HomeMy WebLinkAbout2019-306 OPT - Triangle J grant for TDM Coordinator THIS AGREEMENT made this the day of June 14, 2019 , ( hereinafter referred to as AGREEMENT) by
and between the TRIANGLE J COUNCIL OF GOVERNMENTS ( " TJCOG " ) and Orange County
( " Recipient" ) .
WHEREAS , TJCOG and the Recipient desire to utilize grant funds for the purpose of encouraging
innovative approaches in the provision of transportation demand management services ; and
WHEREAS , TJCOG and the Recipient desire to secure and utilize grant funds for the above referenced
purposes ,
NOW, THEREFORE, in consideration of the mutual covenants herein set forth, TJCOG and the
Recipient agree as follows :
Section 1 . Purpose of Agreement.
The purpose of this Agreement is to provide for the undertaking of a transportation demand
management (TDM ) project by the Recipient as described in the project application .
Section 2 . Project Implementation .
The Recipient agrees to carry out the Project as follows .
a. Scope of Project. The Recipient shall undertake and complete the Project as described in the
approved Recipient' s Project Budget, incorporated into this Agreement as Attachment A, filed
with and approved by the TDM Oversight Committee, and in accordance with the Project
Application for financial assistance and the terms and conditions of this Agreement. Nothing
shall be construed under the terms of this Agreement by TJCOG or the Recipient that shall
cause any conflict with Department, State, or Federal statutes , rules , or regulations .
b . Cost of Project. The total cost of the Project approved by the TDM Oversight Committee is
$ 64, 871 . 58 as set forth in the Project Description and Budget, incorporated into this
Agreement as Attachment A. This includes $ 64, 871 . 58 for local activities ( 50 % or
$ 32 ,435 . 79 in grant funding, and 50 % or $ 32 , 435 . 79 in local match) . Funds may not be
transferred among line items unless written authorization is obtained from the TDM
Oversight Committee . TJCOG will then work with the Recipient to prepare a budget
amendment.
c . Period of Performance . This Agreement shall commence upon the date of execution . The
period of performance for all expenditures shall, extend from JULY 1 , 2019 TO JUNE 30 ,
2020 , unless written authorization to the contrary is provided by TJCOG . If a contract
extension is requested, TJCOG must obtain written authorization from the Department of
Transportation and the TDM Oversight Committee . The Recipient shall commence , carry on,
and complete the approved Project with all practicable dispatch, in a sound, economical, and
efficient manner.
d . Recipient' s Capacity. The Recipient agrees to maintain sufficient legal, financial, technical, and
managerial capability to . (a) Plan, manage , and complete the Project and provide for the use
of Project property; (b ) Carry out the safety and security aspects of the Project, and ( c)
Comply with the terms of this Agreement, the Approved Project Budget, the Project
schedules, and applicable Federal and State laws , regulations, and directives .
e . Administrative Requirements . The Recipient agrees to comply with the following Federal and
State administrative requirements : ( 1 ) U . S . DOT regulations , " Uniform Administrative
Requirements for Grants and Cooperative Agreements to State and Local Governments , " 49
C . F . R. Part 18 at http : ,[lwww. access . gpo . gov/nara /cfr / cfr- table - search . html # page1v ( 2 ) Title
19A North Carolina Administrative Code ( N. C .A . C .) Subchapter 5B at
http : ./ .Ireports . oah . state . nc . us .Incac . asp .
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f. Application of Federal, State, and Local Laws , Regulations , and Directives . To achieve
compliance with changing federal requirements , the Recipient makes note that federal, state
and local requirements may change and the changed requirements will apply to this
Agreement as required .
g. Full and Open Competition . In accordance with 49 U . S . C . § 5325 (a) , the Recipient agrees to
conduct all procurement transactions in a manner that provides full and open competition .
h . Recipient ' s Responsibility to Extend Federal and State Requirements to Other Entities .
a . Entities Affected. Only entities that are signatories to this Agreement for the Project
are parties to this agreement. To achieve compliance with certain Federal and State
laws, regulations, or directives , however, other Project participants , such as
subrecipients and third party contractors , will necessarily be involved. Accordingly,
the Recipient agrees to take the appropriate measures necessary to ensure that all
Project participants comply with applicable Federal and State laws , regulations , and
directives affecting their performance
b . Documents Affected. The applicability provisions of Federal and State laws ,
regulations , and directives determine the extent to which their provisions affect a
Project participant. Thus , the Recipient agrees to include adequate provisions to
ensure that each Project participant complies with those Federal and State laws,
regulations, and directives . In addition, the Recipient also agrees to require its third
party contractors and subrecipients to include adequate provisions to ensure
compliance with applicable Federal and State laws , regulations, and directives in each
lower tier subcontract and subagreement for the Project. Additional requirements
include the following . (a) Third Party Contracts . Because Project activities performed
by a third party contractor must comply with all applicable Federal and State laws ,
regulations , and directives, the Recipient agrees to include appropriate clauses in
each third party contract stating the third party contractor ' s responsibilities under
Federal and State laws, regulations , and directives, including any provisions directing
the third party contractor to extend applicable requirements to its subcontractors at
the lowest tier necessary. When the third party contract requires the third party
contractor to undertake responsibilities for the Project usually performed by the
Recipient, the Recipient agrees to include in that third party contract those
requirements applicable to the Recipient imposed by the Grant Agreement for the
Project. Additional guidance pertaining to third party contracting is contained in the
FTA' s " Best Practices Procurement Manual . " (b ) Subagreements . Because Project
activities performed by a subcontractor/ subrecipient must comply with all
applicable Federal and State laws , regulations, and directives , the Recipient agrees as
follows :
i . Written Subagreement. The Recipient agrees to enter into a written
agreement with each subrecipient (subagreement) stating the terms and
conditions of assistance by which the Project will be undertaken and
completed .
ii . Compliance with Federal Requirements . The Recipient agrees to implement
the Project in a manner that will not compromise the Recipient' s compliance
with Federal and State laws, regulations, and directives applicable to the
Project and the Recipient' s obligations under this Agreement for the Project.
Therefore, the Recipient agrees to include in each subagreement appropriate
clauses directing the subrecipient to comply with those requirements
applicable to the Recipient imposed by this Agreement for the Project and
extend those requirements as necessary to any lower level subagreement or
any third party contractor at each tier .
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b
Section 3 . Ethics .
a . Code of Ethics . The Recipient agrees to maintain a written code or standards of conduct that
shall govern the actions of its officers , employees, board members , or agents engaged in the
award or administration of third party contracts or subagreements financed with
Federal /State assistance . The Recipient agrees that its code or standards of conduct shall
specify that its officers , employees , board members , or agents may neither solicit nor accept
gratuities, favors, or anything of monetary value from any present or potential third party
contractor at any tier or subrecipient at any tier or agent thereof. Such a conflict would arise
when an employee, officer, board member, or agent, including any member of his or her
immediate family, partner, or organization that employs , or intends . to employ, any of the
parties listed herein has a financial interest in the firm selected for award . The Recipient may
set de minimis rules where the financial interest is not substantial, or the gift is an unsolicited
item of nominal intrinsic value . The Recipient agrees that its code or standards shall also
prohibit its officers , employees , board members, or agents from using their respective
positions in a manner that presents a real or apparent personal or organizational conflict of
interest or personal gain . As permitted by State or local law or regulations, the Recipient
agrees that its code or standards of conduct shall include penalties , sanctions, or other
disciplinary actions for violations by its officers , employees, board members , or their agents,
or its third party contractors or subrecipients or their agents . ( 1 ) Personal Conflicts of
Interest. The Recipient agrees that its code or standards of conduct shall prohibit the
Recipient ' s employees, officers , board members, or agents from participating in the selection,
award, or administration of any third party contract or subagreement supported by
Federal / State assistance if a real or apparent conflict of interest would be involved . Such a
conflict would arise when an employee, officer, board member, or agent, including any
member of his or her immediate family, partner, or organization that employs, or intends to
employ, any of the parties listed herein has a financial interest in the firm selected for award.
( 2 ) Organizational Conflicts of Interest. The Recipient agrees that its code or standards of
conduct shall include procedures for identifying and preventing real and apparent
organizational conflicts of interest. An organizational conflict of interest exists when the
nature of the work to be performed under a proposed third party contract or subagreement
may, without some restrictions on future activities , result in an unfair competitive advantage
to the third party contractor or subrecipient or impair its objectivity in performing the
contract work.
b . Debarment and Suspension . The Recipient agrees to comply, and assures the compliance of
each third party contractor, with Executive Orders Nos . 12549 and 12689 , " Debarment and
Suspension, " 31 U . S . C . § 6101 note, and U . S . DOT regulations , " Governmentwide Debarment
and Suspension ( Nonprocurement) , " 49 C . F . R. Part 29 . The Recipient agrees to , and assures
that its third party contractors will, review the Excluded Parties Listing System at
(httpm // epls . arnet. gov/) before entering into any contracts .
c . Bonus or Commission . The Recipient affirms that it has not paid, and agrees not to pay, any
bonus or commission to obtain approval of its application for the Project.
d . Lobbying Restrictions . The Recipient agrees that : ( 1 ) It will comply, and will assure the
compliance of each third party contractor at any tier and each subrecipient at any tier, with
U . S . DOT regulations , " New Restrictions on Lobbying, " 49 C . F . R. Part 20 , modified as
necessary by 31 U . S . C . § 1352 , and ( 2 ) To the extent applicable, it will comply with
Federal / State laws and regulations prohibiting the use of Federal / State assistance for
activities designed to influence Congress or a State legislature with respect to legislation or
appropriations, except through proper, official channels .
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e . Employee Political Activity. To the extent applicable, the Recipient agrees to comply with the
provisions of the Hatch Act, 5 U . S . C . § § 1501 through 1508 , and 7324 through 7326 , and U . S .
Office of Personnel Management regulations, " Political Activity of State or Local Officers or
Employees, " 5 C . F . R. Part 151 . The Hatch Act limits the political activities of State and local
agencies and their officers and employees , whose principal employment activities are
financed in whole or part with Federal funds including a Federal grant, cooperative
agreement, or loan . Nevertheless, in accordance with 49 U . S . C . § 5307 (k) ( 2 ) (B ) and 23 U . S . C .
§ 142 (g) , the Hatch Act does not apply to a nonsupervisory employee of a public
transportation system ( or of any other agency or entity performing related functions )
receiving FTA assistance to whom the Hatch Act would not otherwise apply.
f. False or Fraudulent Statements or Claims . The Recipient acknowledges and agrees that : Cl )
Civil Fraud . The Program Fraud Civil Remedies Act of 1986 , as amended, 31 U . S . C . § § 3801 et
seq . , and U . S . DOT regulations, " Program Fraud Civil Remedies , " 49 C . F . R . Part 31 , apply to its
activities in connection with the Project. By executing this Agreement for the Project, the
Recipient certifies or affirms the truthfulness and accuracy of each statement it has made, it
makes , or it may make in connection with the Project. In addition to other penalties that may
apply, the Recipient also understands that if it makes a false, fictitious , or fraudulent claim,
statement, submission, certification, assurance , or representation to the Federal / State
Government concerning the Project, the Federal / State Government reserves the right to
impose on the Recipient the penalties of the Program Fraud Civil Remedies Act of 1986 , as
amended, to the extent the Federal / State Government deems appropriate . ( 2 ) Criminal
Fraud . If the Recipient makes a false, fictitious , or fraudulent claim, statement, submission,
certification, assurance, or representation to the Federal/ State Government or includes a
false, fictitious , or fraudulent statement or representation in any agreement with the
Federal / State Government in connection with a Project authorized under 49 U . S . C . chapter
S3 or any other Federal law, the Federal / State Government reserves the right to impose on
the Recipient the penalties of 49 U . S . C . § 5323 (1) , 18 U . S . C . § 1001 or other applicable
Federal / State law to the extent the Federal /State Government deems appropriate .
Section 4 . Project Expenditures .
a . General . The Department shall reimburse the Recipient for allowable costs for work
performed under the terms of this Agreement. The Recipient shall expend funds provided in
this Agreement in accordance with the approved Project Budget, included as Attachment A
to this Agreement. It is understood and agreed that the work conducted pursuant to this
Agreement shall be done on an actual cost basis by the Recipient. Expenditures submitted
Ior reimbursement shall include all eligible costs incurred within the quarter. The
amount of reimbursement from TJCOG shall not exceed the award funds budgeted in the
approved Project Budget. The Recipient shall initiate and prosecute to completion all actions
necessary to enable the Recipient to provide its share of project costs at or prior to the time
that such funds are needed to meet project costs . Each project line item included in the
program budget and invoice template will only be reimbursed by grant funds at SO % . The
remaining costs per line item must be paid by matching funds .
b . Payment. The Recipient shall submit itemized invoices to TJCOG not less frequently than
quarterly, reporting on forms furnished by TJCOG for work performed under this Agreement.
