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Home My WebLink AboutORD-2019-017 Fiscal Year 2018-19 Budget Amendment #8 1 ORD-2019-017 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: May 2, 2019 Action Agenda Item No. 8-d SUBJECT: Fiscal Year 2018-19 Budget Amendment #8 DEPARTMENT: Finance and Administrative Services ATTACHMENT(S): INFORMATION CONTACT: Attachment 1. Budget as Amended Paul Laughton, (919) 245-2152 Spreadsheet Gary Donaldson, (919) 245-2453 Attachment 2. Year-To-Date Budget Summary Attachment 3. List of Repurposed Orange County School Capital Projects PURPOSE: To approve budget, county capital, and school capital project ordinance amendments for fiscal year 2018-19. BACKGROUND: Department of Environment, Agriculture, Parks, and Recreation (DEAPR) 1. DEAPR has received $12,075 in revenue for facility rentals for Efland-Cheeks Community Center and Cedar Grove Community Center. The department will use this revenue to fund seasonal staff and departmental supplies for these facilities. This budget amendment provides for the receipt of this additional revenue. (See Attachment 1, column #1) SOCIAL JUSTICE IMPACT: There is no Orange County Social Justice Goal impact associated with this item. Health Department 2. The Health Department has received notification of FY 2017-18 Medicaid Cost Settlement Funds in the amount of $1,140,306. These funds will be appropriated to the Medicaid Maximization account for the purpose of future renovations and equipment purchases, and amends the following Medicaid Maximization Capital Project Ordinance: 2 Medicaid Maximization — ($1,140,306) - Project# 30012 Revenues for this project: Current FY FY 2018-19 FY 2018-19 2018-19 Amendment Revised Medicaid Maximization Funds $9,168,760 $1,140,306 $10,309,066 Total Project Funding $9,168,760 $1,140,306 $10,309,066 Appropriated for this project: Current FY FY 2018-19 FY 2018-19 2018-19 Amendment Revised Medicaid Maximization Project $9,168,760 $1,140,306 $10,309,066 Total Costs $9,168,760 $1,140,306 $10,309,066 3. The Health Department has received notification of additional funding from NC Department of Health and Human Services in the amount of $20,905 for the Family Planning program. These funds will be used to support existing staff. This budget amendment provides for the receipt of these additional funds. (See Attachment 1, column #2) 4. The Health Department has received notification of additional funding from Delta Dental in the amount of $4,000. These funds will be used for specific supplies in the dental clinic consistent with the grant award. This budget amendment provides for the receipt of these additional grant funds. (See Attachment 1, column #3) SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goals are applicable to these items: • GOAL: ESTABLISH SUSTAINABLE AND EQUITABLE LAND-USE AND ENVIRONMENTAL POLICIES The fair treatment and meaningful involvement of people of all races, cultures, incomes and educational levels with respect to the development and enforcement of environmental laws, regulations, policies, and decisions. Fair treatment means that no group of people should bear a disproportionate share of the negative environmental consequences resulting from industrial, governmental and commercial operations or policies. • GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY The creation and preservation of infrastructure, policies, programs, and funding necessary for residents to provide shelter, food, clothing, and medical care for themselves and their dependents. Orange County Schools Capital Projects 5. The Orange County Schools Board of Education has requested the repurposing of available funds of $220,362 from multiple school capital projects to fund five (5) projects within the district that need immediate attention (See Attachment 3). This budget amendment provides for the repurposing of available funds, and amends the School Capital Project Ordinances for each of the projects as listed in Attachment 3. 