HomeMy WebLinkAboutMinutes 04-23-2019 Schools APPROVED 5/21/2019
MINUTES
ORANGE COUNTY BOARD OF COMMISSIONERS
CHAPEL HILL-CARRBORO BOARD OF EDUCATION
ORANGE COUNTY BOARD OF EDUCATION
BOCC/BOARD OF EDUCATION JOINT MEETING
April 23, 2019
7:00 p.m.
The Orange County Board of Commissioners met for a joint meeting with the Chapel Hill-
Carrboro Board of Education and Orange County Board of Education on Tuesday, April 23,
2019 at 7 p.m. at the Whitted Human Services Center in Hillsborough, N.C.
COUNTY COMMISSIONERS PRESENT: Chair Penny Rich and Commissioners Mark Dorosin,
Sally Greene, Mark Marcoplos, Earl McKee and Renee Price
COUNTY COMMISSIONERS ABSENT: Jamezetta Bedford
COUNTY ATTORNEYS PRESENT: John Roberts
CHAPEL HILL-CARRBORO BOARD OF EDUCATION PRESENT: Chair Joal Broun, James
Barrett, Rani Dasi, Amy Fowler, and Mary Ann Wolf
CHAPEL HILL-CARRBORO BOARD OF EDUCATION ABSENT: Pat Heinrich
ORANGE COUNTY BOARD OF EDUCATION PRESENT: Chair Brenda Stephens, Will
Atherton, Dr. Steve Halkiotis, Hillary MacKenzie, Matthew Roberts and Sarah Smylie
ORANGE COUNTY BOARD OF EDUCATION ABSENT: Tony McKnight
COUNTY STAFF PRESENT: County Manager Bonnie Hammersley, Deputy County Manager
Travis Myren, and Deputy Clerk II Sherri Ingersoll (All other staff members will be identified
appropriately below)
DURHAM TECHNICAL COMMUNITY COLLEGE STAFF PRESENT: President Dr. Bill Ingram
CHAPEL HILL-CARRBORO SCHOOLS (CHCCS) STAFF PRESENT: Superintendent Pam
Baldwin, Patrick Abele, Assistant Superintendent, Support Services, Jennifer Bennett, Assistant
Superintendent Budget & Finance, Pam Jones, Interim Vice-Superintendent
ORANGE COUNTY SCHOOLS (OCS) STAFF PRESENT: Superintendent Dr. Todd Wirt,
Rhonda Rath, Chief Finance Officer, Sara Pitts, Interim Chief Operations Officer
Chair Rich called the meeting to order at 7:00 p.m.
Chair Rich welcomed everyone to the meeting, and reminded everyone that this meeting
is to talk about budget, and how to move forward.
Chair Rich said Commissioner Bedford is not here tonight, as she is with her sister in
New York.
Chair Rich said she would like to take this opportunity to thank Emergency Services, and
its response to the tornado. She said the Governor was able to visit Maple View, and also
visited Leslie Drive, which was one of the worst hit areas. She said the County Manager and
staff are working to assist the residents there, since almost all homes in that area were affected.
Chair Broun and Vice-Chair Wolf arrived at 7:03 p.m.
Chair Rich reviewed the agenda for the evening.
1. Presentation of Durham Technical Community College — Orange County Campus
• FY 2019-20 Operating Budget Presentation and Discussion
• Capital Investment Plan Discussion
BACKGROUND:
Durham Technical Community College (DTCC) - Orange County Campus FY 2019-20
Operating Budget Request includes $723,256 for Operations (an increase of$68,112) and
Capital Outlay Funds of$100,000 (an increase of$25,000). The increase in Current Operations
includes a 2.5% increase for salaries and benefits, a 2% cost increase in utilities, and a request
for a new designated College Liaison position for both Chapel Hill-Carrboro City Schools and
Orange County Schools. The increase in Capital Outlay is a one-time request to replace the
carpet and paint the walls at the Skills Development Center. Their request also includes
continuing the funding of$200,000 for 200 scholarships for Orange County residents attending
DTCC. This is funded through the Article 46 One-Quarter Center Sales tax proceeds.
Durham Technical Community College— Orange County Campus Capital Investment Plan's
Manager Recommended project for a new Academic Building and parking in Years 6-10 totals
$26,547,911.
Dr. Bill Ingram said Durham Tech is delighted to be Orange County's Community
College. He said he was surprised to hear of Dr. Todd Wirt's, OCS Superintendent, resignation
last night, and wished him well in the next chapter of his life.
Dr. Bill Ingram said Durham Tech offered scholarships to over 175 high schoolers last
year. He said early numbers indicate a large increase next year, and high schoolers are making
Durham Tech their first choice of school for continuing education. He said there are over 125
high school students from the two school systems taking dual enrollment classes, at no tuition,
and this number is expected to increase.
