HomeMy WebLinkAboutORD-2014-039 Application for NC Education Lottery Proceeds for CHCCS and Contingent Approval of Budget Amendment # 2-A Related to CHCCS Capital Project OrdinancesORD- 2014 -039
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: October 21, 2014
Action Agenda
Item No. 6 -d
1
SUBJECT: Application for North Carolina Education Lottery Proceeds for Orange County
Schools (OCS) and Contingent Approval of Budget Amendment # 2 -A Related
to OCS Capital Project Ordinances
DEPARTMENT: Finance and Administrative PUBLIC HEARING: (Y /N) No
Services
ATTACHMENT(S):
Attachment 1. OCS — Lottery Proceeds
Debt Service Application
INFORMATION CONTACT:
Clarence Grier, (919) 245 -2453
PURPOSE: To approve an application to the North Carolina Department of Public Instruction
( NCDPI) to release proceeds from the NC Education Lottery account related to FY 2014 -15
debt service payments for Orange County Schools (OCS), and to approve Budget
Amendment #2 -A (amended School Capital Project Ordinances), contingent on the NCDPI's
approval of the application.
BACKGROUND: Both County School Systems have previously presented approved
resolutions from their respective Boards requesting that the County modify its Capital Funding
Policy by applying accumulated lottery funds to debt service payments, and permitting current
year withdrawals of lottery proceeds immediately after the State's quarterly lottery fund
allocations. This policy expedites both the application process and the receipt of funds for both
school systems.
Currently, the accumulated available lottery funds for Orange County Schools (OCS) are
$218,597. The attached application requests NCDPI to release lottery funds to cover debt
service for projects previously financed for the Orange County Schools system.
Budget Amendment #2 -A provides for the receipt of the Lottery Proceeds, contingent on
NCDPI's approval of the application, and substitutes the amount of Lottery Proceeds approved
for debt service as additional Pay -As- You -Go (PAYGO) funds for FY 2014 -15 for OCS long —
range capital needs and projects, and amends the budgets for the following OCS capital
projects:
2
Orange County Schools ($218,597):
Technology Plan ($218,597) — Project # 51011
Revenues for this project:
Appropriated for this project:
Current FY
2014 -15
FY 2014 -15
Amendment
FY 2014 -15
Revised
From General Fund PAYGO
$2,378,569
$218,597
$2,597,166
From Other Projects
$244,099
$0
$244,099
Total Project Funding
$2,622,668
$218,597
$2,841,265
Appropriated for this project:
FINANCIAL IMPACT: The total Lottery Proceeds amounts requested from NCDPI for Orange
County Schools is $218,597.
RECOMMENDATION(S): The Manager recommends the Board approve, and authorize the
Chair to sign, the application for North Carolina Education Lottery Proceeds; and approve
Budget Amendment #2 -A receiving the Lottery Proceeds and the amended OCS Capital Project
Ordinances, contingent on NCDPI's approval of the application.
Current FY
2014 -15
FY 2014 -15
Amendment
FY 2014 -15
Revised
Technology Plan
$2,622,668
$218,597
$2,841,265
Total Costs
$2,622,668
$218,597
$2,841,265
FINANCIAL IMPACT: The total Lottery Proceeds amounts requested from NCDPI for Orange
County Schools is $218,597.
RECOMMENDATION(S): The Manager recommends the Board approve, and authorize the
Chair to sign, the application for North Carolina Education Lottery Proceeds; and approve
Budget Amendment #2 -A receiving the Lottery Proceeds and the amended OCS Capital Project
Ordinances, contingent on NCDPI's approval of the application.
Attachment 1
APPLICATION
PUBLIC SCHOOL BUILDING CAPITAL FUND
NORTH CAROLINA EDUCATION LOTTERY
County: Orange County
LEA: Orange County Schools
Address: P.O. Box 8181 Hillsborough, NC
Project Title:
Location:
FY 2014 -15 Debt Service (G.O. Bonds)
Type of Facility:
Approved:
Date:
Contact Person: Clarence Grier
Title: Assistant County Mgr /CFO
Phone: (919) 245 -2453
North Carolina General Statutes, Chapter 18C, provides that a portion of the proceeds of the North
Carolina State Lottery Fund be transferred to the Public School Building Capital Fund in accordance
with G.S. 115C- 546.2. Further, G.S. 115C -546.2 (d) has been amended to include the following:
(3) No county shall have to provide matching funds...
(4) A county may use monies in this Fund to pay for school construction projects in local school
administrative units and to retire indebtedness incurred for school construction projects.
(5) ,A county may not use monies in this Fund to pay for school technology needs.
As used in this section, "Public School Buildings" shall include only facilities for individual schools that
are used for instructional and 'related purposes, and does not include central administration,
maintenance, or other facilities. Applications must be submitted within one year following the
date of final payment to the Contractor or Vendor.
Short description of Construction Project: Debt Service associated with G.O. Bonds issued Fall 2005 for
Orange County Schools Gravelly Hill Middle School
Estimated Costs:
Purchase of Land
Planning and Design Services
New Construction
Additions / Renovations
Repair
Debt Payment / Bond Payment
TOTAL
Estimated Project Beginning Date: July 2014
$
218,597.00
$ 218,597.00
Est. Project Completion Date: June 2015
We, the 'undersigned, agree to submit a statement of state monies expended for this project within 60
days following completion of the project.
The County Commissioners and the Board of Education do hereby jointly request approval of the above
project, and request release of $ 218,597.00 from the Public School
Building Capital Fund (Lottery Distribution). We certify that the project herein described is within the
parameters of G.S. 115C -546.
(Signature — Chair, County Commissioners) (Date)
(Signature — Chair, Board of Education) (Date)
Form Date: July 01, 2011