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HomeMy WebLinkAbout2019-376-E Solid Waste - Sonoco recycling processing DocuSign Envelope ID: BF09D2E9-7297-4B22-8360-A1E6C073ECAF [Departmental Use Only] TITLE FY NORTH CAROLINA SERVICES AGREEMENT OVER $90,000.00 RFP/RFQ - SONOCO ORANGE COUNTY This Services Agreement (hereinafter "Agreement"), made and entered into this 1st day of July, 2019, ("Effective Date") by and between Orange County, North Carolina a political subdivision of the State of North Carolina (hereinafter, the "County") and Sonoco Recycling, LLC, (hereinafter, the "Provider"). WITNESSETH: That the County and Provider, for the consideration herein named, do hereby agree as follows: 1. Services a. Scope of Work. i) This Services Agreement ("Agreement") is for professional services to be rendered by Provider to County with respect to (insert type of project): Processing Recycling. ii) By executing this Agreement, the Provider represents and agrees that Provider is qualified to perform and fully capable of performing and providing the services required or necessary under this Agreement in a fully competent, professional and timely manner. iii) Time is of the essence with respect to this Agreement. iv) The services to be performed under this Agreement consist of Basic Services, as described and designated in Section 3 hereof. Compensation to the Provider for Basic Services under this Agreement shall be as set forth herein. 2. Responsibilities of the Provider a. Services to be provided. The Provider shall provide the County with all services required in Section 3 to satisfactorily complete the Project within the time limitations set forth herein and in accordance with the highest professional standards. b. Standard of Care. i) The Provider shall exercise reasonable care and diligence in performing services under this Agreement in accordance with the highest generally accepted standards of this type of Provider practice throughout the United States and in accordance with applicable federal, state and local laws and regulations applicable to the Revised 12/18 1 DocuSign Envelope ID: BF09D2E9-7297-4B22-8360-A1E6C073ECAF performance of these services. Provider is solely responsible for the professional quality, accuracy and timely completion and/or submission of all work related to the Basic Services. ii) Provider shall be responsible for all errors or omissions of its agents, contractors, employees, or assigns in the performance of the Agreement. Provider shall correct any and all errors, omissions, discrepancies, ambiguities, mistakes or conflicts at no additional cost to the County. iii) The Provider shall not, except as otherwise provided for in this Agreement, subcontract the performance of any work under this Agreement without prior written permission of the County. No permission for subcontracting shall create, between the County and the subcontractor, any contract or any other relationship. iv) Provider is an independent contractor of County. Any and all employees of the Provider engaged by the Provider in the performance of any work or services required of the Provider under this Agreement, shall be considered employees or agents of the Provider only and not of the County, and any and all claims that may or might arise under any workers compensation or other law or contract on behalf of said employees while so engaged shall be the sole obligation and responsibility of the Provider. v) If activities related to the performance of this Agreement require specific licenses, certifications, or related credentials Provider represents that it and/or its employees, agents and subcontractors engaged in such activities possess such licenses, certifications, or credentials and that such licenses certifications, or credentials are current, active, and not in a state of suspension or revocation. 3. Basic Services a. Basic Services. i) The Provider shall perform as Basic Services the work and services described herein and as specified in the County's Request for Proposals or Request for Qualifications (the "RFP") "RFP Number 5259 for "Recycling Processor" issued March 6, 2019, and the Provider's proposal, which are fully incorporated and integrated herein by reference together with Attachments A (designate all attachments). In the event a term or condition in any document or attachment conflicts with a term or condition of this Agreement the term or condition in this Agreement shall control. Should such conflict arise the priority of documents shall be as follows: This Agreement, the County's RFP together with attachments, Attachment A to Provider's Proposal, Provider's Proposal together with remaining attachments. ii) The Basic Services will be performed by the Provider in accordance with the following schedule: (Insert task list and milestone dates) Task Milestone Date 1. Process Recycling As set Forth in RFP and Attachments Revised 12/18 2 DocuSign Envelope ID: BF09D2E9-7297-4B22-8360-A1E6C073ECAF 2. 3. 4. 5. 6. 7. 8. 9. 10. iii) Should County reasonably determine that Provider has not met the Milestone Dates established in Section 3(a)(ii), County shall notify Provider of the failure to meet the Milestone Date. The County, at its discretion may provide the Provider seven (7) days to cure the breach. County may withhold the accompanying payment without penalty until such time as Provider cures the breach. In the alternative, upon Provider's failure to meet any Milestone Date the County may modify the Milestone Date schedule. Should Provider or its representatives fail to cure the breach within seven(7) days, or fail to reasonably agree to such modified schedule, County may immediately terminate this Agreement in writing, without penalty or incurring further obligation to Provider. This section shall not be interpreted to limit the definition of breach to the failure to meet Milestone Dates. 4. Duration of Services a. Term. The term of this Agreement shall be from July 1, 2019 to June 30, 2021. This Agreement may be renewed for four (4) additional one (1) year terms upon mutual written agreement of both parties. Notice of intent to not renew must be given no less than ninety(90) days prior to the end of each term. b. Scheduling of Services i) The Provider shall schedule and perform its activities in a timely manner so as to meet the Milestone Dates listed in Section 3. ii) Should the County determine that the Provider is behind schedule, it may require the Provider to expedite and accelerate its efforts, including providing additional resources and working overtime, as necessary, to perform its services in accordance with the approved project schedule at no additional cost to the County. iii) The Commencement Date for the Provider's Basic Services shall be July 1, 2019. 5. Compensation a. Compensation for Basic Services. Compensation for Basic Services shall include all compensation due the Provider from the County for all services under this Agreement. The maximum amount payable for Basic Services is to be calculated as set forth on Attachment A, not to exceed, over the initial two year term, One Million Six Hundred Thousand Dollars ($1,600,000). In the event the amount stated on an invoice is disputed by the County, the County may withhold payment of all or a portion of the amount stated Revised 12/18 3 DocuSign Envelope ID: BF09D2E9-7297-4B22-8360-A1E6C073ECAF on an invoice until the parties resolve the dispute. Payment for Basic Services shall become due and payable in direct proportion to satisfactory services performed and work accomplished. Payments will be made as percentages of the whole as Project milestones as set out in Section 3(a)(ii) are achieved. (For example, if there are 10 Project Tasks with Milestone Dates then Provider may invoice for the first 10% of the whole upon County's acknowledgement of the satisfactory completion of Task one. Upon the County's acknowledgement that the second Task has been satisfactorily completed Provider may invoice for the next 10%of the whole.) b. Additional Services. County shall not be responsible for costs related to any services in addition to the Basic Services performed by Provider unless County requests such additional services in writing and such additional services are evidenced by a written amendment to this Agreement. 6. Responsibilities of the County a. Cooperation and Coordination. The County has designated(Bruce Woody) to act as the County's representative with respect to the Project and shall have the authority to render decisions within guidelines established by the County Manager and/or the County Board of Commissioners and shall be available during working hours as often as may be reasonably required to render decisions and to furnish information. 7. Insurance a. General Requirements. Provider shall obtain, at its sole expense, Commercial General Liability Insurance, Automobile Insurance, Workers' Compensation Insurance, and any additional insurance as may be required by County's Risk Manager as such insurance requirements are described in the Orange County Risk Transfer Policy and Orange County Minimum Insurance Coverage Requirements (each document is incorporated herein by reference and may be viewed at http://www.orangecountync.gov/departments/purchasing division/contracts.php.) If County's Risk Manager determines additional insurance coverage is required such additional insurance shall consist of (if no additional insurance required mark N/A as being not applicable). Provider shall not commence work until such insurance is in effect and certification thereof has been received by the County's Risk Manager. 8. Indemnity a. Indemnity. The Provider agrees, without limitation, to defend, indemnify and hold harmless the County from all loss, liability, claims or expense, including attorney's fees, arising out of or related to the Project and arising from property damage or bodily injury including death to any person or persons caused in whole or in part by the negligence or misconduct of the Provider except to the extent same are caused by the negligence or willful misconduct of the County. It is the intent of this provision to require the Provider to indemnify the County to the fullest extent permitted under North Carolina law. 9. Amendments to the Agreement a. Changes in Basic Services. Changes in the Basic Services and entitlement to additional compensation or a change in duration of this Agreement shall be made by a written Revised 12/18 4 DocuSign Envelope ID: BF09D2E9-7297-4B22-8360-A1E6C073ECAF Amendment to this Agreement executed by the County and the Provider. The Provider shall proceed to perform the Services required by the Amendment only after receiving a fully executed Amendment from the County. 10. Termination a. Termination for Convenience of the County. This Agreement may be terminated without cause by the County and for its convenience upon seven (7) days prior written notice to the Provider. b. Other Termination. The Provider may terminate this Agreement based upon the County's material breach of this Agreement; provided, the County has not taken all reasonable actions to remedy the breach. The Provider shall give the County ninety (90) days'prior written notice of its intent to terminate this Agreement for cause. c. Compensation After Termination. i) In the event of termination, the Provider shall be paid that portion of the fees and expenses that it has earned to the date of termination, less any costs or expenses incurred or anticipated to be incurred by the County due to errors or omissions of the Provider. ii) Should this Agreement be terminated, the Provider shall deliver to the County within seven (7) days, at no additional cost, all deliverables including any electronic data or files relating to the Project. d. Waiver. The payment of any sums by the County under this Agreement or the failure of the County to require compliance by the Provider with any provisions of this Agreement or the waiver by the County of any breach of this Agreement shall not constitute a waiver of any claim for damages by the County for any breach of this Agreement or a waiver of any other required compliance with this Agreement. e. Suspension. County may suspend the Basic Services and this Agreement at any time for County's convenience and without penalty to County upon three (3) days' notice to Provider. Upon any suspension by County, Provider shall discontinue the Basic Services and shall not resume the Basic Services until notified to proceed by County. £ Force Majeure Event. If the performance by either Party of its obligations under this Agreement is made impossible or largely impossible due to strike, fire, riot, war, weather conditions, Act of God, or any other cause beyond the reasonable control of such Party (a "Force Majeure Event"), the obligations of the Party so affected shall be suspended until such time as the affected Party is able, using its good faith efforts, to cure or remedy the consequences resulting from such Force Majeure Event and/or pursue alternative means to fulfill its obligations under this Agreement. Such period of suspension shall not in any way invalidate this Agreement. Economic hardship shall not be considered a Force Majeure Event. Each Party agrees to provide immediate written notice of a Force Majeure Event affecting its performance under this Agreement. Either Party has the right to terminate this Agreement if a Force Majeure Event suspends performance of Basic Services for a period of ninety(90) days or more. Revised 12/18 5 DocuSign Envelope ID: BF09D2E9-7297-4B22-8360-A1E6C073ECAF 11. Additional Provisions a. Limitation and Assignment. The County and the Provider each bind themselves, their successors, assigns and legal representatives to the terms of this Agreement. Neither the County nor the Provider shall assign or transfer its interest in this Agreement without the written consent of the other. b. Governing Law. This Agreement and the duties, responsibilities, obligations and rights of respective parties hereunder shall be governed by the laws of the State of North Carolina. c. Compliance with Laws. Provider shall at all times remain in compliance with all applicable local, state, and federal laws, rules, and regulations including but not limited to all state and federal anti-discrimination laws, policies, rules, and regulations and the Orange County Non-Discrimination Policy and Orange County Living Wage Policy (each policy is incorporated herein by reference and may be viewed at http://www.oran ec�ountync. o�partments/purchasing division/contracts.php.) Any violation of this requirement is a breach of this Agreement and County may immediately terminate this Agreement without further obligation on the part of the County. This paragraph is not intended to limit and does not limit the definition of breach to discrimination. By executing this Agreement Provider affirms that Provider and any subcontractors of Provider are and shall remain in compliance with Article 2 of Chapter 64 of the North Carolina General Statutes. By executing this Agreement Provider certifies that Provider has not been identified, and has not utilized the services of any agent or subcontractor identified, on the list created by the State Treasurer pursuant to G.S. 147-86.58. By executing this Agreement Provider certifies that Provider has not been identified, and has not utilized the services of any agent or subcontractor identified, on the list created by the State Treasurer pursuant to G.S. 147-86.81. d. Dispute Resolution. Any and all suits or actions to enforce, interpret or seek damages with respect to any provision of, or the performance or non-performance of, this Agreement shall be brought in the General Court of Justice of North Carolina sitting in Orange County, North Carolina. It is agreed by the parties that no other court shall have jurisdiction or venue with respect to such suits or actions. Binding arbitration may not be initiated by either Party, however, the Parties may agree to nonbinding mediation of any dispute prior to the bringing of a suit or action. e. Entire Agreement. This Agreement, together with the RFP and its attachments and the Proposal and its attachments, represents the entire and integrated agreement between the County and the Provider and supersedes all prior negotiations, representations or agreements, either written or oral. This Agreement may be amended only by written instrument signed by both parties. Modifications may be evidenced by facsimile signatures. f. Severability. If any provision of this Agreement is held as a matter of law to be unenforceable, the remainder of this Agreement shall be valid and binding upon the Parties. Revised 12/18 6 DocuSign Envelope ID: BF09D2E9-7297-4B22-8360-A1E6C073ECAF g. Ownership of Work Product. Should Provider's performance of this Agreement generate documents, items or things that are specific to this Project such documents, items or things shall become the property of the County and may be used on any other project without additional compensation to the Provider. The use of the documents, items or things by the County or by any person or entity for any purpose other than the Project as set forth in this Agreement shall be at the full risk of the County. h. Non-Appropriation. Provider acknowledges that County is a governmental entity, and the validity of this Agreement is based upon the availability of public funding under the authority of its statutory mandate. In the event that public funds are unavailable and not appropriated for the performance of County's obligations under this Agreement, then this Agreement shall automatically expire without penalty to County immediately upon written notice to Provider of the unavailability and non-appropriation of public funds. It is expressly agreed that County shall not activate this non-appropriation provision for its convenience or to circumvent the requirements of this Agreement, but only as an emergency fiscal measure during a substantial fiscal crisis. In the event of a change in the County's statutory authority, mandate and/or mandated functions, by state and/or federal legislative or regulatory action, which adversely affects County's authority to continue its obligations under this Agreement, then this Agreement shall automatically terminate without penalty to County upon written notice to Provider of such limitation or change in County's legal authority. i. Signatures. This Agreement together with any amendments or modifications may be executed electronically. All electronic signatures affixed hereto evidence the consent of the Parties to utilize electronic signatures and the intent of the Parties to comply with Article I IA and Article 40 of North Carolina General Statute Chapter 66. j. Notices. Any notice required by this Agreement shall be in writing and delivered by certified or registered mail, return receipt requested to the following: Orange County Provider's Name &Address Attention: Solid Waste Director Sonoco Recycling, LLC P.O. Box 8181 One North Second St. Hillsborough,NC 27278 Hartville, SC IN WITNESS WHEREOF, the Parties, by and through their authorized agents, have hereunder set their hands and seal, all as of the day and year first above written. ORANGE COUNTY: PROVIDER: Doc uSigned by: OocuSigned by: By: 66lnJln il, tt Y S�t By: kiL, f brt, Co y y