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Home My WebLink About2019-245-E AMS - Sasser Companies Annex remediation DocuSign Envelope ID:57A4862B-43BE-4A6C-B2D2-A722FA813067 [Departmental Use Only] TITLE BOE Water Mitigation FY 2018-19 NORTH CAROLINA CONSTRUCTION AGREEMENT OVER $250,000.00 ORANGE COUNTY THIS CONSTRUCTION AGREEMENT (hereinafter called "Agreement"), made as of the 3rd day of April, 2019, by and between Sasser Companies, Inc., (hereinafter called the "Contractor"), and Orange County, a political subdivision of the State of North Carolina, (hereinafter called the "County," "Orange County," or"Owner"). WITNESSETH: That the Contractor and the Owner, for the consideration herein named, agree as follows: 1. CONTRACT DOCUMENTS; PRIORITY The Contract Documents consist of this Agreement, the General Conditions which are fully incorporated in this Agreement, the Request for Proposals, designer approved communications and/or field orders, the Proposal, Construction Documents and Drawings and Written Specifications. The Contract Documents form the Contract. In the event of any inconsistency between or among the Contract Documents the Contract Documents shall be interpreted in the following order of priority: a. This Agreement and incorporated General Conditions attached as Exhibit 1. b. Designer approved and stamped construction documents and drawings and written specifications. c. Designer approved communications and/or field orders. d. Request for Proposals and addenda thereto. e. Proposal. 2. SCOPE OF WORK The Contractor shall furnish and deliver all of the materials, and perform, and be fully responsible for all of the Work required by this Agreement within the time period stipulated in a written Notice-to-Proceed to be executed by the Contractor and Owner and in accordance with the following enumerated documents, which are made a part hereof as if fully contained herein: a. Construction Drawings prepared by N/A (Sheet Scope of Work Document and cost breakdown dated 3/27/19) b. Written specifications prepared by the Designer. c. Sasser Companies, Inc. proposal dated January 22, 2019 which fully describes the work to be performed, such work(hereinafter called the "Work"). Revised 12/18 1 DocuSign Envelope ID:57A4862B-43BE-4A6C-B2D2-A722FA813067 d. Related documents listed under Section 2 above. 3. TERM AND SCHEDULING a. The Contractor agrees to commence work pursuant to the written Notice-to Proceed. b. The Contractor agrees to complete substantially all Work included by December 31, 2019. c. Time is of the essence with respect to all dates specified in the Contract Documents as Completion Dates. d. The Contractor shall perform the Work in the time, manner and form required by the Contract Documents and as stipulated in a written Notice-to-Proceed to be executed by the Contractor and Owner. 4. STANDARD OF CARE AND DUTIES OF CONTRACTOR a. The Contractor shall exercise reasonable care and diligence in performing the Work in accordance with the generally accepted standards of this type of Contractor practice throughout the United States and in accordance with applicable federal, state and local laws and regulations applicable to the performance of these services. Contractor is solely responsible for the professional quality, accuracy and timely completion and/or submission of all work. b. The Contractor shall not load or permit any part of the Work to be loaded with a weight that will endanger its safety, intended performance or configuration. c. Contractor shall be responsible for all Contractor, Subcontractor, and Sub-subcontractor errors or omissions, in the performance of the Agreement together with the errors and omissions of any agent or employee of the Contractor or any Subcontractor or Sub-subcontractor. Contractor shall correct any and all errors, omissions, discrepancies, ambiguities, mistakes or conflicts at no additional cost to the Owner. d. Contractor is an independent contractor of Owner. Any and all employees of the Contractor engaged by the Contractor in the performance of any work or services required of the Contractor under this Agreement, shall be considered employees or agents of the Contractor only and not of the Owner, and any and all claims that may or might arise under any workers compensation or other law or contract on behalf of said employees while so engaged