HomeMy WebLinkAboutAgenda 05-02-2019 - 8-d - Fiscal Year 2018-19 Budget Amendment #8 1
ORD-2019-017
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: May 2, 2019
Action Agenda
Item No. 8-d
SUBJECT: Fiscal Year 2018-19 Budget Amendment #8
DEPARTMENT: Finance and Administrative Services
ATTACHMENT(S): INFORMATION CONTACT:
Attachment 1. Budget as Amended Paul Laughton, (919) 245-2152
Spreadsheet Gary Donaldson, (919) 245-2453
Attachment 2. Year-To-Date Budget
Summary
Attachment 3. List of Repurposed
Orange County School
Capital Projects
PURPOSE: To approve budget, county capital, and school capital project ordinance
amendments for fiscal year 2018-19.
BACKGROUND:
Department of Environment, Agriculture, Parks, and Recreation (DEAPR)
1. DEAPR has received $12,075 in revenue for facility rentals for Efland-Cheeks
Community Center and Cedar Grove Community Center. The department will use this
revenue to fund seasonal staff and departmental supplies for these facilities. This
budget amendment provides for the receipt of this additional revenue. (See Attachment
1, column #1)
SOCIAL JUSTICE IMPACT: There is no Orange County Social Justice Goal impact
associated with this item.
Health Department
2. The Health Department has received notification of FY 2017-18 Medicaid Cost
Settlement Funds in the amount of $1,140,306. These funds will be appropriated to the
Medicaid Maximization account for the purpose of future renovations and equipment
purchases, and amends the following Medicaid Maximization Capital Project Ordinance:
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Medicaid Maximization — ($1,140,306) - Project# 30012
Revenues for this project:
Current FY FY 2018-19 FY 2018-19
2018-19 Amendment Revised
Medicaid Maximization Funds $9,168,760 $1,140,306 $10,309,066
Total Project Funding $9,168,760 $1,140,306 $10,309,066
Appropriated for this project:
Current FY FY 2018-19 FY 2018-19
2018-19 Amendment Revised
Medicaid Maximization Project $9,168,760 $1,140,306 $10,309,066
Total Costs $9,168,760 $1,140,306 $10,309,066
3. The Health Department has received notification of additional funding from NC
Department of Health and Human Services in the amount of $20,905 for the Family
Planning program. These funds will be used to support existing staff. This budget
amendment provides for the receipt of these additional funds. (See Attachment 1,
column #2)
4. The Health Department has received notification of additional funding from Delta Dental
in the amount of $4,000. These funds will be used for specific supplies in the dental clinic
consistent with the grant award. This budget amendment provides for the receipt of
these additional grant funds. (See Attachment 1, column #3)
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goals are
applicable to these items:
• GOAL: ESTABLISH SUSTAINABLE AND EQUITABLE LAND-USE AND
ENVIRONMENTAL POLICIES
The fair treatment and meaningful involvement of people of all races, cultures,
incomes and educational levels with respect to the development and enforcement of
environmental laws, regulations, policies, and decisions. Fair treatment means that
no group of people should bear a disproportionate share of the negative
environmental consequences resulting from industrial, governmental and
commercial operations or policies.
• GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY
The creation and preservation of infrastructure, policies, programs, and funding
necessary for residents to provide shelter, food, clothing, and medical care for
themselves and their dependents.
Orange County Schools Capital Projects
5. The Orange County Schools Board of Education has requested the repurposing of
available funds of $220,362 from multiple school capital projects to fund five (5) projects
within the district that need immediate attention (See Attachment 3). This budget
amendment provides for the repurposing of available funds, and amends the School
Capital Project Ordinances for each of the projects as listed in Attachment 3.
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SOCIAL JUSTICE IMPACT: There is no Orange County Social Justice Goal impact
associated with this item.
Article 46 Sales Tax Proceeds
6. The Article 46 One-Quarter Cent Sales Tax was approved by Orange County voters in
the November 2011 election, and became effective April 1, 2012. A Special Revenue
Fund was established to receive and account for the One-Quarter Cent Sales Tax
proceeds. These proceeds are divided 50% to the County's two school systems and
50% to Economic Development initiatives. The funds remain separate from the County's
General Fund to allow for more isolated and accurate tracking of revenues and
expenditures. The Board of County Commissioners approved a ten-year commitment to
allocate the proceeds on the basis of 50% to Education, based on Average Daily
Membership (ADM), and 50% to Economic Development initiatives. The Fund was last
reconciled on September 30, 2015 to account for additional collections received over
and above the approved budgeted amount.