Expenditures submitted for reimbursement shall include all eligible cost incurred and
be for work performed within the quarter . Failure to request reimbursement for
expenses incurred within the quarter may result in non - payment. All requests for
reimbursement must be submitted within ( 30 ) days following the end of the quarter,
including the final invoice . Invoices shall be supported by documentation of costs . Failure
to request reimbursement for eligible projects costs as outlined may result in termination of
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the Project. Invoices shall be approved by the TJCOG Energy & Environment Program
Manager .
c . Excluded Costs . The Recipient understands and agrees that ineligible costs will be treated as
follows : ( 1 ) In determining the amount of assistance TJCOG will provide, TJCOG will exclude .
(a) Any Project cost incurred by the Recipient before the Effective Date of the Grant; ( b ) Any
cost that is not included in the latest Approved Project Budget; ( c) Any cost for Project
property or services received in connection with a third party contract or subagreement with
a subrecipient that must be approved by the TDM Oversight Committee, or other
arrangement required to be, but has not been, concurred by the Oversight Committee ; ( d)
Any non - project cost consistent with the prohibitions of 49 U . S . C . § 5323 (h) ; ( e) Any cost
ineligible for Department participation as provided by applicable Federal / State laws,
regulations, or directives ; and (f) Expenditures on incentive items are prohibited . (g)
Items listed in the FY2018 Request for Proposals, including Food (with the exception of
branded food items used as a promotional item) ; Unbranded promotional items , including
event decorations ( e . g. , balloons) ; Incentives /prizes (unless prior approval has been
obtained from the Oversight Committee) ; Entertainment ( e . g. , musical bands ) DJs) ; Capital
expenses ( e . g. , vehicle or vehicle parts acquisition, bicycles or bicycle racks , bus or vanpool
passes for regular customers , etc . In special circumstances , bus , or vanpool passes may be
used for new employees for a limited amount of time) ; Building costs ; Sales tax (except for
travel expenses) ; Operating costs , such as vehicle maintenance ; Computer hardware and
software ( e . g., laptops ) ; ( 2 ) The Recipient understands and agrees that payment to the
Recipient for any Project cost does not constitute TJCOG ' s final decision about whether that
cost is allowable and eligible for payment and does not constitute a waiver of any violation
by the Recipient of the terms of this Agreement. The Recipient acknowledges that TJCOG will
not make a final determination about the allowability and eligibility of any cost until any audit
of the Project has been completed . If TJCOG determines that the Recipient is not entitled to
receive any portion of the State assistance the Recipient has requested or provided, TJCOG
will notify the Recipient in writing, stating its reasons . The Recipient agrees that Project
closeout will not alter the Recipient ' s responsibility to return any funds due TJCOG as a result
of later refunds , corrections, or other transactions ; nor will Project closeout alter TJCOG' s
right to disallow costs and recover funds on the basis of a later audit or other review. Unless
prohibited by Federal / State law or regulation, TJCOG may recover any funds made available
for the Project as necessary to satisfy any outstanding monetary claims that TJCOG may have
against the Recipient.
d . State Claims, Excess Payments, Disallowed Costs, including Interest. ( 1 ) Recipient' s
Responsibility to Pay. Upon notification to the Recipient that specific amounts are owed to
TJCOG, whether for excess payments of assistance , disallowed costs, or funds recovered from
third parties or elsewhere, the Recipient agrees to remit to TJCOG promptly the amounts
owed, including applicable interest and any penalties and administrative charges . ( 2 ) Amount
of Interest. The Recipient agrees to remit to TJCOG interest owed as determined in
accordance with N . C . G . S . 147 - 86 . 23 .
e . Travel . Reimbursement for travel subsistence expenses (i . e . , hotel and food costs ) is
allowable at the Federal rate (found at http : ./.Iwww. gsa . gov/perdiem) .
Section S . Accounting Records .
a . Documentation of Project Costs . All costs charged to the Project, including any approved
services performed by the Recipient or others, shall be supported by properly executed
payrolls , time records , invoices , contracts , receipts, or vouchers evidencing in detail the
nature and propriety of the charges .
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b . Allowable Costs . Expenditures made by the Recipient shall be reimbursed as allowable costs
to the extent they meet all of the requirements set forth below. They must be : ( 1 ) consistent
with the Project Work Plan, Project Budget, and all other provisions of this Agreement, (2 )
Necessary in order to accomplish the Project; (3 ) Reasonable in amount for the goods or
services purchased ; (4) Actual net costs to the Recipient, i . e . , the price paid minus any
refunds ; ( S ) Incurred and be for work performed within the period of performance of this
Agreements and ( 6 ) Satisfactorily documented .
Section 6 . Reporting, Record Retention, and Access .
a . Reports & Invoices . The Recipient shall provide quarterly reports to TJCOG on the progress
of its TDM activities described in the Work Plan . The Recipient shall collect and submit to
TJCOG at such time as it may require, such financial statements , data, records, contracts , and
other documents related to the Project as may be deemed necessary by TJCOG . Such reports
shall include narrative and financial statements of sufficient substance to be in
conformance with the reporting requirements of the Triangle TDM Grant Program
b . Record Retention . The Recipient and its third party contractors shall retain all records
pertaining to this Project for a period of five ( S ) years from the date of final payment to the
Recipient, or until all audit exceptions have been resolved, whichever is longer, in accordance
with " Records Retention and Disposition Schedule - Public Transportation Systems and
Authorities , April 1 , 2006 , " at
http : -Ilarchives . ncdcr. gov/ Portals / 3 / PDFIschedules /schedules revised /public transporati
on authorities . pdf [sic] .
c . Access to Records of Recipient and Subcontractors . The Recipient shall permit and shall
require its third party contractors to permit TJCOG or its authorized representatives to
inspect all work, materials , payrolls , and other data and records with regard to the Project,
and to auditthe books , records , and accounts of the Recipient pertainingto the Project. TJCOG
shall reserve the right to reject any and all materials and workmanship for defects and
incompatibility with Project Description or excessive cost. The Department shall notify the
Recipient, in writing, if materials and/ or workmanship are found to be unacceptable . The
Recipient shall have ninety ( 90) days from notification to correct defects or to provide
acceptable materials and/ or workmanship . Failure by the Recipient to provide acceptable
materials and/ or workmanship , or to correct noted defects, shall constitute a breach of
contract.
d . Project Closeout. The Recipient agrees that Project closeout does not alter the reporting and
record retention requirements of this Section 6 of this Agreement.
Section 7 . Project Completion, Audit, Settlement, and Closeout.
a . Project Completion . Within thirty ( 30 ) calendar days following Project completion, the end of
the Project' s period of performance, the Recipient agrees to submit a final reimbursement
request to TJCOG for eligible Project expenses .
b . Financial Reporting and Audit Requirements . In accordance with the single audit act
amendments of 1996 and title 2 U . S . Code of Federal Regulations ( CFR) part 200 Uniform
Administrative Requirements , Cost Principles , and Audit Requirements for Federal Awards
(Uniform Guidance) and the State Single Audit Implementation Act and N . C . G . S . 159 - 34, the
Recipient shall have its accounts audited as soon as possible after the close of each fiscal year
by an independent auditor. TJCOG reserves the right to request annual audit reports from the
subrecipient.
c . Audit Costs . Unless prohibited by law, the costs of audits made in accordance with the single
audit act amendments of 1996 and title 2 U . S . Code of Federal Regulations ( CFR) part 200
Uniform Administrative Requirements , Cost Principles , and Audit Requirements for Federal
Awards (Uniform Guidance) and the State Single Audit Implementation Act are allowable
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charges to State awards . The charges may be considered a direct cost or an allocated indirect
cost, as determined in accordance with cost principles outlined in OMB Circular A - 87 " Cost
Principles for State, Local, and Indian Tribal Governments . " The cost of any audit not
conducted in accordance with the single audit act amendments of 1996 and title 2 U . S . Code
of Federal Regulations ( CFR) part 200 Uniform Administrative Requirements , Cost Principles ,
and Audit Requirements for Federal Awards (Uniform Guidance) and the State Single Audit
Implementation Act and N . C . G . S . 159 - 34 is unallowable and shall not be charged to State
grants .
d . Funds Owed to TJCOG . The Recipient agrees to remit to TJCOG any excess payments made to
the Recipient, any costs disallowed by TJCOG , and any amounts recovered by the Recipient
from third parties or from other sources , as well as any penalties and any interest required
by Subsection 4d of this Agreement.
e . Project Closeout. Project closeout occurs when TJCOG issues the final project payment or
acknowledges that the Recipient has remitted the proper refund . The Recipient agrees that
Project closeout by TJCOG does not invalidate any continuing requirements imposed by this
Agreement.
Section 8 . Civil Rights . The Recipient agrees to comply with all applicable civil rights laws and
implementing regulations including, but not limited to , the following .
a . Nondiscrimination in Public Transportation Programs . The Recipient agrees to comply, and
assures the compliance of each third party contractor at any tier and each subrecipient at any
tier of the Project, with the provisions of 49 U . S . C . § 5332 , which prohibit discrimination on
the basis of race, color, creed, national origin, sex, or age , and prohibits discrimination in
employment or business opportunity.
b . Nondiscrimination - Title VI of the Civil Rights Act. The Recipient agrees to comply, and
assures the compliance of each third party contractor at any tier and each subrecipient at any
tier of the Project, with all provisions prohibiting discrimination on the basis of race, color,
or national origin of Title VI of the Civil Rights Act of 1964, as amended, 42 U . S . C . § § 2000d et
seq ., and with U . S . DOT regulations, " Nondiscrimination in Federally-Assisted Programs of
the Department of Transportation - Effectuation of Title VI of the Civil Rights Act, " 49 C . F . R.
Part 21 .
c . Equal Employment Opportunity. The Recipient agrees to comply, and assures the compliance
of each third party contractor at any tier of the Project and each subrecipient at any tier of
the Project, with all equal employment opportunity (EEO ) provisions of 49 U . S . C . § 5332 , with
Title VII of the Civil Rights Act of 1964, as amended, 42 U . S . C . § 2000e, and implementing
Federal regulations and any subsequent amendments thereto : The Recipient agrees that it
will not discriminate against any employee or applicant for employment because of race,
color, creed, sex, disability, age , or national origin . The Recipient agrees to take affirmative
action to ensure that applicants are employed and that employees are treated during
employment without regard to their race , color, creed, sex, disability, age , or national origin .
Such action shall include, but not be limited to , employment, upgrading, demotion or transfer,
recruitment or recruitment advertising, layoff or termination ; rates of pay or other forms of
compensation ; and selection for training, including apprenticeship .
d . Access for Individuals with Disabilities . The Recipient agrees to comply with 49 U . S . C . §
5301 ( d) , which states the Federal policy that elderly individuals and individuals with
disabilities have the same right as other individuals to use public transportation services and
facilities, and that special efforts shall be made in planning and designing those services and
facilities to implement transportation accessibility rights for elderly individuals and
individuals with disabilities . The Recipient also agrees to comply with all applicable
provisions of Section 504 of the Rehabilitation Act of 1973 , as amended, with 29 U . S . C . § 794,
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which prohibits discrimination on the basis of disability; with the Americans with Disabilities
Act of 1990 (ADA) , as amended, 42 U . S . C . § § 12101 et seq., which requires that accessible
facilities and services be made available to individuals with disabilities ; and with the
Architectural Barriers Act of 1968 , as amended, 42 U . S . C . § § 4151 et seq. , which requires that
buildings and public accommodations be accessible to individuals with disabilities . In
addition, the Recipient agrees to comply with applicable Federal regulations and directives
and any subsequent amendments thereto as follows : ( 1 ) U . S . DOT regulations,
" Transportation Services for Individuals with Disabilities (ADA) , " 49 C . F . R. Part 37 , ( 2 ) U . S .
DOT regulations, " Nondiscrimination on the Basis of Handicap in Programs and Activities
Receiving or Benefiting from Federal Financial Assistance, " 49 C . F . R. Part 27 ; ( 3 ) Joint U . S .
