HomeMy WebLinkAboutAgenda - 03-19-2019 5-b - North Carolina Community Transportation Program Administrative and Capital Grant Applications for FY 2020 1
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: March 19, 2019
Action Agenda
Item No. 5-b
SUBJECT: North Carolina Community Transportation Program Administrative and Capital
Grant Applications for FY 2020
DEPARTMENT: Public Transportation (OPT)
ATTACHMENT(S): INFORMATION CONTACT:
1. Community Transportation Program
Resolution Theo Letman, Transit Director, 919-245-
2. 2018 Certifications and Assurances 2007
Signature Pages (2019 to be received at Teleishia Holloway, Transit Administrator
a later date) 919-245-2002
3. Public Hearing Notices
4. Local Share Certifications for Funding
PURPOSE: To
1) Conduct a public hearing to receive public comments on the North Carolina
Community Transportation Program (CTP) grant application by Orange County Public
Transportation (OPT) for FY 2020;
2) Close the public hearing;
3) Approve the Community Transportation Program Grant application for FY 2020 in the
total amount of $175,506 with a local match of $26,326 to be provided when
necessary;
4) Approve and authorize the Chair to sign the Community Transportation Program
Resolution authorizing the applicant to enter into an agreement with the North Carolina
Department of Transportation (NCDOT) and the Local Share Certification for Funding
form; and
5) Authorize the Chair and the County Attorney to review and sign the 2019 Certifications
and Assurances documents (2018 versions provided in Attachment 2).
BACKGROUND: Each year, the NCDOT Public Transportation Division accepts requests for
administrative and capital needs for county-operated community transportation programs. OPT
is eligible to make application for both administrative and capital funding.
The total CTP funding request for FY 2020 is $175,506 for community transportation
administrative expenses.
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Grant funds for administrative purposes will continue to be used to support overall transit
systems management and will continue to promote general ridership. Administrative Grant funds
include a percentage of wages and benefits for the following positions: Transit Director (60%);
Transportation Administrator (60%); Business Officer 1 (60%); and Transit Dispatcher/
Scheduler (40%).
A public hearing provides the opportunity for public discussion and comment before the Board
takes action on the resolution (Attachment 1). The acceptance of these grant funds requires
compliance with the annual certifications and assurances, for which the signature pages are
attached. (Note: The attached signature pages are for the certifications and assurances for FY
2018 as an example. The FY 2019 certifications and assurances signature pages are very
similar to those for FY 2018. However, the County has not yet received those documents from
NCDOT. When received, they will be forwarded to the County Attorney and Chair for review and
signatures.)
FINANCIAL IMPACT: The NCDOT CTP FY 2020 grant requires a 15% local match ($26,326)
for administrative expenses.
The indicated local match amounts for FY 2020 will be requested in the upcoming FY 2020
budget cycle and must be committed from Orange County's budget for the performance period
of July 1, 2019 through June 30, 2020, as indicated in the attached Local Share Certification for
Funding form. This will require Orange County to obligate funding in its next budget cycle for
these expenses. A total of $26,326 would come from the County's general operating budget.
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goals are applicable
to this item:
• GOAL: FOSTER A COMMUNITY CULTURE THAT REJECTS OPPRESSION AND
INEQUITY
The fair treatment and meaningful involvement of all people regardless of race or color;
religious or philosophical beliefs; sex, gender or sexual orientation; national origin or
ethnic background; age; military service; disability; and familial, residential or economic
status.
• GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY
The creation and preservation of infrastructure, policies, programs and funding necessary
for residents to provide shelter, food, clothing and medical care for themselves and their
dependents.
Public Transportation provides opportunity for access to jobs and services to many individuals.
The CTP Administrative and Capital Grant provides Orange County access to funds to support
its rural transportation infrastructure that promotes economic self-sufficiency to a wide range of
residents and locations. The funds additionally support a system that enhances the access of
residents in the non-urbanized areas to health care, shopping, education, employment, public
services, and recreation.
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RECOMMENDATION(S): The Manager recommends the Board:
1) Conduct a public hearing to receive public comments on the North Carolina Community
Transportation Program (CTP) grant application by Orange County Public Transportation
(OPT) for FY 2020;
2) Close the public hearing;
3) Approve the Community Transportation Program Grant application for FY 2020 in the
total amount of $175,506 with a local match total of $26,326 to be provided when
necessary;
4) Approve and authorize the Chair to sign the Community Transportation Program
Resolution authorizing the applicant to enter into an agreement with the North Carolina
Department of Transportation (NCDOT) and the Local Share Certification for Funding
form; and
5) Authorize the Chair and the County Attorney to review and sign the 2019 Certifications
and Assurances documents (2018 versions provided in Attachment 2).