Dr. Bill Ingram said earlier this month, Dr. Pam Baldwin and Durham Tech signed a
MOU to continue to offer early college classes. He said Durham Tech also has a good
relationship with Sheriff Blackwood, and other organizations, which has helped to expand their
course offerings. He said there is room for expansion across the board in all course offerings.
Dr. Bill Ingram said in 2016, Durham Tech received $4 million from a statewide bond
issue for capital needs for community colleges. He said, at that time, Durham Tech set aside a
billion dollars to support planning for a second building on the Orange County campus. He said
this construction is delayed until 2024, due to other urgent capital needs in the County. He said
the 2016 bond funding for this project will need to be spent before 2024, and Durham Tech will
use this funding for a project in Durham County. He said there is considerable support in the
State legislature for additional bond referendums, and he is confident that the new bonds will
help to build the new buildings.
Dr. Bill Ingram referred to the 2019-2020 budget, and said Durham Tech would like to
provide salary increases to employees paid with County dollars: housekeeping, maintenance
and security staff. He said Durham Tech is a Living Wage employer.
Dr. Bill Ingram said Durham Tech also funds a college liaison that works with the schools
systems, and asking for funds for a second liaison position. He said Durham Tech is also
seeking one-time funds for renovations at the skills development center in downtown Chapel
Hill.
Commissioner Price clarified that the bond money from Orange County will be used for
improvements in Durham County.
Dr. Bill Ingram said the funds need to be spent before 2024, and the Orange County
campus construction will not have started by then, so the funds will be used for other capital
projects. He said Durham Tech will earmark a comparable amount of funds from a new
referendum to be able to build the new building starting in 2024.
Commissioner Dorosin said in the memo of March 22, Durham Tech asked to accelerate
the facilities in the capital projects list. He asked if that is referring to the same projects.
Dr. Bill Ingram said yes, and this request came with the understanding that there would
be different funding available than the bond issue.
Commissioner Dorosin clarified that the cost of this project is $26.6 million, and is
shared with the County, who is struggling with funding for other capital projects right now, which
is why construction is being pushed out to 2024.
Bonnie Hammersley said yes, this is her recommendation.
Dr. Bill Ingram said he has three proposals in the General Assembly, and is confident
that there will be new State funding available, which can replace the funding used for other
projects.
Commissioner Dorosin asked if the early college program is independent from the
middle college program.
Dr. Bill Ingram said yes, but this type of program is being seen more and more on a
national basis, and increased participation is expected in these programs. He said both of
these agreements are in place to explain how the partnerships work.
Commissioner Dorosin asked if involvement in these programs is done at the student's
initiative.
Dr. Bill Ingram said Durham Tech is working with Pathway program on information
technology programs, health programs and technology, where the schools have identified
technical career paths and students are signing up on their own initiative.
Commissioner Dorosin asked if there is a method by which the students find out about
these programs.
Dr. Bill Ingram said promotion is done through the liaison, who works in partnership with
the schools.
Dr. Pam Baldwin said it is promoted through the registration process, the liaisons and
the guidance counselors, and information nights.
Dr. Todd Wirt said it is the same at Orange County Schools
Dr. Bill Ingram said that typically 5,000 students take these types of classes, and about
500 are high schools students.
Chair Price said that she is concerned about the delay in funding for the Orange County
buildings. She asked if the current need could be identified.
Dr. Bill Ingram said by 2024 the campus will be more crowded, but offering classes in
the high schools will help to alleviate it to some degree. He said the requested upfit at the skills
development center will also alleviate some of this pressure.
Commissioner Price asked if this timeline can be moved up any sooner.
Dr. Bill Ingram said Orange County has asked Durham Tech to delay the project.
Bonnie Hammersley said, yes, that recommendation is from her, but she defers to the
will of the Board of County Commissioners (BOCC).
2. Presentation of Chapel Hill-Carrboro City Schools (CHCCS) Board of Education
• FY 2019-20 Operating Budget Presentation and Discussion
• Capital Investment Plan Discussion
BACKGROUND:
Based on the North Carolina Department of Public Instruction's projected Average Daily
Membership (ADM) enrollment for FY2019-20, Chapel Hill-Carrboro City Schools enrollment
would be 12,355 students, while the district's projected charter students would be 179, less Out-
of-County tuition paid students of 250, for a total of 12,284 budgeted students.
Chapel Hill-Carrboro City Schools is requesting an increase of$5,530,872 in continuation and
expansion funding in FY 2019-20. This would provide a total current expense funding of
$57,122,727. This would equate to an increase in the local per pupil allocation of$485. This
requested increase in the local per pupil allocation for current expenses would increase the per
pupil allocation from $4,165 to $4,650.
Chapel Hill-Carrboro City Schools Capital Investment Plan's Manager Recommended projects
for FY 2019-20 totals $8,692,590, with a 5-Year total of$39,824,642.