Architectural and Transportation Barriers Compliance Board (U . S . ATBCB) / U . S . DOT
regulations, "Americans With Disabilities (ADA) Accessibility Specifications for
Transportation Vehicles, " 36 C . F. R . Part 1192 and 49 C . F. R. Part 38 ; (4) U . S . DOJ regulations ,
" Nondiscrimination on the Basis of Disability in State and Local Government Services, " 28
C . F . R. Part 35 ; ( 5 ) U . S . DOJ regulations, " Nondiscrimination on the Basis of Disabilityby Public
Accommodations and in Commercial Facilities, " 28 C . F. R. Part 36 ; ( 6 ) U . S . General Services
Administration (U . S . GSA) regulations, "Accommodations for the Physically Handicapped, " 41
C . F . R. Subpart 101 - 19 ; ( 7 ) U . S . Equal Employment Opportunity Commission, " Regulations to
Implement the Equal Employment Provisions of the Americans with Disabilities Act, " 29
C . F . R. Part 1630 ; ( 8 ) U . S . Federal Communications Commission regulations ,
" Telecommunications Relay Services and Related Customer Premises Equipment for the
Hearing and Speech Disabled, " 47 C . F . R. Part 64, Subpart F ; and ( 9 ) U . S . ATBCB regulations,
" Electronic and Information Technology Accessibility Standards , " 36 C . F . R. Part 1194 ; ( 10 )
ions, " Transportation for Elderly and Handicapped Persons , " 49 C . F . R. Part 609 ;
FTA regulat
and ( 11 ) Federal civil rights and nondiscrimination directives implementing the foregoing
regulations .
e . Drug or Alcohol Abuse - Confidentiality and Other Civil Rights Protections . To the extent
applicable , the Recipient agrees to comply with the confidentiality and other civil rights
protections of the Drug Abuse Office and Treatment Act of 1972 , as amended, 21 U . S . C . § §
1174 et seq ., with the Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment
and Rehabilitation Act of 1970 , as amended, 42 U . S . C . § § 4581 et seq ., and with the Public
Health Service Act of 1912 , as amended, 42 U . S . C . § § 290dd - 3 and 290ee - 3 , and any
subsequent amendments to these acts .
f. Access to Services for Persons with Limited English Proficiency. To the extent applicable, the
Recipient agrees to comply with the policies of Executive Order No . 13166 , " Improving Access
to Services for Persons with Limited English Proficiency, " 42 U . S . C . § 2000d4 note, and with
the provisions of U . S . DOT Notice , " DOT Guidance to Recipients on Special Language Services
to Limited English Proficient ( LEP) Beneficiaries , " 66 Fed . Reg. 6733 et seq . , January 22 , 2001 .
g . Environmental Justice . The Recipient agrees to comply with the policies of Executive Order
No . 12898 , " Federal Actions to Address Environmental Justice in Minority Populations and
Low- Income Populations, " 42 U . S . C . § 4321 note .
h . . Other Nondiscrimination Laws . The Recipient agrees to comply with all applicable provisions
of other Federal laws , regulations , and directives pertaining to and prohibiting discrimination
that are applicable .
Section 9 . Planning and Private Enterprise .
a . General . To the extent applicable, the Recipient agrees to implement the Project in a manner
consistent with the plans developed in compliance with the Federal planning and private
enterprise provisions of the following : ( 1 ) 49 U . S . C . § § 5303 , 5304, 5306 , and 5323 ( a) ( 1 ) ; ( 2 )
the joint Federal Highway Administration ( FHWA) / FTA document, " Interim Guidance for
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Implementing Key SAFETEA- LU Provisions on Planning, Environment, and Air Quality for
Joint FHWA/ FTA Authorities, " dated September 2 , 2005 , and subsequent Federal directives
implementing SAFETEA- LU ; (3 ) joint FHWA/ FTA regulations, " Planning Assistance and
Standards, " 23 C . F . R. Part 4S0 and 49 C . F . R. Part 613 to the extent that those regulations are
consistent with the SAFETEA- LU amendments to public transportation planning and private
enterprise laws, and subsequent amendments to those regulations that may be promulgated;
and () FTA regulations, " Major Capital Investment Projects, " 49 C . F . R. Part 611 , to the extent
that those regulations are consistent with the SAFETEA- LU amendments to the public
transportation planning and private enterprise laws, and any subsequent amendments to
those regulations that may be subsequently promulgated . In addition, other regulations and
restrictions pertaining specifically to Transportation Demand Management activities may
apply, and TJCOG reserves the right to amend the contract with these regulations as they are
brought to our attention .
b . Governmental and Private Nonprofit Providers of Nonemergency Transportation . In addition
to providing opportunities to participate in planning as described in Subsection 9a of this
Agreement, to the extent feasible the Recipient agrees to comply with the provisions of 49
U . S . C . § 5323 (k) , which afford governmental agencies and nonprofit organizations that
receive Federal assistance for nonemergency transportation from Federal Government
sources ( other than U . S . DOT) an opportunity to be included in the design, coordination, and
planning of transportation services .
Section 10 . Preference for United States Products and Services .
To the extent applicable, the Recipient agrees to comply with U . S . domestic preference requirements .
Section 11 . Procurement.
To the extent applicable , the Recipient agrees to comply with the following third party procurement
provisions .
a . Federal and State Standards . The Recipient agrees to comply with the third party
procurement requirements of 49 U . S . C . chapter S3 and other applicable Federal laws in effect
now or as subsequently enacted ; with U . S . DOT third party procurement regulations of 49
C . F . R. § § 18 . 36 and other applicable Federal regulations pertaining to third party
procurements and subsequent amendments thereto , to the extent those regulations are
consistent with SAFETEA- LU provisions ; and Article 8 of Chapter 143 of the North Carolina
General Statutes . The Recipient also agrees to comply with the provisions of FTA Circular
4220 . 1E , " Third Party Contracting Requirements, " to the extent those provisions are
consistent with -SAFETEA - LU provisions and with any subsequent amendments thereto .
Although the FTA " Best Practices Procurement Manual " provides additional procurement
guidance, the Recipient understands that the FTA " Best Practices Procurement Manual " is
focused on third party procurement processes and may omit certain Federal requirements
applicable to the third party contract work to be performed . The Recipient shall establish
written procurement procedures that comply with the required Federal and State standards .
b . Exclusionary or Discriminatory Specifications . Apart from inconsistent requirements
imposed by Federal laws or regulations , the Recipient agrees to comply with the
requirements of 49 U . S . C . § S32S (h) by not using any assistance awarded by TJCOG to support
a procurement using exclusionary or discriminatory specifications .
c . Geographic Restrictions . The Recipient agrees that it will not use any State or local geographic
preference .
d . Department Pre - award Approval . The Recipient agrees to submit procurement documents to
TJCOG and the TDM Oversight Committee & for its review and approval prior to award of a
contract/subcontract under this Agreement for any of the following : ( 1 ) Any "brand name "
Page 9 of 18
product or sole source purchase equal to or greater than $ 2 , 500 ; (2 ) Any
contract/subcontract to other than apparent lowest bidder equal to or greater than $ 2 , 500 ;
( 3 ) Any procurement equal to or greater than $ 90 , 000 % (4) Any contract modification that
would change the scope of a contract or increase the contract amount up to or over the formal
(sealed) bid threshold of $ 90 , 000 .
e . Project Approval /Third Party Contract Approval . The Recipient agrees that TJCOG ' s award .
assistance for the Project does not, by itself, constitute .pre - approval of any noncompetitive
third party contract associated with the Project.
f. Preference for Recycled Products . To the extent applicable , the Recipient agrees to comply
with U. S . EPA regulations , " Comprehensive Procurement Guidelines for Products Containing
Recovered Materials, " 40 C . F . R. Part 247 , which implements Section 6002 of the Resource
Conservation and Recovery Act, as amended, 42 U . S . C . § 6962 , and with subsequent Federal
regulations that may be promulgated . Accordingly, the Recipient agrees to provide a
competitive preference for products and services that conserve natural resources, protectthe
environment, and are energy efficient.
g . Clean Air and Clean Water. The Recipient agrees to report the use of facilities placed on or
likely to be placed on the U . S . Environmental Protection Agency (U . S . EPA) " List of Violating
Facilities , " to not use any violating facilities, to report violations to TJCOG and the Regional
U . S . EPA Office, and to comply with the inspection and other applicable requirements of. ( 1 )
Section 306 of the Clean Air Act, as amended, 42 U . S . C . § 7414 , and other applicable provisions
of the Clean Air Act, as amended, 42 U . S . C . § § 7401 through 7671q; and ( 2 ) Section 508 of the
Clean Water Act, as amended, 33 U . S . C . § 1368, and other applicable requirements of the Clean
Water Act, as amended, 33 U . S . C . § § 1251 through 1377 .
h . National Intelligent Transportation Systems Architecture and Standards . To the extent
applicable, the Recipient agrees to conform to the National Intelligent Transportation
Systems ( ITS) Architecture and Standards as required by SAFETEA - LU § 5307 ( c) , 23 U . S . C . §
512 note, and comply with FTA Notice, " FTA National ITS Architecture Policy on Transit
Projects " 66 Fed , Reg. 14SS et seq . , January 8 , 2001 , and any subsequent further
implementing directives .
i . Competitive Proposal / Request for Proposal (RFP) . The competitive proposal / request for
proposal ( RFP) method of procurement is normally conducted with more than one source
submitting an offer, i . e ., proposal . Either a fixed price or cost reimbursement type contract is
awarded . This method of procurement is generally used when conditions are not appropriate
for the use of sealed bids . The Recipient acknowledges that certain restrictions apply under
North Carolina law for use of the RFP method and these restrictions and exceptions are
discussed below. ( 1 ) The Recipient agrees that the RFP Method may not be used in lieu of an
invitation for bids ( IFB ) for : (a) Construction /repair work; or (b ) Purchase of apparatus,
supplies , materials or equipment. See Subsection 11j ( 2 ) , this Agreement, regarding
information technology goods as services . ( 2 ) The Recipient agrees that the RFP method of
solicitation may be used (in addition to or instead of any other procedure available under
North Carolina law) for the procurement of information technology goods and services [as
defined in N . C . G. S . 147 - 33 . 81 ( 2 ) ] . This applies to electronic data processing goods and
services, telecommunications goods and services, security goods and services,
microprocessors , software, information processing, office systems, any services related to the
foregoing, and consulting or other services for design or redesign of information technology
supporting business processes . The Recipient will comply with the following minimum
requirements [ N . C . G . S . 143429 . 81 : ( a) Notice of the request for proposals shall be given in
accordance with N . C . G . S . 143 - 129 (b ) . (b) Contracts shall be awarded to the person or entity
that submits the best overall proposal as determined by the awarding authority. Factors to
be considered in awarding contracts shall be identified in the request for proposals . ( c) The
Page 10 of 18
Recipient may use procurement methods set forth in N . C . G . S . 143435 . 9 in developing and
evaluating requests for proposals . ( d) The Recipient may negotiate with any proposer in
order to obtain a final contract that best meets the needs of the Recipient. ( e) Any
negotiations shall not alter the contract beyond the scope of the original request for proposals
in a manner that deprives the proposers or potential proposers of a fair opportunity to
compete for the contract; and would have resulted in the award of the contract to a different
person or entity if the alterations had been included in the request for proposals . (f) Proposals
submitted shall not be subject to public inspection until a contract is awarded . ( 3 ) The
Recipient agrees that the RFP method, in accordance with FTA Circular 4220 . 1E , under the
guidelines of FTA " Best Practices Procurement Manual, " should be used for procurements of
professional services , such as consultants for planning activities and for transit system
operations /management. The Recipient acknowledges that certain restrictions apply under
North Carolina law for use of the RFP method and these restrictions and exceptions are
discussed in Subsections 110 ) and 11j (2 ) of this Agreement. (4) When the RFP method is
used for procurement of professional services, the Recipient agrees to abide by the following
minimum requirements : ( a) Normally conducted with more than one source submitting an
offer (proposal) ; (b ) Either fixed price or cost reimbursement type contract will be used ; ( c)
Generally used when conditions are not appropriate for use of sealed bids ; (d) Requests for
proposals will be publicized ; ( e) All evaluation factors will be identified along with their
relative importance ; (f) Proposals will be solicited from an adequate number ( 3 is
recommended) of qualified sources ; (g) A standard method must be in place for conducting
technical evaluations of the proposals received and for selecting awardeess (h) Awards will
be made to the responsible firm whose proposal is most advantageous to the Recipient ' s
program with price and other factors considered, and (i) In determining which proposal is
most advantageous, the Recipient may award to the proposer whose proposal offers the
greatest business value (best value) to the agency. " Best value " is based on determination of
which proposal offers the best tradeoff between . price and performance, where quality is
considered an integral performance factor.
j . Award to Other than the Lowest Bidder . In accordance with State statutes, a third party
contract may be awarded to other than the lowest bidder, if the award furthers an objective
(such as improved long-term operating efficiency and lower long-term costs) . When specified
in bidding documents , factors such as discounts , transportation costs, and life cycle costs will
be considered in determining which bid is lowest. Prior to the award of any contract equal to
or greater than $ 2 , 500 to other than apparent lowest bidder, the Recipient shall submit its
recommendation along with basis /reason for selection to the Department for pre - award
approval .
k. Award to Responsible Recipients . The Recipient agrees to award third party contracts only
to responsible contractors who possess potential ability to successfully perform under the
terms and conditions of the proposed procurement. Consideration will be given to such
matters as contractor integrity, compliance with public policy, record of past performance,
and financial and technical resources . Contracts will not be awarded to parties that are
debarred, suspended, or otherwise excluded from or ineligible for participation in Federal
assistance programs or activities in accordance with the Federal debarment and suspension
rule, 49 C . F . R. 29 (see www. sam . gov and
https : / /www. federalregister . gov/ articles / 2006 / 10 / 25 / 06 - 8657 / debarment- and-
suspension - nonprocurement- requirements for listings) . For procurements over $ 25 , 000 ,
the Recipient shall comply, and assure the compliance of each third party contractor and
subrecipient at any tier, with the debarment and suspension rule . FTA and the Department
recommend that grantees use a certification form for projects over $ 25 , 000 , which are funded
Page 11 of 18
with Federal and/ or State funds . A sample certification form can be obtained from the
Department.