shall be the sole obligation and responsibility of the Contractor. e. Contractor shall at all times remain in compliance with all applicable local, state, and federal laws, rules, and regulations including but not limited to all state and federal -discrimination laws, policies, rules, and regulations and the Orange County Non-Discrimination Policy and Orange County Living Wage Policy (each policy is incorporated herein by reference and may be viewed at http://www.oran eg countync. ovg /departments/purchasing_division/contracts.php). Any violation of the Orange County Non-Discrimination Policy is a breach of this Agreement and County may immediately terminate this Agreement without further obligation on the part of the County. This paragraph is not intended to limit and does not limit the definition of breach to discrimination. Revised 12/18 2 DocuSign Envelope ID:57A4862B-43BE-4A6C-B2D2-A722FA813067 f. If activities related to the performance of this Agreement require specific licenses, certifications, or related credentials Contractor represents that it and/or its employees, agents and subcontractors engaged in such activities possess such licenses, certifications, or credentials and that such licenses certifications, or credentials are current, active, and not in a state of suspension or revocation. g. The Contractor shall supervise and direct the Work efficiently and with the Contractor's best skill and attention. Except as specifically set forth in the Contract Documents the Contractor shall be solely responsible for the means, methods, techniques, sequences and procedures of construction, and for safety precautions and programs in connection with the Work. The Contractor shall be responsible to see that the finished Work complies accurately with the Contract Documents. h. The Contractor shall appoint a competent Project Manager with general authority to manage the Project for the Contractor. The Contractor shall also keep on the Project at all times during the Work of the Contractor a competent Resident Superintendent and necessary assistants who shall not be replaced without prior written approval by the Designer or by the Owner if a Designer is not retained for the Project. i. If, in the opinion of the Designer, any Subcontractor on the Project is incompetent or otherwise unsatisfactory, such Subcontractor shall be replaced by the Contractor with no increase in the Contract Price if and when directed by the Designer. j. The Contractor shall attend all progress conferences and all other meetings or conferences. The Contractor shall be represented at these progress conferences by a representative having the authority of the Project Manager and by such other representatives as the Designer may direct. k. Costs and expenses of providing samples for and assistance in any testing shall be borne by the Contractor. Any Work in which untested materials are used without approval or written permission of the Owner and/or Designer shall be removed and replaced at Contractor's expense. 1. The Contractor shall obtain all necessary permits including all permits required to complete the Work in compliance with local, state, and/or federal law. 5. PAYMENT & TAXES a. The Owner hereby agrees to pay to the Contractor for the faithful performance of this Agreement, and the Contractor hereby agrees to perform all of the Work for a sum not-to- exceed Five Hundred Fifty Five Thousand Seven Hundred Seventy Six Dollars ($555,776 ). Not later than the fifth (5th) day of each calendar month the Contractor shall submit to the Owner's Representative, generally the Designer if a Designer is retained on the Work, a Request for Payment for work done during the previous calendar month. (i) The Request for Payment shall be in form of a standardized invoice or AIA Document G702-703 appropriately addressed to Owner's Representative at PO Box 8181, Hillsborough NC 27278 and shall show substantially the value of work done during the previous calendar month. Revised 12/18 3 DocuSign Envelope ID:57A4862B-43BE-4A6C-B2D2-A722FA813067 (ii) The amount due for payment shall be ninety-five percent (95%) of the value of work completed since the last Request for Payment and this amount shall be paid by the Owner on or before the last business day of the month. Owner shall retain five percent (5%) (the "Retainage"). (1) Upon Owner's