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Home My WebLink AboutORD-2014-038 Fiscal Year 14-15 Budget Amendment #21 ORD- 2014 -038 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: October 21, 2014 Action Agenda Item No. 6 -c SUBJECT: Fiscal Year 2014 -15 Budget Amendment #2 DEPARTMENT: Finance and Administrative PUBLIC HEARING: (Y /N) No Services ATTACHMENT(S): Attachment 1. Budget as Amended Spreadsheet Attachment 2. Year -To -Date Budget Summary INFORMATION CONTACT: Clarence Grier, (919) 245 -2453 PURPOSE: To approve budget ordinance amendments for fiscal year 2014 -15. BACKGROUND: Department on Aging 1. The Department on Aging has received revenue notification for the following programs: • Senior Health Insurance Information Program (SHIIP) — funds of $1,750 awarded by the N. C. Department of Insurance. Staff will use the funds to promote the Medicare Improvements for Patients and Providers Act. • Public Television — a $2,500 donation, from UNC Health Care, in support of "In Praise of Age," a weekly talk show about senior issues. This budget amendment provides for the receipt of these revenues (See Attachment 1, column 1). Library Services 2. The Library has received donations totaling $1,365 from the Friends of the Library. The donation will fund supplies and prizes for the Main Library's reading program. This budget amendment provides for the receipt of these additional donations. (See Attachment 1, column 2) Department of Social Services 3. The Department of Social Services has received additional revenues for the following programs: • Child Day Care — receipt of the second quarter payment of $1,283,804 to provide childcare services and subsidies to low- income families. 2 • Smart Start Enhancement Program — receipt of a second quarter payment of $255,000 for Smart Start Subsidized Child Care program administration. The department will pay program funds directly to childcare providers. This budget amendment provides for the receipt of these additional funds. (See Attachment 1, column 3) Health Department 4. At the September 24, 2014 Board of Health meeting, several fees were reviewed and changes approved. Due to increased fees from the NC State Laboratory of Public Health, the Health Department recommended to the Board of Health an increase in the fees that were affected by the increase in state lab fees. The Board of Health has approved changing the fees as recommended by the Health Department, effective January 1, 2015. This will be the first increase in these fees since 2005, which also occurred due to an increase in state lab fees. Based on the increased fees, the department anticipates $21,500 in additional revenue in FY 2014 -15. The following fee changes were approved by the Orange County Board of Health at their September 24, 2014 meeting: Category Old Lab Fee Schedule FY13/14 ($) New Lab Fee Schedule (9/1/14) Orange County Current Fee ($) Orange County Proposed ($) Microbiology' Total Coliform P/A 3.09 23 25 60 Total Coliform MPN 3.09* 26 25 65 Fecal Coliform 3.09* 26 25 65 Fecal Coliform /Streptococcus 3.09* 45 25 85 Enterococcus, MPN 3.09* 26 25 65 Iron Bacteria 3.09* 28 25 65 Sulfur /Sulfate - Reducing 