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HomeMy WebLinkAbout2019-297-E AMS - Stewart Cooper Newell Architects ES Efland substation DocuSign Envelope ID: D488A4DA-6COC-4F1F-A676-98CFE932E2B5 [Departmental Use Only] TITLE Efland Station FY 2018-19 NORTH CAROLINA PROFESSIONAL SERVICES CONTRACT ORANGECOUNTY THIS PROFESSIONAL SERVICES CONTRACT(hereinafter called "Agreement"), made as of the 3rd day of June, 2019, by and between Stewart-Cooper-Newell Architects, a professional architectural (architectural/engineering/landscape architectural-select one)firm with a partner or principal registered in North Carolina as a licensed Architect with offices in North Carolina (hereinafter called the "Designer") and Orange County, a political subdivision of the State of North Carolina, (hereinafter called the "County," "Orange County,"or"Owner"). WITNESSETH: Whereas the Owner published a Request for Qualifications and the undersigned Designer submitted a responsive Statement of Qualifications evaluated and approved by Owner; and Whereas the Designer and the Owner now wish to form and memorialize their agreement for services and for the consideration herein named do hereby agree as follows: ARTICLE 1 SCOPE OF WORK 1.1 Scope 1.1.1 This Agreement is for professional services to be rendered by Designer to Owner with respect to a project known as Efland Emergency Services Stand-A-Lone Station (herein referred to as the "Project").The Project is located in Orange County, North Carolina. It is described more particularly in Attachment A. 1.1.2 The Designer shall serve as a representative of the Owner in accordance with the terms and conditions of this Agreement to guard the Owner against defects and deficiencies in the Project under the Standard of Care described in Section 3.2. 1.1.3 Time is of the essence of this Agreement. The Designer will work with County to develop a mutually agreeable schedule of performance. 1.1.4 The services to be performed under this Agreement consist of Basic Services, as described and designated in Article 4 hereof and in Attachment B to this Agreement, and such Additional Services as are designated in Article 5 of this Agreement or as may from time-to-time be agreed upon by the Owner and Designer by Amendment or Addendum to this Agreement. Compensation to the Designer for Basic Services under this Agreement shall be as set forth herein, and compensation for Additional Services shall be as set forth herein or in any Amendment or Addendum providing for them.All services performed by the Designer not identified as Additional Services in Article 5 or in a written Amendment or Agreement entered into by the Owner and the Designer and providing for additional compensation for such additional services relating to the Project shall be deemed to be Basic Services provided without additional compensation. DocuSign Envelope ID: D488A4DA-6COC-4F1F-A676-98CFE932E2B5 ARTICLE 2 DEFINITIONS 2.1 Definitions 2.1.1 Additional Services—Those services to be performed by Designer beyond the Basic Services. See Section 1.1.4 and Article 5. 2.1.2 Basic Services—Those services to be performed by Designer as outlined in Attachment B. See Article 4 and Attachment B. 2.1.3 Compensation for Basic Services—Those fees to be paid by Owner for Basic Services. See Section 7.1 and 7.2. 2.1.4 Contractor—The construction contractor(s). 2.1.5 Consultants—Subconsultants, partners and other entities working with or on behalf of the Designer. See Section 3.3.1 and Attachment E. 2.1.6 Board of County Commissioners-The Board of Commissioners of Orange County, North Carolina. 2.1.7 County Manager-The Orange County employee bearing that title. 2.1.8 Milestone Dates—Those dates where certain results are expected. See Attachment D. 2.1.9 Project-All phases of the Project as described in Section 1.1.1 and Attachments A and B including but not limited to the schematic design, design development,construction document, bidding and contract award,construction and post-construction phases. 2.1.10 Reimbursable Expenses—Those costs incurred by the Designer for the benefit of this project and which the County will pay. See Section 7.5. 2.1.11 Total Project Cost—The total amount of money which may be paid for services on this project.See Section 4.2.1. ARTICLE 3 RESPONSIBILITIES OF THE DESIGNER 3.1 Services to be Provided. 3.1.1 The Designer shall provide the Owner with all professional services required to satisfactorily complete all phases of the Project within the time limitations set forth herein and in accordance with the standard of care.Such services are as shown in Attachment B,the description of services. All services of the Designer shall be provided in accordance with the terms and conditions of this Agreement. 3.2. Standard of Care 3.2.1 The Designer shall perform its services consistent with the professional skill and care ordinarily provided by architects practicing in the same or similar locality under the same or similar circumstances. The Designer shall preform its services as expeditiously as is consistent with such professional skill and care and the orderly progress of the Project. DocuSign Envelope ID: D488A4DA-6COC-4F1F-A676-98CFE932E2B5 3.2.2 The Designer shall be responsible for all errors or omissions, in the drawings, specifications, and other documents prepared by the Designer or its Consultants. It shall be the responsibility of the Designer throughout the period of performance under this Agreement to use reasonable professional care and judgment to guard the Owner against defects and deficiencies in the Project. 3.2.3 The Designer shall correct at no additional cost to the Owner any and all errors, omissions, discrepancies, ambiguities, mistakes or conflicts in the drawings,specifications and other documents prepared by the Designer or its Consultants. 3.2.4 All drawings, specifications and other documents prepared by the Designer or its Consultants hereunder shall be a-Fe in accordance with applicable laws, statutes, building codes and regulations and that all necessary or appropriate applications for approvals are submitted to federal, state and local governments or agencies in a timely manner so as not to delay the design or construction activities of the Project as per the Standard of Care. All elements of this subsection shall be met with the Standard of Care as described in subsection 3.2.1. 3.2.5 The Designer and its Consultants shall perform all services in a reasonably timely manner in accordance with all mutually agreed schedules for the Project or required under this Agreement, and as provided in the construction agreement and any General Conditions of the Owner's construction agreements with the contractors for the Project. 3.2.6 The Designer shall reimburse the Owner, as stipulated in 3.2.6.A and 3.2.6.E for costs, damages and expenses, including attorney's fees, incurred by the Owner when such costs, damages and expenses are the result of any negligent error,omission or delay of the Designer or its Consultants. 3.3 Designer's Consultants 3.3.1 The Designer's Consultants for the project, along with their key project personnel,are listed in Attachment E to this Agreement. No changes in the Consultants or key personnel indicated shall be permitted except with the prior written consent of the Owner. 3.3.2 All of the Designer's contracts with its Consultants shall be in writing and shall expressly provide that if this Agreement is terminated for any reason,the Owner may, at its sole option,take the assignment of the Consultants' contract with the Designer,that such assignment shall automatically take place upon notification in writing by the Owner to the Consultants and the Consultants shall continue to be bound by the contract after such assignment.A copy of each contract between the Designer and a Consultant shall be furnished to the Owner within seven (7) days of its execution. ARTICLE 4 BASIC SERVICES 4.1 Basic Services 4.1.1 The Designer shall perform as Basic Services the work and services described herein and in Attachment B to this Agreement. 4.1.2 The Basic Services will be performed by the Designer in the phases described in Attachment B. 4.1.3 The Owner shall have the right and option to require the Designer to prepare one separate bid packages at the cost identified in Section 7.2.7.Such bid packages must be approved by Owner prior to submission and, at the Owner's option, may include but not be limited to: DocuSign Envelope ID: D488A4DA-6COC-4F1F-A676-98CFE932E2B5 A. Demolition and preliminary site work; B. General work, plumbing, mechanical, electrical,fire protection; C. Landscaping and irrigation; D. Signage; E. Furniture. F.Water and sewer infrastructure G. Building structural system H. Storm Water Drainage I. 60 Kw Solar System 4.2 Project Cost Estimates 4.2.1 At the times designated herein,the Designer shall develop an estimate of the total cost of the Project(the "Total Project Cost"), including Designer's fees, costs of the construction, costs of equipment, furnishings,furniture and signage, permit fees and appropriate contingencies, and exclusions,where applicable.These costs shall be prepared and submitted to the Owner substantially in the format shown in Attachment C to this Agreement,with supporting documents listing quantities, unit price, labor rates, man- hour estimates, overhead and profit. Total Project Cost shall be mutually agreed upon by Owner and Designer as noted in paragraph 4.2.4. The timing of this Total Project Cost agreement shall be identified as a milestone in Attachment D. If cost estimating is not part of the project scope,the Total Project Cost shall be specified here: [BLANK] 4.2.2 Project cost estimates shall be prepared by qualified staff members of the Designer and/or the authorized Project Consultants listed on Attachment E,or a qualified cost estimating Consultant to the Designer who are acceptable to the Owner. 4.2.3 Total Project Cost estimates shall be prepared at four points in the production of the Designer's work: A. At completion of schematic design; and B. At completion of 30%and 60%construction documents; and C.At completion of the final preparation of the construction documents.- 4.2.4 If applicable per section 4.2.3,when the first of these estimates of Total Project Cost has been approved in writing by the Owner, it shall be used by the Owner as a basis for appropriating funds specifically for the Project. Once this Total Project Cost has been so approved by the Owner and the conditions of the project(cost environment,time schedule, etc.) are reasonably similar,the Designer shall be obligated,without additional compensation,to adjust the design of the Project to assure that it remains within the approved Total Project Cost. 4.2.5 Should bidding or negotiation with contractors produce prices which,when added to the other elements of the approved Total Project Cost, produce a cost that is in excess of the approved Total Project Cost,the Designer shall participate with the Owner in negotiation and design adjustments to the extent such are necessary to obtain prices within the approved Total Project Cost. All activity of the Designer with respect to these matters shall constitute Basic Services and shall be performed by the Designer without additional compensation. If negotiation and design adjustments fail to bring costs within the Total Project DocuSign Envelope ID: D488A4DA-6COC-4F1F-A676-98CFE932E2B5 Cost the Owner may reject all bids and Designer will redesign and/or reduce portions of the project in an effort to reduce the bid prices to within the Total Project Cost and rebid the project. All such redesign is included within Basic Services. If this second letting for bids does not produce bids that are within the approved Total Project Cost initially or after negotiations with the contractor,the Designer is not obligated to further redesign the Project. 4.3 Project Conferences 4.3.1 For the duration of the development of the Project,the Designer and its Consultants shall meet periodically with the Owner.The Designer shall meet with Owner as necessary to properly fulfill the requirements of this Agreement. The minimum regularly scheduled meetings which the Designer shall be required to attend are listed below: A. Schematic Design—2 Meetings B. Design Development—1 meeting C. Construction Documents—2 Meetings 4.4 Construction Administration 4.4.1 As part of Basic Services,the Designer shall provide all of the mutually agreed administrative services described in the Owner's contracts with the contractors for the Project which will include 2 site visits per month, including monthly Construction Conferences. ARTICLE 5 ADDITIONAL SERVICES 5.1 Compensation is due for Additional Services that are not otherwise included in Basic Services (Attachment B) provided by the Designer or its Consultants when the Owner requests such Additional Services in writing and after both Owner and Designer agree to the terms of providing such Additional Services through an amendment to this Agreement. Unless otherwise noted, all items in this Article are considered additional services. 5.1.1 Designer or its Consultants shall provide fully detailed presentation models or professional artist's renderings at the written direction and approval of the Owner, if such services are not included in Basic Services Attachment B. 5.1.2 Designer or its Consultants shall make all necessary revisions in drawings, specifications, or other documents when the drawings, specifications, or other documents are inconsistent with written approvals or instructions previously given by the Owner. 5.1.3 Designer or its Consultants shall prepare supporting data and other services in connection with a significant Owner initiated change order if Designer can demonstrate that such services cause a direct substantial increase in Designer's cost of rendering its Basic Services hereunder. 5.1.4 Designer or its Consultants shall prepare to serve and serve as an expert witness for the Owner in connection with dispute resolution, arbitration, or legal proceedings, unless the subject matter of the proceedings includes matters arising out of or related to the Designer's or Consultant's performance or service with respect to the Project; however, preparing to serve or serving as a fact witness for the Owner in such proceedings or rendering testimony necessary to secure governmental approval of zoning or land use clearances for the Project shall not constitute an Additional Service. DocuSign Envelope ID: D488A4DA-6COC-4F1F-A676-98CFE932E2B5 5.1.5 Designer or its Consultants shall provide all such services as are made necessary by the negligence or default of a Consultant or subconsultant. Such services shall be provided at no additional cost to Owner. 5.1.6 Designer or its Consultants shall provide additional or extended services during the Construction Phase made necessary by(a) defective work of Consultant(s); b) prolongation of construction past the scheduled completion date, provided the prolongation is not due to the fault or negligence of the Designer, its employees,Consultants or agents; 5.1.7 Designer or its Consultants shall Provide additional services and costs necessitated by special out- of-town travel required by the Designer and approved in advance in writing by the Owner. 5.1.8 Designer,and its Consultants if necessary,shall attend special public hearings for the Project, other than those listed herein, which are called by the Board of County Commissioners. ARTICLE 6 DURATION OF DESIGNER'S SERVICES 6.1 Scheduling of Services 6.1.1 Attachment D to this Agreement is the Key Milestone Listing which defines the sequence and timing of the design and construction activities.The Designer and its Consultants shall schedule and perform their activities so as to meet the Milestone Dates shown. No deviation by the Designer or his Consultants from the Key Milestone Listing shall be allowed without prior written approval by the Owner. Such written approval shall not be unreasonably withheld for delays outside the Designer's control. 6.1.2 The Designer's schedule for the performance of its activities and the activities of its Consultants shall be in accordance with the outline in Attachment D.The Designer shall also prepare and submit to the Owner for review and approval a schedule of all known items of information, approvals or decisions to be furnished or made by the Owner, including the dates by which the Owner shall have all information necessary from the Designer with respect to that item, approval or decision and the date by which the item of information, approval or decision should be communicated to the Designer.The Owner shall always have a reasonable time within which to provide such item of information, approval or decision and shall not have any responsibility for any delay occurring by reason of the Owner's being unable,through no fault of the Owner,to supply such item of information, approval or decision. 6.1.3 Should the Owner determine that the Designer is behind schedule, it may require the Designer to expedite and accelerate its efforts, including providing additional manpower and/or overtime, as necessary, to perform its services in accordance with the Key Milestone Listing at no additional cost to the Owner. 6.1.4 The commencement date for the Designer's Basic Services shall be the date of delivery to the Designer from the Owner of a fully executed original of this Agreement. 6.2 Adjustments to the Schedule 6.2.1 If the Designer's work on the Project is or will be delayed for more than sixty(60)days through no fault of the Designer, or if the Owner increases or decreases the scope or size of the Project by ten percent (10%) of currently estimated Total Project Cost,the Designer shall give prompt written notice to the Owner. Provided that such notice has been given,the Designer may request in writing an adjustment in the Key Milestone Listing dates,which shall be granted by the Owner to the extent reasonable. ARTICLE 7 DocuSign Envelope ID: D488A4DA-6COC-4F1F-A676-98CFE932E2B5 DESIGNER'S COMPENSATION 7.1 Compensation for Basic Services 7.1.1 Compensation for Basic Services shall include all compensation due the Designer from the Owner for all services under this Agreement. 7.2 Breakdown of Compensation for Basic Services Not-to-exceed Compensation for Basic Services consists of the following compensation for the following separate categories of services: 7.2.1 Schematic Design Phase. Lump Sum fee of$28,320.00(Twenty Eight Thousand,Three Hundred Twenty Dollars). 7.2.2 Design Development Phase. Lump Sum fee of$28,320.00 (Twenty Eight Thousand,Three Hundred Twenty Dollars). 7.2.3 Construction Document Phase. Lump sum fee of$49,560.00(Forty-Nine Thousand Five Hundred Sixty Dollars). 7.2.4 Bidding and Contract Award. Lump sum fee of$7,080.00(Seven Thousand Eighty Dollars) 7.2.5 Construction Phase. Lump sum fee of$21,240.00(Twenty One Thousand,Two Hundred Forty Dollars). 7.2.6 Post Construction Phase. Lump sum fee of$7,080.00 (Seven Thousand Eighty Dollars) 7.2.7 Additional Basic Services(Select all that apply): Storm Water Management Design. Lump Sum fee of$8,000.00(Eight Thousand Dollars) Design of 60 kW Solar System. Lump Sum fee of$5,200.00(Five Thousand Two Hundred Dollars) Reimbursable Expenses(10%of Design Costs).Time& Materials Not to Exceed$15,480.00(Not To Exceed Fifteen Thousand Four Hundred Eighty Dollars) 7.3 Payment for Basic Services Rendered, as described in Attachment B 7.3.1 Payment to the Designer for Basic Services shall become due and payable as progress deliverables and categories of services are completed. Upon completion of each category, payment will be made by the Owner within 30 calendar days of receipt of an invoice which is in form and substance acceptable to the Owner.When applicable such invoice shall include supporting documentation, as designated by Owner,for any reimbursable expenses claimed by Designer. In the event the Owner finds any part or parts of all or any portion of an invoice presented by the Designer not to be acceptable, it shall identify to the Designer the part or parts which are not acceptable and shall pay the part or parts of the invoice which are acceptable, if any. This paragraph is not intended to indicate Owner satisfaction of any work or services. No deductions shall be made from the Designer's fees for basic services except in accordance with this Agreement or to reimburse the Owner for costs or expenses incurred or anticipated to be incurred for which the Designer is liable. 7.3.2 If the Owner increases or decreases the scope of the Project by ten percent(10%)or more of the currently estimated Total Project Cost,the compensation for Basic Services shall be equitably adjusted. 