Since that time, and through June 30, 2018, an additional $1,142,482 had been collected
over and above the approved budgeted amount. This budget amendment provides for
the receipt of the additional $1,142,482 in Article 46 Sales Tax collections, with 50%
($571,241) for Education and 50% ($571,241) for Economic Development, and amends
the following Article 46 Sales Tax Fund: (Note: the 50% portion for Education will go
towards the Orange County Schools Technology Plan, and Chapel Hill-Carrboro City
Schools Technology Plan and Mechanical Systems, and the 50% portion for Economic
Development will be placed in its Incentives initiative). Note: In the future, staff will
provide a reconciliation of the Fund on an annual basis.
Article 46 Sales Tax Fund ($1,142,482)
Revenues for thisproject:
Current FY FY 2018-19 FY 2018-19
2018-19 Amendment Revised
Article 46 Sales Tax Proceeds $22,288,338 $1,142,482 $23,430,820
Total Project Funding $22,288,338 $1,142,482 $23,430,820
A propriated for thisproject:
Current FY FY 2018-19 FY 2018-19
2018-19 Amendment Revised
Economic Development Initiatives $11,144,169 $571,241 $11,715,410
Technology — Orange County $4,362,313 $224,326 $4,586,639
Schools
Technology — Chapel Hill-Carrboro
Cit Schools $3,298,876 $173,457 $3,472,333
Renovations and Site Improvements
—Chapel Hill-Carrboro CitySchools $2,020,922 $0 $2,020,922
Mechanical Systems — Chapel Hill-
Carrboro Cit Schools $1,082,059 $173,458 $1,255,517
Classroom/Academic Improvements $380,000 $0 $380,000
—Chapel Hill-Carrboro City Schools
Total Costs $22,288,338 $1,142,482 $23,430,820
SOCIAL JUSTICE IMPACT: There is no Orange County Social Justice Goal impact
associated with this item.
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FINANCIAL IMPACT: Financial impacts are included in the background information above.
This budget amendment provides for the receipt of these additional funds and increases the FY
2018-19 budget in the General Fund by $36,980; increases the County Capital Projects Fund by
$1,140,306; and the Article 46 Sales Tax Fund by $1,142,482.
RECOMMENDATION(S): The Manager recommends the Board approve budget, county capital,
and school capital project ordinance amendments for fiscal year 2018-19.
Attachment 1. Orange County Proposed 2018-19 Budget Amendment
The 2018-19 Orange County Budget Ordinance is amended as follows: rJ
#2 Health Department- #3 Health Department-
#1 DEAPR-receipt of receipt of additonal receipt of additional
additional facility rental funds of$20,905 from grant funds of$4,000
Encumbrance Budget as Amended revenues of$12,075 for the N.C.Department of Budget as Amended
Original Budget Carr Forwards Budget as Amended Through BOA#7-B Efland-Cheeks and Health and Human from Delta Dental to be Through BOA#8
y g used for specific g
Cedar Grove Services for the
Community Centers department's Family supplies in the dental
Planning program clinic
General Fund
Revenue
Property Taxes $ 158,561,382 $ $ 158,561,382 $ 158,561,382 $ $ $ $ 158,561,382
Sales Taxes $ 24,140,242 $ $ 24,140,242 $ 24,140,242 $ $ $ $ 24,140,242
License and Permits $ 313,000 $ $ 313,000 $ 313,000 $ $ $ $ 313,000
Intergovernmental $ 17,296,375 $ $ 17,296,375 $ 18,722,353 $ $ 20,905 $ 4,000 $ 18,747,258
Charges for Service $ 12,456,495 $ $ 12,456,495 $ 12,462,725 $ 12,075 $ $ $ 12,474,800
Investment Earnings $ 415,000 $ 415,000 $ 415,000 $ 415,000
Miscellaneous $ 3,114,760 $ 3,114,760 $ 3,207,640 $ 3,207,640
Transfers from Other Funds $ 1,637,600 $ 1,637,600 $ 1,807,600 $ 1,807,600
Fund Balance $ 8,820,099 $ 1,704,869 $ 10,524,968 $ 10,790,389 $ 10,790,389
Total General Fund Revenues $ 226,754,953 $ 1,704,869 $ 228,459,822 $ 230,420,331 $ 12,075 $ 20,905 $ 4,000 $ 230,457,311
Expenditures
Support Services $ 13,182,883 $ 394,027 $ 13,576,910 $ 13,718,936 $ - $ - $ - $ 13,718,936
General Government $ 22,214,157 $ 162,471 $ 22,376,628 $ 22,376,628 $ - $ $ $ 22,376,628
Community Services $ 13,159,487 $ 150,631 $ 13,310,118 $ 13,413,062 $ 12,075 $ $ $ 13,425,137
