HomeMy WebLinkAboutAgenda - 03-19-2019 5-a - NCDOT Public Transportation Division-Public Transportation – 5307 Program Grant Applications for FY 2020 1
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: March 19, 2019
Action Agenda
Item No. 5-a
SUBJECT: NCDOT Public Transportation Division/Public Transportation — 5307 Program
Grant Applications for FY 2020
DEPARTMENT: Public Transportation (OCPT)
ATTACHMENT(S): INFORMATION CONTACT:
1) Resolution Theo Letman, Transit Director, 919-245-
2) Public Hearing Notices 2007
3) Local Share Certification Teleishia Holloway, Transportation
Administrator, 919.245.2002
PURPOSE: To:
1) Conduct a public hearing to receive public comments on the 5307 Program — Operating,
Planning, Capital Funding / Durham Chapel Hill Carrboro Urbanized Area allocation
(Large Urban) and Burlington Area Small Urbanized Governor's Apportionment (Small
Urban) grant applications by Orange County Public Transportation (OPT) for FY 2020;
2) Close the public hearing;
3) Approve the Small and Large Urban 5307 Grant application for FY 2020 in the total
amount of $1,069,154 with a local match total of $534,577 to be provided when
necessary;
4) Approve and authorize the Chair to sign the 5307 Small and Large Urban Program
Resolution; and
5) Authorize the Chair and the County Attorney to review and sign the annual Certifications
and Assurances documents when they are published and become available from the
Federal Transit Administration (FTA).
BACKGROUND: Each year, the NCDOT Public Transportation Division accepts requests for
operations and capital needs for county-operated community transportation programs. OCPT is
eligible to make application for both operations and capital funding. The FY 2020 application
includes funding allocations from prior year apportionments that had not been applied for.
NCDOT is allowing the FY 2020 application to include the total funds unapplied for as outlined in
the table below:
Small Urban: FY's 2015 & 2017 Large Urban: FY's 2016 & 2017
Total $ 674,378 Total $ 394,776
Federal $ 337,189 Federal $ 197,388
Local $ 337,189 Local $ 197,388
2
Grant funds will continue to be used to support overall transit systems management and
operations and will continue to promote general ridership.
5307 projects/activities will include: in support of Hillsborough Circulator and Flexible fixed
service routes - salaries for 2 full-time equivalent (FTE) drivers, an operations manager,
maintenance technician (incumbent), occupational therapist for ADA functional assessments;
fare card reader system w/ mobile ticketing, new tablets for new dispatching software, id card
generator for patrons, marketing materials, and bus stop amenities (Simme seats); contracted
services for maintenance and training consultants, and ADA transition plan consultation.
The public hearing (see Notices at Attachment 2) provides the opportunity for public comment
before the Board takes action on the Local Share Certification (Attachment 3). These grants
were accepted / approved previously by the State on June 1, 2017 for #18-SU-056A and June
29, 2017 for#18-LU-056B.
FINANCIAL IMPACT: The NCDOT 5307 Program — Operating, Planning, Capital Funding /
Durham Chapel Hill Carrboro Urbanized Area allocation (18-LU-056B) and Small Urbanized
Governor's Apportionment (18-SU-056A) require a 50% local match (18-SU-056A — $337,189
and 18-LU-056B — $197,388) for operating, planning, and capital expenses. The department
will utilize currently available carryover funds from Article 43 Transit Tax proceeds to cover the
required local match, and will address this in a future Budget Amendment for consideration by
the Board of Commissioners.
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goals are applicable
to this item.
• GOAL: FOSTER A COMMUNITY CULTURE THAT REJECTS OPPRESSION AND
INEQUITY
The fair treatment and meaningful involvement of all people regardless of race or color;
religious or philosophical beliefs; sex, gender or sexual orientation; national origin or
ethnic background; age; military service; disability; and familial, residential or economic
status.
• GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY
The creation and preservation of infrastructure, policies, programs and funding necessary
for residents to provide shelter, food, clothing and medical care for themselves and their
dependents.
OCPT provides opportunity for access to jobs and services to many individuals.
The 5307 Urbanized Area Grant provides Orange County access to funds to support its urban
transportation infrastructure that promotes economic self-sufficiency to a wide range of residents
and locations. The funds additionally support a system that enhances the access of residents in
the non-urbanized areas to health care, shopping, education, employment, public services, and
recreation.
RECOMMENDATION(S): The Manager recommends that the Board:
1) Conduct a public hearing to receive public comments on the 5307 Program — Operating,
Planning, Capital Funding / Durham Chapel Hill Carrboro Urbanized Area allocation
(Large Urban) and Burlington Area Small Urbanized Governor's Apportionment (Small
Urban) grant applications by Orange County Public Transportation (OPT) for FY 2020;
3
2) Close the public hearing;
3) Approve the Small and Large Urban 5307 Grant application for FY 2020 in the total
amount of $1,069,154 with a local match total of $534,577 to be provided when
necessary;
4) Approve and authorize the Chair to sign the 5307 Small and Large Urban Program
Resolution; and
5) Authorize the Chair and the County Attorney to review and sign the annual Certifications
and Assurances documents when they are published and become available from the
Federal Transit Administration (FTA).