Dr. Pam Baldwin made the following PowerPoint presentation:
Board of Education
Budget Request
FY 2019-2020
Presented by Pam Baldwin Ed D., Superintendent
Jennifer S. Bennett, Asst. Superintendent Budget & Finance
April 23, 2019
Empower, Engage, Inspire
OUR VISION
The Chapel Hill-Carrboro City Schools exist to provide experiences that empower, engage and
inspire.
Empower: make one stronger and more confident
Inspire: create, innovate, explore, experiment
Engage: captivate, attract, involve
OUR MISSION
Our learning environments are intentionally designed to empower, inspire and engage students.
Empower: collaborative, safe, challenging
Inspire: student-centered, multiple pathways
Engage: enriched future, lead to a fulfilling life
Strategic Plan Focus Areas
• Student Success
• Family & Community Engagement
• Employee Experience
• Organizational Effectiveness
Strategic Budget Request Elements
• Focus on ensuring the district can maintain existing services for student success.
• Focus on funding to accelerate our goals towards equity and employee experiences.
• Focus on funding to close the achievement gaps for our most vulnerable students,
engaging and inspiring them for an enriched future.
• Focus on engaging our community for whole child program integration solutions to
empower our students.
• Focus on school safety to ensure our buildings are safe and efficient learning spaces for
our students.
Jennifer Bennett continued the presentation:
CHCCS overall Funding
Local
State appropriation S 80,960,670 State current
Funds expense
Local Current expense 85,636,45', 43% 46%
I
Federal sources 4.292.1 76
Capital PrOjeus• 6.870.690
Child Nutrition 4,664,006
CDmmunity5Ch00l$ 2,128,885
Other Sources&Grants 2.625.968
Total Projected Revenues S 187,168,850 federal
Child sources
'Capital does not include the bond funds Other 2%
Sources& Community nurr.t. �Capdal
for CHHS Schools
C.rants 3% Projcxts
1% 1% 4%
1 1%of Funding is
in Restricted Direct
holftliMMIM.— Sources
Funds in People and Instruction
Types of Expenses Budget by Purpose Area
�% 4% ■Inuruc.hnnal
/84%. ■Salaries&8ene1ils ,% Scrvius
iox
■Purchased ■Suppnninq
Services Services
0 Sup[rlirs& Transportation
N1aleriah
■Utilities&I Lie
■I aclhtles
0
1% 2%440 ■Charter
Schoulsllransfers
■Charter
Over 93%of5tate funds are in personnel Sch[xislTrarlhleF.%
costs and 81%oft ocal funds are in
personnel casts.
STUDENTS Drive Funding
Student Membership/Hi5tMProjection
12,15U CHCCSStudetns Charter School Smdems
Relatively stable student population compared
to others in the state-net growth of30 new
students projected for 79-20 ■ 6�L
17,7sn
219
I 1,!S❑ 1 d,33S
12,23E
12,076
11.965
11,250
FY 7014-15 FY 2015-16 FY 701 C-17 FY 7017-18 FY 7018-19 PFq.. dFY2019-
2❑
County SAPFO projection for CHCCS is 1 2,358
CHCCS pays 22 different charter schools
98.6%of the students in our district attend the CHCCS
Continuation Funding — "AS-IS"
• Student growth funding (net 30) is estimated at $123,780.
• Operational cost increases for inflation (non-salary local funds) is estimated at
$237,715.
• Salary & Benefits costs for Local staff is estimated at $3,237,377 based on projected
state impacts on salaries and benefit items in particular hospitalization & retirement
• Total Continuation Funding Request is $3,598,872, which is a 7% increase over
current operational funds.
Continuation Request Breakdown
Isti mated Salary Increase for Certified $733,282
Inflationary Cost required for Staff S.0%aVq.}
Classroom Supplies&Materials $198613 Estimated Salary Increase for Non-
&other non salary items-CPI Certilie lStnlf[3.0%} S532,D02
increase 1_9%201 8
Estimated Increase for Local Supplement S556,055
(match i ng state s alary i nc reases)
I n fl ati o n ary Co st required for
Utilities/Energy Cost required - $39,102 FICAIn crease on Sal aryincreases $139,332
avg.1_1%increase 201 8
State Employee Benetit Impact Retirement S 1,oS4,5.31
Rat e I nc.tea%e.1.SW f t nm 18.SCi%t 0 2030%
Operational Costs for FY 19 20
New Square Footage $0 Ilospltallzahon Increase EmployerCost
4%increase from S6104to S6,354per S222,175
c m ployce.($1 Stl p p)
ti Personnel Requirements
Expansion Budget Requests
• All are focused on accelerating the work of our strategic plan.
• Limited based on current funding levels in that area and where we really see the need
for the additional support.
• Focus on the achievement gap, equity, and whole child work we need to attack.
• Care and support for our staff and to keep a competitive edge in recruiting teachers.