1 . Procurement Notification Requirements . With respect to any procurement for goods and
services (including construction services) having an aggregate value of $ 500 , 000 or more (in
Federal funds) , the Recipient agrees to : ( 1 ) Specify the amount of Federal and State funds that
will be used to finance the acquisition in any announcement of the contract award for such
goods or services ; and ( 2 ) Express the said amount as a percentage of the total costs of the
planned acquisition .
in . Contract Administration System . The Recipient shall maintain a contract administration
system that ensures that contractors /subcontractors perform in accordance with the terms,
conditions, and specifications of their contracts or purchase orders .
n . Access to Third Party Contract Records . The Recipient agrees, and agrees to require its third
party contractors and third party subcontractors , at as many tiers of the Project as required,
to provide to TJCOG access to all third party contract records to the extent required by 49
U . S . C . § 5325 (g) , and retain such documents for at least five ( 5 ) years after project completion .
Section 12 . Leases .
a . Capital Leases . To the extent applicable, the Recipient agrees to comply with FTA regulations,
" Capital Leases, " 49 C . F . R. Part 639 , and any revision thereto .
b . Leases Involving Certificates of Participation . The Recipient agrees to obtain the concurrence
of the TDM Oversight Committee before entering into any leasing arrangement involving the
issuance of certificates of participation in connection with the acquisition of any capital asset.
Section 13 . Hold Harmless .
Except as prohibited or otherwise limited by State law, upon request by TJCOG, the Recipient agrees
to indemnify, save, and hold harmless TJCOG and its officers , agents , and employees acting within the
scope of their official duties against any liability, including costs and expenses , resulting from any
willful or intentional violation by the Recipient of proprietary rights , copyrights , or right of privacy,
arising out of the publication, translation, reproduction, delivery, use , or disposition of any data
furnished under the Project. The Recipient shall not be required to indemnify TJCOG for any such
liability caused by the wrongful acts of TJCOG employees or agents .
Section 14 . Use of Real Property, Equipment, and Supplies .
The Recipient understands and agrees that the State Government retains a State interest in any real
property, equipment, and supplies financed with State assistance (Project property) until, and to the
extent, that the State Government relinquishes its State interest in that Project property. With respect
to any Project property financed with State assistance under this Agreement, the Recipient agrees to
comply with the following provisions of this Agreement .
a . Use of Project Property. The Recipient agrees to use Project property for appropriate Project
purposes (which may include joint development purposes that generate program income,
both during and after the award period and used to support public transportation activities)
for the duration of the useful life of that property, as required by TJCOG . Should the Recipient
unreasonably delay or fail to use Project property during the useful life of that property, the
Recipient agrees that it may be required to return the entire amount of the State assistance
expended on that property. The Recipient further agrees to notify TJCOG immediately when
any Project property is withdrawn from Project use or when any Project property is used in
a manner substantially different from the representations the Recipient has made in its
Application or in the Project Description for this Agreement for the Project.
b . General. The Recipient agrees to comply with the property management standards of 49
C . F . R. § § 18 . 31 through 18 . 33 , including any amendments thereto , and with other applicable
Page 12 of 18
Federal and State regulations and directives . Any exception to the requirements of 49 C . F . R.
§ § 18 . 31 through 18 . 33 requires the express approval of TJCOG in writing.
c . Records . The Recipient agrees to keep satisfactory records pertaining to the use of Project
property, and submit to TJCOG upon request such information as may be required to assure
compliance with this Section 14 of this Agreement.
d . _ Encumbrance of Project Property. The Recipient agrees to maintain satisfactory continuing
control of Project property as follows : ( 1 ) Written Transactions . The Recipient agrees that it
will not execute any transfer of title, lease, lien, pledge, mortgage, encumbrance , third party
contract, subagreement, grant anticipation note , alienation, innovative finance arrangement
(such as a cross border lease, leveraged lease , or otherwise) , or any other obligation
pertaining to Project property, that in any way would affect the continuing State interest in
that Project property. ( 2 ) Oral Transactions . The Recipient agrees that it will not obligate
itself in any manner to any third party with respect to Project property. ( 3 ) Other Actions .
The Recipient agrees that it will not take any action adversely affecting the State interest in
or impair the Recipient ' s continuing control of the use of Project property.
e . Insurance Proceeds . If the Recipient receives insurance proceeds as a result of damage or
destruction to the Project property, the Recipient agrees to : ( 1 ) Apply those insurance
proceeds to the cosh of replacing the damaged or destroyed Project property taken out . of
service, or ( 2 ) Return to TJCOG an amount equal to the remaining interest in the damaged or
destroyed Project property.
f. Misused or Damaged Project Property. If any damage to Project property results from abuse
or misuse occurring with the Recipient ' s knowledge and consent, the Recipient agrees to
restore the Project property to its original condition or refund the value of the State interest
in that property, as TJCOG may require .
g. Responsibilities after Project Closeout. The Recipient agrees that Project closeout by TJCOG
will not change the Recipient' s Project property management responsibilities as stated in
Section 14 of this Agreement, and as may be set forth in subsequent Federal and State laws ,
regulations, and directives .
Section 1S . Insurance .
The Recipient shall be responsible for protecting the State financial interests in all items purchased
under this Agreement throughout the useful life of the Project property.
Section 16 . Employee Protections .
a . Activities Not Involving Construction . The Recipient agrees to comply, and assures the
compliance of each third party contractor, with the employee protection requirements for
nonconstruction employees of the Contract Work Hours and Safety Standards Act, as
amended, 40 U . S . C . § § 3701 et seq ., in particular the wage and hour requirements of Section
102 of that Act at 40 U . S . C . § 3702 , and with U . S . DOL regulations, " Labor Standards Provisions
Applicable to Contracts Governing Federally Financed and Assisted Construction (also Labor
Standards Provisions Applicable to Nonconstruction Contracts Subject to the Contract Work
Hours and Safety Standards Act) , " 29 C . F. R. Part S .
b . Activities Involving Commerce . The Recipient agrees that the provisions of the Fair Labor
Standards Act, 29 U . S . C . § § 201 et seq ., apply to employees performing Project work involving
commerce .
Section 17 . Reserved .
Section 18 . Energy Conservation .
Page 13 of 18
To the extent applicable, the Recipient agrees to comply with the North Carolina Energy Policy Act of
197S ( N . C . G . S . 113B ) issued in accordance with the Energy Policy and Conservation Act, as amended,
42 U . S . C . § § 6321 et seq .
S ( tion 19 . Charter Service Operations .
FTA defines charter service under (49 CFR Part 604 . 3 ( c - h) as Transportation provided by a recipient
at the request of a third party for the exclusive use of a- bus or van for a negotiated price. Charter service
does not include any form of demand - response transportation . The Recipient acknowledges that
Federal and State rules and regulations prohibit the provision of charter service using FTA funded
equipment and facilities if a registered private charter operator expresses interest in providing the
service . Beginning July 30 , 2008 , all grantees providing charter service under the exceptions shall
post the required records on the FTA charter website quarterly using TEAM within 30 days of the
end of each calendar quarter. NCDOT requires that any sub - recipient wishing to provide charter
service must comply with the procedures in the Final Rule on Charter Service . NCDOT must be
notified via email or postal service that a request for charter service exception is being submitted to
FTA, including all supporting documentation . The Recipient agrees that neither it nor any public
transportation operator performing work in connection with a Project financed under 49 U . S . C .
chapter S3 will engage in charter service operations, except as authorized by 49 U . S . C . S3 S323 ( d)
and FTA regulations , " Charter Service , "49 C . F. R. Part 604, and any subsequent Charter Service
regulations or FTA directives that may be issued, except to the extent that FTA determines otherwise
in writing. Any charter service agreement required by FTA regulations is incorporated by reference
and made part of this Agreement for the Project. The Recipient understands and agrees that in
addition to any remedy specified in the charter agreement, if a pattern of violations of that agreement
is found, the violator will be barred from receiving Federal transit assistance in an amount to be
determined by FTA or U . S . DOT .
Section 20 . School Transportation Operations .
ither it nor any public transportation operator performing work in
The Recipient agrees that ne
connection with a Project financed with Federal or State funds will engage in school transportation
operations for the transportation of students or school personnel exclusively in competition with
private school transportation operators, except as authorized by 49 U . S . C . § § 5323 (f) or (g) , as
applicable, and FTA regulations, " School Bus Operations , " 49 C . F . R. Part 605 , and any subsequent
School Transportation Operations regulations or FTA directives that may be issued . Any school
transportation operations agreement required by FTA regulations is incorporated by reference and
made part of this Agreement for the Project. The Recipient understands and agrees that if it or an
operator violates that school transportation operations agreement the violator will be barred from
receiving Federal or State transit assistance in an amount to be determined by the Department.
Section 21 . Metric System.
As practicable and feasible, the Recipient agrees to accept products and services with dimensions
expressed in the metric system of measurement.
Section 22 . Substance Abuse .
To the extent applicable, the Recipient agrees to comply with the following Federal substance abuse
regulations :
a . Drug- Free Workplace . U . S . DOT regulations , " Government wide Requirements for Drug - Free
Workplace (Financial Assistance) , 49 C . F . R. Part 32 , that implement the Drug - Free Workplace
Act of 1988 , 41 U . S . C . § § 701 et seq .
Page 14 of 18
b . Alcohol Misuse and Prohibited Drug Use . FTA regulations, " Prevention of Alcohol Misuse and
Prohibited Drug Use in Transit Operations, " 49 C . F . R. Part 655 , that implement 49 U . S . C . §
5331 .
Section 23 . Seat Belt Use .
In accordance with Executive Order No . 13043 , " Increasing Seat Belt Use in the United States, " April
16 , 1997 ) 23 U . S . C . § 402 note, the Recipient is encouraged to adopt and promote on -the -job seat
belt use policies and programs for its employees and other personnel that operate company- owned,
rented, or personally operated vehicles , and to include this provision in any third party contracts,
third party subcontracts, or subagreements involving the Project.
Section 24 . Protection of Sensitive Security Information .
To the extent applicable, the Recipient agrees to comply with 49 U . S . C . § 40119 (b ) and implementing
U . S . DOT regulations, " Protection of Sensitive Security Information, " 49 C . F . R. Part 15 , and with 49
U . S . C . § 114 (s) and implementing U . S . Department of Homeland Security, Transportation Security
Administration regulations , " Protection of Sensitive Security Information, " 49 C . F . R. Part 1520 .
Section 25 . Disputes, Breaches , Defaults, or Other Litigation ,
The Recipient agrees that TJCOG has a vested interest in the settlement of any dispute, breach,
default, or litigation involving the Project. Accordingly.
a . Notification to TJCOG . The Recipient agrees to notify TJCOG in writing of any current or
prospective major dispute, breach, default, or litigation that may affect the State
Government ' s interests in the Project or the State Government' s administration or
enforcement of Federal / State laws or regulations . If the Recipient seeks to name the State
Government as a party to litigation for any reason, in any forum, the Recipient agrees to
inform TJCOG in writing before doing so .
b . TJCOG Interest in Recovery. TJCOG retains the right to a proportionate share of proceeds
derived from any third party recovery, except that the Recipient may return any liquidated
damages recovered to its Project Account in lieu of returning the share to TJCOG .
c . Enforcement. The Recipient agrees to pursue all legal rights provided within any third party
contract.
d . TJCOG Concurrence . TJCOG reserves the right to concur in any compromise or settlement of
any claim involving the Project and the Recipient.
e . Alternative Dispute Resolution . TJCOG encourages the Recipient to use alternative dispute
resolution procedures, as may be appropriate .
Section 26 . Amendments / Revisions to the Project.
