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Home My WebLink AboutAgenda - 03-19-2019 8-b - Fiscal Year 2018-19 Budget Amendment #7 1 ORD-2019-010 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: March 19, 2019 Action Agenda Item No. 8-b SUBJECT: Fiscal Year 2018-19 Budget Amendment #7 DEPARTMENT: Finance and Administrative Services ATTACHMENT(S): INFORMATION CONTACT: Attachment 1. Budget as Amended Paul Laughton, (919) 245-2152 Spreadsheet Gary Donaldson, (919) 245-2453 Attachment 2. Year-To-Date Budget Summary Attachment 3. Letter from Orange Rural Fire Department PURPOSE: To approve budget and grant project ordinance amendments for fiscal year 2018- 19. BACKGROUND: Department on Aging 1. Orange County Department on Aging has received the following revenues as outlined below. • VITA Funds: The County has received $3,496 in funding through the IRS to support the cost of the VITA tax assistance service. • MIPPA Funds: The County has received $6,750 in NCDOI Medicare Improvements for the Patients and Providers Act (MIPPA) funds. These funds will be used for temporary staff and supplies for the VC55+ division. • Wellness Program Revenues: The department has received $10,000 in additional revenues collected through the Wellness class fees. These revenues will be used to pay instructors and related class expenses, and amends the following Senior Citizen Health Promotion Wellness Grant Project Ordinance: Senior Citizen Health Promotion Wellness Grant($10,000) - Project#294303 Revenues for this project: Current FY 2018-19 FY 2018-19 FY 2018-19 Amendment Revised Senior Citizen Wellness Funds $151,043 $10,000 $161,043 Total Project Funding $151,043 $10,000 $161,043 2 Appropriated for this project: Current FY 2018-19 FY 2018-19 FY 2018-19 Amendment Revised Senior Citizen Wellness $151,043 $10,000 $161,043 Total Costs $151,043 $10,000 $161,043 This budget amendment provides for the receipt of these additional funds (See Attachment 1, column 1) SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goals are applicable to this item: • GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY The creation and preservation of infrastructure, policies, programs and funding necessary for residents to provide shelter, food, clothing and medical care for themselves and their dependents. • GOAL: CREATE A SAFE COMMUNITY The reduction of risks from vehicle/traffic accidents, childhood and senior injuries, gang activity, substance abuse and domestic violence. 2. Orange County Department on Aging received donations from the Carol Woods Retirement Community in FY 2017-18 that were not fully expensed at year-end. These funds should have been classified as deferred revenue/in-flows for the Master Aging Plan Initiatives (MAP), but the funds rolled into fund balance at year-end. This budget amendment provides for a fund balance appropriation of $128,263 from the General Fund for use by the department toward MAP initiatives in FY 2018-19. (See Attachment 1, column 2) SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goals are applicable to this item: • GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY The creation and preservation of infrastructure, policies, programs and funding necessary for residents to provide shelter, food, clothing and medical care for themselves and their dependents. • GOAL: CREATE A SAFE COMMUNITY The reduction of risks from vehicle/traffic accidents, childhood and senior injuries, gang activity, substance abuse and domestic violence. Visitor's Bureau Fund 3. Orange County Visitor's Bureau has received $140,856 in additional revenue from the Town of Chapel Hill, for surpassing FY2017-18 performance benchmarks. As per the Agreement, the Town of Chapel Hill agrees to award the Visitor's Bureau 50% of revenues from hotel/motel occupancy receipts of collections exceeding $1,000,000. The Bureau will use the funds for additional advertising, as well as polling past visitors on changing perceptions of the county and the municipalities. Additionally, funds will be earmarked to pay for analysis to track Airbnb sales to determine the effect on the local tourism market. Lastly, a small portion shall be used to make up for shortfalls in the telephones and credit card acceptance charge line items. This budget amendment provides for the receipt of these additional funds for the purposes mentioned above. (See Attachment 1, column 3) 3 4. The Arts Commission received donations totaling $1,952 at the LocalFest and the Paint it Orange events this fiscal year. These donations will be used for professional development workshops in Spring 2019. The Arts Commission has also received donations of $308 through the United Way Giving campaign to be used for program expenses. This budget amendment