7.4 Compensation for Hourly Not-to-Exceed and Additional Services DocuSign Envelope ID: D488A4DA-6COC-4F1F-A676-98CFE932E2B5 7.4.1 With respect to Hourly Not-to-Exceed Services performed by the Designer in accordance with this Agreement,the Designer shall be compensated at the hourly rates and/or unit pricing shown in Attachment F to this Agreement. 7.4.2 With respect to Additional Services performed by the Designer in accordance with Article 5 or any Addendum or Amendment to this Agreement,the Designer shall be compensated at the hourly rates shown in Attachment F to this Agreement, unless the Owner and the Designer otherwise agree in writing. 7.5 Reimbursable Expenses 7.5.1 Reimbursable expenses are in addition to the fees for basic services, and are for the following expenditures to the extent reasonable and actually incurred by the Designer, its employees, or Consultants with respect to the Project: A. Transportation and authorized out-of-town travel and subsistence; B. Fees paid for securing approval of authorities having jurisdiction over the Project; C. Printing, reproductions, plots, standard form documents; D. Postage, handling and delivery; E. Renderings, models, mock-ups, professional photography, and presentation materials requested by the Owner; F. All taxes levied on professional services and on reimbursable expenses; G. Site Office expenses, if requested by the Owner. 7.5.2 Designer and its Consultants will be entitled to reasonable mark-up on actual expenses, as per Attachment F. 7.6 Accounting Records 7.6.1 Accounting records of the Designer's compensation for Additional Services and Reimbursable Expenses pertaining to the Project shall be maintained by the Designer and its Consultants in accordance with generally accepted accounting practices and shall be available for inspection by the Owner or the Owner's representatives at mutually convenient times for a period of five (5)years after the later of final completion of the Project or issuance of a certificate of occupancy for the Project. 7.7 Total Compensation 7.7.1 Total compensation to the Designer, including Basic Services,Additional Services and Reimbursable Expenses shall not exceed$170,280.00(One Hundred Seventy Thousand,Two Hundred Eighty Thousand Dollars.) ARTICLE 8 RESPONSIBILITIES OF THE OWNER 8.1 Cooperation and Coordination 8.1.1 The Owner shall meet with the Designer as necessary at mutually convenient times to provide information necessary to enable the Designer to develop a detailed written analysis and complete needs summary of the Project. DocuSign Envelope ID: D488A4DA-6COC-4F1F-A676-98CFE932E2B5 8.1.2 The Owner shall examine documents submitted by the Designer and shall make reasonable efforts to render decisions pertaining thereto no later than the dates specified in the schedule for such decisions described in Article 6.1.2. 8.1.3 Angel Barnes shall be the Owner's Construction Projects Administrator and shall act in the Owner's behalf and as its representative with respect to the Project and shall have the authority to render decisions and approve changes in the scope of the Project within guidelines established by the County Manager and the Board of County Commissioners and shall be available during working hours as often as may be reasonably required to render decisions and to furnish information. Owner may replace the individual serving as Construction Projects Administrator at any time. Should such replacement occur Designer will be so informed within a reasonable time. 8.2 Surveys and Testing 8.2.1 The Owner shall furnish the Designer with a certified land survey of the site,giving, as applicable, grades and lines of streets, alleys, pavements and adjoining property; rights-of-way, restrictions, easements, encroachments, zoning, deed restrictions, boundaries and contours of the site; locations, dimensions and complete data pertaining to existing buildings, other improvements and trees, and other pertinent information reasonably requested by the Designer including that concerning available service and utility lines, both public and private, above and below grade, including inverts. 8.2.2 The Owner shall provide the services of a geotechnical engineer or other consultant, or compensate for such sub-consultant services provided by the Designer,when such services are reasonably deemed necessary by the Designer, and agreed and consented to in writing by Owner, as shown on the Designer's schedule described in Article 6.1.2,to provide reports,test borings,test pits, soil bearing values, percolation tests, air and water pollution tests,ground corrosion and resistivity tests and other necessary operations for determining subsoil, air and water conditions, all together with reports and appropriate professional recommendations thereof to ensure construction materials and geotechnical requirements of the construction contract are met. 8.2.3 All services, data, information, surveys and reports required of the Owner pursuant to this Article 8, shall be furnished at the Owner's expense and,absent any negligence or failure to follow professional standards on the part of Designer,the Designer shall be entitled to rely upon the accuracy and completeness of such services, data, information, surveys and reports. 8.3 Permits and Approvals 8.3.1 The Owner shall secure and pay for all necessary permits, licenses, approvals, easements, assessments, and charges required for the construction, use or occupancy of permanent structures or for permanent changes in existing facilities.The Designer shall provide the Owner with a schedule of all required approvals and of the dates by which application for such approvals must be made in order to avoid any risk of delay to the Project, prepare necessary application forms, present documents requiring approval by the Owner and submit documents with the Owner's approval to the appropriate approval agency. ARTICLE 9 INSURANCE 9.1 General Requirements 9.1.1 The Designer shall purchase and maintain and shall cause each of its Consultants to purchase and maintain during the period of performance of this Agreement, and for five (5)years after the later of final completion of the Project or issuance of a Certificate of Occupancy of the Project, insurance for protection DocuSign Envelope ID: D488A4DA-6COC-4F1F-A676-98CFE932E2B5 from claims under workers'or workmen's compensation acts; Comprehensive General Liability Insurance (including broad form contractual liability and complete operations, explosions, collapse, and underground hazards coverage) covering claims arising out of or relating to bodily injury, including bodily injury,sickness, disease or death of any of the Designer's or Consultants' employees or any other person and to real and personal property including loss of use resulting thereof; Comprehensive Automobile Liability Insurance, including hired and non-owned vehicles, if any, covering personal injury or death, and property damage; and Professional Liability Insurance, covering personal injury, bodily injury and property damage and claims arising out of or related to the performance under this Agreement by the Designer or its agents, Consultants and employees. 9.1.2 The minimum insurance ratings for any company insuring the Designer shall be Best's A-. Should the ratings of any insurance carrier insuring the Designer fall below the minimum rating,the County may, at its option, require the Designer to purchase insurance from a company whose rating meets the minimum standard. 9.2 Limits of Coverage 9.2.1 Designer shall obtain, at its sole expense, Commercial General Liability Insurance,Automobile Insurance, Workers' Compensation Insurance, Professional Liability Insurance and other coverage as shown in Attachment G ("Certificate of Insurance"). 9.2.2 All insurance policies (with the exception of Worker's Compensation and Professional Liability) required under this Agreement shall name the Owner as an additional insured party for the insurance. 9.3 Proof of Coverage 9.3.1 Evidence of such insurance shall be furnished to the Owner. Upon cancellation, non-renewal or reduction,the Consultant shall procure substitute insurance so as to assure the Owner that the minimum limits of coverage are maintained continuously throughout the periods specified herein. 9.4 Indemnity 9.4.1 Designer shall indemnify and hold harmless the Client, its officers, directors, employees,from and against those liabilities, damages and costs arising out of third-party claims to the extent caused by the willful misconduct, negligent act, error or omission of the Designer or anyone for whom the Designer is legally responsible, subject to any limitations of liability contained in this Agreement. Designer will reimburse Client for reasonable defense costs for claims arising out of Designer's professional negligence based on the percentage of Designer's liability. 9.5 Owner's Insurance Option 9.5.1 At any time during the performance of this Agreement,the Owner may, at its sole option, provide for itself,for the Designer and for its Consultants any or all of the insurance coverage required under the Article. 9.5.2 If the Owner elects to provide such coverage it shall notify the Designer in writing and provide to the Designer such certificate or certificates of coverage as may be applicable. 9.5.3 If the Owner elects to provide such coverage it shall be entitled to pro rata reduction in the fees for Basic Services equal to the additional cost incurred and paid for by the designer above the designer's standard insurance coverage carried, providing that the reduction of fees will not be greater than the DocuSign Envelope ID: D488A4DA-6COC-4F1F-A676-98CFE932E2B5 amount refunded from the insurance company by the cancellation of the additional polices acquired by the designer for the project. ARTICLE 10 AMENDMENTS TO THE AGREEMENT 10.1 Changes in the Designer's Basic Services 10.1.1 Changes in the Basic Services and entitlement to additional compensation or a change in duration of this Agreement shall be made by a written Amendment to this Agreement executed by the Owner and the Designer.The Designer shall proceed to perform the Services required by the Amendment only after receiving a fully executed Amendment from the Owner or a written notice from the Owner directing the Designer to proceed,whichever is earlier. 10.2 Owner Changes 10.2.1 The Owner may,without invalidating this Agreement, make written changes in the Designer's Basic Services or Additional Services of this Agreement by preparing and executing a Change Order.Within seven (7) days of receipt of such a Change Order,the Designer shall notify the Owner in writing of any change contained therein that the Designer believes significantly increases or decreases the Designer's services with respect to the Project and request an adjustment in compensation with respect thereto. If the Change Order significantly increases or decreases the Designer's services,the Designer's compensation may be equitably adjusted. ARTICLE 11 TERMINATION AND SUSPENSION 11.1 Termination for Convenience of the Owner 11.1.2 This Agreement maybe terminated without cause by the Owner and for its convenience upon seven (7) days written notice to the Designer. 11.2 Other Termination 11.2.1 After seven (7) days written notice to the other party of its material breach of the Agreement,this Agreement may be terminated by the noticing party, provided that the other party has not taken all reasonable actions to remedy the breach. 11.2.2 Designer acknowledges that Owner is a governmental entity, and the validity of this Agreement is based upon the availability of public funding under the authority of its statutory mandate. In the event that public funds are unavailable and not appropriated for the performance of Owner's obligations under this Agreement,then this Agreement shall automatically expire without penalty or further cost to Owner immediately upon written notice to Designer of the unavailability and non-appropriation of public funds. It is expressly agreed that Owner shall not activate this non-appropriation provision for its convenience or to circumvent the requirements of this Agreement, but only as an emergency fiscal measure during a fiscal crisis. 11.2.3 In the event of a change in the Owner's statutory authority, mandate and/or mandated functions, by state and/or federal legislative or regulatory action,which adversely affects Owner's authority to continue its obligations under this Agreement,then this Agreement shall automatically terminate without penalty or further cost to Owner upon written notice to Designer of such limitation or change in Owner's legal authority. 11.3 Compensation after Termination DocuSign Envelope ID: D488A4DA-6COC-4F1F-A676-98CFE932E2B5 11.3.1 In the event of termination for the convenience of the Owner,the Designer shall be paid that portion of its fees and expenses that it has earned to the date of termination, plus five percent(5%) of its compensation for Basic Services earned to date or of its unearned compensation for Basic Services, whichever is less, less any costs or expenses incurred or anticipated to be unearned by the Owner due to errors or omissions of the Designer. 11.3.2 In the event of termination by reason of a material breach of the Agreement by the Owner,the Designer shall be entitled to the same compensation as it would have received had the Owner terminated the Agreement for convenience, and the Designer expressly agrees that said compensation is fair and appropriate as liquidated damages for any and all costs and damages it might incur as a result of such termination. 11.3.3 In the event of termination by reason of a material breach of the Agreement by the Designer,the Designer shall be paid that portion of its fees and expenses that it has earned to the date of termination, less any costs or expenses incurred or anticipated to be incurred by the Owner due to errors or omissions of the Designer or by reason of the Designer's breach of this Agreement. 11.3.4 Should this Agreement be terminated as provided under this Article 11 the Owner shall be granted, at no additional cost, ownership of all documents, drawings, and electronic databases relating to the Project, including the ownership and use of all drawings,specifications, documents and materials relating to the Project prepared by or in the possession of the Designer.The Designer shall turn over to the Owner within seven (7) days and in good unaltered condition reproducibles of all original drawings, specifications, documents, electronic data bases and materials. In the event of such termination, and should the Owner use such drawings for completion of the Project,the Owner shall indemnify and hold the Designer harmless, to the extent authorized by North Carolina Law,from and against any cost, expense,damage or claim arising out of the loss of life, personal injury or damage to tangible property occasioned wholly or in part by any act or omission by the Owner, its contractor(s),agents or employees in connection with Owner's use of such drawings, plans,specifications, renderings, models and other work provided as part of Basic Services and Additional Services, as may have been amended.The Designer specifically agrees to incorporate the provisions of this paragraph in all contracts for the services of Designer's Consultants.The Owner agrees that the Designer may retain one set of drawings for its records. If the event that the Agreement is terminated thru no fault of the designer,the owner will reimburse the designer reasonable cost incurred to accomplish the above collection of,copying of and delivery of the above documents to the owner as per Attachment F. 11.3.5 Should this Agreement be terminated,the Owner shall, nevertheless, have the right to require the Designer and/or its Consultants to perform such additional effort as may be necessary to provide professionally certified and sealed drawings and to deliver to the Owner such certified and sealed drawings with respect to any phase or item of the project,for which effort the Designer shall be compensated in accordance with this Agreement. 11.4 Suspension 11.4.1 The Owner may, in writing, order the Designer to suspend, delay or interrupt all or any part of its Services on the Project for the convenience of Owner. 11.4.2 In the event the Designer believes that any suspension, delay or interruption of any or all of the Work on the Project, may require an extension of the duration of Basic Services or an increase in the level of staffing by Designer, it shall so notify the Owner and propose an amendment of the Key Milestone Listing DocuSign Envelope ID: D488A4DA-6COC-4F1F-A676-98CFE932E2B5 for consideration of the Owner. Such amendment or extension shall be effective only upon the written approval of the Owner,which will not be withheld unreasonably. 11.4.3 A suspension, delay or interruption of the Project shall not terminate this Agreement; provided, however,that if such suspension, delay or interruption causes a suspension of the Designer's services for a period exceeding ninety(90)days,the Designer's compensation for Basic Services may be equitably adjusted upon mutual agreement of the parties. 11.5 Waiver 11.5.1 The payment of any sums by the Owner under this Agreement or the failure of the Owner to require compliance by the Designer with any provisions of this Agreement or the waiver by the Owner of any breach of this Agreement shall not constitute a waiver of any claim for damages by the Owner for any breach of this Agreement or a waiver of any other required compliance with this Agreement by the Designer. 11.5.2 Owner and Designer mutually waive any claim against each other for consequential damages. Consequential Damages include: A. Damages incurred by Owner for loss of use, income,financing, or business. B. Damages incurred by Designer for office expenses, including personnel, loss of financing, profit, income, business, damage to reputation,or any other non-direct damages. ARTICLE 12 ADDITIONAL PROVISIONS 12.1 Confidentiality 12.1.1 The Designer and its Consultants shall use their best efforts not to disclose or permit the disclosure of any confidential information relating to the Project, except to its agents, employees and other Consultants who need such confidential information in order to properly perform their duties relative to this Agreement. 12.2 Limitation and Assignment 12.2.1 The Owner and the Designer each bind themselves,their successors, assigns and legal representatives to the terms of this Agreement. Neither the Owner nor the Designer shall assign or transfer its interest in this Agreement without the written consent of the other. 12.3 Governing Law 12.3.1 This Agreement and the duties, responsibilities, obligations and rights of respective parties hereunder shall be governed by the laws of the State of North Carolina. 12.4 Dispute Resolution 12.4.1 Any dispute arising under pursuant to the Project shall be addressed under the terms of the Dispute Resolution Rules and Procedures for Orange County Design, Building Construction, Renovation, and Repair Projects. These rules and regulations are available upon request. 12.4.2 Any and all suits or actions to enforce, interpret or seek damages with respect to any provision of, or the performance or non-performance of,this Agreement shall be brought in the General Court of Justice DocuSign Envelope ID: D488A4DA-6COC-4F1F-A676-98CFE932E2B5 of North Carolina sitting in Orange County, North Carolina, and it is agreed by the parties that no other court shall have jurisdiction or venue with respect to such suits or actions. 12.5 Extent of Agreement 12.5.1 This Agreement represents the entire and integrated agreement between the Owner and the Designer and supersedes all prior negotiations, representations or agreements, either written or oral.This Agreement may be amended only by written instrument signed by both the Owner and the Designer. 12.6 Severability 12.6.1 If any provision of this Agreement is held as a matter of law to be unenforceable,the remainder of this Agreement shall be enforceable without such provision. 12.7 Ownership of Documents 12.7.1 All designs, drawings, specifications, design calculations, notes and other works developed in the performance of this contract shall become the property of the Owner and may be used on any other project without additional compensation to the Designer. Designer does not warrant the use of the documents by the Owner or by any person or entity for any purpose other than the Project as set forth in this agreement. 