Representative's certification that fifty percent (50%) of the Work has been satisfactorily completed Retainage shall be reduced to two and one half percent(21/2%). (2) Upon Owner's Representative's certification that ninety percent (90%) of the Work has been satisfactorily completed Retainage may be discontinued. Retainage may be discontinued, at Owner's Discretion, so long as work continues to be completed satisfactorily and on schedule. (iii) Final payment shall not be due to the Contractor until thirty (30) days after Final Completion of the Work, including punch list work, has been satisfactorily completed and an appropriate Affidavit, Indemnification, and Release as required in Section 8(d) below has been received by Owner. b. Should Owner reasonably determine that Contractor has failed to perform the Work related to a Request for Payment, Owner, at its discretion may provide the Contractor ten (10) days to cure the breach. Owner may withhold the accompanying payment without penalty until such time as Contractor cures the breach. (i) Should Contractor or its representatives fail to cure the breach within ten (10) days, or fail to reasonably agree to such modified schedule, Owner may immediately terminate this Agreement in writing, without penalty or incurring further obligation to Contractor. (ii) This section shall not be interpreted to limit the definition of breach to the failure to perform the Work related to a Request for Payment. c. The Contractor has included in the Contract Price and shall pay all taxes assessed by any authority on the Work or the labor and materials used therein. It shall be the Contractor's responsibility to furnish the Owner documentary evidence showing the materials used and sales and use tax paid by the Contractor and each of its subcontractors. d. Should the Owner receive notice that the Contractor has failed to pay a Subcontractor for the Work performed related to a Request for Payment, Owner shall have the authority to withhold payment of the disputed amount until parties resolve their dispute. Failure to pay the Contractor pursuant to this section of the Agreement shall not be deemed to be a breach of the Agreement. 6. NON—APPROPRIATION a. Contractor acknowledges that Owner is a governmental entity, and the validity of this Agreement is based upon the availability of public funding under the authority of its statutory mandate. Revised 12/18 4 DocuSign Envelope ID:57A4862B-43BE-4A6C-B2D2-A722FA813067 b. In the event that public funds are unavailable and not appropriated for the performance of Owner's obligations under this Agreement, then this Agreement shall automatically expire without penalty to Owner immediately upon written notice to Contractor of the unavailability and non-appropriation of public funds. It is expressly agreed that Owner shall not activate this non-appropriation provision for its convenience or to circumvent the requirements of this Agreement,but only as an emergency fiscal measure during a substantial fiscal crisis. c. In the event of a change in the Owner's statutory authority, mandate and/or mandated functions, by state and/or federal legislative or regulatory action, which adversely affects Owner's authority to continue its obligations under this Agreement, then this Agreement shall automatically terminate without penalty to Owner upon written notice to Contractor of such limitation or change in Owner's legal authority. 7. NOTICES Any notice required by this Agreement shall be in writing and delivered by certified or registered mail, return receipt requested to the following: Owner: Contractor: Orange County Sasser Companies, Inc Attn: AMS PO Box 10 P.O. Box 8181 Whittset,NC Hillsborough,NC 27278 27377 8. MISCELLANEOUS a. Duties and Obligations imposed by the Contract Documents shall be in addition to any Duties and Obligations imposed by state, federal or local law,rules, regulations and ordinances. b. No act or failure to act by the Owner or Contractor shall constitute a waiver of any right or duty granted them under the Contract Documents, nor shall any act or failure to act constitute any approval except as specifically agreed in writing. c. The Work shall be tested and inspected as required by the Contract Documents and as required by law. Unless prohibited by law the costs of all such tests and inspections related to state and