lv.L`aiiLar,:,� Mini 2i VP-i iL.L%,a dent and General Mgr. Printed Name and Title Revised 12/18 7 DocuSign Envelope ID: BF09ME9-7297-41B22-8360-A1 E6C073ECAF Attachment A 1. Composition Clarification: a. Provider will use the data from the Orange County Solid Waste recycling composition study conducted by Kessler Consulting in April and May of 2019 (the "Kessler Study") to establish the composition of Orange County recycling for calculating the revenue share, contamination percentage and processing fee the first 60 days (July and August of 2019) of the contract. An average of the Orange County composition as established by the Kessler Study and the current Provider composition for their Raleigh MRF, as set forth in Table 1 below, will be used to establish the composition of Orange County recycling for calculating the revenue share, contamination percentage and processing fee for the months of September and October of 2019. Provider, at its sole cost and expense, will, during the month of September 2019, conduct a composition study of Orange County recycling material delivered to Provider and compare the resulting composition to the Kessler Study. Both parties agree to review the results by 10-31-19, to determine the composition to calculate the AMV through June 30`", 2020. If the parties cannot agree on a composition effective as of November 1, 2019, either party has the right to terminate the agreement upon 120 days written notice. During the 120 day notice period, an average of the composition percentages from each study shall be used to determine the composition to be used for calculating the revenue share, contamination percentage and processing fee. The methodology of auditing shall be objective and must be approved by the County. Such approval shall not be unreasonably withheld. TABLE 1 Orange Sonoco County AVG GLASS 21.76% 20.40% 21.08% ALUMINUM CANS 0.93% 2.80% 1.87% STEEL 1.68% 3.10% 2.39% HDPE Color 1.02% 2.60% 1.81% HDPE NATURAL 0.67% 1.80% 1.24% PET 3.38% 5.30% 4.34% Mixed Paper (PS 54) 28.55% 37.60% 33.08% Plastics 3-7 1 0.46% 1 1.2% 1 0.83% OCC PS 11 23.18% 13.10% 18.14% Trash 18.37% 12.1% 15.24% DocuSign Envelope ID: BF09D2E9-7297-4B22-8360-A1 E6C073ECAF b. Provider, at their sole cost and expense, will conduct an audit annually during April or May of each year to establish the composition data that will be used for purposes of calculating the processing fee, revenue share and contamination percentage for the following contract year.The methodology of auditing shall be objective and must be approved by the County. Such approval shall not be unreasonably withheld. c. The acceptable materials for recycling are set forth on Exhibit 1, attached hereto. The acceptable items will not be changed by Provider without consultation and agreement of the County. d. County also agrees to take reasonable steps to ensure that the material provided to Provider shall not include any "Hazardous Substances." For purposes of this Agreement, Hazardous Substances shall include, but not be limited to, any hazardous or toxic substance, hazardous chemical, material, waste, or compound including known carcinogens or other chemicals known to be a risk to human health and the environment such as petroleum products and asbestos containing materials and including those wastes, materials and substances regulated under state and federal laws including the Comprehensive Environmental Response, Compensation and Liability Act, the Resource Conservation and Recovery Act, the Federal Insecticide, Fungicide, and Rodenticide Act and the Toxic Substances Control Act. 2. Final Pricing: Pricing applicable to the contract will be set as follows: a. Processing Fee: There will be a variation of the processing fee based on any reduction in the amount of glass in Orange County's recycling stream as determined by the composition determined pursuant to Section 1 of this Attachment A. The processing fee will originally be$105 per ton and will adjust as set forth in the following chart: Glass Processing >15% 105.00 >11%-15% 117.00 >6%-11% 124.00 0-6% 134.00 b. Contamination Fee: There will be no fee for contamination in the County recycling delivered to the Provider. The County will, however, at no cost to Provider, backhaul an amount of residue equivalent to the tons of residual included in Orange County recycling as determined under Section 1 of this Attachment A. In the event Orange County fails to backhaul residue equivalent to the DocuSign Envelope ID: BF09ME9-7297-41B22-8360-A1 E6C073ECAF residual included in Orange County recycling, residual will be charged at $75.00 per ton. Provider shall make sufficient tonnages available for backhaul by Orange County to avoid the residual charge. c. Orange County will coordinate the removal of residue in an amount equivalent to the tons allocated to the contamination percentage as determined under Section 1 of this Attachment A, in a manner so as not to negatively impact Orange County operations or the Providers operations. Provider will load County walking floor trailers with baled residue for hauling. Loading will be done in a manner that complies with the recommended loading method of the walking floor trailer manufacturer and comply with all load limits set forth by the manufacturer and North Carolina Department of Transportation. d. County revenue Share shall be 100%of the AMV e. The chart to determine AMV and example of the formula with percent as established by the Kessler Study is set forth below. Price per ton for each listed item is to be the Southeast Regional Average determined from the prices listed on recyclingmarkets.net such as the example below for June 2019 and updated from data on the first issue of the month thereafter.The price for Residuals, however,will remain Zero ($0.00) or a Seventy-Five dollar charge ($75.00) as determined under Section 2.e. of this Attachment A throughout the term of the Contract: Material Type I Allocation Percent I Allocation Tons I Price Per Ton I Total Value GLASS I 20.40% I 20.4 I ($22.50) I ($459.00) ALUMINUM CANS I 2.80% I 2.8 I $1,140.00 I $3,192.00 STEEL I 3.10% I 3.1 I $117.50 I $364.25 HDPE COLOR I 2.60% I 2.6 I $275.00 I $715.00 HDPE NATURAL I 1.80% I 1.8 I $415.00 I $747.00 PET I 5.30% I 5.3 I $300.00 I $1,590.00 Mixed Paper(PS 54) I 37.60% I 37.6 I ($2.50) I ($94.00) Plastics 3-7 I 1.20% I 1.2 I ($30.00) I ($36.00) OCC(PS 11) I 13.10% I 13.1 I $32.50 I $425.75 Residuals I 12.10% I 12.1 I $0.00 I $0.00 $6,445.00 Total Materials 100 $64.45 AMV per ton DocuSign Envelope ID: BF09D2E9-7297-4B22-8360-A1 E6C073ECAF Formula: Processing fee-(100%x AMV Price per Ton) =fee/rebate Per example: $105- (100%x$64.45) _ $40.55 fee Fee =Amount Orange County will pay to Sonoco recycling Rebate=Amount Sonoco Recycling will pay Orange County f. Any payment due by County to Provider shall be net 30 days and tonnages will be based upon Provider's scale weights. Upon the County's request,the Provider will give the County written proof of scale calibrations conducted by an independent third party. 3. Additional Residual Hauling a. At the written request of Provider, County will back haul residue in addition to the residue allocable to Orange County Recycling. b. Provider will compensate County an amount equal to the disposal tipping fee charged by the accepting transfer station plus 10%for any residue hauled in excess of the Orange County Contamination percentage. The tipping fee for the Durham Transfer Station as of July 1, 2019 is$47.50 per ton. Orange County will notify Provider thirty days prior to any increase to the tipping fee. Orange County will provide Provider a monthly accounting of the tons backhauled that exceed the Orange County Contamination and tipping fee charged by the accepting transfer station. 4. Old Corrugated Cardboard a. County shall deliver segregated Old Corrugated Cardboard (OCC)to the Provider at their Durham facility located at 4619 Industry Ln, Durham, NC 27713. Any OCC delivered to the Durham facility will not be subject to the processing fee set forth in Section 2 of this Attachment A. b. The County will receive the price per ton for OCC as listed on Recyclingmarkets.net for the Southeast Regional Average for the first issue of the month less a $35.00 per ton processing fee. . C. County agrees that all Corrugated Cardboard sold hereunder shall meet the specifications for Grade (11) Corrugated Containers as those specifications for corrugated are outlined in the current circular of the Institute of the Scrap Recycling Industries, Inc., "Scrap Specifications Circular." 5. Special Program Participation a. Provider will contribute$1,000 dollars toward each special shredding event held by Orange County Solid Waste up to three events per year. DocuSign Envelope ID: BF09ME9-7297-41B22-8360-A1 E6C073ECAF b. Resulting paper will be the sole property and responsibility of the County. C. Provider when possible will continue to participate in educational and outreach programs to support recycling commodity improvements in Orange County. 6. Living Wage Policy a. Provider acknowledges the Orange County Living Wage Policy. b. Provider evaluates employee salaries on an annual basis and provides annual wage increase amounts based on the following key factors: i. Hourly Wage Surveys ii. Inflation and Consumer Price Index Reports iii. Cost of Benefit Changes iv. Sonoco's Competitiveness on Cost Currently, Provider does not have any hourly employees that are paid less than $14.95 per hour that will be working on the County contract but do use contractors who have employees that are paid less than $14.95 per hour. c. County acknowledges that this complies with the County Living Wage Policy. DocuSign Envelope ID: BF09ME9-7297-41B22-8360-A1 E6C073ECAF DON'T TANGLE OR CONTAMINATERECYCLF MORE .410011 •'"���•i�� • sa ■ ■ t0 0 ~ - -OR A G R E R STATE �a�•�a�a A, METAL All cans + MOUTHWASH iu+u 1� CUL uixrAt AAA— --� r 1P•- • • • • • - Empty and rinse GLASS PAPER Bottles and jars Paper, cartons and cardboard Lx OF ack Empty • rinse Flatten cardboard ..J&P THESE • UT! 14kQ,P�' 1�U YO�R� ,any rau Fhl[YGu -4Akk YO(f �• � - y sour rn� JJ W r J y m � � fn o Aerosol cans .• Disposable cups o Scrap ••• o Aluminum foil (plastic • . o Shredded paper" •All batteries G Electronics" G Styrofoam/peanuts (car lithium, etc.) O Food-tainted items G) nglers O O •• - •• • hoses, Take clean and dry plastic bags and wrap O Clothing or O Household • p back to the grocery store. ** These items may be able to be taken to a O Diapers _O • _ & Toys convenience center or other facility that will O Plastic •.• .• recycle them.Call your local recycling agency to find out how. SONOCO RECYCLING. DocuSign Envelope ID: BF09D2E9-7297-4B22-8360-A1E6C073ECAF ORANGE COUNTY NORTH CAROLINA Request for Proposals (RFP #5259) for Recycling Processor RFP Circulation Date: March 6, 2019 Optional Pre-Bid Conference: March 20, 2019 Proposal Submission Deadline: April 3, 2019 Orange County North Carolina David Cannell Purchasing Agent 200 South Cameron Street PO BOX 8181 Hillsborough, NC 27278 dcannell@orangecountync.gov 919-245-2651 1of21 RFP No. 5259 DocuSign Envelope ID: BF09D2E9-7297-4B22-8360-A1E6C073ECAF 1. GENERAL INFORMATION................................................................................................................................3 1.1 INSTRUCTIONS TO BIDDERS .......................................................................................................................3 1.2 DEFINITIONS...............................................................................................................................................4 1.3 GENERAL REQUIREMENTS..........................................................................................................................5 1.4 ELIGIBLE CONTRACTOR...............................................................................................................................5 1.5 SCHEDULE...................................................................................................................................................5 1.6 APPLICATION SUBMISSION PROCESS.........................................................................................................5 1.7 PROPRIETARY INFORMATION.....................................................................................................................5 1.8 REQUESTING ADDITIONAL INFORMATION AND QUESTIONS ....................................................................6 1.9 APPLICATION REQUIREMENTS AND INSTRUCTIONS..................................................................................6 1.10 PROPOSAL SELECTION PROCESS.................................................................................................................6 1.11 CORRECTIONS TO DEFICIENT APPLICATIONS.............................................................................................6 1.12 OPTIONAL PRE-PROPOSAL CONFERENCE...................................................................................................7 1.13 PROCUREMENT SCHEDULE.........................................................................................................................7 1.14 CONTRACT TERMS......................................................................................................................................7 1.15 PURPOSE OF SOLICITATION........................................................................................................................8 2. SCOPE OF WORK.............................................................................................................................................8 3. PROPOSAL REQUIREMENTS............................................................................................................................. 13 3.1 PROPOSAL SUBMITTAL.................................................................................................................................. 13 3.2 PROPOSAL ACCEPTANCE ............................................................................................................................... 14 3.3 SELECTION PROCESS...................................................................................................................................... 14 ATTACHMENT A—SAMPLE CONTRACT............................................................................................................... 19 ATTACHMENT B- ELECTRONIC VERIFICATION FORM......................................................................................... 20 ATTACHMENT C- LIVING WAGE FORM............................................................................................................... 21 ATTACHMENT D- EXECUTION OF PROPOSAL...................................................................................................... 21 ATTACHMENT E- IRAN DIVESTMENT ACT CERTIFICATION................................................................................. 23 ATTACHMENT F- PRICE PROPOSAL..................................................................................................................... 19 2of21 RFP No. 5259 DocuSign Envelope ID: BF09ME9-7297-41B22-8360-A1 E6C073ECAF 1. GENERAL INFORMATION 1.1 INSTRUCTIONS TO BIDDERS 1.1.1 All proposals shall be for furnishing supplies, materials, equipment and/or work, labor, and services in accordance with the applicable plans and specifications prescribed by Orange County. Plans and/or specifications may be obtained at the Orange County Financial Services Department, 200 S Cameron Street, Hillsborough, North Carolina 27278. 1.1.2 Orange County reserves the right to award the proposal that is in the best interest of Orange County or to reject any or all proposals and to waive minor irregularities. 1.1.3 The successful bidder shall comply fully with the requirements of General Statutes, Section 143-129, as amended. 1.1.4 In the event of default by any Contractor Orange County may procure from other sources whatever service or items is being proposed and hold the Contractor responsible for any excess cost occasioned thereby. 1.1.5 Payment terms are net 30 days. 1.1.6 North Carolina sales and use tax shall not be included in the proposal amount. 1.1.7 Proposals submitted via facsimile or mail shall not be accepted. 1.1.8 Proposals received after opening date and time shall not be considered. 1.1.9 All proposals must contain an authorized original signature. 1.1.10 Attached is a copy of the County's standardized contract(Attachment A). All insurance requirements are contained therein. Please read the agreement carefully as that document and this bid shall constitute the agreement. The cost of all insurance shall be included in the price(s) bid. 1.1.11 The Contractor shall not commence work until he or she has obtained all the insurance required in Attachment A. Insurance shall be maintained in full force and effect until the Contract ,from commencement of the contract and during the entire term of the contact, has been fully and completely performed, as evidenced by final acceptance payment. Contractor shall provide Certificate of Insurance reflecting aforementioned coverage's as proof of coverage. Certificate of Insurance shall provide for a thirty (30) day written notice to the County in the event of any modifications, cancellation, or expiration of said policies. Work shall not commence until the Contractor has obtained all required insurance and the County has approved verifying certificates of insurance in writing. 1.1.12 Any and all changes or alterations to this RFP shall be made in the form of written addendum. 1.1.13 Please direct any questions concerning this RFP to David Cannell, Purchasing Agent, at 919- 245-2651. Email: dcannell@orangecountync.gov 1.1.14 Please be advised that an optional pre-bid conference will be held in the Orange County Solid Waste Administration Building, 1207 Eubanks Road, Chapel Hill, NC on March 20, at 2:00 pm 1.1.15 The attached RFP is included to describe the services desired. During the pre-bid conference, county staff will further describe the services desired and will entertain suggestions, comments and questions.All interested Contractors should be prepared to discuss the RFP during the pre-bid conference. If required, an addendum will be issued to more accurately define the desired services. 3of21 RFP No. 5259 DocuSign Envelope ID: BF09ME9-7297-41B22-8360-A1 E6C073ECAF 1.1.16 Orange County supports a living wage of$14.25 per hour. Please indicate on the bid form whether any workers on this job will make less than $14.25 per hour. 1.1.17 E-VERIFY HB786 § 143-48.5 imposes E-Verify requirements on contractors who enter into certain contracts with state agencies and local governments. The legislation specifically prohibits governmental units from entering into certain contracts "unless the contractor and the contractor's subcontractors comply with the requirements of Article 2 of Chapter 64 of the General Statutes." (Article 2 of Chapter 64 establishes North Carolina's E-Verify requirements for private employers). It is important to note that the verification requirement applies to subcontractors as well as contractors. The new law(s)specifically prohibit(s) governmental units from entering into contracts with contractors who have not(or their subs have not) complied with E-Verify requirements. A Complete the E-Verify affidavit in Attachment B must be included it with your submittal. Electronic version is acceptable. 