HomeMy WebLinkAboutJCPC Minutes 120718 Orange County Juvenile Crime Prevention Council Meeting
Friday, December 7, 2018 (12:00noon—2:OOpm)
Southern Human Service Center
Chapel Hill,NC
Proposed Minutes
Attendees: Bernard Miles, Tina Sykes, Maren Hardin, Peggy Hamlett, Stephanie Jones, Sharron
Hinton, Carol McClelland, Kysha Thompson, Gayane Chambless,Jay Cole, Amanda Farris,
Amy Kirshner, Val Hanson, Lia Kaz, Linda Boldin, Tami Pfeifer, Susan Worley, Kelsey Mosley,
Coby Kansen Austin,Angela Clapp, Raquelle Hawkins, Pamela Weiden, Denise Briggs, Rebekah
Rapoza(*Members in Bold)
Absent: Charlos Banks, Megan Johnson, Jaime Lescinski, Dana Graves, Beverly Scarlett, Nick Allen,
Excused.• Sherita Cobb, Matthew Hinton, Donna King, Lee Barnes, Meg McGurk
Welcome
The meeting opened with a welcome from Chair, Bernard Miles, and introductions.
Guest Speaker—Family Success Alliance (Coby Kansen Austin& Angela Clapp)
About four years ago Orange County identified working on poverty as a priority and the Health
Department stepped up and said that education, housing, employment all affected the population level
downstream. The looked to the Harlem Children Zone model as a way to structure their approach.
The model follows children from cradle to college/career and is structured within"zones". In order to
determine which zones to target,the Health Department looked at data on where Medicaid and
Housing Choice Voucher(for example) recipients lived and created an index of six zones where
families struggling to make ends meet would most likely live. An advisory council was appointed by
the county commissioners that worked with those six communities to identify a champion and then
selected two zones to work with. The two zones selected were: Zone 4 (Gateway community to out
Hwy 70 east towards Durham County line) and Zone 6 (in-town Chapel Hill and Carrboro
encompassing some more affordable market rate apartments and public housing). The first program
launched was a kindergarten readiness program that is 4 weeks and based at the elementary school for
rising kindergarteners with the first cohort starting four years ago. The next program launched was the
Navigator program which included hiring people from the community who had the lived experience of
struggling to make ends meet, had learned themselves how to navigate the systems, and already had
built trust and relationships within their respective community. The Navigators then started working
with the parents and families of the children in the readiness program. There are currently four cohorts
—kindergarten, first, second, and third graders. Even though the kids in the cohorts are elementary
school aged,the Navigators are working with the whole family which often includes older siblings.
Minutes Review and Approval
The Council reviewed the minutes from October 2018. Carol McClelland motioned for minutes to be
approved and was seconded by Gayane Chambless. Motion carried unanimously.
Agency Roundtable
Wrenn House—Currently has one youth in care from Orange and has had a total of five. Just
completed federal monitoring and it went well with just some minor things that need to be addressed.
They are still working on the last of the needed renovations for the house and should be completed by
end of the fiscal year.
Volunteers for Youth—Teen Court celebrated its 300t' session.
Boomerang—Alternative to Suspension program has served 37 students. Top reason for suspension
the last month was for fighting. They continue to run middle school group at Stanback and are in talks
with two other middle schools. They are looking to increase their in-school work with the students.
Freedom House—FAN has served 22 parents and currently has 14. Due to a change in Orange County
outside agency funding process, FAN's overall program budget may be reduced drastically (by almost
$40,000). If these funds are not awarded for this current fiscal year, FAN will have to do a JCPC
program agreement amendment to change staffing structure (will need to reduce number of navigator
positions) and it could impact their ability to hire a bilingual advocate. The CEO and CFO are
currently investigating the issue with the county.
In late September 2017 Freedom House became sole partner with Insight Human Services. In the
spring of 2018, Trish Hussey retired bringing about significant change. In July 2018, they became sole
partners with Daymark Recovery Services. While the three are stand-alone entities but are partnered in
trying to achieve efficiencies and streamline services. In September 2017, Freedom Houses'
accountant quite without notice and they had to scramble to figure out what she was doing and how.
The CFO of Insight has stepped in to be the accounting person for Freedom House and is overseeing
finances for Insight and Freedom House. Since the CEO and CFO are new, Carol has been doing her
best to stress the importance of the funding streams and provide support where and when needed.
Outpatient Services program had two youth carry over into the new fiscal year but have since dropped
out and didn't complete all their sessions. They have had two new referrals this year and still have
money to serve additional youth. They estimate they have the capacity to serve about six more.
Dispute Settlement Center—Trying to get the new restorative justice program up and running and are
very close to being at capacity to be able to run the first circle(s) in January. They are doing a lot of
partnership work with Volunteers for Youth with Teen Court and Community Service.
Ligo Doio—Have received one referral so far this program year from juvenile justice. In the new year
they will expand their outreach to community partners to see if there are any additional referrals.
DJJ Data—October: 14 distinct juvenile, 18 complaints, 3 approved for court, 7 juveniles diverted, 0
juveniles admitted to detention, 1 juvenile admitted to Wrenn House for 8 days, 1 electronic
monitoring activation, 30 days on electronic monitoring, and 0 juveniles committed to YDC.