federal codes such as ADA, Administrative, Electrical, Plumbing, Mechanical and Building Codes shall be borne by the Contractor. The costs for material and structural testing shall be conducted by an independent third parry at the expense of the Owner. Delays related to any of the aforementioned tests and inspections shall not be grounds for delaying the completion of the work. If any such tests and inspections reveal deficiencies in the Work such that the Work does not comply with terms or requirements of the Contract Documents and/or the requirements of any code or law the Contractor is solely responsible for the cost of bringing such deficiencies into compliance with the terms of the Contract Documents and/or any code or law. d. Should the Designer, if a Designer is retained for the project involving the Work, or Owner reject any portion of the Work for failing to comply with the Contract Documents Contractor shall immediately, at Contractor's expense, correct the Work. Any such rejection may be made before or after substantial completion. If applicable, any additional expense borne by the Designer under this section shall be paid at Contractor's expense. Revised 12/18 5 DocuSign Envelope ID:57A4862B-43BE-4A6C-B2D2-A722FA813067 e. The County has designated (Angel Barnes)to act as the County's representative with respect to the Project and shall have the authority to render decisions within guidelines established by the County Manager and/or the County Board of Commissioners and shall be available during working hours as often as may be reasonably required to render decisions and to furnish information. f. The Contractor shall not assign any portion of this Agreement nor subcontract the Work in its entirety without the prior written consent of the Owner. 9. CONSEQUENTIAL DAMAGES a. Owner and Contractor mutually waive any claim against each other for consequential damages. Consequential Damages include: (i) Damages incurred by Owner for loss of use, income, financing, or business. (ii) Damages incurred by Contractor for office expenses, including personnel, loss of financing, profit, income, business, damage to reputation, or any other non-direct damages. 10. ENTIRE AGREEMENT All of the documents listed, referenced or described in this Agreement, the written Notice-to-Proceed, together with Modifications made or issued in accordance herewith are the Contract Documents, and the work, labor, materials, and completed construction required by the Contract Documents and all parts thereof is the Work. The Contract Documents constitute the entire agreement between Owner and Contractor. This Agreement may be amended only by written instrument signed by both parties. Modifications may be evidenced by facsimile signatures. If any provision of the Agreement or General Conditions shall be declared invalid or unenforceable,the remainder of the Agreement shall continue in full force and effect. [SIGNATURE PAGE TO FOLLOW] Revised 12/18 6 DocuSign Envelope ID:57A4862B-43BE-4A6C-B2D2-A722FA813067 IN WITNESS WHEREOF, the Parties hereto have executed this Agreement as of the day and date first above written in a number of counterparts, each of which shall, without proof or accounting for other counterparts,be deemed an original contract. ORANGE COUNTY: CONTRACTOR: e� By, Pun 4/18/2019 By: S,SSW 4/3/2019 Penny Rich, Chair Orange County Board Kevin Sasser, President of County Commissioners Printed Name and Title Revised 12/18 7 DocuSign Envelope ID:57A4862B-43BE-4A6C-B2D2-A722FA813067 Angel Barnes From: Kevin Sasser <kevin2@sassercompanies.com> Sent: Tuesday,January 22, 2019 5:12 PM To: Angel Barnes Cc: Lindsey Beck; Catherine Wise Subject: FW: Open Items for Orange County Attachments: Orange County DA's Office Crawlspace.pdf; Orange County DA's Office Gutter Drain and Waterproofing.pdf, Orange County DA's Office Exhibit A.pdf; Orange County DA's Office Exhibit B.pdf, Orange County DA's Office Exhibit C.pdf Angel please see the revised HVAC number to include the tax below in red. Thank you for allowing me to correct my mistake. As soon as I get the additional scope of work from Mr. Drake I will get that priced and if approved I will add that to the line below shown as Controls, HVAC and Electrical. Thanks, jba.