12.8 E-Verify 12.8.1 Pursuant to the terms of North Carolina General Statutes no county may enter into a contract unless the Designer and its subconsultants comply with the requirements of Article 2 of Chapter 64 of the North Carolina General Statutes. Where applicable,failure to maintain compliance with the requirements of Article 2 of Chapter 64 of the General Statutes constitutes Designer's breach of this Agreement. By executing this Agreement Designer affirms Designer is in compliance with Article 2 of Chapter 64 of the North Carolina General Statutes. 12.9 Electronic Signatures 12.9.1 This Agreement together with any amendments or modifications maybe executed electronically. All electronic signatures affixed hereto evidence the intent of the Parties to comply with Article 11A and Article 40 of North Carolina General Statute Chapter 66. 12.10 Iran Divestment and Israel Boycott 12.10.1 Designer certifies that,as of the date listed below, it is not on the Final Divestment List as created by the State Treasurer pursuant to N.C.G.S. § 147-86.58 or the final boycott list created by the State Treasurer pursuant to N.C.G.S. §147-86.81 nor shall Designer utilize in the performance of this Agreement any subconsultant or consultant identified on such lists. 12.11 List of Attachment and Referenced Documents and Priority 12.11.1 The design documents consist of this Agreement and the attached and referenced documents. The attachment and referenced documents are listed in this Section 12.11.1 and are incorporated herein and made part of this Agreement by reference. In the event of any inconsistency between or among the terms of this Agreement and any of the incorporated listed documents such inconsistency or conflict shall be interpreted in the following order of priority: This Agreement DocuSign Envelope ID: D488A4DA-6COC-4F1F-A676-98CFE932E2B5 Attachment A- Description of the Project Attachment B- Description of Basic Services Attachment C- Format of Total Project Cost Estimate(s) Attachment D- Key Milestone Listing Attachment E-Consultants and Key Personnel Attachment F-Hourly Rates Schedule Attachment G—Certificate of Insurance Request for Qualifications Statement of qualifications IN WITNESS WHEREOF,the Parties hereto have executed this Agreement as of the day and date first above written in a number of counterparts,each of which shall,without proof or accounting for other counterparts, be deemed an original contract. ORANGE COUNTY: DESIGNER: By: fug 5/28/2019 By: !�w�.s X. �hk'46 5/23/2019 Bonnie Hammersley James R''Stumbo, Principal County Manager Stewart-Cooper-Newell Architects 719 W.Second Ave. Printed Name and Title Gastonia, NC 28054 Printed Name and Title DocuSign Envelope ID: D488A4DA-6COC-4F1F-A676-98CFE932E2B5 Attachment A—Description of the Project The County has purchased a roughly 4260 square foot load bearing masonry building at 3800 Hwy 70, Efland, NC with the intentions of renovating this into a new EMS facility.There are no planned additions. The current plan is that the building structural system will be updated and revised to bring the renovated building up to current structural code requirements for an Essential facility.As part of this proposal,we have included costs from our structural engineer for analysis of the existing structural systems and design (if possible)of additional structural support systems to bring the existing structure into compliance, prior to proceeding.After the initial analysis is complete, we will review with the owner to see if bringing the current structure up to code is feasible and cost effective. DocuSign Envelope ID: D488A4DA-6COC-4F1F-A676-98CFE932E2B5 Attachment B—Description of Basic Services -Standard Architectural,Civil, Structural, Plumbing, Mechanical, and Electrical Design for a renovation project. -Telecom and Data system pathway infrastructure and coordination with county vendors is included; however, design of voice and data cabling and systems is not. -Standard Fire Protection Design -A construction period of 12 months is assumed for construction administration purposes. DocuSign Envelope ID: D488A4DA-6COC-4F1F-A676-98CFE932E2B5 Attachment C—Format of Total Project Cost Estimates See Attachment C—Cost Estimate Sample DocuSign Envelope ID: D488A4DA-6COC-4F1F-A676-98CFE932E2B5 Attachment D—Key Milestone Listing Assuming start date of June 3, 2019 Schematic Design: June3-July 18, 2019 Design Development: July 19-Sept 2, 2019 Construction Drawings: Sept 3- Dec 2, 2019 Permit Review: Dec 3—Jan 3, 2020 Bidding Jan 7—Feb 4, 2020 County Approval/Contracts: Feb 4—Mar 4, 2020 Construction Administration: March—Dec, 2020 Closeout/Occupancy: Jan 2021 DocuSign Envelope ID: D488A41DA-6COC-41`1 F-A676-98CFE932E2135 911111111111111111 Stewart • Cooper • Newell April 24, 2019 (rev 2) Ms. Angle Barnes Capital Projects Manager Orange County Asset Management Services 131 West Margaret Lane Hillsborough, NC 27278 Re: Professional Services Proposal Renovation of Existing Facility for EMS Dear Ms. Barnes, Thank you for the opportunity to provide this proposal for professional services for the EMS renovation project. It is our understanding that the County has purchased a roughly 4,260 sf existing load bearing masonry building at 3800 Hwy 70, Efland, NC with the intentions of renovating this into a new EMS facility. There are no planned additions. The current plan is that the building structural system will be updated and revised to bring the renovated building up to the current structural code requirements for an Essential facility. As part of this proposal, we have included costs from our structural engineer for analysis of the existing structural systems and design (if possible) of additional structural support systems to bring the existing structure into compliance,prior to proceeding. After the initial analysis is complete, we will review with the owner to see if bringing the current structure up to code is feasible and cost effective. At the County's request, we are proposing the following scope of services; Standard Architectural, Civil, Structural, Plumbing, Mechanical, and Electrical Design for a renovation project. - Telcom and Data system pathway infrastructure and coordination with county vendors is included; however, design of voice and data cabling and systems is not. - Standard Fire Protection Design - Professional cost estimating - A construction period of a maximum of 12 months is assumed for construction administration purposes. The proposed fee to provide the above services shall be fixed fee of$141,600 plus reimbursable expenses. architecture James C.Stewart,AIA l Kenneth C. Newell,AIA I James R. Stumbo,AIA needs assessment 719 bast Second Avenue•Gastonia, NC 28054 master planning P: 704.865.6311 1 interiors F:704.865,0046 consulting 1.800.671.0621 www.scn-architects.com DocuSign Envelope ID: D488A41DA-6COC-41`1 F-A676-98CFE932E2135 5 Exclusions: - No testing of existing structure is included to determine existing masonry reinforcement placement. This, if needed, will be provided by the owner. The design team will assist the owner in acquiring these services. - No surveying or geotechnical exploration is included; however, the design team will assist the owner with acquiring these services, if requested. - The facility will not be LEED certified and therefore no LEED design or certification services are included. The civil engineering design is based upon the assumption that due to the size of the facility and project that no Stormwater Management design or erosion control permit will be required. With this assumption, the fee includes design of required erosion control measures for the contractor during construction. As an add alternate to the fee proposal, if needed, we will include stormwater management design and calculations for an additional fee as stated below. Similarly, due to the minimal site work being proposed, it is our hope that landscape improvements beyond re- grassing will not be required. A fee to add this cost is also stated below. At the request of the County we are also providing an add fee alternate for providing the design of a roughly 60 kw roof top photovoltaic system. Lastly, the county has requested a fee for an add if the county decides to split the project so that it would be bid as 2 projects. This additional fee is also included below. Additional add alternate fee items: 1. Stormwater Management Design $8,000 2. Landscape Design 2,000 3. Design of roughly 60kw solar sys. 5,200 4. Additional Bid Package 16,500 Our proposed schedule for the project is: Schematic Design: June3 - July 18 Design Development: July 19 - Sept 2 Construction Drawings: Sept 3 - Dec 2 Permit Review: Dec 3 Jan 3, 2020 Bidding: Jan 7—Feb 4 County Approval/ Contracts: Feb 4—Mar 4 Construction Administration: March—Dec Closeout/Occupancy: Jan 2021 We look forward to serving the County on this important project. Please let me know if you have any questions regarding this proposal or would like any additional information. rel ARCHITECTURE PLANNING JJa R. Stu bo, AIA, LEED-AP BD+C INTERIORS 2 CONSULTING DocuSign Envelope ID: D488A4DA-6COC-4F1F-A676-98CFE932E2B5 4/23/2018 Paraclete, Incorporated April 23, 2018 Proiect Data Project Name Public Safety Classroom an age Location Beaufort NC Owner Beaufort County Com nity Ilege Architect Stewart Cooper Ne II Site Area 2.0 Acres Building Area 7 29 Square t Floors 1 Design Stage Design D velop New Construction Yes Renovation No Cost Estimate Total Estimated Bui Ing C $2, 00 90 Cost /SF of Building 41.47 Potential Sales Tax Re a $ ,890.40 1 DocuSign Envelope ID: D488A4DA-6COC-4F1F-A676-98CFE932E2B5 SUMMARY 4/23/2018 DD Estimate Paraclele, Incorporaled DIV DESCRIPTION MATERIAL LABOR CONTRACT TOTAL 02 EXISTING CONDITIONS $0 $0 $0 $0 03 CONCRETE $60,237 $31,222 $33,130 $124,589 04 MASONRY $68,973 $ 133:381 $202,354 05 STEEL $34,374 0 $ 157 $50,530 06 CARPENTRY $2,627 866 0 $5,493 07 THERMAL/MOISTURE PROTECTION $8,255 $8:24 1 1 29,14 $145,641 08 OPENINGS $31,998 $14,0 61,419 $107,496 09 FINISHES $0 $0 $1 218 $125,218 10 SPECIALTIES $34,7 $4,283 1,1 $50,130 11 EQUIPMENT $0 $0 $0 $0 12 FURNISHINGS $0 0 $0 $0 13 SPECIAL CONSTRUCTION $73,3 $64,793 $138,184 14 CONVEYING SYSTEMS $0 $0 $0 21 FIRE SUPPRESSION 0 $0 $0 $0 22 PLUMBING $40, $25,499 $66,311 HEATING,VENTILATING,AND Al 23 CONDITIONING $0 $69,341 $107,870 26 ELECTRICAL 6 $0 $77,958 $202,623 27 COMMUNICATIONS $ 28 $0 $9,169 $12,797 28 ELECTRONIC SAFE T AND ITY $10 0 $0 $3,277 $13,957 31 EARTHWORK $0 $0 $105,736 $105,736 32 EXTERIOR IMPROVEME TS $0 $0 $171,071 $171,071 33 UTILITIES $0 $0 $177,031 $177,031 Subtotal $532,897 $60,691 $1,213,444 $1,807,032 General Conditions $271,055 Contingency $207,809 Contractor's Profit $114,295 TOTAL $2,400,190 2 DocuSign Envelope ID: D488MDA-6COC-41`1 F-A676-98CFE932E2B5 DETAIL 4/23/2018 � DIDEstimate ma 7 Paraclete.lncorporaled TERIAL MASTERFORMAT SECTION DESCRIPTION QTY UNIT PRICE AMOUNT PRICE AMOUNT CONTRACT TOTAL Concrete 1000 CONCRETE FORMING AND ACCESSORIES 1100 Concrete Forming Control Joint 1,500 LF $0.50 750.00 $1.00 $1,500.00 $2,250.00 Slab Edge 462 LF $1.00 62.00 $1.00 $462.00 $924.00 Anchor Bolt Template 22 EA $100.00 200.00 $75.00 $1,650.00 $3,850.00 Concrete Accessories Anchor Bolt 88 EA $75.00 600.00 $50.00 4,400.00 $11,000.00 Vapor Barrier 7,350 SF $0.05 67.50 $0.05 67.50 $735.00 Capillary Fill 86 CY $35.00 994.44 $25.00 PM,138.89 $5,133.33 2000 CONCRETE REINFORCING 21 00 Reinforcing Steel 7 TON $1,500.00 $9,843.75 $950.00 $6,234.38 $16,078.13 Welded Wire Fabric 2200 Reinforcing 7,700 SF $0.25 $1,925.00 $0.20 $1,540.00 $3,465.00 3000 CAST-IN-PLACE CONCRETE 31 00 Structural Concrete Spread Footings 47 CY $115.00 $5,405.0 $5 . 0 $2,350.00 $7,755.00 Continuous Footings 37 CY $125.00 $4,625.00 $45.0 $1,665.00 $6,290.00 Slab on Grade 91 CY $125.00 $150.00 $13,650.00 $25,025.00 Fine Grade Slab 7,000 SF $0.15 $1,050.00 $1,050.00 Footing Excavation 126 CY $1 .00 $1,890.00 $1,890.00 Backfill 38 CY 0 $302.40 $302.40 3500 Concrete Finishing 7,000 SF $0.25 $1,750. 0.90 $6,300.00 $8,050.00 6000 GROUTING 6200 Non-Shrink Grouting 22 EA $ .00 770.00 5 1'100.00 $1,870.00 General Requirements $7,- `15 $2,908.91 $4,081.11 $14,350.18 Sales Tax �3,80a. $3,808.88 Labor Burden $8,920.67 $8,920.67 Sub Bonds $1,841.21 $1,841.21 Commissioning TOT $60,236.73 $31,222.35 $33,129.72 $124,588.80 04 Masonry 2000 UNIT MASONRY 21 00 Clay Unit MasorjK Brick 2 500.0 945.5 $1,600.00 $35,025.76 $45,971.31 2200 Concrete yfit Masonry U EA .00 $426.94 $8.00 $1,138.50� $1,565.44 2" MU 4, EA $4.50 $20,270.25 $12.00 $54,054.00 $74,324.25 einfo TON $1,650.00 $11,385.00 $950.00 $6,555.00 $17,940.00 ill 9 CY $145.00 $10,005.0 $150.00 $10,350.00 $20,355.00 4000 STONE ASS BL Stone Masonry Stone Header 3 LF $35.00 $1,120.00 Sao no $960.00 $2,080.00 Stone Watertable 12 LF $25.00 $5,300.00 $25.00 $5,300.00 $10,600.00 General Requirements $8,917.91 $17,007.49 $25,925.40 Sales Tax $601.96 $601.96 Labor Burden 41 Sub Bonds $2,990.45 $2,990.45 Commissioning Total 8,972.61 $133,381.21 $202,353.81 OS Steel 1200 Structural Steel Framing 122 Structural Steel for Buildings 10 TON $2,400.00 $24,000.00 $1,100.00 $11,000.00 $35,000.00 5000 METAL FABRICATIONS 5800 Formed Metal Fabrications Pipe Bollards EA $250.00 $4,000.00 $150.00 $2,400.00 $6,400.00 General Requirements $4,200.00 $2,010.00 $6,210.00 Sales Tax $2,173.50 IM $2,173.50 Labor Burden Sub Bonds $746.75 $746.75 Commissioning Total $34,373.50 $16,156.75 $50,530.25 3 DocuSign Envelope ID: D488A41DA-6COC-41`1 F-A676-98CFE932E2B5 DETAIL 4/23/2018 � DIDEstimate ma 7 Faraclete.fncorporaled MASTERFORMAT SECTION DESCRIPTION QTY UNIT PRICE L AMO PRICE AMOUNT TOTAL WOOD,PLASTICS,AND COMPOSITES 1000 ROUGH CARPENTRY 1053 Miscellaneous Rough Carpentry Blocking 1 LS $1,000.00 000.00 $1,000.00 1'000.00 $2,000.00 41 00 Architectural Wood Casework 41 13 Wood-Veneer-Faced Architectural Cabinets Counter Tops 12 LF $95.00 $1,140.0r $ .00 780.00 $1,920.00 General Requirements $321.00 267.00 $588.00 Sales Tax $166.12 $166.12 Labor Burden $818.80 $818.80 Sub Bonds Commissioning 0 1 Total $2,627.12 2,865.80 $5,492.92 07 THERMAL AND MOISTURE PROTECTION 1000 DAMPPROOFING AND WATERPROOFIN 1100 Dampproofing 11 13 Bituminous Dampproofing 3,75 SF 25 938. 0.50 $1,877.50 $2,816.25 2000 THERMAL PROTECTION 2100 Thermal Insulation 482 SF $0. 86 $0.50 $3,241.00 $8,102.50 4000 ROOFING AND SIDING PA S 41 00 Roof Panels 8,161 SF $9.00 $73,449.00 $73,449.00 4200 Wall Panels 2,2 $8.00 $17,968.00 $17,968.00 6000 FLASHING AND SH T METAL 61 00 Sheet Metal Roofi Sheet Met lashing a 6200 Tri F $12.00 $7,608.00 $7,608.00 7000 ROOF A WALL SPECIAL A SORI 7200 Roof essories nopy SF A $40.00 $2,480.00 $2,480.00 LF $4.00 $924. $4.00 $924.00 $1,848.00 8000 FIRE AN SM C N 8400 Firestoppin 1 S $3,000.00 $3,000.00 $3,000.00 9000 JOINT PROT47,,l 9200 Joint Sealants LS $5,000.00 $5,000.00 $5,000.00 General Requirements $1,008.64 $767.78 $16,564.35 $18,340.76 Sales Tax $521.97 $521.97 Labor Burden $2,354.51 $2,354.51 Sub Bonds $2,152.33 $2,152.33 Commissioning Total $8,254.86 $8,240.79 $129,145.68 $145,641.33 4 DocuSign Envelope ID: D488A41DA-6COC-41`1 F-A676-98CFE932E2B5 DETAIL 4/23/2018 � DIDEstimate ma 7 Faraclete.fncorporaled MASTERFORMAT SECTION DESCRIPTION QTY UNIT PRICE L AMO PRICE AMOUNT TOTAL OPENINGS 1200 Metal Frames 1213 Hollow Metal Frames Single 19 EA $125.00 375.00 $75.00 1,425.00 $3,800.00 Single w/sidelite 1 EA $250.00 50.00 $95.00 $95.00 $345.00 1300 Metal Doors 1313 Hollow Metal Doors 6 EA $150.00 900.00 $75.00 450.00 $1,350.00 1316 Aluminum Doors 1 EA $2,500.00 $2,500.00 $2,500.00 1400 Wood Doors 1416 Flush Wood Doors 15 EA $350.00 $5,250.00 $75.00 $1,125.00 $6,375.00 3000 SPECIALTY DOORS AND FRAMES 3300 Coiling Doors and Grilles Roll Up 4 EA $6.500.00 $26,000.00 $26,000.00 5000 WINDOWS 51 00 Metal Windows W1 1 EA $1,020. $1,020.00 $1,020.00 W2 1 EA $1,904.00 $1,904.00 $1,904.00 W3 5 EA $2 96.80 $14,484.00 $14,484.00 7000 HARDWARE 71 00 Door Hardware 21 EA $750.00 $15,750.0 150.00 $3, 0.00 $18,900.00 8000 GLAZING 81 00 Glass Glazing 44 SF $35.00 $1,540.00 0 $2,420.00 $3,960.00 9000 LOUVERS AND VENTS 9100 Louvers 3 EA 0 $2,250.00 $2,250.00 General Requirements $3, 5 311.75 $12,433.20 $17,654.70 Sales Tax 02 $2,023.30 Labor Burden $4,022.70 $4,022.70 Sub Bonds $907.67 $907.67 Commissioning Total $14,079.45 $61,418.87 $107,496.36 09 FINISHES 2000 PLASTER AND GYPSU OARD 21 00 Plaster and Gypsum and Assemblies 2200 Non- ted Wall LF $42.75 $15,945.75 $15945.75 Fir Rated Wall $63.00 $3,024.00 $3,624.00 Exterior Wall 2 $124.00 $35,588.00 $35,588.00 2900 Gypsum Bqdird Gypsu gWeiliffg 62 SF $5.00 $310.00 $310.00 3000 TILING 31 00 h r-Not Tili ram oor SF $12.00 $6,264.00 $6,264.00 5000 CEILINGS 51 00 Acoustical Ceilings 51 13 Acoustical Panel Ceilings A 17 SF $2.25 $9,263.25 $9,263.25 6000 01iFLOORING 6500 Resilient Flooring 65 13 Resilient Base and Accessories Rubber Base 894 LF $1.25 $1,117.50 $1,117.50 6519 Resilient Tile Flooring 3,760 SF $3.75 $14,100.00 $14,100.00 7000 WALL FINISHES 7200 Wall Coverings Ceramic Wall Tile 862 SF $12.00 $10,344.00 $10,344.00 9000 PAINTING AND COATING 9100 Painting 91 23 Interior Painting 11,320 SF $1.00 $11,320.00 $11,320.00 General Requirements $16,091.48 $16,091.48 Sales Tax Labor Burden Sub Bonds $1,850.52 $1,850.52 41 Commissioning Total $125,218.49 $125,218.49 5 DocuSign Envelope ID: D488A41DA-6COC-41`1 F-A676-98CFE932E2135 DETAIL 4/23/2018 � DIDEstimate ma 7 Paraclete.lncorporaled MASTERFORMAT SECTION DESCRIPTION QTY UNIT PRICE PRICE TOTAL 10 SPECIALTIES 1000 INFORMATION SPECIALTIE 1400 Sig-age Monument Sign 1 EA $6,000.00 6,000.0 $6,000.00 2000 INTERIOR SPECIALTIES 21 00 Compartments and Cubicl0 es 21 13 Toilet Compartments 2200 Partitions 7 EA $1,800.00 $12,600.0 $25 $1,750. $14,350.00 22 33 Accordian Folding Partitians Folding Wall 30 LF $476.00 $14,280.0 .00 $90 $15,180.00 Toilet,Bath,and Laundry 2800 Accessories 23 EA $ .00 $', .0 $3 05.00 $1,840.00 4000 SAFETY SPECIALTIES 4400 Fire Protection Specialties INTERIOR UNFRAMED 4410 SIGNS 21 $12 .00 $2,625.00 $2,625.00 4413 Fire Extinguisher Cabinets 3 A $ .0 75.00 5.00 105.00 $480.00 4416 Fire Extinguishers 2 EA General Requirements $�'243.50 $399.00 $1,428.75 $6,071.25 Sales Tax $2,196 1 $2,196.01 Labor Burden $1,223.60 $1,223.60 Sub Bonds $164.31 $164.31 Commissioning Total $34,729.51 $4,282.60 $11,118.06 $50,130.17 191111111116 13 Special C struction 3000 SPECIALS UCT S 3400 Fabricated En eer res Pre Engineered Iding 7, SF $9.00 $63,261.00 $8.00 $56,232.00 $119,493.00 General Requirements $9,489.15 $8,434.80 $17,923.95 Sales Tax $640.52 $640.52 Labor Burden Sub Bonds $126.52 $126.52 Commissioning Total $73,390.67 $64,793.32 $138,183.99 6 DocuSign Envelope ID: D488A41DA-6COC-41`1 F-A676-98CFE932E2135 DETAIL 4/23/2018 � DIDEstimate ma 7 Paraclete.lncorporaled MASTERFORMAT SECTION DESCRIPTION QTY UNIT PRICE L AMO PRICE AMOUNT TOTAL 22 Plumbing 1000 PLUMBING PIPING AND PUMPS 1100 Facility Water Distribution 1119 DOMESTIC WATER PIPING 00 19 DOMESTIC WATER PIPING SPECIALTIES Typre K Copper-1/2" 40 LF $9.00 $360.00 $4.00 $160.00 $520.00 Typre K Copper-3/4" 250 LF $5.19 $1,296.25 qj $1,250.00 $2,546.25 Typre K Copper-1" 80 LF $6.80 $543.60 $7.00 $560.00 $1,103.60 Typre K Copper-1 1/4" 20 LF $8.42 $168.30 $ .00 $180.00 $348.30 Typre K Copper-1 1/2" 40 LF $9.00 $360.00 7. 