1.2 DEFINITIONS AGREEMENT: The Recycling Processing Contract and any supplemental procedures or Standard Operating Procedures that are agreed upon by all parties. AVERAGE MARKET VALUE or "AMV":The aggregate value of the bundle of Single Stream Recyclables, source separated OCC, or source separated Bulky Rigid Plastics according to the market index used to determine the revenue paid by the Contractor to OCSW. For purposes of the Agreement,the index used will be the Southeast USA regional average commodity prices (U.S. Dollars per Ton), which can be found in RecyclingMarkets.net. CONTAMINATION HANDLING FEE: The fee to process and dispose of contaminants contained in inbound deliveries. CONTRACTOR: The applicant, vendor, proposer, provider and entity providing the services requested and outlined in the request for proposal and contract. CONTRACT: A binding document between the county and contractor. If text is contradictory between the contract and the RFP, the text in the RFP will preside. CONTRACTOR PROJECT MANAGER: The County's main contact, employed by the Contractor that will be responsible for communication between the County and Contractor personnel. COUNTY: Orange County, North Carolina, the County's representative outlined in the request for proposal and contract. COUNTY'S RESPRESENTIVE-The main contact person between the Contractor and the County as it relates to contract management, issues, scheduling, questions, etc. OCC: Old Corrugated Cardboard, grade PS 11 baled, F.O.B. seller's dock. PROCESSING FEE: The dollar amount per ton charged on all recyclables delivered by OCSW to the Contractor. 4of21 RFP No. 5259 DocuSign Envelope ID: BF09ME9-7297-41B22-8360-A1 E6C073ECAF PROPOSER: Person or entity submitting a bid to the RFP. The successful proposer will become the Contractor. REBATE: The amount of money owed by the Contractor to OCSW if the payment formula finds the value of the revenue share exceeds the processing fee and contamination handling fee. REQUEST FOR PROPOSALS (RFP): This document, detailing the Recycling Processor program for Orange County, North Carolina. REVENUE SHARE: The percentage of AMV to be reimbursed to OCSW. WASTE AND RECYCLING CENTER (WRC): Orange County has five (5)staffed WRC's that provide the public with the opportunity to drop-off numerous items. For the purposes of this RFP, Recycling will be collected from five (5)sites and from curbside collection, multi family sites and commercial entities. 1.3 GENERAL REQUIREMENTS 1.3.1 Living Wage Orange County is committed to providing its employees with a living wage and encourages agencies it funds to pursue the same goal. A copy of Orange County's Living Wage Contractor Policy is included in Attachment C. 1.3.2 Regulations Contractor will comply with all federal, state and local laws, rules and regulations and ordinances as applicable to the project. 1.3.3 Contract Award Awarded contractor(s) must accept the terms of the sample contract in Attachment A. 1.4 ELIGIBLE CONTRACTOR Eligible Contractors will meet the following requirements: • A business license to operate in NC • Minimum of five years' experience processing recyclables. • Upon award, meet Orange County Insurance requirements as set forth in Attachment A. • Orange County reserves the right to reject all proposals and may select multiple Contractors to provide service. 1.5 SCHEDULE A detailed schedule can be found in 1.13 1.6 APPLICATION SUBMISSION PROCESS One electronic copy of this application, and all relevant materials, must be received by midnight on the deadline date. Faxes are not accepted.The electronic copy should be submitted by e-mail to dcannell@orangecountync.gov. When submitting materials by e-mail, you must have a reply from Orange County acknowledging receipt of materials. 1.7 PROPRIETARY INFORMATION 5of21 RFP No. 5259 DocuSign Envelope ID: BF09ME9-7297-41B22-8360-A1 E6C073ECAF Proprietary information may be submitted as part of the proposal. Please clearly mark only the pages that contain proprietary information with the word "CONFIDENTIAL." Information and records submitted to Orange County are governed by the N.C. Public Records Act, which is set forth in N.C. General Statutes 132-1, et. seq. Applicants are encouraged to review the applicable Statutes prior to submitting any information or documentation believed to be proprietary. 1.8 REQUESTING ADDITIONAL INFORMATION AND QUESTIONS Orange County will respond to questions submitted ONLY via e-mail to dcannell@orangecountync.gov. The deadline for questions is midnight, March 27, 2019. The questions will be answered to the Proposer and all questions and responses will be posted on the Orange County website. Neither Orange County staff nor Commissioners will answer questions directly. 1.9 APPLICATION REQUIREMENTS AND INSTRUCTIONS In addition to details listed in Section 3 of this RFP to be included in the project proposal, Applicants are required to complete and submit the following materials for their proposal application: (1) Cover Sheet (2) Project Proposal (3) E-Verify affidavit(Attachment B) (4)Execution of Proposal (Attachment D) (5) Iran Divestment Act Certification (Attachment E) 1.10 PROPOSAL SELECTION PROCESS In addition to the details listed in Section 3 of this RFP, proposals will be reviewed to ensure that the application is received on time. The submission deadline for this RFP is Wednesday, April 3, 2019 at midnight, submitted via electronic mail. All forms and signatures are due at the time of submission. In addition to timeliness, submissions will be reviewed to ensure the submission is substantially complete and meets other eligibility requirements. If these standards are not met, the proposal will not receive further consideration. Proposals will not be returned to the applicant. General selection review will include: • Timeliness: Proposals will be reviewed to verify submission by the submission deadline. Orange County will reject proposals that do not meet the submission deadline. • Completeness: Proposals will be reviewed to verify completeness. Orange County will reject proposals that do not address all items in these sections and are thus materially incomplete. • Criteria Review: Proposals will be rated and ranked based off of submittal requirements set forth in this RFP. • Eligible Contractor: Proposals will be reviewed to verify the eligibility of the contractor. • Appeals Process: There will be no appeals process. 1.11 CORRECTIONS TO DEFICIENT APPLICATIONS After the proposal due date, no unsolicited information will be considered. However, Orange County staff may contact the Contractor to correct non-substantive deficiencies. In each case of a completeness deficiency, the Contractor will be notified by telephone or email documenting the deficiency. All supplemental information requested by the County must be received within five (5) business days of the date of notice or the proposal will not be considered. 6of21 RFP No. 5259 DocuSign Envelope ID: BF09ME9-7297-41B22-8360-A1 E6C073ECAF 1.12 OPTIONAL PRE-PROPOSAL CONFERENCE An OPTIONAL pre-proposal conference is scheduled to be held on March 20, 2019 at 10:00 a.m. at the Orange County Solid Waste Administration Building located at 1207 Eubanks Road, Chapel Hill, North Carolina 27516. Requests for conference calls will not be entertained. At the conference, representatives of the County will be available to answer and explain the intent of this RFP. To the extent possible, the County will answer questions and concerns raised at that time. After the conference, the County will prepare and distribute within one week of the end of question submittal period, written documentation to answer questions which were addressed at the conference that relate to the interpretation of, or changes to, the RFP documents that the County deems appropriate for clarification. 1.13 PROCUREMENT SCHEDULE The County plans to adhere to the following procurement schedule to the extent possible. Changes to the procurement schedule shall be at the sole option of the County.Table 1 provides the major milestones of the RFP process. Table 1 Procurement Schedule Activity Date RFP Released March 6, 2019 Optional Pre-Proposal Conference March 20, 2019 Last Day to Submit Questions March 27, 2019 Addenda to RFP Issued March 28, 2019 (Anticipated and if necessary) Proposals Due April 3 2019 Interview Qualified Contractors April 2019 (Tentative) Recommendations to Board of TBD County Commissioners Award of Agreement TBD Transition Period TBD Start Services TBD 1.14 CONTRACT TERMS The Agreement will be substantially in the form attached below. The term of the Agreement between County and Contractor will be for an initial _two_ (_2_) years, proposed to be on or before July 1, 2019 through June 30, 2021 . At the close of the initial _two_ (_2) year term the contract may be extended at the option of the County and with the agreement of Contractor to include up to two (2) additional two (2) year renewal periods provided that: • Funds are authorized annually by the Board of Orange County Commissioners, and • The Contract is not otherwise terminated through provisions of another clause of the Contract. 1.14.1 Proposal Evaluation and Selection Proposals will be evaluated and selected according to the criteria set forth in Section 3.3. The selected firm and the County will negotiate a contract. It is intended that the function of 7of21 RFP No. 5259 DocuSign Envelope ID: BF09ME9-7297-41B22-8360-A1 E6C073ECAF the contract negotiations is to reach agreement on a contract based on the scope of services contained in this RFP and on the information contained in the proposal submitted by selected Proposer. Selection committee will submit recommendations to the Board of Orange County Commissioners on the selected Contractor and Contract. Contractor must sign the contract agreement within twenty (20) days after notification of the Board of Orange County Commissioners approval of said recommendations. If, after approval by the Board of Orange County Commissioners, a contract is not signed within a twenty (20) day period, the County reserves the right to terminate all negotiations and select one of the other finalists or issue a new RFP. 1.14.2 Right to Reject Issuance of the "Request for Proposal" does not commit the County to award a contract, to pay any costs incurred in preparation of a proposal to this request, or to procure or contract for service or supplies. The County reserves the right to reject any and all proposals, and to re-advertise. The County may at its option, perform some or all of the services. 1.14.3 Contract Payment Payment will be made by the County to the Contractor within thirty(30) days after the receipt by the County of a complete and accurate invoice for work done which is reasonable and allocable to the Contract and has been performed to the satisfaction of the County. Amounts on invoices shall not include amounts allocated to tasks on which no work has been done. 1.14.4 Adjustments for Change in Scope The County may order changes to the contract within the general scope of services consisting of additions, deletions or other revisions. No claim may be made by the Contractor that the scope of work or that the Contractor's services have been changed requiring adjustments to the amount of compensation due to the Contractor unless such adjustments have been made by a written amendment to the Contract signed by the County and the Contractor. If the Contractor believes any particular work is not within the scope of the contract, is a material change, or will otherwise call for more compensation to the Contractor, the Contractor must immediately notify the County via electronic mail. The Contractor must provide the amount of additional compensation requested, together with the basis and documentation supporting the claimed amount. 1.15 PURPOSE OF SOLICITATION The purpose of this request for proposals is to obtain a highly qualified Recycling Processor to receive, process and market Recyclables. Service will include receiving recyclables from Orange County Solid Waste ("OCSW"). 2. SCOPE OF WORK 2.1 General Information OCSW is seeking qualified Responders to provide all facilities, equipment, labor and services required for the processing and marketing of all Single Stream Recyclables and selected other source-separated recyclables managed by OCSW and delivered by or on behalf of OCSW to an agreed upon facility. This includes: • All materials that are collected by OCSW collection crews; • All materials that are collected by a private hauler under contract with OCSW; and 8of21 RFP No. 5259 DocuSign Envelope ID: BF09ME9-7297-41B22-8360-A1 E6C073ECAF • All materials accepted at and hauled from an OCSW owned or operated Waste and Recycling Center, Convenience Center or Transfer Station Contractors are required to accept recyclables for processing and marketing at an agreed upon facility. Contractor must furnish sufficient facilities, equipment, labor, financial capability, and experience to begin accepting materials from OCSW within 30 days of contract execution. Contractor facilities shall maintain safe and efficient procedures for queuing, weighing, unloading, screening, and vehicle departure to assure efficient use of the facility by OCSW. The Contractor shall accept all acceptable recyclable materials delivered to the agreed upon facility. The agreed upon facility shall have sufficient capacity and availability for unloading, storage, transfer, or other processing of materials so as not to impair delivery of materials from OCSW. The Contractor shall: • a. have a minimum of 5 years of experience processing recyclable material, • b. have a minimum of 5 years of experience marketing and selling recyclable material, • c. have a minimum of 5 years of technical experience in material recovery and recycling, • d. provide sufficient financial information to describe the financial condition and strength of • the company, • e. provide qualified staff to handle the day to day operations of receiving and processing • recyclable material, and • f. have the necessary facilities, equipment, and employees to operate a Transfer Station or MRF. 2.2 RECYCLABLES DELIVERY Orange County Solid Waste shall have priority consideration in weighing and off-loading materials. The maximum total waiting/tipping time from arrival at the Vendors facility, to departure from the facility, shall not exceed one-half hour per truck. It is the intent of OCSW to deliver recyclables on the same day on which they are collected from curbside. Deliveries from OCSW transfer stations may be made less frequently. At a minimum, the Contractor must be available to receive materials Monday through Saturday from 7:00 am until 4:00 pm, with holiday observances for New Year's Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, and Christmas Day. Orange County Solid Waste shall generally deliver recyclables in a single stream. However, Contractor shall be able to accommodate source separated Old Corrugated Cardboard (OCC) and bulky ridge plastics. Source separated materials shall not be subject to the same expected contamination threshold as single stream recyclables. 2.3 RECYCLABLES MATERIAL QUALITY AND COMPOSITION A recent recyclable material composition study was conducted by Orange County in June 2018 and is shown below. (INSERT TABLE 2) OCSW cannot guarantee actual composition. The numbers presented are presented for information only and are not a guarantee of current single stream commodities; however, they shall be used to allow the Contractor to provide comparable response to this RFP. The County is having a recycling composition study undertaken by an outside contractor during April of 2019 that will provide a 9of21 RFP No. 5259 DocuSign Envelope ID: BF09ME9-7297-41B22-8360-A1 E6C073ECAF current measurement of the composition of program recyclables collected by the County that will be used to establish a commodity value under the contract. In lieu of that rate, the Contractor may, sixty (60) days prior to the effective date of the contract , request that the County deliver six (6)tons of material to the Contractors facility that will be used to obtain a current measurement of the composition of program recyclables collected by the County which shall then be used to establish the commodity value 2.4 MARKETING OF RECYCLABLES The Contractor shall provide or act as a recycling market outlet for materials during the term of the Contract regardless of market fluctuations. The Contractor shall not store or warehouse materials in violation of health and safety standards and shall conform to all requirements provided for by the state and federal agencies. 2.4.1 Processing, Transporting and Marketing The Contractor shall bear all costs associated with processing, transporting and marketing of Recyclable Materials. 2.5 PUBLIC EDUCATION The Contractor will offer assistance to OCSW in providing public education services related to the recycling program. Public education assistance shall include the provision of culturally and relevant materials and messages in selected languages. 2.6 SPECIAL EVENTS PARTICIPATION The Contractor shall provide, at no cost to OCSW,three (3) public paper shredding events per calendar year.The event will provide Orange County residents the opportunity to have their documents destroyed onsite. The events will take place at a designated location within the County. Title and ownership of material will pass directly to the Contractor or Contractor's subcontractor. 2.7 MEASUREMENT - SCALES The Contractor must have calibrated truck scales to record the weight of all delivered loads. The facility shall have a process to accurately record the weight and time of all deliveries so that material quantities can be accurately weighed and accounted for in reporting and in calculating recycling revenues. 2.8 INSPECTIONS OCSW has the right to make periodic inspections of any facility that the Contractor uses to process material received from the County. 2.9 REPORTING The selected Contractor will be required to provide monthly, quarterly and annual reports to OCSW of the total quantities of recyclables accepted and associated processing fees for recyclables and recycling revenues. 