HomeMy WebLinkAboutAgenda - 02-20-2001-8aORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: February 20, 2001
Action Agenda
Item No.
SUBJECT: Budget Amendment #6
DEPARTMENT: Budget PUBLIC HEARING: (Y/N) No
ATTACHMENT(S): INFORMATION CONTACT:
Donna Dean 245-2151
Budget as Amended Spreadsheet
Smith Middle School Construction Capital TELEPHONE NUMBERS:
Project Ordinance Hillsborough 732-8181
Chapel Hill 968-4501
Durham 688-7331
Mebane 336227-2031
PURPOSE: To approve budget ordinance amendments and Smith Middle School Construction
Capital Project Ordinance.
BACKGROUND:
Department on Human Rights and Relations
1. The Department of Human Rights and Relations has been awarded a grant in the amount of
$1,150 from the North Carolina Humanities Council. This grant provides financial assistance
for the department's "Orange County Youth Summit 2001: Building Bridges from Tolerance
to Acceptance". No additional County funds are required in order to receive these funds.
(see column 1, Attachment 1)
Orange County Public Library
2. The Orange County Arts Commission recently awarded the Orange County Library two
grants:
• An $800 grassroots grant will enable the Library to purchase supplies for its Crafts, Hobbies,
Arts, Kids Activities (CHAKA) Program.
$1,000 for the arts program entitled Library Art Gallery. The grant money will be used to
renovate the Orange County Public Library's art gallery by installing a new, no-nails, no-
hooks hanging system. This will allow artwork to be displayed easily and allow more
flexibility in the arrangement and sizes of artwork.
No additional County funds are required for the receipt of these funds (see column 2,
Attachment 1).
Department on Aging
3. On January 18, 2001,, the Orange County Board of County Commissioners approved the
receipt of a $5,000 grant for the Department on Aging. This grant, related to mistreatment of
elder citizens in the County, will provide funds for an educational program aimed at reducing
the number of elders who are victims of hidden abuse and/or neglect. The department will
use the funds for training materials and supplies, and travel reimbursement. No additional
County funds are required for the receipt of this grant (see column 3, Attachment 1).
Smith Middle School
4. Work at the Smith Middle School site is progressing. To-date, the Commissioners have
approved funds $16,731,721 for site development, construction contracts, and professional
fees. The project budget included in the County's 2000-2010 Capital Investment Plan for the
school totaled $19.8 million. The Chapel Hill-Carrboro City Schools anticipate project
spending to total $19,420,000 leaving project savings of approximately $380,000. At their
December 2000 Retreat, the Commissioners approved use of a portion of the anticipated
project savings totaling $132,184 for planning of the District's Elementary School #9.
Recently, the Chapel Hill-Carrboro City Schools requested that the Commissioners
appropriate additional funds totaling $2,820,463 to enable the District to continue moving
forward with the project and equipment and other one-time start-up items. This request is in
accordance with the Board of County Commissioners' Policy on Planning and Funding
School Capital Projects and provides funding through the Design and Construction Phase of
this project. As the project progresses,. the Board of Education has the latitude to shift funds
between major components without bringing an amendment back to the Commissioners.
The School Superintendent will provide the County Manager with written project updates at
their monthly meetings and, in turn, the County Manager will provide updates to the
Commissioners. At the completion of the project, staff will bring a final capital project
ordinance to the Commissioners. This provides an opportunity for the Commissioners to
see how the original project budget compares to the final budget, and serves as the
mechanism for the official close out of the project.
The following table provides details regarding the request:
Funding
Approved Prior
to 02/20/01 Funding
Requested
02/20/01
Total Project
Funding
Site Acquisition $22,600 $0 $22,600
Site Development
Approved prior to 2/20/01 $2,205,197 $0 $2,205,197
Additional fill dirt (originally
planned to excavate from playing
field site)
$0
$147,041
$147,041
Sodding and irrigation for 3 fields
(including Town of Carrboro field
$0
$165,000
$165,000
Upgrade current CHHS practice
field to main playing field for SMS
$0
$175,000
$175,000
Upgrade. sewer connections (as
required b OWASA
$0
$23,265
$23,265
Roadway improvements (required
by NCDOT)
$0
$28,497
$28,497
Total Site Development $2,205,197 $538,803 $2,744,000
Fees
Approved prior to 2/20/01 $1,505,000 $0 $1,505,000
Additional on-site soil testing $0 $45,000 $45,000
Additional fees to Town of
Carrboro for engineering and
ecological
consultants/testing/surveys
0
38,000
38,000
Increasing Project Manager's
presence on site
$0
$15,000
$15,000
Total Fees $1,505,000 $98,000 $1,603,000
Construction $12,779,924 $132,184 $12,912,108
Technology, $0 $831,000 $831,000
Moveable Equipment $0 $685,000 $685,000
Start-Up Costs $0 $350,000 $350,000
Contingency $219,000 $185,476 $404,476
Total Project Budget $16,731,721 $2,820,463 $19,552,184
(see Attachment 2, Smith Middle School Construction Project Ordinance).