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RES-2019-016 Attachment 1
PUBLIC TRANSPORTATION PROGRAM RESOLUTION
FY 2020 RESOLUTION
Section 5311 (including ADTAP), 5310, 5339, 5307 and applicable State funding, or combination thereof.
Applicant seeking permission to apply for Public Transportation Program funding, enter into agreement with the North
Carolina Department of Transportation, provide the necessary assurances and the required local match.
A motion was made by(Board Member's Name) and seconded by(Board Member's Name or N/A, if not
required) for the adoption of the following resolution, and upon being put to a vote was
duly adopted.
WHEREAS, Article 2B of Chapter 136 of the North Carolina General Statutes and the Governor of North Carolina
have designated the North Carolina Department of Transportation (NCDOT) as the agency responsible for
administering federal and state public transportation funds; and
WHEREAS, the North Carolina Department of Transportation will apply for a grant from the US Department of
Transportation, Federal Transit Administration and receives funds from the North Carolina General Assembly to
provide assistance for rural public transportation projects; and
WHEREAS, the purpose of these transportation funds is to provide grant monies to local agencies for the
provision of rural, small urban, and urban public transportation services consistent with the policy requirements of
each funding source for planning, community and agency involvement, service design, service alternatives,
training and conference participation, reporting and other requirements (drug and alcohol testing policy and
program, disadvantaged business enterprise program, and fully allocated costs analysis); and
WHEREAS, the funds applied for may be Administrative, Operating, Planning, or Capital funds and will have
different percentages of federal, state, and local funds.
WHEREAS, non-Community Transportation applicants may apply for funding for"purchase-of-service" projects
under the Capital budget Section 5310 program.
WHEREAS, (Legal Name of Applicant) Orange County hereby assures and certifies that it will provide the required
local matching funds; that its staff has the technical capacity to implement and manage the project(s), prepare
required reports, obtain required training, attend meetings and conferences; and agrees to comply with the federal
and state statutes, regulations, executive orders, Section 5333 (b)Warranty, and all administrative requirements
related to the applications made to and grants received from the Federal Transit Administration, as well as the
provisions of Section 1001 of Title 18, U. S. C.
WHEREAS, the applicant has or will provide all annual certifications and assurances to the
State of North Carolina required for the project;
1 Revised 04-26-18
5
NOW, THEREFORE, be it resolved that the (Authorized official's Title)" Chair of(Name of Applicant's Governing Body) Orange
County Board of Commissioners is hereby authorized to submit grant application (s)for federal and state funding in
response to NCDOT's calls for projects, make the necessary assurances and certifications and be empowered to enter
into an agreement with the NCDOT to provide rural, small urban, and urban public transportation services.
I (Certifying Official's Name)* Donna Baker(Certifying Official's Title) Clerk to the Board do hereby certify that the above is a true
and correct copy of an excerpt from the minutes of a meeting of the (Name of Applicant's Governing Board) Orange County Board
of Commissioners duly held on the 191h_day of March, 2019.
Signature of Certifying Official
*Note that the authorized official, certifying official, and notary public should be three separate individuals.
..................................................................................................
Seal Subscribed and sworn to me (date) Affix Notary Seal Here
Notary Public
Printed Name and Address
My commission expires (date)
.................................................................................................
2 Revised 04-26-18
Attachment 2 6
PUBLIC HEARING NOTICE
Section 5311 (ADTAP), 5310, 5339, 5307 and applicable State funding, or combination thereof.
This is to inform the public that a public hearing will be held on the proposed Orange County Small &
Large Urbanized Area Transportation Program Applications to be submitted to the North Carolina
Department of Transportation no later than March 28, 2019. The public hearing will be held on March
19, 2019 at 7:00 pm before the Orange County Board of County Commissioners at Southern Human
Services Center at 2501 Homestead Rd, Chapel Hill, NC 27516.
Those interested in attending the public hearing and needing either auxiliary aids and services under the
Americans with Disabilities Act (ADA) or a language translator should contact TeLeishia Holloway on or
before March 15, 2019, at telephone number 919.245.2002 or via email at
thollowav@orangecountvnc.gov.
The Small and Large Urbanized Area Transportation Program provides assistance to coordinate existing
transportation programs operating in Orange County as well as provides transportation options and
services for the communities within this service area. These services will provide using fixed, demand
response, deviated fixed, and subscription routes. Services are rendered by Orange County
Public Transportation.