2.10 INVOICING/ RECYCLING REVENUES 10 of 21 RFP No. 5259 DocuSign Envelope ID: BF09ME9-7297-41B22-8360-A1 E6C073ECAF The Contractor will provide monthly invoices to OCSW. The Contractor's invoices will show the detailed calculation of the Fee/Rebate formula, with current, accurate values, documenting the fee owed or rebate due. The invoice shall explicitly list the following elements for single stream recyclables: • Current month average market values (AMV) • Revenue Share • Processing Fee • Contamination Handling Fee The invoice value for single stream recyclables shall be calculated by the following formula: (Processing Fee)/Rebate per Ton = (Revenue Share %x AMV) - Processing Fee. Average Market Value or"AMV" means the aggregate value of the bundle of Single Stream Recyclables, source separated OCC, or source separated Bulky Rigid Plastics according to the market index used to determine the revenue paid by the Contractor to OCSW. For purposes of the Agreement, the index used will be the Southeast USA regional average commodity prices (U.S. Dollars per Ton), which can be found in RecyclingMarkets.net. Contamination Handling Fee: The fee to process and dispose of contaminants contained in inbound deliveries. Processing Fee means the dollar($) amount per ton charged on all recyclables delivered by OCSW to the Contractor. Rebate means the amount of money owed by the Contractor to OCSW if the payment formula finds the value of the revenue share exceeds the processing fee and contamination handling fee. Revenue Share means the percentage of AMV to be reimbursed to OCSW. OCC means Old Corrugated Cardboard, grade PS 11 baled, F.O.B. seller's dock Fee Calculation Example with Glass Note: The AMV Calculation tables on the following page are used for estimation purposes only. Processing Fee: A Processing Fee of dollars ($ ) per ton shall be charged on 100% of the inbound tonnage delivered. Revenue Share: Vendor shall pay Orange County Solid Waste percent ( %) of the amount of the AMV remaining after deducting Processing Fees,for each Ton of inbound Program Recyclables delivered during that month. The Revenue Share shall be fixed for the life of the contract. Contractor's Response: Please note this calculation is for proposal evaluation purposes only. Actual fees charged or revenue paid to Orange County Solid Waste shall be based on the inbound tonnage delivered by Orange County to the selected facility, and is subject to fluctuation in market values. 11 of 21 RFP No. 5259 DocuSign Envelope ID: BF09D2E9-7297-4B22-8360-A1 E6C073ECAF For example,for a Vendor who bids a Processing Fee of$75/ton, a Contamination Disposal Fee of $60/ton, and a 90% Revenue Share would calculate the Fee charged or Rebate offered in the following manner: Fee Calculation Example with Glass (Fee) Rebate per Ton = (Revenue Share x AMV)-(Contamination Handling Fee x Contamination Rate) - Processing Fee = (80%x 43.68)-($30.00 x 13.80%)-$80 = ($49.20/Ton) Fee Paid by Orange County to Contractor Chart With Glass Allocation Price per Material Type Percent ton AMV per ton Glass 24.30% $ (25.00) $ (6.08) Aluminum Cans 0.90% $ 1,340.00 $ 12.06 Steel 1.50% $ 110.00 $ 1.65 HDPE color 1.20% $ 330.00 $ 3.96 HDPE Natural 0.80% $ 820.00 $ 6.56 PET 3.80% $ 305.00 $ 11.59 Mixed Paper (psi) 30.90% $ (5.00) $ (1.55) Plastics 3-7 0.60% $ (60.00) $ (0.36) OCC(PS 11) 22.20% $ 90.00 $ 19.98 Residual 13.80% $ (30.00) $ (4.14) 100% E $ 43.68 Fee Calculation Example without Glass For example: a Contractor who bids a Processing Fee of$80/ton, a Contamination Disposal Fee of $30/ton, and a 80% Revenue Share would calculate the Fee charged or Rebate offered in the following manner: 12 of 21 RFP No. 5259 DocuSign Envelope ID: BF09ME9-7297-41B22-8360-A1 E6C073ECAF (Fee) Rebate per Ton = (Revenue Share x AMV)-(Contamination Handling Fee x Contamination Rate) - Processing Fee = (80%x 49.76)-($30.00 x 13.80%)-$80 = ($44.33/Ton) Fee Paid by Orange County to Contractor Chart Without Glass Material Type Allocation Percent Price per ton AMV per ton Glass 24.30% $ (25.00) $ - Aluminum Cans 0.90% $ 1,340.00 $ 12.06 Steel 1.50% $ 110.00 $ 1.65 HDPE color 1.20% $ 330.00 $ 3.96 HDPE Natural 0.80% $ 820.00 $ 6.56 PET 3.80% $ 305.00 $ 11.59 Mixed Paper (psi) 30.90% $ (5.00) $ (1.55) Plastics 3-7 0.60% $ (60.00) $ (0.36) OCC(PS 11) 22.20% $ 90.00 $ 19.98 Residual 13.80% $ (30.00) $ (4.14) 100.00% $ 49.76 2.11 Considerations for the Future The decision to make any of the proposed changes to County's recycling program is per the County's discretion, and is dependent upon approval of budgetary increase. 3. PROPOSAL REQUIREMENTS Submitted proposal must follow the following order and format: 3.1 PROPOSAL SUBMITTAL Submitted proposal must follow the following order and format 3.1.1 Introduction This section must include a brief statement of Proposer's Company Background, Contact Information, and must include the signature of an individual who is authorized to bind the Proposer contractually(Attachment A). 3.1.2 Statement of Understanding of Services Sought by County - This section must include a statement of Proposer's understanding of the services being sought by the County, and include a description of Scope of Work for accepting and processing recyclables. 3.1.3 Materials Accepted Provide a detailed list, with pictures, of items accepted and not accepted as part of the collection program. 3.1.4 Subcontractors 13 of 21 RFP No. 5259 DocuSign Envelope ID: BF09D2E9-7297-4B22-8360-A1 E6C073ECAF This section must include a description of proposed involvement of subcontractors, including potential uses and responsibilities. 3.1.5 Data Management Contractor's data management system for acquiring and tracking customer and materials data. Also includes what method will be utilized to provide accurate reports by material to the County. 3.1.6 Current and Past Experience This section must include a description of Contractor's current and past experience providing services similar to those that the County seeks. This section must include a list of clients to whom similar services have been provided within the past three (3) years. The list of clients must include accurate name, phone number, and email address of contact person. Current and/ or past clients may be asked by County to provide reference for Proposer. 3.1.7 Technical Expertise This section must include a description of Contractor's technical expertise in the processing and marketing of recyclables. Include in this section an explanation of Contractor's knowledge and understanding of applicable laws, rules and regulations and experience working with relevant regulatory agencies. 3.1.8 Transition Plan Include detailed transition plan from current recycling processor that describes plans and schedule of events for the provision of services. The transition plan will serve as an attachment to the approved contract once approved by the County. 3.1.10 Pricing This section should contain 2 subsections, as follows: • Pricing Proposal - See Attachment F. • Contaminants Proposal- Please include listing of the items that will be classified as contaminants. 3.1.11 Financial Capability and Insurance - This section must include an indication of financial capability for handling services to be delivered, including Insurance Coverage. Insurance coverage requirements are listed in the County Contract,Attachment A. 3.2 PROPOSAL ACCEPTANCE Any incomplete proposal or proposal deviating from the required format may, at the County's sole discretion, be eliminated by the County. 3.3 SELECTION PROCESS A selection committee shall be established by the County to review responses. The following will be the screening criteria. Order below is not indicative of priority. • Understanding of and familiarity with services sought by the County • Personnel, experience, subcontractors • Contractor's technical expertise, knowledge, and understanding of applicable laws, rules, and regulations. 14 of 21 RFP No. 5259 DocuSign Envelope ID: BF09ME9-7297-41B22-8360-A1 E6C073ECAF • Cost of Services • Facilities to be used to process/ manage collected recyclable materials • Financial capacity for handling services, including insurance coverage, and Contractor's ability to protect County from liability associated with operating the HHW and CESQG programs • References After ranking the Contractor on the above criteria, interviews may be conducted. The committee's recommendation, along with a negotiated contract will be submitted to the Orange County Board of Commissioners for approval. 15 of 21 RFP No. 5259 DocuSign Envelope ID: BF09D2E9-7297-4B22-8360-A1 E6C073ECAF ATTACHMENT A - SAMPLE CONTRACT attached RFP No.5259 DocuSign Envelope ID: BF09D2E9-7297-4B22-8360-A1E6C073ECAF ATTACHMENT B- ELECTRONIC VERIFICATION FORM attached RFP No.5259 DocuSign Envelope ID: BF09D2E9-7297-4B22-8360-A1 E6C073ECAF ATTACHMENT C-LIVING WAGE FORM Attached RFP No.5259 DocuSign Envelope ID: BF09ME9-7297-41322-8360-A1 E6C073ECAF ATTACHMENT D- EXECUTION OF PROPOSAL Project Name: Recycling Processor System Proposal Request No: 5259 THIS PAGE MUST BE FULLY EXECUTED AND SIGNED FOR THE PROPOSAL TO BE CONSIDERED The person executing the proposal, on behalf of the vendor, being first duly sworn, deposes and says that: (1) He or she is fully informed regarding the preparation and contents of the attached Proposal and of all pertinent circumstances regarding such Proposal; (2) Neither he/she, nor any official, agent or employee of the vendor has entered Into any agreement, participated In any collusion, or otherwise taken any action which Is in restraint of free competition in connection with this proposal; and SIGNATURE OF PROPOSER (Prirrtfull name of corporation) — (Address-County- State-dip Code) — Attest — — (Secretary/Assistant Secretary) By: President/Vice President/Assistant Vice President} Printed: Title: CORPORATE SEAL: Federal ID. or Social Security Number . NOTE-AFFIDAVIT MUST BE NOTARIZED Subscribed and sworn to before me this day of 2016 — My Commission Expires _ Title RFP No.5259 DocuSign Envelope ID: BF09D2E9-7297-4B22-8360-A1E6C073ECAF ATTACHMENT E- IRAN DIVESTMENT ACT CERTIFICATION Required By N.C.G.S. 143C-6A-5(a) Name of Contractor, Vendor or Bidder. As of the date listed below,the contractor,vendor or bidder listed above,and all subcontractors utilized by the contractor, vendor or bidder listed above,is not listed on the Final Divestment List created by the State Treasurer pursuant to N.C.G.S. 143-bA-4. The undersigned hereby certifies that he or she is authorized by the contractor,vendor or bidder listed above to make the foregoing statement. Signature Date Printed Name Title Notes to persons signing this farm: N.C.G.S. 143C-6A-5(a)requires this certification for bids or contracts with the State of North Carolina„a North Carolina local government, or any other political subdivision of the State of North Carolina.The certification is required at the following times: ❑ When a bid is submitted ❑ When a contract is entered into{if the certification was not already made when the vendor made its bid) ❑ When a contract is renewed or assigned N.C.G.S. 143C-6A-5(b)requires that contractors with the State,a North Carolina local government, or any other political subdivision of the State of North Carolina must not utilize any subcontractor found on the State Treas tire r`s Final Divestment List. The State Treasurer's Final Divestment List can be found on the State Treasurer's website at the address www.nctreasuner.comJIran and will be updated every I80 days. *****Contractor,Vendor or Bidder Return This Forrn With All Other Required Documentation"'" RFP No.5259 DocuSign Envelope ID: BF09ME9-7297-41B22-8360-A1 E6C073ECAF ATTACHMENT F- PRICE PROPOSAL 1. Proposal With Glass Processing Fee: A Processing Fee of$ per Ton shall be charged on 100% of the inbound tonnage delivered. Contamination Handling Fee: A contamination handling fee to process and dispose of contaminants contained in inbound deliveries will be$_._ per Ton. Revenue Share:Vendor shall pay Orange County Solid Waste %of the amount of the AMV remaining after deducting Processing Fees,for each Ton of inbound Program Recyclables delivered during that month. The Revenue Share shall be fixed for the life of the contract. 2. Proposal Without Glass Processing Fee: A Processing Fee of dollars ($ ) per Ton shall be charged on 100% of the inbound tonnage delivered. Contamination Handling Fee: A contamination handling fee to process and dispose of contaminants contained in inbound deliveries will be dollars ($_. ) per Ton. Revenue Share: Vendor shall pay Orange County Solid Waste percent( %) of the amount of the AMV remaining after deducting Processing Fees, for each Ton of inbound Program Recyclables delivered during that month. The Revenue Share shall be fixed for the life of the contract Corrugated Cardboard Pricing: Old Corrugated Cardboard (OCC): The County provides separated OCC collection from schools and commercial businesses. The Vendor shall provide a per ton rate calculated at $ of the Southeast USA regional average prices per Corrugated Containers (PS11)first posted less $ vendor processing Fee. RFP No.5259 DocuSign Envelope ID: BF09D2E9-7297-4B22-8360-A1 E6C073ECAF STATE OF NORTH CAROLINA AFFIDAVIT ORANGE COUNTY ************************** I, (the individual attesting below), being duly authorized by and on behalf of (the entity bidding on project hereinafter"Employer") after first being duly sworn hereby swears or affirms as follows: 1. Employer understands that E-Verify is the federal E-Verify program operated by the United States Department of Homeland Security and other federal agencies, or any successor or equivalent program used to verify the work authorization of newly hired employees pursuant to federal law in accordance with NCGS§64-25(5). 2. Employer understands that Employers Must Use E-Verify. Each employer, after hiring an employee to work in the United States, shall verify the work authorization of the employee through E-Verify in accordance with NCGS§64-26(a). 3. Employer is a person, business entity, or other organization that transacts business in this State and that employs 25 or more employees in this State. (mark Yes or No) a. YES or b. NO 4. Employer's subcontractors comply with E-Verify, and if Employer is the winning bidder on this project Employer will ensure compliance with E-Verify by any subcontractors subsequently hired by Employer. This day of 201_. Signature of Affiant Print or Type Name: State of North Carolina Orange County D Signed and sworn to (or affirmed) before me,this the o 0 n' day of , 201_. IU z 0 My Commission Expires: v' Notary Public �= DocuSign Envelope ID: BF09D2E9-7297-4B22-8360-A1E6C073ECAF Section I: General Government and Administration Policy 10.0: Living Wage Contractor Policy Reviewed by: County Attorney/County Manager Approved by: County Manager Original Effective Date: July 1, 2017 Revisions: Policy Statement It is the policy of Orange County to ensure its employees, and all individuals who provide services for Orange County, are paid a living wage. Purpose To encourage all vendors and contractors to pay a living wage to all employees who perform work pursuant to a contract with Orange County. _Applicability Applies to all Orange County contracts and purchases. Policy 10.1 Living Wage 10.1.1 Orange County is committed to providing its employees with a living wage and encourages all contractors and vendors doing business with Orange County to pursue the same goal. Orange County's living wage is $14.25 per hour. To the extent possible, Orange County recommends that contractors and vendors seeking to do business with Orange County provide a living wage to their employees. 10.1.2 Prior to final execution of a contract with Orange County all contractors and vendors seeking to do business with Orange County shall submit to the County's representative a statement indicating whether those employees who will perform work on the Orange County contract are paid at least the living wage amount set out above. If such employees do not make at least the living wage amount set out above the contractor or vendor shall indicate in the statement the actual amount paid to such employees. For bid projects this statement should be submitted as part of the bid packet. This policy may be reviewed annually and updated as needed by the Manager's Office DocuSign Envelope ID: BF09D2E9-7297-4B22-8360-A1E6C073ECAF [Departmental Use Only] TITLE FY NORTH CAROLINA SERVICES AGREEMENT OVER $90,000.00 RFP/RFQ ORANGE COUNTY This Services Agreement (hereinafter "Agreement"), made and entered into this day of , 20 , ("Effective Date") by and between Orange County, North Carolina a political subdivision of the State of North Carolina (hereinafter, the "County") and , (hereinafter, the "Provider"). WITNESSETH: That the County and Provider, for the consideration herein named, do hereby agree as follows: 1. Services a. Scope of Work. i) This Services Agreement ("Agreement") is for professional services to be rendered by Provider to County with respect to (insert type of project): ii) By executing this Agreement, the Provider represents and agrees that Provider is qualified to perform and fully capable of performing and providing the services required or necessary under this Agreement in a fully competent, professional and timely manner. iii) Time is of the essence with respect to this Agreement. iv) The services to be performed under this Agreement consist of Basic Services, as described and designated in Section 3 hereof. Compensation to the Provider for Basic Services under this Agreement shall be as set forth herein. 2. Responsibilities of the Provider a. Services to be provided. The Provider shall provide the County with all services required in Section 3 to satisfactorily complete the Project within the time limitations set forth herein and in accordance with the highest professional standards. b. Standard of Care. i) The Provider shall exercise reasonable care and diligence in performing services under this Agreement in accordance with the highest generally accepted standards of this type of Provider practice throughout the United States and in accordance with applicable federal, state and local laws and regulations applicable to the performance of these services. Provider is solely responsible for the professional Revised 12/18 1 DocuSign Envelope ID: BF09D2E9-7297-4B22-8360-A1E6C073ECAF quality, accuracy and timely completion and/or submission of all work related to the Basic Services. ii) Provider shall be responsible for all errors or omissions of its agents, contractors, employees, or assigns in the performance of the Agreement. Provider shall correct any and all errors, omissions, discrepancies, ambiguities, mistakes or conflicts at no additional cost to the County. iii) The Provider shall not, except as otherwise provided for in this Agreement, subcontract the performance of any work under this Agreement without prior written permission of the County. No permission for subcontracting shall create, between the County and the subcontractor, any contract or any other relationship. iv) Provider is an independent contractor of County. Any and all employees of the Provider engaged by the Provider in the performance of any work or services required of the Provider under this Agreement, shall be considered employees or agents of the Provider only and not of the County, and any and all claims that may or might arise under any workers compensation or other law or contract on behalf of said employees while so engaged shall be the sole obligation and responsibility of the Provider. v) If activities related to the performance of this Agreement require specific licenses, certifications, or related credentials Provider represents that it and/or its employees, agents and subcontractors engaged in such activities possess such licenses, certifications, or credentials and that such licenses certifications, or credentials are current, active, and not in a state of suspension or revocation. 