HomeMy WebLinkAboutAgenda 06-18-19 Item 8-q - Amendment to the Orange County Advisory Board Policy Regarding the Management of Term Lengths
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: June 18, 2019
Action Agenda
Item No. 8-q
SUBJECT: Amendment to the Orange County Advisory Board Policy Regarding the
Management of Term Lengths
DEPARTMENT: Board of Commissioners
ATTACHMENT(S):
Proposed Amendment to the Advisory
Board Policy - Section III.
Membership - Sub Section D.
Appointment
Information Sheet
INFORMATION CONTACT:
Clerk’s Office, 919-245-2130
PURPOSE: To consider an amendment to the Orange County Advisory Board Policy regarding
the management of term lengths.
BACKGROUND: Orange County Advisory Board appointments have followed an unwritten
guideline policy for multiple years. The guideline, or basic understanding, has been that if an
appointee completed a term with an expiration date that was in excess of two (2) years, then the
term is considered a full term. If the expiration date was less than two (2) years, then the term is
considered a partial term.
This guideline was not included in the original Advisory Board Policy document developed by
the County Attorney’s Office and approved by the Board. In order to prevent any future
misunderstandings on the part of appointees or County staff, an amendment to include
language formalizing this practice is proposed for the Advisory Board Policy (see attached). An
explanation of how terms are determined when recommending an applicant for appointment is
also provided.
FINANCIAL IMPACT: There is no financial impact associated with this item.
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is applicable to
this item:
• GOAL: ENABLE FULL CIVIC PARTICIPATION
Ensure that Orange County residents are able to engage government through voting and
volunteering by eliminating disparities in participation and barriers to participation.
RECOMMENDATION(S): The Manager recommends that the Board approve the amendment
to the Orange County Advisory Board Policy as outlined in the attachment.
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SECTION III. Membership
D. Appointment
1. All members of advisory boards serve at the pleasure of the Orange County Board of
Commissioners.
2. Appointments to advisory boards will be initiated with a public application process
from individuals, advisory boards, or community and professional organizations.
3. All appointments to advisory boards will be made by the Orange County Board of
Commissioners.
a. The Orange County Board of Commissioners may elect to interview
applicants to certain advisory boards.
b. In the event the Orange County Board of Commissioners conducts such
interviews the advisory board to which the applicant seeks appointment
may identify and suggest interview questions to the Orange County Board of
Commissioners.
4.No person appointed to an Orange County advisory board shall serve on that board
for more than two consecutive terms of t h r ee y ea r s ea c h . If an appointee is
completing a term of a vacated position, the remainder of which is in excess of two
(2) years, then the term is considered a full term. If the remainder of the term is less
than two (2) years, then the term is considered a partial term.
5. The Orange County Board of Commissioners may direct the Clerk to the Board of
County Commissioners to establish an orientation program for certain advisory or
other boards.
6. Extension of a member’s term may be approved by the Orange County Board of
Commissioners if it is determined that it is in the best interest of Orange County to
allow an individual to continue to serve.
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Explanation of “Position” Term Expiration
Appointment Dates vs. Term Expiration Dates (Partial vs. Full Terms)
Explanation of Full Term Appointments
The one very important thing to keep in mind and if you walk away with just one fact under your belt from this meeting, it is an understanding of “Term Expirations”! Regarding any Advisory Board position term expiration, a date was set when the particular Advisory Board position was initiated. The terms will always expire at the end of a quarter (March, June, September, and December). The term expiration does not deviate. The term expiration has no relationship with the appointment date. When the position on the board was created, a term expiration date was establ ished and will only bump forward every 3 years.
Explanation of Partial Term Appointments A partial term means that the term initiated upon appointment by the BOCC, is a period of less than 2 years This also means that the appointee is eligible to still serve 2 additional full 3 year terms (as long as the board recommends them).
Explanation of Full Term Appointments
A full term means that the term initiated upon appointment by the BOCC, is a period of more than 2 years based on the based on the established term expiration date (refer to the far left block). A first full term could be less than 3 years which means that the appointee is on eligible for 1 additional full term.
A second full term appointment means that the board member has successfully completed a first full term through their contribution and attendance record. In the majority of cases, this is their final term of 3 years and they will therefore roll off the board at the end of the term. The person must remain off of the board for a full year before they can apply for the board again.
Scenario #1 Scenario #2 Scenario #3 Scenario #4
A current member of an Advisory Board resigns in the middle of their term on 02/15/2015. The term expiration is 09/30/2016. A new candidate is appointed to the position on 03/05/2015. What is their term expiration date?
A current member of an Advisory Board moves out of the county 0715/2015 and their term expiration is 12/31/2016. An applicant is appointed to the vacant position on 08/22/2015. Would this person be serving a full term or partial term?
An applicant is recommended for appointment to a vacant board position. The appointment is made on 09/15/2015 and the term expiration is 03/31/2018. Would this be considered a full term appointment?
(Attachment #3)
A current board member’s term expiration will be expiring in 2 months. They are going to be recommended for a second full term. This board fits under the general Advisory Board Policy regarding the number of terms one can serve Is this their final term? And if so, how long before they can apply for this board again?
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