HomeMy WebLinkAboutAgenda 05-02-2019 - 8-a - Minutes 1
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: May 2, 2019
Action Agenda
Item No. 8-a
SUBJECT: MINUTES
DEPARTMENT: Board of County
Commissioners
ATTACHMENT(S): INFORMATION CONTACT:
Draft Minutes Donna Baker, Clerk to the Board
(919) 245-2130
PURPOSE: To correct and/or approve the minutes as submitted by the Clerk to the Board as
listed below.
BACKGROUND: In accordance with 153A-42 of the General Statutes, the Governing Board has
the legal duty to approve all minutes that are entered into the official journal of the Board's
proceedings.
April 4, 2019 BOCC Work Session
April 9, 2019 BOCC CIP Work Session
FINANCIAL IMPACT: NONE
SOCIAL JUSTICE IMPACT: NONE
RECOMMENDATION(S): The Manager recommends the Board approve minutes as presented
or as amended.
1
1 Attachment 1
2
3 DRAFT MINUTES
4 BOARD OF COMMISSIONERS
5 WORK SESSION
6 April 4, 2019
7 7:00 p.m.
8
9 The Orange County Board of Commissioners met in regular session on Tuesday, April 4,
10 2019 at 7:00 p.m. at the Southern Human Services Center in Chapel Hill, N.C.
11
12 COUNTY COMMISSIONERS PRESENT: Chair Penny Rich and Commissioners
13 Jamezetta Bedford, Mark Dorosin, Sally Greene, Earl McKee, Mark Marcoplos and Renee
14 Price
15 COUNTY COMMISSIONERS ABSENT: None
16 COUNTY ATTORNEYS PRESENT: John Roberts
17 COUNTY STAFF PRESENT: County Manager Bonnie Hammersley, Deputy County
18 Manager Travis Myren, and Clerk to the Board Donna Baker (All other staff members will
19 be identified appropriately below)
20
21 Chair Rich called the meeting to order at 7:04 p.m.
22 Chair Rich asked that item #3 be moved before Item #2, and the Board agreed by
23 consensus.
24 Chair Rich asked Deputy Jones to come forward, and she recognized him for an award
25 he received this weekend: Excellence in Evidence Collection and Storage from the NC Sheriffs'
26 Police Alliance. She said the State had many untested sexual assaults kits, and Deputy Jones
27 spent about 120 hours working on 87 sexual assault evidence kits, and identified 12 kits to be of
28 higher priority for testing
29 Deputy Jones said they had to do a lot of research and the oldest kit was from 1986. He
30 said none were computerized, and involved reading paper copies and putting their hands on
31 these kits. He said there were 12 kits that needed to be prioritized and tested. He said the
32 State had these rape cases tested, and three came back with DNA hits, which gave the victims
33 some closure.
34 Chair Rich said this was an old fashioned process.
35 Deputy Jones said most of the reports were hand-written in cursive.
36 Chair Rich said the funeral service for Fred Battle will be Monday, April 8th and the Board
37 of County Commissioners' (BOCC) proclamation will not be ready yet, but will be completed and
38 sent to his wife.
39
40 1. County Commissioners: Boards and Commissions —Annual Work Plans/Reports
41 The Board provided feedback and/or direction on the second group of boards and
42 commissions' annual work plans/reports with their Chairs (or representatives) in attendance. (A
43 first group of boards and commissions' annual work plans/reports was discussed at the Board's
44 March 12, 2019 work session.)
45
46 Animal Services Advisory Board Maureane Hoffman, Chair and Bob Marotto
47 Maureane Hoffman said their board serves as a sounding board for policy issues raised
48 by residents or identified by the BOCC. She said residents are referred to the ASAB as a
49 critical step in any consideration of stakeholder concerns, before bringing an item to the Board
50 of County Commissioners. She said integral to this general responsibility is a concern with
2
1 ensuring that the practices and outcomes of Orange County Animal Services meet or exceed
2 prevailing professional standards.
3
4 Commissioner Dorosin arrived at 7.1Op.m.
5
6 Maureane Hoffman reviewed some of the ASAB's accomplishments in 2018:
7
8 The ASAB continued to work with staff and stakeholders managing pet overpopulation in
9 Orange County. Free-roaming cats have been of great significance to recent efforts in
10 this area, and among other things, the ASAB and staff together have sought to establish
11 strong working relations with community partners Including the Agricultural Preservation
12 Board.
13 Central to this effort has been the creation of a "working barn cat" program. Within the
14 last year more than 150 working barn cats have been sterilized, vaccinated,
15 microchipped and vaccinated through this program. This innovative and important
16 program has received very positive coverage in the media including a feature article in
17 the Herald Sun and News and Observer.
18 Also, the board worked closely with Animal Services staff and one of the County's staff
19 attorneys to develop some needed amendments for the Unified Animal Ordinance.
20 These were developed on the basis of the County's experience with the Unified Animal
21 Ordinance since its adoption early in 2016. The BOCC adopted these amendments in
22 November of 2018.
23 In a related vein, the ASAB has collaborated with staff to develop several
24 recommendations for the County's legislative agenda. As can be seen from Attachment
25 B, these include a number of recommended changes to the State's dangerous dog law.
26 Specifically, they would allow for the review of potentially dangerous dog declarations;
27 for dogs declared potentially dangerous to interact with a certified trainer in a secure
28 area without being muzzled; and for there to be an evaluation of dogs seized in dog
29 fighting cases in order to make a final determination as to whether they are dangerous.
30 One deliverable was that staff developed a more satisfactory procedural approach to
31 animals suffering from neglect that are surrendered to Animal Services. Another was a
32 coordinated effort between Animal Services and the County's Homelessness
33 Coordinator to identify community resources that can be tapped to help care for pets
34 belonging to the homeless as they undergo different transitions.
35
36 Maureane Hoffman reviewed some of the on-going concerns for the ASAB going into
37 2019:
38
39 Managing Pet Overpopulation: The board will continue to work with staff to
40 implement a plan for managing free roaming cats. In particular, the board will work with
41 staff to coordinate with the Agricultural Preservation Board and other entities to advance
42 the "working farm cat" program. The board will also continue to work with staff to develop
43 and sustain community partnerships and resources for addressing the challenges
44 presented by free roaming cats.
45 Easement Area Dog Walking Trails: The ASAB is continuing to support staff in ensuring
46 that dog walking trails are recreated in the area of the new OWASA and Duke Energy
47 easements. The board also plans to continue to support Animal Services working with
48 other County staff to ensure that the entrance and presentation of the Animal Services
49 Center is not compromised by these easements. Doing so is critical to the intent of
3
1 making the Animal Service Center an attractive and welcoming facility, an actual
2 destination for the community.
3 • Unified Animal Ordinance and Legislation: The ASAB will continue to coordinate with
4 staff to identify and address "issues" in the administration of the ordinance in areas that
5 may be subject to administrative appeal. As in the past, it is expected that this may bring
6 forth recommendations for ordinance amendments based upon the experience of the
7 Animal Services Hearing Panel Pool with the appeal process. The ASAB will also
8 continue to work with staff to identify legal changes that may be addressed by the BOCC
9 through the County's legislative agenda.
10
11 Commissioner Price referred to dog walking trails/easements, and asked if there are
12 issues with this.
13 Maureane Hoffman said no, and the issue is that these easements were not initially well
14 communicated to Animal Services staff and the advisory board. She said this communication
15 failure has been addressed.
16 Bob Marotto said they are working now with Duke and OWASA's easements, as well as
17 Solid Waste. He said they are working with the Town of Chapel Hill regarding a brook that runs
18 through the area near the landfill.
19 Commissioner Bedford asked if any lessons were learned during the hurricanes.
20 Bob Marotto said the department has been at the edge of a newer approach of housing
21 animals in the context of emergencies, and this year's hurricanes prompted a need to co-locate
22 pets in the same building as their owners. He said a lesson learned was the importance of
23 recruiting more volunteers to help with the co-location.
24 Maureane Hoffman said it also showed the commitment of the Animal Services staff to
25 working both the shelters and the facility.
26 Chair Rich asked if there is an update on the number of free roaming cats.
27 Bob Marotto said this remains a real challenge, but up to 200 cats have been sterilized
28 through the working barn cat program. He said this will be a long term effort to make any
29 significant impact.
30
31 Commissioner McKee arrived at 7:18 p.m.
32
33 Maureane Hoffman said it is hard to get hard data on the free roaming cats, and this
34 problem is best addressed intensively, one area at a time.
35
36 • Arts Commission Tim Hoke, Chair
37
38 Tim Hoke reviewed some of the Arts Commission's accomplishments:
39 • Hosted annual Arts Grants Program. Thirty-eight, or 57%, of the 67 applications were
40 funded. Of the funded applications, 32% were first-time applicants. Requested funding
41 totaled$163,859, with $61,394 available for disbursement.
42 • Served as ambassadors and panelists for the Emerging Artist Program, the Annual
43 Piedmont Laureate Program, and the 4th US Congressional District High School Art
44 Competition.
45 • Served as county lead for Arts Day 2018, gathering local arts supporters to advocate for
46 public arts support through Arts North Carolina.
47 • In partnership with the Hillsborough Arts Council, hosted 2nd Annual Paint it Orange:
48 Plein Air Paint-out &Wet Paint Sale, as a fundraiser for OCAC and HAC, drawing artists
49 from four states.
4
1 • Coordinated "Arts Moments" to kick off each Board of County Commissioners meeting in
2 2018 featuring local writers.
3 • In partnership with The ArtsCenter, hosted a three-day Racial Equity and the Arts
4 workshop for leaders within the arts community.
5 • In partnership with the Chapel Hill Public Library and the Chapel Hill/Carrboro NAACP,
6 hosted the Frederick Douglass Bicentennial Celebration by funding a free interpretive
7 titled "The Frederick Douglass Speaking Tour" at The ArtsCenter.
8 • Served as part of leadership team in the coordination of the inaugural Orange County
9 LocalFest. Coordinated volunteers and assisted in general logistics. Solicited and juried
10 arts vendors.
11 • In partnership with Hillsborough Arts Council and Town of Hillsborough, partnered on
12 Calvin St. Tree project, which will provide public art in River Park slated for Spring 2020.
13
14 Some highlights:
15
16 Economic Development through the arts.
17 The OCAC has presented the findings of Americans for the Arts, Arts & Economic
18 Prosperity Study 5, to local boards and commissions, informing community leaders that
19 the arts are a $130.3M industry for Orange County, employing 5,001 full-time equivalent
20 jobs (4th largest industry employer), and generating $5.3M for local government.
21 Presentations were made to Orange County Economic Development Board, Town of
22 Chapel Hill Town Council, Orange County Board of County Commissioners,
23 Hillsborough Chamber of Commerce Board of Directors, Orange County Artists Guild,
24 Carrboro Board of Aldermen, Chapel Hill-Carrboro Chamber of Commerce Board of
25 Directors, Chapel Hill/Orange County Visitors Bureau Board of Directors, Orange County
26 Economic Development Summit 2019, Orange County Employee Advocacy Roundtable,
27 and Chapel Hill Rotary.
28 • In partnership with the Hillsborough Arts Council, hosted 2nd Annual Paint it Orange:
29 Plein Air Paint-out &Wet Paint Sale, as a fundraiser for OCAC and HAC, drawing artists
30 from four states.
31
32 Diversity
33 • The OCAC Arts Grants review process includes prioritizing of applications that hire
34 artists of color. Thirty-two percent of 2018-19 grants funds were allocated towards
35 projects that fulfilled this goal.
36 • In an effort to have a broader range of voices as part of our leadership, the OCAC has
37 Latino origin as well as one African-American.
38
39 Commissioner Marcoplos asked if the legislature came through with funding.
40 Katie Murray said in the past several years, the State legislature has given more
41 increases toward the arts than when it has been under democratic control.
42
43 • Board of Health (BOH) Tim Smith, Chair
44
45 Quintana Stewart reviewed of the highlights:
46 • Identified priority areas from the 2015-19 Community Health Assessment: Social
47 Determinants of Health, Physical Activity & Nutrition, and Mental Health & Substance
48 Abuse.
49 0 Racial and health equity training.
5
1 • "Resilience" Documentary shown to all staff last summer, along with discussion
2 afterward. Seeking to be a trauma informed care center. Working with ACES.
3 • Board Of Health awarded Orange County Schools with funding to purchase the CATCH
4 Curriculum (Coordinate Approach to Child Health) for elementary and middle school
5 students. Each year they put out a grant opportunity for their two school systems and
6 they have three applicants this year, and they will be awarding more grants this year.
7 • They are up for their community health assessment, racial equity, drinking
8 water/fluoridation.
9
10 Tim Smith said the BOH and staff is working collaboratively with other departments.
11 Quintana Stewart recognized their newest board member: Commissioner McKee
12 Commissioner Dorosin asked if the Health Department has a top priority for the
13 upcoming year.
14 Quintana Stewart said the Community Health Assessment and racial equity work.
15 Commissioner Dorosin asked if the Health Department works with other health
16 departments around the state, because he heard Person County has the highest infant mortality
17 and asked if assistance is offered to their colleagues.
18 Quintana Stewart said they try to connect monthly with their regional partners, of which
19 Person County is one. She said Person County reached out asking for assistance with nursing
20 staff training, and Orange County hosted them for training.
21 Quintana Stewart said right now everyone is working on Medicaid transformation.
22
23 • Board of Social Services Tamara Dempsey-Tanner, Chair
24
25 Tamara Dempsey Tanner reviewed the following:
26 The Orange County Department of Social Services (DSS) Board members would like to publicly
27 recognize the staff's ability to model resiliency and fortitude, not just in their daily practices; but
28 also in the face of unexpected and disastrous situations that impact our county residents
29 already at risk for health and economic inequity. Specifically, the government shut-down and its
30 impact on federally supported programs, along with assisting clients and the DSS staff affected
31 by Hurricanes Florence and Michael by providing inland shelter support and processing affected
32 county residents' applications for emergency aid.
