HomeMy WebLinkAboutAgenda - 12-14-2004-
Orange County
Board of Commissioners
Agenda
Regular Meeting
Tuesday, December 14, 2004
7:30 p.m.
Southern Human Services Center
2501 Homestead Road
Chapel Hill, NC 27514
Note: Background flaterial
on all abstracts
available in the
Clerk's Oftice
Compliance with the "Americans with Disabilities Act" -Interpreter services and/or special sound
equipment are available on request. Call the County Clerk's Office at 732-8181, extension 2130. If you
are disabled and need assistance with reasonable accommodations, contact the ADA Coordinator in the
County Manager's Office at 732-8181, extension 2300 or TDD# 644-3045.
1. Additions or Changes to the Agenda (7:30-7:35)
PUBLIC CH.~RGE
The Board of Commissioners pledges to the citizens of Orange County its respect. The Board asks its citizens to
conduct themselves in a respectful, courteous manner, both with the Board and with fellow citizens. At any time
should any member of the Board or any citizen fail to observe this public charge, the Chair will ask the offending
person to leave the meeting until that individual regains personal control. Should decorum fail to be restored the
Chair tivill recess the meeting until such time that a genuine commitment to this public charge is observed
2. Public Conunents (7:35-7:45}
(~?Ve would appreciate you signing the pad ahead of time so that you are not overlooked.)
a. Matters not on the Printed Agenda
b. flatters on the Printed Agenda
(These matters will be considered when the Board addresses that item on the agenda belo~~-~.)
3. Board Conunents (7:45-8:00}
4. County 11~Ianager's Report (8:00-8:05)
5. Items for Decision--Consent Agenda (8:05-8:15)
a. Minutes
The Board will consider correcting and/or approving the minutes for the November 3, 2004 regular meeting
as submitted by the Clerk to the Board.
b. Appointments -None
c. Property TaY Release
The Board will consider adoption of a resolution to release property value related to one (1) request for
property tax release in accordance with N. C. General Statute 105-381.
d. Property Value Changes
The Board will consider approving value changes made in property values after the 2004 Board of
Equalization and Revier~~ adjourned.
e. Applications for Property Tax Etemption
The Board will consider three (3) untimely applications for granting exempt status from ad valorem taxation
for the 2004 tax year.
f. CJPP Grant Acceptance
The Board will consider accepting Criminal Justice Partnership Program (CJPP) implementation grant funds
totaling $165,221 from the NC Department of Correction and authorize the Chair to sign, contingent upon
final review by staff and the County Attorney.
g. CJPP 2004-2005 Ser~~ice Continuation Contracts
The Board will consider approving contracts for the continuation of services provided through the NC
Criminal Justice Partnership Program {CJPP) Correction and authorize the Chair to sign, contingent upon
final revie~~~• by staff and the County Attorney.
h. Central Recreation Center Play~round Apparatus
The Board «~ill receive a staff summary of community feedback and consider granting approval for the
purchase and installation of playground apparatus at the Central Recreation Center located at the Whiffed
Complex; and authorize the staff to proceed with solicitation of bids.
i. Budget Amendment #6
The Board ti~~ill consider approving budget, capital and grant project ordinance amendments for fiscal year
20f)4-05.
j. Approval of Fuiancvi6 Arrangement for Efland ~~olunteer Fire Company, Inc. to Purchase a
Replacement Fire Tanker
The Board will consider approving a request from Efland Volunteer Fire Company, Inc. to enter into a
financing arrangement to purchase a tanker and authorize the Board of Commissioner Chair to sign the
appropriate documents.
k. Contract Approval: Coulter, Jewell and Thames for Consulting En6ineeizn6 Services Related to
the Expansion of Sewer and/or «='ater Utilities veto Areas Delinecl by the 1997 Efland Sewer Bond
The Board will consider approving a contract that will provide for construction design, project
administration/management, construction,'easement survey and constriction oversight for the Efland and
Buckhorn utility expansion project, as well as Master planning of the utility layout of the Buckhorn EDD;
and authorize the Chair to sign, contingent upon final review by staff and the County Attorney.
