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HomeMy WebLinkAboutAgenda - 06-07-2005-5aaORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: June 7, 2005 Action Agenda Item No. ~ - qA - SUBJECT: Contracts for Spay/Neuter Surgery Services with the Orange County Animal Shelter DEPARTMENT: County Manager ATTACHMENT (S): Contracts PUBLIC HEARING: (Y/N) No INFORMATION CONTACT: Gwen Harvey, ACM, ext. 2307 Joseph Pulcinella, Animal Shelter Director, 933-3373 TELEPHONE NUMBERS: Hillsborough 732-8181 Chapel Hill 968-4501 Durham 688-7331 Mebane 336-227-2031 PURPOSE: To present for BOCC approval contracts with three recommended veterinarians - Wendy Royce, Marat Dubrovsky, and Paula Bullock - to provide spay/neuter surgery services for the Orange County Animal Shelter, at the unit price of $60 per animal. Royce and Dubrovsky s contracts are renewals; Bullock's contract is the initial. BACKGROUND: Orange County has contracted with Dr, Dubrovsky since July 1, 2005 and Dr, Royce since early winter 2005 to provide spay/neuter surgery services for cats and dogs adopted from the Animal Shelter, Both veterinarians have a successful record of adult and pediatric sterilization and Shelter management recommends that their services be continued. Dr. Royce offers the additional flexibility of a mobile surgical unit she can park in the Shelter parking lot, alleviating the need for Shelter staff to transport animals to an off-site clinic. The contract with Dr. Bullock is brand new and recommended by Shelter management since it will further supplement availability of spay/neuter surgery services and help expedite pet adoptions. Contract format and requirements are the same as negotiated during the Shelter transition by the team that consisted of Pam .Jones, Purchasing, Rosemary Summers, Health, Joe Pulcinella, Shelter, John Sauls, formerly with Animal Control, Kate Wilder, Health Board veterinarian, and Gwen Harvey, Assistant County Manager. Contract fees will remain at the flat rate of $60 per animal with additional charges, as authorized by Shelter management, for special services. The contract term is July 1, 2005 to June 30, 2006. z FINANCIAL IMPACT: Each veterinarian will be compensated on an actual "fee for service" basis at the flat rate of $60 per animal. The Manager's recommended budget for FY05-06 includes sufficient cost and revenue projections to cover authorization of these contracts. RECOMMENDATION(S): The Manager recommends that the Board approve contracts for spay/neuter surgery services and authorize the Chair to sign pending final review by county management and the County Attorney, NORTH CAROLINA ORANGE COUNTY AN AGREEMENT BETWEEN ORANGE COUNTY HEREAFTER THE COUNTY AND WENDY ROYCE, DVM, PC DBA PET OVERPOPULATION PATROL-NORTH CAROLINA-MOBILE SPAY/NEUTER, HEREINAFTER THE VETERINARIAN, FOR THE PERFORMANCE OF SPAY/NEUTER SURGERY SERVICE WHEREAS, the county has the need for spay/neuter surgery services for animals adopted from the Orange County Animal Shelter (Shelter). WITNESSETH A, The Veterinarian agrees to perform the following services for costs identified in Appendix A. 1-Spay and Neuter animals that are at least eight weeks old that have been selected and authorized by the Shelter. Shelter personnel related to operation of the Shelter. Female animals shall be spayed by the Veterinarian performing a complete oviohysterectomy. 2- Provide suitable facilities for surgeries and related procedures at the time animals are presented, Veterinarian should have the ability to perform services at prearranged times between Sunday-Saturday during normal business hours, The Veterinarian will house the animals in a humane manner consistent with industry standards and requirements, Surgery will be performed in a timely manner so that animals can be released for return to the Shelter by 3:30 pm on the day of surgery or at other prearranged times. If for any reason the animal needs additional hospitalization the Veterinarian will provide suitable facilities and the appropriate monitoring until such time as the animal is able and can be returned to the Shelter or owner. The Veterinarian will provide Shelter personnel with after hours contact information, 3-Conduct an examination of the animal's heart, lungs, gums and other areas deemed appropriate to determine whether the animal is suitable for surgery. Any major problems that present upon examination will be reported to Shelter personnel. If the problem disqualifies the animal for surgery, the Veterinarian will hold the ~{- animal until its regular time for return, and it will then be returned to the Shelter or owner. The Veterinarian shall consult with the Shelter Director or appropriate designee prior to and concerning decisions to disqualify an animal for surgery, Veterinarian can resolve minor problems and all problems will be noted accordingly, The Shelter Director and the Veterinarian shall develop all necessary protocol for determining whether problems are major or minor. Appendix B prescribes the physical examination and physical examination reporting responsibilities of the Veterinarian, Each physical examination report shall be provided to Shelter personnel for record keeping purposes. 