33
34 In going forward into FY 19-20, DSS continues to be a key pilot site for NCFAST (North Carolina
35 Families Accessing Services through Technology data platform), providing feedback on user
36 testing improvements to provide a more efficient and effective statewide system. Our child
37 welfare program staff work tirelessly to ensure that children are in healthy, safe and nurturing
38 households, managing caseloads of 11-12 clients/families at any given time or addressing the
39 now 114 children in Orange County DSS foster care. While it is important to have realistic,
40 programmatic performance measures for quality assurance and improvement purposes, next
41 fiscal year will begin the State's review and subsequent action related to program non-
42 compliance related to these new State Child Welfare performance measures.
43
44 To date, there are 746 children receiving childcare subsidies, of which 55 are on a wait list now,
45 mandated as the State is reviewing statewide subsidy expenditures and allocations formulas. In
46 the interim, we are fortunate to still have access to local funds to support crisis situations
47 requiring childcare placement via subsidies. Our employment fairs continue to be a crucial
48 resource for county residents to collective meet with potential area employers. On average, 81
49 employers attend the bi-annual employments fairs with an average of 232 participating job
50 seekers.
6
1
2 Finally, the State's Medicaid Managed care plan will begin this summer. On July 1, two regions
3 will begin the initial enrollment process, which includes Orange County. This managed care
4 plan and all of its enrollment elements will be a significant transition to navigate for our monthly
5 clients which average 16,436. We anticipate that families will call with questions beginning in
6 June as the enrollment information is distributed; therefore, more staff time will be needed in this
7 capacity, along with verifying current addresses for enrolled participants.
8
9 As we go forward into this next fiscal year, the DSS Board members appreciate the ongoing
10 support from the county commissioners and county manager in our staff's work and services to
11 our Orange County citizens.
12
13 Going forward, the DSS Board appreciates the support of the Board of County Commissioners
14
15 Commissioner Price asked if there could be clarification about the 55 on the wait list.
16 Nancy Coston, DSS Director, said the State had everyone go to a childcare wait list
17 while it determined if there were any available funds to reallocate. She said DSS is looking into
18 how much County funds are available to serve children without getting over extended. She said
19 some funds may be moved around to serve more children, and this waiting list has a tendency
20 to grow rapidly.
21 Commissioner Price asked if this was the same list to which the Board directed
22 additional funding last year, or the year before.
23 Nancy Coston said yes, it was three years ago when the State made large cuts. She
24 said there were a few years thereafter when the money was not needed, but it is needed again.
25 Commissioner Marcoplos asked if the federal shutdown had an impact.
26 Nancy Coston said there was some bad information that went out about the food
27 program, and her food and nutrition staff was very stressed; but the State managed to space out
28 the next distributions so the families did not get into a crisis, and any gaps were filled with extra
29 funds, food bank, donations, etc.
30 Commissioner Dorosin referred to the subsidies, and asked if there is an issue in
31 capacity of service providers, or if it is just an issue of funding.
32 Nancy Coston said at this point, it is just an issue of funding.
33
34 • Agricultural Preservation Board (APB) Cecilia Redding, Vice Chair
35
36 Cecelia Redding said she is a farmer in Orange County, and reviewed the following
37 APB's accomplishments:
38 In 2018, reviewed and recommended approval for 16 additional farms as Voluntary
39 Agricultural District and Enhanced Voluntary Agricultural District farms, adding 1,748
40 acres to these programs. This increased the total enrollment in both programs to 14,303
41 acres on 109 farms throughout the County, and increased acreage in all of the seven
42 Agricultural Districts.
43 • Hosted the third annual breakfast program/informational workshop for existing and
44 prospective VAD/EVAD farm owners to encourage new participants and answer
45 questions; nearly 100 attended at the Schley Grange Hall.
46 Starting in 2018, the APB fills a dedicated seat on the board of the Orange
47 County Food Council, in recognition of the close ties between the two programs.
48 Promoted participation in the Century Farm Program by assisting farm owners with the
49 enrollment process.
7
1 • Continued installing new road signs to identify farms enrolled in the Voluntary
2 Agricultural District programs, as well as to recognize participating farmers and increase
3 program visibility
4 • Promoted the creation of an "Agriculture Investment Grant" program as one of the
5 projects to be funded by revenue generated by the new one quarter (%) cent "Article 46"
6 sales tax enacted in 2012 (5% of the annual revenue, or approximately $60,000)
7
8 Pete Sandbeck highlighted activities that the APB expects to carry out in 2019:
9 • Continue to promote and recommend Voluntary Agricultural Districts and
10 Enhanced Voluntary Agricultural Districts
11 • Support continuation of the successful Farm-to-Table Event for 4th-grade students held
12 annually at Blackwood Farm Park.
13 • Educate/inform new, established and prospective farmers about the recent elimination of
14 the present-use tax value requirement for VAD/EVAD participation.
15 • Purchase and install additional road signs to better identify farms in the Voluntary
16 Agricultural District Program (existing and new farms)
17 • Enroll additional farm owners in the Century Farm Program
18 • Continue the Orange County Agricultural Heritage Project to document and make a
19 record of the County's farms, farmers and farm life, including oral histories and
20 video/photo documentation
21
22 Peter Sandbeck reviewed some of the APB's concerns going forward:
23 Dairy farms, which have been an important part of Orange County's agricultural heritage,
24 are in crisis. The number of dairies in Orange County has dwindled to 3. Commodity milk
25 prices can no longer support our local dairies. One way forward is to work to help create
26 a local market for our Orange County dairy products, as a way to encourage more dairy
27 farms and keep the ones still active. Dairy farming once represented a significant
28 percentage of the County's farmland. Action is needed to retain enough infrastructure to
29 support the existing dairy farms now.
30 The average age of our farmers continues to increase, causing concerns about
31 retirement and farm succession planning. This is an ongoing issue despite the rising
32 numbers of young people farmers control and farm a large percentage of the County's
33 prime open farmland, thus creating the potential for a significant decline in active farm
34 acreage over the next decade.
35 • The majority of the new farm operations now being started in Orange County are small
36 market crop farms, where crops are grown intensively on smaller parcels, to be sold
37 locally at markets.
38 • The APB supports the concept of creating a "Present Use Value Trust Fund" to support
39 a grant program to promote local agricultural activities and increase local markets for
40 food produced in the County. This is proposed to be funded by deferred property tax
41 revenue collected by the County when farmland ceases to be used for agricultural
42 purposes. When land is taken out of the three years of deferred property taxes back to
43 the County. Cabarrus County established a very successful program on this model.
44 Explore ways to educate farmers and prospective farmers about the many new
45 agritourism opportunities that could be used to enhance and diversify farm income and
46 bring visitors to farms.
47 • The newly formed Food Council offers ways for the APB to become more involved in a
48 range of initiatives to enhance local markets for farm products.
49
50 Commissioner Price asked if the number of century farms is known.
8
1 Peter Sandbeck said there are 28 or 29 in the Century Farm program.
2 Peter Sandbeck said they are trying to enroll more African American farmers, and during
3 the depression farmers had to turn to neighbors for help. He said one had to sell an adjoining
4 white farmer with the understanding that it would be sold back. He said this resulted in the
5 African American farmers going in and out of farm ownership. He said the Century Farm
6 program stipulates that the farm has to have been with the same farmer the whole time. He
7 said staff is working on this issue, as it is inherently unfair.
8 Commissioner Price asked if the present use value trust fund is already up and running.
9 Peter Sandbeck said no, not yet, and this was part of their annual work plan. He said
10 the Food Council asked for APB support for creating a future trust fund to help fund agricultural
11 preservation and farming. He said this will be presented to the BOCC at a future meeting. He
12 said the idea is to use lapsed tax revenue from a farm that has gone out of present use value to
13 put towards preservation.
14 Commissioner Price asked if there is a program to link older farmers with newer farmers.
15 Peter Sandbeck said Mike Ortosky oversees this program, but there have not been that
16 many takers yet.
17 Commissioner Greene thanked him for the collaboration with the Food Council, which
18 did approve the trust fund at its last meeting. She said the proposal would take this "old" money
19 and set it aside, with half going to lands legacy for easements, and the other half to the small
20 farmers grant program. She said she hoped the APB and the Food Council can continue to
21 collaborate at every level
22 Commissioner Marcoplos said meat is a recurring issue in discussions, and cows that
23 are eating grain create methane while grass fed cows to do not. He asked if the APB could do a
24 survey of who is raising grass fed beef, and what food sources are selling this local meat.
25 Commissioner Dorosin referred to "continuing the Orange County agricultural heritage
26 project' and asked if this has started yet. He said having some kind of video of the VAD
27 Program etc., would be helpful to have on the website. He said this would actually be helpful for
28 all advisory boards to do, as it would raise the profile of all of this good work.
29 Peter Sandbeck said some oral histories and videos are sitting around, and the
30 documentation part is important, but he also agrees the informational/educational aspect is
31 equally important.
32 Commissioner Dorosin said he would love to see 90-second videos created that could
33 provide information to the public.
34 Commissioner Greene said as these videos are distributed in the county, it may be a
35 way to recruit new or younger farmers.
36 Commissioner Price said the Community Farm Stewardship Association used to link
37 younger and older farmers, and asked if this still occurring.
38 Peter Sandbeck said he assumes so, as this is an active group.
39
40 Commission for the Environment Bradley Saul, Chair
41
42 Bradley Saul said the past year they spent much of their time on their upcoming State of
43 the Environment report, which is due out in October 2019. He said there will hopefully be a
44 community event in conjunction with that report. He said they have been in touch with Todd
45 McGee, Community Relations Director, for some weekly eco-tips. He said the Department of
46 Environment, Agriculture, Parks and Recreation (DEAPR) has a forest tree policy management
47 program, and a former commissioner has suggested that this should be implemented
48 countywide. He said other local governments are considering similar things, and all will be
49 meeting to discuss further to create unity. He said the greenhouse gas emissions inventory is
50 still in progress.
9
1 Commissioner Marcoplos said he appreciated their work on the value of trees, and noted
2 that he, Commissioner Greene and Commissioner Jacobs were part of the 30t" celebration of
3 the rural buffer.
4 Commissioner Marcoplos said the rural buffer is designed to provide density in the urban
5 areas, and he said trees may be cut down in Chapel Hill, but overall more trees are being saved
6 because sprawl is not occurring, due to the rural buffer. He said it would be helpful to promote
7 this information.
8 Commissioner Marcoplos said it is important to quantify what these trees are doing for
9 the community.
10 Bradley Saul said the Commission is gathering data on one area in 2008 and 2018, and
11 said there is little change in the rural buffer, but bigger changes countywide.
12 Commissioner Greene referred to his notes, and the desire to "develop a plan for
13 researching potential environmental impacts on the rural buffer," and asked if there if anything
14 other than the size of the tree canopy will be measured.
15 Bradley Saul said the plan is to reach out to the Planning Department and UNC and
16 develop a larger set of research questions around the rural buffer. He said carrying out the
17 research is the bigger challenge.
18 Commissioner Greene said she recently attended the Climate Reality Conference,
19 where trees were heavily emphasized.
20 David Stancil, DEAPR Director, said staff has learned that there is an amazing amount
21 of activity, regionally, looking into tree protection.
22 Chair Rich asked if the Commission feels it representing the entire County on its
23 membership
24 Bradley Saul said that is an area of weakness, and there are only 1-2 members that live
25 north of 70.
26 Chair Rich said it would be nice to recruit more from the northern and western portions
27 of the County.
28 Commissioner Price asked if the Commission is looking at reforestation.
29 Bradley Saul said the Commission has considered creating a net-gain policy, but this
30 has yet to be worked out in detail.
31 Commissioner Price said she would like to pursue such a policy.
32 Bradley Saul said the Commission is looking at this in a general manner.
33 Commissioner Price asked if the Commission was working with the Planning Board.
34 Dave Stancil said to his knowledge, no, and he said the focus has been on protecting
35 the forest canopy.
36 Commissioner Price said one idea is having trees in parking lots, as opposed to only
37 asphalt.
38 Dave Stancil that conversation was consumed by a larger, bigger picture conversation.
39 Commissioner Price said these types of details would require partnership with the
40 Planning Board.
41
42 • Historic Preservation Commission (HPC) Art Menius, Vice Chair
43
44 Art Menius reviews some of the HPC's accomplishments from 2018:
45 • Historic Resources Publication Project: The HPC is nearing completion of its major
46 project to publish a book documenting the historic resources of Orange County and
47 Hillsborough, in partnership with the Alliance for Historic Hillsborough/Town of
48 Hillsborough. The author is now under contract and is preparing a manuscript for this
49 long-awaited book, to be printed in 2020. Obtained a grant of$25,000 from the Alliance,
50 to match County funds made available in FY 2018-19 budget. (ongoing)
51 Schley Grange National Register Nomination: Initiated a project to have the historically
10
1 significant Schley Grange Hall nominated to the National Register of Historic Places.