The total estimated amount requested for the period July 1, 2019 through June 30, 2020)
Project Total Amount Local Share
Administrative $ $
Operating $ 1,069,154 $ 534,577 (50%)
(5307 18-SU-056A)
(5307 18 LU-056B)
Capital (Vehicles & Other) $ $ $
Other $ $
TOTAL PROJECT $ 1,069,154 $ 534,577
Total Funding Request Total Local Share
This application may be inspected at Orange County Public Transportation Administration Building
at 600 Highway 86 North, Hillsborough, NC 27278 from 8:00 am —5:00 pm, Monday through
Friday. Written comments should be directed to TeLeishia Holloway before March 13, 2019.
End of Notice
Note: AN ORIGINAL COPY of the published Public Hearing Notice must be attached to a
signed Affidavit of Publication. Both the Public Hearing Notice and the Affidavit of Publication
must be submitted with the 5307 grant application.
s:\agendas\2019\03-19-19\5-a 2 -public hearing notices.doc
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AVISO DE AUDIENCIA PUBLICA
SECCION 5311 (ADTAP),5310,5339,5307 y fondos estatales aplicables, o una combinacion de ellos.
Esto es para informar al publico de que se Ilevara a cabo una audiencia publica sobre las Solicitudes propuestas
para el Programa de Transporte de Area Urbanizada Pequena y Grande del Condado de Orange que se
presentarsn al Departamento de Transporte de Carolina del Norte a mas tardar el 28 de marzo de 2019. La
audiencia publica se Ilevara a cabo el 19 de marzo de 2018 a las 7:00 pm ante la Junta de Comisionados del
Condado de Orange en el Southern Human Services Center en 2501 Homestead Rd, Chapel Hill,
NC 27516.
Las personas interesadas en asistir a la audiencia publica y que necesiten ayuda y servicios auxiliares
segun la Ley de Estadounidenses con Discapacidades (ADA) o un traductor de idiomas deben
comunicarse con Teleishia Holloway el 15 de marzo de 2019 o antes, al numero de telefono
919.245.2002 o por correo electronico a tholloway(cD-orangecountync.gov.
El Programa de Transporte para Areas Urbanizadas Pequenas y Grandes proporciona asistencia para coordinar
los programas de transporte existentes que operan en el Condado de Orange, asf como opciones y servicios de
transporte para las comunidades dentro de esta area de servicio. Estos servicios se proporcionan
actualmente mediante respuesta a la demanda rural y rutas de suscripcion. Los servicios son
prestados por el Departamento de Transporte del Condado de Orange.
El monto total estimado solicitado para el periodo compredido entre el (1 de julio de 2019 y el 30
de junio de 2020).
Provecto Cantidad Total Compartir Local
Administrativo $ N/A $ N/A
Funcionamiento
(5307 18-SU-056A) $1,069,154 $ 534,577 (50%)
(5307 18 LU-05613)
Capital (Vehiculos y otros) $ N/A $ N/A
Otro $ N/A
$ N/A
TOTAL DEL PROYECTO $1,069,154 $ 534,577
Solicitud de financiacion total Total cuota Local
Esta solicitud puede ser inspeccionada en en el edificio de administracion de transporte publico del Condado
de Orange en 600 Highway 86 North, Hillsborough, NC 27278 de 8:00 am a 5:00 pm. Los comentarios escritos
deben dirigirse a Teleishia Holloway antes del 13 de marzo de 2019.
Nota: UNA COPIA ORIGINAL de la Notificacion de audiencia publica publicada debe adjuntarse a una
Declaracion jurada de publicacion firmada. Tanto el Aviso de audiencia publica comp la Declaracion iurada
de publicacion deben presentarse junto con la solicitud de subvencion 5307.
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LOCAL SHARE CERTIFICATION FOR FUNDING
Oranqe County
(Legal Name of Applicant)
Requested Funding Amounts
Project Total Amount Local Share
Administrative $ $ (15%)
5311 Operating (No State Match) $ $ (50%)
5310 Operating (No State Match) $ $ (50%)
5307 Operating (Small & Large Urban) $ 1,069,154 $ 534,577 (50%)
5307 Planning $ $ (20%)
Capital $ $ (10%)
Mobility Management $ $ (10%)
Funding programs covered are 5311, 5310, 5339 Bus and Bus Facilities,5307(Small fixed route, regional, and
consolidated urban-rural systems)
TOTAL $ 1,069,154 $ 534,577
Total Funding Requests Total Local Share
The Local Share is available from the following sources:
Source of Funds Grant Applied To Amount
General Fund 18-SU-056A & 18-LU-056B $ 534,577
TOTAL $ 534,577
** Fare box revenue is not an applicable source for local share funding
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FY 2020 Local Share Certificate (page 2)
I, the undersigned representing (Legal Name of Applicant) Orange County do hereby certify to
the North Carolina Department of Transportation, that the required local funds for the FY2020
Community Transportation Program and 5307 Governors Apportionment will be available as of
JuIv 1 9, which has eriod of performance of July 1, 2019 —June 30, 2020.
P'v'VL'xM
Signa re of Auth r ed Official
Penny Rich, Chair, Board of County Commissioners
Type Name and Title of Authorized Official
Date