0 $296.00 $656.00 Typre K Copper-2" 50 LF $10.20 $510.00 $8.4 $420.00 $930.00 Bronze Ball Valve Soldered FN General Purpose 20 EA $75.00 $1,500.0 $75.00 $1,500.00 $3,000.00 Insulation 480 LF $4.50 2,16 .00 50 $1,200.00 $3,360.00 Facility Sanitary Sewerage 31163 16 SANITARY WASTE AND VENT PIPING PVC 2" 130 LF $3.54 460.20 $1 $1,560.00 $2,020.20 PVC 3" 30 LF $7.15 214.50 .00 $450.00 $664.50 PVC 4" 80 LF $9.73 $778.40 .00 $1,440.00 $2,218.40 30 00 PLUMBING EQUIPMENT Grease Interceptor,Acid Resistant Coated Steel,50 gpm 1 EA $4,542.0 $ 42.0 00.00 $40014 $4,942.00 3400 Fuel-Fired Domestic Water Heaters Gas fired 100 Gal 1 A 4000 PLUMBING FIXTURES 42 00 -1111[goMerc Plumbing Fixtures Water Closet;Floor Mount, Manual Flush Valve,Sea 3 $25 9 61.67 $200.00 $600.00 $1,361.67 Lavatory,Counter,Ph to o e F ucet 4 EA 22.96 $200.00 $800.00 $3,422.96 Double SS Sink;Sin Lever Faucet,Trim,Gri rain&P- Trap R 8.62 68.62 $200.00 $200.00 $1,068.62 Urinal all Hung, II arrier,Flu $53 0 35.70 $200.00 $200.00 $735.70 Electric A Wat ooler; Wall me '-L Drin ' g in EA $579.07 579.07 $300.00 $300.00 $879.07 Mop Service B in;Uti'ty Faucet&Hose,Mop a & ap; 1 EA $402.87 $402.87 $200.00 $200.00 $602.87 Mixing Va EA $160.56 $321.12 $150.00 $300.00 $621.12 Floor Drain Floor Drain 6 EA $172.04 $1,032.24 $100.00 $600.00 $1,632.24 Trench Drain 50 LF $210.87 0,543.50 $100.00 $5,000.00 $15,543.50 Wall Cleanout; 1 EA $69.39 69.39 $75.00 $75.00 $144.39 Frost Proof Wall Hydrant 3 EA $327.13 981.39 $125.00 $375.00 $1,356.39 Hose Bibb 2 EA $43.95 $87.90 $75.00 $150.00 $237.90 6000 GAS AND VACUUM SYSTEMS FOR LABORATORY AND H LTHCARE ILITIES 6300 Gas Systems for Laboratory and Healthcare Facilities 1353 Natural Gas Piping Schedule 40 Black Steel Gas; 1-1/2" 300 LF $5.15 $1,545.00 $10.35 $3,105.00 $4,650.00 General Requirements $4,986.70 $3,198.15 $8,184.85 Sales Tax $2,580.62 $2,580.62 Labor Burden Sub Bonds $979.97 $979.97 Commissioning Total $40,812.00 $25,49 $66,311.12 7 DocuSign Envelope ID: D488MDA-6COC-41`1 F-A676-98CFE932E2B5 DETAIL 4/23/2018 DID Estimate �a 7 Paraclete.lncorporaled MASTERFORMAT SECTION DESCRIPTION QTY UNIT PRICE AMc PRICE MOUNT TOTAL 23 HEATING,VENTILATING,AND AIR-CONDITIONING 3000 HVAC AIR DISTRIBUTION 31 00 HVAC Ducts and Casings Rectangle&Round Galvanized Steel Ductwork 2,500 LB $5.75 $14,375.00 0 $3,750.00 $18,125.00 Diffuser 33 EA $70.0 $2,310.00 $7 $2,310.00 $4,620.00 Insulation Ductwork 2,000 SIF 0.45 " 00A, $ $300.00 $1,200.00 3300 Air Duct Accessories Fire Damper 6 EA $100.0 75.00 $450.00 $1,050.00 3400 HVAC Fans Exhaust Fan Centrifugal Belt Drive Greenheck GB Series EA $1,8 $600.00 $3,600.00 $14,400.00 5000 CENTRAL HEATING EQUIPM T 5200 Heating Boilers Unit He er 2 EA $250.00 $500.00 $2,900.00 7000 CENTRAL HVAC EQU ENT 7500 Custom-Packaged tdoor HVAC Split AC System 4 E $12,000.00 $48,000.00 41 $48,000.00 General Re irements $4,707.75 $8,836.50 $13,544.25 Sales Tax $2,436.26 $2,436.26 Labor Burden Sub Bonds $1,594.13 $1,594.13 Commissioning al L $38,529.01 $69,340.63 $107,869.64 8 DocuSign Envelope ID: D488A41DA-6COC-41`1 F-A676-98CFE932E2B5 DETAIL 4/23/2018 DID Estimate �a 7 Paraclete.lncorporaled MASTERFORMAT SECTION DESCRIPTION QTY UNIT PRICE PRICE TOTAL 26 ELECTRICAL 1000 MEDIUM-VOLTAGE ELECTRICAL DISTRIBUTION 13 00 Medium-Voltage Switchgear 600A Main Switch Board Section 1 EA $5,000.00 00 $2,000.00 $2,000.00 $7,000.00 1800 Medium-Voltage Circuit Protection Devices 2000 LOW-VOLTAGE ELECTRICAL DISTRIBUTION 2400 Switchboards and Panelboards Panel 5 EA $1,800.00 $9,000.00 $600.00 $3,000.00 $12,000.00 Disconnect 3P-30A 8 EA $1,100.00 $8,800.00 $140.07 $1,120.56 $9,920.56 Feeder 600 LF $45.00 27,000.00 $35. $21,000.00 $48,000.00 27 Low-Voltage Distribution Equipment Devices and Branch Wiring 20A Duplex Receptacle 2 Gang(Includes 4"SO Box, Plaster Ring,Two Recepts and Wall Plate) 58 EA $65.00 0 $4,350.00 $8,120.00 20A Duplex GFI Receptacle 2 Gang(Includes 4"SO Box, Plaster Ring,Two Recepts and Wall Plate) $75.00 $75.00 $1,425.00 $2,850.00 Junction Box Power Location $100.0 0 $75.00 $75.00 $175.00 20A Branch Wire Circuit (3#12,1#12G in.75"C at 50' per device) 3,9 $2.00 80 0 $7,800.00 $15,600.00 Mechanical Connections 10 $300.00 3,0 $ 00.00 $2,000.00 $5,000.00 5000 LIGHTING 51 00 Interior Lighting 2'x4'Lay-in 2 Lamp Linear LED Fixture-Acrylic Lens 2 EA 95.00 65 $75.00 $2,025.00 $7,290.00 2'x4'Lay-in 2 Lamp Linear LED Fixture-Acrylic Lens 2 EA $7,84 $75.00 $2,400.00 $10,240.00 6"Horizontal 1 La Compact Fluor e ent Downlight-Facete ewter Cone $1 . 0 $75.00 4'Flouresce trip Fixtu E $125.00 $375.00 $75.00 $225.00 $600.00 8"Flourescen Strip Fix 9 EA $200.0 $1,800.00 $75.00 $675.00 $2,475.00 Recesse Can t $11 . 0 $770.0'0 $75.00 $525.00 $1,295.00 Emergency Ba r P 3 $ 5.00 $1,625.00 $75.00 $975.00 $2,600.00 Exterior 2 Headed ture with Aluminium Housing LED Lamps 6 E $350.00 $2,100.00 $75.00 $450.00 $2,550.00 Exit Light-LED Matte White Alum.Stencil Face Red Letters Universal Mount Dual Voltage,Provide Em Battery Pack 4 EA $130.00 $520.00 $75.00 $300.00 If $820.00 Photocell 1 EA $25.00 25.00 $75.00 $75.00 $100.00 Light Switching and Sensors Single Pole Switches Installed 18 EA $45.00 10.00 $55.00 $990.00 14 $1,800.00 Occupancy Sensor 9 EA $125.00 1,125.00 $75.00 $675.00 $1,800.00 Fixture Branch Circuiting 20A Branch Wire Circuit (4#12,1#12G in.75"C at 20' per fixture) 6,450 LF $2.00 $12,900.00 $2.00 $12,900.00 $25,800.00 Site Concrete(Transformer Pads Only) 2 CY $250.00 $500.00 $100.00 $200.00 $700.00 General Requirements $15,232.50 $9,777.83 $25,010.33 Sales Tax $7,882.82 $7,882.82 Labor Burden Sub Bonds $2,994.43 $2,994.43 Commissioning Total $124,665.32 $77.957.82 $202,623.14 9 DocuSign Envelope ID: D488MDA-6COC-41`1 F-A676-98CFE932E2135 DETAIL 4/23/2018 � DIDEstimate ma 7 Paraclete.lncorporaled MASTERFORMAT SECTION DESCRIPTION QTY UNIT PRICE L AMO PRICE AMOUNT TOTAL 27 COMMUNICATIONS 2000 DATA COMMUNICATIONS 21 00 Data Communications Network Equipment Data Equipment Rack 1 EA $3,000.00 $3,000.00 $3,000.00 Tele/Data Installed 31 EA $75.00 $2,325.00 $84.no $2,604.00 $4,929.00 Horizontal Data Cable 3,000 LF $0.21 $630.00 It $0.74 $2,205.00 $2,835.00 General Requirements $443.25 $1,171.351% $1,614.60 Sales Tax $229. $229.38 Labor Burden Sub Bonds $189.12 $189.12 Commissioning Total 627. $9,169.47 $12,797.10 ELECTRONIC SAFETY AND SECURITY 3000 ELECTRONIC DETECTION AND ALARM 31 00 Fire Detection and Alarm Fire Alarm Annuciator Panel 1 EA $1,500. $ 300.0 $300.00 if $1,800.00 Pull Stations 4 $25 1,0 $7 0 $300.00 $1,300.00 Smoke Detection Device 8 A $ .00 0 5.00 $600.00 $2,600.00 Tamper/Flow Device Relay EA $ 0 $75.00 Visual/Horn/Strobe Device 4 EA 300. $4,200.00 $105.00 $1,470.00 If $5,670.00 General Requirements $1,305.00 $400.50 $1,705.50 Sales Tax $675.34 $675.34 Labor Burden Sub Bonds $206.26 $206.26 Commissioning Total $10,680.34 $3,276.76 $13,957.10 31 EAR T ORK 1000 SITE EARIN 1100 Clearing d Gr in AC $4,000.00 $7,831.96 $7,831.96 1300 Selective Tr an Rem I and Tr' ming Earth Stripping nd 1400 Stockpiling 50 CY $6.00 $3,000.00 $3,000.00 2000 EARTH MOVING 2200 Grading Surveying 1 LS $5,000.00 $5,000.00 $5,000.00 Rough Grade 85,290 SF $0.05 $4,264.50 $4,264.50 Fine Grade Site 78,090 SF $0.10 $7,809.00 $7,809.00 Fine Grade Building Pad 7,200 SF $0.25 $1,800.00 $1,800.00 Fine Grade Paved Areas 26,144 SF $0.20 $5,228.80 $5,228.80 Excavation and Fill Move Dirt on Site 1,500 CY $6.50 $9,750.00 $9,750.00 Structural Fill 984 CY $14.00 $13,776.00 $13,776.00 Gravel Fill 85 CY $25.00 $2,125.00 $2,125.00 Erosion and Sedimentation 2500 Controls 1 LS $20,000.00 $20,000.0041 $20,000.00 3000 EARTHWORK METHODS 3700 Riprap 1 LS $10,000.00 $10,000.00 $10,000.00 am General Requirements $13,587.79 $13,587.79 Sales Tax Labor Burden Sub Bonds $1,562.60 $1,562.60 Commissioning TOTAL $105,735.64 $105,735.64 10 DocuSign Envelope ID: D488A4DA-6COC-4F1 F-A676-98CFE932E2135 DETAIL 4/23/2018 � DIDEstimate Ma 7 Paraclete.lncorporaled MASTERFORMAT SECTION DESCRIPTION QTY UNIT PRICE PRICE AMOUNT TOTAL 32 EXTERIOR IMPROVEMENTS 1000 BASES,BALLASTS,AND PAVING 1200 Flexible Paving Light Duty Asphalt 312 SY $26.00 $8,112.00 $8,112.00 Heavy Duty Asphalt 1,149 SY $30.00 $34,470.00 $34,470.00 1300 Rigid Paving SY Sidewalk 73 SY $5. $375.00 $375.00 Concrete Paving 352 SY $ .23 $3,602.27 $3,602.27 3000 SITE IMPROVEMENTS 9000 PLANTING 1 LS $50,000.0 $50,000.00 $50,000.00 General Requirements 21,983.89 $21,983.89 Sales Tax Labor Burden Sub Bonds $2,528.15 $2,528.15 Commissioning TOTAL $171,071.311 $171,071.31 UTILITIES 1000 WATER UTILITIES 1100 Water Utility Distribution Piping 8"PVC 600 LF $90 $54,000.0041 $54,000.00 8"DIP 70 IF $ 00 $8,050.00 $8,050.00 2"PVC 114 LF 50.00 $5,700.00 $5,700.00 1200 Water Utility Distribution Equipme Fire Hydrant 1 EA $3,000.00 $3,000.00 $3,000.00 Gate Valy 4 $250.00 $1,000.00 if $1,000.00 3000 SANITARY SEWERAGE VflLITIES 31 00 Sanitary Utility Sewera Piping 8"PVC LF $75.00 $37,500.00 $37,500.00 4'PVC LF $55.00 $3,905.00 if $3,905.00 3900 Sanitary Utility Sew age Str ures nhol $3,500.00 $14,000.00 $14,000.00 4000 STORM DRAINAGE UTI TI 41 00 Storm Utility Drainage Pipin 18"RCP 1 $26.00 $3,510.00 $3,510.00 49 00 Storm Drainage Structures 41 Precast Boxes 6 E $3,500.00 $21,000.00 $21,000.00 General Requirements $22,749.75,o $22,749.75 Sales Tax Labor Burden Sub Bonds $2,616.22 $2,616.22 Commissioning TOTAL $177,030.97 $177,030.97 11 DocuSign Envelope ID: D488A4DA-6COC-4F1F-A676-98CFE932E2B5 Attachment E-Consultants and Key Personnel Architect/Primary Contact Stewart-Cooper-Newell Architects 719 E. Second Ave. Gastonia, NC 28054 704-865-6311 Point of Contact:James Stumbo Civil Engineer grounded Engineering PO Box 37132 Raleigh, NC 27627 919-438-3694 Point of Contact: Sean Dolle Structural Engineering Taylor and Viola Structural Engineers, PC PO Box 2616 Hickory, NC 28603 828-328-6331 Point of Contact: Kirk Viola PME Optima Engineering 150 Fayetteville St Suite 520 Raleigh, NC 27601 1927 S.Tryon Street Suite 300 Charlotte, NC 28203 704-338-1292 Point of Contact: Brandon Miller Cost Estimating Paraclete, Inc 1013 Brenham Ln Matthews, NC 28105 704-661-2599 Point of Contact: Perry Culpepper DocuSign Envelope ID: D488A4DA-6COC-4F1F-A676-98CFE932E2B5 S Stewart-Cooper Newell Architects HOURLY RATE & REIMBURSABLE SCHEDULE Architectural Principal $175.00 Ihr. Architect $150.00 1 hr. Project Manager -1 $130.00 Ihr. Project Manager-II $100.00 Ihr. Architectural Technician $ 80.00 Ihr. Construction Administrators $100.00 Ihr. Business 1 Office Manager $ 90.00/hr. Administration $ 60.00]hr. REIMBURSABLE SCHEDULE Reproduction: Copies(Black&White)-------------------------- $ 0,10 lea. Copies (Color -8-112 x 11) -------------------- $ 0.85 lea. Copies (Color- 11 x 17)------------------------- $ 1.50 lea. Large Format Bond Plots: 24 x 36 ----------------------------------- $ 2.50 lea. 18 x 24------------------------------- --- $ 2.00/ea. 30 x 42 ----------------------------------- $ 3.50/ea. 30 x 21 --------------------- ------------- $ 2.50 lea. 36 x 48----------------------------------- $ 4.50 lea. 12 x 18----------------------------------- $ 1.50 lea. 11 x 17----------------------------------- $ 1.50 lea. Large Format Reproducibles: 24 x 36 ----------------------------------- $ 12.00 lea. 30 x 42 ----------------------------------- $ 15.001ea. Specifications ------------------------------------- $75.001ea. Presentation Charges: 30 x 42 Color plot-------------------------------- $ 60.00 lea. 30 x 42 Color plot on board------------------- $80.00 lea. 24 x 36 Color plot--------------------------------- $45.00 lea. 24 x 36 Color plot on board------------------- $65.00 lea. CD of drawings -$1.00 per drawing recorded on CD Postage I Shipping I Courier----------------------------- Cost x 1.20 Fax-----------------------------------------------------------$ 1.00 per sheet Travel (Meals, Lodging,Airfare, Rental Car)-------- Cost x 1.20 Mileage-------------------------------------Federal mileage rate x 1.20 ARCHITECTURE PLANNING INTERIORS CONSULTING DocuSign Envelope ID: D488A41DA-6COC-41`1 F-A676-98CFE932E2B5 DATE(MM/DD/YYYY) �� CERTIFICATE OF LIABILITY INSURANCE 74/11/2019 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: Pamela Paul Watson Insurance Agency, Inc. PHONE FAX 245 East Second Avenue WC No Ext:704-854-4656 A/C No):704-866-9866 PO Box 879 ADDRESS: ppaul@watsoninsurance.com Gastonia NC 28053-0879 INSURER(S)AFFORDING COVERAGE NAIC# INSURERA:Cincinnati Insurance Company 10677 INSURED INSURER B:Travelers Casualty&Surety Company of America 19038 Stewart-Cooper-Newell Architects, P.A.719 East Second Ave INSURERC:Accident Fund National Insurance Company 12305 Gastonia NC 28054 INSURERD: INSURER E INSURER F COVERAGES CERTIFICATE NUMBER:213051763 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUBR POLICY EFF POLICY EXP LIMITS LTR IN SD WVD POLICY NUMBER MM/DD/YYYY MM/DD/YYYY A X COMMERCIAL GENERAL LIABILITY Y EPP0184359 7/7/2018 7/7/2019 EACH OCCURRENCE $1,000,000 CLAIMS-MADE OCCUR DAMAGE TO RENTED PREM SES(Ea occurrrence $500,000 MED EXP(Any one person) $10,000 PERSONAL&ADV INJURY $1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $2,000,000 X POLICY� PECOT- LOC PRODUCTS-COMP/OP AGG $2,000,000 OTHER: $ A AUTOMOBILE LIABILITY Y EBA0184359 7/7/2018 7/7/2019 COMBINED SINGLE LIMIT $500,000 Ea accident X ANY AUTO BODILY INJURY(Per person) $ X OWNED SCHEDULED BODILY INJURY(Per accident) $ AUTOS ONLY AUTOS X HIRED �( NON-OWNED PROPERTY DAMAGE $ AUTOS ONLY AUTOS ONLY Per accident A X UMBRELLALIAB X OCCUR EPP0184359 7/7/2018 7/7/2019 EACH OCCURRENCE $1,000,000 EXCESS LIAB CLAIMS-MADE AGGREGATE $1,000,000 DED X RETENTION$ $ C WORKERS COMPENSATION WCV6145835 7/7/2018 7/7/2019 X PER OTH- P AND EMPLOYERS'LIABILITY Y/N STATUTE ER ANYPROPRIETOR/PARTNER/EXECUTIVE NIA E.L.EACH ACCIDENT $1,000,000 OFFICER/MEMBER EXCLUDED? (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $1,000,000 If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $1,000,000 B Professional Liability 105598431 4/17/2019 4/17/2020 Occurence $1,000,000 Aggregate $2,000,000 DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached if more space is required) CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. Orange County 131 West Margaret Lane AUTHORIZED REPRESENTATIVE Hillsborough NC 27278 � r CI�1 ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD DocuSign Envelope ID: D488A41DA-6COC-41`1 F-A676-98CFE932E2135 e t Orange County Financial Services Department--Purchasing Division REQUEST FOR 0 UAL IFICATIONS#5194 Design of EMS Station Prototypes July 1, 2013 Orange County Emergency Services is seeking qualified firms to provide prototype design services for EMS Stations. Proposals must be received in the office of the Purchasing Agent, 200 S. Cameron Street, PO Box 8181, Hillsborough, NC 27278 no later than 5 pm (D-EST),July 23, 2013. I. Background In 2012, Orange County hired a consultant to provide a strategic outlook on the EMS Service delivery throughout the county. As a result of that study, a need to look at different EMS Station designs was identified. Orange County does not have any dedicated stand-alone EMS stations, Traditionally, EMS stations ' were co-located with other departments or in county buildings were refurbished to function as EMS stations, Given the diverse distribution of population in Orange County the study suggested looking at multiple different models for EMS Stations to ensure cost effectiveness and operational efficiency. Orange County is looking to design three different prototypes; stand-alone station, addition to existing fire station, co-located station in a non-emergency services facility. The prototypes should be designed to accepted national standards and also follow the guidelines in FEMA's Safety and Health Considerations for the Design of Fire and Emergency Medical Services Stations document, The designs will be used for future construction projects as the EMS system continues to grow over the next 5-10 years. Architectural and Engineering services for those future construction projects will be contracted through a separate qualifications based selection process at the appropriate time. II. SCOPE OF SERVICES The selected firm shall be responsible for the work as described in this document. The firm will work with an owner design committee which shall include a representative from the County Manager's office, Asset Management Services Director, Emergency Services staff, Ill. SUBMISSION A. Submittals; Submit two (2) hard copies (duplex on recycled paper), marked "Emergency Services Station Prototype Design" and one electronic submittal. The electronic version must be a single .pdf file on either a thumb drive or CD Proposals must be received in the office of the Purchasing Agent, 200 S. Cameron Street, PO Box 8181, Hillsborough, NC 27278 no later than 5 pm (D-EST), July 23, 2013. Page 9 of 9 DocuSign Envelope ID: D488A41DA-6COC-41`1 F-A676-98CFE932E2135 ti B. Qualification packages may be hand-delivered or mailed. If the submittal is sent by mail or commercial express, the Respondent shall be responsible for actual delivery of the qualification package to the groper county office before the deadline. All submittals become property of the County. Request for Qualification packages will not be accepted via fax machine or internst e- mail. C. Mark outside of envelope with RFQ No. 5194 and proposal subject, 'Emergency Services Station Prototype Design." D, Time is of the essence and any proposal or addenda pertaining thereto received after the announced time and date for submittal, whether by mail or otherwise, will be rejected. It is the sole responsibility of the firm to ensure that their proposal is received by the Purchasing Department personnel before the deadline indicated above. There is nothing in this RFQ that precludes the County from requesting additional information from firms at any time during the qualification process. E. Nothing herein is intended to exclude any responsibilities or in any way restrain or restrict competition. On the contrary, all responsible firms/individuals are encouraged to submit responses. The County of Orange reserves the right to waive any informalities, to reject any and/or all proposals, and to accept any proposal which in its opinion may be in the best interest of the County. F. Qualification packages may be withdrawn by written request prior to submittal deadline. IV. PREPARATION A. Firms are to submit qualification packages which present their qualifications and understanding of the services to be performed. Emphasis should be p#aced on completeness of services offered and clarity of content. All submittals should be complete and carefully worded and must convey all of the information requested by the County. If errors or exceptions are found in the firm's qualification package, or if the package fails to conform to the requirements of the RFQ, the County will be the sole judge as to whether that variance is significant enough to reject the firm's submittal. B. Qualification packages should be prepared simply and economically. All data, materials, and documentation shall be available in a clear, concise form. Orange County does not expect nor will any more favorable consideration be given to submittals with fancy covers or binding, color photographs, sample plans, non-pertinent information on other accomplishments of the firm which have no direct bearing on these projects, resumes of individuals who will not be engaged in the work, or pages of other non-projected related material. Brevity will be appreciated. Submittals shall be limited to twenty-five (25) pages, double sided 8 */z x 11, minimum 12 point font. Covers and dividers do not count in the twenty five (25)pages total. C, Firms requiring clarification or interpretation of this RFQ shall make a written request, which shall reach the Orange County Purchasing Department no later than the date and time for submittal of written questions (see Section VI, paragraph C). D. Any interpretation, correction or change of this RFQ will be made by Addendum. Addenda will be mailed or delivered to all who are known by the County Purchasing Deparbnent to have received a complete set of RFQ documents. It is the responsibility of the firm to ensure that all Addenda were received. E. All submittals shall provide a straight forward, concise description of firm's ability to satisfy the requirements of the RFQ. F. Qualification packages (and copies) should be bound in a single volume where practical. All Page 2 of 9 DocuSign Envelope ID: D488A41DA-6COC-41`1 F-A676-98CFE932E2135 documentation submitted with the offer should be bound in that single volume. G. In addition to the transmittal letter, the Non-Collusion Affidavit must be signed by a principal of the firm or an officer of the corporation duly authorized to bind the corporation. H. If any submittal includes comments over and above the specific information requested in this RFQ such comments must be included as a separate appendix. 