2 Contracted with a historic preservation consultant to prepare the nomination report, to be
3 approved by the State Historic Preservation Office in 2019. Project funded jointly by the
4 Grange and County through Lands Legacy program. (2018-19)
5 • Cedar Grove Community Center National Register Designation: Consultant completed
6 draft National Register Nomination for the historic Cedar Grove Negro School and
7 submitted to State Historic Preservation Office for final review. Property should be listed
8 on National Register in 2019. A plaque will be installed. (2018-19)
9 • Piper-Cox House at Eno River State Park: The HPC assembled a team of members and
10 historic restoration experts to assist the State Park in assessing damage caused when a
11 large tree fell on the roof of this important historic house. HPC prepared report outlining
12 recommendations and submitted to park; HPC chair made personal contacts with local
13 legislator to get the State to take action to make repairs to prevent damage. (2018)
14 • Annual "Farm to Table" Demonstration for Historic Preservation Month: HPC members
15 once again presented hands-on programs on historic woodworking, historic hand tools
16 and traditional farm life skills for over 300 fourth graders at Blackwood Farm Park, as
17 part of the annual "Farm to Table" event sponsored by DEAPR. (2018)
18 • Efland Home National Register Nomination: Completed a project to prepare a National
19 Register Nomination for the historic Efland Home (NC Industrial Home for Colored Girls)
20 with funding provided through the County's Lands Legacy Program. (2017).
21 • Historic Courthouse Archaeology and Preservation Project: Contracted with professional
22 archaeologists to carry out archaeological survey of the Old Courthouse Square, using
23 ground penetrating radar (GPR). Contracted with an architectural historian to carry out
24 research about Old Courthouse and Square as part of upcoming CIP project to preserve
25 the historic Old County Courthouse and the Courthouse Square. (2017-19)
26 • Historic Resources Inventory: Completed a two-year project to update the County's
27 historic resources inventory. The HPC obtained federal grants totaling $20,000 for this
28 effort from the State Historic Preservation Office, through the Certified Local
29 Government (CLG) program.(2016)
30 • New Historic Landmarks: Designated four additional properties as Orange County Local
31 Historic Landmarks since 2013: the Dr. Arch Jordan House in Caldwell (2017); the White
32 Cross School in White Cross (2015); the Nicholas Corbett Hester House in Cedar Grove
33 (2015); and, the Captain John S. Pope Farm in Cedar Grove (2013). This brings the total
34 to ten landmarks.
35 • Blackwood Farm Park: Provided assistance with the restoration work at Blackwood Farm
36 Park, including development of interpretive signage for the Strayhorn slave cemetery
37 (2015).
38 • Regional History Symposium: Held a successful piedmont regional history symposium in
39 partnership with Preservation Chapel Hill and the Alliance for Historic Hillsborough
40 (2014)
41
42 He reviewed some of their activities they propose to carry out in 2019:
43 • Historic resources book, in preparation for publication in 2020. Author is now under
44 contract and writing is well underway. (Fiscal impact: the FY 2018-19 budget included
45 $25,000 in County funds, allowing the project to secure $25,000 in matching funds
46 from the Alliance. HPC staff will provide project support.
47 • Historic Piper-Cox House at Eno River State Park: Continue a partnership with the Eno
48 River State Park to promote the appropriate restoration of this historic site, to repair roof
49 damage caused by a falling tree in 2018. The HPC will help the Park develop creative
50 new uses for the house to ensure that it remains a viable attraction for park visitors.
11
1 • County Historic Marker Program: Develop guidelines and procedures for a proposed
2 County Marker Program, modeled on other successful marker and map-driven
3 programs. The goal is to provide historical content in an accessible/interactive format
4 about important historic resources, places and people, for the educational benefit of the
5 public. The project would be linked to a web site to provide access to more in-depth
6 information.
7 This program can be linked to other efforts to promote heritage tourism in rural parts of
8 the county. (Fiscal impact: 2018-19: none; the HPC staff will provide support)
9 • Designating Landmarks in Town ETTs: Continue working with the various municipalities
10 to develop an interlocal agreement to govern the designation of historic landmarks within
11 the various town's ETTs. (No fiscal impact)
12 • Promote Landmark and National Register Programs: Increase efforts to promote the
13 Local Historic Landmark and National Register programs, with special focus on African
14 American sites and other important but overlooked or threatened historic resources.
15 Goal is to generate at least two new landmark and/or National Register applications per
16 year
17 (No fiscal impact—already budgeted in the Lands Legacy program funding)
18
19 Commissioner Marcoplos referred to Old Greensboro Highway, where there are two old
20 markers, and asked if the significance of these is known.
21 Art Menius said he has seen them, but did not know what they were for.
22 Peter Sandbeck said they may be mile markers, but would check on them.
23 Commissioner Greene asked if the HPC has ever thought of having an historic site tour.
24 Art Menius said there was such a tour in the 1980s, but not since.
25 Commissioner Price said in early 2000s they started to set up a tour of local landmarks,
26 but many were privately owned and it did not go much further.
27 Commissioner Greene said permission would be needed, but in Chapel Hill the Historic
28 Society has done tours of the historic homes at Christmas time.
29 Art Menius said they have looked at many models for this type of program from all over
30 the world, many of which had digital assets to avoid going into the actual home.
31
32 • Parks and Recreation Council (PRC) Haywood Rhodes, Chair
33
34 Haywood Rhodes said part of what the PRC does is advise the BOCC on issues
35 regarding parks and recreation activities. He reviewed the following highlights for the upcoming
36 year(s):
37 • Biennial meetings with sister boards
38 • Mountains to Sea Trail (MST)
39 • Revising plans for the River Park improvements
40 • Blackwood Farm Park- phase two design process now, and next is the building of a
41 permanent parking lot; design and development of a disc park; and nature center
42 . County acquired additional land next to soccer.com and they are looking at
43 planning/designing the additional facilities out there. There is a lack of facilities for this
44 ever growing sport.
45 • Overall lack of facilities...sign up for County programming filled up in record time. Lack
46 of gymnasium space, in particular.
47 • Potential development of an inclusive playground; pollinator gardens
48 • There is need for greater racial and gender diversity on the PRC; there is excellent
49 geographic diversity.
50
12
1 Commissioner Dorosin asked if the Board of County Commissioners wanted to build an
2 inclusive playground, where would it go.
3 Dave Stancil said possibly Fairview Park or Efland Cheeks Community Center, due to
4 public transportation access.
5 Chair Rich asked if a senior's playground has ever been discussed.
6 Dave Stancil said one of the trends taking off is having full comprehensive age treatment
7 for play apparatus. He said the master plan for Twin Creeks includes a play facility that is
8 designed to accommodate activities that interest those of all ages (e.g. spray ground to bocce
9 ball). He said nature play is increasing in popularity.
10 Chair Rich said she has watched seniors in front of the senior center, who are all
11 seeking active movement.
12 Dave Stancil said intergenerational interaction is beneficial to everyone.
13
14
15 Chapel Hill/Orange County Visitor's Bureau Anthony Carey, Chair
16
17 Anthony Carey thanked the Board for letting him serve on this board, and thanked Chair
18 Rich for being the BOCC representative from the Board of County Commissioners. He said
19 Laurie Paolicelli, Visitor's Bureau Director, does a great job of gathering and assimilating data.
20 He said he is a hotelier, and is concerned by the massive influx of AirBnBs. He said the VB has
21 discussed this greatly, and feels some regulations may be necessary. He said the number of
22 there were 132,663 AirBnB listings in Orange County in 2018, with 109,836 being for the entire
23 home. He said this averages 301 whole homes for rent for the year, which is like 3 hotel rooms
24 per night. He said they do not have a grasp on this information when they are putting business
25 plans together, as AirBnBs are not part of the data. He said these travelers fly under the radar,
26 but should be paying occupancy tax. He said the VB subscribes to a report called Air DNA,
27 which shows a lot more usage than AirBnB shows.
28 Anthony Carey said as an Orange County resident, he is very concerned about health
29 and safety issues with the AirBnBs. He said since AirBnB is a booking site, it is not held
30 responsible for poor behavior or inappropriate use of the land. He said with not having
31 businesses regulated, there are side deals going on to bypass AirBnB. He said Laurie Paolicelli
32 as a County employee cannot join the Hoteliers in this battle, but she recommended that the
33 group approach the Chamber of Commerce, which several groups have done.
34 Anthony Carey said, in a few weeks, the impact of tourism on the County will be issued,
35 and is expected to be $200 million. He said foot traffic is down within the VB, and while the
36 presence on Franklin Street still seems necessary, but a new space is being pursued. He said
37 the new Wegman's store may be an option.
38 Commissioner Marcoplos said the AirBnB issue a thorny one, but it does have some
39 benefits: having an option for lower income travelers; allowing seniors to remain in their homes
40 as they rent out a portion; etc. He said he hopes there is a good solution.
41 Anthony Carey said he thinks so, and he loves the idea of host homes. He said the
42 group is not opposed to owner occupied, single room use, but rather a whole home being
43 vacant to make revenue without any safety issues taken into account.
44 Chair Rich said people staying in AirBnBs are still spending money in the County, which
45 is a revenue stream, but the records of tax dollars does not match the data coming in regarding
46 activity.
47 Commissioner Dorosin asked if, in 2020, it still make sense to have a physical VB
48 presence versus online, and having hard copies of things in places like hotels, etc.
49 Chair Rich said this is discussed at every VB meeting, and that recommendation is
50 always being discussed.
13
1 Anthony Carey said the education and purpose of a visitor's center would serve well to
2 the residents of Orange County. He said setting up a pop up tent in a high traffic area would be
3 a highly effective way to disseminate information, and the VB should be more creative in
4 connecting with residents about all that Orange County has to offer.
5 Chair Rich said the VB still needs office space, but not necessarily a building.
6 Commissioner Greene said she has a different perspective, and despite being high tech,
7 she and her family still frequent visitor centers all over the country simply for the "human touch"
8 aspect. She said there is still some talk about turning the old Town Hall into a museum and co-
g locating the visitor's center there, and wondered if this idea is still on the table. She said visitors
10 love stories and personal recommendations.
11 Commissioner Price said she also likes to frequent visitor's centers around the country,
12 and finds the human presence to be important.
13
14 Economic Development Advisory Board Jim Kitchen, Chair & Steve Brantley
15
16 Jim Kitchen said he wanted to remind the Board about the Point of the Economic
17 Development (ED) SWOT analysis that the Economic Development Advisory Board (EDAB)
18 initiated in 2018. He said the purpose was to:
19
20 1. Determine the number of viable sites in the Economic Development Districts (EDDs)
21 2. Determine what to do next with what to do next in order to be more competitive with
22 the surrounding counties
23 3. Develop a plan for more shovel ready sites, and move the needle significantly for
24 creating more opportunities to diversify Orange County's tax base, while funding
25 education, delivery of services, etc.
26 4. Promote social justice by bringing in high quality, high paying jobs to those who need
27 them.
28
29 Jim Kitchen said the BOCC has spirited ED discussions in the fall, including the pre-
30 zoning and optioning of land within the EDDs; the type of industries Orange County wishes to
31 attract; commissioning a GIS study; ED in Cedar Grove, etc. He said Orange County lacks a
32 clear and defined ED strategy, and he thinks this strategy should come from the Board of
33 County Commissioners. He said the ED office can do it, but the BOCC should take charge as
34 the CEO's of the County. He said he did not run any of his remarks past Steve Brantley, but
35 plans to proceed with them anyway. He said the ED plan should do the following:
36 • Determine why ED is vital to Orange County, first deciding, "is it?" or"isn't it?"
37 • Determine where ED currently stands and where does the Board want it to go.
38 • Determine where ED will be physically located in the rural parts of the County, what
39 locations make the most sense, and align rules, regulations, and zoning with these
40 goals.
41 • Develop quantifiable, measurable goals ED to get there.
42 • Determine the potential impact on the County's budget: how much funding, if any, should
43 be allocated to ED.
44
45 Jim Kitchen said all of the above can only be achieved via a comprehensive strategic
46 plan around ED. He said this plan is vital due to the following:
47 • Potential GIS sites cannot be identified, if one does not know what one is looking for
48 • One cannot know if the land across West Ten Road makes sense without a needs
49 assessment
50 0 How to know which land to option
14
1 • How to know which companies to attract
2 • How are we positioned relative to competitors
3 • How to know on what to spend Article 46 funding
4
5 Jim Kitchen said the Timmons report included 5 viable Morinaga sites within the current
6 EDDs, and if that is the case, why are Article 46 monies being used to fund water and sewer in
7 some of these EDDs. He said the EDAB feels a comprehensive ED strategic plan is vital, with
8 5, 10 and 20-year tangible, identifiable, and measurable goals, and would like to see the BOCC
9 have a serious, day long, facilitated work session with the ED staff and dedicate effort to this
10 need.
11 Commissioner Dorosin said he thought the plan was to designate the EDDs, put
12 infrastructure into them, and then work to recruit businesses to locate in the EDDs; however, he
13 would agree that this is not a plan that has worked other than Morinaga. He said one
14 consideration is to ask if the Board should start from scratch, or build onto the base of the
15 EDDs. He said at the last Board retreat, a closer look at the Eno EDD showed that it may not
16 as viable as once thought, and perhaps resources should no longer be invested into it without
17 further investigation. He said he is in favor of Jim Kitchen's suggestions, but wants to evaluate
18 how wedded to, or constrained by, the BOCC is to that which has already been done.
19 Jim Kitchen said some great pieces of the puzzle already exist: highly competent staff,
20 some fairly decent land, etc. He said the BOCC is not starting from scratch, but some basic
21 questions need to be asked: what, where, why, when, and how. He said this is not a 5-year
22 process, but rather great progress can be made by starting with "do we want this and why" and
23 allow the discussion to flow with a moderator keeping everyone on track.
24 Commissioner Marcoplos said he appreciated him prodding the Board on this, and a lot
25 of these questions have been answered in discussions, but documentation is lacking. He said
26 pre-zoning is an example, and is underway to some extent. He said the Board has also
27 discussed the EDD, and he can predict where this discussion would go if it were to continue.