4-Remove the rear dewclaws if requested by the Shelter to avoid future problems, Restraining devices, such as an Elizabethan Collar, will be provided if deemed necessary. 5-Administer a rabies vaccination if requested by Shelter personnel and provide the necessary records. 6-Implant microchips at the request of Shelter personnel and provide necessary paperwork to Shelter personnel. 7-Prescribe pain medication when deemed appropriate or requested by Shelter personneh 8-Prepare and return to Shelter personnel when the animal is returned to the Shelter, or when animal is picked up, all paperwork related to the services provided, including detailed records of services provided and any other information relevant to the humane treatment, health, comfort, and safety of the animal, 9-Maintain all required licenses and certifications as well as the level of expertise and education to keep abreast of current industry standards and practices. 10-Maintain all necessary insurance policies as maybe prescribed by the County's Risk Manager. Veterinarian agrees to obtain personal liability insurance and agrees that Veterinarian is operating as an independent contractor and that no benefits, including Worker's Compensation coverage, is available to Veterinarian from the County. Proof of insurance including proof of Worker's Compensation 5 coverage will be presented to the County on or before the effective date of this agreement and with each renewal thereafter. The Veterinarian agrees to hold the County harmless from any and all claims against the County, its elected officials, employees or volunteers, for injury or loss resulting from the service provided to the County pursuant to this agreement. 11-Comply with all applicable federal, State, and local laws, including non-discrimination laws as maybe applicable in fulfilling this agreement, B. This agreement shall exist and continue from July 1, 2005 through and including June 30.2006, unless sooner terminated as provided herein. C. This agreement may be terminated by either party, with or without cause, with the terminating party providing the other party with 30 days written notice, D. Veterinarian performance under this agreement will be evaluated by the County according, but not limited to, the following service standards: 1) Ability to meet workload and timeframes prescribed in the agreement; 2) Incident of post surgical complications and how resolved; 3) Accuracy, completeness, acrd timeliness of recordkeeping; 4) Effective customer service (responsiveness to shelter personnel); S) Pet owner feedback-survey to be administered by the County. E. Terms of Payment: Veterinarian shall submit for payment monthly invoices to the County for fees charged for services provided to the animals presented by Shelter personnel according to the Fee Schedule attached as Appendix A. Invoices should be addressed to: Joe Pulcirrella, Shelter Manager Orange County Animal Shelter 1081 Martin Luther King, Jr. Boulevard/Historic Airport Road Chapel Hill, North Carolina 27514 (919)967-7383 CD In witness whereof, the parties hereunto cause this agreement to be executed in their respective names, This the day of , 2005, ORANGE COUNTY BOARD OF COMMISSIONERS CHAIR, MOSES CAREY Wendy Royce, DVM, PC Pet Overpopulation Patrol-North Carolina 7715 E Leak Lane Chapel Hill, NC 7516 Wendy Royce, DVM, PC County Clerlc Attest APPROVED AS TO FORM: COUNTY ATTORNEY This instrument has been pre-audited in the manner required by the Local Government and Fiscal Control Act. BY: FINANCE DIRECTOR 7 Appendix A Spat/ Neuter Fee Schedule: The Veterinarian will be paid according to the following fee schedule: Basic Rate Over 40# Over 6S# Female dog $60 Male Dog $60 Female Cat $60 Male Cat $60 Additional Fees: Dogs in heat $10-20 Pregnant and/or lactating dogs $10-20 Cats in Heat $10-20 Pregnant and/or lactating cats $10-20 Cryptorchid dogs $20 Cryptorchid cats $20 Rabies vaccination $5 Unbilical hernia repair $20 Declaw removal $15 Elizabethan collar $10 Micro-chipping $30 Appendix B Physical Examination: The Spay/Neuter Veterinarian will check and record date as appropriate concerning the following in the physical examination, noting with the recording any abnormalities discovered in the examination: 1, Weight 2, Temperature 3, Pulse 4. Respiration 5. Mucus Mem 6, CRT 7. Teeth 8. Hydration 9. Mentation 1 Q, Skins 11, Eyes 12. Ears 13. Nose 14. Neuro 15. Feet 16, GI 17. GL1 18. LN The County Shelter personnel will be responsible for: 1, Deworming w/Strongid 2, Rabies vaccination (if older than .3 