• Safety items to help fill the gap in capital funding but much needed in the district for
school, student and staff safety.
Maternity/Paternity Leave
• This request will help show our support for our staff and helps mirror the benefits
available in the business community.
• Will help ensure CHCCS has a competitive benefit package to recruit and retain high
quality teachers and staff for our schools.
• Estimated cost based on current history would require $450,000 to enable us to provide
a 90%-100% support package for staff on leave for maternity/paternity instances.
Student Services Support Funding
Creating a Comprehensive Social/Emotional programming to build a continuum of services
for our youth would require - $232,000.
• Students need to understand how to regulate their emotions, build positive relationships,
make responsible decisions, and understand what it means to care about self and
others.
• Through additional financial support, Student Services will be able to create a social and
emotional (SEL) district-wide program that will support the development of
aforementioned skills which promotes student success.
• We will use these funds to create programming that helps with trauma and socially
sensitive training, restorative practices and provides the supports our students need to
learn in a safe and supportive environment.
Equity & Curriculum Development
Core Equity and Culturally relevant literacy content training for the district - $200,000.
• This work is the cornerstone of our strategic plan and efforts to ensure our district closes
all achievement gaps.
• Will support the CHCCS district work surrounding equity and culturally relevant
curriculum, specifically literacy in the school year 2019-2020.
• Also, we will be collaborating with Orange County Schools in this work so as to create
the cohesive understanding surrounding equity our community expects.
Expanded Summer Programs
Expanded summer programming for elementary school and
exce tional children students in need of extra academic supports
at $300,000.
As is evidenced on the graphic below we are seeing data that
shows a significant drop in students' literacy skill comprehension
over the summer months.
We want to offer an expanded summer program that will focus
on instructional effort as well as targeted enrichment areas to
help with our literacy gaps we see in our data.
This should enable our students to start the next school year
ready to learn and on or close to grade level on day one.
Text Reading Comprehension{7RQ
See GAPS i n 100 84.0 71.1 71.3 66.0 82.2 65.9 69.3 62.2
75 56.6 117 — 51.6 42.1
the urnbe so -
BOY numbers 2s
K K K 1st 1st K K K 1st 1st K K
BOY MOY EQY BOY MOY BOY MOY MY BOY MOY BOY MoY
16171617 1617 1718 1718 1718 1718 1718 1819 1819 1819 1819
Patrick Abele was introduced, and continued the presentation:
School Safety - Communications
• This request will help us implement phase I at $750,000 of this work by immediately
getting the following items in our schools or upgraded to working and current equipment.
This will be a 3 year project containing the following items:
• $250,000 for Emergency digital radio systems to ensure all can be notified and
communicate during any school emergency. We currently have radio equipment that is
antiquated. Schools and resource officers cannot communicate effectively with first
responders.
• $300,000 for Intercom systems (Interior and Exterior) upgraded or repaired to ensure
clear communication is available in our schools for emergencies and announcements.
• $125,000 for ADA compliance upgraded and implementations to ensure we meet all
ADA compliance concerns specifically related to emergency response aspects of this
work. (Stairwell evacuations are an example).
• $75,000 for continued work to enhance our door access control systems and
identification systems to ensure our schools remain safe and secure for students and
staff.
Jennifer Bennett resumed the presentation:
Total Expansion: $1,932,000
• These funds will help the district accelerate the work on equity, closing the achievement
gaps, ensuring our students are supported in a caring environment, and that our schools
are safe and secure.
• We are committed in our work with existing resources to ensure we have flexibility in
how those resources are used and to ensure they are all aligned with the Board's
strategic plan and core goals.
Total County Appropriation Funding Request:
Continuation Funds: $ 3,598,872
Expansion Funds: 1,932,000
Total Requested Funds: $ 5,530,872
At estimated student billing base of 12,284 students (net of charters and out-of-district/county),
the request is $450 per pupil of additional funding requested by Chapel Hill-Carrboro City
Schools to ensure our operations continue As-Is and Progress for our students, staff and
parents in our community.
Patrick Abele continued the presentation:
Capital Funding (CIP-Bond)
Chapel Hill High School Construction Update
• Phase 1 began in June 2018. It included the removal of the trailer compound behind the
D building, realignment of some athletic fields, creation of a construction access road
from Seawell School Road, and realignment of the site infrastructure. It included the
deconstruction of the D building and the creation of temporary parking and pedestrian
and student walkways.
• Phase 2 began in the summer of 2018. It includes construction of the new A and new D
buildings scheduled for completion in May of 2020. The end of Phase 2 which extends
into the first 5 months of 2020 includes move-in and soft opening of A and D to serve as
swing space while B and C are remodeled.
• Phase 3 will begin in early 2020 and will include the renovation of the B and C buildings,
the deconstruction of the existing A building and the paving of new parking areas. It will
also include the construction of an E building that will house auto shop and public safety
classrooms.
