HomeMy WebLinkAboutAgenda - 12-14-2004-5iORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: December 14, 2004
Action Agenda o
Item No. ~- I
SUBJECT: Budget Amendment #6
DEPARTMENT: Budget
PUBLIC HEARING: (Y/N) No
ATTACHMENT (S):
Attachment 1. Budget as Amended
Spreadsheet
Attachment 2. Year-Tc-Date Budget
Summary
Attachment 3. Senior Citizen Health
Promotion Program Grant
Project Ordinance
Attachment 4. Conservation Easements
INFORMATION CONTACT:
Donna Dean 245-2151
TELEPHONE NUMBERS:
Hillsborough 732-8181
Chapel Hill 968-4501
Durham 688-7331
Capital Project Ordinance Mebane 336-227-2031
Attachment 5. State Homeland Security
Grant Project Ordinance
PURPOSE: To approve budget, capital and grant project ordinance amendments for fiscal year
2004-05.
BACKGROUND:
Social Services
The Department of Social Services has received notification from the JobLink Regional
Partnership Local Area of JobLink Enhancement funds totaling $10,426. These funds will
be used for JobL ink programs at the County's Skills Development Center. There is no
required County match for the receipt of these funds. This budget amendment provides for
the receipt of these funds. (See Attachment 1, column #1)
2. The Department of Social Services has received donations totaling $7,400 from citizens
helping sponsor a foster care child during the holiday season. These funds are set-aside in
anon-general fund account within the Adoption Enhancement Fund and will be used for the
above stated purpose. This budget amendment provides for the receipt of these donated
funds. (See Attachment 1, column #2)
Department on Aging
The Department on Aging has received notification of additional funding totaling $621 from
the North Carolina Division on Aging for Health Promotion and Disease Prevention services,
These funds will be used to purchase glucose and cholesterol screening services as well as
additional exercise class weights and stretch bands. These additional funds bring the total
budget for this program to $2,680 for fiscal year 2004-05, There is no County match
required for the receipt of these funds, This budget amendment provides for the receipt of
these funds. (See Attachment 1, column #3)
The Department on Aging's Senior Health Coordination wellness program has experienced
a more than anticipated increase in participation in their wellness classes, and class fee
revenue is expected to exceed the current budget of $24,000 within the first 6 months of this
fiscal year, Staff anticipates an additional $24,000 in revenue from this program for the
remainder of fiscal year 2004-0.5. This budget amendment provides for the receipt of these
anticipated funds, (See Attachment 3, Senior Citizen Health Promotion Program Grant
Project Ordinance)
Library Services
5, In accordance with the Federal Telecommunications Act of 1996, schools and libraries
receive discounts for telecommunication services, Internet access, and internal connections.
These discounts are based on economic need (as determined by the National School Lunch
Program) and location, such as rural or urban, This year, the Orange County Library has
received E-Rate discount funds totaling $3,712. The department will use these funds to
cover the cost of library Internet tracking software for its public computers at the
Hillsborough main library, There is no County match required for the receipt of these funds.
This budget amendment provides for the receipt of these funds, (See Attachment 1, column
#5)
Solid Waste/Landfill Enterprise Fund
6. On November 16, 2004, the Board of County Commissioners approved the acceptance of a
$10,000 grant from the North Carolina Division of Pollution Prevention and Environmental
Assistance (NCDPPEA) to conduct public education in recycling and waste reduction, In
conjunction with the National Soft Drink Association (NSDA) advertising campaign, the City
of Raleigh, which was awarded a similar NCDPPEA education grant in the amount of
$25,000, and Orange County will pay for a series of radio advertisements, Together, the
two media outlets will create a common and repeated message, focused primarily on can
and bottle recycling, especially away from home. This campaign is expected to begin in
April, 2005.
Orange County must provide a 10% match to the $10,000 NCDPPEA grant, Sufficient funds
for this $1,000 match are available in the Solid Waste Management budget far fiscal year
2004-05. No additional County funds will be required, Raleigh's match for their $2.5,000
grant is also 10%, or $2,500. Total value of this radio ad campaign is $38,500. This budget
amendment provides for the receipt of these grant funds for the Solid Waste/Landfill
Enterprise Fund. (See Attachment 1, column #6)
Environment and Resource Conservation Department
On November 16, 2004, the Board of County Commissioners approved the acceptance and
purchase of an agricultural and watershed protection conservation easement from Ira and
Hazel Ward, The total cost of the easement purchase, including closing and other
transaction costs, is approximately $444,750, with $210,750 of this amount to be reimbursed
by federal Farm and Ranch Land Protection Program grant funds. Orange County s share
of the costs (approximately $234,000) would come from the $1,500,000 in alternative
financing approved by the Board of Commissioners in fiscal years 2002-03 and 2004-05.