1. The firm is solely responsible for all costs and expenses associated with the preparation of the submittal and of any supplementary presentation (including any oral presentation) if requested by County. J. Qualification Packages must be made in the official name of the individual, firm, or corporation under which the business is conducted (showing official business address) and must be signed in ink by a person duly authorized to legally bind the business entity submitting the qualification. V. GENERAL TERMS AND CONDITIONS A. NON-COLLUSION AFFIDAVIT Each qualification package must be accompanied by a notarized affidavit of non-collusion, executed by the firm or in the case of a corporation, by a duly authorized representative of said corporation. The Non-Collusion Affidavit is provided herein. B. ADDENDA/CHANGES Any additions, deletions, modifications or changes made to this RFQ shall be processed through the Orange County Purchasing Department. Any deviation from this procedure may result in the disqualification of the firm's submittal or the cancellation of any contract resulting from this RFQ, C. QUESTIONS Questions concerning this RFQ should be directed to: Orange County Purchasing Department David Cannell Purchasing Agent, 240 S Cameron Street, PO Box 8181, Hillsborough, NC 27278; (919) 245-2651; dcannellOOrangecounty,nc.aov (preferred) All questions pertaining to this RFQ must be submitted in writing no later than July 17, 2013. Only written questions will be considered formal. Any information given by telephone will be considered informal. Any questions that the County feels are pertinent to all proposers will be mailed as an addendum to the RFQ. Fax and e-mail messages will be treated as written questions. D. PROPRIETARY INFORMATION Trade secrets or proprietary information submitted by a firm in connection with a procurement transaction shall not be subject to the public disclosure under the North Carolina Public Records Act pursuant to NC General Statutes§66-152(3). however,the firm must invoke the protection Page 3 of 9 DocuSign Envelope ID: D488A41DA-6COC-41`1 F-A676-98CFE932E2135 of this section prior to or upon submission of the data or other materials, and must identify the data on other materials to be protected and state the reasons why protection is necessary. Each individual page considered a trade secret or proprietary information must be labeled "Confidential" in the top right corner. E. MINORITY BUSINESSES The County of Orange encourages all businesses, including DBE, minority and women-owned businesses to respond to all Requests for Qualifications- F. AWARDICONTRACT TIME No part of this solicitation is to be considered part of a contract, nor are any provisions contained herein to be binding of Orange County, Award shall be made to the responsible firm whose qualifications are determined to be most advantageous to the County, taking into consideration the evaluation factors set forth in the RFQ. A notice of contract award is anticipated by early to mid August. The detailed Scope of Work and schedule of deliverables shall be negotiated with the successful firm, G. CONTRACT DOCUMENT The successful firm will be required to enter into the county's standard design consultant services agreement. A copy of the County's standard Agreement is attached. H. SUBCONSULTANTS If any sub-consultants will be used for the project, the successful firm shall provide to the Purchasing Agent a list of names of any of the intended sub-consultants, their applicabie license number(s) and a description of the work to be performed by each sub-consultant. The successful firm shall not substitute other sub-consultants without the written consent of the County. The successful firm shall be responsible for all services performed by a sub-engineer as though they had been performed by the successful firm. Responsibilities include, but are not limited to, compliance with applicable licensing regulations. If at any time the County determines that any sub-consultatant is incompetent or undesirable, the County shall notify the successful firm accordingly, and the successful firm shall take Immediate steps for cancellation of the subcontract and replacement. Nothing contained in any contract resulting from this RFQ shall create any contractual relationship between any sub-consultant and the County of Orange. It shall be the successful firm's responsibility to ensure that all terms required in the attached contract are incorporated into all subcontracts. I. INSURANCE The successful respondent will be required to show proof of professional liability insurance in types and amounts satisfactory to the County. The County typically requires liability limits of at least $1,000,000 per occurrence with a $2,000,000 aggregate coverage. Exact limits would be determined during contract negotiations. Page 4 of 9 DocuSign Envelope ID: D488A41DA-6COC-41`1 F-A676-98CFE932E2135 Respondents will also cite in their response, any and all claims that have been filed against the professional liability insurance carried by the respondent within the past ten years, regardless of the settlement disposition. VI. STATEMENT OF QUAUFICATIQNS REQUIREMENTS In order to expedite the evaluation of proposals, each Respondent shall organize its qualification package in accordance with this section. Firms that do not follow the specified outline may be deemed non-responsive and may be disqualified from the evaluation process. Section 1. Cover letter confirming that the elements of the RFQ have been reviewed and understood. The cover letter should be signed by an individual authorized to bind the firm contractually. It should include: Firm name, address, telephone, fax number, contact person and e-mail address; year established and former firm names; Include names of principles of the firm and the states in which they are registered, and types of services for which the firm is qualified; Section 2: Experience: Understanding of the scope of work/services; more specifically experience buiiding emergency services stations in urban, suburban, and rural environments. List and describe all of your firm's previous experience in the planning, design and construction of projects similar in nature to the one for which this Request for Qualifications is being sought. For each project listed, the information should include: • Name and location of the project • Which prototype best decribes the project; stand-alone station, addition to existing fire station, or co-located station in a non-emergency services facility • Brief description of the project • Date the project was completed • Name and telephone number of owner Section 3. Project Team: List of staff members and resumes of those persons who will be assigned to work with the County on the project. Include an Organizational Chart but d❑ not include resumes or list of personnel who will not be assigned to this project. Also include the firm's commitment to keep the originaliy-assigned project team through project completion. Section 4: List of current ongoing projects. Include: Project start date; expected completion date; total project cost; your ability to devote staff resources to complete this project. Describe how other existing trips to the area could contribute to cost savings on the services sought within this RFQ. Section 5; Names of outside consultants {sub-consultants} who would be retained to provide services required for these projects. Provide a one-page synopsis for each consultant to include the following information: Individual's proposed role in the project • A resume or brief description of the individual's previous experience as it relates to his/her role in the project • For any proposed sub consultants, indicate how long your firm has worked with the sub-consultant on previous projects Section 6: Firms willingness to affiliate with minority, woman-owned, or disadvantaged businesses. Page 5 of 9 t DocuSign Envelope ID: D488A41DA-6COC-41`1 F-A676-98CFE932E2B5 Section 7: Letter disclosing any pending litigation or litigation within the last ten years related to the firm' projects. Section 8: Hourly billing rates charged by your firm each position type and reimbursable expenses. Section 9: Firms willingness to sign Orange County Standard Contract Agreement for Design Consultant Services (copy attached). Section 10. Completed Responders' Certification Form and notarized Non-Collusion Affidavit VII. EVALUATION PROCESS: Following the deadline for submittal of qualifications, a review of the submitted qualifications will be conducted by a selection committee established by the County Manager. The selection committee will review all submittals based on their response to the information requested. The committee shall then make a recommendation to the County Manager based on criteria established herein. If desired, the selection committee may short list the number of qualified firms. The County reserves the discretion to determine the number of firms that will be on the short list. The County may engage in individual discussions with two or more firms deemed fully qualified, responsible, and suitable an the basis of initial responses and with emphasis on professional competence to provide the required services. Interviews are not anticipated; however, the selection committee may schedule interviews if desired in the selection process. Such firms shall be encouraged to elaborate on their qualifications and performance data or staff expertise pertinent to the proposed project, as well as alternative concepts. The selection committee may conduct discussions with the firm(s) submitting responses regarding the contract and shall select from among the firm(s) deemed most qualified to provide the required services. At the discretion of the County, the discussions with the firm(s) may consist of written questions and responses, and/or personal interviews with members of the firm(s). If personal interviews are required by the County, the persons proposed to be responsible for performing the work required herein shall attend the interview. If requested, firms should be prepared to submit financial status information,which shall be held in confidence. The County will negotiate a stipulated lump sure fee for basic services and a rate schedule to be utilized for additional services and contingent additional services with the most qualified firm at a compensation which is considered to be fair and reasonable to the County. These rates shall include all applicable disciplines (example: architect, project manager, engineers, administrative staff, etc.). The rate schedule for additional services shall remain firm throughout project completion. In making this decision, the County will take into account the established value, general scope, the complexity, and the professional nature of the services to be rendered. Should the County be unable to negotiate a satisfactory contract with the firm considered to be most qualified, negotiations with that firm shall be formally terminated. Negotiations will then proceed with the remaining ranked firms in the same manner until an agreement is reached, unless it is determined by the committee that it is in the best interest of the County that the process be terminated or modified. The County of Orange reserves the right to reject any and/or ali submittals, and to waive defects, technicalities and/or irregularities in any submittal. The County reserves the right to finalize a contract with one firm based on all information submitted in the written qualification submittal without further discussion or interviews. Page 6 of 9 DocuSign Envelope ID: D488A4DA-6COC-4F1F-A676-98CFE932E2B5 s Vil. SELECTION PROCESS The included criteria, but not limited to, may be used in the evaluation of qualification packages for development of a shortiist to be considered for potential negotiations. These criteria are not necessarily listed in order of importance.. • Previous work experience on similar projects and demonstrated experience in the design of Emergency Services substations ■ Firms qual6cations and experience including location of offices and related staffing • Firms understanding of the project objectives ■ Proposed staff, including sub-contracted professionals, proposed to perform the work • The ability of the consultant to begin work immediately and complete the projects in a timely manner. • References: Evaluation of comments received from referenced previous clients VIII. CONTACT POLICY After the date and time established for receipt of proposals by the County, any contact initiated by any firm with any County representatives, other than the Purchasing Agent listed herein, concerning this RFQ is prohibited. Any such unauthorized contact may cause the disqualification of the firm from this qualification process. By: David E. Ca n nell, Purchasing Agent, Orange County, North Carolina Page 7 of 9 3' DocuSign Envelope ID: D488A41DA-6COC-41`1 F-A676-98CFE932E2135 r RESPONDER'S CERTIFICATION FORM I have carefully examined the Request for Qualifications, the sample Agreement for Design Consultant Services and any other documents accompanying or made a part of this Request for Qualification. I hereby propose to furnish the professional design consultant services for Orange County in accordance with the instructions, terms, conditions, and requirements incorporated in this Request for Qualification. I certify that all information contained in this response is truthful to the best of my knowledge and belief. I further certify that I am duly authorized to submit this response on behalf of the firm as its act and deed and that the firm is ready, willing and able to perform if awarded the contract. NAME OF FIRM: BY: (printed name) SIGNATURE: MAILING ADDRESS: CITY/STATE/ZIP CODE: TELEPHONE NUMBER: FAX NUMBER: ACKNOWLEDGEMENT OF ADDENDA Responder hereby acknowledges receipt of all Addenda through and including: Addendum No. Date Acknowledgement Page 5 of 9 DocuSign Envelope ID: D488A41DA-6COC-41`1 F-A676-98CFE932E2135 e NON-COLLUSION AFFIDAVIT State of North Carolina County of Orange Proposal Request No. 5194 being first duly sworn, deposes and says that: I. He/She is the of the proposer that has submitted the attached proposal; 2. He/She is fully informed respecting the preparation and contents of the attached proposal and of ail pertinent circumstances respecting such proposal; 3. Such proposal is genuine and is not a collusive or sham proposal; 4. Neither the said proposer nor any of its officers, partners, owners, agents, representatives, employees or parties in interest, including this affiant, has in any way colluded, conspired, connived or agreed, directly or indirectly, with any other proposer firm or Person to submit a collusive or sham proposal in connection with the contract for which the attached proposal has been submitted or to refrain from I proposing in connection with such contract, or has in any manner, directly or indirectly sought by agreement or collusion of communication or conference with any other proposer, firm or person to fix the price or prices in the attached proposal or of any other proposers, or to fix any overhead, profit or cost element of the proposal price of the proposal of any other proposer or to secure through collusion, conspiracy, connivance or unlawful agreement any advantage against the County of Orange or any person interested in the proposed contract; and 5. The price or prices quoted in the attached proposal are fair and proper and are not tainted by any collusion, conspiracy, connivance or unlawful agreement on the part of the proposer or any of its agents, representatives, owners, employees, or parties in interest, including this affiant. Signature Title Subscribed and Sworn to Before Me, This day of 20 Notary Public My Commission Expires: Page 9 of 9 DocuSign Envelope ID: D488A4DA-6COC-4F1F-A676-98CFE932E2B5 i [Departmental Use Only] TITLE FY NORTH CAROLINA CONSULTING SERVICES AGREEMENT ORANGE COUNTY This Agreement, made and entered into this day of , 20 ("Effective Date") by and between Orange County, North Carolina a body politic and corporate of the State of North Carolina(hereinafter,the "County")and . (hereinafter,the "Consultant"). WIiTNESSETH• That the County and Consultant, for the consideration herein named, do hereby agree as follows: ARTICLE 1 SCOPE OF WORK 1.1 Scope of Work 1.1.1 This Services Agreement ("Agreement") is for professional consulting services to be rendered by Consultant to County with respect to(insert type of project) 1.1.2 By executing this Agreement, the Consultant represents and agrees that Consultant is qualified to perform and fully capable of performing and providing the services required or necessary under this Agreement in a fully competent,professional and timely manner. l.1.3 Time is of the essence with respect to this Agreement. 1.1.4 The services to be performed under this Agreement consist of Basic Services, as described and designated in Article 3 hereof. Compensation to the Consultant for Basic Services under this Agreement shall be as set forth herein. ARTICLE 2 RESPONSIBILITIES OF THE CONSULTANT 2.1 Services to be Provided. The Consultant shall provide the County with all services required in Article 3 to satisfactorily complete the Project within the time limitations set forth herein and in accordance with the highest professional standards. 2.2. Standard of Care 2.2.1 The Consultant shall exercise reasonable care and diligence in performing services under this Agreement in accordance with the highest generally accepted standards of this type of Consultant practice throughout the United States and in accordance with applicable federal, state and local laws and regulations applicable to the performance of these services. Consultant is solely responsible for the professional quality, accuracy and timely completion and submission of all reports, drawings, specifications, plans, documents and services (hereinafter "Deliverables")related to the Basic Services. Revised July 2010 1 DocuSign Envelope ID: D488A4DA-6COC-4F1F-A676-98CFE932E2B5 , f 2.2.2 The Consultant shall be responsible for all errors or omissions, in the deliverables prepared by the Consultant. 2.2.3 The Consultant shall correct at no additional cost to the County any and all errors, omissions, discrepancies, ambiguities, mistakes or conflicts in any Deliverables prepared by the Consultant. 2.2.4 The Consultant shall assure that all Deliverables prepared by it hereunder are in accordance with applicable laws, statutes, and that any necessary or appropriate applications for approvals are submitted to federal, state and local governments or agencies in a timely manner so as not to delay the Project. 2.2.5 The Consultant shall not, except as otherwise provided for in this Agreement, subcontract the performance of any work under this Agreement without prior written permission of the County. No permission for subcontracting shall create, between the County and the subcontractor,any contract or any other relationship. 2.2.6 Any and all employees of the Consultant engaged by the Consultant in the performance of any work or services required of the Consultant under this Agreement, shall be considered employees or agents of the Consultant only and not of the County, and any and all claims that may or might arise under any workers compensation or other law or contract on behalf of said employees while so engaged shall be the sole obligation and responsibility of the Consultant. 2.2.7 Consultant agrees that Consultant and its subcontractors, if any, shall be required to comply with all federal, state and local antidiscrimination laws, regulations and policies that relate to the performance of Consultant's services under this Agreement. 2.2.8 If activities related to the performance of this agreement require specific licenses, certifications, or related credentials Consultant represents that it and/or its employees,agents and subcontractors engaged in such activities possess such licenses, certifications, or credentials and that such licenses certifications, or credentials are current,active, and not in a state of suspension or revocation. ARTICLE 3 BASIC SERVICES 3.1 Basic Services 3.1.1 The Consultant shall perform as Basic Services the work and services described herein and as specified in the County's "RFP Number for (the "RFP")" issued , 20 , which is fully incorporated and integrated herein by reference together with Attachments (designate all attachments). 3.1.2 The Basic Services will be performed by the Consultant in accordance with the following schedule. (Insert task list and milestone dates) Task Milestone Date 1. 2. Revised July 2010 2 DocuSign Envelope ID: D488A41DA-6COC-41`1 F-A676-98CFE932E2135 ti 3. 4. 5. 5. 7. 8. 9. 10, 3.1.3 Should County reasonably determine that Consultant has not met the Milestone Dates established in Section 3.1.2 of this Article,County shall notify Consultant of the failure to meet the Milestone Date. The County, at its discretion may provide the Consultant seven (7) days to cure the breach. County may withhold the accompanying payment without penalty until such time as Consultant cures the Breach. In the alternative, upon Consultant's failure to meet any Milestone Date the County may modify the Milestone Date schedule. Should Consultant or its representatives fail to cure the breach within seven (7) days, or fail to reasonably agree to such modified schedule County may immediately terminate this Agreement in writing without penalty or incurring further obligation to Consultant. This section shall not be interpreted to limit the definition of breach to the failure to meet Milestone Dates. ARTICLE 4 DURATION OF SERVICES 4.1 Scheduling of Services 4.1.1 The Consultant shall schedule and perform his activities in a timely manner so as to meet the Milestone Dates listed in Article 3. 4.1.2 Should the County determine that the Consultant is behind schedule, it may require the Consultant to expedite and accelerate his efforts, including providing additional resources and working overtime, as necessary, to perform his services in accordance with the approved project schedule at no additional cost to the County. 