HomeMy WebLinkAboutAgenda 06-18-19 Item 8-d - Application for North Carolina Education Lottery Proceeds for Orange County Schools (OCS) and Contingent Approval of Budget Amendment #11-A Related to OCS Capital Project Ordinances
ORD-2019-029
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: June 18, 2019
Action Agenda
Item No. 8-d
SUBJECT: Application for North Carolina Education Lottery Proceeds for Orange County
Schools (OCS) and Contingent Approval of Budget Amendment #11-A Related
to OCS Capital Project Ordinances
DEPARTMENT: Finance and Administrative
Services
ATTACHMENT(S): INFORMATION CONTACT:
Attachment 1. OCS – Lottery Proceeds
Debt Service Application
Paul Laughton, (919) 245-2152
Gary Donaldson, (919) 245-2453
PURPOSE: To approve an application to the North Carolina Department of Public Instruction
(NCDPI) to release proceeds from the NC Education Lottery account related to FY 2018-19
debt service payments for Orange County Schools (OCS), and to approve Budget Amendment
#11-A (amended School Capital Project Ordinances), contingent on the NCDPI’s approval of
the application.
BACKGROUND: Both County School Systems have previously presented approved
resolutions from their respective Boards requesting that the County modify its Capital Funding
Policy by applying accumulated lottery funds to debt service payments, and permitting current
year withdrawals of lottery proceeds immediately after the State’s quarterly lottery fund
allocations. This policy expedites both the application process and the receipt of funds for both
school systems.
Currently, the accumulated available lottery proceeds for Orange County Schools (OCS) is
$95,693. The attached application requests NCDPI to release lottery proceeds in the amount of
$95,000 to cover debt service for projects previously financed for the Orange County School
system.
Budget Amendment #11-A provides for the receipt of the Lottery Proceeds, contingent on
NCDPI’s approval of the application, and substitutes the amount of Lottery Proceeds approved
for debt service as additional Pay-As-You-Go (PAYGO) funds for FY 2018-19 for OCS long-
range capital needs and projects, and amends the budgets for the following OCS capital
projects:
1
Orange County Schools ($95,000):
Classroom/Building Improvements ($60,000) – Project # 51025 (Funds will be used to
correct an OSHA compliance issue at C.W. Stanford Middle School).
Revenues for this project:
Current FY
2018-19
FY 2018-19
Amendment
FY 2018-19
Revised
Alternative Financing $743,600 $0 $743,600
2/3 Net Debt Bonds $289,500 $0 $289,500
QSC Bonds $2,946,819 $0 $2,946,819
From General Fund (Addt’l PAYG) $849,496 $60,000 $909,496
Total Project Funding $4,829,415 $60,000 $4,889,415
Appropriated for this project:
Current FY
2018-19
FY 2018-19
Amendment
FY 2018-19
Revised
Construction $4,829,415 $60,000 $4,889,415
Total Costs $4,829,415 $60,000 $4,889,415
HVAC Upgrade/Improvements ($35,000) – Project # 51013 (Funds will be used to replace air
handlers at New Hope Elementary)
Revenues for this project:
Current FY
2018-19
FY 2018-19
Amendment
FY 2018-19
Revised
From General Fund (PAYG) $856,740 $35,000 $891,740
2/3 Net Debt Bonds $722,621 $0 $722,621
Total Project Funding $1,579,361 $35,000 $1,614,361
Appropriated for this project:
Current FY
2018-19
FY 2018-19
Amendment
FY 2018-19
Revised
HVAC Upgrade/Improvements $1,579,361 $35,000 $1,614,361
Total Costs $1,579,361 $35,000 $1,614,361
Note: The Current FY 2018-19 Budgets represent the cumulative budgeted funds for these projects in
the Orange County Schools district since 2009, which is the last time completed projects funds were
closed out. Staff plans to bring recommendations to the Board of County Commissioners in a future
BOCC meeting for closing out completed school and county capital projects.
FINANCIAL IMPACT: The total Lottery Proceeds requested from the NCDPI for Orange
County Schools is $95,000.
SOCIAL JUSTICE IMPACT: There is no Orange County Social Justice Goal associated with
this item.
RECOMMENDATION(S): The Manager recommends that the Board approve, and authorize the
Chair to sign, the application for North Carolina Education Lottery Proceeds; and approve
Budget Amendment #11-A receiving the Lottery Proceeds and the amended OCS Capital
Project Ordinances, contingent on NCDPI’s approval of the application.
2
APPLICATION
PUBLIC SCHOOL BUILDING CAPITAL FUND
NORTH CAROLINA EDUCATION LOTTERY
Approved: ___________________
Date: ___________________
Form Date: July 01, 2011
County:
LEA:
Address:
Contact Person:
Title:
Phone:
Project Title:
Location:
Type of Facility:
North Carolina General Statutes, Chapter 18C, provides that a portion of the proceeds of the North
Carolina State Lottery Fund be transferred to the Public School Building Capital Fund in accordance
with G.S. 115C-546.2. Further, G.S. 115C-546.2 (d) has been amended to include the following:
(3) No county shall have to provide matching funds…
(4) A county may use monies in this Fund to pay for school construction projects in local school
administrative units and to retire indebtedness incurred for school construction projects.
(5) A county may not use monies in this Fund to pay for school technology needs.
As used in this section, “Public School Buildings” shall include only facilities for individual schools that
are used for instructional and related purposes, and does not include central administration,
maintenance, or other facilities. Applications must be submitted within one year following the
date of final payment to the Contractor or Vendor.
Short description of Construction Project:
Estimated Costs:
Planning and Design Services
Purchase of Land
New Construction
Additions / Renovations
Repair
Debt Payment / Bond Payment
TOTAL
Estimated Project Beginning Date:Est. Project Completion Date:
We, the undersigned, agree to submit a statement of state monies expended for this project within 60
days following completion of the project.
The County Commissioners and the Board of Education do hereby jointly request approval of the above
project, and request release of $_________________________________ from the Public School
Building Capital Fund (Lottery Distribution). We certify that the project herein described is within the
parameters of G.S. 115C-546.
(Signature — Chair, County Commissioners)(Date)
(Signature — Chair, Board of Education)(Date)
$
$
Orange County
Orange County Schools
P.O. Box 8181, Hillsborough, NC
Gary Donaldson
Chief Financial Officer
(919) 245-2453
FY 2018-19 Debt Service - (2001 Bonds - issued in 2005 - Series 2011 Refunding
Debt Service associated with 2001 Bonds - issued in 2005 -
Series 2011 Refunding - issued November 2011 (Gravelly Hill Middle School)
95,000.00
95,000.00
7/1/2018 6/30/2019
95,000.00
3