Jennifer Bennett continued the presentation:
Capital Funding Request (CIP):
LI P Yr 1
Revenue/Project Sources FY 2017-18 FY 2018-19 FY 2019-20 I Chg from 1
PY
Debt Financing-Capital Projects 1,147,675 2,436,568 1,299,893
Lottery Proceeds 815,174 923,719 951,650 27,931
Article 46 Sales Tax Proceeds 1,055,209 1,108,915 1,153,272 44,357
Facility Improvements to Other Schools 601,000 607,300 607,300
2/3 Net Deb Bands 2,317,658 1,241,117 (1,241,117)
Recurring Capital Items(Outlay) 1,821,900 1,821,900
Deferred Maintenance Projects 1,921,900 1,821,900
Bond Referendum Projects 69,436,000
Total Capital Funding 74,225,035 6,750,626 8,692,590 1,941,964
CHHS project is funded through the BOND. Thank you community!
We have an estimate of $300 million of defen-ed maintenance projects
waiting and we continue to work with the county to prioritize those
projects within available revenues supported by the county.
THANK YOU FOR THIS SUPPORT!
Patrick Abele said the BOCC's approval of an additional $1.8 million, this past school
year, for the deferred maintenance projects last year has been a tremendous asset, and the
schools used this funding to replace HVAC systems at Seawell, Carrboro Elementary, and
Frank Porter Graham, as well as required remediation for flooding at Frank Porter Graham.
Dr. Pam Baldwin continued the presentation:
Budget Document
• Overview of School District Funding- page 5
• Continuation Section — page 8 &Appendix C
• Expansion Section — page 9
• Summary Section — page 12 & Appendix A
• Appendix Tables:
o Table A provides summary of Total Request
o Table B provides summary of Local Funds
o Table C provides summary of Continuation Only
o Table D provides the CIP as provided to the County in January
FUNDING
for our
STUDENTS
Is our
Request.
We are
committed to
ensuring
STUDENTS are the focus of all
we do and we r
remain
steadfast in our
belief that all
children can
learn. Our job
is to give them
the opportunity
to succeed.
empower
inspire
e Damao
CHAPEL H I LL-
ARRB0RO
CITY SCHOOLS
260,000 Request
Collaboration between Orange County Schools and Chapel Hill-
Carrboro City Schools in Foundational Lq uity Training which is
critical to create the cohesive understanding surrounding equity Our
Community deserves and expects. It is through this lens that we will
begin to eliminate the opportunity gaps for ALL Our Students.
CHAPEL HILL-
ARMORO
CITY SCHOOLS
• "REI-Ground Water"training provides an historical context
related to racism and its fundamental impacts on
organizations.
"Reyond Diversity"training which will provide an in-depth
analysis of systemic issues as they relate directly to schools
and their communities. It allows participants to practice their
learning in the context of their work in schools.
Dr. Pam Baldwin said this is an additional request for staff training opportunities, and is
separate from CHCCS equity training, which is for curriculum development in the classroom.
Commissioner Price asked if there are currently any maternity or paternity leave
benefits.
Jennifer Bennett said staff can take time under Family Medical Leave Act (FMLA), but
must use leave to be paid for this time. She said this proposal would supplement salaries, and
provide additional resources in time.
Dr. Pam Baldwin said staff currently has no paid maternity leave, but rather must use
sick or leave time when on maternity.
Commissioner Price asked if this would also apply to adoption.
Jennifer Bennett said that yes that is the intent.
Commissioner McKee said maternity leave is a critical situation and very important in the
retention of teachers. He said he also sees the clear importance of the summer reading
program. He referred to the equity trainings, and asked if it is $200,000 plus $260,000.
Dr. Pam Baldwin said yes, these are two different requests; one is curriculum
development based and one is for joint staff training for both school districts.
Commissioner McKee said he does not question the philosophy behind these trainings,
but does wonder how this, as well as student services support, are going to be measured. He
said there is a gap, and wants to know how staff will know this gap is being closed.
Dr. Pam Baldwin said this is very difficult to measure. She said there are some tools that
can measure impact, and they are using some of these tools, but there is not a great pathway to
measurement. She said a lot of measurements are purposely not directly related to test
scores, since there are other variables to measure that impact.
Commissioner McKee said he wants ensure that the kids who are lagging behind are
brought up to speed as soon as possible. He said summer programs are a great way to keep
kids involved, especially those who do not have the opportunity to get additional help.
Dr. Pam Baldwin said time is very important, but access is something that must also be
addressed. She said if students are experiencing trauma or other variables, they will not have
access.
Commissioner Dorosin clarified that an almost 5 cent increase in the district tax is being
requested.
James Barrett said that is pro forma language that is always in the budget request, but
the board does not expect a local district tax increase.