�..r. Kevin Sasser kevin2(a)sassercompanies.com/336-516-5140 Sasser Companies 844-449-1144/336-449-1151 7237 Pace Drive I Whitsett,NC 27377 http://www.sassercompanies.com From: Kevin Sasser Sent:Wednesday, December 19, 2018 6:04 AM To: 'Angel Barnes' <abarnes@orangecountync.gov> Subject: Open Items for Orange County Good morning Angel, I have competed most of the requests but ran out of time to complete the actual proposals and get them to you before your meeting. I have tried to answer all of your questions in order and will be available if you need to call me with any questions. Could you give me a call to discuss this after your meeting so that I can confirm that I'm heading in the right direction with all of the proposals. Board of Elections Change Orders HVAC$78,692.48 changed to$80,161.84 to include tax Temporary AC$7,370.74 HVAC Electrical $26,795.00 Plumbing(Connect water heaters and drain cleaning) $1,313.37 Controls, HVAC& Electrical $19,493.35 (At cost) Temporary moisture barrier and de-humidifiers$24,393.62 Stairwell removal, installing floor and mod clean $10,433.96 Remove insulation, remediate mold at chimney$1,465.79 Carpet removal, large return removal, abatement and flooring replacement(I did not figure content manipulation. I would like to discuss how we will cordinate) $61,969.31 District Attorney Building Roof investigation No Charge DocuSign Envelope ID:57A4862B-43BE-4A6C-B2D2-A722FA813067 Cost for scoping drains, drain line repairs,waterproofing and re-grading estimate is attached We are waiting on scope to price relocating vents, chimney cap, and chimney sealing Crawl space estimate is attached Battle Courtroom I will send the scope today We will be ready to turn courtroom over on Monday January 215t. Should this be pushed to February Vt for new furniture delivery? Parts for dehumidification will be here in January per Ron Lepann Thanks, S&TOMMMWIX—v Kevin Sasser kevin20sassercompanies.com/336-516-5140 Sasser Companies 844-449-1144/336-449-1151 7237 Pace Drive I Whitsett,NC 27377 http://www.sassercompanies.com 2 DocuSign Envelope ID:57A4862B-43BE-4A6C-B2D2-A722FA813067 Sasser_ Invoice w PO Box 10 Date: 10/17/2018 Whitsett, NC 27377 Invoice No. 80398 Bill To: Orange County Service at: Orange County BOE-Water Htrs 131 West Margarat Lane 208 S. Cameron Street Hillsborough, NC 27278 Hillsboror, NC Purchase Order Project Manager Customer ID-Job Number Terms Kevin Sasser ORACOU 18-0509-103 Due Upon Receipt Description Amount Furnish material and labor to connect under sink water heaters 788.37 installed by Harris Brothers Electric&Controls, Inc. Thank you for your business! Total Due: 788.37 Important Notes: All Invoices more than 30 days old are charged a late fee of 1.5%per month or 18%per year of the unpaid amount with a minimum monthly charge of$5.00 or such late fee allowed under applicable law,regulation or contract. A non-refundable convenience fee of 5% will be charged to all credit card transactions. If your check is returned to us for insufficient funds, it will be resubmitted electronically and your account will be debited for the amount plus any fees. DocuSign Envelope ID:57A4862B-43BE-4A6C-B2D2-A722FA813067 COLEMAN PLUMBING, INC. COLEMAN CONCRETE CUTTING CO. DATE iNV 1 E PO BOX 2508 9/16/2018 264 BURLINGTON, NC 27216 PLEAS .INDICATE INVOICE CODE PHONE: 336-570-2401 ON ALL PAYMENTS TO ENSURE CORRECT POSTING TO ACCOUNT. THANK YOU BILL TO: SASSER COMPANIES PO BOX 10 WHITSETT, NC 27377 108 MANAGER: KE.VIN SASSER **TERMS** JOB ATTN: ACCOUNTS PAYABLE DUE UPON RE, 208 S.CAMERON STIHILLSBORO DATES) DESCRIPTION QTY. AMOUNT UPFITS 07/11/18 REMOVE(2)TOILETS(2)WALL SINKS, (1)WATER 2 MEN 2.5 HRS @$1201HR $300.00 FOUNTAIN,AND CAP OFF(2)LINES AS MATERIALS $30.18 REQUESTED. 08/01/18 CAP(4)DRAIN LINES AND(2) 1/2" COPPER 2 MEN 2.5 HRS @$1201HR $300.00 WATER LINES AS REQUESTED. MATERIALS $77.93 08/16/18 CAP(1) 1"WATER LINE, (2)3/4"WATER LINES 2 MEN 2 HRS @$1201HR $240.00 AT WATER HEATER AND(1) 1 112"VENT AS MATERIALS $124.75 REQUESTED. 