HomeMy WebLinkAboutAgenda 05-02-2019 - 8-f - Intergovernmental Collaboration Pilot Project 1
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: May 2, 2019
Action Agenda
Item No. 8-f
SUBJECT: Intergovernmental Collaboration Pilot Project
DEPARTMENT: County Manager's Office
ATTACHMENT(S): INFORMATION CONTACT:
Travis Myren, 919-245-2308
PURPOSE: To approve a framework for an intergovernmental collaboration pilot project.
BACKGROUND: During the Board's annual retreat, one of the themes that emerged was a
desire to improve collaboration and cooperation with the municipalities within the County. This
type of intergovernmental collaboration has historically been facilitated through a joint meeting
process. However, some feedback to staff suggested that some elected officials felt the joint
meeting framework lacked a clear purpose and few deliverables.
At the April 9, 2019 budget work session, the Board of Commissioners discussed using a new
framework for intergovernmental collaboration that relies on smaller work group meetings rather
than full joint meeting sessions. Based on this discussion, the Board resolved to proceed with
an alternative, work group framework as a pilot project that would be evaluated for its
effectiveness at the end of the pilot period. This framework would have the following features:
1. The pilot project will continue for a twelve (12) month period starting in September, 2019.
2. The County will contract with a professional facilitator to coordinate and facilitate agendas
and meetings, prepare meeting notes, and help conduct an evaluation of the new
framework.
3. The County will be represented by the Chair and Vice Chair of the Board of
Commissioners.
4. The County will invite each municipality to appoint two representatives to its respective
collaboration work group.
5. Prior to each work group meeting, an agenda item will be added to the Board's closest
regular or work session agenda to solicit agenda items from members of the Board.
6. Each work group will establish its own meeting frequency.
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7. Following each work group meeting, the work group meeting notes will be included as an
information item on the Board's regular meeting agenda. The Chair and/or Vice Chair
may also report on the outcomes of each meeting.
8. The work group framework will be evaluated by the Board of Commissioners at the end
of the twelve month pilot to assess its effectiveness and whether the process should
continue, be modified, or be replaced.
FINANCIAL IMPACT: Funding for the professional facilitator has been included in the County
Manager's Recommended Budget for FY2019-20.
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goals are applicable
to this item:
• GOAL: FOSTER A COMMUNITY CULTURE THAT REJECTS OPPRESSION AND
INEQUITY
The fair treatment and meaningful involvement of all people regardless of race or color;
religious or philosophical beliefs; sex, gender or sexual orientation; national origin or
ethnic background; age; military service; disability; and familial, residential or economic
status.
• GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY
The creation and preservation of infrastructure, policies, programs and funding necessary
for residents to provide shelter, food, clothing and medical care for themselves and their
dependents.
• GOAL: CREATE A SAFE COMMUNITY
The reduction of risks from vehicle/traffic accidents, childhood and senior injuries, gang
activity, substance abuse and domestic violence.
• GOAL: ESTABLISH SUSTAINABLE AND EQUITABLE LAND-USE AND
ENVIRONMENTAL POLICIES
The fair treatment and meaningful involvement of people of all races, cultures, incomes
and educational levels with respect to the development and enforcement of
environmental laws, regulations, policies, and decisions. Fair treatment means that no
group of people should bear a disproportionate share of the negative environmental
consequences resulting from industrial, governmental and commercial operations or
policies.
• GOAL: ENABLE FULL CIVIC PARTICIPATION
Ensure that Orange County residents are able to engage government through voting and
volunteering by eliminating disparities in participation and barriers to participation.
The intention of the new collaboration framework is to more effectively advance all of the
County's Social Justice Goals.
RECOMMENDATION(S): The Manager recommends the Board adopt the intergovernmental
collaboration framework as described above.