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RES-2019-017 Attachment 1
PUBLIC TRANSPORTATION PROGRAM RESOLUTION
FY 2020 RESOLUTION
Section 5311 (including ADTAP), 5310, 5339, 5307 and applicable State funding, or combination thereof.
Applicant seeking permission to apply for Public Transportation Program funding, enter into agreement with the North
Carolina Department of Transportation, provide the necessary assurances and the required local match.
A motion was made by(Board Member's Name) and seconded by(Board Member's Name or N/A,if not required) for the
adoption of the following resolution, and upon being put to a vote was duly adopted.
WHEREAS, Article 2B of Chapter 136 of the North Carolina General Statutes and the Governor of North Carolina
have designated the North Carolina Department of Transportation (NCDOT) as the agency responsible for
administering federal and state public transportation funds; and
WHEREAS, the North Carolina Department of Transportation will apply for a grant from the US Department of
Transportation, Federal Transit Administration and receives funds from the North Carolina General Assembly to
provide assistance for rural public transportation projects; and
WHEREAS, the purpose of these transportation funds is to provide grant monies to local agencies for the
provision of rural, small urban, and urban public transportation services consistent with the policy requirements of
each funding source for planning, community and agency involvement, service design, service alternatives,
training and conference participation, reporting and other requirements (drug and alcohol testing policy and
program, disadvantaged business enterprise program, and fully allocated costs analysis); and
WHEREAS, the funds applied for may be Administrative, Operating, Planning, or Capital funds and will have
different percentages of federal, state, and local funds.
WHEREAS, non-Community Transportation applicants may apply for funding for"purchase-of-service" projects
under the Capital budget Section 5310 program.
WHEREAS, (Legal Name of Applicant) Orange County hereby assures and certifies that it will provide the required
local matching funds; that its staff has the technical capacity to implement and manage the project(s), prepare
required reports, obtain required training, attend meetings and conferences; and agrees to comply with the federal
and state statutes, regulations, executive orders, Section 5333 (b)Warranty, and all administrative requirements
related to the applications made to and grants received from the Federal Transit Administration, as well as the
provisions of Section 1001 of Title 18, U. S. C.
WHEREAS, the applicant has or will provide all annual certifications and assurances to the
State of North Carolina required for the project;
1 Revised 4-26-2018
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NOW, THEREFORE, be it resolved that the (Authorized official's Title)" Chair of(Name of Applicant's Governing Body) Orange
County Board of Commissioners is hereby authorized to submit grant application (s)for federal and state funding in
response to NCDOT's calls for projects, make the necessary assurances and certifications and be empowered to enter
into an agreement with the NCDOT to provide rural, small urban, and urban public transportation services.
I (Certifying Official's Name)* Donna Baker(Certifying Official's Title) Clerk to the Board do hereby certify that the above is a true
and correct copy of an excerpt from the minutes of a meeting of the (Name of Applicant's Governing Board) Orange County Board
of Commissioners duly held on the 191h_day of March, 2019.
Signature of Certifying Official
*Note that the authorized official, certifying official, and notary public should be three separate individuals.
..................................................................................................
Seal Subscribed and sworn to me (date) Affix Notary Seal Here
Notary Public
Printed Name and Address
My commission expires (date)
.................................................................................................
2 Revised 4-26-2018
FTA FISCAL YEAR 2018 CERTIFICATIONS AND ASSURANCES
FEDERAL FISCAL YEAR 2018 CERTIFICATIONS AND ASSURANCES FOR
FEDERAL TRANSIT ADMINISTRATION ASSISTANCE PROGRAMS
(Signature pages alternative to providing Certifications and Assurances in TrAMS)
Name of Applicant: Orange County- Orange County Public Transportation
The Applicant agrees to comply with applicable provisions of Categories 01—21.
OR
The Applicant agrees to comply with applicable provisions of the Categories it has selected:
Catceory Description
01. Required Certifications and Assurances for Each Applicant.
02. Lobbying.
03. Private Sector Protections.
04. Rolling Stock Reviews and Bus Testing.
05. Demand Responsive Service.
06. Intelligent Transportation Systems.
07. Interest and Financing Costs and Acquisition of Capital Assets by Lease.
08. Transit Asset Management Plan,Public Transportation Safety Program,and
State Safety Oversight Requirements.
09. Alcohol and Controlled Substances Testing.
10. Fixed Guideway Capital Investment Grants Program(New Starts,Small Starts,and Core
Capacity Improvement).
IL State of Good Repair Program.
12. Grants for Buses and Bus Facilities and Low or No Emission Vehicle Deployment Grant
Programs.