Commissioner Dorosin said it would take this type of increase to cover that which
CHCCS is proposing.
James Barrett said yes.
Commissioner Dorosin said this would be an almost 24% increase in the current district
tax, and wants to make certain that this is the "nut".
Commissioner Greene asked if the $260,000 for the collaborative equity training is for
both districts.
Dr. Pam Baldwin said yes.
Commissioner McKee said he is concerned about the wording in the request being pro
forma, because he takes it as a serious request. He said it always brings up the issue of equity
between the two school systems, and he has always been reluctant to rely on that to make up
for shortfall that is not accommodated by the County tax.
James Barrett said the only time the district tax has been increased in recent years is
when new schools have been needed. He said, based on the legislature, the district tax cannot
be increased unless the schools ask for it to be done.
Chair Rich asked if it is known who would get the joint equity training.
Dr. Pam Baldwin said there is a priority list including district staff, teachers, support staff
and board members; this is a conversation around the community.
Commissioner Dorosin asked if the percentage split between the two districts is known.
Bonnie Hammersley said there is a change this year, which is shown in the numbers
here tonight. She said there has been a decline in the number of students in the Chapel Hill
system based on the March EPI numbers; and the shift is towards Orange County. She said it
is still 60/40, but the last two decimal numbers changed this year.
Commissioner McKee referred to the salaries of certified staff versus non-certified staff,
and said there seems to be a larger percentage increase for certified staff.
Jennifer Barrett said that these are the best numbers coming from the state, and the
legislature has been pushing to increase teacher salaries. She said non-teacher staff increases
have been closer to 1.5%.
Joal Broun said she is very thankful for Board of County Commissioners support of their
programs.
3. Presentation of Orange County Schools Board of Education FY 2019-20
• FY 2019-20 Operating Budget Presentation and Discussion
• Capital Investment Plan Discussion
BACKGROUND:
Based on the North Carolina Department of Public Instruction's projected Average Daily
Membership (ADM) enrollment for FY2019-20, Orange County Schools enrollment would be
7,388 students, while charter students would be 843, less Out-of-County tuition paid students of
97, for a total of 8,134 budgeted students.
Orange County Schools is requesting an increase of$2,729,117 in continuation and expansion
funding in FY 2019-20. This would provide a total current expense funding of$36,094,932. This
would equate to an increase in the local per pupil allocation of$273. This requested increase in
the local per pupil allocation for current expenses would increase the per pupil allocation from
$4,165 to $4,438.
Orange County Schools Capital Investment Plan's Manager Recommended projects for
FY2019-20 totals $25,684,911, with a 5-Year total of$55,952,104.
Chair Brenda Stephens said she is very appreciative of the Board's support of funding.
Dr. Todd Wirt thanked the Board for its support, and said he has always appreciated the
professionalism and support given to OCS staff when presenting requests. He said his board
has worked on this budget for months, and he hopes the BOCC will see the good faith efforts
made by OCS to trim where possible, and still provide a great service to the community. He
referred to the focus on training, and said the BOCC questions are very valid. He said race has
a significant impact on the performance of OCS students, and this will be measured through
both quantitative and qualitative data. He said this is a critical juncture of what is being taught,
and how it is being taught, must change dramatically.
Rhonda Rath made the following PowerPoint presentation:
Agenda Item#3
iaa
FY 202
t ..
1.
Orange County Schools
Approved Local Operating Budget
Agenda Item#3
District Highlights
Academic Growth 0
10 schools exceeded or met growth
during the 201 M018 school year.
Bus Driver Paylincentive Program
Increased bus driver pay and implemented an .
incentive of$75 for a referred bus driver that
remains at least months
Dual Language Program
Implemented at NHE.Two way dual
immersion for English and Spanish;5015 to
model,NB day rotation
Summer Feeding Program
Served 5,719 breakfasts and 8,429 lunches
at eight different locations in the community
Equity Policy
Unanimously adopted an Equity Policy
reflecting thecollaboratiw work ofthe
Board of Education and Equity Task Force
4 ASpnda Item#3
FY 2019 Local Budget Overview
Salaries&
- - - Wages
Certified Teachers,
Classified staff and 47.9% Benefits
Supplemental pay
for all locally paid
employees FICA,Retirement,Health
17.9% Insurance and all other
employer paid benefits
Charters
Local per pupil for students 18.59 o Purchased Services
domiciled in Orange County
attending charter schools Contracted services,
4.6% workshops,travel
®Cai}�ta Utilities,and Insurances
l Outlay Supplies
Funded from local funds. gooks,Paper,Fuel,Tires,
(Corporate drive u fit Food,Furniture&equipment C-nyz e—nty Sc-,&
Agenda Item#3
Inc
Public Schools of North Carolina
Change between 2003-04 and 2008-09
Change in LEA - -
Average Daily Membership
(ADM) V
Change between 2008-09 and 2C13-14 Change batween 2013-14 and 2018-19
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Agenda Item#!3
2011-2012
Percentage of Public School
Students in Membership in -
Charter Schools -- - - -
0
2014-2015 2017-2018
Mi
Source:Reported by LEAS. Represents the percentage of K-12 public
school students in membership in a charter school students residing in the
LEA and in membership in a charter school in the state
-
irr= DiOsiort of School Business
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Funding History Agenda Item#3
� 8°06 ssa 940
823
769 8w
700
619
t 500
5111
500
7500
400
10
300
200
3 - 1 100
700❑ ❑
FY2016 FY2017 FY2018 FY2015 FY2020
ADM —Charters
ti
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Agenda Item#3
Class Size Update
f
*Required . r
Kindergarten
1 :18 1 :18 1 .17.64 AVG
1 :19
First 1 :16 1 :16 1 :16 AVG
1 :19
Second 1 :17 1 :17 1 :17.65 AVG
1 :19
Third 1 :17 1 :20 1 :16.57 AVG
1 :19
*202012021
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Commissioner Dorosin asked if the significance of the numbers in the last column could
be clarified.