Human Services $ 39,202,652 $ 616,586 $ 39,819,238 $ 40,846,740 $ - $ 20,905 $ 4,000 $ 40,871,645
Public Safety $ 25,318,777 $ 381,154 $ 25,699,931 $ 25,723,599 $ - $ - $ - $ 25,723,599
Education $ 109,871,663 $ - $ 109,871,663 $ 109,871,663 $ 109,871,663
Transfers Out $ 3,805,334 $ $ 3,805,334 $ 4,469,703 $ 4,469,703
Total General Fund Appropriation $ 226,754,253 $ 1,704,869 $ 228,459,822 $ 230,420,331 $ 12,075 $ 20,905 $ 4,000 $ 230,457,311
t
Attachment 2 6
Year-To-Date Budget Summary
Fiscal Year 2018-19
General Fund Budget Summary
Original General Fund Budget $226,754,953 Paul:
Additional Revenue Received Through increase time-limited Office
Budget Amendment#8 (May 2, 2019) Assistant II position in Health
Grant Funds $277,252 by .17 FTE; increase of.25
Non Grant Funds $1,454,816 FTE in Eldercare Manager
General Fund - Fund Balance for Anticipated position; moves 1.0 FTE
Occupational Therapist and
Appropriations (i.e. Encumbrances) $1,704,869 1 .75 FTE Human Services
General Fund - Fund Balance Appropriated to C000rdinator from Grant
Cover Anticipated and Unanticipated Project Fund to General Fund
Expenditures $265,421 (BOA#1); Information
Budget $230 457 311 Technology Analyst position
Total Amended General Fund Bud
g in the Sheriffs Office
Dollar Change in 2018-19 Approved General (9/20/18 mtg.)
Fund Budget $3,702,358
% Change in 2018-19 Approved General Fund
Budget 1.63% ' Paul:
approved tme-limited 1.0 FTE
Authorized Full Time Equivalent Positions Reentry Coordinator position
Original Approved General Fund Full Time and a time-limited 1.0 FTE
Reentry Case Manager with
Equivalent Positions 904.270 C]RD; move 1.0 FTE
Original Approved Other Funds Full Time Occupational Therapist and
Equivalent Positions 90.850 .75 FTE Human Services
Total Approved Full-Time-Equivalent Coordinator to General Fund
Positions for Fiscal Year 2018-19 995.120 1(BOA#1)
Attachment 3 7
Budget CIP/Capital to be Repurposed
School Capital Project Project# Item Amount
A. L. Stanback Middle School 50000 AL Stanback Emerg Lighting $6,205.75
Cameron Park Elementary 50001 Cameron Park Door Replacement $165.98
Efland Cheeks Elementary 50003 Efland Cheeks Elem $26.19
Grady Brown Elementary 50004 Grady A Brown Elementary $16.73
Orange High School 50006 OHS lighting $285.78
Stanford Middle School 50008 CWS Canopy $1,126.53
New Hope Elementary 50010 NHES Chiller Replacement $534.21
Handicap Accessibility 51005 ADA Kitchen Ramp CP $16,000.00
Roofing Projects 51010 GAB Roof Replacement $60.00
51010 Roofing district study $5,400.00
Technology Plan 51011 Tech Transportation Server $15,000.00
Central Elementary Air 51016 Central Elem HVAC $427.61
51016 Central Elem Electrical $887.53
Fire/Safety Upgrades 51024 District walkie talkie/radio $42.73
51024 District hydr lift $564.64
51024 Fire Extinguisher replacement $31.70
51024 Rekey Central Office Building $6,917.53
Window Replacements 51026 CWS Canopy improvements $17,628.30
51026 GAB Window Replacement $65,172.45
Athletic Facilities 51027 Ath Facilities Upgrades $883.38
51027 District wide washer/dryer $81.50
51027 CRHS Locker Room Painting $140.00
51027 CRHS/Baseball field renovations $28,636.25
51027 CES Basketball Court Resurfacing $18,000.00
51027 GHMS Flag poles athletic field $187.44
Food Services 51033 CES Cold Storage Unit $13,996.07
51033 ECGES Cold Storage Units $6,476.02
51033 GAB Cold Storage Unit $1,500.04
51033 NHES Repl Mechandise Refrig 13,968.28
Total Repurposed Funds I 1 1 $220,362
Attachment 3 8
Budget CIP Projects Needed to be Funded from Repurposed Funds
School Capital Project CO# Item Amount
HVAC Upgrades/Improvements 51013 HVAC for New Hope $80,000
Classroom/Building Improvements 51025 Canopy for Mobile Units $71,827
HVAC Upgrades/Improvements 51013 HVAC Valve and Acuator Repl $52,000
Mechanical Systems 51029 Boiler burner Repl $6,535
Mechanical Systems 51029 Chiller Pump & Motor Repl $10,000
Total Repurposed Funds $220,362