3 SOCIAL JUSTICE IMPACT: There is no Orange County Social Justice Goal impact associated with this item. Article 46 Sales Tax Proceeds 6. The Article 46 One-Quarter Cent Sales Tax was approved by Orange County voters in the November 2011 election, and became effective April 1, 2012. A Special Revenue Fund was established to receive and account for the One-Quarter Cent Sales Tax proceeds. These proceeds are divided 50% to the County's two school systems and 50% to Economic Development initiatives. The funds remain separate from the County's General Fund to allow for more isolated and accurate tracking of revenues and expenditures. The Board of County Commissioners approved a ten-year commitment to allocate the proceeds on the basis of 50% to Education, based on Average Daily Membership (ADM), and 50% to Economic Development initiatives. The Fund was last reconciled on September 30, 2015 to account for additional collections received over and above the approved budgeted amount. Since that time, and through June 30, 2018, an additional $1,142,482 had been collected over and above the approved budgeted amount. This budget amendment provides for the receipt of the additional $1,142,482 in Article 46 Sales Tax collections, with 50% ($571,241) for Education and 50% ($571,241) for Economic Development, and amends the following Article 46 Sales Tax Fund: (Note: the 50% portion for Education will go towards the Orange County Schools Technology Plan, and Chapel Hill-Carrboro City Schools Technology Plan and Mechanical Systems, and the 50% portion for Economic Development will be placed in its Incentives initiative). Note: In the future, staff will provide a reconciliation of the Fund on an annual basis. Article 46 Sales Tax Fund ($1,142,482) Revenues for thisproject: Current FY FY 2018-19 FY 2018-19 2018-19 Amendment Revised Article 46 Sales Tax Proceeds $22,288,338 $1,142,482 $23,430,820 Total Project Funding $22,288,338 $1,142,482 $23,430,820 A propriated for thisproject: Current FY FY 2018-19 FY 2018-19 2018-19 Amendment Revised Economic Development Initiatives $11,144,169 $571,241 $11,715,410 Technology — Orange County $4,362,313 $224,326 $4,586,639 Schools Technology — Chapel Hill-Carrboro Cit Schools $3,298,876 $173,457 $3,472,333 Renovations and Site Improvements —Chapel Hill-Carrboro CitySchools $2,020,922 $0 $2,020,922 Mechanical Systems — Chapel Hill- Carrboro Cit Schools $1,082,059 $173,458 $1,255,517 Classroom/Academic Improvements $380,000 $0 $380,000 —Chapel Hill-Carrboro City Schools Total Costs $22,288,338 $1,142,482 $23,430,820 SOCIAL JUSTICE IMPACT: There is no Orange County Social Justice Goal impact associated with this item. 4 FINANCIAL IMPACT: Financial impacts are included in the background information above. This budget amendment provides for the receipt of these additional funds and increases the FY 2018-19 budget in the General Fund by $36,980; increases the County Capital Projects Fund by $1,140,306; and the Article 46 Sales Tax Fund by $1,142,482. RECOMMENDATION(S): The Manager recommends the Board approve budget, county capital, and school capital project ordinance amendments for fiscal year 2018-19. Attachment 1. Orange County Proposed 2018-19 Budget Amendment The 2018-19 Orange County Budget Ordinance is amended as follows: rJ #2 Health Department- #3 Health Department- #1 DEAPR-receipt of receipt of additonal receipt of additional additional facility rental funds of$20,905 from grant funds of$4,000 Encumbrance Budget as Amended revenues of$12,075 for the N.C.Department of Budget as Amended Original Budget Carr Forwards Budget as Amended Through BOA#7-B Efland-Cheeks and Health and Human from Delta Dental to be Through BOA#8 y g used for specific g Cedar Grove Services for the Community Centers department's Family supplies in the dental Planning program clinic General Fund Revenue Property Taxes $ 158,561,382 $ $ 158,561,382 $ 158,561,382 $ $ $ $ 158,561,382 Sales Taxes $ 24,140,242 $ $ 24,140,242 $ 24,140,242 $ $ $ $ 24,140,242 License and Permits $ 313,000 $ $ 313,000 $ 313,000 $ $ $ $ 313,000 Intergovernmental $ 17,296,375 $ $ 17,296,375 $ 18,722,353 $ $ 20,905 $ 4,000 $ 18,747,258 Charges for Service $ 12,456,495 $ $ 12,456,495 $ 12,462,725 $ 12,075 $ $ $ 12,474,800 Investment Earnings $ 415,000 $ 415,000 $ 415,000 $ 415,000 Miscellaneous $ 3,114,760 $ 3,114,760 $ 3,207,640 $ 3,207,640 Transfers from Other Funds $ 1,637,600 $ 1,637,600 $ 1,807,600 $ 1,807,600 Fund Balance $ 8,820,099 $ 1,704,869 $ 10,524,968 $ 10,790,389 $ 10,790,389 Total General Fund Revenues $ 226,754,953 $ 1,704,869 $ 228,459,822 $ 230,420,331 $ 12,075 $ 20,905 $ 4,000 $ 230,457,311 Expenditures Support Services $ 13,182,883 $ 394,027 $ 13,576,910 $ 13,718,936 $ - $ - $ - $ 13,718,936 General Government $ 22,214,157 $ 162,471 $ 22,376,628 $ 22,376,628 $ - $ $ $ 22,376,628 Community Services $ 13,159,487 $ 150,631 $ 13,310,118 $ 13,413,062 $ 12,075 $ $ $ 13,425,137 Human Services $ 39,202,652 $ 616,586 $ 39,819,238 $ 40,846,740 $ - $ 20,905 $ 4,000 $ 40,871,645 Public Safety $ 25,318,777 $ 381,154 $ 25,699,931 $ 25,723,599 $ - $ - $ - $ 25,723,599 Education $ 109,871,663 $ - $ 109,871,663 $ 109,871,663 $ 109,871,663 Transfers Out $ 3,805,334 $ $ 3,805,334 $ 4,469,703 $ 4,469,703 Total General Fund Appropriation $ 226,754,253 $ 1,704,869 $ 228,459,822 $ 230,420,331 $ 12,075 $ 20,905 $ 4,000 $ 230,457,311 t Attachment 2 6 Year-To-Date Budget Summary Fiscal Year 2018-19 General Fund Budget Summary Original General Fund Budget $226,754,953 Paul: Additional Revenue Received Through increase time-limited Office Budget Amendment#8 (May 2, 2019) Assistant II position in Health Grant Funds $277,252 by .17 FTE; increase of.25 Non Grant Funds $1,454,816 FTE in Eldercare Manager General Fund - Fund Balance for Anticipated position; moves 1.0 FTE Occupational Therapist and Appropriations (i.e. Encumbrances) $1,704,869 1 .75 FTE Human Services General Fund - Fund Balance Appropriated to C000rdinator from Grant Cover Anticipated and Unanticipated Project Fund to General Fund Expenditures $265,421 (BOA#1); Information Budget $230 457 311 Technology Analyst position Total Amended General Fund Bud g in the Sheriffs Office Dollar Change in 2018-19 Approved General (9/20/18 mtg.) Fund Budget $3,702,358 % Change in 2018-19 Approved General Fund Budget 1.63% ' Paul: approved tme-limited 1.0 FTE Authorized Full Time Equivalent Positions Reentry Coordinator position Original Approved General Fund Full Time and a time-limited 1.0 FTE Reentry Case Manager with Equivalent Positions 904.270 C]RD; move 1.0 FTE Original Approved Other Funds Full Time Occupational Therapist and Equivalent Positions 90.850 .75 FTE Human Services Total Approved Full-Time-Equivalent Coordinator to General Fund Positions for Fiscal Year 2018-19 995.120 1(BOA#1) Attachment 3 7 Budget CIP/Capital to be Repurposed School Capital Project Project# Item Amount A. L. Stanback Middle School 50000 AL Stanback Emerg Lighting $6,205.75 Cameron Park Elementary 50001 Cameron Park Door Replacement $165.98 Efland Cheeks Elementary 50003 Efland Cheeks Elem $26.19 Grady Brown Elementary 50004 Grady A Brown Elementary $16.73 Orange High School 50006 OHS lighting $285.78 Stanford Middle School 50008 CWS Canopy $1,126.53 New Hope Elementary 50010 NHES Chiller Replacement $534.21 Handicap Accessibility 51005 ADA Kitchen Ramp CP $16,000.00 Roofing Projects 51010 GAB Roof Replacement $60.00 51010 Roofing district study $5,400.00 Technology Plan 51011 Tech Transportation Server $15,000.00 Central Elementary Air 51016 Central Elem HVAC $427.61 51016 Central Elem Electrical $887.53 Fire/Safety Upgrades 51024 District walkie talkie/radio $42.73 51024 District hydr lift $564.64 51024 Fire Extinguisher replacement $31.70 51024 Rekey Central Office Building $6,917.53 Window Replacements 51026 CWS Canopy improvements $17,628.30 51026 GAB Window Replacement $65,172.45 Athletic Facilities 51027 Ath Facilities Upgrades $883.38 51027 District wide washer/dryer $81.50 51027 CRHS Locker Room Painting $140.00 51027 CRHS/Baseball field renovations $28,636.25 51027 CES Basketball Court Resurfacing $18,000.00 51027 GHMS Flag poles athletic field $187.44 Food Services 51033 CES Cold Storage Unit $13,996.07 51033 ECGES Cold Storage Units $6,476.02 51033 GAB Cold Storage Unit $1,500.04 51033 NHES Repl Mechandise Refrig 13,968.28 Total Repurposed Funds I 1 1 $220,362 Attachment 3 8 Budget CIP Projects Needed to be Funded from Repurposed Funds School Capital Project CO# Item Amount HVAC Upgrades/Improvements 51013 HVAC for New Hope $80,000 Classroom/Building Improvements 51025 Canopy for Mobile Units $71,827 HVAC Upgrades/Improvements 51013 HVAC Valve and Acuator Repl $52,000 Mechanical Systems 51029 Boiler burner Repl $6,535 Mechanical Systems 51029 Chiller Pump & Motor Repl $10,000 Total Repurposed Funds $220,362