28 He said he is full support of having an intense work session to hammer these details out, and
29 feels the finish line is not far away.
30 Jim Kitchen said Morinaga was a win about four years ago, but he wants to know how
31 the County will pay for new schools in the next 10 years. He said the tax bills of Orange County
32 residents need to be reduced. He said he wished that Steve Brantley's office had more of a
33 mandate to know exactly what it could and should do, if it had more to sell. He said Orange
34 County has so much to offer, but so few sites to sell. He said if Morinaga and the EDDs are
35 taken out of the equation, almost everyone would struggle to come up with any type of ED
36 strategy that exists in Orange County.
37 Commissioner McKee said he agreed with Jim Kitchen, and various discussions have
38 occurred, but nothing has been finalized. He said there are many options to pursue, but details
39 need to be determined. He said if the County moves forward, it needs to do so hard and fast;
40 and if it is not going to move forward, this also needs to be communicated.
41 Jim Kitchen said it would very helpful for the Board and ED to meet and determine a list
42 of objectives for that day's meeting, with follow up down the road.
43 Commissioner McKee said the policy issues should be addressed first, so that those
44 policies can then be used to address specific issues of one area versus another, etc.
45 Commissioner Greene said she supports the direction of this conversation, but also
46 wants to be sure to include the local food economy, and not just large industry.
47 Chair Rich said all need to be willing to coordinate with the Board's other municipal
48 partners, taking note that all ED in Orange County affects Orange County.
49 Commissioner Dorosin said if there is a work session on this topic, there needs to be
50 some parameters, clear goals and which policies the Board wants to come out of the session
15
1 with. He said Orange County has seven CEOs in the form of the BOCC, and clear goals and
2 direction will be vital, as these conversations have been had before.
3 Commissioner Price said a more concrete strategic plan is needed, but is not sure if
4 another work session will be beneficial. She said the BOCC does set policy, but maybe the
5 EDAB could come back to the BOCC with a plan. She said everyone needs to get more
6 pragmatic about ED, as opposed to discussing wants, and the lack of money.
7 Commissioner Marcoplos said if the BOCC had an agenda at a work session that dealt
8 with some of these issues that reoccur in and out of meetings that pertain to the whole EDD
9 idea, and resolve the Eno EDD, the pre-zoning, the West Ten issue and discuss the issue that
10 there is very valuable land available but is not in any of the EDDs.
11 Chair Rich said this seems like an oversimplification, and not all Commissioners would
12 agree.
13 Jim Kitchen said Steve Brantley's office could build the framework and come to the
14 Board of County Commissioners with the basics, and answer some key questions.
15 Steve Brantley said he hopes to have some closed sessions with the Board soon, and
16 ED is making some headway with a couple of projects. He said the Manager's office, the
17 Planning Department, and ED have been working together to analyze the existing inventory of
18 sites, as well as other locations. He said many areas of ED are very successful (small
19 businesses, incubator, the arts, etc.), and the only area that is really at issue here is industrial
20 recruiting.
21
22 2. Health and Human Service Initiatives and County Impacts
23 The Board received an update on various state initiatives impacting Social Services and other
24 human service departments, including Social Services Reform, Child Welfare Reform, Medicaid
25 Transformation, and the Memorandum of Understanding (MOU) between Orange County and
26 the North Carolina Department of Health and Human Services regarding performance
27 expectations. In addition, Social Services will provide information on current workload and
28 discuss impacts of these changes on future workload. The Health Director and the Child
29 Support Director will discuss the impacts of Medicaid Transformation and the MOU on their
30 departments.
31
32 BACKGROUND:
33 In 2017, the North Carolina General Assembly approved Social Services Reform legislation
34 (House Bill 630). This legislation contains many components including: hiring of a consulting
35 firm to develop plans for reform; establishing a workgroup to develop recommendations on
36 creation of state regional offices; developing a plan for regionalization of local offices; and
37 implementing performance agreements between local social service agencies and the state
38 Department of Health and Human Services (DHHS).
39
40 The outside consulting firm, the Center for the Support of Families, is conducting research in
41 North Carolina, has completed Phase I of the work and has published its first recommendations
42 for Social Service Reform and for Child Welfare Reform. The Social Services Work Group,
43 facilitated by the UNC School of Government, has issued its first report on establishing state
44 regional offices and is now working on local agency regionalization plans.
45
46 Performance Agreements
47 On June 29, 2018, the Board of Commissioners approved the first performance agreement
48 (Memorandum of Understanding) with DHHS. The performance agreement section of the law
49 was effective July 1, 2018, but the actual tracking of the performance measures by DHHS
50 began in January 2019 with progressive corrective actions effective July 2019. A revised MOU
51 (attached) has now been executed and reflects recent negotiations to change how some of the
16
1 measures will be calculated. If counties have continued failures in performance after corrective
2 action, the Secretary of DHHS may assume control of service delivery. These agreements apply
3 to child welfare programs, adult protective services, adult guardianship services, child support
4 and all public assistance programs except Medicaid.
5
6 Although Medicaid is not included in the agreements, there is separate legislation with additional
7 sanctions for any performance issues with Medicaid eligibility. Orange County Department of
8 Social Services (DSS) has integrated Medicaid with other public assistance programs during the
9 intake process so performance among these programs is interrelated. Social Services Reform
10 The Phase I report from the consulting firm has been published. Much of the report focuses on
11 the plan to provide support and supervision for counties through seven state regional offices.
12 Organization of county or regional offices will be addressed in Phase 11.
13
14 Child Welfare Reform The Phase I report from the consulting firm has been published. This
15 report contains a long list of recommendations including implementing a practice model that
16 emphasizes trauma informed, evidence based practice by social workers and strong state
17 supervision. Medicaid Transformation North Carolina recently received approval for its waiver to
18 move forward with integrated, managed care for Medicaid participants. Although Social Services
19 will continue to establish eligibility, participants will also need to be informed about selecting a
20 medical home. Other impacts of managed care will be realized by all Medicaid providers,
21 including county agencies such as health and transportation. Orange County is in one of first
22 regions scheduled to implement managed care with some of the Medicaid clients.
23 During the work session, Social Services will provide additional information about each of these
24 critical changes as well as anticipated impacts from these changes.
25
26 Nancy Coston acknowledged some DSS board members in the audience. She said
27 there are a lot of things going on in the DSS world, and tonight's presentation will not go into
28 great detail, and there may need to do some follow up at a later date.
29 Nancy Coston introduced Crystal Mitchell, Child Welfare Manager, who began the
30 following PowerPoint presentation:
31
32 Health and Human Services
33 Initiatives and County Impacts
34 April 4, 2019
35 BOCC Regular Work Session
36
37 Agenda
38 Child Welfare Reform
39 o Child Welfare Overview
40 o Policy Changes and Requirements
41 o Performance Measures
42 o Plan and Recommendations
43 Social Services Reform
44 o Overview and Update on Reform Plan
45 o Performance Measures
46 o Plan and Recommendations
47 Other DSS Services, Programs, and Activities
48 Medicaid Transformation
49
50 Child Welfare Overview
17
1 Intake -- Assessment -- In-home services -- Permanency Planning (Foster Care) --Adoptions
2 and Licensing — LINKS
3
4 Court Timelines
5 • Child Planning Conference —within seven days
6 • Adjudication Hearing —within 60 days of filing of the petition
7 • Disposition Hearing —within 30 days of the adjudication hearing
8 • Review Hearing — at least every six months; typically held every 3 months in Orange
9 County
10 • Permanency Planning Hearing —within 12 months of child entering custody; subsequent
11 hearings at least every six months
12
13 Policy Changes and Requirements:
14 Assessments
15 • All children must be interviewed separately from their parents at each contact and a
16 home visit should occur the same day as initiation
17 • Social Worker should tour the home and premises where the child sleeps, eats, and
18 plays
19 • Must see all children and parent/caretaker at a minimum of twice/monthly
20 • Must conduct a home visit with the non-resident parent before the child visits if the non-
21 resident parent is an alleged perpetrator of abuse/neglect
22
23 Policv Changes and Requirements:
24 In Home Services
25 Frequency of Contact
26 o Moderate: must have face-to-face contact with all children and the
27 parent/caretaker twice per month. One of the contacts must occur in the home.
28 o High: must have face-to-face contact with all children and the parent/caretaker
29 weekly. Two of the contacts each month must occur in the home.
30 • Children must be interviewed separately from their parent/caretaker at each face to face
31 visit
32 • Social worker must tour the home once a month to observe where child sleeps, eats,
33 and plays
34 • Monthly contact with non-resident parent
35 • Two collateral contacts per month
36
37 Policv Changes and Requirements:
38 Permanency Planning
39 Face to Face Contacts
40 o Child: within 7 days of entering custody; monthly thereafter in placement
41 o Parent: once monthly when primary plan is reunification; 3 out of 6 of the
42 contacts should occur where the parent is residing
43 o Placement Provider: within 7 days of child's placement; monthly thereafter. All
44 caretakers in the home at least quarterly
45
46 Policy Changes and Requirements Within 7 Days of Entering Custody
47 • Non-secure custody hearing (Child Planning Conference)
48 • Initial medical exam for the child
49 • First visit with parents
50 0 Best Interest Determination meeting within 5 school days
18
1 Completion of Child Education Status component
2
3 Policy Changes and Requirements: Within 30 Day of Entering Custody
4 • Shared Parenting Meeting within 14 days
5 • Family Time Plan creation within 14 days
6 • Relative notification letters mailed
7 • Comprehensive Medical exam
8 • Family Services Agreement development
9
10 Policy Changes and Requirements: Permanency Planning Reviews
11 • Timeframes for reviews
12 o Within 60 days of child entering custody
13 o Every 90 days thereafter throughout the life of the case; and
14 o When there is a change in the plan or family circumstance
15 • Family Service Agreements are reviewed and updated at each review
16
17 Performance Measures (graph)
18 • Total of 6 performance measures but only three are shown tonight
19 • Impacting factors:
20 o Data validation
21 o Unable to locate families
22 o Households with multiple children
23
24 Commissioner Dorosin said these challenges are not unique to Orange County.
25 Crystal Mitchell said that is correct. She resumed the PowerPoint presentation:
26
27 Performance Measures (graph)
28 Impacting factors:
29 o Data validation
30 o Therapeutic placements
31 o Placement characteristics
32
33 Performance Measures (graph)
34 Impacting factors:
35 o Removal factors
36 o Treatment engagement
37 o Treatment access and models
38
39 Nancy Coston resumed the presentation:
40
41 Plan and Recommendations:
42 • Reduce caseloads of child protective services social workers allowing more time for
43 additional requirements (positions are reflected in budget proposal)
44 • Provide timely mental health intervention by using mental health maintenance of effort
45 (MOE) funds to contract for onsite therapist
46 • Conduct planning sessions with staff, partners, and community to gather feedback and
47 develop strategies for improving child and family outcomes
48 • Seek grants or other opportunities to develop more prevention initiatives
49
50 Chair Rich asked if the number of children in foster care is known.
19
1 Crystal Mitchell said it is currently 107 children.
2 Nancy Coston said this number fluctuates, and about 75% of cases involve severe
3 mental health or substance abuse issues on the part of the parents.
4
5 Overview and Update on Reform Plan
6 • North Carolina Department of Health and Human Services has published 14
7 recommendations based on the reform work completed thus far
8 • Highlights include:
9 o DHHS to create 7 regions, phasing in by first establishing virtual regions and
10 using existing community space by March 2020
11 o Modify language of NC REACH legislation to include youth who exit foster care
12 to a permanent home through Guardianship Assistance Program
13 o Modify legislative language to include provision for training Social Services
14 Boards no less than 2 times annually
15 o DHHS to conduct a feasibility and cost study for transferring adult guardianship
16 cases from the Department to the counties
17 o DHHS, in collaboration with key stakeholder groups, study and recommend a
18 workforce development model for key positions in county DSS, regional offices
19 and central offices
20 • House Bill 291 authorizes the continuation of the Social Services Working Group
21 • Directs the group to provide more detailed recommendations in certain areas
22 • Continues work toward exploring mandatory regionalization of social services
23 departments
24
25 Commissioner Marcoplos asked if there was a particular impetus to do these measures.
26 Nancy Coston said a few things, but it mostly came out of the federal government citing
27 North Carolina as failing the Child and Family Review. She said every state failed, and the
28 federal measures are almost impossible to meet. She said there was also a desire to review
29 how child fatalities that were active child welfare cases, were reviewed.
30 Erica Bryant, Child Support Director, resumed the PowerPoint presentation:
31
32 Performance Measures: Child Support
33 • All state performance measures for Child Support are set at a threshold of 80%
34 • County goals may be set higher or lower by the state
35 • Orange County met all county goals in SFY18
36
37 Erica Bryant said the County goal is based on federal incentive goals, which turns into
38 revenue for the County. She said 80% was picked as the goal for the performance measures
39 for House Bill 630, because that is where the incentive benefits are maximized.
40 Commissioner Greene said she does not understand how 108% of paternities can be
41 established.
42 Erica Bryant said looks at the number of children born out of wedlock the previous year,
43 and it is calculated by the number of paternities that are established this year. She said the
44 birth rate is declining, so the figure will continue to be above 100%.
45 Commissioner Greene asked if this is because some are being counted from last year.
46 Erica Bryant said the base figure is always the number of children born out of wedlock
47 the previous year, which is the federal calculation.
48 Commissioner Dorosin clarified that the only item on which the County is behind its goal,
49 is the percent of orders established.
20
1 Erica Bryant said yes, and last year DSS met all of the incentive categories, being 1 of
2 only 3 counties in the state to do so.
3 Commissioner Dorosin asked if the amount of funding that comes back as a result could
4 be identified.