8/31/18 CHANGE OUT WATER LINE UNDERNEATH 1 MAN 5 HRS @$851HR $425,00 TO WATER HEATER AS REQUESTED. MATERIALS $231.97 SUBTOTAL $1,729.83 LABOR SALES TAX MATLS SALES TAX `&IING NOTES, ALL MON-FRI AFTERHOURS AND SATURDAYS ARE BILLED AT TIME&ONE HALF. SUNDAY CALLS ARE BILLED AT DOUBLE TIME. ** HOLIDAYS ARE BILLED AT DOUBLE TIME& ONE HALF NO EXCEPTIONS * HERE IS A MINIMUM BILLING RATE OF ONE HOUR or, TOTAL $1,729,83 "Full payment including any retainer fee, is due upon presentation of Invoice. Payment is considered PAST DUE if not received 10 days from Invoice Date shown above.Any invoice not paid IN FULL upon presentation will be subject to a late fee and interest charge to be added at the rate of 24%per annum upon the delinquent amounts and, if applicable, collection costs, attomey's fees and ALL court costs. DocuSign Envelope ID:57A4862B-43BE-4A6C-B2D2-A722FA813067 Contract Startup Checklist It is the responsibility of each agency to ensure all contractual obligations are met and contract monitoring is documented. This checklist serves as a tool to assist the agency during that process. (Include in the contract monitoring folder/binder.) Completed By: Angel Barnes Department:AMS Contract Begin/End Date:4/03 thru 12/31/19 Name of Vendor/Contractor: Sasser Companies Contract Management Activities YES NO N/A General Does the contract file contain a copy of the signed, executed current contract? X Does the contract file have a copy of all attachments listed in the contract? X Does the contract file have all bid addendums? X Does the contract file contain contact information and a call log for Contractor's key X personnel? Does the contract file contain a copy of Dispute Resolution Rules and Procedures? X Does the contract file clearly state the Contractor's "Legal Notices" address? X Does the contract file include a copy of the insurance certificate? X Does the contract file contain any necessary licenses, certifications, etc.? X Does the contract file contain all warranty information? X Does the contract file contain all specifications, drawings or manuals incorporated into X the contract by reference? Does the contract file contain a list of all information furnished to the contractor during X bidding? Does the contract file contain a list of government furnished property or services? X Signatures: Capital Projects Manager Q'"a bm-u Date 4/18/2019 Asset Mgmt. Services Director Q '^ Date 4/23/2019 Deputy County Manager Pa"'S ftimv, Date 4/25/2019 Note: Once all signatures are received on contract and checklist, notice to proceed shall be issued. Version 1 3/20/2019 Page 1 DocuSign Envelope ID:57A4862B-43BE-4A6C-B2D2-A722FA813067 Sasser_ Invoice w PO Box 10 Date: 10/3/2018 Whitsett, NC 27377 Invoice No. 80363 Bill To: Orange County Service at: Orange Cnty-BOE HVAC Electric 131 West Margarat Lane 208 Cameron Street Hillsborough, NC 27278 Hillsborough, NC 27278 Purchase Order Project Manager Customer ID-Job Number Terms Kevin Sasser ORACOU 18-0481-105 Due Upon Receipt Description Amount Electrical construction for HVAC units on 2nd floor and outside 23,300.00 units and cassette units on 1st floor. 15%Overhead &Profit 3,495.00 Thank you for your business! Total Due: 26,795.00 Important Notes: All Invoices more than 30 days old are charged a late fee of 1.5%per month or 18%per year of the unpaid amount with a minimum monthly charge of$5.00 or such late fee allowed under applicable law,regulation or contract. A non-refundable convenience fee of 5% will be charged to all credit card transactions. If your check is returned to us for insufficient funds, it will be resubmitted electronically and your account will be debited for the amount plus any fees. DocuSign Envelope ID:57A4862B-43BE-4A6C-B2D2-A722FA813067 Angel Barnes From: Shawn Cassell <shawnc@sassercompanies.com> Sent: Friday, January 04, 2019 6:09 PM To: Angel Barnes Cc: Kevin Sasser Subject: Chimney Quotes Angel, the following is the budget numbers for the chimney repairs .One chimney on the BOE Building will need some extensive repair .The other chimneys will not need this amount of repair .We based our budget numbers from this one chimney .The scope and budget numbers are as follows BOE Building - (4 chimneys) 1 - Remove existing caps 2 - Clean brick and mortar 3 - Point up and repair any damaged or missing brick 4 - Repair brick wash around top of chimneys 5 - Install clear waterproofing sealant on entire chimney 6 - Rework and seal roof flashing 7 - Install new standing seam copper chimney caps 8 - lift rental 9 - Supervision Total Budget - $30,200.00 DA Building- (2 chimneys) 1 - Remove existing cps 2 - Clean brick and mortar 3 - Point up and repair any damaged or missing brick 4 - Repair brick wash around top of chimneys 5 - Install clear waterproofing sealant on entire chimney 6 - Rework and seal roof