4.1.3 The Commencement Date for the Consultant's Basic Services shall be ARTICLE 5 COMPENSATION 5.1 Compensation for Basic Services 5.1.1 Compensation for Basic Services shall include all compensation due the Consultant from the County for all services under this Agreement except for any authorized Reimbursable Expenses which are defined herein. The maximum amount payable for Basic Services is Dollars ($ ). Payment for Basic Services shall become due and payable in direct proportion to satisfactory services performed and work accomplished. Payments will be made as percentages of the whole as Project milestones as set out in Section 3.1.2 are achieved. (For example, if there are 10 Project Tasks with Milestone Dates then Consultant may invoice for the first 10% of the whole upon County's acknowledgement of the satisfactory completion of Task one. Upon the County's acknowledgement that the second Task has been satisfactorily completed Consultant may invoice for the next 10%of the whole.) Revised July 2010 3 DocuSign Envelope ID: D488A41DA-6COC-41`1 F-A676-98CFE932E2135 ARTICLE 6 RESPONSIBILITIES OF THE COUNTY 6.1 Cooperation and Coordination 6.1.1 The County has designated to act as the County's representative with respect to the Project and shall have the authority to render decisions within guidelines established by the County Manager and the County Board of Commissioners and shall be available during working hours as often as may be reasonably required to render decisions and to furnish information. 6.1.2 The County shall be solely responsible for determining whether Consultant as satisfactorily completed Tasks associated with Milestone Dates. Upon County's written determination to Consultant that a Task has been satisfactorily completed by its accompanying Milestone Date Consultant may submit an invoice for payment. it is agreed that County shall not unreasonably withhold its determination of satisfactory completion of any Task. In the event,the amount of an invoice is disputed, County may withhold payment until the dispute is resolved by the parties. County may also withhold payment on an invoice until the satisfactory completion of a Task by Consultant. ARTICLE 7 INSURANCE 7.1 General Requirements 7.1.1 The Consultant shall purchase and maintain and shall cause each of his Consultants to purchase and maintain, during the period of performance of this Agreement, insurance,for protection from claims under workers' or workmen's compensation acts; Comprehensive General Liability Insurance covering claims arising out of or relating to bodily injury, including bodily injury,sickness,disease or death of any of the Consultant's employees or any other person and to real and personal property including loss of use resulting thereof; Comprehensive Automobile Liability Insurance, including hired and non-owned vehicles, if any, covering personal injury or death, and property damage; and Professional Liability Insurance, covering personal injury, bodily injury and property damage and claims arising out of or related to the performance under this Agreement by the Consultant or his agents,Consultants and employees. 7.1.2 The minimum insurance rating for any company insuring the Consultant shall be Besfs A-. If the Consultant does not meet the insurance requirements, it is suggested that the County's Risk Manager be consulted prior to finalizing this Agreement. 7.2 Limits of Covera 7.2.1 Minimum limits of insurance coverage shall be as follows: Revised July 2010 4 DocuSign Envelope ID: D488A4DA-6COC-4F1F-A676-98CFE932E2B5 INSURANCE DESCRIPTION MINIMUM REQUIRED COVERAGE ■ Worker's Compensation Limits for Coverage A-Statutory State of N.C. Coverage B -Employers Liability $500,000 each accident and policy limit and. disease each employee • Commercial General Liability $1,000,000 Each Occurrence;$2,000,000 Aggregate. • Automobile Liability Combined Single Limit$500,000 • Professional Liability Nt7'I' :_;Insert coverage 1iEnits regiiired by Risk -Manager if applicable. 7.2.2 All insurance policies (with the exception of Worker's Compensation and Professional Liability) required under this Agreement shall name the County as an additional insured party. Evidence of such insurance shall be furnished to the County, together with evidence that each policy provides that the County shall receive not less than thirty (30) days prior written notice of any cancellation,non-renewal or reduction of coverage. 7.3 Indemnity 7.3.1 The Consultant agrees to indemnify and hold harmless the County from all loss, liability, claims or expense, including attorney's fees, arising out of or related to the Project and arising from bodily injury including death or property damage to any person or persons caused in whole or in part by the negligence or misconduct of the Consultant except to the extent same are caused by the negligence or willful misconduct of the County. It is the intent of this provision to require the Consultant to indemnify the County to the fullest extent permitted under North Carolina law. ARTICLE 8 AMENDMENTS TO THE AGREEMENT 8.1 Changes in Basic Services 8.1.1 Changes in the Basic Services and entitlement to additional compensation or a change in duration of this Agreement shall be made by a written Amendment to this Agreement executed by the County and the Consultant. The Consultant shall proceed to perform the Services required by the Amendment only after receiving a fully executed Amendment from the County. ARTICLE 9 TERMINATION 9.1 Termination for Convenience of the Coup 9.1.1 This Agreement may be terminated without cause by the County and for its convenience upon seven(7)days prior written notice to the Consultant. 9.2 Other Termination Revised July 2010 5 DocuSign Envelope ID: D488A41DA-6COC-41`1 F-A676-98CFE932E2135 9.2.1 The Consultant may terminate this Agreement based upon the County's material breach of this Agreement; provided, the County has not taken all reasonable actions to remedy the breach. The Consultant shall give the County seven (7) days' prior written notice of its intent to terminate this Agreement for cause. 9.3 Com ensation After Termination 9.3.1 In the event of termination, the Consultant shall be paid that portion of the fees and expenses that it has earned to the date of termination, less any costs or expenses incurred or anticipated to be incurred by the County due to errors or omissions of the Consultant. 9.3.2 Should this Agreement be terminated,the Consultant shall deliver to the County within seven(7)days, at no additional cost,all Deliverables including any electronic data or files relating to the Project. 9A Waiver 9.4.1 The payment of any sums by the County under this Agreement or the failure of the County to require compliance by the Consultant with any provisions of this Agreement or the waiver by the County of any breach of this Agreement shall not constitute a waiver of any claim for damages by the County for any breach of this Agreement or a waiver of any other required compliance with this Agreement. ARTICLE 10 ADDITIONAL PROVISIONS 10.1 Relationship of Parties 10.1.1 Consultant is an independent contractor of the County. Neither Consultant nor any employee of the Consultant shall be deemed an officer, employee or agent of the County. Consultant's personnel shall not be employees of, or have any contractual relationship with the County. 10.2 Limitation and Assignment 10.2.1 The County and the Consultant each bind themselves, their successors, assigns and legal representatives to the terms of this Agreement. Neither the County nor the Consultant shall assign or transfer its interest in this Agreement without the written consent of the other. 10.3 Governing Law 10.3.1 This Agreement and the duties, responsibilities, obligations and rights of respective parties hereunder shall be governed by the laws of the State of North Carolina. 10.4 Dispute Resolution 10.4.1 Any and all suits or actions to enforce, interpret or seek damages with respect to any provision of, or the performance or non-performance of, this Agreement shall be brought in the General Court of Justice of North Carolina sitting in Orange County,North Carolina and it is agreed by the parties that no other court shall have jurisdiction or venue with respect to such, ReVised July 2010 6 DocuSign Envelope ID: D488A4DA-6COC-4F1F-A676-98CFE932E2B5 suits or actions. The Parties may agree to nonbinding mediation of any dispute prior to the bringing of such suit or action. 10.5 Extent_of Agreement 10.5.1 This Agreement, together with the Request for Proposals together with attachments distributed by the County and the Consultant's submitted Proposal, all of which constitute the Contract Documents, represents the entire and integrated agreement between the County and the Consultant and supersedes all prior negotiations, representations or agreements, either written or oral. In the event of a conflict among the terns of the Contract Documents, the priority of documents shall be This Agreement, the County"s Request for Proposals, attachments to the County's Request for Proposals, and the Consultant's Proposal. This Agreement may be amended only by written instrument signed by both parties. Modifications may be evidenced by facsimile signatures. 10.6 Severabilitv 10.6.1 If any provision of this Agreement is held as a matter of law to be unenforceable,the remainder of this Agreement shall be valid and binding upon the Parties. 10.7 Ownership of Deliverables 10.7.1 All Deliverables, together with all supporting materials, source documentation, data collected, field notes, and working drafts, developed in the performance of this Agreement shall become the property of the County and may be used on any other project without additional compensation to the Consultant, The use of the Deliverables by the County or by any person or entity for any purpose other than the Project as set forth in this Agreement shall be at the full risk of the County, 10.8 Non-AoDrotiriation 10.8.1 Consultant acknowledges that County is a governmental entity,and the validity of this Agreement is based upon the availability of public funding under the authority of its statutory mandate. In the event that public funds are unavailable and not appropriated for the performance of County's obligations under this Agreement, then this Agreement shall automatically expire without penalty to County immediately upon written notice to Consultant of the unavailability and non-appropriation of public funds. It is expressly agreed that County shall not activate this, non-appropriation provision for its convenience or to circumvent the requirements of this Agreement,but only as an emergency fiscal measure during a substantial fiscal crisis. In the event of a change in the County's statutory authority, mandate and/or mandated functions, by state and/or federal legislative or regulatory action, which adversely affects County's authority to continue its obligations under this Agreement, then this Agreement shall automatically terminate without penalty to County upon written notice to Consultant of such limitation or change in County's legal authority. 10.9 Notices Revised July 2010 7 DocuSign Envelope ID: D488A4DA-6COC-4F1F-A676-98CFE932E2B5 s 14.9.1 Any Notice required by this Agreement shall be in writing and delivered by certified or registered mail,return receipt requested to the following: Orange County Consultant's Name&Address Attention: P.O.Box 8181 Hillsborough,NC 27278 IN WITNESS WHEREOF, the Parties, by and through their authorized agents, have hereunder set their hands and seal,all as of the day and year first above written. COUNTY: Orange County CONSULTANT: Frank W.Clfiton Signature This instrument has been approved as to technical content. Department Director This instrument has been pre-audited in the manner required by the Local Government Budget and Fiscal Control Act. Office of the Finance Director This instrument has been approved as to form and legal sufficiency. Office of the County Attorney Revised July 2010 8 DocuSign Envelope ID: D488A4DA-6COC-4F1F-A676-98CFE932E2B5 O V_ ■NG .Er .0 OUNT NORTH AR OLINIA Orange County Financial Services Department ADDENDUM#1 July 17,2013 RFP 5194 Design of EMS Station Prato es To a[[Vendors: Modifications to bid documents for the above named Request for Proposal are made as follows and shall be included in the proposed amount. 1. See page 2 for questions with County's responses received for the above referenced project All other terms and conditions shall remain the same By: David E.Cannell, Purchasing Agent; dcannell co.oran e.ne.us—(919)245-2651 A signed copy of this addendum shall be included with the bid submitted by your company Company Name: By: Date Receiver!: P.O. Box 8181 200 South Cameron Street Hillsborough, North Carolina 27278 Telephones:Area Code 919 245-2651 Fax: 919 644-3324 Page 1 DocuSign Envelope ID: D488A4DA-6COC-4F1F-A676-98CFE932E2B5 Question: We are interested in acquiring a copy of the strategic report study mentioned in the RFQ. Is it available online` Answer:Check starting on page II of this htto:Ilararraecountync.gov/DCCi'gff Sf1?0830. d Question: we have concerns regarding the contractual requirements you ask the design teams to accept, and 1 want to clarify if you actually wish to be as punitive as the requirements currently stipulate: 21:"the contract requires the"highest professional standards"_..this exceeds all liability insurance coverage for all professional design firms in the country, as insurance coverage includes only covering a standard of care that r is"consistent with the professional skill and care ordinarily provided by architects practicing in the same or similar locality under the same or similar circumstances". 2.2.1: again,the"highest"generally accepted standard of care exceeds liability coverage limits. 2.2.2, 2.2.3: no liability insurance covers this level of responsibility,as architects provide instruments of service —do you really intend that the architect pays all `omitted" items on this project? 7.3.1: indemnification language is too broad and is non-insurable as well. 9.3.1: See previous comment on E&Q coverage from 2.2.2 10.7.1: given that this is specifically a prototype design, and obviously will be used for multiple projects, this is unacceptable as written,as we use proprietary specifications,details,etc.that would effectively become your property and violate our copyright protection,while not alleviating our liability for the documents. Answer:Each of those sections Is negotiable as is every other contract we have Page 2 of 2 fi :wr.iti ury -40 ■wiwnn� _ r4j4 :�`I�gl.^_-c•� � � •- yin - . }g'. } m �... �• ..,dj a�• s• ti Emergency Services Station Prototype Design RFQ No. 5194 DocuSign Envelope ID: D488A4DA-6COC-4F1F-A676-98CFE932E2B5 Stewart . Cooper • Newell July 22, 2013 David Cannell, Purchasing Agent Orange County Purchasing Department 200 S. Cameron Street i Hillsborough, NC 27278 Re: Request For Qualifications No. 5194 - Design of EMS Station Prototypes Dear Mr. Cannell: This is an exciting project that requires a Design Firm with the experience of numerous EMS stations in their portfolio, as well as the proven ability to design prototype stations. Stewart—Cooper Newell Architects is that Design Firm. Stewart-Cooper-Newell Architects has designed over 250 Public Safety Facilities. Many of these projects were EMS stations or combined EMS-Fire stations. While many firms across the state country will no doubt pursue this project, Stewart-Cooper- Newell Architects' own specialization in this particular area of critical safety operations design, established over four decades are second-to-none. We believe we are the most qualified team,with the hest local-area understanding, to help you meet your budget, needs and goals on this project, and are eager for the chance to prove it to Orange County. Every member of our tears is looking forward to working with you, and we are ready to exceed your expectations? The elements of the RFQ have been reviewed and understood. Stewart-Cooper-Newell Architects was founded in 1971, and was originally known as Stewart-Cooper Architects until 1993 when Mr. Newell was named a Principal, Other Principals are .lames Stewart, AIA(NC, SC registrations) and James Stumbo,AIA, LEED BC+D, NFPA(NC, SC,TN) The Firm is qualified to provide Architectural Design services, and specialized in Public Safety Facilities. Thank you for your time and consideration. and I look forward to hearing from you soon. Sincerely, Kenneth Newell,AIA, LEED AP Registered In: NC, SC, GA,TN,FL,VA Partner&Principe!in Charge Email: knewell@scn-architects.com ARCHITECTURE 1,800,671.0621 PLANNING 719 East Second Avenue•Gastonia,NC 28054-P:704.tl65,631i•H:704.865,0048 INTERIORS 9133 Two Notch Road•Columbia,SC 29223-P:803,765,9011 CONSULTING DocuSign Envelope ID: D488MDA-6COC-41`1 F-A676-98CFE932E2B5 DURANT ROAD EMS SUBSTATION Wake County, North Carolina Stand-Alone �IIIIII�' CONTACT: This small EMS substation is the first of a Mark Forestieri, AIA prototype design developed in conjunction Sr. Facilities Project 't with Wake County EMS and Wake County Mgr. JFacilities Design and Construction. The (919) 856-6356 Station will house up to 2 EMS crews with ROLE: back-in bay space for vehicles and support/ Architect of Record storage space directly adjacent. The living quarters are comprised of a space saving SCORE: multipurpose room which accommodates Site Planning kitchen,dining, office,and dayroom functions. Programming t The bunkrooms are directly off the main space Concept '� Schematic Design �=�.5 � allowing quick response to the vehicles. As Schem aic D Can- with most EMS facilities, the prototype has suiting been designed to provide on-site medical Construction Doc. care in the form of a triage vestibule which Construction Admin. will serve the surrounding community. The entire facility is designed to comply with SIZE: - Wake County's Energy Efficiency Guidelines 3,274 5F -• which require strict standards with respect []AYES: " to efficiency of equipment and maintenance "' to reduce the overall life cycle cle cost of the y Completed building.The prototype exterior was designed November 2010 to be simple, easily maintainable, and able COST: to be converted from a residential look to a commercial look as the need/context $1.08 million required. The Durant Road facility is adjacent to a new school and residential neighborhood so the sloped roof options keeping with the residential feel was y , preferred by the owner. The Site wilt provide minimal parking for staff and a few visitors which allows the prototype design to fit into most any small site. The intent is to replicate the station as needed across Wake County to effectively reduce response time with minimal expense. E SteAart-�ogpee,Newell DocuSign Envelope ID: D488A4DA-6COC-4F1F-A676-98CFE932E2B5 GARNER FIRE + EMS JOINT SUBSTATION NO.4 Wake County, North Carolina Co-Located - -- R CONTACT. -' ,, This pre-engineered metal Fire and EMS Mark Forestieri, AIA ' " ' = substation was designed to respond to Sr. Facilities Project ry the needs of both the Town of Garner Mgr. and the surrounding population of (919) 856-6356 - Wake County. The station's facade was mforestieri a[7wake- < ' carefully crafted to blend with the local gay.com aesthetic, incorporating a utility-brick ROLE: "`f and standard-brick veneer. The utility Architect of Record brick functions in this arrangement as the darker-colored water table and SCOPE: f accent banding, with the standard brick Site Planning used for the remainder of the exterior. Programming + Concept Schematic Design _ The building's fire department spaces Sustainabiiity ^ ; include an educational training room Consulting y "" j and dayroom, as well as 12 beds in the Construction Doc. sleeping area. The EMS department Construction Admin. also has a dayroom, and beds for four SIZE: crew members plus a supervisor. 11,658 5F The facility's shared spaces include DATE: three double-length vehicle bays with Construction Com- full view aluminum overhead doors, pleted PPE (Personal Protective Equipment) December 2010 storage, and an exercise room. Per COST: Ste art o er Newell Wake County guidelines for design and $2.06 million Es: l"Cg1 construction,the substati on i ncorporates sustainable design elements that include energy efficient HVAC and lighting. t DocuSign Envelope ID: D488A4DA-6COC-4F1F-A676-98CFE932E2B5 EMS SUBSTATION Lincoln County, North Carolina Stand-Alone ux•..- c�-.mom• CONTACT: Lincoln County EMS had occupied "make-shift" facilities since its formation. In order to provide Ron Rombs ; s j a centralized location for the EMS, the County EMS Director �-3 ",ti aegis.• - :��°�•••�&':- -��= .v,��..�_.