months)-Veterinarian may be requested to perform be Shelter 3. DHLLP vaccination-Dogs 4, Kennel Cough 5, Heartworm Testing 6, Fecal Test 7. Lukenria Test-Cats NORTH CAROLINA ORANGE COUNTY AN AGREEMENT BETWEEN ORANGE COUNTY HEREAFTER THE COUNTY AND MARAT DUBROVSKY, DVM, DBA NICKS ROAD VETERINARY CLINIC, HEREINAFTER THE VETERINARIAN, FOR THE PERFORMANCE OF SPAY/NEUTER SURGERY SERVICE WHEREAS, the county Iran the need for spay/neuter surgery services for animals adopted from the Orange County Animal Shelter (Shelter). WITNESSETH A. The Veterinarian agrees to perform the following services, 1-Spay and Neuter animals that are at least eight weeks old that have been selected and authorized by the Shelter. Female animals shall be spayed by the Veterinarian performing a complete oviohysterectomy, Appendix A is the Veterinarian's Fee Schedule. 2- Provide suitable facilities for surgeries and related procedures at the time animals are presented. Shelter animals will be presented at prearranged times Sunday-Saturday. The Veterinarian will house the animals in a humane manner consistent with industry standards and requirements. Surgery will be performed in a timely manner so that animals can be released for return to the Shelter by 3:.30 prn on the day of surgery or at other prearranged times. If for any reason the animal needs additional hospitalization the Veterinarian will provide suitable facilities and the appropriate monitoring until such time as the animal is able and can be returned to the Shelter or owner. The Veterinarian will provide Shelter personnel with after hours contact information. 3- Conduct an examination of the animal's heart, lungs, gums and other areas deemed appropriate to determine whetkrer the animal is suitable for surgery. Any major problems that present upon examination will be reported to Shelter personnel. If the problem disqualifies the animal for surgery, the Veterinarian will hold the animal until its regular time for return, and it will then be returned to jo the Shelter or owner. The Veterinarian shall consult with the Shelter Director or appropriate designee prior to and concerning decisions to disqualify an animal for surgery. Veterinarian can resolve minor problems and all problems will be noted accordingly. The Shelter Director and the Veterinarian shall develop all necessary protocol for determining whether problems are major or minor. Appendix B prescribes the physical examination and physical examination reporting responsibilities of the Veterinarian, Each physical examination report shall be provided to Shelter personnel for record keeping purposes. 4-Remove the rear dewclaws if requested by the Shelter to avoid future problems. Restraining devices, such as an Elizabethan Collar, will be provided if deemed necessary. 5-Administer a rabies vaccination if requested by Shelter personnel and provide the necessary records. 6-Implant microchips at the request of Shelter personnel and provide necessary paperwork to Shelter personnel, 7-Prescribe pain medication when deemed appropriate or requested by Shelter personnel. 8-Prepare and return to Shelter personnel when the animal is returned to the Shelter, or owner when animal is picked up, all paperwork related to the services provided, including detailed records of services provided and any other information relevant to the humane treatment, health, comfort, and safety of the animate 9-Maintain all required licenses and certifications as well as the level of expertise and education to keep abreast of current industry standards and practices. 10-Maintain all necessary insurance policies as may be prescribed by the County's Risk Manager. Veterinarian agrees to obtain personal liability insurance and agrees that Veterinarian is operating as an independent contractor and that no benefits, including Worker's Compensation coverage, is available to Veterinarian from the County, Proof of insurance including proof of Worker's Compensation coverage will be presented to the County on or before the effective date of this agreement and with each renewal thereafter. The Veterinarian agrees to hold the County harmless from any and all claims against the County, its elected officials, employees or volunteers, for injury or loss resulting from the service provided to the County pursuant to this agreement, 11-Comply with all applicable federal, State, and local laws, including non-discrimination laws as may be applicable in fulfilling this agreement. B, This agreement shall exist and continue from July 1, 2005 through and including June 30, 2006, unless sooner terminated as provided herein. C. This agreement may be terminated by either party, with or without cause, with the terminating party providing the other party with 30 days written notice. D. Veterinarian performance under this agreement will be evaluated by the County according, but not limited to, the following