13. Urbanized Area Formula Grants Programs and Passenger Ferry Grant Program.
14. Enhanced Mobility of Seniors and Individuals with Disabilities Programs.
15. Rural Areas and Appalachian Development Programs.
16. Tribal Transit Programs(Public Transportation on Indian Reservations Programs).
17. State Safety Oversight Grant Program.
18. Public Transportation Emergency Relief Program.
19. Expedited Project Delivery Pilot Program.
20. Infrastructure Finance Programs.
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21. Construction Hiring Preferences.
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FTA FISCAL YEAR 2018 CERTIFICATIONS AND ASSURANCES
FEDERAL FISCAL YEAR 2018 FTA CERTIFICATIONS AND ASSURANCES SIGNATURE PAGE
(Required of all Applicants for federal assistance to be awarded by FTA in FY 2018)
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AFFIRMATION OF APPLICANT
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Name of the Applicant: Orange County-Orange County Public Transportation
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Name and Relationship of the Authorized Representative: Mark Dorosin, Board of County Commissioners, Chair
BY SIGNING BELOW,on behalf of the Applicant,I declare that it has duly authorized me to make these j
Certifications and Assurances and bind its compliance.Thus,it agrees to comply with all federal laws,regulations,and
requirements,follow applicable federal guidance,and comply with the Certifications and Assurances as indicated on
the foregoing page applicable to each application its Authorized Representative makes to the Federal Transit
Administration(FTA)in federal fiscal year 2018,irrespective of whether the individual that acted on his or her
Applicant's behalf continues to represent it.
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FTA intends that the Certifications and Assurances the Applicant selects on the other side of this document should
apply to each Award for which it now seeks,or may later seek federal assistance to be awarded during federal fiscal
year 2018.
The Applicant affirms the truthfulness and accuracy of the Certifications and Assurances it has selected in the
statements submitted with this document and any other submission made to FTA,and acknowledges that the Program
Fraud Civil Remedies Act of 1986,31 U.S.C.§3801 et seq.,and implementing U.S.DOT regulations,"Program Fraud
Civil Remedies,"49 CFR part 31,apply to any certification,assurance or submission made to FTA.The criminal
provisions of 18 U.S.C.§1001 apply to any certification,assurance,or submission made in connection with a federal
public transportation program authorized by 49 U.S.C.chapter 53 or any other statute j
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In signing this document,I declare under penalties of perjury that the foregoing Certifications and Assurances,and any
other statements made by =b �olicant are true and accurate.
Signature Date: t 1
Name Mark Dorosin
Authorized Representative of Applicant
AFFIRMATION OF APPLICANT'S ATTORNEY
For(Name of Applicant): Orange County-Orane County Public Transportation
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As the undersigned Attorney for the above-named Applicant,I hereby affirm to the Applicant that it has authority
under state,local,or tribal government law,as applicable,to make and comply with the Certifications and Assurances
as indicated on the foregoing pages.I further affirm that,in my opinion,the Certifications and Assurances have been
legally made and constitute legal and binding obligations on it.
I further affirm that,to the best of my knowledge,there is no legislation or litigation pending or imminent that might
adversely affect t v_lidity these Certifications and Assurances,or of the performance of its FTA assisted Award.
Signature Date:
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Name Joh Roberts
Attorney for Applicant
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Each Applicant for federal assistance to be mvarded by FTA must provide an Affirmation of Applicant's Attorney
pertaining to the A licant's legal ca aci � the Applicant may enter its elech•onic signature in lieu o the Attorne s
P g PP • g P t1• PP • ) g f J� I
signature within DAMS,provided the Applicant has on file and uploaded to DAMS this hard-copy Affirmation,signed
by the attorney and dated this federal fiscal year.
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Attachment 3 8
PUBLIC HEARING NOTICE
Section 5311 (ADTAP), 5310, 5339, 5307 and applicable State funding, or combination thereof.
This is to inform the public that a public hearing will be held on the proposed Orange County Community
Transportation Program Application to be submitted to the North Carolina Department of Transportation
no later than March 28, 2019. The public hearing will be held on March 19, 2019 at 7:00 pm before the
Orange County Board of County Commissioners at Southern Human Services Center at 2501
Homestead Rd, Chapel Hill, NC 27516.
Those interested in attending the public hearing and needing either auxiliary aids and services under the
Americans with Disabilities Act (ADA) or a language translator should contact Teleishia Holloway on or
before March 15, 2019, at telephone number 919.245.2002 or via email at
tholloway(c-)_orangecountync.gov.
The Community Transportation Program provides assistance to coordinate existing transportation
programs operating in Orange County as well as provides transportation options and services for the
communities within this service area. These services are currently provided using rural demand
response, and subscription routes. Services are rendered by Orange County Department of
Transportation.