3. Basic Services a. Basic Services. i) The Provider shall perform as Basic Services the work and services described herein and as specified in the County's Request for Proposals or Request for Qualifications (the "RFP") "RFP Number for " " issued , 20 , and the Provider's proposal, which are fully incorporated and integrated herein by reference together with Attachments (designate all attachments). In the event a term or condition in any document or attachment conflicts with a term or condition of this Agreement the term or condition in this Agreement shall control. Should such conflict arise the priority of documents shall be as follows: This Agreement, the County's REP together with attachments, Provider's Proposal together with attachments. ii) The Basic Services will be performed by the Provider in accordance with the following schedule: (Insert task list and milestone dates) Task Milestone Date 1. 2. 3. Revised 12/18 2 DocuSign Envelope ID: BF09D2E9-7297-4B22-8360-A1E6C073ECAF 4. 5. 6. 7. 8. 9. 10. iii) Should County reasonably determine that Provider has not met the Milestone Dates established in Section 3(a)(ii), County shall notify Provider of the failure to meet the Milestone Date. The County, at its discretion may provide the Provider seven (7) days to cure the breach. County may withhold the accompanying payment without penalty until such time as Provider cures the breach. In the alternative, upon Provider's failure to meet any Milestone Date the County may modify the Milestone Date schedule. Should Provider or its representatives fail to cure the breach within seven (7) days, or fail to reasonably agree to such modified schedule, County may immediately terminate this Agreement in writing, without penalty or incurring further obligation to Provider. This section shall not be interpreted to limit the definition of breach to the failure to meet Milestone Dates. 4. Duration of Services a. Term. The term of this Agreement shall be from to b. Scheduling of Services i) The Provider shall schedule and perform its activities in a timely manner so as to meet the Milestone Dates listed in Section 3. ii) Should the County determine that the Provider is behind schedule, it may require the Provider to expedite and accelerate its efforts, including providing additional resources and working overtime, as necessary, to perform its services in accordance with the approved project schedule at no additional cost to the County. iii) The Commencement Date for the Provider's Basic Services shall be 5. Compensation a. Compensation for Basic Services. Compensation for Basic Services shall include all compensation due the Provider from the County for all services under this Agreement. The maximum amount payable for Basic Services is Dollars ($ ). In the event the amount stated on an invoice is disputed by the County, the County may withhold payment of all or a portion of the amount stated on an invoice until the parties resolve the dispute. Payment for Basic Services shall become due and payable in direct proportion to satisfactory services performed and work accomplished. Payments will be made as percentages of the whole as Project milestones as set out in Section 3(a)(ii) are achieved. (For example, if there are 10 Project Tasks with Milestone Dates then Provider may invoice for the first 10% of the whole upon County's acknowledgement of the satisfactory completion of Task one. Upon the County's acknowledgement that the Revised 12/18 3 DocuSign Envelope ID: BF09D2E9-7297-4B22-8360-A1E6C073ECAF second Task has been satisfactorily completed Provider may invoice for the next 10% of the whole.) b. Additional Services. County shall not be responsible for costs related to any services in addition to the Basic Services performed by Provider unless County requests such additional services in writing and such additional services are evidenced by a written amendment to this Agreement. 6. Responsibilities of the County a. Cooperation and Coordination. The County has designated ( ) to act as the County's representative with respect to the Project and shall have the authority to render decisions within guidelines established by the County Manager and/or the County Board of Commissioners and shall be available during working hours as often as may be reasonably required to render decisions and to furnish information. 7. Insurance a. General Requirements. Provider shall obtain, at its sole expense, Commercial General Liability Insurance, Automobile Insurance, Workers' Compensation Insurance, and any additional insurance as may be required by County's Risk Manager as such insurance requirements are described in the Orange County Risk Transfer Policy and Orange County Minimum Insurance Coverage Requirements (each document is incorporated herein by reference and may be viewed at http://www.orangecountync.gov/departments/purchasing division/contracts.php.) If County's Risk Manager determines additional insurance coverage is required such additional insurance shall consist of (if no additional insurance required mark N/A as being not applicable). Provider shall not commence work until such insurance is in effect and certification thereof has been received by the County's Risk Manager. 8. Indemnity a. Indemnity. The Provider agrees, without limitation, to defend, indemnify and hold harmless the County from all loss, liability, claims or expense, including attorney's fees, arising out of or related to the Project and arising from property damage or bodily injury including death to any person or persons caused in whole or in part by the negligence or misconduct of the Provider except to the extent same are caused by the negligence or willful misconduct of the County. It is the intent of this provision to require the Provider to indemnify the County to the fullest extent permitted under North Carolina law. 9. Amendments to the Agreement a. Changes in Basic Services. Changes in the Basic Services and entitlement to additional compensation or a change in duration of this Agreement shall be made by a written Amendment to this Agreement executed by the County and the Provider. The Provider shall proceed to perform the Services required by the Amendment only after receiving a fully executed Amendment from the County. 10. Termination Revised 12/18 4 DocuSign Envelope ID: BF09D2E9-7297-4B22-8360-A1E6C073ECAF a. Termination for Convenience of the County. This Agreement may be terminated without cause by the County and for its convenience upon seven (7) days prior written notice to the Provider. b. Other Termination. The Provider may terminate this Agreement based upon the County's material breach of this Agreement; provided, the County has not taken all reasonable actions to remedy the breach. The Provider shall give the County seven (7) days' prior written notice of its intent to terminate this Agreement for cause. c. Compensation After Termination. i) In the event of termination, the Provider shall be paid that portion of the fees and expenses that it has earned to the date of termination, less any costs or expenses incurred or anticipated to be incurred by the County due to errors or omissions of the Provider. ii) Should this Agreement be terminated, the Provider shall deliver to the County within seven (7) days, at no additional cost, all deliverables including any electronic data or files relating to the Project. d. Waiver. The payment of any sums by the County under this Agreement or the failure of the County to require compliance by the Provider with any provisions of this Agreement or the waiver by the County of any breach of this Agreement shall not constitute a waiver of any claim for damages by the County for any breach of this Agreement or a waiver of any other required compliance with this Agreement. e. Suspension. County may suspend the Basic Services and this Agreement at any time for County's convenience and without penalty to County upon three (3) days' notice to Provider. Upon any suspension by County, Provider shall discontinue the Basic Services and shall not resume the Basic Services until notified to proceed by County. 11. Additional Provisions a. Limitation and Assi n�. The County and the Provider each bind themselves, their successors, assigns and legal representatives to the terms of this Agreement. Neither the County nor the Provider shall assign or transfer its interest in this Agreement without the written consent of the other. b. Governing Law. This Agreement and the duties, responsibilities, obligations and rights of respective parties hereunder shall be governed by the laws of the State of North Carolina. c. Compliance with Laws. Provider shall at all times remain in compliance with all applicable local, state, and federal laws, rules, and regulations including but not limited to all state and federal anti-discrimination laws, policies, rules, and regulations and the Orange County Non-Discrimination Policy and Orange County Living Wage Policy (each policy is incorporated herein by reference and may be viewed at http://www.oran eg countyne. og v/departments/purchasing division/contracts.php.) Any violation of this requirement is a breach of this Agreement and County may immediately Revised 12/18 5 DocuSign Envelope ID: BF09D2E9-7297-4B22-8360-A1E6C073ECAF terminate this Agreement without further obligation on the part of the County. This paragraph is not intended to limit and does not limit the definition of breach to discrimination. By executing this Agreement Provider affirms that Provider and any subcontractors of Provider are and shall remain in compliance with Article 2 of Chapter 64 of the North Carolina General Statutes. By executing this Agreement Provider certifies that Provider has not been identified, and has not utilized the services of any agent or subcontractor identified, on the list created by the State Treasurer pursuant to G.S. 147-86.58. By executing this Agreement Provider certifies that Provider has not been identified, and has not utilized the services of any agent or subcontractor identified, on the list created by the State Treasurer pursuant to G.S. 147-86.81. d. Dispute Resolution. Any and all suits or actions to enforce, interpret or seek damages with respect to any provision of, or the performance or non-performance of, this Agreement shall be brought in the General Court of Justice of North Carolina sitting in Orange County, North Carolina. It is agreed by the parties that no other court shall have jurisdiction or venue with respect to such suits or actions. Binding arbitration may not be initiated by either Party, however, the Parties may agree to nonbinding mediation of any dispute prior to the bringing of a suit or action. e. Entire Agreement. This Agreement, together with the RFP and its attachments and the Proposal and its attachments, represents the entire and integrated agreement between the County and the Provider and supersedes all prior negotiations, representations or agreements, either written or oral. This Agreement may be amended only by written instrument signed by both parties. Modifications may be evidenced by facsimile signatures. f. Severability. If any provision of this Agreement is held as a matter of law to be unenforceable, the remainder of this Agreement shall be valid and binding upon the Parties. g. Ownership of Work Product. Should Provider's performance of this Agreement generate documents, items or things that are specific to this Project such documents, items or things shall become the property of the County and may be used on any other project without additional compensation to the Provider. The use of the documents, items or things by the County or by any person or entity for any purpose other than the Project as set forth in this Agreement shall be at the full risk of the County. h. Non-Appropriation. Provider acknowledges that County is a governmental entity, and the validity of this Agreement is based upon the availability of public funding under the authority of its statutory mandate. In the event that public funds are unavailable and not appropriated for the performance of County's obligations under this Agreement, then this Agreement shall automatically expire without penalty to County immediately upon written notice to Provider of the unavailability and non-appropriation of public funds. It is expressly agreed that County shall not activate this non-appropriation provision for its convenience or to circumvent the requirements of this Agreement, but only as an emergency fiscal measure during a substantial fiscal crisis. Revised 12/18 6 DocuSign Envelope ID: BF09D2E9-7297-4B22-8360-A1E6C073ECAF In the event of a change in the County's statutory authority, mandate and/or mandated functions, by state and/or federal legislative or regulatory action, which adversely affects County's authority to continue its obligations under this Agreement, then this Agreement shall automatically terminate without penalty to County upon written notice to Provider of such limitation or change in County's legal authority. i. Signatures. This Agreement together with any amendments or modifications may be executed electronically. All electronic signatures affixed hereto evidence the consent of the Parties to utilize electronic signatures and the intent of the Parties to comply with Article I IA and Article 40 of North Carolina General Statute Chapter 66. j. Notices. Any notice required by this Agreement shall be in writing and delivered by certified or registered mail, return receipt requested to the following: Orange County Provider's Name &Address Attention: P.O. Box 8181 Hillsborough,NC 27278 IN WITNESS WHEREOF, the Parties, by and through their authorized agents, have hereunder set their hands and seal, all as of the day and year first above written. ORANGE COUNTY: PROVIDER: By: By: Printed Name and Title Revised 12/18 7 DocuSign Envelope ID: BF09D2E9-7297-4B22-8360-A1E6C073ECAF ORANGE COUNTY—DEPARTMENT USE ONLY Department Party/Vendor Name: Party/Vendor Contact Person: Contact Phone: Party/Vendor Address: City State: Zip: Department: Amount: Purpose: Budget Code(s): Vendor# (N/A if new vendor) Vendor is a BOCC consultant? Yes ❑ No❑ Contract Type: (Check one)New ❑ Renewal ❑ Amendment ❑ Effective Date Approved by Board Yes❑No ❑ Agenda Date: This agreement is approved as to technical form and content and I as Department Director affirmatively state work on this project has not been initiated prior to execution of the agreement: Department Director's Signature Date: Agreements for emergency services or repair are not subject to the above affirmation. If services related to this agreement have already begun or been completed please briefly describe the nature of the emergency condition that was addressed: Information Technologies (Applicable only to hardware/software purchases and related services)This agreement has been reviewed and is approved as to information technology content and specifications: Office of the Chief Information Officer Date: Risk Management This agreement is approved for sufficiency of insurance standards,specifications,and requirements: Office of the Risk Management Officer Date: Financial Services This instrument has been pre-audited in the manner required by the Local Government Budget and Fiscal Control Act: Office of the Chief Financial Officer Date: Legal Services This agreement is approved as to legal form and sufficiency: Office of the County Attorney Date: Clerk to the Board Received for record retention: All Docusign contracts must be copied to Sherri Ingersoll upon completion: singersoll@orangecountync.gov The following signature block is for hard copies only and is not required for Docusign contracts: Office of the Clerk to the Board Date: Revised 12/18 8 DocuSign Envelope ID: BF09D2E9-7297-4B22-8360-A1E6C073ECAF i► ORANGE COUNTY NORTH CAROLINA Orange County Financial Services Department ADDENDUM #1 April 3, 2019 RFQ 5259 Request for Proposals for Recycling Processor To all Vendors: Modifications to bid documents for the above-named Request for Proposal are made as follows and shall be included in the proposed amount. Questions received with County's responses: We respectfully request a 2 week due date extension. Due date has been extended to April 17, 2019 at midnight • We respectfully request a 2 day extension for bid questions through Friday March 29th Due date has been extended to April 19, 2019 at 5:00 pm • Section 2.3: Table 2 is missing. Does this data match the Fee Calculation with Glass on Page 12? Yes, table is below • Is Orange County's recycling volume still averaging 1050-1100 tons per month for single stream materials and 200 tons per month for cardboard? All other terms and conditions shall remain the same By: David E. Cannell, Purchasing Agent; dcannell(crb-co.orange.nc.us / (919) 245-2651 Acknowledgement of receipt of this addendum shall be included with your submittal Company Name: By: Date Received: P.O. Box 8181 200 South Cameron Street Hillsborough, North Carolina 27278 Telephones: Area Code 919-245-2651 Fax: 919-636-4913 Orange County, 200 S. Cameron Street, Hillsborough, North Carolina 27278 Page 1 DocuSign Envelope ID: BF09D2E9-7297-4B22-8360-A1 E6C073ECAF Commodity OCC Percentage�y Comm�{ may �+ • • ity 27.19% #�1�1 35.41% Mixed Paper 8.17% Mixed Plastic 16.49% Glass 2.43% Steel 1.34% UBC 8/.19�6% Residue 100% Orange County, 200 S. Cameron Street, Hillsborough, North Carolina 27278 Page 2 DocuSign Envelope ID: BF09D2E9-7297-4B22-8360-A1E6C073ECAF i► ORANGE COUNTY NORTH CAROLINA Orange County Financial Services Department ADDENDUM #2 April 3, 2019 RFQ 5259 Request for Proposals for Recycling Processor To all Vendors: Modifications to bid documents for the above-named Request for Proposal are made as follows and shall be included in the proposed amount. We respectfully request a 2 day extension for bid questions through Friday March 29th Due date for questions has been extended to April 9, 2019 at 5:00 pm All other terms and conditions shall remain the same By: David E. Cannell, Purchasing Agent; dcannell(a)-co.orange.nc.us / (919) 245-2651 Acknowledgement of receipt of this addendum shall be included with your submittal Company Name: By: Date Received: P.O. Box 8181 200 South Cameron Street Hillsborough, North Carolina 27278 Telephones: Area Code 919-245-2651 Fax: 919-636-4913 Orange County, 200 S. Cameron Street, Hillsborough, North Carolina 7278 Page 1 DocuSign Envelope ID: BF09D2E9-7297-4B22-8360-A1 E6C073ECAF Commodity Percentage Commodity 27.19% #11 OCC 36.41% Mixed Paper 8.17% Mixed Plastic 16.49% Glass 2.43% Steel 1.34% UBC 8.96% Residue 1001% Orange County, 200 S. Cameron Street, Hillsborough, North Carolina 27278 Page 2 DocuSign Envelope ID: BF09D2E9-7297-4B22-8360-A1 E6C073ECAF WN= REOCUNG., Orange County Purchasing Department David Cannell 200 South Cameron Street Hillsborough,NC 27278 Sonoco Recycling, LLC respectfully submits this proposal for services outlined in the Orange County RFP#5259 for Recycling Processor. Thank you in advance for your consideration of our proposal. Mike Pope President and General Manager Sonoco Recycling,LLC One North Second Street Hartsville, SC 29550 Mike.Pope@sonoco.corn (843)383-7000 DocuSign Envelope ID: BF09D2E9-7297-4B22-8360-A1E6C073ECAF Introduction Sonoco Recycling, is a limited liability company headquartered in Charlotte,NC and has been in operation since the 1970's. Sonoco Recycling is a world-leading provider of integrated recycling solutions,collecting over 3 million tons of paper,plastic,metal and other materials annually.Our history in recycling dates back to the 1920s.Today, we have 40 recycling operations globally and maintain strategic relationships with more than 15,000 major