Rhonda Rath said this column shows the effect of HB 90, which requires an average of
1:19 phased in within a 3-year window.
Commissioner Dorosin said the "actual" column indicates OCS's numbers for this year.
Rhonda Rath said yes. She resumed the PowerPoint presentation:
Ag nda Item 43
Reductions Enacted to Balance Local Budget
FY 2017 Budget—FY2019 Budget
Absorbed 19 Positions thru Attrition
Since the 201602017 School Year,Orangecounty
Schools have decreased its allotted positions by29
staff.10 positions were the res uA oFPDM red uctiors
and 19 were an effonto balance the local budget
Increased Class Sizes ti t 4-
------------------
Increased class smforgradas4-8 to 1:2
7
Pre�ous yearshadeKcenenrsd a classs�oi1;25
4169 Central Office Reductions
FV1 a-10/.redudien in departTenlal bets---
r FV19 72onseliminatedthro ugh reorgs
Central Dffioe rmra ncies troy 90 tlays
Elimminateinated HR Director Posnbn
Thorough review of staff funding
Erfiraency review with School Efficiency
Consultants identified areas where State funding
could be leveraged more effectively
TA's no longer work workdays
In an ellorl to balance me FYI
9 budgeland not
cut pos ikons,leacher—slants are n a longerpad
norwon,non-studentdays.
Recommended FY20 Budget ask
FY19 FY20 DIFF
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A enC121iem
FY 2019 Fund Balance Review
ag . $1 ,718 133
• Technology
• Student Re assignment
:F20,1,9 Safety lnit'ative
tl Universal Breakfast
2,110,195 Corporate Drive gRfit
Enwronmental Enhancements
FY2019
Grantl Total
FuntlBalance . $ 4,147,569*
•$319,2d15tahili ationby5tat,Statute
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FY2020 Fund Balance AppropriaCkhie'n#j
Previous Year appropriation balances
��,L]22,040 Carry-overbalances.Corporate Drive lJp______fit Student Assignment,
Safety.Secunty
Furniture-District
$250,000 Furniture upgrades to bring the district in compliance with DPI
II IRI standards as well as create more collaborative classroom spaces
ll �I across the district
Corporate Drive I
Anticipated uofd of back budding and potential parking needs
lob-
Environmental Enhancements
Contracted mowing and snow removal
$ 155,000
C'uwW
Rhonda Rath said there are no changes to the capital budget, but wanted to highlight
that the joint transportation facility has been removed, and $3.1 million of that will be shifted to
Cedar Ridge classroom addition, and the remaining balance will go towards improving indoor air
quality across the district.
Commissioner Greene said she was not aware of the joint transportation facility.
Rhonda Rath said there was an item on a bond 5 years out from now, but it cannot be
funded, as other things are needed
Dr. Todd Wirt said when there are two systems within one county; only one is identified
as having a transportation system. He said currently, Orange County has two transportation
facilities that are severely outdated and need improvements. He said a portion of the bond
funds were to go to address this, but due to Chapel Hill High costs, that need was greater than
the transportation system. He said this need is real, and could be for a future bond or CIP
project.
Commissioner Marcoplos said paid maternity and paternity leave would be a great
addition, and the kids would really benefit from this. He referred to the question of how to
measure equity training, and said for those who have gone through the training, there is no
doubt that will help as he has already noticed a difference. He said it looks like 36.25 positions
were dropped in recent years as part of cost savings measures. He asked if the impacts of, and
lessons from these decisions could be explained.
Dr. Todd Wirt said OCS learned how to be more efficient. He said there were also some
reductions in technology decisions, but the greatest challenges have been at the school level.
He said when class sizes go up, there are different challenges with differing needs of students.