3.09* 35 25 75 Pseudomonas — MTF or MPN 3.09* 26 25 65 Heterotrophic Plate Count 3.09* 20 25 60 Inorganic Chemistry: Full Inorganic Panel 3.15 74 35 110 Metals Panel 3.15* 55 35 95 Individual Metals 3.15* 40 35 80 Anions — Fl, Cl, Sulf 3.15* 25 35 65 Disinfection By- products 3.15* 25 35 65 Fluoride — Physician, Dentist request 2.80* 25 No charge 25* N itrate /N itrite 7.55 25 25 65 Arsenic Speciation 3.15* 25 35 65 Organic Chemistry: Pesticides 23.99 74 75 110 Herbicides 23.99 74 75 110 Petroleum products 28.26 74 75 110 Volatile Organic Chemicals 26.91 74 75 110 New Well Full Well Panel 73.95 74 100 Included in well permit Existing Well Full Well Panel 74 100 110 * Currently by request With this budget amendment, the Board of County Commissioners amends the FY 2014 -15 County Fee Schedule to include the above mentioned fee changes in the Health Department, and provides for the receipt of an anticipated $21,500 in additional revenues in FY 2014 -15 as a result of these fee changes. (See Attachment 1, column 4) C FINANCIAL IMPACT: Financial impacts are included in the background information above. RECOMMENDATION(S): The Manager recommends the Board approve budget ordinance amendments for fiscal year 2014 -15. Attachment 1. Orange County Proposed 2014 -15 Budget Amendment The 2014-15 Orange County Budget Ordinance is amended as follows. Expenditures Governing & Management Original Budget Encumbrance Carry Forwards Budget as Amended Budget as Amended Through BOA #1 Receipt of Lottery Proceeds ($137,920) as revenue in the General Fund and substitutes the amount of lottery funds for debt service for CHCCS as additional PAYGO funds for school capital needs and projects Budget as Amended Through BOA #1 -A #1 Department on Aging receipt for the SHIIP program ($1,750) and In Praise of Age ($2,500) programs. #2 Donations totalling $1,365 from Friends of the Libraryforthe reading program. #3 Social Services receipt of state revenue for child Day care ($1,263,604) and Smart Start ($255,000) subsidies. #4 Health Department changes to fee h due scedule d to changes in State lab charges Budget as Amended Through BOA #2 General Fund Revenue $ 19,372,273 $ $ 19,372,273 $ 19,403,077 $ $ 19,403,077 $ $ Property Taxes $ 145,714,650 $ $ 145,714,650 $ 145,714,650 $ $ 145,714,650 $ $ $ $ $ 145,714,650 Sales Taxes $ 19,001,962 $ $ 19,001,962 $ 19,001,962 $ $ 19,001,962 $ $ $ $ 19,001,962 License and Permits $ 313,000 $ $ 313,000 $ 313,000 $ $ 313,000 $ $ $ $ 313,000 Community Planning $ $ 374,152 $ $ $ $ 17,196,401 $ 17,196,401 $ Aging $ 541,480 $ 18,735,205 $ 541,480 $ 546,087 $ 546,087 $ 4,250 $ 1,975,703 $ 4,250 $ 550,337 Child Support Enforcement $ 1,270,000 $ 1,979,953 $ 1,270,000 $ 1,270,000 $ 1,270,000 $ 7,919,990 $ 7,919,990 $ 1,270,000 Emergency Management $ $ 7,941,490 $ $ $ $ 210,279 $ 210,279 $ Health $ 871,740 $ 210,279 $ 871,740 $ 880,690 $ 880,690 $ 1,355,973 $ 1,355,973 $ 880,690 Library $ 100,000 $ 1,355,973 $ 100,000 $ 100,000 $ 100,000 $ 2,337,980 $ 2,337,980 $ 100,000 OPT $ 611,647 $ 2,337,980 $ 611,647 $ 611,647 $ $ 611,647 $ 32,337,570 $ $ 32,337,570 $ 4,250 $ 611,647 Sheriff $ 184,469 $ 33,902,124 $ 184,469 $ 184,469 $ $ 184,469 $ 