retailers,manufacturers and municipalities. Our parent company, Sonoco Products,headquartered in Hartsville, SC since 1899,is a direct consumer of most recyclable materials. This allows Sonoco Recycling the ability to receive materials under any market conditions and provide a reliable outlet for our customers to ensure no disruption in service. Sonoco Recycling offers state-of-the-art processing and responsive,dependable service for your municipal program. We currently serve more than 150 cities,counties and towns throughout the United States, and we process more than 250,000 tons of curbside materials annually through our material recovery facilities(MRFs)in Raleigh,NC;Jacksonville,NC;Wilmington NC; and Columbia, SC. Our Web access portal can be used by our customers for reporting and tracking to make program management easy. Recycling is more than a service to the environment or your bottom line; it's a service to the people who put their trust in us. Sonoco Recycling has been operating recycling facilities in Durham and Raleigh as a trusted member of the community for more than 30 years.We currently process more than 200,000 tons of recyclable material on an annual basis through these two facilities alone. Sonoco Recycling is one of the largest processors of residential recyclable materials in North Carolina throughout our network of eleven facilities across the state and is well recognized by all the cities, counties and towns that rely on our outstanding service, reliability,education services,reporting and overall value. Education is a key component to a successful municipal program. Our education coordinators welcome every opportunity to partner and share the"end user"story. Sonoco Recycling offers facility tours and training in our on-site education centers. We are very proud of our Raleigh MRF education center.This center is equipped with a camera system, which allows representatives to lead virtual tours for viewing via closed circuit television. We partner with cities, schools and several organizations in support of recycling education. Our goal is to enhance and support Orange County's growth,with increased recycling and decreased landfill costs.The educational center is to be a utilized resource in communicating the benefits of recycling to the Orange County community. The center's mission would be to demonstrate how individuals can make a difference in the environment by recycling. The recycling industry is dynamic and ever-evolving and so are we.We're always looking for innovative ways to reduce your carbon footprint,boost your return on investment, and do well for you and your community. Sonoco Recycling stands ready to collaborate in developing the most optimal recycling program possible with Orange County. L Mike Pope President and General Manager Sonoco Recycling,LLC One North Second Street Hartsville, SC 29550 Mike.Pope@sonoco.com (843)383-7000 DocuSign Envelope ID: BF09D2E9-7297-4B22-8360-A1E6C073ECAF Statement of Understanding of Services Sought by County 1. Contractor has a minimum of five(5)years of experience processing recyclable material. a. Sonoco Recycling has been processing recyclable material in the area since the early 1970's. Our Raleigh facility is located at 111 South Rogers Lane,Raleigh,and has been operational since 2006. Our Durham facility is located at 4619 Industry Lane,Durham, and has been operational since 1978. b. We have similar contracts with the City of Durham and the City of Raleigh. Combined, these contracts generate approximately 44,000 tons per year. In addition we have similar contracts with Waste Industries,which generates 37,800 tons per year,with a mixture of single stream, OCC, and rigid plastics. 2. Contractor has a minimum of five(5)years of experience marketing and selling recyclable material. a. Sonoco Recycling has been marketing and selling recyclable material since the 1970's. b. Our history in recycling dates back to the 1920s.Today,we have 40 recycling operations globally and maintain strategic relationships with more than 15,000 major retailers, manufacturers and municipalities. Our parent company, Sonoco Products,headquartered in Hartsville, SC since 1899, is a direct consumer of most recyclable materials. c. With Sonoco owned Paper Mills located in Hartsville SC,Richmond VA,and Newport TN,an estimated 65%of our recyclables out of our Raleigh and Durham locations are shipped back to these mills. This allows us continued inbound movement for residential single stream material from our customers in the area. d. Sales Manager experience: i. Will.Newsome,Trade Sales and Marketing Manager o Assignment—Will is responsible for marketing and selling all fiber and non fiber material out of Sonoco Recycling locations in the United States. o Experience with Company 18 Years,all with Sonoco Recycling,LLC. o Education—Bachelor of Science Degree in Business Administration& Accounting from the Citadel 2000. o Summary of Professional Training and Experience—Will began his career in operations and accounting,progressing to a plant manager position in 2004. After a successful tenure as a plant manager Will went into Field Procurement in 2007,finally being promoted to his current position in 2016. 3. Contractor shall have a minimum of 5 years technical experience in material recovery and recycling. a. Sonoco Raleigh MRF has been fully operational since 2006,and we have been processing recyclable materials throughout Orange County since the 1970's. b. Sonoco Durham has been fully operational since 1978. 4. Contractor shall provide sufficient financial information to describe the financial condition and strength of the company. a. 2018 Annual Report can be accessed via the web www.sonoco.com. b. Financial highlights include: DocuSign Envelope ID: BF09D2E9-7297-4B22-8360-A1E6C073ECAF o Net Sales 2017: $5.03 Billion o Net Sales 2018: $5.39 Billon o Base Earnings Per Share 2017: $2.92 o Base Earnings Per Share 2018: $3.37 c. Sonoco Products Bond Moodys rating: Baal d. Sonoco Products Bond S&P rating: BBB+ 5. Contractor shall provide qualified staff to handle the day to day operations of receiving and processing recyclable material. a. Staff Experience • Kevin Fisher,Field Procurement Manager o Assignment—Liaison between the plant's operations staff and County staff. o Experience with Company-14 years,all Sonoco Recycling a Education—MBA, Business Administration from Campbell University o Summary of Professional Training and Experience--Kevin has responsibility for account development and customer satisfaction for several locations;which includes Raleigh, Durham, Jacksonville,and Wilmington Sonoco Recycling facilities.In addition Kevin has management responsibility for five account development reps that cover Sonoco Recycling facilities in the southeast. • Patrick McDonald,Plant Manager Raleigh& Durham Facilities o Assignment—Patrick will be responsible for all plant Operations. o Experience with Company—8 years and over 14 years of management experience in solid waste and recycling operations a Education—Bachelor of Science degree in Environmental Management from Indiana University. o Summary of Professional Training and Experience—Patrick has worked at Sonoco Recycling for 8 years. He is responsible for all aspects of the operation including safety,P&L,production, and customer and municipal relations. • Laura Burgoon,Office Manager o Assignment—Laura will serve as the main customer service contact for the County staff. o Experience with Company—8 Years, all with Sonoco Recycling,LLC o Education—AA degree,Houston Community College, 1994 o Summary of Professional Training and Experience—Laura has worked with Sonoco Recycling for over 8 years. During that time, she has served as Office Manager of the Raleigh facility.Her responsibilities include safety, DocuSign Envelope ID: BF09ME9-72974B22-8360-A1 E6C073ECAF customer reporting and supervise a clerical team. She is also the first contact for customers that have questions or are seeking account information. • Will Newsome,Trade Sales and Marketing Manager o Assignment—Will is responsible for marketing and selling all fiber and non fiber material out of Sonoco Recycling Raleigh, in addition all Sonoco Recycling plants. o Experience with Company— 17 Years,all with Sonoco Recycling, LLC. o Education—Bachelor of Science Degree in Business Administration& Accounting from the Citadel 2000. o Summary of Professional Training and Experience—Will began his career in operations and accounting, progressing to a plant manager position in 2004. After a successful tenure as a plant manager Will went into Field Procurement in 2007,finally being promoted to his current position in 2016. b. Sonoco Raleigh& Durham Recycling Organizational Chart Patrick McDonald- Plant Manager-8 veal 5 Laura BurgooR- UTysses Harris- Chris Marshall- Productwn Truck Drivers years ;Supervi5or-27years Maintenance Staff Truck Drives L ' L Production Staff L Production Staff DocuSign Envelope ID: BF09D2E9-7297-4B22-8360-A1E6C073ECAF 6. Contractor shall have the necessary facilities, equipment,and employees to operate a Transfer Station or MRF. a. Sonoco Recycling Durham Equipment: i. 1 Logemann 345 AT Baler ii. 1 In ground pit conveyor: iii. Both are ideal for baling fiber grades, for example cardboard. iv- Facility is setup to inbound residential single stream material if the need arises. b. Sonoco Recycling Raleigh Equipment: i. In April 2018 we upgraded our equipment to include the following: o New scalping screen o Optical scanner o Both to improve quality of mixed paper out of Raleigh.MRF ii. In January of 2017 we upgraded our equipment to include the following: o A project was undertaken to increase overall annual processing capacity at the MRF by an estimated 15,000 tons. o An OCC disk screen was added at the front of the system, and a polishing screen was replaced with a higher efficiency screen. o We reconfigured the processing line by relocating and installing an additional upgraded 3-deck glass breaker/screen where glass is captured more efficiently. o We also upgraded and optimized our glass clean-up with a higher efficiency cyclone air scalping system which more efficiently removes small paper and other organics. o Conveyors between these components were upgraded. iii. Existing Equipment in the MRF includes upgrades in 2009 and 2013: o 2 larger fiber separating screens. o Optical scanner for plastic sorting. o Eddy current magnet for aluminum recovery. o 2 high speed balers,one for commercial operations and one for single stream operations. o Large tip floor capable of storing 600 tons of single stream material. o Large finished goods warehouse capable of storing 900 tons of baled material. Existing Equipment in the MRF includes: o 2 larger fiber separating screens. DocuSign Envelope ID: BF09D2E9-7297-4B22-8360-A1 E6C073ECAF o Optical scanner for plastic sorting. slow IN- ,w. o Eddy current magnet for aluminum recovery. wil o Optical scanner for cleaning up Mined Paper. DocuSign Envelope ID: BF09D2E9-7297-4B22-8360-A1 E6C073ECAF f v�? O o 2 high speed balers, one for commercial operations and one for single stream operations. �1y ACCEPTED RECYCLABLES '',! Flattrnr�!sardbaa�d lass fuuu jars GMIss be iverage bot es Alurninutr+,tin,&AM rans (dispose lids and caps in the trash) (dispose lids mid raps fn the trash) and empty aerosol bottles Ok Mixed Paper,of6ce.pape.glossy Newspapers.magrazmes. Food boxes,paper boxes,Papef wwe paper,Post-It riotes,and enveiopes phoncbouks.and ca.a4ugs ulls,paper egg cartons,and paper bagsPI Bevil*age car,Tar s WO V. �1 £ Plast!c L.Laning Wttles and canldMIM P astrc food&beverage tubs„ugs,and bottles f':asbc bathroom battles (dispose pumps in the trash) (keep hds and raps screwed on) (dispose pumps in the trash) 4 EMPTY OUT FOOD AND LIQUIDS PLEASE DO NOT BAG YOUR RECYCLABLES! NOT ACCEPTED •Plastic bags' •=oad waste •µarckover books •Styrofaartr •awicen gl-sa •Yard Waste Hot whold gash W<ndu.w or n;rror glass •51-cdded paper •MV.fftat waste 7rshes m cpokwarr •Hazardous waste •Scrap rretal at wires Aluminum's l or trays •i igwd waste •No tang'{ers •_eght bulbs [paint,ew4f ers,e.c; �rtts3 (cords,hmt s,W;TPS.EkU} •C.otrrinp il+faGrlL "TAKE CLEAN AND DRY PLASTIC BAGS AND FILM BACK TO THE GROCERY STORE DocuSign Envelope ID:BF09NE9-72974B22-8360-A1 E6C073ECAF Subcontractors We will not use any subcontractors for this process. Data Management o The key to success for any recycling program is having timely and accurate reporting. Sonoco Recycling has developed a portfolio of programs designed to enhance our relationship with our suppliers. Most notable is our Web-Based Pay Statement and Reporting portal. Our supplier's access data on material movement in "real time", generate historical reports of tonnages or check the running totals of tonnages weekly. It's all at your fingertips,just"point and click." o The portal provides current and historical check or invoice detail by month. Moreover, the portal has the functionality to isolate tonnages of a specific commodity. Suppliers can export reporting data into Microsoft Excel or Adobe PDF format,making it easy to share the success of your recycling program. o Sonoco Recycling will provide web access for users within Orange County. Our IT coordinator will walk your staff through the process and train you on how to maximize the portal's functionality, including the ability to create custom reports. This reporting tool is proprietary to Sonoco Recycling and used exclusively for our suppliers(Confidential). Internal process we will follow once a truck from Orange County arrives at our facility: o Once material is delivered to our recycle plant we follow a 5 step process: l. Material is processed. 2. Material is baled. 3. Material is inspected after baling is completed,to ensure that all specifications are met from our buyers. 4. Material is stored based upon commodity. 5. Material is loaded onto to domestic or export containers based upon buyers final destination. o Sonoco Recycling follows standard month end closeout procedures for all of our recycling plants,this process enables us to ensure that all inbound material is accounted for,outbound material is accounted for,and any payments or charges are applied to our customers. Points of interest in our daily process and our closeout process are as follows: o All reporting data is kept up on a daily basis and is stored in our internal web site for review and access internally. a Daily—all inbound loads are entered into our procurement system, detailing: ■ Customer ■ Time In ■ Time Out ■ Ticket Number DocuSign Envelope ID: BF09D2E9-7297-4B22-8360-A1E6C073ECAF • Truck number ■ Price per ton ■ Commodity ■ Weight of load o Daily--we run an inbound and outbound report to confirm prices are correct and verify inbound and outbound tonnage reports. o Daily—we run an inventory report to notify our sales team of what material we have on hand. o Mid-Month—weighted average price for single stream accounts is established and pricing is set in our system and on master excel file. o Month End—all inbound loads are checked for accuracy in regards to price and commodity. o Month End—all reports are sent to our corporate office for review by corporate accounts. a Month End—if revisions are made by corporate accounting staff, revisions will also be made at local plant levels. o Month End--Plant Manager,Director of Finance,and Regional Operations Manager all sign off on accuracy of documented month end reporting. Web-Based Pay Statements/Reporting following this page. DocuSign Envelope ID: BF09ME9-7297-41B22-8360-A1 E6C073ECAF SIN AMIk AM AMIk RECYCLING -Ba PayWe es Statements/Reporting Accessing your Payment Details & Transactional Reporting via the Web Author: Troy A_ Cottrill Document Date: 4/28/2010 DocuSign Envelope ID: BF09ME9-7297-41B22-8360-A1 E6C073ECAF EON AMML AM'dOIh� RECYCU G Web-Based Pay Statements In doing business with Sonoco,you will often receive payment for recyclable materials brought into one of our many Recycling facilities, or Paper Mills. Because payment for recycled material is typically credited/applied separately from other payments received, we understand the importance of having accurate payment details in a timely convenient manner. To help ease your payment reconciliation process, we now upload all payment detail, associated with your monthly recycling efforts, directly to a web site. This upload not only provides you with detailed shipment information, but also offers the convenience to view and/or print your payment detail and transactional reporting directly from your office or home computer. Within this document, we will walk you through: 1. Logging onto Sonoco's web portal.................................•.......................3 2. Navigating the site/Selecting your report................................................... 3. Viewing your Payments....................................................................5 4. Printing your Payments Report.............................................................. 5. Transactional Reporting (Canned. Reports).............................................9-10 b. User Defined Reporting..................................................................11-12 2 DocuSign Envelope ID: BF09ME9-7297-41B22-8360-A1 E6C073ECAF FONIMM&IiIM RECYCU� Logging onto the Web Site To access your payment details,you will need to logon to the Sonoco Recycling web site at: www.sonoco.com/b2b Note, your initial username and password has been provided in a separate document/email. If you are unsure as to your username and/or password, please contact Sonoco Recycling Customer Service at 877-9-SONOCO (877-976-6626). The following Login page/window will display rHelpM® Sonoco B2113 portal This Web portal is designed to provide Sonoco busmess partners wrth a single point of entry for e-Business. For assistance,Costaot Your customer service iepfCientative User IL) Password Login Reset Change Passwod Forgot Password &52W6 Son—Yew our k."and WYaCY>ted—rd Please type your username and password (previously provided) into the applicable fields. Note, your username will be the same as your e-mail address. i.e.john.doe@yourcompany.corn "Note,you can change your password at any time by simply selecting the Change Password link and following the on screen prompts.** Once you have entered your username and password, please click Login to advance to the document search window. 3 DocuSign Envelope ID: BF09ME9-7297-41B22-8360-A1 E6C073ECAF 4WN AM&I"IMMIL RECYCLING Navigating the site/Selecting your report (User Defined Reports, Reports, or Payments) Once logged into the site,you will have the ability to select from one of three reporting options presented on the upper right-hand portion of your window. The options are as follows: k! EM 'MW rrNIO EN 71,11 Hip- . ... -- C'i8ack L.ek 3 - Add-essgj hl�:j/ar�CYdrp.sc�Sco.cam]vpOrtaEjp3g2�31ankasPx �Ga t2ik Manse UseAerned Aepueh Re{.em PsyureMs klek� Lnq=m mrom p�OlpSenoco Wewawlegakarcdpriracystelemens User Defined Reports—Develop your own"on the fly" reports. Select from several column headings as well as filter options. You may elect to export your information to Excel, and save your customized report to your page for future use. Reports— Select from three predefined canned reports. Reports offered are: Paid Transactions Report, Unpaid Transactions Report, and All Transactions Report. As with the other reporting options, you may select from several filter options when generating your reports. All reports can be exported to Excel for easy viewing. Payments —receive current check detail, past payment detail, and pending payment detail. The Payment page provides multiple search options and provides you with the option of saving all your reports to an Excel worksheet. 