in the previous row under'outdoor carts'. 2) Page 9 of the RFP states that "A safety plan must be submitted to County as part of this proposal." Is the County looking for an example safety plan or a safety plan tailored to the particulars of this project and the County's solid waste management facility? The safety plan may be the proposer's typical safety plan with reference in specific to waste and/or recycling sorting safety protocols. 3) Attachment B—Electronic Verification Form: This form appears to be from 2013. Is there an updated form to complete with our proposal? Current version attached 4) What is the meaning of the color coding of materials listed in Attachment G? The color coding refers to the following:the blue are those materials that are allowed in the County's single-stream curbside, multifamily, commercial, drop-off and other recycling collection programs,the red are those materials that have current recycling markets but are not permitted in the curbside or other County single stream collection programs, but may be collected elsewhere by the County or other area entities like thrift stores. The green are compostable materials that do not belong in any recycling programs.The grey are materials for which there are no practically available local or regional markets.(the exception might be the inert debris like brick, but not in the small amounts that would be found in recycling or MSW) Orange County, 200 S. Cameron Street, Hillsborough, North Carolina 27278 Page 2 DocuSign Envelope ID:60890E67-6F1D-48BF-9BD4-7E57F52CDE30 STATE OF NORTH CAROLINA AFFIDAVIT ORANGE COUNTY ************************** I, (the individual attesting below), being duly authorized by and on behalf of (the entity bidding on project hereinafter"Employer") after first being duly sworn hereby swears or affirms as follows: 1. Employer understands that E-Verify is the federal E-Verify program operated by the United States Department of Homeland Security and other federal agencies, or any successor or equivalent program used to verify the work authorization of newly hired employees pursuant to federal law in accordance with NCGS§64-25(5). 2. Employer understands that Employers Must Use E-Verify. Each employer, after hiring an employee to work in the United States, shall verify the work authorization of the employee through E-Verify in accordance with NCGS§64-26(a). 3. Employer is a person, business entity, or other organization that transacts business in this State and that employs 25 or more employees in this State. (mark Yes or No) a. YES or b. NO 4. Employer's subcontractors comply with E-Verify, and if Employer is the winning bidder on this project Employer will ensure compliance with E-Verify by any subcontractors subsequently hired by Employer. This day of 201_. Signature of Affiant Print or Type Name: State of North Carolina Orange County D Signed and sworn to (or affirmed) before me,this the o n' day of , 201_. v' z 0 My Commission Expires: v v' Notary Public �= DocuSign Envelope ID:60890E67-6F1D-48BF-9BD4-7E57F52CDE30 �1 ORANGE COUNTY Department of Solid Waste Management ORANGE COUNTY NORTH CAROLINA Orange County Financial Services Department ADDENDUM #3 September 8, 2018 RFQ 5253 Request for Proposals Recycling Composition Study To all Vendors: Modifications to bid documents for the above-named Request for Proposal are made as follows and shall be included in the proposed amount. Questions received with County's responses: • See following pages foranswersto questions received All other terms and conditions shall remain the same By: David E. Cannell, Purchasing Agent; dcannell(@_co.orange.nc.us / (919) 245-2651 Acknowledgement of receipt of this addendum shall be included with your submittal Company Name: By: Date Received: P.O. Box 8181 200 South Cameron Street Hillsborough, North Carolina 27278 Telephones: Area Code 919-245-2651 Fax: 919-636-4913 DocuSign Envelope ID:60890E67-6F1D-48BF-9BD4-7E57F52CDE30 �1 ORANGE COUNTY Department of Solid Waste Management 1. 1.4 Will the county accept a commitment from proposers to obtain a North Carolina business Iicenseupon selection as satisfying thee I igibilityrequirements?(i.e.,we are not currently I ice nsed in North Carolina,but would be happy to obtain a license forthis work if we are selected.) WE HAVE QUICK START DATE.AND WOULD HAVE TO BE CONVINCED THAT LICENE COULD BE OBTAINED IN TIME TO MEET CONSTRAINTS 2. 2.2.1 as ks f or"stati sti ca I I y re I eva nt"sa m p I ing ta rgets. The term"statisticaIlyreIevant'requiresajudgment call. Can the Countyprovide a more precise basisforsettingsamplingtargets? If not,can the County indicate if it is satisfied with the statistical relevance of the 2017, 2010 and 2005 waste characterization studies posted on itswebsite? WE ARE SATISFIED WITH THOSE AS THE STANDARD 3. 2.2.1identifies8separate mate rial streams that aretobeanalyzed. Table1 shows 11 mate rial streams tobe analyzed. Please clarify the numberof individual material streams(8or11) that are to be separatelysampled and analyzed as part of this study. Also,is the County seeking a statistically relevant composition estimate for each of these 8 or 11 streams individually,orjust a statistically relevant combined average composition?TABLE 1 shows 8 streams from Orange County programs and 3 from UNC programs—all are to be sampled..Show statistically relevant both ways—for composite and per program. 