The Recipient agrees that a change in Project circumstances causing an inconsistency with the terms
of this Agreement for the Project will require an amendment or revision to this Agreement for the
Project signed by the original signatories or their authorized designees or successors . The Recipient
agrees that a change in the fundamental information submitted in its Application will also require an
Amendment to its Application or this Agreement for the Project. The Recipient agrees that the
project will not incur any costs associated with the amendment or revision before receiving
notification of approval from TJCOG. The Recipient agrees that any requests for amendments
and or revisions will be submitted in accordance with the policies and procedures established
by TJCOG .
Section 27 . Information Obtained Through Internet Links .
This Agreement may include electronic links /Web site addresses to Federal / State laws, regulations,
and directives as well as other information . The Department does not guarantee the accuracy of
Page 15 of 18
information accessed through such links . Accordingly, the Recipient agrees that information obtained
through any electronic link within this Agreement does not represent an official version of a
Federal / State law, regulation, or directive, and might be inaccurate . Thus , information obtained
through such links is neither incorporated by reference nor made part of this Agreement. The Federal
Register and the Code of Federal Regulations are the official sources for regulatory information
pertaining to the Federal Government.
Section 28 . Severability.
If any provision of this Agreement for the Project is determined invalid, the remainder of that
Agreement shall not be affected if that remainder would continue to conform to the requirements of
applicable Federal /State laws or regulations .
Section 29 . Termination of Agreement.
a . TJCOG . In the event of the Recipient ' s noncompliance with any of the provisions of this
Agreement, TJCOG may suspend or terminate the Agreement by giving the Recipient thirty
( 30 ) days advance notice . Any failure to make reasonable progress on the Project or violation
of this Agreement for the Project that endangers substantial performance of the Project shall
provide sufficient grounds for TJCOG to terminate the Agreement for the Project. In general,
termination of State assistance for the Project will not invalidate obligations properly
incurred by the Recipient before the termination date to the extent those obligations cannot
be canceled . If, however, the department determines that the Recipient has willfully misused
State assistance by failing to make adequate progress , failing to make reasonable and
appropriate use of Project property, or failing to comply with the terms of this Agreement for
the Project, TJCOG reserves the right to require the Recipient to refund the entire amount of
State assistance provided for the Project or any lesser amount as TJCOG may determine .
Expiration of any Project time period established for the Project does not, by itself, constitute
an expiration or termination of the Agreement for the Project. The Department, before issuing
notice of Agreement termination, shall allow the Recipient a reasonable opportunity to
correct for noncompliance . Upon noncompliance with the nondiscrimination section ( Section
8 ) of this Agreement or with any of the said rules, regulations or orders, this Agreement may
be cancelled, terminated, or suspended in whole or in part and the Recipient may be declared
ineligible for contracts in accordance with procedures authorized in Executive Orders No .
11246 and No . 1137S , and such other sanctions may be imposed and remedies invoked as
provided in the said Executive Order or by rule , regulation or order of the Secretary of Labor,
or as otherwise provided by law.
b . The Recipient. The Recipient may terminate its participation in the Project by notifying and
receiving the concurrence of TJCOG thirty ( 30) days in advance of the termination .
Section 30 . Contract Administrators .
All notices permitted or required to be given by one Party to the other and all questions about this
Agreement from one Party to the other shall be addressed and delivered to the other Party' s Contract
Administrator . The name, postal address , street address, telephone number, fax number, and email
address of the Parties ' respective initial Contract Administrators are set out below. Either Party may
change the name, postal address , street address , telephone number, fax number, or email address of
its Contract Administrator by giving timely written notice to the other Party.
Section 31 . Federal Certification Regarding Lobbying.
The Recipient certifies, by signing this Agreement, its compliance with Subsection 3d of this
Agreement.
Page 16 of 18
Section 32 . Federal Certification Regarding Debarment.
The Recipient certifies, by signing this Agreement, its compliance with Subsection 3b of this
Agreement.
Section 33 . Federal Certification Regarding Alcohol Misuse and Prohibited Drug Use .
As required by FTA regulations, " Prevention of Alcohol Misuse and Prohibited Drug Use in Transit
Operations, " at 49 CFR part 655 , subpart I , the Recipient certifies, by signing this Agreement, that it
has established and implemented an alcohol misuse and anti - drug program, and has complied with
or will comply with all applicable requirements of FTA regulations, " Prevention of Alcohol Misuse
and Prohibited Drug Use in Transit Operations, " 49 CFR part 655 , and Section 22 of this Agreement.
Page 17 of 18
IN WITNESS WHEREOF, this Agreement has been executed by TJCOG, an agency of the State of North
Carolina, and the Recipient by and through a duly authorized representative, and is effective the date
and year first above written .
RECIPIENT ' S LEGAL NAME : orange County
RECIPIENT ' S FEDERAL TAX ID NUMBER: 56 -600327
RECIPIENT ' S FISCAL YEAR END : June 30 , 2020
SIGNATURE : -
PRINTED NAME : Bonnie B . Hammersley --
TITLE : County Manager
(SEAL)
,rrt� as4
ATTEST :
PRINTED NAME :
A { 1
TITLE :
Triangle j Council of Governments
SIGNATURE :
PRINTED NAME : Lee Worsley
TITLE : Executive Director
ATTEST :
PRINTED NAME : Judy Weller
TITLE : Finance Director
Page 18 of 18
TRIANGLE J COUNCIL OF GOVERNMENTS
World Class .Region
April 10, 2019
Mr. Theo Letman
Orange County Public Transportation
132 West Margaret Lane, PO Box 8181
Hillsborough, NC 27278
RE : FY19-2020 Orange County Transportation Demand Management (TDM) Grant Award
Dear Mr. Letman,
The North Carolina Department of Transportation, Durham -Chapel Hill -Carrboro Metropolitan Planning
Organization, and Triangle J Council of Governments have approved a total budget in the amount of $64,872 for
Orange County's Transportation Demand Management {TDM ) program activities.
A contract for the project agreement between Orange County and Triangle J Council of Governments as well as the
approved project budget' has been sent via email . Once you have determined that the contract Is acceptable,
please sign and mail two copies to Jenny Halsey, TJCOG, 4307 Emperor Blvd., Suite 110, Durham, NC 27703 . We
will execute them and mail one back to you . Agreements must be fully executed prior to expenditure of funds. We
encourage everyone involved In the program to familiarize themselves with the agreement's terms and conditions.
Your Invoice and quarterly report templates will be sent via email in June.
The funding amount, period of performance, reimbursement percentage, and contract number are as follows :
Period of Performance : July 1, 2019 — June 30, 2b20
Contract Number: TDMOC20
Total Budget : $64,872
Reimbursement Percentage : 50%
Grant : $32,436
Local Match : $32,436
Please contact Andrea Ellers at aellersildcoasoM, or 919=558=2705 if you have any questions regarding financial
management of this project.
Sincerely,
ee Worstey
ore Executive Director
Triangle J Council of Governments
1 Please note that any minor discrepancies between the funds listed In your budget, award letter, and contract are due to rounding.
Refer to this award letter for the accurate breakdown of the total budget, local match, and grant reimbursement amounts.
WW. 1cog. org
919.549 .0551
4307 Emperor Boulevard, Suite 110, Durham, NC 27703 Fax: 919.549.9390
FY20 PROPOSAL NARRATIVE
Please format your application following the outline below. The elements listed under
each item are REQUIRED,
OVERVIEW OF PROGRAM
Background : Include a brief description below of the organization and program .
Starting in November of 2017 , The Orange County Commuter Options ( OCCO ) Program was launched as
the point of contact for county staff and local businesses who want to use alternative commuting
methods . The OCCO Program connects Hillsborough commuters and Orange County staff to resources
and best practices from across the Triangle to make sure that each person has the most convenient and
well - informed options possible . This includes providing information on transit routes , and new routes to
come from Orange County Public Transportation ( OCPT ) and GoTriangle . The OCCO Program also
promotes ShareTheRideNC ( STRNC ) to help establish vanpools and carpools , and works with the
Human Resources department to offer flex or compressed schedules to those employers who qualify .
OCCO will continue to promote the Telework program and provide training for approved applicants . As a
final example , the OCCO Program works with the local Bicycle Safety Task Force to develop and promote
biking and walking options .
Orange County ' s support for TDM programming precedes the creation of the OCCO program and has
enabled the new program to come up to speed quickly . With the adoption of the " Environmental
Responsibility Goal " in 2005 committed the County in part to " Implement programs that monitor and
improve local and regional air quality by promoting public transportation options and incentives within the
County that increase connectivity and decrease dependence on personal vehicles . " Additionally , the
County created a complete Telework program ( a package of administrative rules , forms , and trainings ) in
the Fall of 2016 . This alternative commute service for County employees was created and implemented
through collaboration between Human Resources and the County Sustainability Program .
Staff Members : Provide the staff members working on the project and an estimate of the percentage of
each staff member's time that will be spent on each major task.
The OCCO Program is headed by the Orange County Transportation Demand Management ( TDM )
Coordinator, Allyson Coltrane with shared oversight by the Orange County Sustainability Coordinator ,
Brennan Bouma , and Orange County Public Transportation ' s Transit Director, Theo Letman .
Identify Geographic Region / Hotspot( s ) :
As illustrated in Figures 1 and 2 , Orange County is one of a few large employers with multiple worksites ,
many of which are concentrated within Hillsborough ( Hotspot 11 , in Figure 2 ) though others fall within or
near other commuter hotspots in Orange County . The OCCO program works with all employers in
Hotspot 11 and with all Orange County staff throughout the County .
Figure 1 : Principal Employers in Town of
Hillsborough
Employer Town Population
Orange County Schools * 20 . 59 %
Orange County Government * 17 . 38 %
UNC Hospitals 8 . 40 %
Sports Endeavors, Inc . 6 . 48 %
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P H E 4 . 44
Wal - Mart Associates Inc . 4 . 40%
Summit Consulting — 3 . 37 %
Engineering
Brookshire Nursing Center 2 . 17 %
KAH Care LLC 1 . 84 %
The Home Depot 1 . 62 %
Tota 1 70 . 69 %
Source : Town of Hillsborough FY19 Annual Budget
* Facilities all or partly owned by Orange County .
Figure 1 : Principal Employers in Town of Hillsborough . Excerpt
from Town of Hillsborough FY19 Annual Budget
WORK LOCATION OF ALL DAILY TRIPS TO WORK BUildin l5 and Department Locator Map
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Figure 2 : Alignment of Orange County commuter hotspots and Orange County facility locations
( LEFT — section of Map of Triangle Work Cluster TAZs and RIGHT - section of Orange County NC Facilities
Locator map) .
Stakeholder Support : List project partners, including departments within your organization whose staff
are not funded by the grant, and their roles/contributions for your TDM program .
Stakeholder Roles/Contributions :
1 . Orange County Orange County Public Transportation is the administrative home for the
Public OCCO Program and provides guidance , supervision , information , and
Transportation resources to support its success .
OCPT has a long history of providing reliable transit service to both urban
and rural areas of Orange County and has consistently connected Orange
County residents and staff to the regional alternative commute programs
offered by GoTrian le .
2 . Orange County The Orange County Sustainability Program provides guidance and
Sustainability supervision to the Orange County TDM Coordinator helping to connect
Program them to County staff and partners at the Town of Hillsborough , Carrboro
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and Chapel Hill .
3 . Orange County With the Transportation Planner' s active involvement in regional
Planning and transportation planning with the MPOs and RPOs he/she is able to explain
Inspections the policy context behind the TDM Coordinator' s work and connects them
Department with key outreach opportunities . They also facilitate the inclusion of TDM
issues/activities on Planning Commission , County Commission , and
MPO/ RPO agendas .
The Orange County Planning & Inspections Department has a long history
of supporting TDM in the 2030 Comprehensive Plan and ongoing efforts .
4 . Orange County The Human Resources Department has been a key collaborator in the
Human Resources development and administration of the County ' s initial TDM initiatives
( telework program , STRNC , subsidized bus passes , etc . ) , and their
" Commuter Benefits " webpage is an internal companion resource for
County staff beyond the public -facing OCCO program webpage .
Human Resources and the Orange County TDM Coordinator coordinate
their efforts with to share the administration of the current TDM initiatives
employees ,
5 . Orange County The Public Relations office directs Orange County ' s overall branding and
Public Relations media relationships . The OCCO Program will continue to leverage their
communications experience and design skills to better tailor their
messaging to Orange County staff and Hillsborough businesses .
6 . Hillsborough / Building a relationship with the Hillsborough / Orange County Chamber of
Orange County Commerce has been mutually beneficial , as the OCCO Program can
Chamber of connect Hillsborough businesses to free commuter options programs and
Commerce the Chamber can help introduce the OCCO Program as a partner .