4 DocuSign Envelope ID: BF09ME9-7297-41B22-8360-A1 E6C073ECAF SONOCO RECYCuNG Report Option - Payments If you have selected "Payments" from the reporting options window, you will be advanced to your Pay Statement page. This page provides you with a listing of all payments made to your company (or affiliates) within the last 12 months (see illustration 2A below). Note, you can set the main view to display 15, 25, 50, 75, or 100 records (the site will default to 15). The high-level listing provides you (from left to right)with the Sonoco Vendor Number, Company name (whom the check was made payable to), Check Date, Check Number, and Check amount. If desired, you may change the sort order of the listing by simply selecting any one of the five column headings provided. This option will allow you to sort in either descending on ascending order. Ply stalt 1 efft 10001i Your Cornea--Name -�•"-;"� 50474ia f; � 100011 Your Company NamcrrKsxv' .- stt sre 100011 Your Company Namc 5449013 �'�r4 100011 Your Company Namc1'r+a 5000412 100011 Your Company Name ':fn 74UA 5000111 MiK a1 100011 Your Company Name xuecwi 500000 1t_W V) 100011 Your Eempanq Namc 504000e IsM=•l 100011 Your Company Namc r^ 500604E ai Mm 100011 Your Company Namc _M1r" 5000003 ez5d.i.* 100011 Your C—p."Namc '' S44d44t Y:O=•-r� 100011 Your Comp4n4 Name r'i r. 100011 Your Company Name + 500000d St.4M,; 100011 Your company Namc raamr4 5@@4@@3 {�.:d+P'l 100011 Your ComDaOy Namc aU�r'W9 5404E@2 11.5Ar.41 100011 Your Company Wmc vr._. M *:%" Illusuradr 2A If the check you are inquiring about is showing within your main view, simply click on the check number to be advanced to the associated payment detail. If you would like to pull payment detail for a check that's not in the default view or if you have either miss-placed, or are unsure of the correct check number, the system provides some additional search features. To search for a check by Check Number, Ticket Number, Vendor Number, BOL Number, Release Number, or Date of Transaction (Ship Date), simply click on the to begin your search . 5 DocuSign Envelope ID: BF09D2E9-7297-4B22-8360-A1 E6C073ECAF FONOCO Ir Y�CUM Report Options - Payments (Continued) If using the search option, your Payment window will now contain additional search features that will allow you to locate payment detail for a specific transaction or date/date range. (see illustration 3A below). H¢n1e tlser D6filrcd RePer7s Repom Paymah7; 1161, I.L�.'"rl Pay Statements Search Crtnn9:.- Che Ck T:�� VenderSium�� PIanE�%1 Ticket is �=�F-�^ Release is I Refenna a:1 Ship Dais From:� � SNP Dab To: In Sy¢f¢h ci¢¢r r,nd >anp;: T—t re:uits I...d:. h_mber¢E row*to-Play:F 12 (57RHI S¢nncn V—uul 1e9B1 and P—V ala Mt l lffasdralion 3A Once you have inserted your search criteria (Check number, Ticket Number, etc...) simply click on the Search button to be advanced to your on screen results. r Noma V-Nffiod R'l,"m P•epolh: Rsyrnepn RBIp L¢,pk.a wrleoe Payment Details Payment rnlormatieirt Check Aarw' V-1➢m Ch-k—ber: fk M_2B16p125 Ch«k IImounr: to oa Shipment Totals Tasal T.— .ti5.9 Tp1a1 Rmouot $21'656 Ob Shipment Totals by Origin [hack* origin Tnesf73y Amt paad Oo126 ten nch verAY 265.19 1]"—O6 Shipment Wall PIa BtJMill pdgIA Tlckett BUL Trallnrlr 0.eF he]s 57upped Cam. Pm JTn Batas Wgt T-101y Rolt Cups&eEWera9t lenvaeb'.eltiln 2747 x9B102T1fi :p5631 i23a V.>= , O1h5fA10 Oc MM In e7.ixs x1 p5 31.7nw CiWM'aosere3r Tx VhbVen*T 2M 29p.117 -.W2 1456 4t6� alr=10 192m x 41.049 2RS2 119923 Ca0me3—p Teti SM1eb Yenrts S7t9 elan¢ €an1SM ne31-0999s mflr o s62_G II 36yte 1946 11bp36x r lrRrap9Wee�a SipwM Venn. 27M 795CU— mf1119; vr=pAn706 OIR9lr10 OCC snm elABt 90 SA 11p91.� Caq:xaleFMMap lap WPb ventls 9761 2915 117 1an1M t a[nuo6 orFiN_Y71a OCC $V.W 33 5 A$$ 19 T3 1162759 Cs:i ka14901-�' laeLlal Yentla ST3 29`.S"g21:1 mn<i*5 Y•CB-fC'RW 11R1I 16 0- $s199 % 915'S ..T6 11.7ti sa C.PL"SBmeaw 7as V:abY - ro 2WV-'a —4.7 uFsaceOr 01 rn TA10 occ SMO 45 90026 Mot 11 A.a$ C¢rtr++le4alelmp lap NVDYPnbY Slut 290W2T23 sp5948 TF.S OF otr o OCC MM P 09" 1Bt9 $1,3o6.io3 Crrxrate Br¢tma2¢ 7.t1 bV,m 7rss 2W272� tpS3t7 V&B&M ola2wo (KC W2W 30 *JJS4 2143 V7M73 6 DocuSign Envelope ID: BF09D2E9-7297-4B22-8360-A1E6C073ECAF EONOCO RECCUING-1% Report Options - Payments (Continued) Your Payment Details report is divided into four sections: Payment Information—This will provide you with the Check Date, Check Number, and Check Amount. This information should correspond with the payment that you have already received. Note, if the Check Date, Check Number, and Check Amount is blank, you are viewing a"Pending Payment". This is payment/transactions that have been pushed to our financial system, but have not yet been paid. Shipment Totals—This will provide you with the total tons and dollars associated with your payment. Note,this is a total of all loads associated with your payment. Shipment Totals by Origin—If your company deals with multiple storelbranch locations, the Shipment Totals by Origin will provide you with a high-level totals for each (Tons & $$). Shipment Details—The Shipment Details section of your report, essentially provides you with a listing of all transactions associated with your payment. S. }blue Ueal PPfincd Repom Repm>a Payment' MMp Lnga:rl aerena Payment Details Payment Information Check V.w U2020cn Ckeck Numher: P—!_2.w— Check A—p - $a 00 Shipment Tvteis Yuw3 Tees: ass,iv Telalnmouna: j21.e5d.eb shipment 7nta4 by Origin Clmckt Ori9m Tan3JQq Alpt Pitt 2010012y /en Neb Yfeske ..5.19 Rla'6.n6 Shipment Ifetall Plant/Mill Origin Ticks "L Tr H-1 Re7 A.[, swppe Comm Prttt. Gales Wgt T...JQty Amt clN.tmP@K& lenwen Vend? M7 299T321Te aps321 123a V.EA 91 01n521F9 Ott U5. sa a2"21 110b $1137.53 [rrP'.m4eerclnage ientakb VenGn N. 29 WTT -.W2 ta55 > e�M QlnN O Q04 MM 20 41pa0 20$2 11 P5 g CrcleaatzerPFera�3 led N'xb lknt 710 28 2113 Ian15993 NFea W 016@?n310 9cC 352 u 33.sv 19a5 1iyn552 [aParMe LYVFera]? TEN WeOVer:rEY 3T30 ]9EW2119 .1191 IEe.0c00i 31 p9 V Sb2M 30 a1pbT 205a 119m pa ('q Wa=seayeraye Teat/ 1e 2T51 29$=" WIT, ✓a M 4111M010 OX 592.50 33 A34SS 19.11 91 B21.52 CVFcralx&vieev� Tot Y.66V — YT53 295Cg1121 sMM1 vdH 90pOt 0101I 0 occ =..m 2b 41j55 2 70 51,71a Sa Cspeda8lPke+n2e T..Y bVe5d3r 2763 2M3M len14e7 NE[a-0WP2 010=0 dCC 3e2-50 45 YDp20 W.01 51,55F 1b Caxr�e'avtaye 1epWan Swnlrr 21" 2950+s27:'3 s S5 NE&J0W8 OSW2 M0 OCC SS M 3r ST= t9S 3,;U&03 C—.W ieC'1MEb'✓— Ms 2W=4 asw VR0000P1 01112WO OCt 592M 30 4-'M4 ?1M %,.734:13 DocuSign Envelope ID: BF09D2E9-7297-4B22-8360-A1E6CO73ECAF SONC" RK"MU NG Printing your Payments Report Once you have viewed your payment detail/information, you may elect to print this to a report, or export to an Excel worksheet. To Print-Simply click on the 4 icon to initiate your detailed payment report (see illustration 4 B below). The print option will initially provide you with a"print preview" and will then give you the option to print to your local printer. Payment Detail P1i041ill Ticket IDOL Traile2# 1' Fed C P2>•R'n Bales wngk Tens Total RlRt heckA Pend 21100126 gate! 91 2 612 81 0 AnTh $0.00 Test Web Venom Origin: Test Web Vendor Corpora!Brokerage 2747 29m02719 W sp5821 1Z34 EB-00001 01102010 OCC 132.60 t9 42.122 21 inV 737.53 Cap=Brokerage 2148 290D827i7 I301002 1455 WE'BAOD02 DIMMID OCC $82.50 ZD 41,010 20.52 $t1082.90 CaP-Broke' ge 2749 295002718 ImI5980 W®-0g003 011IM010 arc $82.50 22 30.024 1945 VAMA2 Cprpwae Brokerage 2758 2980027i9 I.IM WEB-00004 D771B201a OCC $82.50 D$ 41027 20.54 $1.594.84 Wpa Brakez 2751 206002720 1a 1271 WEB-00005 01 OMM OCC $02M 31 39.40 t9.73 $1¢27-52 Corporate arok,. 2752 79HOD2121 1-1325 WEI)-0OOW OU21MID occ $82.50 25 41.555 70 70 $1.714.14 Corporate 8rakema a 2753 2OM2722 1.1447 W 1 IM-OUD 0112120W occ $82.50 45 40,028 20.01 SIM1.11 Corp-te arokera9e 2754 2se002723 ap514e WE840008 01122t2➢10 OGC $82.-k 37 37.983 W" $158880 Cmprmme Orckerage 2755 298002124 ap3347 WEB-00009 01l2WO- OCC $82.50 30 42054 21.03 $1,734.72 c.q,rAe Bmkerage 2?56 296DO2725 IanUO2 WE3 OMD 015252D10 occ $3259 28 42,855 21.33 S1,759.37 corpora!Brokerage 2757 290DO272D 1ao1191 WEB-D0071 01l252B10 OCC $82.50 30 38.W3 14.28 $1 590.17 Corr orae Brokerage 2758 29OO1727 FaB1325 WEB-00012 (JIM91D Oct: $82.50 34 40.154 39DU $1.050.35 Co,p.*.Bknge 275 2950078 sP52 WEB-00013 o"Zo28 41,18 21.30 $170492 a0 Cmpme 8mr9e 2700 950D22 11,Mi PI.0 VOM 4 1.977 OM 09.31 Teal Web Vendor Tetara 277 530 203 295.19 $21.850.98 Check Totals 377 530$83 385.19 12105E Ds Illusrraumr 4B To export to Excel- Simply click on the ' icon within the Shipment Detail portion of your screen. Note,you may also choose to export only the Shipment Totals by Origin- Once you have selected the export to Excel icon,your system will produce/generate a report, similar to the one in(Illustration SB below). A B C D E F G H. ! E 3 lC I L I M N 1 plantiMill 06 in Ticket#BOL Trailer# Ref 'Rel# 'Shipped Comm PrcJTn 'Bales W 1 Torls/Q1 'Amt Corporate Brokerage ITest Web Vendor 2747 295002716 sp5821 1234',WEB-000011:01115J2010 OCC $82.50 - 10>42122 21.06 $1,737.63 - T 01i18J201D OCC $82.50 20 41040 20-52 $1,692.90 3 Corporate Brokerage Test Web Vendor 2749 296002717 Ian1002 1456'WEB-00LU2',1O111912010 OCC $82© _22�4�1087 19.46 $1_694-64I' 4 Corporate Srnkera e Test Web Vendor 2749 296002718 lan15980 WEB00003 _ 5 Corporate Broitena a Test Web Vendor 2750 296002719 ian1191 WEB-03004 6 Corporate Brokerage Test We Vendor 2751 296�12720Iian1271 WEB 00006 FOiM/2010 OCC $82.50 33 39455 19-73 $1_.627-52I 7 C9rporateBrokerage Test Web Vendor 2752256002721'tan1325 WEB•0000601J21J2010occ $8250 2J41555 _ 2078 $1,714.14 8 G9r ooraie Brokerage Test Web Vendor 2753 296002722 W1441 WEB-0030710112112010 OCC $8250 _ 45140028, 2001 $1,651.i61 9 Corporate 6rokerage_;Test Web Vendor 2764 296002723 sp5348 VVEB-OOW8 i01J?2P 10 OCC $82.50 3--- kG3�_-18.99 $1,666.80 - - 10 Chorale Brokerage Test Web Vendor 2755:29WO2724 sp5347 WEB-G0009 O1l�MI0 OCC $82.50.0f42054�_21.03 $1 73473 11 Corrisarats brokerage Test Web Vendor 2756.296002725 1an1002 WEB-00010 O1J25i2010 OCC $82.50 2W426% 21 33: $1,759.52 12 Gar nrate Brok a Test Web Vendor 2757 296002126',lan11 B-0 91 WE0011.014612010 OCC_ $02.60 _30 3%63 19 §, $1 590.72_ p _ .ers9 13 Cor�arate Brokerage Test Web Vendor I_ 2758 296M272�nf325 WEB-00012.0112MO10 OCC $82.5a0 34 40154 20 OB $1 656.35i �J?__ _rok g -. s 1 WEB-00013 i01J26J2010,0CC $82 60 28 42706 21 39' $1,764 92'_ i5 Corporate Brokerage Test Web Vendor 2760 2960027291sp5321 WEB-OIX114,0126J2010�PIasLOPEfim; $�� 4' 197711.E 359.31 14 Corporate Brokerage Test Web Vendor 2759 29Ep027281 Ilhestranon iB 8 DocuSign Envelope ID: BF09ME9-7297-41B22-8360-A1 E6C073ECAF EONOCO RECYC UP" Canned Reporting Sonoco recently added functionality which provides our customers with the ability to pull "real-time Transactional reporting directly from our site. Pre-defined reports would include: Paid Transactions Report, Unpaid Transactions Report, and All Transactions Report. Load specific filter options are included with all reporting, which aids in providing you with a finished report which reflects your actual needs. Generating a predefined "Canned Report"—To generate a report, simply select the Reports option which is presented on the upper right-hand portion of sites main window (see illustration SB below). E6[ YIEIOt F<rY0fI0Z5 70Cf5 kifG _ -.. 0 mi 7.. Ls l. r,:i Samh Favonts.IF, Adtass-E�http:}IH'�caP.sOrficcO,LrimklWrt�lP /B�+e:.tGx �Go H..o User Drlin d Reports P.V,.w is Help logow J. terxo 0 2ala Sa.NN Yiew our legal and prn cy statement Illrrstrallon 6B Once in the Reports window,please choose a pre-defined report from the Select Report drop- down menu_ After making your report selection, please be sure to specify a date range from within the Ship Date From:/Ship Date To: date fields. Note, when generating a report, a date range must be filled in. Select a report Isoma Oxvr oatkmd Bapits POPem romans n::l. i9ens a� Reports �� r�--� Select Pt Port calms-d..en..erri.. J BOIt Flex Nr Ve:dor hvr�; CommaOyY pii Check t east t: sh;o oe+.reom:x:.nv:mo s*_ro a.e ro.nvz>rnw A+A� emin Smxe.v=wgd ed 9nncy am�m Select your Date Range 9 DocuSign Envelope ID: BF09D2E9-7297-4B22-8360-A1E6C073ECAF *WNOCO �REU Canned Reporting (Continued) Once you have selected a report, and specified a date range, please either select the Print Report button Print Report to generate your print preview, or select the Export Rory Data button F Export Raw Data to export your report into an Excel format. If you have selected Print Report,your report will look similar to the example shown in illustration IOA. Report Generated Paid Transactions Shipment Dates IV0112009 thru OI127f2010 Recv KvA Ticker 60t Rtle"e a Retelence Sdmp Unre C000aatiry 0.11e, WhrOry Tom Toted Check Date Check No Clwck A1rp Test WebVendor-Hutsvilie CorporaleEMO.aM47 295D07716 WE9.00001 i234 0111512MOW G u-122 21.06 131,731.51oirsf20t9 Pendn,24)100126 Corporate Brokaraw46 296002717 WED-000021456 G11 MIOOCC 20 41.040 20.57 Sr,692.90012612010 Pena_20160126 Coparate Brokerag W49 2960027t6 WE8-00003 6IY19n010 OCC n 38,924 1946 01,60562 oines2610 Pend_20100126 CGPoreIe BrMer45W50 296002119 WEB-000 t QIr19n0100CC 30 41,057 2054 St.69464 01 06120W Peno_20$0012e Carpo v1?arakerajWSt M5002710 WEB-00006 01 XMo100CC 33 33,asss 17.73 Sr,62752 oin61261 a Pend_20100126 Celporale3roketWS'! 2961ID2721 WER-00006 0113umlpocc 26 41,555 2Q.78 51,71414 D1720120r0 Perut_20109128 Cmporlg 81okQf2W53 225002722 WEB40007 010140100cc 45 40,028 2001 it 651 16 OU3512010 Pand_20100125 Corporate 9rpkerap'B'54 2"002723 WEB- 00001 01122720100CC 37 37,983 1899 51,566.so 0172&2ol0 PanC_20160126 rorpor3WPOR6--" 286002724 4! .00009 012wo1OWC 20 42,054 21.03 31,734.70 OW612010 Nftd„20100126 Corporate a.e.056 296OD2725 Wfa-00010 01125n010 DOC 28 42.655 21.33 51,769 52 UU2612010 Pentl_20160126 Oupnrate aral'eraO57 2,AO02726 WES-00011 0195aa D40CG 70 3P.563 %9r n 81,590 72 Utn612010 Pene_2010at26 Cprpara6r Brakcro f'SB 296002721 WE.e40012 0112MOIDOCG 34 40,154 20SO 81&5635 WHIM D Fenp_20100126 Cvrparale aroAemos 290002778 wm-00013 ot726M0100GC 2E 42,79G 2139 %1,7649201121MO Pentl_2o180t26 Caiporafa erokeragV60 i80002729 WES-00011 01MMO1DPIa LDPE61m 4 1977 1114 1193101f2fJ20ta Pena_20fo0126 177 '30:381 28mo ¢2t,85&06 f-ml 74N5: 377 539.383 205.19 $21.856.06 121ustrafdon IOA To Print from the "Print Preview, simply click on the L 4 icon and select your local printer/location. if you have selected Export Raw Data as your reporting option,your finished report will look similar to the example shown in illustration IO.B. A 7C D E I F 1 G 1 H I N 1 FlantlMill Cri in Ticket#k BOL Trailer# Ref 'Rel# Shipped Cornm 'Prcffn '.Bales W t ;Tons/Ot Amt -LIGorporate Brokers e:est Web Vendor 2747 296002716 sp5821 1234 WEB-1=1 ©1I1SQ01a OCC. $8260; 10 42122 21-M $1 737.63 3 Corporate Brokerage Test Web Vendor 2748 296D2717 lanlOG2 1456 WEB-00002 C1118f2D10 OCC $8250 20 41C40 213.52 $1 692.90 4 Corporate B-rakerage Test Web Vendor 2749 296602718 lan159BC WEB-00OD3 C1118f�710 OCC $8250 22 30924 19 46 $1 6t75.82' 5 CD grate Brokerage Test Web Vendor 2750 296002719 lan1191 WEB-03004 CV19f2010 OCC $82.50 30:41007 2054 $1 594.84- 6 Corporate Brokerage Test Web Vendor 2751 296DO2720 lan1271 WEB-0DOD5 0112U2010 OCC $62,50 33 39455 1973 $1 627.62', 7 Corporate Brokerage_,Test Web Vendor 2752 296062721 1an1325 WEB-00006 M21M10 OCC $82.50 26 41555 20.78 $1.714.14 8 Corporate Brokerage Mgst Web Vendor 2753 296DO2722 1anl447 :!WEB-00007 01121M13 OCC $82.50 45:4OD28 2n w s9 651.16 9 Corporate Brokerage'Test Web Vendor 2754 298DO2723 spp,!8 WEB-00008 01I2212010 OCC $82.50 37 37903 18.99; $1 5EB-80: 10 Corporate Brokerage Test Web Vendor 276S 236002724�47_- _ WEB-0�9 017Z2f2010 OCC $82.50 30 42054 21.03!_31.,734,73j - - �. 11 Corporate Brokerage Test Web Vendor 27656'296002725 1an1002 ... WEa-UW10 01r2512010 OCC $82.50 28 42655 21.33 $1 759.52I 12 Corporale Brokerage Test Web Vendor 2757,296OM726 lanl191 WEB430011 0112512010 OCC $82.60 3D 38563 19.20 $1,59n_72j 13 Corporate Brokerage Test Web Vendor 2758 296002727 lan1325 WFBa00012 0112612090 OCC $8259 34 40154 MOB $1,656.35' -- -- - 14 Corporate Brokerage Test Web Vendor 2759 296602726 sp5821 WE5-001113 0112612010 OCC $02.60 28 42786 21.39 $1,764.92 15 Corporate Brokerage Test Web Vendor 2760 29SOD2729 sp5621 WEB-00014 or12EM10:PlaslDPEfilm $60.00 4 1977'0-99 $59.31, 16 111usfralion IOB 10 DocuSign Envelope ID: BF09D2E9-7297-4B22-8360-A1 E6C073ECAF rONCM RKYW User Defined Reports As mentioned earlier in this document, the User-Defined reporting feature provides users with the option of selecting their own column headings and filter settings. Users can essentially design and build their own custom reporting. If building a report that will be needed on a regular basis, you will be able to save your report settings, directly to our site. This will allow you to run your customized report, at any time without the need of reestablishing the report settings. Generating a "User-Defined" Report-- To generate a report, simply select the User Defined Reports option which is presented on the upper right-hand portion of sites main window (see illustration IIA below). User Defined Re orts OF W Fie Edt Ylim Fzwxlbes To% Heo Back } Se Ch FavWtes f - ,tdd'ess�jhtip:l/ne;is�p..�ncco.cOmfgporidlPagesr8 :�"U., Home ".- ,o-drred Rspma Rep.th Pnymefns Help toryocn J sa..em 02010 Sonora View our legal and pa cy slslemenl Rluslrarion IIA User Defined Report - Builder li— Ose.Owned RepocC Rep..a Pay....K llelp 1n9-0 .aaro User Defined Reports S TardGrilLrioA- ccmmvdrtr ' wenr Fs^�^-^^��� P.rd Seohss �^a"'1 Aobese q:�� ROS�ranLa�;I'— Ship Gata from:�� ShiP raee Ta:�'•va Re orts F...runt Fa,o-.r. Fc�r.m Fro.q rrx aP,r. F aatr F Pr.xxs..a r v...r.,f zu.axrt F Aaa I✓...r.a Fans Fr.vmrrcx.d c. 17 r�r.earasre,rcueaPP.rf=�'"� ,a+PPn 070M 5—V.w lagai and p ACY uatamenl 11 DocuSign Envelope ID: BF09ME9-7297-41B22-8360-A1 E6C073ECAF User Defined Reports (Continued) To generate User-Defined reports, simply select the column headings that you would like to see on your report, and then choose the filter selections specific to the information you would like to report on. Report Example—to generate a report showing all OCC brought into Sonoco between the dates of Jan 1, 2010 and March 1, 2010,you would simply: 1. Select the Commodity of OCC 2. Select the date of 01/01/2010 from within the Ship Date From: field. 3. Select the date of 03/01/2010 from within the Ship Date To: field. Once you have defined your filters, you would simply select the column heading that you wish to appear on your report, and select "Export" to deliver your report into an Excel spreadsheet. Note, because of the amount of column headings available for selection, User-Defined reports can only be exported into Excel. This is due to the potential uncertainty in page width. KID— Year Defined Reputs Reports Payments sea2oca User Defined Reports r search craeria Check ae �— Vendor N.— C.