4. Does the County have a recyclables processing agreement orothercontractualdocumentthatrequires recyclables contamination and composition data? If so,does this contract coverall of the recyclingsubstreams targeted in this project,or just a subset? Generally we would assume that the"statistical relevance"is more important for recycling streams that are managed undera processing agreement,and are trying to understand which sort results are to support contract and which results are just for informational purposes. We do not now have a contract but are preparing one and wish to have data to show how the recycl i ng stream from Orange County maybe less(or more?)contaminated than the average as a whole.All our recyclables will go to one processor,so that will be a single contamination numberthat all may find useful in contract negotiation. But the per program data are to show us how we can bettertarget specific messages to specific programs—if residential has more bagged material where commercial has more food waste then we have to know thatfor internal purposes. 5. As an alternative to answeringthe previous questions,please provide the County's budgetforthis study. Ifthe vendors know the budget,they can more reasonably determine the maximum sampling effort the County can afford,and allocate samples to the targeted material streams accordingly. NTE$30,000 6. 1.2.4Deliverables: Should our baseline budget include an on-site presentation delivered bythe consultant at a Commissioners meeting? Cost of presentation should not be included in the budget,just materials suitable for presentation.You may show a cost for presentation as a separate item. 7. Can we assume for budgeting purposes that the County wilI supply one sorterforthe duration of the fieldwork? The County will supply one on-site person to help direct the various loads and act as on-site representative for the County to assist with QC.Sorting personnel should all be assumed to be provided bythe contractor.If the County is able to provide any sorting personnel,then this will be negotiated on a daily basis by8am of the DAY BEFORE the specificsort,so that if the contractor is using local temp.labor,they can reduce that by that one to two persons each day County staff are available. Orange County,200 S.Cameron Street,Hillsborough, North Carolina 27278 Page 2 DocuSign Envelope ID:60890E67-6F1D-48BF-9BD4-7E57F52CDE30 �1 ORANGE COUNTY Department of Solid Waste Management 5.1.1 states parenthetically to"see section IV,subsection C." To what does this refer?Delete statementsee section IV,subsection C 9. 5.3 Please explain howthe 15pointsfor Financial Stabilitywill be determined.There are no setformulas,only a review by staff 10. Attachment F:Would the County accept a "Cost peradditional sort day"in lieu of a "Cost per additional sample"? As a practical matter,the additional cost persample depends on whether it is necessaryto incuran additional day of expenses and mobilize sort laborforan additional day(which might be a very high cost for an additional sample),orwhetherwe can tack on a sample at the end of a scheduled sort day(which would be a lower cost per additional sample). The fixed costs forthis type of work are better captured with a day rate than a per-sample rate. Please show both additional sample on an existing day e.g.maytake you pasta standard 8 hour day and thus require OT forte mps. Plus your staff compensation rate may vary.Also show cost of an additional day. 1) Orange County,200 S.Cameron Street,Hillsborough, North Carolina 27278 Page 3 DocuSign Envelope ID:6089OE67-6F1D-48BF-9BD4-7E57F52CDE30 ACCN?"a 73/2/2018 TE(MM/DD/YYYY) CERTIFICATE OF LIABILITY INSURANCE THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT Paula O'Shea Lassiter-Ware Insurance, Inc. VHCNNo Ext: (800)845-8437 AIC No: (888)683-8680 1317 Citizens Blvd. E-MAIL ADDRESS:paulao@lassiterware.com INSURER(S)AFFORDING COVERAGE NAIC# Leesburg FL 34748 INSURERA:The Phoenix Insurance Company 25623 INSURED INSURERB:Travelers Property Casualty Company 25674 Kessler Consulting, Inc. INSURERC:The Travelers Indemnity Company 25658 14620 N. Nebraska Ave INSURERD:Travelers Casualty & Surety Co 19038 Building D INSURERE:Admiral Insurance Company 24856 Tampa FL 33613 INSURER F: COVERAGES CERTIFICATE NUMBER:18/19 MASTER CERT REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR ADDLSUBRTYPE OF INSURANCE INSD WVD POLICY NUMBER MOL pY r POLICY D EXP LTR / LIMITS X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 A CLAIMS-MADE OCCUR DA AGE To PREM SES Ea occu RENTED $ 1,000,000 X 6808H7258301847 3/7/2018 3/7/2019 MED EXP(Any one person) $ 5,000 PERSONAL&ADV INJURY $ 1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2,000,000 X POLICY PRO JECT ❑ LOC PRODUCTS-COMP/OPAGG $ 2,000,000 OTHER: $ AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ 1,000,000 Ea accident B X ANY AUTO BODILY INJURY(Per person) $ ALL OWNED SCHEDULED BA6C56262118 3/7/2018 3/7/2019 BODILY INJURY(Per accident) $ AUTOS AUTOS X X NON-OWNED PROPERTY DAMAGE $ HIRED AUTOS AUTOS Per accident Medical payments $ 5,000 X UMBRELLA LIAB X OCCUR EACH OCCURRENCE $ 3,000,000 C EXCESS LIAB CLAIMS-MADE AGGREGATE $ 3,000,000 DED X RETENTION$ 10,000 CUP6C7794891847 3/7/2018 3/7/2019 $ WORKERS COMPENSATION X PER OTH- AND EMPLOYERS'LIABILITY Y/N STATUTE ER ANY PROPRIETOR/PARTNER/EXECU I— E.L.EACH ACCIDENT $ 1,000,000 OFFICER/MEMBER EXCLUDED? N❑ N/A D (Mandatory in NH) UBOK6037781847 3/7/2018 3/7/2019 E.L.DISEASE-EA EMPLOYEE $ 1,000,000 If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ 1,000,000 E Professional Liability FEIECC1953704 3/7/2018 3/7/2019 Each Claim $2,000,000 Contractors Pollution Claims-Made Aggregate $2,000,000 DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached if more space is required) CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE Orange County THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN Attn: Risk Management ACCORDANCE WITH THE POLICY PROVISIONS. 200 South Cameron Street P.O. Box 8181 AUTHORIZED REPRESENTATIVE Hillsborough, NC 27278 Paula O'Shea/PAULAO ©1988-2014 ACORD CORPORATION. All rights reserved. ACORD 25(2014/01) The ACORD name and logo are registered marks of ACORD INS025(201401)