5 Erica Bryant said $70,000 in incentive funds.
6 Lindsey Shewmaker, Economic Services Manager, resumed the PowerPoint
7 presentation:
8
9 Performance Measures: Social Services (graph)
10 • Many measures in economic services are in policy
11 • Some measures have very low case counts
12 • Data is still not available and/or has not been validated for many measures
13
14 Commissioner Dorosin clarified that the reason DSS does not have data is because it is
15 relying on the state to provide the data.
16 Lindsey Shewmaker said that is correct.
17 Commissioner Dorosin asked if DSS can collect its own data.
18 Lindsey Shewmaker said yes, DSS could hand count some of the data, which it will do at
19 some point. She said, ultimately, the goal is to rely on that data which the state provides,
20 because it is that to which DSS will be held accountable. She said the data collection can be
21 difficult.
22 Commissioner Dorosin asked if the state's data is based on data it receives from Orange
23 County.
24 Lindsey Shewmaker said yes, data that DSS puts into systems.
25 Commissioner Dorosin clarified that DSS can correct state data if it is inaccurate.
26 Lindsey Shewmaker said yes, and DSS is having a data validation meeting with the
27 Division of Aging and Adult Services later this month, but the state is still working on data that
28 DSS cannot validate because it does not yet have it. She resumed the PowerPoint
29 presentation:
30
31 Performance Measures:
32 • New MOU will come before the end of the year and may contain additional data
33 elements if validated by then
34 • Failure to achieve performance benchmarks will initiate a correction action plan between
35 the county and the state
36 • Continued failure to meet the terms of the corrective action plan will enact the takeover
37 clause in legislation
38 • Medicaid performance is included in separate legislation
39 o Includes standards for application timeliness and accuracy
40 o Errors in eligibility determination will result in county payback of state and federal
41 funds
42 o Temporary assumption of Medicaid program administration is included in § 108A-
43 70.42
44
45 Chair Rich asked if the number of staff working just on Medicaid could be identified.
46 Lindsey Shewmaker said:
47 Adult Medicaid: 10 staff
48 Family and Children: 10 staff
49 Intake interviews: - 20 staff
50
21
1 Commissioner Dorosin asked if the state is doing constant reviews of files, or is there an
2 annualized review in Medicaid.
3 Lindsey Shewmaker said Medicaid is a different animal. She said there are single
4 county audits (some cases pulled every year); there are also a large federal review, where a
5 percentage of state cases are pulled; and a new piece that requires the state to have a QC plan,
6 which went into effect in January, and the state is pulling a certain number of applications, and a
7 certain number of reviews (from the review counties) each month. She said last process was
8 calculated based on a risk ratio, and Orange County is in year 3 of this process.
9 Nancy Coston said it feels like reviews are constantly taking place.
10 Lindsey Shewmaker resumed the presentation:
11
12 Plan and Recommendations:
13 • Moving DSS data collection methods and measures to correspond with the state's
14 proposed areas of emphasis
15 • Utilize state and internal data to inform program improvement
16 • Participate in planning sessions with the State representatives to identify needed state
17 support and to influence the role of regional offices
18
19 Other DSS Services, Programs, and Activities- hand out
20 • Food and nutrition services
21 • Work First
22 • Energy Assistance
23 • Emergency Assistance
24 • Disaster response and sheltering
25 • Adult services
26 • Child care subsidy
27 • Medicaid
28 • Health choice
29 • Veterans' services
30 • Adolescent parenting
31 • Adult and youth employment services
32 Prevention social work services
33 Fishing licenses
34 • Voter registration
35 • Youth enhancement fund
36
37 Chair Rich said asked if there is any way to talk with clients about the census.
38 Nancy Coston said staff can do some of that, and they can have pop up census intakes
39 at DSS facilities as well.
40
41 Medicaid Transformation:
42 • Medicaid will be changing from a primarily fee-for-service to managed care starting this
43 year
44 • Orange County will be in the first phase to roll out
45 • DHHS has selected the 4 statewide Prepaid Health Plans and an enrollment broker
46 • Medicaid clients will begin selecting a PHP in July of this year
47 • Staffing at DSS will be impacted
48 • Other impacts will be felt by Health, OPT, and Emergency Services on the provider-side
49
22
1 Quintana Stewart said the Health Department will be seeing this coming their way in
2 November, and is currently working on contracts with the four awarded PHPs across the state.
3 Nancy Coston said all of them are in the information-gathering mode as far as the
4 provider community, and what that will look like.
5 Commissioner Bedford asked if there will be any standardizations with the PHPs forms.
6 Quintana Stewart said there is no standardization as of now, but the Health Directors
7 Association is considering hiring an attorney to do some negotiation on behalf of the Health
8 Departments to gain some consistency.
9 Nancy Coston said contracts with all four PHPs will be necessary, and there will be lots
10 of confusion.
11 Commissioner Marcoplos said it seems that there may be issues all across the state,
12 and asked if the odds are in favor of the plan surviving in the future.
13 Nancy Coston said the odds are probably around 50%, and it started with those that
14 wanted to control Medicaid. She said it expanded to include people who wanted to Medicaid to
15 pay for things that it traditionally had not. She said the first group going in will be children, and
16 there may be problems down the line if that does not go well.
17 Commissioner Dorosin asked Nancy Coston if she can clarify how this will impact staff.
18 Nancy Coston said when clients receive packets in the mail, many will call with
19 questions, and that will impact the regular workload. She said DSS cannot tell families with
20 whom to enroll, and must simply help families understand the process. She said some
21 additional temporary staff may need to be hired.
22 Commissioner Dorosin asked if there will be other impacts like negotiating these new
23 contracts.
24 Quintana Stewart said yes and how they will now be paid; and the same thing with OPT
25 and Emergency Services.
26 Nancy Coston said for several years it is going to be fee-for-service and capitated,
27 because not everyone is going in. She said this is confusing when determining revenue
28 sources.
29 Commissioner Bedford referred to the "removal reason for children currently in care,"
30 and asked if"inadequate housing" could be clarified.
31 Crystal Mitchell said that is not an issue of homelessness, but rather inadequate housing
32 may be some safety issues in the home, like drugs, etc.
33 Commissioner Dorosin said the hour is late, and the next item may take some time. He
34 thanked DSS for the very comprehensive presentation. He said there is much to think about,
35 and how the BOCC can be most supportive.
36 Commissioner Dorosin asked if item 3 could be delayed.
37 Commissioner Greene agreed.
38 Commissioner Dorosin suggested moving the item to the April 9th work session, and
39 Commissioner Greene seconded that suggestion.
40
41 The Board agreed to defer Item 3 until the April 9th work session and make this item 1 on
42 that agenda.
43
44 3. Discussion on a Potential Framework for Intergovernmental Collaboration with
45 Municipal Partners
46
47 The Board will consider discussing a potential framework for intergovernmental
48 collaboration with the County's municipal partners.
49 DEFERRED
50
23
1 A motion was made by Commissioner Bedford, seconded by Commissioner Dorosin to
2 adjourn the meeting at 10:12 p.m.
3
4 VOTE: UNANIMOUS
5
6 Penny Rich, Chair
7
8
9 Donna Baker
10 Clerk to the Board
1
1 Attachment 2
2
3 DRAFT MINUTES
4 BOARD OF COMMISSIONERS
5 BUDGET WORK SESSION
6 April 9, 2019
7 7:00 p.m.
8
9 The Orange County Board of Commissioners met in regular session on Tuesday, April 9,
10 2019 at 7:00 p.m. at the Whitted Building in Hillsborough, N.C.
11
12 COUNTY COMMISSIONERS PRESENT: Chair Penny Rich and Commissioners
13 Jamezetta Bedford, Mark Dorosin, Sally Greene, Earl McKee, Mark Marcoplos and Renee
14 Price
15 COUNTY COMMISSIONERS ABSENT: None
16 COUNTY ATTORNEYS PRESENT: John Roberts
17 COUNTY STAFF PRESENT: County Manager Bonnie Hammersley, Deputy County
18 Manager Travis Myren, and Clerk to the Board Donna Baker (All other staff members will
19 be identified appropriately below)
20
21 Chair Rich called the meeting to order at 7:00 p.m.
22 Chair Rich said during agenda review yesterday they looked at the April 25t" work
23 session, which had only two items on it. She said one item was moved to the April 16t" meeting,
24 and the other item had to do with economic development, which the Board of County
25 Commissioners (BOCC) will discuss tonight. She said the April 25t" work session will be
26 cancelled.
27
28
29 1. Discussion on a Potential Framework for Intergovernmental Collaboration with
30 Municipal Partners
31
32 BACKGROUND:
33 During the Board's annual retreat, one of the themes that emerged was a desire to improve
34 collaboration and cooperation with the municipalities within the County. This type of
35 intergovernmental collaboration has historically been facilitated through a joint meeting process.
36 However, some feedback to staff suggested that some elected officials believed the joint
37 meeting framework lacked a clear purpose and few deliverables.
38
39 As part of a brainstorming exercise about how to have a more deliberate collaboration process,
40 the School Collaboration framework seemed to represent a good example of how the County
41 and the school districts are able to identify joint issues, set goals, and reduce collaboration
42 barriers. The School Collaboration framework consists of representatives from the County and
43 each of the school districts, administrative leadership from each body, and other staff as
44 required for support on specific topics. The Collaboration work group is facilitated by a
45 professional facilitator who solicits agenda items in advance of the meeting, facilitates the work
46 group meetings, and creates a set of minutes from those meetings that is distributed to each of
47 the governing bodies.
48
49 A similar framework could be used with municipalities where a small group of representatives
50 from each of the governing boards meets to explore collaboration opportunities and report out
2
1 results. The role of the facilitator is outlined in the proposal from the Dispute Settlement Center
2 which is provided as Attachment A.
3 FINANCIAL IMPACT: No financial impact is associated with this discussion. If the Board
4 chooses to employ a framework that involves a professional facilitator, funds would need to be
5 budgeted to compensate the facilitator.
6
7 Chair Rich said during the Chair/Vice Chair agenda review, nothing is voted on outside
8 of reviewing the agenda, etc. She said staff pays attention to Commissioner petitions and
9 responds to them very quickly, allowing most petitions to come under follow up items. She said
10 the Chair/Vice Chair also talk about upcoming meetings.
11 Chair Rich said staff spoke about joint meetings with other municipalities, and that it is
12 difficult to know how to proceed after these meetings occur. She shared the agenda from last
13 year's joint meeting with Hillsborough, and pointed out that none of it has been accomplished a
14 year later. She said the conclusion is that the joint meetings are not working efficiently.
15 Commissioner Dorosin said he has spoken with the various mayors, and a number of
16 their board members, who feel that the joint meetings were not as productive as they could be.
17 Chair Rich said Travis Myren will present an alternate approach momentarily, but she
18 emphasized that no decision was made at the January 281h agenda review, and it has taken
19 some time for staff to be able to have all details in place in order to present the alternate
20 approach to the Board, but staff is now ready to do so.
21 Travis Myren made the following PowerPoint presentation:
22
23 Potential Framework for Intergovernmental Collaboration
24 April 4, 2019
25 Southern Human Services Center
26
27 Potential Collaboration Framework
28 One Year Pilot Project
29 Contract with a Professional Facilitator
30 1. Coordinate Meetings and Agendas
31 2. Facilitate Meetings
32 3. Summarize Meetings via Meeting Notes
33 4. Lead the Evaluation of the Pilot
34 Four Work Groups
35 1. Town of Chapel Hill
36 2. Town of Carrboro
37 3. Town of Hillsborough
38 4. City of Mebane
39 Meeting Frequency
40 • Annually
41 • Bi-Annually
42 Facilitator to Solicit Agenda Items from Representatives in Advance of the Meeting
43 Empower Representatives to Establish Priority Projects Following the Board's General
44 Policy Priorities
45 Report Meeting Outcomes to Full Board
46 • Board Comments
47 • Meeting Notes on Consent Agenda
48 Evaluate Pilot Project with Full Board
49 • Facilitator to Coordinate Evaluation
50 • Continue the Process
3
1 • Continue the Process with Changes
2 • Revert to the Joint Meeting Framework
3 • Some Combination of the Above
4
5 Representation Options
6 1. School Collaboration Model for All Work Group Meetings
7 • Chair & Vice Chair
8 • Ask Each Town to Appoint Two Representatives
9 • County/Town Assign Appropriate Staff
10
11 2. Two Consistent Board-Appointed Representatives for All Work Group Meetings
12 . County Appoints Two Representatives
13 • Ask Each Town to Appoint Two Representatives
14 • County/Town Assign Appropriate Staff
15
16 3. One Consistent Board Representative and One Unique Representative for Each Work Group
17 County Appoints Two Different Representatives for Each Work Group
18 Ask Each Town to Appoint Two Representatives
19 County/Town Assign Appropriate Staff
20
21 Decision Points
22 1. Proceed with One Year Pilot Framework
23 2. Prescribe Meeting Frequency or Allow Each Work Group to Decide
24 3. Define a Reporting Process
25 4. Select a Representation Model
26 5. Appoint Representatives for the One Year Pilot
27
28 Chair Rich said she spoke with the mayors about this, who all seemed excited about the
29 pilot project.
30 Commissioner Price asked if Mebane had been a part of the conversations.
31 Chair Rich said she has not spoken to Mebane, but the Manager and Deputy Manager
32 talk with Mebane staff on a regular basis.
33 Commissioner Bedford said this is the one thing in which she has experience, having
34 served on the school collaboration board. She asked if staff knows how often the school
35 collaboration meeting has occurred in the past few years.