�:-:_•::�;��,� set aside property within a County campus that (704)736-9385 - rrombs@lincolnc❑unty.org already housed the Sheriff's Department,.fail, and Animal Control Center. In order to meet the limited ROLE: project budget,the facility was designed as a pre- engineered structure, yet finished with the same Architect of Record architectural details of the adjacent facilities. All public, private, and apparatus needs are met in the simple and functional floor plan. SCOPE. " Site Planning The EMS facility had obvious training/meeting Programming+Concept ..,: space needs as part of their program. Since Schematic Design = the new facility is immediately adjacent to other Sustainability Consulting County departments, an attached yet separate Construction Documents training room with public toilets was designed. Construction Admin. This allows other groups the use of the training room without having access to the remainder of -= the facility. SIZE: 8,272 SF s— j.F �. DATES: Construction Completed September 2003 COST: ES Steart• er ewell DocuSign Envelope ID: D488A4DA-6COC-4F1F-A676-98CFE932E2B5 PUBLIC SAFETY STATION NO. 4 Town of Apex, North Carolina Co-Located _ S v- .T i �� '.i•,`ice: ' OWNER CONTACT: " A This three-bay public safety station Marty Mitchell, .-,_ reflects the small town character that Director Apex, North Carolina portrays. The Facility& Fleet traditional look of the materials and the Services scale at which they were used united (919) 249-3534 the surrounding area's architectural ROLE: = language, responding to the personality Architect of Record = =' Y of Apex. SCOPE: The Public Safety Station includes Site Planning a Police Department office, EMS Programming + office, server room and Fire office, Concept accompanied by a radio-report room Schematic Design Construction Doc. offof the entry lobby. A spacious day Construction Admin, room is located off of the kitchen with --_s space for dining. All of the building's SIZE: , x spaces have direct, quick access to the 12,179 5F apparatus bays. Located off of the bays DATES: are a decontamination room, a tool shop Contruction and storage spaces. An efficient diesel Completed generator can support the entire building August 2009 in the event of a power outage. COST: This station was designed, bid and built $2.22 million as part of a larger public safety project k for the town that also included Stewart- Cooper-Newell's design services for a new Police Department Heaquarters (separate facility). ES � Ste art er•Newell r� n ec*Ts DocuSign Envelope ID: D488A4DA-6COC-4F1F-A676-98CFE932E2B5 PUBLIC SAFETY FACILITY RENOVATION + ADDITIONS Town of Pine Knoll Shores, North Carolina Co-Located ,.: Jpft _ :ems. - - -_ _ - - _- - - •�. - i CONTACT: - Needing a centralized, full-service Public Ms. Betty J. Carr Safety Facility,the Town of Pine Knoll Shores Public Services commissioned the services of Stewart- {Retired Town Manager} Cooper-Newell Architects to find the most [252)247-4353 x13 feasible and cost-effective option. Due to it's ideal location and potential cost- ROLE: savings, Stewart-Cooper-Newell Architects renovated a vacated hank into the Town's Architect of Record - Police Department and designed a two- story Fire& EMS Headquarters addition. SCOPE: The need for a two-story structure was USDA Project] A'ff��-„--Aid driven by land restrictions. SIZE:5,000 SF renovation of bank - - 10,000 SF addition DATES: Construction Completed December 2003 COST: $1,33 million Slut �(ooper,,Newell DocuSign Envelope ID: D488A4DA-6COC-4F1F-A676-98CFE932E2B5 FIRE + RESCUE 1 EMS HEADQUARTERS City of Washington, North Carolina Co-Located ha Fire/Rescue/EMS Station No. 2 for CONTACT: Robbie Rose - _ -- the City of Washington was the first Division Chief ^`:':n�'J �� Capital Improvement project in a (252) 948-9402 series that was recommended by the rrose@washingtonnc. - Public Safety Space Analysis Study gov performed by Stewart-Cooper-Newell ROLE: __ =_ _ Architects. The city completed this Architect of Record __ project through funding from USDA V Rural Development financing. SCOPE: Space Needs Study The Substation's design and location Site Planning allowed the Fire and EMS Departments Programming + to greatly improve their response times Concept - to recently annexed areas of the City, Schematic Design s ;; and thereby helped them maintain their Construction Doc. Construction Admin. existing 15O classification. Due to its coastal location, this facility was also SIZE: designed to be hurricane resistant. 11,298 SF The three-bay facility contains six DATES: sleep rooms,a dayroom, a kitchen, an Construction Com- exercise area, a training 1 community pleted room, and administrative offices. February 2008 COST. - $2.25 million C S#e a cfter Ts blewell DocuSign Envelope ID: D488A4DA-6COC-4F1F-A676-98CFE932E2B5 FIRE + EMS HEADQUARTERS Community of Bahama, North Carolina Co-Located - �:.: •.mow ,,� n�;; ..::tai!--.... :::=F�r� �. ..ems• r••=!y _ _ Y. S 1 This station is located in northern PROJECT OWNER: `` ❑u ham County, in a very restricted Len Needham , watershed district, which requires Fire Chief a lot size of over twenty acres. The (919) 477-1561 station accommodates eight fire }' needham@email. unc.edu y'' .; apparatus, eight full-time fire fighters and a training/social facility that can SCNA ROLE: accommodate over seventy people. The station also utilizes asplit-level Architect of Record design that reduces the overall height PROJECT SCOPE: of the station, while saving money Y by limiting the required site grading. Programming + Due to the limited road frontage, the Concept Schematic Design station was designed with the drive- through apparatus bays at the rear SIZE: of the station. 14,187 SF DATES: Construction Completed February 2005 COST $1.5 Million Ste ar i ecis ell DocuSign Envelope ID: D488A4DA-6COC-4F1F-A676-98CFE932E2B5 PUBLIC SAFETY COMPLEX Pasquotank County, North Carolina Co-Located OWNER CONTACT- The design forthis Public Safety Facility Randy Keaton " `4" was based on the recommendations and information provided in the Space County Manager `" p p ''"(252) 335-0865 - � '�� Needs Assessment completed for the County under a prior contract with SCNA ROLE:Architect of Record Stewart-Cooper-Newell Architects. PROJECT SCOPE: The ground floor of the new facility Site Study + houses the Sheriff's Office and the Planning District Attorney's office. The Sheriff's Programming + office has a secure evidence storage Concept center, work areas for the different Schematic Design Construction Doc. patrol groups, and interview rooms Bidding + and holding cells. The DA's office is , Negotiations: _ =; "� completely secure and isolated from Construction Admin. �. -� _ the Sheriff's office- Using card key SIZE: access and other security measures, a 37,942 SF safe work environment was created for the DA, its team, and other attorneys DATES: that needed a dedicated space to Construction review notes and evidence. Completed June 2007 The building's second floor houses PROJECT COST - - the 911 Emergency Operations Center T- `- .� ` A and Emergencyoffices $12.30 million On- Management o g eluded funding for along with additional facilities for the adjacent library) Sheriff's department. The project was completed on-time and on-budget. ES: Ste Ri l c sell DocuSign Envelope ID: D488A41DA-6COC-41`1 F-A676-98CFE932E2135 PROJECT UNDERSTANDING Understanding the Project Scope and Approach to the Orange County Emergency Services Station Prototype Design Our Team will work side-by-side with Orange County During Each and Every Step of the Design Process. When we are working with the County, our design approach will stress three major points: teamwork, quality and reliably meeting budgets and schedules. To that end, we believe that it is the design team's role to successfully accomplish the following: • Understand the County's expectations and satisfy their programmatic requirements • Keep the total project in-budget and on-schedule • Provide for effective coordination and communication • Engage in timely documentation to disseminate client decisions • Deliver three high-quality, compelling design solution that meets current needs and anticipates future growth This diagram illustrates our team's typical approach to Programming and Schematic Design: 3 + 5 Profile Rrriew 5er 1l Analyze N—TrRMs and RP4" In GnYL or,"it, UIJHi bm opamtlorm 9 Assessing Services and Operations {phase!] 17 14 Needs Peen EV sEw ate 0pd� AevetepCapta! a nd Rlorgies Improremert Ran t fi 7 8 P enne p'vI°ct •Op Mt onAl •6evNvp Strategy Goats And OEpen^'enl ro recast D"elvp F tut° Change< 1 O>Mecbves Wo+M sinp Future Sp— Spec, •Ren GYefi IXq Phufng personnel S1.nd." Naetls •Expensive Im plement.tl on N nvconstrurtbn Schedule •RNecAuon al Assessing Stiffing&Space Heeds cos�I ELsuimnres (PhaseIJ ea t +z BWIdilg Site Perking8 rmeetory6 Assessment 7rlfAu FrrNwlldn I.r.paC} Assessing Existing Facilities&Available Properties Once we have validated the programming, we will start the Schematic Design Phase, including: -Present three concepts that incorporate the County's Comprehensive Plan, including a stand- alone station,and addition for existing fire stations and a co-located station in a non-emergency services facility. - Communicate the expected cost for each design, and best suited method for delivery. -As the preferred design is considered and refined, we will produce presentations materials for presentation to the Committee, as well as selected boards and agencies. - Cost Estimating and Project Scheduiing will be Communicated to the County during the entire process. - Once Programming and Schematic Designs are complete, we hope to be asked to continue working with the County until the new Station is completed. Stem rt chper :s ell DocuSign Envelope ID: D488A4DA-6COC-4F1F-A676-98CFE932E2B5 ADDITIONAL CLIENT REFERENCES RESCUE and EMS/RESCUE/FIRE Projects Jonathom Olson Doug Adams Chief of Operation Volunteer Rescue Chief (Durant Road EMS Project) Town of Vinton Wake County Emergency Medical Services 250@vintonems.com jolson@wakegov.com (540) 983-0641 (919) 856-6022 Todd Maxey Ron Rombs Division Chief-Support Services Lincoln County EMS Director Roanoke County Fire and Rescue Dept. (704) 736-9385 (540) 777-8701 Mark Forestied,AIA JR Beard Senior Facilities Project Manager Chief (Garner EMS Project) Liberty NC Fire & EMS Station 3 Wake County libertychief3@rtelco.net mforestieri@wakegov.com (336) 622-9050 (919) 856-6356 Jimmy Davis Bill Burkette Chief, Owner's Representative City of Washington NC Fire and Rescue, Virginia Beach, VA Fire and Rescue EMS Department Department (262) 948-9400 (757)440-4012 Ron Roof David Layman Chief Chief Bayleaf Volunteer Fire and EMS Hampton, VA Fire and Rescue Department (Raleigh area) (757) 727-6580 (919) 847-3858 Ricky Blackmon Len Needham Chief Chief Erwin NC Volunteer Fire and Rescue Bahama Volunteer Fire and EMS Department (910) 477-1561 (910) 897-8151 David Hawkins, CFO Marty Mitchell Chief Director, Facility and Fleet Services Gordon County, GA Fire and Rescue Dept. Apex NC Fire and EMS (706) 629-8851 (919) 249-856-3534 E Ste I W Well DocuSign Envelope ID: D488A4DA-6COC-41`1 F-A676-98CFE932E2135 KENNETH C. NEWELL, AIA, NCARB, LEED AP Partner + Principle-in-Charge A Principal and Partner with Stewart-Cooper-Newetl Architects since 1994, Ken has x.. .• "`_``" been directly involved in over 175 of the firm's 250+ FireIEMS and Public Safety , projects, Ken graduated from North Carolina State University and the University :s: L•' of North Carolina at Charlotte, and speaks regularly at various national and state fire conferences. He also contributes frequently to national and regional Fire/EMS publications. Over the last two decades, he has earned a respected reputation around the United States in efficient,effective and budget-conscious design and programming of Fire and Rescue Stations. Ken will be your primary point of contact throughout the project from our Gastonia, NC office. EDUCATION PARTIAL ACTIVE PROJECT LIST University of North Carolina at Charlotte Blacksburg,VA EMS College of Architecture Danville,VA Fire Dept,+EOC • Bachelor of Art in Architecture(1986) St.John's Island,SC Fire Station HQ,Station No.3 North Carolina State University Hilton Head Isiand,SC Fire Substation No.6 School of Design Say Leaf Volunteer Fire Department(Raleigh, NC) • Bachelor of Architecture 0988) Fuquay-Varina, NO Fire Station No. 2 • Tallahasse, FL Fire Department Substation • Mt. Pleasant, SC Fire Station No.6 ARCHITECTURAL REGISTRATIONS • North Carolina • South Carolina RELEVANT PROJECT EXPERIENCE • Florida • Wake Co., NO Durant Road EMS Substation • Georgia • Wake Co., NO Garner Fire+EMS Substation • Tennessee • Lincoln County, NC EMS • Virginia • Bahama, NO Fire+EMS Headquarters • NCARS . Isle of Wight,VA New Fire&EMS Station • Hilton Head Island,SC(4)Fire Substations and 911IECC Rock Hill, SC Fire Substations(5-Prototypes) PROFESSIONAL AFFILIATIONS • Pleasant Valley Fire Department(Indian Land,SC) • American Institute of Architects(AIA) • Fayetteville, NO Fire Stations(3) • South Eastern Association of Fire Chiefs • Carrboro, NO Fire Department(Sustainable design) • Virginia State Fireman'sAssociation • Charlotte Douglas International Airport+NO National • International Association of Fire Chiefs Guard Fire Crash&Rescue Station(LEE]Silver Certified) • South Carolina Recreation and Parks Assoc. • Lincolnton, NO Fire Dept.&City Hall Renovations • Gastonia, NC Fire Substations&Fire Department HQ • Cherryville, NC Fire Department Headquarters • Lewisville, NO Westbend Fire Department PUBLICATIONS f PRESENTATIONS • Weaverville, NO Fire Department Headquarters • Ken is a frequent speaker at national Fire • Evergreen,MT Fire Station(Consulting) conferences, including FIERO+ Station Style • Waukesha,WI Fire Dept, HQ and Substation(Consulting) • SCN's fire station projects have been • Manhattan, KS Fire Department Substatlons(Consulting) recognized in Station Style over 30 times • Waste Coventry, RI Fire Administration Center(Consulting) • Ken routinely contributes articles on Fire Station Design to regional and national Fire &Rescue publications Ste aartaere�vel! �iwC �n ,r 113 DocuSign Envelope ID: D488A41DA-6COC-41`1 F-A676-98CFE932E2135 JAMES R. STUMBQ, AIA, LEED AP BD+C, NFPA Principal + Quality Control Jim joined Stewart-Cooper-Newell Architects 14 years ago, and became a partner 4. and principal in 2002, His design experience includes a variety of Public Safety, Fire and Municipal buildings and complexes, as well as various community projects. He has developed a national reputation for his expertise in the design of Police And Fire }_ Stations,and for his work on Public Safety Training Facilities. A University of Tennessee alumnus, Jim has written professional articles on design for regional Fire and Rescue publications, and teaches design courses at regional and national Law Enforcement conferences. Jim also serves as the frm's Vice President and Information Technology expert, overseeing all of the office's technology resources and systems. EDUCATION CURRENT PROJECTS University of Tennessee • Holly Springs, NC Police Department HQ • Bachelor of Architecture (1986) • Brunswick County, NC 911 1 E,O,C. • Ft. Smith,AR Fire Training Center • Jacksonville, NC Fire Station No. 2 • Buncombe County Public Safety Training ARCHITECTURAL REGISTRATIONS• North Carolina Center and Classroom Facility • South Carolina • NCARB PROFESSIONAL AFFILIATIONS SELECTED PROJECT EXPERIENCE • American Institute of Architects(AIA) • Pine Knoll Shores, NC Police, Fire, • National Fire Protection Association [NFPA] & EMS Headquarters Renovation • NC Fireman's Association • Gaston County, NC Police Dept. Renovation • SC Fireman's Association • City of Statesboro, GA Police Dept. + 911 Center • VA State Fireman's Association • Town of Apex, NC Police Department • International Association of Fire Chiefs Renovation +Addition & E.O.C. Mooresville, INC Police Department • Milton, GA Police& Fire Site Plan PUBLICATIONS + PRESENTATIONS • Maumelle,AR Police & Fire Departments Jim has written articles that have been Space Needs Study+ Design published in Carolina Fire &Rescue Jotrrna! • Carteret County, NC E.C.C.1911 and Sociefy_QfAmericana Military Enainegrs. and Morehead City Police Department Jim has recently delivered presentations • Pass Christian, MS Police ❑ept.& EOC on Training Facility Design at the following • Gaston County, NC Sheriff's Office regional and national conferences: • Wrightsville Beach, NC Public Safety Facility • Station Style Conference Pasquotank County, NC Sheriff Office+ 911 Center • FiERO, National Fire Station Salisbury, NC National Guard ARFF Station Symposium Cape Fear, NC Emergency Services Training Facility. • North Carolina Firefiighter's Guilford Technical Community College Training Facility Conference S Ste aftaa�per Newell DocuSign Envelope ID: D488A41DA-6COC-41`1 F-A676-98CFE932E2135 Christine L. Hilt, PROJECT EXPERIENCE FASLA, PLA, LEED®AP • Fayetteville Technical Community College, President- Principal-in-Charge, Landscape Public Safety Center, General Classroom Bldg. & Architect Bookstore, Fayetteville, NC (2012) • Garner Town Hall & Police Station Renovation & EDUCATION Expansion Conceptual Study &Analysis, Garner, Bachelor of Environmental Design. NC (2012) Landscape Architecture -Wake Forest Town Hall (Police Station Concept School of Design, NC State University, 1983 Plan), Wake Forest, NC (2010)— LEED Platinum Certification PROFESSIONAL REGISTRATIONS - Abbott's Creek Park & Community Center, New Registered Landscape Architect. NC # 638 Construction (2012) — LEED Certification Pending LEED@ Accredited Professional, 2009 for Community Center - Neuse River Wastewater Treatment Plant Training R l N L ERIE CE &Admin. Building —Additions (2008) — LEED 29 years Silver Certification - 1993 to Present CLH Design, PA(Founded) - Knightdale Public Safety Facility Site Master Plan, Knightdale, NC - NCSU Public Safety Training Center, Raleigh, NC (2006) -Wake County Sheriff's Training Facility, Raleigh, NC (2010) CLH D�; ign,P.A,is 11UD ceriified with the State of North Carolina,f`�:�Partrn€�ntc�fAct ini�t�tiQn, as a Woman 0mined Business Enterprise (WEE). Estabiis ed In 1993, CLPI Dosign, PA Is a 13 person,Gary,North Carolina design finfin offering ward winning collaborative chtil engineering and landscape architecture sfnvices, Of CLH Design's 18 Public Safety projects, 12 have been within the past three years. Our relevant experience applicable to this project includes-. the Rowan County E-911 Communications Facility , the recently completed Wake County Sheriffs Training Facility, Wake Technical Community College Public Safety Training Center (LEED Silver pending) and a POPAT 1 ROTC & Ropes Course at WTCC. In addition to these projects, we have also worked on Public Safety Centers for Fayetteville Technical Community College, Town of Knightdale, North Carolina State University and the Wake Forest Town Hall (LEED Platinum). CLH Design. PA Date of Incorporation: September 1, 1993 Years in Business: 19 CLH Design staff— 13 person firm 4 Licensed Landscape Architects — 2 LEED AP 2 Landscape Designers — 1 LEED AP, 1 Certified Playground Safety Inspector (CPSI) 3 Licensed Civil Engineers — I LEED AP 2 Construction Administration — 1 LEED AP 2 Administration DocuSign Envelope ID: D488A4DA-6COC-4F1F-A676-98CFE932E2B5 ENGINEER TEAM RESUME Mechanical & Plumbing Gary Kosten, P.E., LEED AP, Principal Role in this Project: Project Principal-in-Charge & Mechanical Engineer Office Location: 333 Fayetteville St, Raleigh, NC 27601 Phone: (919) 856-4461 Education: University of NC W Charlotte, N.C. B.S. Mechanical Engineering Technology- 1999 a j " Gary has extensive engineering experience in commercial, institutional, and industrial facilities. He has a unique knowledge of both the design and construction processes. As a consultant, Gary has had experience as a principal, a project manager, and a lead mechanical engineer. He has been responsible for business development,technical reviews,project planning,and leading interdisciplinary team efforts during design and construction administration. Noted Projects. Winston Salem State University-Carolina Hall, Winston Salem State University, Early Childhood Development Center, City of Belmont Police Headquarters, Gaston County Police Headquarters, Piedmont Natural Gas-Greensboro Office Renovations, Joe Gibbs Racing Shop, M62 Race Shop, Environmental Protection Agency-Durham HQ Chiller Study/Emergency Back-up, Jenkins Elementary School Renovations, Carolinas Healthcare Systems - Arboretum Pediatrics, CHS- Mecklenburg Medical GroupslUptown, CHS-Airport Center, Cove Church, Ballantyne Village Retail Park & Theatre, Tanger