provides for the receipt of these donations for the above mentioned purpose. (See Attachment 1, column 4) SOCIAL JUSTICE IMPACT: There are no Orange County Social Justice Goals applicable to this item. Orange Rural Fire Department 5. The Orange Rural Fire Department has requested a portion ($80,000) of their district's available unassigned fund balance to purchase essential protective clothing for their personnel, as well as the replacement of a 2007 truck. With this appropriation, approximately $97,254 remains in the district's unassigned fund balance. This budget amendment provides for the appropriation of $80,000 from the district's fund balance for the above stated purposes. (See Attachment 1, column 5 and Attachment 3) SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is applicable to this item: • GOAL: CREATE A SAFE COMMUNITY The reduction of risks from vehicle/traffic accidents, childhood and senior injuries, gang activity, substance abuse and domestic violence. Department of Social Services 6. Orange County Department of Social Services has received the following revenues as outlined below: • Foster Care Funding: Due to an increase in the number of children in Social Services and number of children achieving permanency, both revenues and expenditures related to foster care and adoption will increase by an anticipated $200,000. • Energy Program Funding: State allocation for both Crisis Intervention Program and LIEAP were $155,998 higher than originally budged. Amendment allows use of funds for energy program purposes. • Energy Program Admin Funding: State allocation for LIEAP admin was $12,810 higher than originally budgeted. Amendment allows for use of funds for administrative purposes; personal mileage, printing and electricity. This budget amendment provides for the receipt of these additional funds (See Attachment 1, column 6) SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is applicable to this agenda item: • GOAL: CREATE A SAFE COMMUNITY The reduction of risks from vehicle/traffic accidents, childhood and senior injuries, gang activity, substance abuse and domestic violence. • GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY 4 The creation and preservation of infrastructure, policies, programs and funding necessary for residents to provide shelter, food, clothing and medical care for themselves and their dependents. FINANCIAL IMPACT: Financial impacts are included in the background information above. This budget amendment provides for the receipt of these additional funds and increases the FY 2018-19 budget in the General Fund by $507,317, increases the Grant Projects Fund by $10,000, increases the Visitors Bureau Fund by $143,116, and increases the Fire Districts Fund by $80,000. RECOMMENDATION(S): The Manager recommends the Board approve budget and grant project ordinance amendments for Fiscal Year 2018-19. Attachment 1. Orange County Proposed 2018-19 Budget Amendment The 2018-19 Orange County Budget Ordinance is amended as follows: 5 #2 Department on Aging-Fund balance #4 Visitors Bureau Fund appropriation of -receipt by Arts #5 Orange Rural Fire #6 Social Services- $128,263 from the #3 Visitors Bureau Fund Commission of Department-fund receipt of additional #1 Department on General Fund due to -receipt of additional donations totaling balance appropriation of Foster Care funds of Aging-Receipt of VITA donation from the Carol revenue of$140,856 $1,952 at the LocalFesl $80,000 from the Fire $200,000;Crisis Encumbrance Budget as Amended funds of$3,496;MIPPA Woods Retirement from the Town of and the Paint It Orange District's Fund to Intervention Program Budget as Amended Original Budget Carry Forwards Budget as Amended Through BOA#6-A funds of$6,750;and Community received in Chapel Hill for events,and receipt of purchase essential and LIFAP funds of Through BOA#7 Wellness Grant funds of FY 2017-18 that was surpassing FY 2017-18 $308 in donations protective clothing for $155,998;and $10,000 not a)paned.Funds performance through the United Way personnel,as well as additional LIFAP vAll be used by the benchmarks Giving Campaign to be the replacement of a Administration funds of department in FV 2018- used for program 2007 truck $12,810 19 toward MAP expenses initiatives General Fund Revenue Property Taxes $ 158,561,382 $ $ 158,561,382 $ 158,561,382 $ $ $ $ $ $ $ 158,561,382 Sales Taxes $ 24,140,242 $ $ 24,140,242 $ 24,140,242 $ $ $ $ $ $ $ 24,140,242 License and Permits $ 313,000 $ $ 313,000 $ 313,000 $ $ $ $ $ $ $ 313,000 Intergovernmental $ 17,296,375 $ $ 17,296,375 $ 18,123,299 $ 10,246 $ $ $ $ $ 368,808 $ 18,502,353 Charges for Service $ 12,456,495 $ $ 12,456,495 $ 12,462,725 $ $ $ $ $ $ $ 12,462,725 Investment Earnings $ 415,000 $ 415,000 $ 415,000 $ 