He said OCS runs a lean central office operation, and made this decision to have a lower impact
on the schools, but it has stretched the central office staff quite thin.
Chair Rich asked if other counties give parental leave, and who is the County's
competition.
Jennifer Bennett said she is not aware of other systems that offer this at this time, but it
would be a great benefit to the staff. She said the main push for competition is from Durham,
who is fighting the same battles.
Rani Dasi said, from a financial perspective, this benefit is more for the support of staff;
coming back earlier has an impact on their lives, the schools, and the community.
Commissioner Dorosin said Orange County Schools is asking for a $273 per pupil
increase, and Chapel Hill is requesting $485 per pupil. He asked if OCS could provide an
update on its bond projects, as well as the former charter school property that OCS purchased.
Dr. Todd Wirt referred to the Meadowlands facility, and said the front building has been
through the full RFP process, and OCS will be working with Corley Redfoot on a one-stop
facility. He said it is hoped that staff can move into the front building by the fall. He said the
bottom level will house curriculum and instruction staff. He said the building is expected to be
well within the budget.
Dr. Todd Wirt said there is a proposal to move the Partnership Academy to the back
building to free up space to serve middle school students, and look at possible partnerships for
Boomerang and a day treatment center.
Commissioner Dorosin asked if there is a timeline for the second phase.
Dr. Todd Wirt said they hope to get into the front building this fall, and the back building
needs a significant parking increase.
Staff said a big bond project is the geothermal installation at Orange High School, and
the 450-foot deep ports have been insulated. She said insulation of the piping is being finished,
and old HVAC is being torn out. She said other projects include HVAC and mechanical
upgrades, as well as major roof projects. She said the Cedar Ridge expansion hopes to break
ground before July 1.
Commissioner Dorosin said the system's targeted recruitment for teachers of color is
encouraging, and asked if there a similar targeted recruitment in the Chapel Hill system.
Dr. Pam Baldwin said yes, and diversity has greatly increased.
Commissioner Dorosin referred to the Orange County Schools redistricting process, and
the timeline. He asked if this will have an impact on class sizes.
Dr. Todd Wirt said there have been several board retreats to determine priorities. He
said the main effort is to balance student achievement, and there is a public facing website that
shows the timeline. He said there has been a very diverse parent-advisory council involved,
which has been wonderful. He said there will be public forums around this topic, and the goal is
for the board to approve a new student reassignment plan by this fall, but it must be approved
by January 2020. He said the plan would be affective for the 2020-2021 school year.
Will Atherton said he would like to get feedback from Board of County Commissioners
regarding capital projects. He said at least one facility has escalated in the amount of repairs
needed ($21 million), and SAPFO does not account for this. He said a new school costs about
$26 million. He said SAPFO also does not account for Pre-K requirements. He said in the spirit
of collaboration, he wants to make the BOCC aware of their concerns, and need guidance to try
to figure out how to accommodate these goals. He wants it to be on everyone's radar, and does
not want to spend money on a school that cannot be turned around.
Bonnie Hammersley said that SAPFO does not address this issue, as it is only a tool for
capacity. She said other school needs would have to go through the capital investment plan
process.
Will Atherton asked if this would also be true with the Pre-K issue.
Bonnie Hammersley said that there is a committee working on a report for solutions,
which is needed before an assessment can be done. She said the issue is that the pre-K is
taking up space that is not accounted for in SAPFO, so the Board of County Commissioners will
await the report that should address this.
Commissioner Dorosin asked if SAPFO formula can be changed.
Chair Broun said to wait for the committee report, and much background is needed as to
what the schools are required to do.
Commissioner Dorosin said he just wants to know the universe of options.
Chair Rich said the committee and representatives from the schools are discussing this
and Craig Benedict, Planning Director will be doing a tour of the schools to explain options, how
things happen, etc.
Commissioner Price asked if the new construction price includes land.
Will Atherton said no, it does not account for land, trailers, etc.; just the physical
facilities.
Commissioner Dorosin asked if a new school would be put on the site of the dilapidated
building.
Dr. Todd Wirt said this would not be wise, and schools have typically been located in
relation to sewer and water. He said there is much growth in Hillsborough and Mebane, so they
need to consider the school locations.
4. 2019 Legislative Updates
• Budget
• Class Size Discussion
• Statewide Bond
Chair Rich asked if there are any legislative issues.
Dr. Todd Wirt said there is a lot of troubling legislation that is relevant to everyone in the
room.
Commissioner Dorosin applauded both districts for their innovative ways to deal with the
issues they face, and encouraged the schools to take a bold and innovative policy step to
eliminating out of school suspensions in elementary schools. He said it is an issue that is
related to equity and access.
Commissioner Greene thanked both districts for being so clear on their requests.
5. Adjournment
The meeting was adjourned at 8:37 p.m.
Penny Rich, Chair
Sherri Ingersoll
Deputy Clerk II