flashing 7 - Relocate bath vent to roof 8 - Install new standing seam copper chimney caps 9 - lift rental 10 - Supervision Total Budget - $18,100.00 Please let me know if you need anything additional. Thanks, i DocuSign Envelope ID:57A4862B-43BE-4A6C-B2D2-A722FA813067 Shawn Cassell shawnc(a)sassercompanies.com/336-516-4725 Sasser Companies Office:844-449-1144/Fax:336-449-1151 7237 Pace Drive I Whitsett,NC 27377 http://www.sassercompanies.com 2 DocuSign Envelope ID:57A4862B-43BE-4A6C-B2D2-A722FA813067 ORANGE COUNTY NORTH CAROLINA Asset Management Services Date: March 27, 2019 Project: Board of Elections Water Mitigation Background: In August, 2018 Sasser Companies was awarded a contract for the remediation and HVAC relocation at the Government Services Annex Building (Board of Elections). The HVAC relocation appropriated in the FY2017-18 CIP, the remediation of the building became necessary due to the extremely wet/humid weather and multiple flooding events, and therefore mold began to grow within the building and within the HVAC system, once a portion of the occupied space was cleaned the mold returned within other areas and therefore became emergent to clean the entire building for a full remediation. The additional scope of work to complete the interior water mitigation includes the following: 1. This scope includes additional funding to cover the costs to meet a tight construction schedule for the HVAC installation. 2. In order to move the Board of Elections staff in on schedule temporary air conditioning units were required for staff to start the work to prepare for the election. 3. Electrical work required to connect the new HVAC units, reconnect all lighting fixtures after remediation, and removing all unused power in the attic during deconstruction. 4. A portion of the work included installing individual hot water heaters for the sinks, the electrical contract to purchase the hot water heaters did not include the plumbing connections, and the HVAC relocation contract did not include any plumbing, therefore these plumbing costs are to connect the plumbing for these hot water heaters. This change also includes cleaning the basement floor drains to ensure flood waters are able to drain out quickly if flooding occurs. 5. When this project was designed in 2017 the design was not to change the HVAC system due to humidity or environmental concerns. The system was design to replace the existing system. However, due to the humidity and environmental concerns that arose prior to construction additional humidity controls and a duct heater are to be installed to ensure humidity is monitored and controlled going forward, including CO2 sensors and remote monitoring. 6. The water intrusion into the basement is still occurring and causing concerns within the first floor of the building, based on the recommendations of the investigative engineer the emergent need is for a temporary vapor barrier and dehumidifiers to be installed within the basement above the flood plain. There will be four dehumidifiers installed per this change. The dehumidifiers will be permanent to the building. The vapor barrier is only a temporary solution until the flood prone area of the basement can be filled in, and the ground water can be diverted away from the building. 7. Due to the basement and 1"floor having stairwell access this allows for contaminated air to enter into the 1"floor ceiling and storage room. The stairwell shall be removed, and a floor installed to create a telephone room. This will block the air from the basement from entering into the 1 St floor. P.O. Box 8181 * 131 West Margaret Lane,3rd Floor* Hillsborough, North Carolina 27278 Telephone:919 245-2625 Fax:919-644-3001 E-mail:AMService@orangecountync.gov DocuSign Envelope ID:57A4862B-43BE-4A6C-B2D2-A722FA813067 Board of Elections Water Mitigation Scope of Work Descriptions&Details 8. During the remediation all of the attic walls, and existing insulation was removed. This allowed the brick chimneys to be exposed to the interior of the attic. The chimneys currently need to be repointed due to water entering through the bricks. Currently the insulation installed needs to be removed and replaced. The area must be cleaned to remove any mold growth from the water intrusion around all four chimneys. 