415,000 Miscellaneous $ 3,114,760 $ 3,114,760 $ 3,207,640 $ 3,207,640 Transfers from Other Funds $ 1,637,600 $ 1,637,600 $ 1,657,600 $ 1,657,600 Fund Balance $ 8,820,099 $ 8,820,099 $ 8,957,257 $ 128,263 $ 9,085,520 Total General Fund Revenues $ 226,754,953 E $ 226,754,953 $ 227,838,145 E 10,246 $ 128,263 $ $ $ $ 368,808 $ 228,345,462 Expenditures Support Services $ 13,182,883 $ $ 13,182,883 $ 13,174,909 $ $ $ $ $ $ $ 13,174,909 General Government $ 22,214,157 $ $ 22,214,157 $ 22,214,157 $ $ $ $ $ $ $ 22,214,157 Community Services $ 13,159,487 $ $ 13,159,487 $ 13,262,431 $ $ $ $ $ $ $ 13,262,431 Human Services $ 39,202,652 $ $ 39,202,652 $ 39,722,837 $ 10,246 $ 128,263 $ $ $ $ 368,808 $ 40,230,154 Public Safety $ 25,318,777 $ $ 25,318,777 $ 25,342,445 $ $ $ $ $ $ $ 25,342,445 Education $ 109,871,663 $ 109,871,663 $ 109,871,663 $ 109,871,663 Transfers Out $ 3,805,334 $ $ 3,805,334 $ 4,249,703 $ 4,249,703 Total General Fund Appropriation $ 226,754,953 $ $ 226,754,953 $ 227,838,145 $ 10,246 $ 128,263 $ $ $ $ 368,808 $ 228,345,462 Visitors Bureau Fund Revenues Occupancy Tax $ 1,342,974 $ 1,342,974 $ 1,342,974 $ 1,342,974 Sales and Fees $ 500 $ 500 $ Soo $ 500 Intergovernmental $ 236,670 $ 236,670 $ 240,594 $ 140,856 $ 381,450 Investment Earnings $ 100 $ 100 $ 100 $ 100 Miscellaneous $ $ $ $ 2,260 $ 2,260 Appropriated Fund Balance $ 302,517 $ - $ 302,517 $ 482,517 $ 482,517 Total Revenues $ 1,882,761 $ - $ 1,882,761 $ 2,066,685 $ 140,856 $ 2,260 $ 2,209,801 Expenditures Community and Environment $ 1,882,761 $ - $ 1,882,761 $ 2,066,685 $ 140,856 $ 2,260 $ 2,209,801 Fire District Funds Revenues Property Tax $ 6,057,908 $ 6,057,908 $ 6,057,908 $ 6,057,908 Intergovernmental $ $ $ $ Investment Earnings $ 1,966 $ 1,966 $ 1,966 $ 1,966 Appropriated Fund Balance $ $ 60,000 $ 80,000 $ 140,000 Total Fire Districts Fund Revenue $ 6,059,874 $ $ 6,059,874 $ 6,119,874 $ $ $ $ $ 80,000 $ $ 6,199,874 Expenditures Remittance to Fire Districts $ 6,059,874 $ $ 6,059,874 $ 6,119,874 $ 80,000 $ 6,199,874 Grant Project Fund Revenues Intergovernmental $ 98,426 $ 98,426 $ 281,106 $ 281,106 Charges for Services $ 65,000 $ 65,000 $ 75,000 $ 10,000 $ 85,000 Transfer from General Fund $ 82,043 $ 82,043 $ 82,043 $ 82,043 Miscellaneous $ $ 184 $ 184 Transfer from Other Funds $ $ $ Appropriated Fund Balance $ - $ - $ $ $ Total Revenues $ 245,469 $ - $ 245,469 $ 438,333 $ 10,000 $ $ 448,333 Expenditures Support Services $ - $ - $ - $ $ Historic Resources Inventory Grant $ 25,000 $ 25,000 $ 25,000 $ 25,000 Community Services $ 25,000 $ - $ 25,000 $ 25,000 $ 25,000 Senior Citizen Health Promotion(Wellness $ 137,043 $ - $ 137,043 $ 151,043 $ 10,000 $ 161,043 Outreach Literacy Time to Read-Library $ 83,426 $ 83,426 $ 77,290 $ 77,290 Human Services $ 220,469 $ - $ 220,469 $ 228,333 $ 10,000 $ - $ - $ - $ - $ - $ 238,333 EM Performance Grant $ $ 35,000 $ 35,000 Local Reentry Council Grant-CJRD $ 150,000 $ 150,000 Public Safel $ - $ - $ - $ 185,000 $ - $ $ 185,000 Total Expenditures $ 245,469 $ - $ 245,469 $ 438,333 $ 10,000 $ - $ - $ - $ - $ - $ 448,333 t Attachment 2 6 Year-To-Date Budget Summary Fiscal Year 2018-19 General Fund Budget Summary Original General Fund Budget $226,754,953 Additional Revenue Received Through Budget Amendment #7 (March 19, 2019) Grant Funds $273,252 Non Grant Funds $1,051,836 General Fund - Fund Balance for Anticipated Appropriations (i.e. Encumbrances) $0 General Fund - Fund Balance Appropriated to Cover Anticipated and Unanticipated Expenditures $265,421 Total Amended General Fund Budget $228,345,462 Dollar Change in 2018-19 Approved General Fund Budget $1,590,509 % Change in 2018-19 Approved General Fund Budget 0.70% Authorized Full Time Equivalent Positions Original Approved General Fund Full Time Equivalent Positions 904.270 Original Approved Other Funds Full Time Equivalent Positions 90.850 Total Approved Full-Time-Equivalent Positions for Fiscal Year 2018-19 995.120 7 Orange Rural Fire Department PO Box 1511 Hillsborough, NC 27278 February 20, 2019 Paul Laughton Orange County Budget Office PO Box 8181 Hillsborough, NC 27278 Dear Paul: On behalf of the Orange Rural Fire Department, I would like to request$80,000.00 from our unappropriated fund balance. At this time, we would like to purchase personal protective clothing for our personnel in the amount of$30,000.00 and we wish to replace a 2007 Chevrolet truck at a cost of $50,000.00 These items were not budgeted for but are extremely needed. The money will go to fund these two items that are essential in the operation of our department. If you have any questions, please feel free to contact me at 919-732-7911. Sincerely, 04-:� Kohn Holland, President 206 S.Chu rton St. www.ORFD.net Hillsborough,NC 27278 admin@orfd.net (919)732-7911 Fax: (919)644-1338