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HomeMy WebLinkAbout2019-235-E AMS - Terracon Sportsplex Field House special inspections change order 1 DocuSign Envelope ID:69AD1 F06-F34D-47CE-9E90-CAC736E68170 ORANGE COUNTY NORTH CAROLINA Asset Management Services Date: November 1, 2018 Project: Sportsplex Field House Special Inspections Change Order#1 This change order request involves the special inspections for this project, related to site visits for site development observations, foundation observations, proof rolling observations, density testing, concrete sampling and testing, concrete sample pick up, structural steel evaluations, masonry observations, and asphalt observations. This change order is to add an additional $10,679.18 to the existing contract for all services. Background: In May, 2018 Terracon was issued an executed contract to perform the required special inspections for the Sportsplex Field House Addition. This contract was issued for a total of$28,768.88. The anticipated completion date for the Sportsplex Field House at this time was expected by June 30, 2018. The new expected substantial completion date for the main building is November 1, 2018. On April 3, 2018 a change request with T.A. Loving was added to the Sportsplex Field House Project to building a connector between the new field house and the existing facility. Additional Information: The special inspections were expected to include 45 site visits. The actual site visits to date have been 59 visits. This is 14 site visits above the original budget. Also, there have been 27 voided site visits. In addition there have cancellations once Terracon was already on site, and there were multiple re- inspections required due to the contract not having the appropriate measures in place to meet the project specifications. Staff will be working with T.A. Loving to pay for these charges due to the overages caused on their behalf. The costs due to T.A. Loving total $10,679.18. P.O. Box 8181 * 131 West Margaret Lane,3rd Floor* Hillsborough, North Carolina 27278 Telephone:919 245-2625 Fax:919-644-3001 E-mail:AMService@orangecountync.gov DocuSign Envelope ID:69AD1 F06-F34D-47CE-9E90-CAC736E68170 ORANGE COUNTY CHANGE ORDER REQUE NORTH CAROLINA Date: 11/1/2018 Project: Sportsplex Field House Change Order No. 1 Department: AMS Address: 131 W. Margaret Lane, Hillsborough, NC 27278 Project: Sportsplex Field House 101 Meadowlands Drive, Hillsbc 27278 Contractor: Terracon (Vendor#60991, Original Contract#1802348) Contractor Address: 2401 Brent) 107, Raleigh NC 27604 Effective date of original contract: 5/11/2018 This change order® increases ❑ decreases the contract time by 152 days. Check here if no impact to contract time [ Will this change order impact the date of substantial completion? ❑ Yes ❑ No. If yes,the amended date of sub completion is: Decenber 31, 2018 Full Description of Change:Additional site visits for site development observations,foundation observations, proofrolling denisty testing, concrete sampling and testing, concrete sample pick up, structural steel evaluation, masonry ovservation observations. Reason for Change: This change is a result of the Field House Connector addition, 14 additional visits beyond the original and 27 voided visits. See attached change order details for additional information. Original contract sum: $ 28,768.88 Contract sum prior to this change order: $ 28,768.88 Amount of this change order: $ 10,679.18 Total sum of the contract including this change order: $ 39,448.06 This change order is executed to amend the contract time and/or contract sum. It shall not be construed to impact the o project, services, or work in any other manner. Aooroved and executed this 1st day of November_ ?n1 R_ Pry 12/12/2018 �.