—Aity:I6CC SaneW Pldnt/MiIE: Nl Paid StErM Afl _ or+gin:r Tieket f: ROL:Ia� Aefease is Ref re 3:1 _. Ship Elah3 F— 01101/291A I...:�! Ship D.W To: 03/01/2016 1° M Re orfs _ Rear PIaM r-Ti-19 V Commodity W Tons r Cned Dale F darn r-001-0 F D,u Snipp,a r'P e en F ch,� t r F A.— F 0'.. fl-T.tal c"F Ch..r. F are°m cirr F Rerr F rre;ent F enaa<a � x nrt 020so s—VIEW a ftd end prIvwY etatMWd Column Heading Selection User Defined.Re ort- Example �.�d� y�.�kns-� -J-:.�•.��-Ei:l-1®I®sooe.-i9� I .e Big lFsa93:s v. A F.0 f RSL3 Onrnn Yi ni:M1 Rm qTn Dxe Scn iF41oe1R 60La ne�evea R¢ly�4'+rn},r E,v=>Pn,Hfm Wel Tr;rs b2 Flo Teh Wet Y4+Mcf ELriarlla CarTie<31B�IJ�.✓EVe Inv2010 2141?9&302TIS VrEdt 42b:CFC ,¢ 825 42123 2iG a'?ND .I wee V=blot ll Corpr de Dmafraq Vi&3+To �]<8 2AB�E2i1i VrED-OW02.t4A OCr g fl25 AtLbO. 2➢ ¢ P.P T.,IWenven HateY4a Caw�BmkMMA li,g" q 274929 273 8Yv 0,0 3 .WC 22 525 33924 194 3 P.41D Tag wen Veada I'trR 6 cx"�F+•i�!' 1111+2D1° 2T5P 2966o•5v,FA��84_ 'DCC_ M 625 41W 7?54 .C" D Tes wee_e r r� .. Irm�rlp D f CUPuaM arMxrb>K 215,296'Jir2T2p VJEDLD265 'OCC 33 c25 39155 14]] 7 PAID Ted Web Vwn las 14 i. w9W P�3kr*b09 illf2D10 22523_1MT21 WSBrYlW �1 f 2C 825 415 2D 1i ..a_PAID T.A-0 veneer lrsts+Pa Cr4rw4ak Drok age ;Rr1204g 21.y]9b12222 Yi1[8 al �O[C 45 625 a0tffi 200 F 111D-.,A Wed Vendor Fraishna Ca'oaala BmkerOgv 1/2b2039 2755 2e5002T23 WEB(83009 ST KI 37W T899 -t�.�AiD Teh We-0Yemiw Wlsw� :.ciyerale Bmkua 1iZ30J40 215529300]1�WF� :DCC 30 825 42v'�4 1 11•RAiO Tg51 w9p Varna lNp,l� ryregela 6akarege 1/15rFJT9 175073G002225 WEBfiJatO OCC R 825 42d`.5]i132 f'PadG TeA Wab Yenda!ialni9a CunRalB Btekxa9n 1Ttl1010 2T53'19509212B uyEDgy91,, _dCC...._ J9 M_.5 34563=.928 i AID rah tM1kb veneer FNeyl� cerprrare 6ak4sa2a TP5R010 215E a9�To1T22 uYE6NT,2 'CCC 34 92�4° 28 441E T951 woo Vella Ywlsida CrwP, Brake<•a1a 1rtgr!Di0 ;f59'-S&1D]Yffi WE-E 013 GCC _ 28 835 42186 313 -i��4:0 Test Web':!ntlx elslsM4e C�pG'die Rra9era9e 512G7010 279029B502i29 WEB-R311. Pfa4&P h _ 60 TY/! 001 12 E DocuSign Envelope ID:BF09ME9-72974B22-8360-A1 E6Co73ECAF Current and Past Experience o City of Durham: 1833 Camden Ave,Durham NC 27704, 919-560-4186. Donald Long— Solid Waste Director, donald.Ion g0),durhamnc.gov. 18,000 tons per year of recyclable material. Contract through June 30,2020. o City of Raleigh: 630 Beacon Lake Drive,Raleigh NC 27610,919-996-6880. Stan Joseph —Solid Waste Director,stan.joseph@raleighne.gov. 28,200 tons per year of recyclable material. Contract through June 30,2021. o Waste Industries: 3301 Benson Drive,Raleigh NC 27609, 919-877-2228. Ben Habets— Area Nice President, ben.habets(a�,wasteindustries.com. 37,800 tons per year of recyclable material. Contract through February 28,2022. Technical Experience Sonoco Recycling is a world-leading provider of integrated recycling solutions,collecting over 3 million tons of paper,plastic, metal and other materials annually. Our history in recycling dates back to the 1920s.Today,we have 40 recycling operations globally and maintain strategic relationships with more than 15,000 major retailers,manufacturers and municipalities. Our parent company, Sonoco Products, headquartered in Hartsville, SC since 1899,is a direct consumer of most recyclable materials. This allows Sonoco Recycling the ability to receive materials under any market conditions and provide a reliable outlet for our customers to ensure no disruption in service. Sonoco Recycling offers state-of-the-art processing and responsive, dependable service for your municipal program. We currently serve more than 150 cities,counties and towns throughout the United States, and we process more than 250,000 tons of curbside materials annually through our material recovery facilities(MRFs) in Raleigh,NC; Jacksonville,NC;Wilmington NC; and Columbia, SC_ 1. Safety information for Sonoco Recycling. a. Sonoco Recycling Raleigh: As it relates to the Raleigh,NC facility from 2011-2018: It should be noted that the Raleigh,NC facility has maintained an OSHA SHARP status,as awarded by the NC Department of.Labor since January 2012. The state and OSHA have formally recognized the Raleigh,NC site as SHARP Certified and have granted exemption from OSHA Programmed Inspections. Sonoco also has earned and upheld a world-class recordable injury rate("TIR")among our industry. i. Sonoco Recycling has no violations to report,below is our safety record over the last five years: o 2012 No claims o 2013 No claims o 2014 OSHA Complaint-Investigation Closed, 1 non- serious finding,no penalty. o 2015 No claims o 2016 No claims o 2017 No claims o 2018 No claims ii. Sonoco complies with all OSHA regulations in regards to storage,transportation, and disposal of recyclable materials. iii. Sonoco complies with local, state,and federal regulations concerning processing, storage, and transportation of recyclable materials. DocuSign Envelope ID: BF09D2E9-7297-4B22-8360-A1E6C073ECAF iv. Sonoco maintains close working relationships with the various regulatory and governmental agencies,including local entities as well as NC DEQ. b. Sonoco Recycling Durham: As it relates to the Raleigh,NC facility from 2011-2018:It should be noted that the Raleigh,NC facility has maintained an OSHA SHARP status, as awarded by the NC Department of Labor since January 2012. The state and OSHA have formally recognized the Raleigh,NC site as SHARP Certified and have granted exemption from OSHA Programmed Inspections. Sonoco also has earned and upheld a world-class recordable injury rate("TIR")among our industry. V. Sonoco Recycling has no violations to report,below is our safety record over the last five years: o 2012 No claims o 2013 No claims c 2014 OSHA Complaint-Investigation Closed, 1 non- serious finding,no penalty. o 2015 No claims o 2016 No claims o 2017 No claims o 2018 No claims vi. Sonoco complies with all OSHA regulations in regards to storage,transportation,and disposal of recyclable materials. vii. Sonoco complies with local, state,and federal regulations concerning processing, storage, and transportation of recyclable materials. viii. Sonoco maintains close working relationships with the various regulatory and governmental agencies, including local entities as well as NC DEQ. Transition Plan There is not a need for a transition plan as the material is currently going to Sonoco Recycling in Raleigh. DocuSign Envelope ID: BF09D2E9-7297-4B22-8360-A1 E6C073ECAF Pricing Proposal To follow this page. DocuSign Envelope ID: BF09D2E9-7297-4B22-8360-A1 E6C073ECAF ATTACHMENT F- PRICE PROPOSAL 1. Proposal With Glass Processing Fee:A Processing Fee of$ %65.W- per Ton shall be charged on 100% of the inbound tonnage delivered. Contamination Handling Fee: A contamination handling fee to process and dispose of contaminants contained in inbound deliveries will be$R per Ton. Revenue Share:Vendor shall pay Orange County Solid Waste = %of the amount of the AMV remaining after deducting Processing Fees,for each Ton of inbound Program Recyclables delivered during that month.The Revenue Share shall be fixed for the life of the contract. 2. Proposal Without Glass Processing Fee:A Processing Fee of �eA . �1 Mai �Ci 'e dollars ($ ._) per Ton shall be charged on 100%of the inbound tonnage delivered., Contamination Handling Fee: A contamination handling fee to process and dispose of contaminants contained in inbound deliveries will be n 'A _._dollars —CVJ per Ton. Revenue Share:Vendor shall pay Orange County Solid Waste !Dv� \t\,a4A,XA percent(-�to %)of the amount of the AMV remaining after deducting Processing Fees,for each Ton of inbound Program Recyclables delivered during that month.The Revenue Share shall be fixed for the life of the contract Corrugated Cardboard Pricing: Old Corrugated Cardboard (OCC):The County provides separated OCC collection from schools and commercial businesses. The Vendor shall provide a per ton rate calculated at'- k9E V1 of the Southeast USA regional average prices per Corrugated Containers(PS11)first posted less $ 3 SO' vendor processing Fee. RFP No.5259 DocuSign Envelope ID: BF09D2E9-7297-4B22-8360-A1E6C073ECAF Attachment F—Price Proposal Continued 2. Proposal Without Glass: Processing Fee: We would like to evaluate the inbound composition study once that has been completed. In addition we would like to evaluate inbound loads where Orange County designated glass has been removed from specific areas. As this information is presented to Sonoco Recycling and Sonoco Recycling has evaluated this information,we will formulate a processing fee. DocuSign Envelope ID: BF09ME9-7297-41B22-8360-A1 E6C073ECAF Financial Capability and Insurance 1. 2018 Annual Report can be accessed via the web rvww.sonoco.com-. 2. Financial highlights include: o Net Sales 2017: $5.03 Billion o Net Sales 2018: $5.39 Billon o Base Earnings Per Share 2017: $292 o Base Earnings Per Share 2018: $3.37 3. Sonoco Products o Sonoco Products Bond Moodys rating: Baa2 o Sonoco Products Bond S&P rating: BBB+ DocuSign Envelope ID: BF09D2E9-7297-41322-8360-A1 E6CO73ECAF FDATE(MMlDDlYYYY} -4�v> CERTIFICATE OF LIABILITY INSURANCE 0312812019 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement- A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT Marsh USA Inc. NAME' PAX CA Non-Resident No A1CNNo 0322B89 Ext: (AJC No: 100 North Tryon Street,Suite 36M E-MAIL Charlotte,NC 28202 ADDRESS: INSURERS AFFORDING COVERAGE _ NAIC 4 CN1 01 388530-S.P.C-CAS.A-1 8-19 INSURER A:ACE American Insurance Company 22667 INSURED 35300 Sunoco Products Company INSURERS;Allianz Global Risks Us Insurance Company All Subsidiaries and Divisions INSURER C:ACE Fire Underwriters Cc 20702 Mail Code 1315 INSURER D: one North Second Street - HartSville,SC 29550 INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: ATL-004927800-01 REVISION NUMBER: 4 THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR ADDLTYPE OF INSURANCE INSO SUER POLICPOLICY NUMBER MMIDBY EFF MOMLDDY EXP LIMITS LTR A X COMMERCIAL GENERAL LIABILITY XSLG,71213134 10101018 1010112019 EACH OCCURRENCE $ 1,500,000 DAMAGE TO RENTED Incl.in SIR CLAIMS-MADE OCCUR PR3=MiSES Ea occurrence $ MED EXP(Any one person) $ Incl.in SIR PERSONAL&ADV INJURY $ 1,500,000 GEN'L AGGREGATE LIMIT APPLIES PER: I GENERAL AGGREGATE S 25,000,000 X POLICY�� PRO- LCC PRODUCTS-COMPIOP AGG $ 1,500,C00 OTHER: Excess ai$500,000 51R $ BINED SINGLE LIMIT A AUTOMOBILEI.IABILITY ISAH2570940 1010112018 1010112019 COEaM $ 2,000,000 accident X ANY AUTO BODILY INJURY(Per person) $ OWNED SCHEDULED BODILY INJURY(Peracadent) $ AUTOS ONLY AUTOS HIRED NON-OWNED PROPERTY DAMAGE $ AUTOS ONLY AUTOS ONLY Per accident X UMBRELLA LIAR X OCCUR USL00102218 10/0112018 1010112019 EACH OCCURRENCE $ 4,000,000 EXCESS LIAR CLAIMS-MADE AGGREGATE $ 4,000,000 0E6 RETENTION$ $ A WORKERS COMPENSATION WLRC65225256 (AOT)__T072F19 �1010112019 X PER OTH- AND EMPLOYERS'LIABILITY STATUTE ER C Y r N SCFC65225293 (Wi) 10/01I2018 10/0112019 Q90 0Qp ANYPROPRIETOR/PARTNERlEXECUTiVE E.L.EACH ACCIDENT $ OFF'ICERIMEMBEREXCLUDED? � N 1 A (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $ 1,ODD,00D if yes,describe under I E.L.DISEASE-POLICY LIMIT $ 1,0D0,000 .DESCRIPTION OF OPERATIONS below A EXCESS WORKERS COMPENSATION WGUC65225335 (OH,SC,WA) 10101/2018 10lo112019 WC STATUTORYIEMPLOYER LIAR $1,0M,000 EXCESS$750,000 SIR i DESCRIPTION OF OPERATIONS I LOCATIONS 1 VEHICLES(ACORD 101,Additional Remarks Schedule,may be attached if more space is required) Orange County North Carolina is included as additional insured as its interest may appear and only as required by written contract subject to the policy terms and conditions,except for workers compensation.A waiver of subrogation is included under Workers Compensation in favor of the additional insured,if required by written contract with the named insured,subject to the terms and conditions of the poiicy. CERTIFICATE HOLDER CANCELLATION Orange County North Carolina SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE 200 South Cameron Street THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN PO BOX 8181 ACCORDANCE WITH THE POLICY PROVISIONS. Hillsborough,NC 27278 AUTHORIZED REPRESENTATIVE of Marsh USA Inc. Karen A.Burke - Qc 61c,. 1�k_� ©1988-2016 ACORD CORPORATION. All rights reserved. ACORD 25(2016103) The ACORD name and logo are registered marks of ACORD DocuSign Envelope ID: BF09ME9-7297-41322-8360-A1 E6C073ECAF STATE OF NORTH CAROLINA AFFIDAVIT ORANGE COUNTY I, (the individual attesting below), being duly authorized by and on behalf of �o�nOCS� ZQC c�� LLC— (the entity bidding on project hereinafter"Employer")afterfirst being duly sworn hereby swears or affirms as follows: 1. Employer understands that E-Verifyis the federal E-Verify program operated by the United States Department of Homeland Security and other federal agencies,or any successor or equivalent program used to verify the work authorization of newly hired employees pursuant to federal law in accordance with NCGS§64-25(5). 2. Employer understands that Em la ers Must Use F-VerifV. Each employer, after hiring an employee to work in the United States, shall verify the work authorization of the employee through E-Verify in accordance with NCGS§64-26(a). 3. Employer is a person, business entity,or other organization that transacts business in this State and that employs 25 or more employeesin this State. (mark Yes or No) a. YES V or b. NO 4. Employer's subcontractors comply with E-Verify, and if Employer is the winning bidder on this project Employer will ensure compliance with E-Verify by any subcontractors subsequently hired by Employer. This slr day of 20Tft &/ 1 Signature of Affiant (� Print or Type Name: ' State offdarth Ear a-9w-a*ge-C d Signed and sworn to (or affirmed) before me,this the ' o 0 day of 201"'. z 0 My Commission Expires: v /Z- rD Notary Poblic DocuSign Envelope ID: BF09ME9-72974B22-8360-Al E6C073ECAF ATTACHMENT D-EXECUTION OF PROPOSAL Project Name: Recycling Processor System Proposal Request No:5259 THIS PAGE MUST BE FULLY EXECUTED AND SIGNED FOR THE PROPOSAL TO BE CONSIDERED ThQ person executing the proposal,on behalf of the vendor,, being first duly sworn,deposes and says that: 1) He or she is fulIV informed regarding the preparation and contents of the attached Proposal;and of all pertinent circurnstances regarding such Proposal,- (2) Neither heIslhe,nor any official,argent or employee of the vendor has entered into any agreement,partidpated In any cetlusion,or ot1herwise taken any action which Is in restraint of free competition in connectl:on with this proposal,and SIGNATURE OF PROP05ER - 50r, UC_iD ►ZCC-`{L UX Nam, t_LC (Print fuli name of corporation) 39o) NGL.pe c1e_a`'6 ,r C_ aTa', Address-Co, nty-State-Zip Code Attest (Secret Assi it Secreta By: - Presidentplic[e�Preside ntfAssistant Vice President) printed: � ....F o - - - Title. �12�S�flCJJ� - CORPORATE SEAL. Federal ID.or Social Security Number--_..s�o 0 NOTE-AFFIDAVIT MUST BE NOTARIZED Subscribed and sworn to before me this.__1__.__day of, oig My Commission Expires 7 Title RFP No.5259 DocuSign Envelope ID: BF09ME9-7297-41B22-8360-A1 E6C073ECAF ATTACHMENT E- ]RAN DIVESTMENT ACT CERTIFICATION Required By N.C.G.S. 143C-6A-5(a) Name of Contractor,Vendor or Bidder. As of the date listed beknv,,the contractor,vendor or bidder listed above,and all subcontractors utilized by the contractor,vendor or bidder listed above,is not listed on the Final Divestment List created by the State Treasurer pursuant to N-C.G.S. 143-6A-4. The undersigned hereby certifies that he or she is artthorized by the contractor,vendor or bidder listed above to make fore going statement. 0`f/b I J--*o►'9 Signature Date Printed Name Title Ivales to pa-sorts Signing this fvnlr: N.C.G.S. 143C-6A-5(a)requires this certification for bids or contracts with the State of North Carolina,a North Carolina local government,or any other political subdivision of the State of North Carolina.The certification is required at the following tines: El When a bid is submitted • When a contract is entered into(if the certification was not already made when the vendor made its bid) • When a contract is renewed or assigned N.C.G.S. 143C_-6A-5(b)requires that contractors with the State,a North Carolina local government, or any other political subdivision of the State of North Carolina must not utilize any subcontractor found on the State Treasurer's Final Divestment List.The State Treasurer's Final Divestment List can be found on the State Treasurer's website at the address www.netreasurer.comilran and will be undated every 180 days. *""Contractor,Vendor or Bidder—Return This form With All other Required Documentation'" RFP No.5259 DocuSign Envelope ID: BF09ME9-72974B22-8360-A1 E6C073ECAF NORTH CAROLINA Orange County Financial Services Department ADDENDUM#1 April 3,2019 RFQ 5259 Request for Proposals for Recycling Processor To all Vendors: Modifications to bid documents for the above-named Request for Proposal are made as follows and shall be included in the proposed amount. Questions received with County's responses: • We respectfully request a 2 week due date extension. Due date has been extended to April 17, 2019 at midnight • We respectfully request a 2 day extension for hid questions through Friday March 29th Due date has been extended to April 19, 2019 at 5:00 prn • Section 2.3:Fable 2 is missing. Does this data match the Fee Calculation with Glass on Page 12? Yes, table is below • Is Orange County's recycling volume still averaging 1050-1100 tons per month for single stream materials and 200 tons per month for cardboard?yes All other terms and conditions shall remain the same By: David E. Cannell, Purchasing Agent; dcannella-co.orange.nc.us 1(919)245-2651 Acknowledgement of receipt of this addendduum�shall be included with your submittal Company Name: " L LC By. �} Date Received: /C P.O. Box 8181 200 South Cameron Street Hillsborough, North Carolina 27278 Telephones:Area Code 919-245-2651 Fax: 919-636-4913 Orange County,200 S.Cameron Street,Hillsborough,North Carolina 27278 Page l DocuSign Envelope ID: BF09D2E9-7297-4B22-8360-A1 E6C073ECAF co-lilmodity a •' Comr.n.o.dity #11 occ Mixed Paper Mixed Plastic Glass Steel UBC 9.06% Residue 100% Orange County,200 S.Cameron Street,Hillsborough,North Carolina 27278 Page 2 DocuSign Envelope ID: BF09D2E9-7297-4B22-8360-A1 E6C073ECAF NORTH CAROLI A Orange County Financial Services Department ADDENDUM#2 April 3,2019 RFQ 5259 Request for Proposals for Recycling Processor To all Vendors: Modifications to bid documents for the above-named Request for Proposal are made as follows and shall be included in the proposed amount. We respectfully request a 2 day extension forbid questions through Friday March 29`h Due date for questions has been extended to April 9, 2019 at 5:00 prn All other terms and conditions shall remain the same By: David E.Cannell, Purchasing Agent;dcannell co.oran e.nc.us 1(919)245-2651 Acknowledgement of receipt of this addendum shall be included with your submittal Company Name: � Q �—�� LL By: " Y kl- -.1 Date Received: C 1 !J T r'U /a0 1 P.O. Box 8181 200 South Cameron Street Hillsborough, North Carolina 27278 Telephones:Area Code 919-245-2651 Fax: 919-6364913 Orange County,200 S.Cameron Street,Hillsborough,North Carolina 27278 Page 1 DocuSign Envelope ID: BF09D2E9-7297-4B22-8360-A1 E6C073ECAF Commodity Pe�centaqe Commodity #11 OCC Mixed Paper Mixed Plastic Glass Steel UBC 8.96% Residue 100% Orange County,200 S.Cameron Street,Hillsborough,North Carolina 27278 Page 2