7 . Town of Much of the work of the proposed OCCO Program is focused on outreach
Hillsborough within Hillsborough ' s jurisdiction , so the Town is a key partner in ensuring
TDM activities are appropriately coordinated and relevant to areas of
greatest need /opportunity . The Orange County TDM Coordinator
leverages existing relationships with the Town of Hillsborough Planning
Department and Public Space Division .
8 . Neighboring TDM Orange County TDM will coordinate with GO Chapel Hill , the Commuter
Service Providers Alternative Program ( CAP ) at UNC Chapel Hill and Central Durham ' s TDM
service provider.
9 . Piedmont Authority Commuters coming to the Hillsborough hotspot have the potential to be
for Regional served by PART . Their proximity creates good opportunities for
Transportation partnership and mutual assistance in managing transportation demand .
PART
10 . Orange Unified The OUTBoard is an advisory board composed of residents who have
Transportation been appointed by Board of County Commissioners who have an active
Board ( OUTBoard ) interest in transportation within Orange County . The Orange County TDM
Coordinator will provide ongoing staff support the OUTBoard , will attend
meetings to keep them update and involved with all campaign efforts and
news . Additionally , the TDM Coordinator will serve as staff support for the
OUTBoard ' s Bicycle Safety Task Force subcommittee .
VMT Reduction : Discuss why your organization is the best Service Provider to reduce single - occupant
vehicle commute trips in the hotspot of interest.
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Orange County is a large multi -site employer whose primary administrative offices are locat7inHillsborough . Orange County can not only impact the travel patterns of employees in the Hilugh
hotspot , but at more than 30 staffed facilities across the County . Being a large organization , range
County also has the staff and resources to support and benefit from a TDM Coordinator' s full -time effort ,
without asking them to take on tasks that are outside of their workplan . Furthermore , Orange County
provides transit services to the Town of Hillsborough and throughout the County through Orange County
Public Transportation , which provides more than 50 , 000 rides per year and is continuing to expand their
fixed - route services in FY20 . Finally , Orange County has a good working relationship with the Town of
Hillsborough and can integrate their input into our TDM activities efficiently and effectively .
Goals for Core Program Applicants : Discuss any goals that the organization has for the TDM Program .
If the TDM Program does not have goals of its own, cite any organizational or community goals that TDM
strategies in the proposed workplan could help achieve .
In 2016 , the Board of County Commissioners ( BOCC ) created a set of goals to help direct their policy
decisions and the actions of County staff. In January of 2018 , the BOCC re - committed themselves to
these Goals , and several of them ( as paraphrased below) relate to TDM :
TDM - Related Goals for Orange County :
• Within the Board of County Commissioners ( BOCC ) Goal # 1 ( Equitable network of services and
infrastructure ) , the BOCC has demonstrated its commitment to providing County residents and
staff with access to reliable and low- cost transportation options for commuting to work and other
purposes . The OCCO Program is designed to work with County staff and residents to promote
and manage a package of cost-saving alternative commuter transportation options including bus
transit , telework , carpool/vanpool , and walking / biking . As the additional transit routes proposed by
Orange County Public Transportation become available , this program will help advertise their
availability .
• Within BOCC Goal #5 ( Preserve and protect the natural environment) the BOCC indicated an
interest in assisting residents and businesses to prepare for the impacts of climate change . This
program ' s central purpose is to manage and promote a suite of alternative transportation modes
for Orange County , that will not only decrease the emission of greenhouse gases , but will also
create a more resilient transportation system by increasing transportation options and the
awareness of those options .
• This program is tied into a partnership with other existing local TDM service providers , as well as
the regional TDM service providers at GoTriangle . These partnerships are a recurring area of
emphasis for the County Manager and are a core priority under BOCC Goal # 3 ( Implement
balanced planning and economic development policies ) .
Orange County Commuter Options FY20 Program Goals :
• OCCO will work with the top five businesses to become a part of Best Workplaces for
Commuters , including UNC Health Care - Hillsborough Campus .
• Continue to explore opportunities to create a bike share program in partnership with the Town of
Hillsborough , the County Planning Department and the Asset Management Services Department ,
to benefit employers within the Hillsborough Hotspot , The Orange County TDM Coordinator will
draft a best practice guide that can be used to facilitate a productive response if dockless
bikeshares and /or electric scooters move into the hotspot .
• To partner with the County ' s Human Resources Department to enable targeted outreach to
Orange County employees for who vanpool viable commute option .
Returning Applicants Only :
A . Clearly and quantitatively communicate your program ' s past progress and impacts .
Emphasize quantitative data , multi-year progress, and percentage increases in participation
in services and programs.
The TDM Coordinator has created and maintained an OCCO program website and has also
worked with the County' s Public Relations office to run alternative commuting messages on
seven informational monitors across 7 buildings . We estimate that the reach of the alternative
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commutes messages to be nearly18 , 000 views over the past year . These messages were also
posted on the County ' s official social media sites .
During the second year of the OCCO program , the TDM Coordinator created new relationships
with Orange County Schools ; Weaver Street ( Hillsborough location ) . With the addition of this
business , the OCCO program now serves 3 of top 5 businesses in Hillsborough .
Within the County , the TDM Coordinator work with the joining the Wellness Committee has
reinforced the idea of TDM and health working in conjunction with one another. Participation on
this committee allows for tabling at the annual Orange County Health Fair , The TDM Coordinator
also joined the Orange County Communicators Committee which brings together all departmental
communications staff on a monthly basis . This has enabled coordinated messaging to broader
audiences , and has allowed direct access to the County Commissioners ' Office . This has allowed
for additional promotion of all regional and local campaigns reaching people who may not
normally get information from the Orange County TDM Coordinator .
Additionally , The TDM Coordinator did quarterly presentations to the Orange Unified
Transportation Board . This board is made of up residents who have been appointed by Board of
County Commissioners who have an active interest in transportation , while also providing
technical and staff support . The Orange County TDM Coordinator has also secured an ongoing
place in New Employee Orientation for the County , reaching 184 new employees to date .
B . Describe any new or major changes to Top Tasks , activities , or deliverables from what was
proposed in your FY18 proposals . (Applicants do not need to discuss changes to print
materials, advertising, events, promotional items, etc.)
Transit Academy : The Orange County TDM Coordinator will host a modified Transit Academy .
The Transit Academy will target employees and residents of Orange County that would like to
learn more about the transit agencies in the area . This will include information on routes , how to
board the bus , transfer, and pay . The academy will now be split into two days with one day being
in Hillsborough , NC and the other being in Chapel Hill , NC . The TDM Coordinator will partner with
the Town of Chapel Hill TDM Coordinator to have more employers come out .
Vanpool Program : The Orange County TDM Coordinator will partner with Orange County ' s
Human Resource Department to pilot a targeted vanpool promotion program for employees . This
program will focus on employees who commute more than 20 miles into work . To identify those
employees who would be the best candidates , the TDM Coordinator will work with the Human
Resource Department to get the employees zip code plus the additional four digits that will
enhance our target area . This success of the program would allow for this program to be
implemented with other local employers .
TDM -Supported Infrastructure : The Orange County TDM Coordinator will work with the
Orange County Planning Department and Capital Projects to include TDM amenities at the
development stage of a County renovation or new County facility . TDM amenities include bus
turnouts , connected sidewalks , parking spaces reserved for rideshare , and bike racks .
Additionally , the TDM Coordinator will leverage the developer' s toolkit to streamline the process .
Polar Express : The Orange County TDMC Coordinator will promote current , and increase future
ridership through special route programming events called Polar Express Routes . By way of
family activity , as well as to current riders , programming will promote the Orange County Public
Transportation ' s Hillsborough - Chapel Hill Connector Route and the Go Triangle 420 Route with a
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salute to the book and movie - The Polar Express . Not only will the route promote ridership , it will
also deliver information for cold and inclement weather safe riding practices .
Riders of both routes will sign up in advance for the Polar Family experience including a ride
either East to West or South to North with a Polar Walking tour of area while listening to
information regarding OCPT and GoTriangle promoting both transit and walking use . The Polar
Walk will end at the local libraries to hear a special reading of the Polar Express book . The group
will return on transit with promotional commute items ( a Polar Express Package ) including
information regarding STRNC , bus route schedule information and other key information for daily
transit and walking and cycling information . Current riders on the morning bus routes of the F
Route and the 420 Route will be surprised with promotional thank you items encouraging
continued ridership including information regarding regional planning , such as light rail progress
and other ongoing information .
Collaboration - Collaboration and planning will occur with the Orange County Commute Options
Program , Carrboro , UNC - CH and Go Chapel Hill partners as well as , OCPT and Go Triangle , for
planning and promotions of Polar Express events twice in December . Go Chapel Hill will also
collaborate with the Hillsborough /Chapel Hill Chamber of Commerce , Orange County Libraries
and with the County ' s Communication Office for updates to social media as well as through
marketing and communication .
Personal Mobility Technology Preparation : Disruptive personal mobility technologies ( e -
scooters and dockless bike share ) have arrived in the Triangle . To help prepare Orange County
local governments to take best advantage of the benefits of these technologies as a first/ last mile
solution , we will produce a best practice guide for decision makers .
WORKPLAN : DETAILED TASKS & ACTIVITIES
Top Tasks : Include a detailed description of each task below. Include references to the Activities
from the Revised 7- Year Plan (see Attachment A) that each task helps implement. (Please use the
Activity numbering from Attachment A , not the original 7- Year Plan .)
Top Task # 1 : Promotion of Quarterly Regional Campaigns
Description — Promotional activities in this Top Task focus on distributing materials and
messaging related to regionally-coordinated campaigns . This is the distribution of either pre -
existing content or content that was created as part of the marketing work of Top Task #3 .
The OCCO Program will fully participate in these quarterly efforts to promote regional services in
a two -step process : 1 . ) Participate in planning for these campaigns and coordinate messaging
with regional staff the month before the campaign launches . This includes participating in the
monthly GoPartners meetings ; 2 . ) They will implement the campaign in coordination with regional
and local partners , taking advantage of existing Orange County events and other communication
channels to reach large numbers of County staff and residents ( e . g . — Transit Academy , new
employee orientation , Orange County Health Fair , etc . ) . Marketing plans for these promotional
efforts will be created two months in advance of implementation as part of Top Task # 3 . Process
improvement feedback will be provided on an ongoing basis and by request for this process
under Top Task #5 .
Related Activities from Revised 7 -Year Plan
0 4 . 2 . a Develop and implement detailed marketing plans . - The Orange County TDM
Coordinator will implement marketing plans developed under Top Task # 3 , to promote
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q"qq
quarterly regional campaigns through all appropriate media channels to reach employees
in the Hillsborough hotspot and Orange County facilities .
■ Proposed Outputs and Outcome Tracking
• One marketing plan will be followed per quarter following NCDOT
guidelines and best practices of partners .
o Outcomes of following these plans can be measured by how well
the plan fit with the actual process after completion .
• Meet or call all top 5 employers as well as Durham Tech ' s Orange
County Campus and UNC Health Care - Hillsborough Campus to
promote participation in quarterly regional campaigns .
o For any employer who plans to participate , they will be asked to
include the Orange County TDM Coordinator on their messaging
for tracking purposes . Wherever possible , the Orange County
TDM Coordinator will participate to take pictures , collect
testimonials , and distribute information and promotional items .
0 4 . 2 . f Develop and disseminate outreach materials about the success of the TDM
Program - The Orange County TDM Coordinator will collect data on the importance of
TDM efforts and the impacts of the Triangle TDM program in Top Task #3 . They will then
use that data to create and distribute persuasive and authoritative messaging about the
benefits of TDM for commuters .
■ Proposed Outputs and Outcome Tracking
• Use local events ( i . e . Earth Day , Employee Appreciation Lunch , and
Local Fest) to promote the benefits of alternative commuting .
o Table at four local events held within the County and promote
quarterly campaigns
0 4 . 2 .j Promote Regional Bike to Work Month . - The Orange County TDM Coordinator
will follow marketing plans created in Top Task #3 to extend the reach of regional Bike to
Work Month campaign , leveraging ongoing efforts by the Sustainability Program and the
Planning and Inspections Department to catalog , map , and improve County bicycle
infrastructure . The TDM Coordinator will also organize and participate in encouragement
efforts to promote bicycling as a commute mode , including bicycle breakfasts , giveaways ,
and other incentives .
■ Proposed Outputs and Outcome Tracking
• One meeting with Orange County Bicycle Safety Task Force to promote
Bike to Work Month and coordinate actions .
• Meet or call all top 5 employers as well as Durham Tech ' s Orange
County Campus and UNC Health Care - Hillsborough Campus to
promote participation in Bike to Work Month .
o For any employer who plans to participate , they will include the
Orange County TDM Coordinator on their messaging for tracking
purposes . Wherever possible , the Orange County TDM
Coordinator will participate to take pictures , collect testimonials ,
and distribute information and promotional items .