service standards: 1) Ability to meet workload and timeframes prescribed in the agreement; 2) Incident of post surgical complications and how resolved; 3) Accuracy, completeness, and timeliness of recordkeeping; 4) Effective customer service (responsiveness to shelter personnel); 5) Pet owner feedback_survey to be administered by the County, E. Terms of Payment: Veterinarian shall submit for payment monthly invoices to the County for fees charged for services provided to the animals presented by Shelter personnel according to the Fee Schedule attached as Appendix A, Invoices should be addressed to: Joe Pulcinella, Shelter Manager Orange County Animal Shelter 1081 Martin Luther King, Jr. Baulevard/Historic Airport Road Chapel Hill, North Carolina 27514 (919)967-7383 In witness wlrereof, the parties hereunto cause this agreement to be executed in their respective names, ~a This the day of , 2005, ORANGE COUNTY BOARD OF COMMISSIONERS CHAIR, MOSES CAREY Marat Dubrovsky, DVM Nicks Road Veterinary Clinic 6311-C Nicks Road Mebane, NC 27302 (919) 304-2337 Marat Dubrovsky, DVM County Clerk Attest APPROVED AS TO FORM: COUNTY ATTORNEY This instrument has been pre-audited in the manner required by the Local Government and Fiscal Control Act, BY: FINANCE DIRECTOR 13 Appendix A Snav Neuter Fee Schedule: The Veterinarian will be paid according to the following fee schedule: Basin Rate Over 40# Over 65# Female dog $60 Male Dog $60 Female Cat $60 Male Cat $60 Additional Fees: Dogs in heat $10-20 Pregnant and/or lactating dogs $10-20 Cats in Heat $10-20 Pregnant and/or lactating cats $10-20 Cryptorchid dogs $20 Cryptorchid cats $20 Rabies vaccination $5 Unbilical hernia repair $20 Declaw removal $15 Elizabethan collar $10 Micro-chipping $.30 i~- Appendix B Physical Examination: The Spay/Neuter Veterinarian will check and record date as appropriate concerning the following in t11e physical examination, noting with the recording any abnormalities discovered in the examination: 1, Weight 2, Temperature 3, Pulse 4. Respiration .5. Mucus Mem 6, CRT 7, Teeth 8, Hydration 9. Mentation 10. Skins 11. Eyes 12. Ears 13. Nose 14. Neuro 1 S, Feet 16, GI 17. GU 18. LN The County Shelter personnel will be responsible for: 1. Deworming w/Strongid 2. Rabies vaccination (if older than .3 months)-Veterinarian may be requested to perform be Shelter 3. DHLLP vaccination-Dogs 4. Kennel Cough 5. Heartworm Testing 6. Fecal Test 7. Lukemia Test-Cats 15 NORTH CAROLINA ORANGE COUNTY AN AGREEMENT BETWEEN ORANGE COUNTY HEREAFTER THE COUNTY AND PAULA BULLOCK, DVM, DBA GEORGE'S PLACE ANIMAL SANCTUARY AND MOBILE ANIMAL CARE, HEREINAFTER THE VETERINARIAN, FOR THE PERFORMANCE OF SPAY/NEUTER SURGERY SERVICE WHEREAS, the county has the need for spay/neuter surgery services for animals adopted from the Orange County Animal Shelter (Shelter). WITNESSETH A. The Veterinarian agrees to perform the following services for costs identified in Appendix A. 1-Spay and Neuter animals that are at least eight weeks old that have been selected and authorized by the Shelter. Shelter personnel related to operation of the Shelter. Female animals shall be spayed by the Veterinarian performing a complete oviohysterectomy. 2- Provide suitable facilities for surgeries and related procedures at the time animals are presented. Veterinarian should have the ability to perform services at prearranged times between Sunday-Saturday during normal business hours, The Veterinarian will house the animals in a humane manner consistent with industry standards and requirements. Surgery will be performed in a timely manner so that animals can be released for return to the Shelter by 3:30 pm on the day of surgery or at other prearranged times. If for any reason the animal needs additional hospitalization the Veterinarian will provide suitable facilities and the appropriate monitoring mrtil such time as the animal is able and can be returned to the Shelter or owner. The Veterinarian will provide Shelter personnel with after hours contact information. 3- Conduct an examination of the animal's heart, lungs, gums and other areas deemed appropriate to determine whether the animal is suitable for surgery. Any major problems that present upon examination will be reported to Shelter personnel. If the problem disqualifies the animal for surgery, the Veterinarian will hold the i~ animal until its regular time for return, and it will then be returned to the Shelter or owner. The Veterinarian shall consult with the Shelter Director or appropriate designee prior to and concerning decisions to disqualify an animal for surgery. Veterinarian can resolve minor problems and all problems will be noted accordingly. The Shelter Director and the Veterinarian shall develop all necessary protocol for determining whether problems are major or minor. Appendix B prescribes the physical examination and physical examination reporting responsibilities of the Veterinarian, Each physical examination report shall be provided to Shelter personnel for record keeping purposes. 