HomeMy WebLinkAboutAgenda - 8-f - Approval of Budget Amendment #9-A for Piedmont Food Processing Center Freezer Installation 1
ORD-2019-020
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: May 21, 2019
Action Agenda
Item No. 8-f
SUBJECT: Approval of Budget Amendment #9-A for Piedmont Food Processing Center
Freezer Installation
DEPARTMENT: Asset Management Services
ATTACHMENT(S): INFORMATION CONTACT:
Budget Summary Angel Barnes, Capital Projects Manager,
919-245-2628
Travis Myren, Deputy County Manager,
919-245-2308
PURPOSE: To approve Budget Amendment #9-A for the Piedmont Food Processing Center
Freezer Installation.
BACKGROUND: The Piedmont Food Processing Center located at 500 Valley Forge Road,
Hillsborough, NC, was awarded a Golden Leaf Grant of $128,000 in May 2018, with a required
local match of $32,000 from Article 46 Sales Tax proceeds for a total project budget of $160,000
for the installation of two exterior freezers for the storage of processed food. Throughout the
summer and fall of 2018, the freezer slab, roof system, and freezer installation was designed by
Summit Engineering. The freezer design and purchase was also completed and delivered to the
jobsite.
Over winter 2018, the project was sent out to multiple construction bidders for the construction
activities and installation of the freezers. The original bid numbers returned were more than
double the budgeted amount for the installation of the freezer slab and connections to the
existing facility. In January 2019, the roof portion of the project was updated to become an
alternate to the project scope of work, and the project was then re-bid.
The revised construction bids remain higher than the original estimated amounts, and an
additional $26,093 is needed to fund the project, for a total revised project budget of $186,093.
Staff recommends that the additional funds needed for this project come from available Article
46 Sales Tax proceeds, bringing the total County match to $58,093.
FINANCIAL IMPACT: Proceeds from Article 46 Sales Tax revenue would fund the additional
amount of $26,093 needed for this project.
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is applicable to
this item:
• GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY
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The creation and preservation of infrastructure, policies, programs and funding necessary
for residents to provide shelter, food, clothing and medical care for themselves and their
dependents.
RECOMMENDATION(S): The Manager recommends that the Board approve Budget
Amendment #9-A, described above, to fund this capital investment.
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Budget Cost SubTotal Comments
Professional Services:
Designer $8,150.00 $10,750 $8750[Fi)ed)$2000 Reim.
Construction Materials Testing $2,806
Asbestos Testinq 2000
$f 3,556
Construction: $88,000
Electrical 8000
Retaininq Wall 25000
Roof Structure 20000
Freezer Purchase 55000 $64,524
Mechanical(Spec&Install Freezer Units) 19887.5 $19,887.50
Misc Materials 5000
SprinWer 10000
Buildinq Permit 2000
Fire Marshal Plans Review!Permit 95.94
Racks.Bumpers,etc... 8000
$f 72,412
Owner Costs
Zoninq Compliance Permit(TOH) $ 125.00
Owner Continqency 101 of Construction Estimate $15,298
Cost Escalation 51 of Construction Estimate $7,649
$ f 25.U0
Total Estimated Budqet $186,080.96
Total Encumbered Project Cost $f 86,093