• 1 website post with ways to participate
• Participate in 3 in - person events to promote Bike to Work Month .
0 4 . 3 . c Promote TDM through social media - The Coordinator will collaborate with
County Public Relations staff and Communicators Committee to post TDM messaging on
County social media for all quarterly regional campaigns .
■ Proposed Outputs and Outcome Tracking
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4"
• 16 Posts on Social Media : 1 per week throughout the mont7of ch
quarterly regional campaign .
0 5 . 2 . a Increase marketing , promotion , and outreach to target areas . - The Orange
County TDM Coordinator will promote quarterly regional campaigns at existing events for
County employees and outreach opportunities within the Hillsborough hotspot throughout
the year such as the existing spring Earth Evening celebration and the late fall Employee
Appreciation Lunch .
■ Proposed Outputs and Outcome Tracking
• Active event participation and distribution of 50 branded promotional
items or informational pieces per event .
0 5 . 3 . a Provide TDM information for special events . — As previously mentioned , the
OCCO Program will participate in existing large events throughout the year to promote
quarterly regional campaigns , but they will also provide TDM resources such as single -
event ride - matching to facilitate alternative transportation to the events . To reach out to
large event organizers , the Orange County TDM Coordinator will leverage the existing
relationships that have been established by the Solid Waste Management Department for
waste diversion activities . Given the pre - existing focus of these events on sustainable
waste diversion practices , organizers should be receptive to layering in outreach on travel
alternatives for the events .
■ Proposed Outputs and Outcome Tracking
• Meet or call all event organizers to connect them with TDM resources to
create transportation options for attendees .
o For any events that use TDM services , their participation will be
tracked through STRNC or through an after- event
communication /survey .
0 5 . 6 . a Encourage students of driving age to use TDM services , especially during
peak hours . — The Orange County TDM Coordinator will partner with administrators at
Durham Tech ' s Orange County Campus to reach out to student commuters to publicize
new and existing transit and ride -sharing options .
■ Proposed Outputs and Outcome Tracking
• Meetings with administrators from Durham Tech ' s Orange County
Campus will be held before the end of Q1 to plan annual student
outreach opportunities .
• Work with Central Durham ' s TDM service provider to ensure that both
campuses are involved in all TDM activates plan for the year .
Top Task #2 : Promotion of Ongoing Regional and Local Programming
Description — Promotional activities in this Top Task focus on distributing materials and
messaging related to ongoing regional and local TDM programs that are not the focus of the
quarterly campaigns . This is the distribution of either pre -existing content or content that was
created as part of the marketing work of Top Task #3 .
The OCCO Program will customize existing regional marketing content and promote participation
in these ongoing programs by Orange County staff and Hillsborough employers . Promotional
activities such as distributing materials and answering questions will take place on an ongoing
basis throughout the year , but to ensure that each ongoing program receives focused attention
there will be an informal promotional drive for each ongoing program every other month . During
these drives , the OCCO Program will focus their messaging on the highlighted program .
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One particular focus area will be the promotion of Telework among Orange County staff and
Hillsborough businesses in Q3 and Q4 , with the aid of the ongoing Orange County Telework
Program and the regional Telework Toolkit created by TJCOG .
The OCCO website , social media platforms , as well as marketing plans for these promotional
efforts , will be created or updated one month in advance of implementation as part of Top Task
# 3 . Process improvement feedback will be provided on an ongoing basis and by request for this
process under Top Task # 5 .
Related Activities from Revised 7 -Year Plan
0 3 . 5 . b Support and market ERH services to existing and prospective patron
companies . - The Orange County TDM Coordinator will reach out to the major
employers in Hillsborough and to Orange County staff to explain and promote the use of
the Emergency Ride Home program . ERH will be a priority as it addresses a primary
obstacle identified by Orange County staff to commuting without their personal vehicle .
■ Proposed Outputs and Outcome Tracking
• Meet or call all top 5 employers as well as Durham Tech ' s Orange
County Campus and UNC Health Care - Hillsborough Campus to
promote participation . The use of ERH there
• 20 new users will register for ERH .
o Users who register for ERH will be tracked through the STRNC
administrative portal .
0 4 . 2 . a Develop and implement detailed marketing plans . - The Orange County TDM
Coordinator will implement marketing plans developed under Top Task #3 , to promote
quarterly regional campaigns through all appropriate media channels to reach employees
in the Hillsborough hotspot and Orange County facilities .
■ Proposed Outputs and Outcome Tracking
• Present at New Employee Orientation every two weeks to promote
alternative commuting modes to new employers as they are planning the
best way to come into work .
o Present to a minimum of 150 new employees .
• Present to at least one of the top Hillsborough business in their new hire
orientation , with the aim of becoming a regular presenter.
0 4 . 3 . c Promote TDM through social media - The Coordinator will collaborate with
County Public Relations staff to post TDM messaging on County social media for all
ongoing local and regional programming .
■ Proposed Outputs and Outcome Tracking
16 Posts on social media to promote ongoing local and regional TDM programming .
Top Task #3 : Marketing and Administration
Description — The Marketing Top Task covers all activities done to establish and maintain new
local TDM initiatives and media channels for promotional efforts , as well as the generation of new
content for delivery through those channels . Following the interest of Orange County staff as
documented in the 2017 and 2019 Regional Commute Surveys , the TDM Coordinator will assist
with marketing the new fixed route transit service offered by Orange County Public Transportation
and provide additional staff support to establish and market the subsidized bus pass program .
Marketing materials will also be created to publicize PART and GoTriangle routes connecting to
Hillsborough employers and Orange County worksites such as the Orange - Durham Express and
420 routes . This task also includes marketing and administrative activities for the Orange County
Telework program including supporting the online Telework training and clarifying the registration
process .
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The other focus of TDM program interest for County staff in the 2017 and 2019 survey results
was STRNC ride - matching . This will be covered by the promotion of ongoing regional services in
Top Task #2 . Marketing plans will be created under this Top Task to guide the promotion of each
quarterly regional campaign in Top Task # 1 .
The Orange County TDM Coordinator will work closely with regional marketing staff at GoTriangle
to leverage the materials and design templates they ' ve generated to increase the efficiency and
effectiveness of their efforts . They will also lean on the experience of other local service providers
as they share best practices in monthly GoPartner meetings , to optimize marketing efforts with
the most effective media and messaging .
The Orange County TDM Coordinator will create commuter information stations in buildings
operated by Orange County Employees . Each station will come with a map of the County ' s transit
routes and park and ride lots , surrounded by route map brochures . There will also be space that
will hold information about other alternative commute modes , should the available transit options
not fit their particular needs .
Related Activities from Revised 7 -Year Plan
0 3 . 5 . b Support and market ERH services to existing and prospective patron
companies . - The Orange County TDM Coordinator will create or customize materials for
the major employers in Hillsborough and to Orange County staff to explain and promote
the use of the Emergency Ride Home program . ERH will be a priority as it addresses a
primary obstacle identified by Orange County staff to commuting without their personal
vehicle .
■ Proposed Outputs and Outcome Tracking
• ERH materials to hand out created or customized by end of Q1
0 4 . 2 . a Develop and implement detailed marketing plans . - The Orange County TDM
Coordinator will create marketing plans with tracking metrics for each major , regional and
local campaign . The Orange County TDM Coordinator will then create any necessary
content and media channels to extend the reach of unified regional campaigns to the
Hillsborough hotspot and Orange County facilities .
■ Proposed Outputs and Outcome Tracking
• One marketing plan will be created per quarter following NCDOT
guidelines and best practices of partners .
o Outcomes of following these plans can be measured by how well
the plan fits with the actual process after completion .
o Enhanced Metric : Outcomes and outputs of these plans will also
be analyzed based on unit costs of reaching the audience ( e . g .
$/ page view online , $/ listener tuning into radio PSA , etc . )
o Enhanced Metric : Tracking external trends to target internal
marketing inputs within marketing plans . For example , using
crowd -sourced information on local price trends in fuel and
parking to help guide our messaging content and selection of
target audiences . Another example is tracking planned and
unplanned changes to roadway Level of Service to target
marketing .
0 4 . 2 . d Develop marketing campaigns that increase public awareness of TDM
programs and their benefits . - The Orange County TDM Coordinator will create or
customize marketing materials and content to use in all promotional activities in Top
Tasks # 1 and #2 . They will work in collaboration with GoTriangle leverage the experience
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of other TDM Coordinators to customize and amplify existing marketing campaigns for
Hillsborough employers and Orange County employees . In the creation of materials
specific to Durham Tech ' s Orange County Campus and UNC Health Care - Hillsborough
Campus the TDM coordinator will coordinate messaging with the TDM Coordinators for
Wake Technical Community College and for UNC - Chapel Hill . The TDM Coordinator will
assist with marketing the new fixed route transit service offered by Orange County Public
Transportation and provide additional staff support to establish and market the subsidized
bus pass program . This task also includes the marketing and administrative activities for
the Orange County Telework program including supporting the online Telework training
and clarifying the registration process .
■ Proposed Outputs and Outcome Tracking
• Information on new routes will be delivered to 10 employers and all
County departments within the end of the quarter that the route started
in .
• Ridership will increase 5 % from baseline on new routes and 2 % on
existing routes .
0 4 . 2 . f Develop and disseminate outreach materials about the success of the TDM
Program . - The Orange County TDM Coordinator will collect data on the importance of
TDM efforts and the impacts of the Triangle TDM program in Orange County . They will
then use that data to create and distribute persuasive and authoritative messaging about
the benefits of TDM for commuters .
■ Proposed Outputs and Outcome Tracking
• Use local events ( i . e . Earth Day , Employee Appreciation Lunch , and
Local Fest , Orange County Health Fair) to promote the benefits of
alternative commuting .
o Table at four local events held within the County and discuss
ongoing initiatives .
o Create material that can be discussed during both the BOCC
annual retreat and an event hosted by Hillsborough / Orange
County Chamber of Commerce .
0 4 . 24 Promote Regional Bike to Work Month . - The Orange County TDM Coordinator
will create marketing plans to extend the reach of unified regional Bike to Work Month
campaign , leveraging ongoing efforts by the Sustainability Program and the Planning and
Inspections Department to catalog , map , and improve County bicycle infrastructure . The
TDM Coordinator will customize regional bicycle commute marketing materials , and
create their own as necessary .
■ Proposed Outputs and Outcome Tracking
• Work with the Bicycle Safety Task Force to promote safe bicycling
practices . Additionally , incorporate the videos created for that promotion
during the Lighten Up Campaign .
o Present road sharing videos to potential riders during the Lighten
up Campaign .
• Work with the local bike shop to promote bike month , provide
demo/discounts
0 4 . 3 . b Seek placements in traditional media ( TV , print , radio ) for current events
and /or feature stories . - The Orange County TDM Coordinator will collaborate with
County Public Relations staff to seek appropriate placements in local news media such
as the News of Orange , WCHL radio , and the Triangle Business Journal . ( as these media
outlets serve the targeted areas of Hillsborough and Orange County , this task also
relates to 5 . 2 . a Increase marketing , promotion , and outreach to target areas . )
■ Proposed Outputs and Outcome Tracking
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Council of Governments 11
qql
• 12 free or paid media placements throughout the year.
Enhanced Metric : Outcomes of these media placements will also be analyzed based on unit costs of
reaching the audience ( e . g . $/ page view online , $/ listener tuning into radio PSA , etc . )
0 4 . 3 . c Promote TDM through social media - The Coordinator will collaborate with
County Public Relations staff to create TDM messaging content for County social media
for all promotions and to establish new accounts as appropriate .
■ Proposed Outputs and Outcome Tracking
• Content will be created for promotion through social media
o 50 Posts on Social Media , 1 per week throughout the year.
0 4 . 4 . a Develop regional commute tracking and rewards program . - The Orange
County TDM Coordinator will promote the use of the County ' s existing customized
ShareTheRideNC page and its embedded commuter log and GoPerks rewards system to
track and reward the actions of TDM program participants .
■ Proposed Outputs and Outcome Tracking
• 20 new registrants on STRNC
0 4 . 5 . c Develop and customize outreach materials for government decision makers .The Orange County TDM Coordinator will develop outreach materials and presentations
tailored to the Board of Orange County Commissioners ( BOCC ) , and will deliver them as
part of their Public Relations work under Top Task #4 . They will leverage existing
opportunities to interact with the Board , such as the annual Orange County Sustainability
and Environmental Responsibility Goal update .
■ Proposed Outputs and Outcome Tracking
• 2 TDM presentations or formal information items created and delivered
to elected officials .