36 Travis Myren said quarterly.
37 Commissioner Bedford suggested leaving the meeting schedule flexible.
38 Commissioner Bedford said this does work because it is in a more informal setting,
39 allowing for more back and forth. She said it does require a lot of staff time, but this is a great
40 time to pilot. She said, as a new Commissioner, she will miss the joint meetings, but would ask
41 for copies of the minutes to be distributed. She liked the idea of having two representatives
42 from each entity as it adds continuity.
43 Commissioner Greene said twice a year does not seem enough, and she would suggest
44 quarterly, or a flexible option.
45 Commissioner Dorosin said this is a good idea. He said the joint meetings are a good
46 opportunity to see people, but there can be social gatherings scheduled to serve the same
47 purpose. He said these meetings typically held a lot of general idea sharing but nothing specific
48 was ever really accomplished.
4
1 Commissioner Dorosin said in the school collaboration meetings, funding is the pre-
2 dominant topic, with much less discussion about policy. He asked if this pilot program will be
3 focused on developing collaborative policies.
4 Commissioner Dorosin said it would be helpful for the BOCC to have an agenda item, in
5 advance of these meetings, for Commissioners to be able to suggest topics for the collaborative
6 meetings, and set some priorities with timelines. He said if it appears that a topic is not going to
7 work, then the group should move on.
8 Commissioner Greene agreed with Commissioner Dorosin, and said the meetings
9 should be specific rather than general.
10 Commissioner Price said in addition to Commissioner Dorosin's suggestion, she would
11 also like to have a de-briefing after the collaborative meetings occur.
12 Commissioner McKee said this can work very well, if it is focused. He referred to the
13 three options, and said he would choose Chair/Vice Chair to serve. He said it can be a training
14 ground for the Vice Chair.
15 Commissioner Marcoplos said this all sounds great, and he would not support a rotating
16 representative plan, as continuity will be important. He would support Chair/Vice Chair or the
17 appointment of two Commissioners.
18 Chair Rich said the feedback she received from the mayors is that the towns may have
19 rotating representatives from their entities.
20 Chair Rich said the County is different from having a Mayor, who has more freedom.
21 She said the towns can appoint whomever they please.
22 Commissioner McKee said he just wants consistency, and the towns may chose
23 whomever they want.
24 Travis Myren said it sounds like the BOCC favors option number 1, proceeding with the
25 one year pilot, the group determining meeting frequency, integrate the agenda item suggestion
26 before each work group meeting, and some sort of debriefing afterwards.
27 Travis Myren said staff will formally ask the municipalities to appoint representatives.
28 Chair Rich asked if all the groups will meet together all the time.
29 Travis Myren said in the beginning staff would suggest meeting individually with the
30 towns, and go from there.
31 Commissioner Price asked if this will replace the annual Assemblies of Governments.
32 Chair Rich said to leave that once a year, and also maybe have a social once a year.
33 Travis Myren said he could bring an action item back at the May 2nd meeting.
34 Commissioner Greene clarified that option one is the consensus.
35 Travis Myren said that is what he is hearing.
36 Commissioner Dorosin asked if the current joint meetings are held annually.
37 Donna Baker said once a year, but many have been cancelled in recent years.
38 Commissioner Dorosin said two a year would be a good improvement.
39 Commissioner Marcoplos said to leave it open for more, and let the groups decide.
40 Chair Rich said there can always be one more County Commissioner, but never more
41 than 3. She said to let Donna Baker know, to avoid a quorum.
42 Travis Myren said staff would:
43
44 1. Proceed with One Year Pilot Framework
45 2. Prescribe Meeting Frequency or Allow Each Work Group to Decide
46 3. Define a Reporting Process and add an item to the agenda before the meetings for the
47 board to suggest discussion topics and a de-briefing process after these meetings
48 4. The Board selected Option 1 as their Representation Model
49 i. Chair &Vice Chair
50 ii. Ask Each Town to Appoint Two Representatives
51 iii. County/Town Assign Appropriate Staff
5
1
2 5. Appointed Representatives for the One Year Pilot will be the BOCC Chair/Vice Chair
3
4 2. Discussion of Manager's Recommended FY 2019-24 Capital Investment Plan (CIP)
5
6 BACKGROUND:
7 Each year, the County produces a Capital Investment Plan (CIP) that establishes a budget-
8 planning guide related to capital needs for the County as well as Schools. The current CIP
9 consists of a 5-year plan that is evaluated annually to include year-to-year changes in priorities,
10 needs, and available resources. Approval of the CIP commits the County to the first year
11 funding only of the capital projects; all other years are used as a planning tool and serves as a
12 financial plan.
13
14 Capital Investment Plan — Overview
15 The FY 2019-24 CIP includes County Projects, School Projects, and Proprietary Projects. The
16 School Projects include Chapel Hill-Carrboro City Schools, Orange County Schools, and
17 Durham Technical Community College — Orange County Campus projects. The Proprietary
18 Projects include Water and Sewer, Solid Waste Enterprise Fund, and Sportsplex projects.
19 The CIP has been prepared anticipating moderate economic growth of approximately 2% in
20 property tax growth and 4% in sales tax growth annually over the next five years. Many of the
21 projects in the CIP will rely on debt financing to fund the projects.
22
23 Tonight's discussion will focus on County and Proprietary CIP projects. See Attachment A for
24 the Overall CIP Summary, County CIP Projects Summary, and the Proprietary CIP Summaries.
25 Discussion of the Schools CIP projects is scheduled for the April 23, 2019 Joint County/School
26 Boards Meeting. Durham Technical Community College — Orange County Campus new
27 academic building project will also be discussed at the April 23rd meeting.
28
29 Discussion will also be directed to recommended Future Capital Projects in Years 2-5 of the CIP
30 (FY 2020-21 through FY 2023-24); discussion and review of the Debt Service and Debt
31 Capacity— General Fund (page 200), the Water and Sewer Debt Service requirements paid with
32 Article 46 Quarter Cent Sales Tax proceeds (page 201), and Debt Service requirements for
33 Solid Waste (page 202) and Sportsplex (page 203).
34
35 FINANCIAL IMPACT: There is no immediate financial impact associated with discussion of the
36 FY 2019-24 Capital Investment Plan. It is a long-range financial planning tool with a financial
37 impact in FY 2019-20, if the first year of the CIP is approved by the Board of County
38 Commissioners with the adoption of the Annual Budget.
39
40 Travis Myren made the following PowerPoint presentation:
41
42 ORANGE COUNTY
43 CAPITAL INVESTMENT PLAN FY2019-24
44 Board of Orange County Commissioners
45 Work Session
46 April 9, 2019
47
48 Capital Investment Plan Review Schedule
49 o County Project Discussion —April 9
50 ■ County Capital Projects
51 0 Proprietary Funds Projects
6
1 o Education Capital Discussion —April 23 Joint Meeting
2 ■ Chapel Hill-Carrboro City Schools
3 ■ Orange County Schools
4 ■ Durham Technical Community College
5 o Budget Work Sessions
6 ■ May 23, May 30, June 6, June 11
7 o Adoption of the Operating and Capital Budget—June 18
8
9 • FY2019-24 Investment Themes
10 o Sustainability and Building Resilience to Climate Change
11 ■ County Facility Remediation and Improvements - $3.25 million
12 ■ Building and Infrastructure Improvements - $791,300
13 ■ Sustainability Bank - $50,000
14 ■ Parks, Recreation and Open Space - $1.39 million
15 o Commitment to School Facilities
16 ■ Orange County Schools Bond Projects— $20 million
17 ■ Deferred Maintenance - $3 million
18 o Economic Development
19 ■ Piedmont Food Processing Facility - $185,000
20 ■ Broadband Expansion Phase II - $150,000
21 ■ Hillsborough EDD Supplement- $1.06 million
22 o Public Safety
23 ■ Sheriff's Office Body Camera Deployment - $158,380
24 ■ EMS Substations Construction Cost Supplement and Furniture, Fixtures,
25 and Equipment at Waterstone and Efland - $450,000
26 ■ Communication System Radios for Sherriff's Office - $273,250
27 ■ Public Safety Vehicle Replacements - $965,550
28
29 FY2019-24 Recommended Capital Investment Plan - graph
30 FY2019-20 Total Recommended Expenditures - $47.4 million
31
32 Court Street Annex - $188,600 (p. 33)
33 o Offices for Juvenile Justice and Adult Probation and Parole
34 ■ Accessibility Improvements
35 ■ Low Cost Measures for Interior Comfort - Short to Medium Term
36 ❖ Replace Flooring
37 ❖ Paint Walls
38 ❖ Improve Security
39 o Part of Planning Process for Disposition of Detention Center Site
40
41 FY2019-24 Recommended Capital Investment Plan - photo
42
43 Criminal Justice Resource Department - $216,300 (p. 34)
44 o Criminal Justice Resource Department Offices
45 ■ Lower Level of 1954 Courthouse
46 ■ Department Growth
47 ❖ FY2015-16 - 3.0 FTE
48 ❖ FY2016-17—4.0 FTE
49 ❖ FY2017-18 - 6.0 FTE
50 ❖ FY2018-19 - 8.5 FTE
51 ❖ FY2019-20 - Request for Additional Position - 9.5 FTE
7
1
2 Commissioner Dorosin referred to page 33 in the book, which says, "future years will
3 take into account the relocation of the detention center and subsequent disposition and/or
4 master planning for the entire downtown site," and asked if the County or Hillsborough will be
5 doing this master planning.
6 Travis Myren said this would be a cooperative effort between the Town and the County.
7 He resumed the PowerPoint presentation:
8
9 o FY2018-19 Funding Repurposed for Remediation Projects
10 o Reconfigure and Remodel Courthouse Lower Level Space
11 Improve use by CJRD, Sheriff's Office, District Attorney's Office
12
13 Facility Safety & Accessibility- $371,000 (p. 35)
14 o Countywide Accessibility Projects - $27,500
15 o Safety Manual for Construction Projects - $8,000
16 o 510 Meadowlands Security Cameras - $7,500
17 o 510 Roof Deflection Warning System - $12,500
18 o River Park Accessible Sidewalk from Bus Stop - $88,000
19 o Field House Roof Deflection Warning System - $12,500
20 o Whitted Steps and Curb Repair- $185,000
21 o Multiple Facility Automatic External Defibrillators - $30,000
22
23 Generator Projects - $158,000 (p. 37)
24 o Design and Engineering - $10,000
25 o Hillsborough Commons - $23,000
26 Complete Connection of all Electrical Services at the Social Services
27 Building
28 o Piedmont Food Processing Center— $125,000
29 ■ New Generator to Maintain Continuous Refrigeration
30 ■ Funded with Article 46 Sales Tax
31 ■ Research on Solar Powered Battery Collection and Storage
32 ❖ 350 kW Generator
33 ❖ Need 70 Tesla Powerwall Units + 350 kW Solar Farm -
34 $1,025,000- (more viable going forward)
35 ❖ Three Hour (3) Hour Capacity
36
37 Commissioner McKee asked if there is a generator currently.
38 Travis Myren said no.
39 Commissioner McKee said this building needs a generator.
40
41 Travis Myren resumed the PowerPoint presentation:
42
43 Government Services Annex- $375,000 (p. 38)
44 o Sealing Basement and Moving Access
45 o Water Intrusion Prevention
46 o Storm water and Drainage Around Building
47
48 Commissioner Dorosin asked if the basement is going to be sealed off permanently.
49 Travis Myren said yes.
50 Commissioner Dorosin asked if that is considered a permanent solution, or at some
51 point will the building need to be vacated.
8
1 Travis Myren said this is as permanent as can be done for now, and an alternative
2 location for staff could be considered, but there is no space available at this time.
3 Commissioner Marcoplos asked if this would allow water in, or would it be sealed from
4 the outside.
5 Travis Myren said it would be waterproofed from the outside, and any water that may
6 come in from the ground, would be sealed in the basement.
7 Commissioner Marcoplos said that building has a cinder block exterior wall, and
8 insulation may be a good idea, as it leaks energy.
9 Commissioner Price asked if there would be access to the basement from inside the
10 building.
11 Travis Myren said the basement access would be moved to the front of the building, and
12 there would be no reason to go down there except for extreme maintenance.
13 Commissioner Greene asked if the date when this building was built is known, and if the
14 County built it.
15 Staff is unsure, and will research.
16 Chair Rich said this building is in the historic district, and the County is limited by the
17 Town as to what it can do.
18 Alan Dorman, Asset Management Services (AMS) Interim Director, came back later in
19 the meeting and said the annex was constructed in 1968.
20 Travis Myren resumed the PowerPoint presentation:
21
22 Heating Ventilation and Cooling Projects - $1,207,500 (p. 39)
23 o Humidity Impact Study - $50,000
24 o Building Automation Controls Upgrade - $140,000
25 ■ Vendor Support Ends in 2019
26 o Motor Pool Facility—Add HVAC in Bays— 93,500
27 o Central Recreation HVAC Replacement— 165,000
28 o Hillsborough Commons Partial HVAC Replacement— 88,000
29 o Mural Courtroom — HVAC Replacement— 32,000
30 o Seymour Center HVAC Replacement- $132,000
31 o Southern Human Services HVAC Replacement - $357,000
32 o West Campus— Design Services for HVAC Replacement—$35,000
33 o West Campus— Backup Cooling for Data Center- $30,000
34 o Emergency Replacements - $50,000
35
36 Commissioner Greene asked if any of these could be turned into solar projects.
37 Travis Myren said staff would probably look at geo-thermal, and could conduct geo—
38 thermal conductivity tests at the Central Recreation area. He said he would follow up with AMS.
39 Commissioner Greene asked if the number of geo-thermal wells behind the Link building
40 could be identified, and at what point these wells will pay for themselves.