22,391,107 $ $ 22,391,107 $ $ 184,469 Social Services $ 8,843,373 $ 22,391,107 $ 8,843,373 $ 8,843,373 $ 8,843,373 $ 1,910,714 $ 1,538,804 $ 10,382,177 Tax Administration $ 45,200 $ 1,912,079 $ 45,200 $ 45,200 $ 45,200 $ 693,947 $ 693,947 $ 45,200 Local $ 1,038,426 $ 693,947 $ 1,038,426 $ 1,042,231 $ 1,042,231 $ 91,374 $ 91,374 $ 1,042,231 Other $ 69,151 $ 91,374 $ 69,151 $ 69,151 $ 137,920 $ 207,071 $ 2,696,035 $ $ 2,696,035 $ $ 207,071 Intergovernmental $ 13,575,486 $ $ 13,575,486 $ 13,592,848 $ 137,920 $ 13,730,768 $ 4,250 $ $ 1,538,804 $ $ 15,273,822 Aging $ 67,100 $ 93,456,398 $ 67,100 $ 68,068 $ 68,068 $ 5,221,769 $ 137,920 $ 5,359,689 $ $ 68,068 Child Support Enforcement $ 1,100 $ 5,359,689 $ 1,100 $ 1,100 1 $ $ 1,100 1 $ 200,632,084 $ 137,920 $ 200,770,004 $ 4,250 $ 1,100 Planning and Inspections $ 707,330 $ 202,335,923 $ 707,330 $ 707,330 $ 707,330 $ 707,330 Emergency Management $ 2,240,215 $ 2,240,215 $ 2,240,215 $ 2,240,215 $ 2,240,215 Health $ 1,364,166 $ 1,364,166 $ 1,364,166 $ 1,364,166 $ 21,500 $ 1,385,666 Library $ 29,850 $ 29,850 $ 29,850 $ 29,850 $ 29,850 OPT $ 96,500 $ 96,500 $ 96,500 $ 96,500 $ 96,500 Register of Deeds $ 1,393,687 $ 1,393,687 $ 1,393,687 $ 1,393,687 $ 1,393,687 Sheriff $ 2,591,700 $ 2,591,700 $ 2,591,700 $ 2,591,700 $ 2,591,700 Tax Administration $ 336,201 $ 336,201 $ 336,201 $ 336,201 $ 336,201 Other $ 971,156 $ 971,156 $ 977,336 $ 977,336 $ 977,336 Charges for Service $ 9,799,005 $ $ 9,799,005 $ 9,806,153 $ $ 9,806,153 $ $ $ $ 21,500 $ 9,827,653 Investment Earnings $ 105,000 $ 105,000 $ 105,000 $ $ 105,000 $ $ $ $ 105,000 Miscellaneous $ 798,065 $ 798,065 $ 895,224 $ 895,224 $ 1,365 $ 896,589 Transfers from Other Funds $ 1,052,600 $ 1,052,600 $ 1,052,600 $ 1,052,600 i $ 1,052,600 Fund Balance $ 10,068,343 $ 10,068,343 $ 10,150,647 $ 10,150,647 $ 10,150,647 Total General Fund Revenues $ 200,428,111 $ $ 200,428,111 $ 200,632,084 $ 137,920 $ 200,770,004 $ 4,250 $ 1,365 $ 1,538,804 $ 21,500 $ 202,335,923 Expenditures Governing & Management $ 17,550,722 $ $ 17,550,722 $ 17,563,722 $ $ 17,563,722 $ $ $ $ 17,563,722 General Services $ 19,372,273 $ $ 19,372,273 $ 19,403,077 $ $ 19,403,077 $ $ $ $ 19,403,077 Community & Environment $ 7,548,601 $ $ 7,548,601 $ 7,562,406 $ $ 7,562,406 $ $ $ $ 7,562,406 Child Support Enforcement $ 967,092 $ 967,092 $ 967,092 $ 967,092 $ 967,092 Cooperative Extension $ 367,972 $ 367,972 $ 374,152 $ 374,152 $ 374,152 Department of Social Services $ 17,196,401 $ 17,196,401 $ 17,196,401 $ 17,196,401 $ 1,538,804 $ 18,735,205 Department on Aging $ 1,896,783 $ 1,896,783 $ 1,975,703 $ 1,975,703 $ 4,250 $ 1,979,953 Health $ 7,910,226 $ 7,910,226 $ 7,919,990 $ 7,919,990 $ 21,500 $ 7,941,490 Housin , Human Ri hts & Comm Dev $ 210,279 $ 210,279 $ 210,279 $ 210,279 $ 210,279 OPC Area Program $ 1,355,973 $ 1,355,973 $ 1,355,973 $ 1,355,973 $ 1,355,973 Non Departmental $ 2,337,980 $ 2,337,980 $ 2,337,980 $ 2,337,980 $ 2,337,980 Human Services $ 32,242,706 $ $ 32,242,706 $ 32,337,570 $ $ 32,337,570 $ 4,250 $ $ 1,538,804 $ 21,500 $ 33,902,124 Public Safety $ 22,382,107 $ $ 22,382,107 $ 22,391,107 $ $ 22,391,107 $ $ $ $ 22,391,107 Library Services $ 1,910,714 $ 1,910,714 $ 1,910,714 $ 1,910,714 $ 1,365 $ 1,912,079 Library/Municipal Support $ 693,947 $ 693,947 $ 693,947 $ 693,947 $ 693,947 Non-Departmental $ 91,374 $ 91,374 $ 91,374 $ 91,374 $ 91,374 Culture & Recreation $ 2,696,035 1 $ $ 2,696,035 $ 2,696,035 $ $ 2,696,035 $ $ 1,365 $ $ 2,697,400 Education $ 93,456,398 $ 93,456,398 $ 93,456,398 $ $ 93,456,398 $ $ $ $ 93,456,398 Transfers Out $ 5,179,269 $ 5,179,269 $ 5,221,769 $ 137,920 $ 5,359,689 $ $ $ $ 5,359,689 Total General Fund Appropriation $ 200,428,111 1 $ $ 200,428,111 1 $ 200,632,084 $ 137,920 $ 200,770,004 $ 4,250 $ 1,365 $ 1,538,804 $ 21,500 $ 202,335,923 School Capital Project Fund Revenues TraDSferfrom General Fund $ 3,724,849 $ 3,724,849 $ 3,724,849 $ 137,920 $ 3,862,769 $ - $ - $ $ 3,862,769 Transfer from School Reserve Fund $ $ $ $ - $ $ - $ - $ $ Attachment 1. Orange County Proposed 2014 -15 Budget Amendment The 2014-15 Orange County Budget Ordinance is amended as follows. Total Revenues Expenditures School Capital Projects $ 3,724,849 $ 3,724,849 $ 3,724,849 $ 137,920 $ 3,862,769 $ Receipt of Lottery Proceeds ($137,920) as revenue in the General Fund and #1 Department on #3 Social Services #4 Health Department Encumbrance Budget as Budget as Amended substitutes the Budget as Amended Aging receipt for the #2 Donations totalling $1,365 from Friends of receipt of state revenue for child Day care changes to fee Budget as Amended Original Budget Carry Forwards Amended Through BOA #1 amount of lottery Through BOA #1 -A SHIIP program ($1,750) and In Praise of Age the Libraryforthe ($1,263,604) and schedule due to changes in State lab Through BOA #2 funds for debt ($2,500) reading program. Smart Start ($255,000) charges service for CHCCS programs. subsidies. as additional PAYGO funds for school capital needs and projects $ 3,724,849 $ - $ 3,724,849 $ 3,724,849 $ 137,920 $ 3,862,769 $ - $ - $ $ 3,862,769 Expenditures School Capital Projects $ 3,724,849 $ 3,724,849 $ 3,724,849 $ 137,920 $ 3,862,769 $ Attachment 2 Year -To -Date Budget Summary Fiscal Year 2014 -15 General Fund Budget Summary Original General Fund Budget $200,428,111 Additional Revenue Received Through 82.700 Budget Amendment #2 (October 21, 2014) Grant Funds $1,550,331 Non Grant Funds $275,177 General Fund - Fund Balance for Anticipated Appropriations (i.e. Encumbrances) General Fund - Fund Balance Appropriated to Cover Anticipated and Unanticipated Expenditures $82,304 Total Amended General Fund Budget $202,335,923 Dollar Change in 2014 -15 Approved General Fund Budget $1,907,812 % Change in 2014 -15 Approved General Fund Budget 1 0.95% Authorized Full Time Equivalent Positions Original Approved General Fund Full Time Equivalent Positions 842.550 Original Approved Other Funds Full Time Equivalent Positions 82.700 Position Reductions during Mid -Year Additional Positions Approved Mid -Year Total Approved Full- Time - Equivalent Positions for Fiscal Year 2014 -15 925.250 Paul: includes $9,000 for Orange County's share of a possible joint regional public safety training facility (BOA #1); $30,804 to cover 2nd Primary election costs (BOA #1); transfer of $42,500 in deferred revenue /in -flows from the General Fund to the Grant Projects Fund (BOA #1)