• 1 Annual TDM Report to County Commissioners to highlight recent
achievements and on - going work .
• Given the proliferation of disruptive personal mobility technologies ( e -
scooters and dockless bike share ) produce one best practice guide for
local government decision makers .
0 4 . 5 . d Develop and customize outreach materials for business decision makers .The Orange County TDM Coordinator will develop outreach materials and presentations
tailored to the Hillsborough business community , and will deliver them as part of their
Public Relations work under Top Task #4 . They will leverage existing opportunities to
interact with these businesses , such as the regular events run by the Hillsborough /
Orange County Chamber of Commerce .
■ Proposed Outputs and Outcome Tracking
• Meetings with all top 5 businesses as well as Durham Tech ' s Orange
County Campus and UNC Health Care - Hillsborough Campus
o Host an annual Hillsborough - Orange County Chamber of
Commerce Training that is tailored to Hillsborough business and
explains how to promote alternative commuting with their
organization .
0 5 . 2 . c Conduct individualized employer outreach to targeted employers . - The
Orange County TDM Coordinator will establish a list of the top five employers in
Hillsborough and will establish relationships with them that will allow for direct or indirect
communication with their employees . With this input , outreach will be targeted for the
needs and opportunities of those employees in collaboration with local partners .
■ Proposed Outputs and Outcome Tracking
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Council of Governments 12
• Customized content will be created for each of the top 5 employers as
well as Durham Tech ' s Orange County Campus and UNC Health Care -
Hillsborough Campus .
o 5 . 2 . a Increase marketing , promotion , and outreach to target areas . - The Coordinator
will use data from Orange County ' s 2017 and 2019 regional Commuter Surveys to create
campaigns targeted towards the stated commuter patterns and interests of Orange
County employees . While leveraging the relationship with the top employers in the county
with survey coordination .
■ Proposed Outputs and Outcome Tracking
• Data from the user surveys will be posted on the County TDM website
and referenced in marketing materials to show relevance to Orange
County staff.
• Input from Chamber of Commerce will be followed to customize targeted
materials and information for their members .
0 5 . 6 . a Encourage students of driving age to use TDM services , especially during
peak hours . — The Orange County TDM Coordinator will coordinate messaging with
TDM Coordinators at UNC - Chapel Hill and Wake Tech to reach out to student
commuters to publicize new and existing transit and ride -sharing options . Proposed
Outputs and Outcome Tracking
• Targeted student messaging will be created
• Extend our vanpool pilot that we are doing with HR to Durham Tech
• Establish a vanpool for employees to go to and from both campuses
Top Task #4 : Public Relations
Description — The Public Relations Top Task deals with creating and maintaining relationships
with partners and with program visibility in the transportation planning process . The collaboration
will be an ongoing focus of the Orange County TDM Coordinator , as maintaining a network of
connections to support ongoing and quarterly TDM program initiatives is crucial for their success .
In the summer of 2018 , The Orange County TDM Coordinator will collaborate with regional staff
and LSPs to determine the most effective routes for engagement with partners , elected officials ,
and transportation planning entities and also set up meetings with all OCCO Program
stakeholders .
The TDM Coordinator will continue their membership in Association for Commuter Transportation
(ACT ) , and will participate in the ACT conference along with several other TDM Coordinators in
the region . Beyond learning and sharing best practices , participating in ACT will help build and
maintain connections for future collaborations .
The nearest neighbor of the OCCO Program is PART . This proximity along with the overlap of our
service areas should create good opportunities for partnership and mutual assistance in
managing transportation demand . Currently , PART ' s Route 4 , the Alamance Burlington Express ,
passes within less than a mile of a park and ride at Durham Tech ' s Orange County Campus
which is across the street from UNC Health Care ' s Hillsborough Campus . The TDM Coordinator
will explore this and other opportunities to integrate transit systems to increase options for
Orange County commuters .
Related Activities from Revised 7 -Year Plan
0 4 . 2 . f Develop and disseminate outreach materials about the success of the TDM
Program . - The Orange County TDM Coordinator will collect data on the importance of
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Council of Governments 13
TDM efforts and the impacts of the Triangle TDM program in Top Task #3 . They will then
use that data to highlight the importance of TDM for partners , elected officials and
transportation planning entities .
■ Proposed Outputs and Outcome Tracking
• 4 meetings with transportation planning entities
0 4 . 5 . c Develop and customize outreach materials for government decision makers . -
The Orange County TDM Coordinator will develop outreach materials and presentations
tailored to the Board of Orange County Commissioners ( BOCC ) under Top Task #3 and
will deliver them as part of their public relations work . They will leverage existing
opportunities to interact with the Board , such as the annual Orange County Sustainability
and Environmental Responsibility Goal update . Specifically for Q1The Orange County
TDM Coordinator will also serve as an ongoing point of contact and source of commuter
information for the BOCC and any other Orange County local government official .
■ Proposed Outputs and Outcome Tracking
• 2 informational updates to elected officials
0 4 . 5 . d Develop and customize outreach materials for business decision makers . —
The Orange County TDM Coordinator will establish relationships with the Hillsborough /
Orange County Chamber of Commerce and other partners and leverage their knowledge
and established business connections to create useful and relevant TDM materials for
the local business community .
■ Proposed Outputs and Outcome Tracking
• Meetings with all top 5 businesses as well as Durham Tech ' s Orange
County Campus and UNC Health Care - Hillsborough Campus
o Host an annual Hillsborough - Orange County Chamber of
Commerce Training .
• Provide all top 5 businesses with handouts that gives an overview of the
OCCO Program .
0 5 . 2 . c Conduct individualized employer outreach to targeted employers . - The
Orange County TDM Coordinator will establish a list of the top five employers in
Hillsborough and will establish relationships with them that will allow for direct or indirect
communication with their employees through a designated transportation coordinator .
With their input , outreach will be targeted for the needs and opportunities of those
employees in collaboration with local partners . OCCO will use outreach materials and
presentations tailored to the Hillsborough business community under Task #3 .
■ Proposed Outputs and Outcome Tracking
• Meetings with all top 5 businesses as well as Durham Tech ' s Orange
County Campus and UNC Health Care - Hillsborough Campus .
o Create materials tailored to each business .
0 5 . 6 . a Ensure students are aware of and encouraged to use TDM services during
peak hours . - The Orange County TDM Coordinator will establish contact with the
Durham Tech Orange County Campus in Hillsborough to reach out to students to inform
and encourage the use of alternative commute modes .
■ Proposed Outputs and Outcome Tracking
• Outreach to Durham Tech quarterly to update their information on TDM
services for their students and track participation .
Top Task # 5 : Monitoring , Reporting , and Process Improvement
Description — The Orange County TDM Coordinator will evaluate the effectiveness of their output
and track all measurable outcomes of their activities . Given the critical role of tracking and
reporting program performance to justify the OCCO Program as well as the Triangle TDM
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Council of Governments 14
Program overall , the Orange County TDM Coordinator will make this a Top Task . They will also
take time to participate in making improvements to regional TDM services , and critically assess
their own programs , using the data they collect to make process improvements .
At the end of each quarter, the Orange County TDM Coordinator will submit a quarterly report ,
which will include tracking data on program participation and the estimated impact of marketing
and promotional campaigns within that quarter . Tracking measurable indicators of TDM program
success will improve future campaigns and programs .
Related Activities from Revised 7 -Year Plan
o All activities have a measurable component and will be tracked and reported on to
measure program performance and achieve process improvement .
Oversight Committee Comments :
Budget revisions:
G182 : Retirement Contribution : Received confirmation from Orange County ' s Finance Department that
for FY20 the retirement contribution percentage would increase from 7 . 8 % to 8 . 05 % .
G189 Other : This line item has decreased per confirmation from Orange County ' s Finance Department
that for FY20 Dental will decrease from $ 366 to $ 337 ; Life Insurance increased from $ 105 to $ 111 ; 401 K
Contribution stayed the same at ( $ 715 ) , and performance bonus stayed the same at ( $ 750 )
G371 Marketing ( paid ads , marketing firm , etc ) : This line item has increased from $ 500 to $ 650 . This
increase will allow for Orange County to spend marketing funds on other campaigns outside of the
Orange County/ Hillsborough Chamber of Commerce Training which has a fee of $ 500 . The additional
$ 150 would allow for Orange County to pay for social media and local radio advertisements for other
campaigns throughout the year .
G372 Promotional Items : Per the recommendation of the oversight committee we have increased this
line item from $ 335 to $ 1 , 000 . The additional $ 665 would allow for Orange County to purchase a years '
worth of Orange County Commuter Options ( OCCO ) branded promotional items . Cost estimates provided
by 4imprint . com and customink . com include 50 branded power banks for $ 425 and 100 branded pop
sockets for $ 575 .
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Council of Governments 15
FY20 Transportation Demand Management Program Grant Application
Applicant orange County
Project Type Local
Total Salaries & Fringe $ 58, 286 . S8
Total Other Direct Cost $ 6, 585 . 00
Project Total Cost $ 64, 87138
Amount Requested $ 32,43539
Amount of Matching Funds $ 32,435 * 79
Supplies _ _ Breakdown of Funding
0% Printing _ Indirect Advertising
f _ Dues
0%
Professional Services __ 10
r _ . Other
0% — - 0%
Trave
Communications 5%
1 %
Salaries & Fringe
92%
Energy & Environment Program Manager Andrea Eilers 919-558-2705 or aeilers@tjcog . org
Contract Specialist Jayne Langston 919-558-2709 orjlangston@tjcog . org
NCDCT UPTUS Codes
TDM Conference and Membership Policy
Object Total Annual Budgeted
EmployeesCode No .
G121 TDM Coordinator 1 $ 40, 354 100% $ 40, 354
G121 $ -
G121 $ -
G121 $All G121 Staff Positions and Salaries 1 100% $ 40,354
G125 $ -
G125 $ -
G125 $ -
G125 $All G125 Staff Positions and Salaries 0 0% $ -
G126 $ -
G126 $ -
G126 $ -
G126 $All G126 Staff Positions and Salaries 0 0% $TOTAL -
. . Total Cost 1 Descriptions
G 120
G121 Full -time employees $ 40, 354 Inculdes anticpatied 2 % cost of living increase
G122 Overtime $ -
G125 Part-time $ -
G126 Temporary and part-time $
G127 Longevity
Total Salaries $ 40, 354
G 180
G181 Social security contribution $ 31087
G182 Retirement contribution $ 31248 Increased from 7 . 8% to 8 . 05
Participating Percentage $ 0 8 . 05 % increase
G183 Hospitalization insurance $ 91684 807 per month for 1 FTE
Hospitalization Insurance Cost/Month/FTE $ 91684
G184 Disability insurance $ -
Disibility Insurance Cost/Month/FTE
G185 Unemployment compensation
G186 Workers compensation
G189 Other $ 1, 913 Life Insureance ( 111 ) , 401K Contribution ( 715 ) , Performanc
Total Fringe $ 17, 933
TOTAL ,
G190 Professional Services
G199 Other
G200 Supplies and Materials
G261 Office supplies and materials
G291 Computer supplies „ $ -
G300 Travel and Transportation
G311 Travel $ 11525
G311a Conferences/Training/Professional Development $ 1, 525 ; oundtrip flight to New York, NY and shuttle to/from airpoi
G311b Outreach , meetings, local events, etc.
G312 Travel subsistence $ 11675
G312a Conferences/Training/Professional Development $ 1, 675 , ugust 7, 2019 $ 230 per day federal rate for New York, Foc
G312b Outreach , meetings, local events, etc .
G314 Vehicle rental $ -
G314a Conferences/Training/Professional Development
G314b Outreach , meetings, local events, etc.
G320 Communications
G321 Telephone service $ 860 ides Orange County issued cell phone and office phone ser
G322 Internet Service Provider Fee
G325 Postage
G329 Other
G340 Printing and Binding
G341 Printing and reproduction $ 300 copying Orange County-specific materials created by TDM
G349 Other
G370 Advertising/Promotion
G371 Marketing ( paid ads, marketing firm , etc . ) $ 650 ber of Commerce Training Fee ) ; $ 150 to go towards social
G372 Promotional Items $ 1, 000 . 00 ) range County Commuter Options branded popsockets) * cc
G373 Other
G380 Computer Support Services ( contracted )
G381 Computer programming services
G382 Computer support/technical assistance
G390 Other Services
G395 Training - Employee Education Expense
G399 Other
G480 Indirect Costs
G481 Central services $ -
Budget direct cost base
Indirect percentage rate
G490 Other Fixed Charges
G491 Dues and Subscriptions $ 575 ssociation for Commuter Transportation (ACT) Membershi
TOTALOTHER ADMINISTRATIVE
TOTAL PROJECTCOSTS