Charges included disorderly conduct at school, misdemeanor assaults and larceny. Referrals came
from law enforcement, one from a victim, and one from a parent.
November: 7 distinct juvenile, 11 complaints, 5 approved for court, 2 juveniles diverted, 0 juveniles
admitted to detention, 0 juveniles admitted to Wrenn House, 0 electronic monitoring activations, 30
days on electronic monitoring (carry over from previous month), and 0 juveniles committed to YDC.
Charges included breaking in vehicles and simple assault.
JCPC Business
Membership Vacancy—Member of Business Community position is still vacant. Please share with any
connections you may have and let Bernard or Rebekah know so they can follow-up.
Conflict of Interest form—Please complete if you haven't yet for the new fiscal year.
Freedom House Final Accounting—There was a significant delay in Freedom House getting in their
final accounting forms for FY17-18. There were several emails to the program fiscal officer,
conference calls, and even one-on-one meetings and every time after the meeting/conversation Denise
had the impression/commitment that it was going to be done by the end of the day. Several days to a
week would pass and Denise would follow-up and nothing had happened. Denise didn't want final
accounting to proceed as completed because there were a significant number of errors that would have
created a $31,000 refund for FAN and they knew that wasn't correct. They knew the money had been
spent but the information was just entered incorrectly. Since the fiscal requirement had not been met,
Freedom House's current FY disbursements were placed on hold until it was completed. Because of
this, Denise went in and completed the Final Accounting information (with permission from Freedom
House). Within the last week, Final Accounting has finally gone through and been signed off on by all
parties. With the number of delays and missing the deadline, Denise wanted to make sure that it was
brought to the attention of the JCPC. As a result of all of this, Denise has some concerns about the
fiscal oversight and control of the JCPC funds. The county has since been advised that it is okay to
release all funds that were previously on hold. Executive leadership is aware of the problems and
concerns and steps are being taken to address it.
Subcommittees—Historically much of the subcommittee work and reporting has fallen on Rebekah to
complete. This year the JCPC will be moving towards taking on much more of that responsibility and
chairs will be appointed to committees as needed. Bernard will be reviewing with Rebekah the
committee tasks and volunteers and may be asking JCPC members to step up to help out.
Consultant Update
Raise the Age—Handouts were shared with data on 16 and 17 year olds. Breakdown by districts and
counties by number of charges, estimated number of new juveniles, projected number of new juveniles
to be served by funded programming, number of school-based complaints, and percentage of
complaints that were school-based.
The Department is trying to prepare the JCPCs and counties for Raise the Age impact and is hoping
that this won't be an unfunded mandate. The plan is that the legislature will approve funding that will
go the local counties to make the decision on how to spend the funds—expand capacity of current
programs or fund new programs. What's important right now is to get some grassroots efforts going to
advocate for funding for this mandate. There will be an addendum to the FY19-20 County Plan that
will identify a plan for the Tier II funding (i.e. Raise the Age funds).
The Department is encouraging the JCPC Chairs to write a letter to their local county commissioners to
adopt a resolution to support the JCPCs receiving extra funding to adopt the Raise the Age mandate. It
is suggested to get on the commissioners to agenda to be able to explain what it is and why it's
important. The Department would like to have a copy of the resolution by March.
SPEP Scores—Handouts were shared that included an example Standardized Program Evaluation
Protocol (SPEP), definitions of SPEP terminology, SPEP service categories and targets for amount of
service, and Program Optimization Percentage (POP) example. Some programs won't have a SPEP a
score because they are short-term, structured programs that aren't designed to provide a therapeutic
intervention. SPEP is important because it helps JCPCs determine if they are funding effective and/or
evidenced-based interventions and programs. Denise reviewed the SPEP example and explained each
category and how the score is calculated. SPEP score isn't the most important score (overall across all
program types); rather, the POP score is more reflective of program's effectiveness based on total
potential (specific to program types).
Programs were asked to complete a Program Enhancement Plan(PEP) to identify how they can
enhance their respective programs and in which areas. Even though some programs won't have a
SPEP Score, they will all have a PEP.
Wrenn House—Review policies and procedures to see areas that can updated and improved;
have on identified staff to be responsible for NCALLIES data entry; ongoing training for
shelter staff, continue to support staff in effort to reduce staff turnover.
Community Service & Teen Court—Looking at ways to improve staff training and plan in
advance; evaluate/enhance program monitoring.
Boomerang—Continue to develop written protocols for high quality service delivery as needed;
continued staff training.
FAN—Complete additional information in protocol manual for service; consistent
documentation of training and staffing as applicable to JCPC services; outcome measures
consistently completed and documented; correctly document services, enrollments, and
completions in NCALLIES.
Child&Adolescent Outpatient Services—Complete protocol manual for service; consistent
documentation of training and staffing as applicable to JCPC services; outcome measures
consistently complete and documented.
Victim Offender Mediation—Review and update manual; professional development and
training; update program evaluation measures.
Young Warriors—Enhance program protocol; enhance program evaluation; enhance staff
evaluation.
➢ Next JCPC Meeting: Friday, February 1, 2019; Location: Hillsborough Commons, 113 Mayo
Street,Hillsborough NC