�{-euu.wtysl� 4/16/2019 Co� C, ,kk,�, Contractor Owner Architect (when retainer By:Assistant Project Manager By: county Manager By: Revised 10/17 DocuSign Envelope ID:69AD1F06-F34D-47CE-9E90-CAC736E68170 I rceirracon Contract Change Request TO: Jeff Thompson PHONE: (919)245-2658 COMPANY: Orange County NC EMAIL: Jethomas@Co.Orange.nc.us FROM: Ran Pratt PHONE: 984 202-4064 NUMBER OF PAGES(including cover sheet): 3 DATE: 12 October 2018 SUBJECT: Contract Change Request No. 1 Sportsplex Field House 101 Meadowlands Dr. Hillsborough,NC 27278 Terracon Project Number#701712881 Po# 1802348-00 As requested by your onsite representative, Terracon has provided site visits for site development observations, foundation observations, proofroIling observations, density testing, concrete sampling and testing, concrete sample pick up, structural steel evaluations, masonry observations, and asphalt observation. Our original estimated cost included 40 to 45 site visits. Our services were provided from November 2017 through October 2018. To date we have made 59 requested site visits, 14 visits beyond our original estimate and 27 voided visits. Site visits are broke down below: 1) 1/22/18 Foundation Observation,Cancelled after Onsite 2) 1/29/18 Field Densities,Cancelled after Onsite 3) 1/30/18 Field Densities,Foundation Observation Building,Cancelled after Onsite 4) 211118 Field Densities,Foundation Observation Building,Cancelled after Onsite 5) 315118 Proofroll Observation,Cancelled after Onsite 6) 3/14/18 Building Pad, Soft unstable Soils 7) 3/15/18 Building Pad Organics 8) 3/15/18 Building Pad PM Site Visits 9) 3/23/18 3 Day Rain Event, Building Pad Condition 10) 3127118 Organics Removal,Building Pad 11) 3128118 Organics Removal Finish wl ABC Backfill 12) 519118 Rebar Not Placed,Pour Moved,Cancelled after Onsite 13) 8/16/18 Parking Lot,Soft unstable Soils 14) 9111118 Parking Lot,Soft unstable Soils Terracon Consultants, Inc. 2401 Brentwood Rd,Suite 107•Raleigh, NC 27604 919-436-2991 • Fax:919-873-9555 DocuSign Envelope ID:69AD1F06-F34D-47CE-9E90-CAC736E68170 This change covers the estimated additional cost incurred by Terracon for additional site visits as requested by your onsite representative: Base Contract(Po# 1802348-00)............................................ $28,768.88 Net Changes By Change Order Approval (EFT#00848459)....$1,881.36 Current Contract Amount..........................................................$30,650.24 Total Completed to Date........... ........................................$36,350.74 Estimated Future Work to Completion.......................... ...$3000.00 Requested Additional Change Order...........................................$8,797.82 Total Requested Contract Sum..............................................$39,448.06 Our services were provided as an addition to our scope of services and in accordance with our previous terms and conditions outlined in the Agreement for Services between Terracon and Orange County, NC. dated February 21, 2018. Orange County Services Agreement was authorized by Bonnie Hammersley of Orange County, on May 11, 2018. Please sign below and return a copy of this letter to signify formal authorization to Terracon to conduct the scope of services presented herein. WORK AUTHORIZED BY: Signature Date Print Name and Title PREPARED BY: Ryan Pratt DATE: 120ct2018 TERRACON CONSULTANTS,INC. Terracon Consultants, Inc. 2401 Brentwood Rd, Suite 107•Raleigh, NC 27604 919-436-2991 • Fax:919-873-9555 DocuSign Envelope ID:69AD1 F06-F34D-47CE-9E90-CAC736E68170 TERRACON RE-INSPECTION SERVICES CANCELLED SERVICES-Visited the site and contractor cancelled afterTerracon on-site Report No. Date Service Type-Notes °�°° ours Cost I �• �: ��, f�/1z/zo18 0.0008 1/22/2018 Foundation Obser,Saturated Soils i0mi $143.20 TA24149 0,0013 1/29/2018 Field Densities,Saturated Solis 2.5hr/80mi $182,60 TA24149 0,0016 1/30/2018 Saturated Soils 3hr/103mi $224,16 TA24149 Field Densities&Foundation Obser, 0.0017 2/1/2018 Saturated Soils 2.5hr/70mi $165.00 TA24149 Proof roll,Mechanical Problems with Truck 0.0024 3/5/2018 Testing not Preformed 3.5hr/80mi $232.60 TA32558 Reinforcing Steel&Concrete Comp Strength 0,0047 5/9/2018 Testing,Reba wasn't placed and pour moved 2.5hr/71mi $176.12 TA58190 Admin Time/All