The Arches (LEED), 1927 S. Tryon Street Office Building (LEED), Powerhouse Plaza High Rise Mixed Use (LEED), Apex Police Department, Presbyterian Hospital Huntersville MRI, Charlotte Douglas Airport's Air Rescue Facility, St. John's Episcopal Church, Holden Beach Town Hall, Robinson Elementary, First Baptist Church of Weddington, Winston Salem Fire Station #19, NY Yankees Scoreboard Ventilation, Carolina Scoreboard Ventilation, Wrightsville Beach Public Safety Station George Fowler, III, P.E., LEED AP, Plumbing Engineer = Role in this Project: Plumbing 1 Fire Protection Engineer r Office Location: 1927 South Tryon St., Suite 300, Charlotte, NC 28203 Phone: (704) 338-1292 Education: University of NC —Charlotte N.C. ' B.S. Mechanical Engineering, 1995 , � N George is the engineer responsible for the plumbing and fire protection design. George has extensive design experience with large solar thermal projects,compressed air,medical gas distribution and other similar systems. George's responsibilities include project coordination, client relations, construction administration and quality control. Noted Projects: Charlotte Fire Department Headquarters; Henderson County Law Enforcement Center; Henderson County Land Development; Cabartus County Board of Elections renovation; NC Dept of Revenue; Mount Holly Citizens Center; Holden Beach Town Hall and Police Station; Multiple Projects for Marriott including pool and mechanical improvements (locations vary). DocuSign Envelope ID: D488A41DA-6COC-41`1 F-A676-98CFE932E2135 STRUCTURAL CONSULTANT PROFILE J. Kirk Viola, P.E. President 1 Structural Engineer • Owner of Taylor&Viola Structural Engineers, P.C. • Role: Principal-in-Charge of Structural Engineering Kirk Viola's engineering experience stems from employment at Carolina Steel Corporation,from 1981 through 1989. During his eight years of employment at Carolina Steel, Kirk first served as a Design Engineer in the Greensboro office, and later transferred to the Hickory office where he was the Drafting Manager and then Chief Engineer(1987 through 1989). He is now President and Owner of Taylor&Viola Structural Engineers, P.C., and oversees all firm projects and quality control. EDUCATION North Carolina State University- Bachelor of Science, Civil Engineering, Magna Cum Laude (1981) PROFESSIONAL REGISTRATIONS NC; SC; TN; FL; MD; OH; PA;VA;VW; MS; UT PROFESSIONAL AFFILIATIONS Professional Engineers of North Carolina(Past Central Piedmont Chapter President), National Society of Professional Engineers, American Concrete Institute,American Institute of Steel Construction (A1SC), Concrete Reinforcing Steel Institute, Catawba Valley Chamber of Commerce, St.Aloysius Catholic Church FIRM HISTORY&CONTACT INFORMATION • 308 1 Sth Street SE, Hickory, NC 28602 AT, P.O. Box 2616, Hickory, NC 28603 Phone: (828) 328-6331 Fax: (828) 322-1801 Web: www.taylarviola.com • Year established: 1988 Corporation Date: 08/01/1989 Full Time Staff: 11 -rAYLJDR&vrp�si Sin-A,.1-Fes%' SERVICES PROVIDED • The firm is fully computerized and currently utilizes AutoCAD Architecture 2012,AutoCAD Revit Structure 2012, RAM Analysis and Structural Systems, EnerCalc Version B, and SDS12 Structural Steel Detailing Software.Taylor&Viola Structural Engineers serves regional architects, engineers, and industry in providing their structural design needs. HISTORY&PROJECT EXPERIENCE • Joseph M.Taylor, P.E. began a private practice of structural engineering on January 1, 1988. The decision to start his own practice was made after retiring from 30 years of service as Chief Engineer at Carolina Steel Corporation, Hickory Plant. On August 1, 1989, J, Kirk Viola, P.E.joined Mr.Taylor and started the engineer ing firm known as Taylor&Viola Structural Engineers, P.C. • Public Safety Experience includes: Rock Hill, SC Fire Substations (3); Hilton Head Island, SC Fire Training Facility; Carrboro, NC Fire Station; Kitty Hawk, NC Fire Station Headquarters; North Port, FL Fire&Rescue Stations(3); Fayetteville, NC Fire Substations(3);Washington, NC Fire& Rescue Station; Salisbury, NC National Guard AASF Fire Station; Pasquotank County, NC Public Safety Facility; Sandhills, NC Community College Fire Training Center; Gastonia, INC Community College Fire Training Center;Wake County, NC Fire& EMS Substations (2) PRINCIPALS • J. Kirk Viola, P.E. President/Registered Engineer kvivla@taylorvicia.com • James S.Tate, P.E. Senior Project Manager!Registered Engineer jtate@taylorviola.com DocuSign Envelope ID: D488A4DA-6COC-4F1F-A676-98CFE932E2B5 k PROJECT TEAM Organizational Chart k ARCHITECT OF-RECORD Kerr Newell,AIA, LEED AP Stewart-Cooper-Newell Architects Principal-in-Charge +Project Architect CONSULTANTS DESIGN Christine L. Hilt, FASLA, PLA, LEED AP Jim Stumbo,AIA, LEED AP BD+C, CLH Design, PA NFPA Landscape Engineer Stewart-Cooper-Newell Architects Principal+ Quality Control Gary Kosten, P.E., LEED AP George Fowler, III, P.E.,LEEDAP Optima Engineering Mechanical and Plumbing Engineering J. Kirk Viola, PE Taylor&Viola Structural Engineers Structural Engineer Our Firm and originally assigned Team are committed to this project from inception to completion. Ken Newell will be your primary point of contact throughout the project, although other team members are certainly available to you. Es: Ste art er ewell t*C C S DocuSign Envelope ID: D488A41DA-6COC-41`1 F-A676-98CFE932E2135 CURRENT ON-GOING PROJECTS Disclosure Statement: Section 4 Current Pro' cts Start Date Ex ect d Comolletion Date Expected Promect Cos Ken Newell,AIA LEED AP: Blacksburg, VA EMS 412013 Fall 2014 $4.5 Million Danville, VA Fire Dept. + EOC 412013 Summer 2014 $ 7 Million Johns Island, SC Fire HQ + Station No. 3 112013 Summer 2014 $ 3 Million Hilton Head Island, SC Fire Substaion No. 6 712013 Summer 2014 $ 2.5 Million Raleigh, NC Bay Leaf VFD 812012 Fall 2013 $ 3.1 Million Faquay-Varina, NC Fire Station No.2 - Study 212013 Summer 2013 $ 1.1 Million Taliahasse, FL Fire Dept Substation 812012 Summer 2014 $ 2.5 Million Mt. Pleasant, SC Fire Station No. 6 412013 Fall 2014 $ 1.5 Million Current Projects Start Date Exacted ComgletiQr�_Dt E o James Stumbo,AIA LEED AP BD+C, NFPA: Holly Springs, NC Police Dept. HQ 612013 Winter 2014 $ 5.5 Million Brunswick Co., NC 911 1 EOC 412013 Winter 2014 $ 2.3 Million Ft. Smith,AR Training Center 212013 Spring 2014 Consultant Buncombe Co., NC Training Center Classroom Bldg. 112012 Fall 2014 $ 7 Million Jacksonville, NC Fire Station No. 2 312012 Spring 2014 $ 2.7 Million Current Schedule Capacity of Key Personnel irrx zEns o9s ayss so% sus �a9a. sa°s goes Ken Newell,Aw - - �AvaifaWr�. true_ Pilnr+palfntharye• ��_ _ Sim Skumbo,AtA ��_� AvailaLie Tirife �_— Pr adpw/pualftvControl .- �`� r" Stewart �oer tNeweil 1�. ' rG t Its DocuSign Envelope ID: D488A4DA-6C0C-4F1F-A676-98CFE932E2135 PROFESSIONAL FEES Reimbursables HOURLY RATE Senior Architectural Principals $150.00/hr. Junior Architectural Principals $120.001hr. Architect $110.001 hr. Project Manager $100.00/hr. Architect In Training $ 80.00/hr. Architectural Technician $ 70.001hr. Construction Administrators $ 85.00/hr. Senior Engineering Principals $150.00/hr. Junior Engineering Principals $120.00/hr. Project Engineers $110.00/hr. Engineer $100.001hr. Engineer In Training $ 75.00/hr. Engineering Technician $ 65.00/hr. Senior Planning Principals $130-00Ihr. Junior Planning Principals $100.00/hr. Senior Interior Design Principals $130.00/hr. Junior Interior Design Principals -$ 90.00/hr. Interior Designer/CAD $ 60.00/hr. Business I Office Manager $ 70.00/hr. Clerical&Word Processing $ 45.00/hr. REIMBURSABLES SCHEDULE Reproduction: Copies(Black&White)------------------------ $ 0.10 lea. Copies(Color -8-112 x 11)---------- _- $ 0.85/ea. Copies(Color- 11 x 17)----------------------- $ 1.50 lea. Large Format Bond Plots: 24 x 36---- ---------------------- $ 2.50/ea. 18 x 24---- ----------------------- $ 2.00 lea. 30 x 42------- ------ ----- ----- $ 3.50 lea. 30 x 21 -------- ____-------- $ 2.50 lea. 36 x 48-------- ___ _-------__-_ $ 4.50/ea. 12 x 18---------------------------------- $ 1.50/ea. 11 x 17--------------------------------- $ 1.50/ea. Large Format Reproducibles: 24 x 36----------------------------------- $ 12.00 lea. 30 x 42-------------------------------- $ 15.00 lea. Specifications ----------------------------------- $75.00 lea. Presentation Charges: 30 x 42 Color plot---------------------_---- $60.00 lea. 30 x 42 Color plot on board---------- $80.00 lea. 24 x 36 Color plot---------------------------- $45.00/ea. 24 x 36 Color plot on board--------------- $65.00 lea. CD of drawings - $1.00 per drawing recorded on CID Postage 1 Shipping 1 Courier---------------------- Cost x 1.20 Fax ------------------------------------- $ 1.00 per sheet Travel (Meals, Lodging,Airfare, Rental Cary--- Cost x 1.20 Mileage Federal mileage rate x 1.20 C Ste�r °sec �l DocuSign Envelope ID: D488A41DA-6COC-41`1 F-A676-98CFE932E2135 FIRM CONSULTANTS Disclosure Statement: Section 5 Stewart-Cooper-Newell Architects does not propose to retained the services of Consultants for these projects. FIRM AFFILIATION HISTORY Disclosure Statement: Section 6 Stewart-Cooper-Newell is willing to affiliate with minority, woman- owned, or disadvantaged businesses. Our proposed Landscape Architect, CLH Design has been a long- time teaming partner with our firm. CLH Design is HUB Certified with the State of NC, Department of Administration and the Federal Government as a Woman-Owned Business Enterprise (WBE). FIRM LITIGATION HISTORY Disclosure Statement: Section 7 In the last Ten Years, there has been no litigation, governmental or regulatory action pending, nor threatened, against Stewart-Cooper- Newell Architects affecting our ability to provide our full and best range of services on your project. CONTRACT AGREEMENT Disclosure Statement: Section 9 Upon selection, Stewart-Cooper-Newell Architects is wiliing to sign the Orange County Standard Contract Agreement for Design Consultant Services (copy attached). S Stewart er Newell r�V� € DocuSign Envelope ID: D488A4DA-6COC-4F1F-A676-98CFE932E2B5 F RESPONDER'S CERTIFICATION FORM I have carefully examined the Request for .Qualifications, the sample Agreement for Design Consultant Services and any other documents accompanying or made a part of this Request for Qualification. i hereby propose to furnish the professional design consultant services for Orange County in accordance with the instructions, terms, conditions, and requirements incorporated In this Request for Qualification_ I certify that all information contained in this response is truthful to the best of my knowledge and belief. 1 further certify that I am duly authorized to submit this response on behalf of the firm as its act and deed and that the firm is ready,willing and able to perform if awarded the contract. NAME OF FIRM: Stewart-Cooper-Newell Architects, PA BY: (printed name) Ken Newell, AIA, LEED AP SIGNATURE: MAILING ADDRESS: 719 East Second Avenue CITY/STATE/ZIP CODE; Gastonia, NC 28054 TELEPHONE NUMBER: 704.865.6311 FAX NUMBER, 704.865.0046 ACKNOWLEDGEMENT OF ADDENDA Responder hereby acknowledges receipt of all Addenda through and including: Addendum No. Date Ac vvl dgement 1 7/19/13 Page 8 of 9 DocuSign Envelope ID: D488A41DA-6COC-4P F-A676-98CFE932E2135 ANON-COLLUSION AFFIDAVIT State of North Carolina County of Orange Proposal Bequest No. 51 94 Ken Newell , being first duly sworn, deposes and says that: President Stewart-Cooper-Newell Architects, PA i, HelSige is the of _ the proposer that has submitted the attached proposal; 2. He/She is fully informed respecting the preparation and contents of the attached proposal and of all pertinent circumstances respecting such proposal; 3. Such proposal is genuine and is not a collusive or sham proposal; 4. Neither the said proposer nor any of its officers, partners, owners, agents, representatives, employees or parties in interest, including this affiant, has in any way colluded, conspired, connived or agreed, directly or indirectly, with any ether proposer firm or Person to submit a collusive or share proposal in connection with the contract for which the attached proposal has been submitted or to refrain from proposing in connection with such contract, or has in any manner, directly or indirectly sought by agreement or collusion of communication or conference with any other proposer, firm or person to fix the price or prices in the attached proposal or of any other proposers, or to fix any overhead, profit or cost element of the proposal price of the proposal of any other proposer or to secure through collusion, conspiracy, connivance or unlawful agreement any advantage against the County of Orange or any person interested in the proposed contract; and 5. The price or prices quoted in the attached proposal are fair and proper and are not tainted by any collusion, conspiracy, connivance or unlawful agreement on the part of the proposer or any of its agents, representatives,owners, employees, or parties in interest, including this affiant. ignature Partner- President Title Subscribed and Sworn to Before Me, This 22 day of July 2013 Notary Public . My Commission Expires: 12/0 6/17 Page 9of9 DocuSign Envelope ID: D488A4DA-6COC-4F1F-A676-98CFE932E2B5 S Stewart • Cooper • Newell October 30,2013 Mr.Jeffrey E.Thompson Director of Asset Management Services Orange County 131 W. Margaret Lane Hillsborough,NC 27278 Re: Design Services Proposal Public Safety Projects: New EMS Station Prototype Programming and:Study Dear Mr.Thompson, Thank you and the selection co n!nittee for selecting Stewart-Cooper-Newel I Architects to be involved in the upcoming public safety project. We are thrilled to have the opportunity of beginning a long relationship with the fine people of Orange County. We will do our best to make the County our most satisfied client yet. It is our understanding that the County is requesting design services for the development of new EMS prototype stations. The facilities will house the EMS operations as outlined in the Ri=Q. It is anticipated that two prototype station designs(a stand-alone 12 hour station and a stand-alone 24 hour station)will be developed,with the possibility of other prototype identified, proposed,and developed as the study progresses. Stewart-Cooper-Newell Architects(SCNA)will work with County representatives to develop written programs, prototype design,and projected construction cost of each prototype. The resulting work product will be a summary booklet. The booklet:will include; - a narrative of the{project and the process utilized to accomplish the study - written programs for both of the proposed facilities schematic floor plans for both of the proposed facilities estimates of acreage needed for each of the proposed facilities - construction cost estimates for each of the proposed facilities BASIC DESIGN SERVICES Based upon the RFQ and our meetings following designer selection,we propose the following division of project pifases: Data Collection Phase SCNA will prepare,distribute,and collect Station Design Questionnaires that provides preliminary direction for the programming effort. ARCHITECTURE 1.800.671.0621 VPLANNtNG 719 East Second Avenue^Gastonia,NC 28054^P:704.865.6311 •F:704.8155.OD46 1 INTERIORS 9133 Two Notch Road-Columb}a,SC 29223-P:803.765.9011 CONSULTING I I-OM 1;itG'Cis-COM DocuSign Envelope ID: D488A4DA-6COC-4F1F-A676-98CFE932E2B5 t ry 1 Programming Phase An on-site meeting with EMS and County representatives to discuss all spaces(interior and exterior)needed for the appropriate prototype facility needs. SCNA wiII submit a draft written program document that identifies all spaces,their sizes and descriptions,total facility size,and projected construction cost to EMS and County staff for review,comment and approval. SCNA will revise,finalize and submit the written program document. Schematic Design Phase Based upon the approved written program and construction cost estimate,SCNA will prepare concept floor plans of both prototype facilities. An on-site meeting with EMS and County representatives to present the concept floor plans and gather input for further development. SCNA will incorporate the ideas and suggestions developed from the meeting,and will also prepare concept exterior elevation sketches. An on-site meeting with EMS and County representatives,along with the Public(I" Public Meeting)to present the further developed floor plans and concept exterior elevations(90% Schematic Design documents). SCNA will revise and finalize the Schematic Design documents. Written Report Phase SCNA will prepare the draft summary booklet to include the information as described above. An on-site meeting with EMS and County representatives,along with the Board(2"d Public Meeting)to present the draft summary booklet and to receive further input. SCNA ►vial finalize the written report. Report and Presentation Phase SCNA will present the final report and data to the Board(3`d Public Meeting). SCNA will make any final revisions requested by the Board to the report. SCNA will submit the final document to the County. ARCHITECTURE PLANNING 2 INTERIORS r'.ONSUL-TING DocuSign Envelope ID: D488A4DA-6COC-4F1F-A676-98CFE932E2B5 r 5 BASIC DESIGN SERVICES FEE PROPOSAL The proposed fee to provide the above BASIC DESIGN SER VICES is 330,800,plus rehubursables(estitttated at$2,000). i Related Work Not Yet Identified Should any work(additional prototypes,site appropriateness studies,renovation studies, new facility designs,etc.)related to the County Public Safety needs arise,the County at their sole discretion,may request a proposal From SCNA to amend the agreement to provide said design services. If this proposal is acceptable,we will bc.happy to incorporate it into the appropriate A I A Agreement for the County's review, We look Forward to working with you on this impodant project. Please let me know if you have any questions regarding(his proposal or would like any additional information. Sincerely, lZas l Ken Newell,AIA.LEFD-AP F3D+C N'IPrt{jec[sliWorange County EMS10rangr county EMS Prototype prop 103013.4os ARCHIIECTURE PLANNING INTERIORS CONSULTING DocuSign Envelope ID: D488A41DA-6COC-41`1 F-A676-98CFE932E2135 AC R CERTIFICATE OF LIABILITY INSURANCE °A `�I"'"Q"'""' 1213112 1 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED,[he paticy[Iea)must he endorsed. If SUBROGATION I$WAIVED,subject to the terms and conditions of the pollcy,certain polletes may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsements. CT PRODUCER RME� Watson Insurance PF10NE FAC ❑ 245 East Second Avenue •NAIt Gastonia NC 28053 ADDRE33z ]N9{1RER S AFFORDING C4VERAOE HAICaY INSURFRA. ' cinnail Insurance Company INSURED - INSURER a Stewart-Cooper-Newell, INsuR�R c:EmployQrs PrefaCtllL_ 719 East Second Ave INSURERO: Gastonia NC 28054 INSURER E: [ INSURER F: COVERAGES CERTIFICATE NUMBER:1063758464 REVISION NUMBER: THIS I5 TO CER*nrY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMFD A13OVE FOR THE POLICY WRIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO VJ}HICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES,LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR CLICY¢FF POMY EXP LIMITS TYPE OX INSURANCE OLiCY NNMSE MIDD M A GENERAL LIABILITY Y EPPOI04359 1112013 F1712014 EACH OCCURRENCE $1 000 000 x COMMERCIAL GENERAL LIABILITY S54D O00 CLAIMS—MADE —(OCCUR MEOEXP ans reon S10001) PERSONAt.3AQVINJURY 410D0000 GEtfERALACGREGATE $20t700D0 GEN'L AGGREGATE LIFATT APPLIES PER: PRODUCTS-COMPIOPAC16 S2 OW 000 POLICY TRT LOC All A AUTOMOBILE LIABILITY x 0184359 1712013 12014 PR PE S$S EBADOD0 ANY AUTO 20DILYINJURY(Par pmean) LLOV*JFD ULFD BODILY INJURY(Per acdden}AITOS AUTOS A NIREDAJT0.5 d EQLEO AUTOS $ II S A UMBRELLA LIAR ?( EPP0184359 - f112013 f112014 EACH OCCURRENCE $f OOD 000 � EXCESS UAS CLAIMS-MADE AGGREGATE Si 000 OOD O O RETE IOt'i C WORXF-RSCOMPENSA-55N EIGI82021001 1,712013 1112014 X AND EMPLOYERS'LIA51UTY YIN ANY PROPRIEfORIPARTHERFEXECUTNIE N 1 A E.L.EACH ACCIDENT SSOO 000 OFFICERIM WaER EXCLUDED? EJ OFFICEond lcry In NH} E.L.DISEASE-FA EMPLOYE S10D 000 wa RI TION OF OPERATIONS below donalbe under E.L,DISEASE•POLICY LIMIT 5500 000 L B Pra[eaalonal Llabkllly 0058843/ Ill712013 611712014 Occurenee $1,000.000 Aggregale $2.000,000 DESCRIPTION OF OPERATICN81 t.00A'IIONS1 VEHICLES(Attach ACORD 14 1,AddHlunot Ramarlu SahadUts,if more apaaa Is TWI Md) . I CERTIFICATE HOLDER CANCELLATION [ SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED 13EFORH THE EXPIRATION PATE THERPOF, NOTICE WILL BE DELIVERED IN Orange County ACCORDANCE WITH THE POLICY PROVISIONS. j PO Box$181 Hillsborough NC 27278 AUTHORIZED REP EESENTATIVE Q 1908-2010 ACORD CORPORATION. All rights reserved. ACORD 26(2010105) The ACORD name and logo are registered marks of ACORD