4-Remove the rear dewclaws if requested by the Shelter to avoid future problems, Restraining devices, such as an Elizabethan Collar, will be provided if deemed necessary. 5-Administer a rabies vaccination if requested by Shelter personnel and provide the necessary records. 6-Implant microchips at the request of Shelter personnel and provide necessary paperwork to Shelter personnel. 7-Prescribe pain medication when deemed appropriate or requested by Shelter personnel. 8-Prepare and return to Shelter personnel when the animal is returned to the Shelter, or when animal is picked up, all paperwork related to the services provided, including detailed records of services provided and any other information relevant to the humane treatment, health, comfort, and safety of the animal. 9-Maintain all required licenses and certifications as well as the level of expertise and education to keep abreast of current industry standards and practices. 10-Maintain all necessary insurance policies as may be prescribed by the County's Risk Manager. Veterinarian agrees to obtain personal liability insurance and agrees that Veterinarian is operating as an independent contractor and that no benefits, including Worker's Compensation coverage, is available to Veterinarian from the County, Proof of insurance including proof of Worker's Compensation i~ coverage will be presented to the County on or before the effective date of this agreement and with each renewal thereafter. The Veterinarian agrees to hold the County harmless from any and all claims against the County, its elected officials, employees or volunteers, for injury or loss resulting from the service provided to the County pursuant to this agreement, 11-Comply with all applicable federal, State, and local laws, including non-discrimination laws as maybe applicable in fulfilling this agreement, B. This agreement shall exist and continue from Jul~l, 2005 through and including June 30, 2006, unless sooner terminated as provided herein. C. This agreement maybe terminated by either party, with or without cause, with the terminating party providing the other party with 30 days written notice, D, Veterinarian performance under this agreement will be evaluated by the County according, but not limited to, the following service standards: 1) Ability to meet workload and timeframes prescribed in the agreement; 2) Incident of post surgical complications and how resolved; 3) Accuracy, completeness, and timeliness of recordkeeping; 4) Effective customer service (responsiveness to shelter personnel); 5) Pet owner feedback-survey to be administered by the County. E. Terms of Payment: Veterinarian shall submit for payment monthly invoices to the County for fees charged for services provided to the animals presented by Shelter personnel according to the Fee Schedule attached as Appendix A. Invoices should be addressed to: Joe Pulcinella, Shelter Manager Orange County Animal Shelter 1081 Martin Luther King, Jr. Boulevard/Historic Airport Road Chapel Hill, North Carolina 27514 (919)967-7383 1 In witness whereof, the parties hereunto cause this agreement to be executed in their respective names. This the day of , 2005. ORANGE COUNTY BOARD OF COMMISSIONERS CHAIR, MOSES CAREY Paula Butler, DVM George's Place Animal Sanctuary and Mobile Animal Care 1737 Allen-Jarrett Road Mebane, NC 27302 919 816 8668 .336 675 2176 Paula Butler, DVM County Clerk Attest APPROVED AS TO FORM: COUNTY ATTORNEY This instrument has been pre-audited in the manner required by the Local Government and Fiscal Control Act. BY: FINANCE DIRECTOR i~ Appendix A Stray Neuter Fee Schedule: The Veterinarian will be paid according to the following fee schedule: Basic Rate Over 40# Over 65# Female dog $60 Male Dog $60 Female Cat $60 Male Cat $60 Additional Fees: Dogs in heat $10-20 Pregnant and/or lactating dogs $10-20 Cats in Heat $10-20 Pregnant and/or lactating oats $10-20 Cryptorchid dogs $20 Cryptorchid cats $20 Rabies vaccination $5 Unbilical hernia repair $20 Declaw removal $15 Elizabethan collar $10 Micro-chipping $30 Appendix B Physical Examination: The Spay/Neuter Veterinarian will check and record date as appropriate concerning the following in the physical examination, noting with the recording any abnormalities discovered in the examination: 1. Weight 2. Temperature 3. Pulse 4, Respiration 5. Mucus Mem 6. CRT 7. Teeth 8. Hydration 9. Mentation 10. Skins 11. Eyes 12. Ears 13. Nose 14, Neuro 15, Feet 16, CI 17, CU 18, LN The County Shelter personnel will be responsible for: 1. Deworming w/Strongid 2. Rabies vaccination (if older than 3months)-Veterinarian may be requested to perform be Shelter 3. DHLLP vaccination-Dogs 4. Kennel Cough 5. Heartworm Testing 6. Fecal Test 7. Lukemia Test-Cats a~