9. Sealing of basement doors and installing new maintenance access door 10. Cleaning of data cabling to remove unused cables and securing existing cables. Construction Costs: HVAC Controls, Programming, Additional Unit, temporary units 155,000 Clean out interior drains in basement 1,313 Moisture Barrier/Humidifers 24,394 Stairwell removal and install floor 10,434 Remediation at each Chimney 1,466 Chimney Repairs 30,200 Replace windows NTE 105,000 Replace carpet, seal basement from first floor, abatement 61,969 Rework furniture for carpet installation &replace NTE 25,000 Rework and remove unused data cables from basement NTE 16,000 Seal Basement doors and install new higher access NTE 125,000 555,776 DocuSign Envelope ID:57A4862B-43BE-4A6C-B2D2-A722FA813067 SASSCOM-01 DEIAKER ,d►C�►e�- CERTIFICATE OF LIABILITY INSURANCE DATE{MMI°DIYYYYJ 02107/2019 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION 1S WAIVED, subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rig hts to the certificate holder in lieu of such endorsements). PRODUCER License#1000009384 Co NA TncT Hub International Carolinas PHONE EAx PO Box 939 Arc,No,Ft):(336)228-0541 wc,No:(868)590-4281 Burlington,NC 27216 E--MAIL INSURERS AFFORDING COVERAGE NAICR _ INSURER A:Selective Insurance Company of America 12572 INSURED INSURER B:Accident Fund General Insurance Company .12304 Sasser Companies Inc INSURER C: P 0 Box 10 INSURERD: Whitsett, NC 27377 INSURER E INSURER F COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS, INSR TYPE OF INSURANCE ADDL SUER POLICY NUMBER POLICY EFF POLICY EXPLTR L1AIrT5 A X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 CLAIMS-MADE l "I OCCUR S 2253759 0210112019 02/01/2020 DAMAGE TO RENTED $00,000 MED EXP(Any one arson s 15,000 PERSONAL&ADV INJURY 1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE a 3,000,000 POLICY PE OT LOG PRODUCTS-COMPIOP AGG 3,000,000 OTHER: A AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT 1,000,000 x ANY AUTO S 2253759 02/01/2019 02/01/2020 BODILY INJURY Per arson OWNED SCHEDULED AUTOS ONLY AUTOS E BODILY INJURY Per accident AUTOS ONLY Al]TOS ONLY Pea'.'; nt AMAGE S S A )C UMRRELLA UAB x OCCUR EACH OCCURRENCE 10,000,000 EXCESS UAB CLAIMS-MADE S 2253759 02(01/2019 02/01/2020 AGGREGATE 10,000,000 QED RETENTION$ 13 WORKERS COMPENSATION PER 07H AND EMPLOYERS'LIABILITY YIN WCV6139124 02101/2019 0210112020 1,000,000 � ANY PRO PRIETORIPARTNERIEXECuI IVE ❑ NIA E.L EACH ACCIDENT $ QFFIGERIM MBER EXCLUDED? 1'000,000 andatory�n NFi] E-L DISEASE-EA EMPLOYE $ Ifyes,describe under 11000,000 DESCRIPTION OF OPERATIONS below E.L.DISEASE"-POLICY LIMIT $ I DESCRIPTION OF OPERATIONS I LOCATIONS r VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached if more space Is required) Orange County is an additional insured under the General Liability for work performed by the named insured for such additional insured,if required by contract signed by an authorized representative of the named insured. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE Orange Count THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN 9 y ACCORDANCE WITH THE POLICY PROVISIONS. PO Box 8181 Hillsborough,NC 27278 AUTHORIZED REPRESENTATIVE ACORD 25(2018103) 01988.2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD DocuSign Envelope ID:57A4862B-43BE-4A6C-B2D2-A722FA813067 n rf 1 "1 �' 000�� Commercial Industrial HVAC 5012 Neal Road, Durham,NC 27705 Service: 919-680-6400, Office: 919-382-3330, Fax: 919-382-3332 Sasser Company's Inc. January 25, 2019 Attn: Mr. Kevin Sasser Revised January 29, 2019 Revised February 8, 2019 Re: Orange County Board of Elections Additional Thermostats Pricing We Propose to: Scope: Four(4) existing areas have one thermostat operating two Indoor cassette units, separating Twined systems into individual zones And offsetting set points will afford superior space temperature &humidity control Provide & install Four(4) thermostats including hardware, conductors, conduit& Programing Controls Four(4) T-stats/controllers ++++++++++++ $1,408.00 Programing ++++++++++++++++++++++++ $1,174.00 Tech Labor Controls tech 9 hours @ $95.00 +++++++++++++++++ $855.00 Controls Helper 9 Hours @ $45.00++++++++++++++++ $404.00 Hardware (wire mold, boxes, conductors, fasteners etc.) $255.00 Total For The Sum of++++++++++++++++++++++++++ $4,096.00 Respectfully Submitted Rick Moser President NC License # 16104 H-1, H-2, H-3 This Proposal Valid For 30 Days