(See Attachment 4, Conservation Easements Capital Project Ordinance)
Emergency Management
8, On November 16, 2004, the Board of County Commissioners approved the acceptance of a
State pass-through grant allocation of federal Homeland Security funds totaling $236,868 to
reimburse Orange County for the purchase of equipment associated with homeland security
activities of the County, its municipalities, and the University, There is no County match
required for the receipt of these State-administered reimbursable Federal grant funds, This
budget amendment provides for the receipt of these grant funds. (See Attachment 5, State
Homeland Security Grant Project Ordinance)
FINANCIAL IMPACT: Financial impacts are included in the background information above,
RECOMMENDATION (S): The Manager recommends that the Board of County Commissioners
approve the attached budget, capital and grant project ordinance amendments.
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Atta~fiment 2
Year-To-Date Budget Summary
Fiscal Year 2004-05
General Fund Budget Summary
Ori final General Fund Bud et $136,408,768
Additional Revenue Received Through Budget
Amendment #6 (December 14, 2004):
Grant Funds $281,952
Non Grant Funds $779,350
Additional County Dollars (i.e. County
Fund Balance Appropriated to Date) to
Cover Unanticipated Expenditures
$0
Total Amended General Fund Budget $137,470,070
Dollar Change in 2004-05 Approved
General Fund Bud et
$1,061,302
Change in 2004-05 Approved General
Fund Budget
p,7g%
Authorized Full Time Equivalent Positions
Original Approved General Fund Full Time
Equivalent Positions 741.974
Original Approved Other Funds Full Time
Equivalent Positions 67.800
Additional Positions Approved Mid-Year 7.000
Total Approved Full-Time-Equivalent
Positions for Fiscal Year 2004-05 816.774
Full-Year County Cost of Mid-Year
Positions for Upcoming Fiscal year $19,524
-" i. Human Resources
Technlclan
2, CPS Positions (2) -
totaily State funded
3. Social Worker positions
(4) in Orange County
Schools -totally funded
thru Medicaid funds and
ATTACI-IMENT :3
Senior Citizen Health Promotion Program
Grant Project Ordinance
Be it ordained by the Orange County Board of County Commissioners that pursuant to Section
13.2 of Chapter 159 of the General Statutes of North Carolina, the following grant project is
hereby adopted,
Section 1. This project authorized is the Senior Citizen Health Promotion Program to develop
a comprehensive and coordinated County health promotion and disease prevention
program for citizens involving a partnership of public agencies, University Health
Affairs and private groups.
Section 2.The officers of the County are hereby directed to proceed with the grant project in
accordance with the mutual cooperation agreement between the County and the
University of North Carolina at Chapel Hill, as approved by the Board of County
Commissioners on June 30, 1997.
Section 3.The following revenue is anticipated to be available to complete this project
Grant Funds (1994-95)
Grant Funds (1995-96)
Grant Funds (1996-97)
Grant Funds (1997-98)
Fees for Service (1997-98)
Grant Funds (1998-99)
Fees for Service (1998-99)
Grant Funds (1999-00)
Fees for Service (2000-01)
Grant Funds (2000-01)
Grant Funds (2001-02)
Grant Funds (2002-03)
Fees for Service (2003-04)
Grant Funds (200.3-04)
Fees for Service (2004-OS)
Grant Funds (2004-OS)
Total Revenue
Section 4. The following amount is appropriated for this project:
Human Services -Senior Citizen Health Promotion
$32,539
$.37,498
$33,779
$52,434
$14,8.35
$57,645
$12,000
$69,250
$24,000
$49,668
$80,.364
$142,588
$48,000
$56,956
$48,000
$57,914
$817,470
$817, 470
Section 5.The finance officer is hereby directed to maintain within the Grant Project sufficient
specific detailed accounting records to provide the accounting to the grantor
agency.
ATTACHMENT 3 lJ
Section 6.Funds may be advanced from the General Fund for the purpose of making
payments due, Reimbursement requests should be made to the grantor agency in
an orderly and timely manner,
Section 7.Copies of this grant project ordinance shall be made available to the finance officer
for direction in carrying out this project.