The total estimated amount requested for the period July 1, 2019 through June 30, 2020)
Project Total Amount Local Share
Administrative $175,506 $ 26,326 (15%)
Operating (5311) $ N/A $ N/A
Capital (Vehicles & Other) $ N/A $ N/A
$ N/A $ N/A
5310 Operating
Other $ N/A $ N/A
$ 175,506 $26,326
TOTAL PROJECT
Total Funding Request Total Local Share
This application may be inspected at 600 Highway 86 North, Hillsborough, NC 27278 from 8:00 am —
5:00 pm. Written comments should be directed to Teleishia Holloway before March 13, 2019.
End of Notice
Note: AN ORIGINAL COPY of the published Public Hearing Notice must be attached to a
signed Affidavit of Publication. Both the Public Hearing Notice and the Affidavit of Publication
must be submitted with the CTP grant application.
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AVISO DE AUDIENCIA PUBLICA
SECCION 5311 (ADTAP),5310,5339,5307 y fondos estatales aplicables, o una combinaci6n de ellos.
Esto es para informar al publico que se Ilevara a cabo una audiencia publica sobre la Solicitud
propuesta para el Programa de Transporte Comunitario del Condado de Orange que se presentara al
Departamento de Transporte de Carolina del Norte a mas tardar el 28 de marzo de 2019. La audiencia
publica se Ilevara a cabo el 19 de marzo de 2018 a las 7:00 pm ante la Junta de Comisionados del
Condado de Orange en el Southern Human Services Center en 2501 Homestead Rd, Chapel Hill, NC
27516.
Las personas interesadas en asistir a la audiencia publica y que necesiten ayuda y servicios auxiliares
segun la Ley de Estadounidenses con Discapacidades (ADA) o un traductor de idiomas deben
comunicarse con Teleishia Holloway el 15 de marzo de 2019 o antes, al numero de telefono
919.245.2002 o por correo electr6nico a tholloway(o)-orangecountync.gov.
El Programa de Transporte Comunitario brinda asistencia para coordinar los programas de transporte
existentes que operan en el Condado de Orange, asi como opciones y servicios de transporte para las
comunidades dentro de esta area de servicio. Estos servicios se proporcionan actualmente mediante
reopuesta a la demanda rural v rutas de suscripci6n. Los servicios son prestados por el Departamento
de Transporte del Condado de Orange.
El monto total estimado solicitado para el periodo compredido entre el (1 de julio de 2019 y el 30
de junio de 2020).
Provecto Cantidad Total Compartir Local
Administrativo $ 175,506 $26,326 (15%)
Funcionamiento (5311) $ N/A $ N/A
Capital (Vehiculos y otros) $ N/A $ N/A
5310 Funcionamiento
$ N/A $ N/A
Otro $ N/A $ N/A
TOTAL DEL PROYECTO $ 175,506 $26,326
Solicitud de financiacion total Total cuota Local
Esta solicitud puede ser inspeccionada en 600 Highway 86 North, Hillsborough, NC 27278 de 8:00 am a 5:00 pm.
Los comentarios escritos deben dirigirse a Teleishia Holloway antes del 13 de marzo de 2019.
Nota: UNA COPIA ORIGINAL de la Notificaci6n de audiencia publica publicada debe adjuntarse a una
Declaraci6n jurada de publicaci6n firmada. Tanto el Aviso de audiencia publica como la Declaraci6n iurada
de publicaci6n deben presentarse junto con la solicitud de subvenci6n CTP.
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Attachment 4
LOCAL SHARE CERTIFICATION FOR FUNDING
ORANGE COUNTY
(Legal Name of Applicant)
Requested Funding Amounts
Project Total Amount Local Share
Administrative $ 175 506 $ $26,326 (15%)
5311 Operating (No State Match) $ $ (50%)
5310 Operating (No State Match) $ $ (50%)
5307 Operating $ $ (50%)
5307 Planning $ $ (20%)
Capital $ $ (10%)
Mobility Management $ $ (10%)
Funding programs covered are 5311, 5310, 5339 Bus and Bus Facilities, 5307(Small fixed route, regional, and
consolidated urban-rural systems)
TOTAL $ 175 506 $ 26 326
Total Funding Requests Total Local Share
The Local Share is available from the following sources:
Source of Funds Grant Applied To Amount
General Fund CTP 5311 Admin $ 26 326
TOTAL $ 26 326
** Fare box revenue is not an applicable source for local share funding
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FY 2020 Local Share Certificate (page 2)
I, the undersigned representing (Legal Name of Applicant) ORANGE COUNTY do hereby certify
to the North Carolina Department of Transportation, that the required local funds for the FY2020
Community Transportation Program and 5307 Governors Apportionment will be available as of
July 1, 2019, which has a period of performance of July 1, 2019 —June 30, 2020.
Signature of Authorized Official
Penny Rich, Chair- Board of County Commissioners
Type Name and Title of Authorized Official
Date