41 Travis Myren said staff will follow up with this information, but at the northern campus the
42 geo-thermal system expects a 15-20 year payback.
43 Commissioner Marcoplos said it would be interesting to know if any air sealing was done
44 on the older buildings.
45 Travis Myren said staff can investigate this.
46 Commissioner Price asked if the age of these units is known, and if a renewable energy
47 source would offer greater longevity.
48 Travis Myren said staff can provide the installation dates, and if there are more
49 sustainable solutions. He resumed the PowerPoint presentation:
50
51 Justice Facility Improvements - $43,221 (p. 41)
9
1 o Mural Courtroom — $21,078
2 ■ Replace Recessed Lighting with LED
3 o Clerk of Courts Office - $22,143
4 ■ Install Counter in Juvenile Section
5 ■ Improve Furniture in Probate for Privacy
6 ■ Install Glass Partition at Main Counter for Security
7 • Clerk of Courts Office— Main Counter
8 • Lake Orange Dam Remediation - $95,000 (p. 42)
9 o 2018 Department of Environmental Quality Inspection
10 o Deficiencies Documented — Long Term Repair Plan Created
11 o FY2019-20 Projects
12 ■ Sandblasting and Painting Intake Tower Beams and Gate Actuators
13 ■ Replacing Concrete Expansion Joints and De-mucking Sluice Gate
14
15 Commissioner Marcoplos asked if there is a reason that Orange County owns this lake.
16 Craig Benedict, Planning Director, said a permit was issued in 1968 with Orange County
17 and the Department of Health. He said Orange County was responsible for water resources for
18 the Town of Hillsborough, proper. He said the County worked in collaboration with Hillsborough,
19 but since the reservoir was in unincorporated Orange County, it was the County who met with
20 property owners to gather donations and the creation of the dam. He said there have been
21 discussions in the past about handing it off to Hillsborough, and the resource of Lake Orange is
22 both for supplying water to the Eno River, to keep the flow going for environmental purposes,
23 and for Hillsborough, and for Orange Alamance water system that provides water to Corporation
24 Lake, and for Piedmont Minerals.
25 Commissioner Marcoplos clarified that Orange County used to provide water to
26 Hillsborough.
27 Craig Benedict said yes, it is called a class 2 reservoir, as there is no pipe that goes
28 directly into the lake. He said the County operates the gauge electronically, and how much
29 water is released to run to the Eno River and is picked up in Lake Ben Johnson, where
30 Hillsborough does have direct pipe access.
31 Commissioner Marcoplos asked if Hillsborough is appreciative.
32 Craig Benedict said there are other options of how this responsibility can be shared, and
33 his staff will continue to look in to these.
34 Commissioner McKee said in the late fifties Eno River was Hillsborough's water supply,
35 but it dried up. He said some of the farm ponds in Cedar Grove were pumped into the river and
36 the tobacco irrigation system was used to pump it from pool-to-pool down the river.
37 Commissioner Greene referred to page 42, which says this dam was classified as a high
38 hazard dam in 2011, and asked if it has been due to luck that no disaster has happened yet.
39 Craig Benedict said that designation is for how much water it holds, the type of
40 floodplain, etc. He said staff has been working with DEQ and FEMA, and there is an
41 emergency plan in place should the need arise.
42 Commissioner Price asked who will oversee the sand blasting, painting, etc. as she is
43 concerned about pollution.
44 Craig Benedict said there are specifications for this, and his new staff engineer has a
45 background in dam construction and inspection. He said the County will oversee this project.
46 Commissioner McKee said this will be completely encased while sandblasting is taking
47 place.
48 Travis Myren resumed the PowerPoint presentation:
49
50 Major Plumbing Repairs - $250,778 (p. 44)
51 o Whitted Underground Hot Water Piping - $97,153
10
1 Repair Deteriorating Pipe Needed for Heating
2 o Cedar Grove Community Center Septic Line Replacement - $118,625
3 ■ First Step in Improving Sewer Service Reliability and Capacity
4 o Orange County Public Transportation Connection to Town Sewer- $35,000
5 Septic Field at End of Life
6
7 Commissioner Price asked if the Cedar Grove repair will increase capacity.
8 Travis Myren said staff believes the slump in the line is right under the gym, and if the
9 repair improves the flow, it should improve capacity. He said it will not increase capacity, but
10 will bring it up to what it was intended to do.
11 Commissioner McKee asked if the septic line can be brought out from under this
12 building.
13 Alan Dorman said staff asked Planning/Inspections, and they did not want to run it
14 outside of the building.
15 Commissioner McKee said this needs to change.
16 Travis Myren resumed the PowerPoint presentation:
17
18 Whitted Boiler Pipe Condition - photo
19
20 Cedar Grove Septic Pipe - map
21
22 Orange County Southern Branch Library- $750,000 (p. 46)
23 o Construction Cost Budget - $5.6 million
24 o FY2019-20 Budget for Furniture, Fixtures, and Equipment
25 o Carrboro Partnership and Development Agreement
26 ■ 203 South Greensboro Street
27 ■ Colocation of Library Space with Town Offices
28 ■ Pending Town Decisions on Parking
29
30 Commissioner Dorosin asked if there is an update, since the Arts Center pulled out of
31 the project, and if this will be still be a three-story building.
32 Bonnie Hammersley said since the Arts Center pulled out they have only met with the
33 designers once, and Carrboro wants to wait to meet with the designers again, until Carrboro has
34 made a decision on downtown parking. She said the Town Manager said a three-story building
35 is still likely, but she is meeting with the manager next week and this is one of the topics.
36 Bonnie Hammersley said Carrboro was making progress with the parking, and once this
37 decision is worked out, everyone will meet with the designers again.
38 Commissioner Dorosin encouraged the BOCC to do whatever it could to keep the third
39 story, and he said other partners could be identified to use the third floor at a later point.
40 Bonnie Hammersley said it is her sense that the Carrboro Aldermen feel the same way
41 about keeping the third story.
42 Commissioner Bedford asked if funds need to be put in the budget now.
43 Travis Myren said money would not be borrowed until it is needed, and the schedule has
44 been ongoing. He said staff is simply asking for authorization. He resumed the PowerPoint
45 presentation:
46
47 Orange County Southern Branch Library Site - photo
48
49 Piedmont Food &Agriculture Processing Facility - $60,000 (p. 47)
50 o Install Pre-Cast Grease Interceptor
51 o Install Drive Over Drain for Food Trucks
11
1 o Funded by Article 46 Sales Tax
2
3 Commissioner Dorosin asked if there is a reason this item is included in the CIP, if it
4 comes out of Article 46 monies.
5 Travis Myren said Article 46 is still County money to be appropriated by the BOCC, and
6 there are other water and sewer projects that are in the proprietary fund section of the budget,
7 which are funded with Article 46 monies. He said this project could be moved to that section of
8 the CIP as well, but staff had not considered this.
9 Commissioner Dorosin said he was just curious.
10 Travis Myren resumed the PowerPoint presentation:
11
12 Parking Lot Improvements - $145,500 (p. 48)
13 o Parking Lot Striping and Painting - $15,000
14 o David Price Farmers Market Pavilion Paving - $50,500
15 o Motor Pool and Orange County Public Transportation Parking Lot Paving -
16 $50,000
17 o Eno River Parking Deck Study- $30,000
18 Recommendations to be Implemented in FY2020-21
19
20 Commissioner Price asked if the paving of the Price Market Pavilion has been well
21 researched, as this area often floods.
22 Marabeth Carr, Landscape Architect, said it will help the situation, as the gravel has to
23 often be replaced from washing in the stream.
24 Commissioner Greene suggested that semi-impervious surface may be better, but it is
25 very expensive.
26 Travis Myren resumed the PowerPoint presentation:
27
28 Roofing and Building Fagade Projects - $1,142,800 (page 29 on the PowerPoint)
29 o Fagade and Building Envelope Study- $25,000
30 o Third Party Annual Roof Inspections & Repairs - $55,000
31 o Motor Pool Facility Roof- $180,500
32 o 501 W. Franklin Front Fagade and Window Bay - $88,000
33 o Central Recreation - $45,000
34 o Hillsborough Commons Skylight Replacement - $311,000
35 o Hillsborough Commons Waterproofing South Side - $65,000
36 o Justice Facility Waterproof Boiler Room - $103,000
37 o Orange County Public Transportation Site Grading and Fagade Waterproofing -
38 $40,000
39 o Seymour Senior Center Waterproofing Exterior Wall by Electrical Room -
40 $55,000
41 o Southern Human Services Roof Replacement Design - $64,000
42 ■ Replacement in FY2020-21 - $580,000
43 o Whitted Building "A" Roof Replacement - $111,300
44
45 Commissioner Price asked if the owner of Hillsborough Commons has any responsibility.
46 Travis Myren said the County installed the skylights, and are therefore the County's
47 responsibility. He said the landlord is replacing the rest of the roof. He resumed the
48 PowerPoint presentation:
49
50 Sustainability Bank - $50,000 (p. 52)
51 o Small Scale Sustainability and Renewable Energy Projects
12
1 o Department Proposal and Scoring Process
2 o Preference to Projects where Funding Serves as Local Match or Leverages
3 Outside Funding
4 o Projects Approved by the Board of Commissioners
5
6 Commissioner Bedford asked if the mobile dental unit has been ordered.
7 Travis Myren said it has been ordered, and it should be up and running in July.
8 Commissioner Dorosin said he appreciated this sustainability bank, and it reminds him of
9 the social justice fund in its creativity.
10 Chair Rich said these projects could be worth promoting.
11 Commissioner Greene said it is also an opportunity for partnerships, and would receive
12 more interest if well publicized.
13 Commissioner Price asked if there are criteria on who can apply.
14 Travis Myren said initially it will only be County departments, similar to what has been
15 done with the Information Technology Governance Council projects. He said departments
16 make requests, which are reviewed and scored by the representatives of the functional
17 leadership team, and the recommended to the BOCC for funding.
18 Commissioner Price asked if there is source for the matching funds.
19 Travis Myren said the matching funds are for when the County is applying for a state or
20 federal grant, and requires a local match or something similar. He resumed the PowerPoint
21 presentation:
22
23 Vehicle Replacements - $965,550 (p. 53)
24 o Public Safety Priorities
25 ■ Sheriff's Office
26 ■ Animal Control
27 ■ Ambulance Remount
28 ■ Administrative Vehicle for Emergency Services
29
30 Commissioner Dorosin asked if this takes into account the selling of old vehicles.
31 Travis Myren said this represents the expenditures, and when surplus comes in, it goes
32 back into the vehicle replacement fund. He resumed the PowerPoint presentation:
33
34 • Whitted Building Complex- $575,000 (p. 54)
35 o Site and Storm Water Management Improvements
36 o Building Waterproofing Behind the Building
37 o Gravel Parking Lot Improvements
38 o Back Stairway Improvements
39 o Fencing Repairs
40
41 Commissioner Greene asked if there is an accessibility plan for the Whitted meeting
42 room.
43 Travis Myren said one would go through the lower level, and use the elevator to access
44 the meeting room. He resumed the PowerPoint presentation:
45
46 Whitted Medical Clinic Waiting Room - $68,200 (p. 55) (page 33 on PowerPoint)
47 o Remodel Current Waiting Area to Four (4) Offices
48 o Remodel Storage Room to Become New Waiting Area
49 o Improves Wayfinding and Client Flow
50 o Funded with Medicaid Maximization Revenue
51
13
1 Information Technology and Communications
2 Broadband Expansion Project- $150,000 (p. 57)
3 o FY2017-18 Phase 1 — Northern Orange County
4 ■ $500,000 Original Budget
5 ■ Goal to Provide Broadband Access to 2,700 Residences
6 ■ Current Status?
7 o Phase 2 to Cover South West Portion of Orange County
8 Goal to Provide Broadband Access to 2,300 Residences
9
10 Chair Rich said this information is newsletter worthy.
11 Travis Myren resumed the PowerPoint presentation:
12
13 Service Area Map
14
15 Information Technology Governance Council Projects - $390,000 (p. 58)
16 o Functionality Improvements
17 ■ Pass management
18 ■ Pre-Arrest Diversion Database
19 ■ Patient Care Hardware
20 ■ Detention Center Security Cameras (Portable)
21
22 Information Technology Infrastructure - $560,000 (p. 59)
23 o Server Upgrades & Data Storage
24 o Device Replacements — Laptops, Desktops, Printers
25 o Network and Wireless
26
27 Commissioner Dorosin asked if there is an update on how the County has been covering
28 the costs of its Information Technology challenges these past 3 weeks.