FINANCIAL IMPACT: Financial impacts are included in the background information above.
RECOMMENDATION (S): The Manager recommends that the Board of County Commissioners
adopt the attached budget ordinance amendments and the Smith Middle School Construction
Capital Project Ordinance.
u
7
u o
C ?
ro
D 't3
7l N
CD
? ro
7 U
? C
ro
9
? O
a
CO
:i?
0
nU
'O
uo
? tp M rc N A {`7 M m O m in L
C i! to 2 C 0 42 421
m a t'i f7f lV O C O fn Y W f
A f• A f71 O N N A n f
a m a
' CO in f0
N W IT N f%
' fA f
li t p
p
fp an r r^ d G c
a 1T r
a o
f}f =
? F-
f? w w va w w w w w f0 wf
o m
U (n (J
?
.? N C
Ip O .?
U) L
y
_
E o
(DU vr .n w w w w
0
o
.
°
O
a
4
?
C
w Lo an in
O C
G
? N
E
V
E
N
M N
? {R w w w w kA
N A CD f7
C G G E • W
O
rn
o U
_
Q c a
m
c
? EO
E a
_
V
o J
? w vr w w w w
M 0
z o
m
p U
M
?, o xy
M ror
? ? cif
= w w w w u> w
aN N i'W7 " w a
2 C g 00 V r
r 1fi f7D 1
? e o C o O
O p
y
C !?. a
fD C7
Of C
CC Q
N 1!i r
A MW
co
O
m
01
to
m
r
?
n ci
W
N
L Wf]
i r N 1fj O
a 1T r
? L
f? ra w w w w w vr w w w
M f0 N N M Ci W O O h
? T M
If1 d'
fn M
Q) O
O O
4 W
r 4
O N
W N
?
C 1T M h n A Q1 O r N w m
m = W Cf f17 cl IT N CO Cl
m W w N 1n t` P7 M
Q r r
N /A uw vt w w va v> w w
d
N
v t
a
? g [A L ti
E ? . F O `L
m a a a ro N
d) CE
? M csgo-ccll;
d
Smith Middle School Construction/K-12 Campus
Chapel Hill-Carrboro City Schools
Capital Project Ordinance
Attachment 2
Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of
Chapter 159 of the General Statutes of North Carolina, the following capital project is hereby adopted.
Section 1. The project authorized provides funds to construct Smith Middle School, co-located on
the Seawell Elementary School and Chapel Hill High School campus. This project will
be financed with proceeds from the 1997 bond referendum and impact fees.
Section 2. The officers of the County are hereby directed to proceed with the project within the
budget contained herein.
Section 3. The following revenue is anticipated to complete this project:
Through
1999-00
Appropriation 'Through
2000-01
Sales Tax $0 $0 $0
Im act Fees $0 $0 $0
PSBF $0 $0 $0
1997 Bond Funds $16,731,721 $2,820,463 $19,552,184
Total Funding $16,731,721 $2,820,463 $19,552,184
Section 4. The following amount is appropriated for this project:
Through
1999-00 -
Appropriation hrough FY
2000-01
Site Acquisition $22,600 $0 $22,600
Site Development $2,205,197 $538,803 $2,744,000
Fees $1,505,000 998,000 $1,603,000
Construction $12,779,924 $132,184 $12,912,108
Technology $0 $831,000 $831,000
Moveable Equipment $0 $685,000 $685,000
Start-Up Costs $0 $350,000 $350,000
Contingency $219,000 $185,476 $404,476
Total Costs $16,731,721 $2,820,463 $19,552,184
Section 5. The following amount is transferred from this project:
Yhrougli FY 2000-01
roug
FY-
1999-00 A ro riation 2000-01
I
raps er to Elementary chool
#9 $0 $132,184 $132,184
Section 6. The following amount remains appropriated for this project:
Pro'ect Budget Less: Transfer Remaining Budget
mit Middle School
Construction
$19,552,184
$132,184 -
$19,420,000
Smith Middle School
Capital Project Ordinance 6
Page 2
Section 7. This ordinance supersedes all previous Smith Middle School Capital Project
Ordinances.
Section 8. This Ordinance shall remain in effect from July 1, 1998 until October 31, 2001.
Adopted this twentieth day of February 2001.