Section 8. Positions authorized through this grant project ordinance include:
1,t)Full Time Equivalent Senior Public Health Educator
This position is authorized through June 30, 2005, Subsequent funding in future
years is contingent upon the availability of grant funds,
Section 9.This ordinance supersedes all previous "Senior Citizen Health Promotion" Grant
Project Ordinances,
Section 10. This project, originally adapted May 2, 1994 and subsequently amended, is in
effect through June 30, 2005.
Adopted this 14th day of December 2004.
ATTACHMENT 4
Conservation Easements
Capital Project Ordinance
Be it ordained by the Orange COUnty Board of County Commissioners that pursuant to Section
13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project is
hereby adopted,
Section 1. The project authorized provides funds for the acquisition of conservation
easements to help preserve County farmland with a priority placed on farms with
a strong conservation track record in water supply watersheds, Financing for the
project includes proceeds from private placement loans and federal grant funds
from the USDA Natural Resource Conservation Service.
Section 2. The officers of the County are hereby directed to proceed with the project within
the budget contained herein.
Section 3. The following revenue is anticipated to complete this project:
Through FY 2003-
04
FY 200405 Tlu~ough F'Y 2004
OS
Sales Tax $0 $0 $0
Bond Funds $0 $0 $0
Private Placement $1,000,000 $500,000 $1,500,000
Grant Funds $1,422,995 $0 $1,422,995
Fees $0 $0 $0
OOrer $0 $0 $0
Total blinding $2,422,995 $SOO,OOD $2,922,995
Section 4. The following amount is appropriated for this protect:
Section 5.
Section 6.
Through FY 2003-
04
FY 200405 Through FY 200
OS
Land/Building:
Walters Easement $725,000 $0 $725,000
Vol eEasement $73,100 $0 $73,100
Cheek Easement $580,000 $0 $58Q,000
McPherson Easement $0 $68,000 $68,000
Ward Easement $0 $444,750 $444,750
Unallocated $1,044,895 ($12,750) $1,032,145
Total LandBuildin $2,422,995 $500,000 $2,922,995
Design $0 0 $0
Construction $0 0 $0
Total Costs $2,422,995 $500,000 $2,922,995
This ordinance supersedes all previous Conservation Easements Capital Project
Ordinances for Orange County,.
This ordinance shall remain in effect until .June 30, 2005,
Adapted this 14th day of December 2004.
ATTACHMENT
State Homeland Security Grant Program
Grant Project Ordinance
Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of
Chapter 159 of the General Statutes of North Carolina, the following grant project is hereby adopted.,
Section 1. The project authorized is the State Homeland Security Grant Program as awarded to
Orange County by the North Carolina Department of Crime Control and Public Safety..
These funds are a State pass-through grant allocation of federal funds through the
Department of Homeland Security. This grant program provides funding for the
purchase of equipment, costs of exercises, and training costs associated with
homeland security activities of the County, its municipalities, and the University of North
Carolina at Chapel Hill (Part I), as well as funds to improve domestic terrorism
preparedness through the purchase of equipment for first responders, and to provide
funding to train and exercise for chemical, biological, radiological, nuclear, and
explosive incidents (Part II)..
Section 2. Under the terms of the agreement, Orange County will administer the grant as fiscal
agent. The officers of the County are hereby directed to proceed with the grant project
within the grant document, and the rules and regulations of the North Carolina
Department of Crime Control and Public Safety.
Section 3. The following revenue is anticipated to be available to complete this project
Lrtergovernmental (2003-04) - Part I Fru:ds $111,625
Letergoverumental (2003-04) -Part II Fends $36.3,908
Letergoverunaental (2004-OS) - Part I Fronds $236,868
Total $7ZL,401
Section 4. There is no required County match for this grant..
Section 5. The following amount is appropriated for this project:
Public Safety - Houtelaud Security Grant Prograut $722,401
Section 6. The finance officer is hereby directed to maintain within the grant project sufficient
specific detailed accounting records to provide the accounting to the grantor agency
required by the grant agreement and federal and state regulations,
Section 7. Funds may be advanced from the general fund for the purpose of making payments due,
Reimbursement requests should be made to the grantor agency in an orderly and timely
manner,
Section 8. Copies of this grant project ordinance shall be made available to the finance officer for
direction in carrying out this project.
Section 9. There are no positions authorized through this grant project ordinance
Section 10. This project ordinance is in effect until April 30, 2005.
Adapted this 14th day of December 2004.