Void Reports upto 3OCT2018(27reports) 6.75hr $337,50 PM Time/Cancelled Services 1.5hr $217.50 Subtotal: $1,678.68 RE-INSPECTION SERVICES-Building Pad issues with soil testing Report No. Date Service Type-Notes Hours Cost 0.0026 3/14/2018 Building Pad,Soft unstable soils 9hr/52mi $512.44 TA32558 0.0027 3/15/2018 Building Pad Organics 8hr/70mi $450.40 TA32558 0,0027A 3/15/2018 Building Pad PM Site Visit 4.5hr/104ml $727,38 TA32558 0.0029 3/23/2018 3 day rain event,building pad condition 21hr/50mi $326.00 TA46627 0.0031 3/27/2018 1 Organics removal Bldg Pad 9hr/80mi $532.60 TA46627 0.0032 3/28/2018 1 Organic Removal Finish w/ABC Backfill 4hr/80mi $257.60 TA46627 Admin Time/Dispatch 1.5hr $75.00 PM Time/Reports and Review 3hr $435.00 Subtotal: $3,316.42 RE-INSPECTION SERVICES-Parking lot issues with soil testing Report No. Date Service Type-Notes Hours Cost Invoice 0,0064 8/16/2018 Parking Lot,Soft unstable soils 5hr/101mi $332.72 T805737 0.0068 9/11/2018 Parking Lot,Soft unstable Solis 1hr $50.00 T318178 Admin Time/Dispatch 1hr $50.00 APR/PM Time/Reports and Review 2.5hr $370.00 Subtotal: $802.72 Total Re-Inspection Services $5,797.82 1.0RGINAL CONTRACT SUM(PO.1802348-00) $28,769.88 2.NET CHANGE BY CHANGE ORDER APPROVAL(EFTf#00848459) $1,881.36 3.CURRENT CONTRACT AMOUNT $30,650.24 4,TOTAL COMPLETED TO DATE $36,350.74 5.ESTIMATED FUTURE WORK TO COMPLETION $3,000.00 6.REQUESTED ADDITIONAL CHANGE ORDER $8,797.82 TOTAL REQUESTED CONTRACT 5UM $39,448.06 DocuSign Envelope ID:69AD1 F06-F34D-47CE-9E90-CAC736E68170 F�2/28/2018 E(MM/DD/YYYY) ACa1zo® CERTIFICATE OF LIABILITY INSURANCE 1/1/2019 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Lockton Companies NAME:CONTACT 444 W.47th Street,Suite 900 PHONE FAX Kansas City MO 64112-1906 E-MAIL tAIo Ext: A/C No (816)960-9000 ADDRESS: INSURER(S)AFFORDING COVERAGE NAIC# INSURER A:Lexington Insurance Company 19437 INSURED TERRACON CONSULTANTS,INC. INSURER B:Travelers Property Casualty Co of America 25674 1312893 2401 BRENTWOOD ROAD INSURER C:The Travelers Indemnity Com an 25658 RALEIGH NC 27604 INSURER D: INSURER E: INSURER F: COVERAGES TERCO01 CERTIFICATE NUMBER: 15244029 REVISION NUMBER: XXXXXXX THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUBR POLICY EFF POLICY EXP LIMITS LTR POLICY NUMBER MM/DDIYYYY MM/DDIYYYY B X COMMERCIAL GENERAL LIABILITY y N TC2J-GLSA-1118L293 1/1/2018 1/1/2019 EACH OCCURRENCE $ 1,000,000 A AGE To ENTED CLAIMS-MADE � OCCUR PREM MIS Ea occu ante $ 1 OOO OOO X CONTRACTUAL LIAB MED EXP(Any one person) $ 25,000 X XCU COVERAGE PERSONAL&ADV INJURY $ 1000 000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2,000,000 POLICY�JE� LOC PRODUCTS-COMP/OP AGG $ 2,000,000 OTHER: $ MINED B AUTOMOBILE LIABILITY Y N TC2J-CAP-131J3858 1/1/2018 1/1/2019 Ea ac.,d.",SINGLE LIMIT $ 2,000,000 X ANY AUTO BODILY INJURY(Per person) $ XXXXXXX OWNED SCHEDULED BODILY INJURY(Per accident) $ AUTOS ONLY AUTOS XXXXXXX HIRED NON-OWNED PROPERTY DAMAGE $ XXXXXXX AUTOS ONLY AUTOS ONLY Per accident $ XXXXXXX UMBRELLA LIAB OCCUR NOT APPLICABLE EACH OCCURRENCE $ XXXXXXX EXCESS LIAB HCLAIMS-MADE AGGREGATE $ XXXXXXX DED RETENTION$ $ XXXXXXX WORKERS COMPENSATION PER OTH- B AND EMPLOYERS'LIABILITY N TC2JUB I 31J374218(AOS) 1/1/2018 1/1/2019 X STATUTE ER C ANY PROPRIETOR/PARTNER/EXECUTIVE Y/N TRKUB131J384618(AZ,MA,WI) 1/1/2018 1/1/2019 E.L.EACH ACCIDENT $ 1,000,000 C OFFICER/MEMBEREXCLUDED? ❑N N/A TC2JUB I 31J374218(CA) 1/1/2018 1/1/2019 (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $ 1,000,000 If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ 1000 000 A PROFESSIONAL N N 26030216 1/1/2018 1/1/2019 $1,000,000 EACH CLAIM& LIABILITY $1,000,000 ANNUAL AGGREGATE DESCRIPTION OF OPERATIONS/LOCATIONS I VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached if more space is required) RE:70171288 SPORTSPLEX FIELD HOUSE TESTING.ORANGE COUNTY,NC IS AN ADDITIONAL INSURED AS RESPECTS GENERAL LIABILITY, AUTO LIABILITY AND UMBRELLA/EXCESS LIABILITY,AS REQUIRED BY WRITTEN CONTRACT. 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