29 Travis Myren said with cyber-insurance, which the County recently upgraded. He said
30 all of the immediate response will be covered by this plan, as well as any hardware that was
31 purchased as a result of the incident. He said it is also the means through which the County will
32 offer employees identity and credit monitoring. He resumed the PowerPoint presentation:
33
34 Register of Deeds Automation — $80,000 (p. 60) (page 37 in PPT)
35 o Multiyear Account to Finance Technology Improvements in Register of Deeds
36 Office
37 o Currently Funding Replacement of Records Management Software
38
39 Communication System Improvements— Sheriff's Office - $273,250 (p. 61)
40 o Final Year of Multiyear Replacement of Portable and In-Vehicle Radios
41 o Replace Remaining Sheriff's Office Radios —Approximately 131 Mobile and
42 Portable Units
43
44 Sheriff's Office Body Worn Cameras - $158,381 (p. 62)
45 o Successful Pilot Project— Report in February 2018
46 o $300,000 Appropriated in FY2018-19
47 o Finalizes Implementation to All Sworn Officers
48
49 Emergency Services Substation Long Range Plan
50 • FY 2016-17 Co-location with Chapel Hill Fire Department at Glen Lennox— completed
14
1 • FY 2017-18 Co-location with Orange Rural Fire and Hillsborough Police at Waterstone—
2 Interlocal Agreement Underway
3 • FY 2018-19 Standalone station in Buckhorn-Efland area —Architect Contract Underway
4 • FY 2021-22 Design Funds for Standalone station
5 • FY 2022-23 Standalone station in Northern Corridor
6
7 Emergency Services
8 • Waterstone Substation Co-location with Orange Rural - $400,000 (p. 63)
9 o Supplemental Funding of$350,000 for Construction Costs
10 o $50,000 for Furniture, Fixtures, and Equipment
11 • Efland Standalone Station - $50,000
12 o Furniture, Fixtures and Equipment
13 o 24 hour station; Replaces Mt. Willing Road
14 o Solar Photovoltaic (PV) Demonstration — 61 kW
15 11-13 year payback of County investment
16
17 Waterstone Collocation Substation Site Map
18
19 Efland Substation Site Map
20
21 Long Range Parks Plan 2019-24
22
23 Parks, Open Space, and Trail Development
24 Cedar Grove Park - $550,000 (p. 68)
25 o Priority Park Development— Phase 2(A)
26 ■ Build T-Ball Fields to Replace Lost Fields in Hillsborough in 2020
27 ■ Construct New Parking and Infrastructure
28 ■ Possible Use of Fairview Park for T-Ball Fields Instead of Cedar Grove
29 o Phase 2(B) in Years 6-10 - $1.24 million
30 ■ Deferred to Offset Northern Campus Costs
31 ■ Add Tennis Courts
32 ■ Multi-purpose Field
33 ■ 1-2 Picnic Shelter(s)
34 ■ Parking
35
36 Commissioner McKee asked if there is any update regarding co-location in Cedar Grove
37 or Carr Fire Departments.
38 Dinah Jeffries, EMS Director, said there has been no conversation yet, but the Cedar
39 Grove Community Center area is a perfect northern co-location site. She said she is hoping to
40 open discussions soon.
41 Commissioner McKee said co-location in other areas seems to be working successfully.
42 Travis Myren resumed the PowerPoint presentation:
43
44 Mountains to Sea Trail - $289,000 (p. 74) (page 45 in PowerPoint)
45 o FY2019-20 and FY2020-21 Project
46 ■ Segment from Buckhorn Road to OWASA Property at Cane Creek
47 Reservoir to -Alamance County
48 ■ Easement Acquisition
49 ■ Initial Trail Construction
50 ■ Signage
15
1 o Years 6-10
2 ■ Middle Section of Trail form Seven Mile Creek to Buckhorn Road
3 ■ Voluntary Acquisition of Trail Easements
4
5 Commissioner Bedford asked if there could be clarification about the way station
6 facilities.
7 Marabeth Carr said this could mean a restroom or port-a-let, and may include water
8 stations or parking. She said the area at Seven-Mile creek was envisioned to be a way station.
9 Commissioner McKee asked if there are still issues with Orange Water and Sewer
10 Authority (OWASA) over the MST.
11 Bonnie Hammersley said staff continues to work with OWASA, and the remaining issues
12 involve easements that staff is pursuing. She said in general, the relationship with OWASA is
13 working out fine.
14 Chair Rich said she and Commissioner Marcoplos will be meeting with OWASA in
15 couple of weeks and can bring it up.
16 Commissioner McKee said that would be a good idea.
17 Commissioner Marcoplos said it seemed that none of the issues were insurmountable to
18 OWASA.
19 Travis Myren resumed the PowerPoint presentation:
20
21 Mountains to Sea Trail in Orange County (map)
22
23 River Park - $150,000 (p. 77)
24 o Enhanced Performance Shell
25 o Offset by Outside Fundraising Effort
26
27 Commissioner Dorosin asked if Hillsborough has been approached about making a
28 contribution.
29 Travis Myren said staff will ask Katie Murray, Arts Commission Director, to approach the
30 Town since Hillsborough is part of this work group.
31 Marabeth Carr said staff has had some conversations, and Hillsborough has offered a
32 small amount of donations. She said there are many users with many ideas, but there is a
33 limited budget. She said the project is at a bit of a crossroads, but it will go before the Town's
34 Historic District Commission on May 1st, and it will approve all possible scenarios, but it is
35 unlikely that any of the scenarios will be built due to lack of funding.
36 Commissioner Price asked if the tourism board could contribute.
37 Marabeth Carr said yes, that is already one source of some of the funding.
38 Commissioner Bedford said she is going to the intergovernmental parks group meeting
39 tomorrow, and said she could bring this topic up.
40 Commissioner Dorosin said the naming rights could be sold.
41 Marabeth Carr said staff is trying to do so.
42 Chair Rich asked if having a back to the shell would improve the acoustics.
43 Marabeth Carr said there are so many possibilities, but the budget is lacking. She said a
44 large part of this project is electrical work.
45 Commissioner Dorosin said there is a comprehensive quality to this project, given the
46 other projects going on in the area.
47 Commissioner Greene asked if there is still a notion to have a public art project at the
48 entrance.
49 Marabeth Carr said yes, and it will be made out of fallen trees. She said there were 33
50 artist applicants from all over the country, which has been narrowed down to 4, who are doing
51 mock ups of proposals now.
16
1 Travis Myren resumed the PowerPoint presentation:
2
3 Little River Park Phase 2 - $50,000 (p. 79) (page 48 in PowerPoint)
4 o Address Disposition of Laws House
5
6 Chair Rich asked if these costs are just those of Orange County.
7 Travis Myren said this is the full cost, and Durham would reimburse $25,000.
8 Commissioner Price asked if the Historic Preservation Commission has voted to
9 deconstruct the building, as there were past discussions about saving the building.
10 Travis Myren said no vote has been taken yet. He resumed the PowerPoint
11 presentation:
12
13 Fairview Landfill Assessment - $67,000 (p. 80)
14 o Study Continuing on Assessment of Former Landfill Sites
15 o Remediation Scheduled for FY2020-21 and Beyond
16 o Funded Through North Carolina Department of Environmental Quality
17
18 Commissioner Price asked if there is a timeline for when the park could be extended into
19 this area.
20 Travis Myren said he does not know, and it will depend on how much trash is there. He
21 said the assessment will be able to help staff better determine a timeframe. He resumed the
22 PowerPoint presentation:
23
24 Fairview Park Waste Disposal and Remediation Areas (map)
25
26 Cedar Grove Community Center- $107,000 (p. 81)
27 o Install Showers
28 o Requested by Community Center Operators
29 o Accommodate Use as Warming & Cooling Respite Shelter
30
31 Commissioner Bedford said she was concerned about the costs, and asked if it would be
32 best to fix the gym's slump prior to building showers. She said if it is determined that an entirely
33 new septic system is needed, it would be an opportunity to install a grey water system.
34 Travis Myren said he would talk with AMS to see if it would be better to do the sewer
35 work first. He resumed the PowerPoint presentation:
36
37 Park and Recreation Facility Renovations, Repairs, and Safety Improvements -
38 $180,000 (p. 83)
39 o Annual Request for Ongoing Capital Improvements
40 ■ Safety
41 ■ Site Lighting
42 ■ Landscaping
43 ■ Signage
44 ■ Preventative Maintenance
45
46 Water And Sewer Infrastructure
47 Economic Development Water & Sewer Infrastructure - $1.06 million (p. 91)
48 o Hillsborough Economic Development District Sewer Project
49 Supplemental Funding Due to Construction Costs and Additional Rock --
50 discovered during Geotechnical Investigation under interstate 40 crossing
17
1 Serves 200 acres and 1.2 million square feet approved in the Settlers
2 Point MPD-CZ
3 o Eno EDD
4 ■ Propose Using a Portion of Prior Year Funding to Serve 5-6 New Flex
5 Projects --Already Submitted for Land Use Approvals
6 ■ No New Investments Proposed in the Five Year Plan
7
8 Chair Rich said this was brought up at last week's work session, and they decided to
9 bring it up here.
10 Commissioner Dorosin asked if"5-6 new flex projects" could be better defined.
11 Travis Myren said the prior year funding is about $2 million, and referred to page 190.
12 Craig Benedict reviewed to a map of this area, the several projects that are proposed,
13 and the following details:
14 Project Description/Justification: No additional funding is being sought in FY2019-20. The
15 original 1000-acre economic development area is under study for a potential reduction in area.
16 Approximately 100 acres in the northeast portion of the Eno EDD has been identified for
17 feasible gravity sewer system extension. Another western and adjacent area of an additional
18 100 acres may tie into this system using a privately funded sewer pump station. This area has I-
19 85 visibility and access via US 70. Five (5)flex space projects have been submitted for land use
20 approvals averaging 20,000 square foot each. Staff is also exploring with NCDOT the extension
21 of NC751 into this industrial park. Operational Impacts: Once completed, infrastructure will be
22 turned over to the City of Durham for ownership and maintenance under a developer-type utility
23 extension agreement.
24
25 Commissioner Dorosin clarified that the County is going to spend $1 million to extend
26 the sewer in the eastern portion of the EDD, and asked if this will happen this year.
27 Craig Benedict said this project is about 70% through with the design, and Durham City
28 no longer wants to be the overseer of this project. He said the County will take over, and staff
29 will bring the contract back to the BOCC for approval. He said there is more work to be done
30 with the redesign, but it is expected to be done this year.
31 Commissioner McKee said there is about 110,000 square feet in facilities, and asked if
32 the tax assessment is known.
33 Craig Benedict said it is about $100/square foot, and he can work with the tax office to
34 come up with some assessments. He said there is more potential for development in the t-
35 shaped parcel.
36 Commissioner McKee asked if Craig Benedict would bring back some information to the
37 Board, as even this amount of sewer service may generate private investment.
38 Craig Benedict said this is a scaled back program.
39 Commissioner McKee said this was what he was talking about at the retreat. He said he
40 does not want to just walk away, but rather wants to scale back.
41 Chair Rich said that is a need to leave it as is in the budget, and get more information
42 back to the Board as requested.
43 Commissioner Dorosin said the Hillsborough EDD project is only listed for the next year,
44 and asked if should be completed next year.
45 Travis Myren said yes.
46 Craig Benedict said they hope to be under construction in late summer.
47 Travis Myren resumed the PowerPoint presentation:
48
49 Hillsborough Area EDD CIP Project Area (map)
50
51 Solid Waste Facilities (map)
18
1
2 Solid Waste
3 Solid Waste Projects (p. 94-104) (page 56 in PowerPoint)
4 o Equipment Replacement - $1,370,536
5 ■ Large Pickup for Environmental Support - $46,166
6 ■ Large Pickup for Construction and Demolition Landfill - $37,842
7 ■ Front End Loader for Sanitation - $359,832
8 ■ Road Tractor for Recycling - $150,560
9 ■ Two (2) Curbside Recycling Trucks - $776,136
10 o Comprehensive Solid Waste Management Plan - $175,000
11 ■ Develop Land Use Master Plan for Solid Waste Facilities and Services
12 ■ Provide Twenty (20) Year Framework
13 ■ Coordinated with Towns
14
15 Sportsplex
16 Sportsplex Projects $222,000 (p. 105-112)
17 o Utility Management System - $75,000
18 o Entry Door Replacement/ADA Access - $20,000
19 o Van/Bus Replacement - $75,000
20 o Pool Boiler Pumps - $52,000
21
22 Next Steps
23 o Document Review
24 ■ Clerk to the Board's Office
25 ■ County Manager's Office
26 ■ Orange County Libraries
27 0 Orange County Website—orangecountync.gov
28 o Upcoming Budget Meetings
29 ■ April 9 Work Session for Capital Investment Plan
30 ■ April 23 Joint Meeting with Schools
31 ■ May 2 Presentation of FY2018-19 Recommended Operating
32 Budget
33 ■ May 14 & 16 Public Hearings on Operating Budget and CIP
34 ■ May 23 Work Session for Schools and Outside Agencies
35 ■ May 30 Work Session for Fire Dist., Public Safety, Support, Gen.
36 Government
37 ■ June 6 Work Session for Human Services and Comm. Services
38 ■ June 11 Amendments and Intent to Adopt
39 ■ June 18 Adoption of Operating Budget and CIP
40
41
42 Bonnie Hammersley added that the amendment process will be the same as it has been
43 in past years. She said the BOCC could contact either her or Travis Myren with any
44 amendments, and these will come forward on June 111" along with the operating budget
45 amendments.
46 Commissioner Dorosin said as the County is entering this process, it is anticipating a tax
47 increase due to debt load. He said it would be helpful to know which projects could be de-
48 prioritized, if the Board wanted to look for ways to save money, or shave off part of the CIP or
49 operating budget. He said he is looking to staff for guidance as to which projects are higher
50 priority, such as improvements, HVAC, etc.
19
1 Bonnie Hammersley said staff will do that, and there are less amendments to the CIP
2 versus the operating budget.
3 Commissioner Bedford said she would like some reassurance about the Lake Orange
4 Dam, and a deeper analysis of the risk.
5 Commissioner Bedford asked if there are unfunded projects beyond the ten years.
6 Bonnie Hammersley said everything the County knows about is in the 10-year plan. She
7 said there are replacement schedules, some of which may go out past the 10 years.
8 Commissioner Bedford said in considering all the capital needs, she would like to be as
9 environmentally responsible as possible, such as updating LED lighting, etc.
10 Commissioner Bedford asked if the County uses hybrid vehicles.
11 Bonnie Hammersley said yes.
12
13 The meeting adjourned at 9:11 p.m.
14
15
16 Penny Rich, Chair
17
18
19 Donna Baker
20 Clerk to the Board