1. Forest Service Contract for Fiscal Year 2004-OS
The Board will consider approving the annual agreement between Orange County and the North Carolina
Department of Environment and Natural Resources (DENR) for protection, development, reforestation,
management and improvement of forestlands located in the County and authorize the Chair to sign, subject
to final revie~~• by staff and the County Attorney.
m. 2004-2005 Small Business and Technology Development Center (SBTDC) Contract Renewal
The Board will consider renewal of a contract to continue support of small business development services
for Orange county residents, as stated in the Economic Development Strategic Plan adopted l~•Iay 14, 1996,
and reaffirmed by the Economic Development Commission in its strategic planning session in August 2000;
and authorize the Manager and Clerk to the Board to execute the contract subject to final review by staff and
the County Attorney.
n. Lease Renes~ral: 501 t~'. Franklin Street, Suite #105
The Board will consider approving a lease renewal with Terradotta.com, asoftware consulting firm, for
space at 501 W. Franklin Street commencing on December 3, 2004 through December 2, 2005 and authorize
the Chair to sign.
o. Bid Award: Hook Truck for Orange County Solid «-'aste
The Board will consider a«~arding a bid to Volvo & GMC Truck Center of Charlotte, NC for a Hook Truck
for a cost of $111,632.04,the Orange County Solid Waste Management Department: and authorize the
Purchasing Director to execute the necessary papeY•~~•ork.
p. E11~IS and Rescue Franchise Agreements (Second Readvi~)
The Board will consider approving, on second reading, proposed ambulance franchise agreements by
ordinance for the two active volunteer rescue squads in the County.
q. Access to «~ Bather and Emergency Information at the Government Services Center
The Board will consider action to provide access to weather and news information on the television located
in the large meeting room at the Government Services Center.
r. Congestion l~7itigation and Air Quality (CMAQ} Grant Application
The Board twill consider a resolution conceptually endorsing the submission of an application for Congestion
Mitigation and Air Quality (CMAQ} funds to construct a 125-space park and ride lot and to initiate new
transit service, Orange Public Transportation Intro-Hillsborough route.
s. Agreement with Orange Soil and «'ater Conservation District for Quentin W. Patterson
Photagraphic Art Collection Proiects
The Board «Till consider approving an agreement between Orange County and the Orange Soil and Water
Conservation District that ~-ould permit the County to administer a donation of $20,000 and a photographic
art collection on behalf of the District; and authorize the Chair to sign, subject to final review by staff and
the County Attorney.
b. Resolutions or Proclamations (8:15-8:35}
a. Resolution of Approval -Agricultural and Watershed Protection C"onservation Easement for
John and Carolyn Lloyd
The Board will consider a resolution to approve the acceptance of an agricultural and watershed protection
conservation easement form John and Carolyn Lloyd, the conservation easement to be held jointly by
Orange County and the Orange Water and Sewer Authority (OWASA) and authorize the Chair to sign.
b. A Resolution Establishing the Intent of Durham t~ounty, Durham City, and Orange County to
Cooperate with Regard to Planning Issues in Certain Defined Areas
The Board will consider a resolution establishing the intent of Durham County, Durham City, and Orange
County to cooperate with regard to planning issues in certain defined areas; and authorize the Chair to sign
pending any final review by staff and the County Attorney.
7. Special Presentations (8:35-9:10}
a. Social Services Board Request to Establish a Day Care Trust Fund With the $10p,000 Reserved in
the Social Safety Net
The Board will consider a request from the Social Services Board to release day care funds totaling $100,000
appropriated in the Safety Net Fund to the Department of Social Services (DSS} in order that DSS can
provide subsidy to additional families on the Department's day care waiting list under policies developed by
the Social Services Board.
b. Educational Excellence Work Group Update
The Board will receive an update about the UNC School of Education team that has been working to provide
research and analysis about the resources available to the two school systems in Orange County.
c. Progress Report from Robert Segal, CPA, for School Efficiency Study
The Board will receive an update from the firm of Robert S. Segal, CPA, PA regarding preliminary findings
from an examination of opportunities for achieving budgetary efficiencies in the operations of the two school
systems.
d. Authorization foi• Development of Professional Contracts Related to the Assessment of
SpoitsPlex/Senior Center Proposal
The Board will consider authorizing the staff to engage a financial business analyst, and other consultants as
needed, to conduct due diligence evaluations related to the possible acquisition by the County of the Triangle
SportsPlex property, subject to final review by staff and the County Attorney, and authorize the Chair to
sign; and authorize the Manager to execute additional professional service contracts as needed, with the total
amount for all professional services not to exceed $30,000.
S. Public Hearings
9. Items for Decision--Regular Agenda
a. Southern Orange Senior Center Project Budget (9:10-9:25)
The Board will consider establishing a budget of $4.1 million to support the facility program for the new
25,000 square foot Southern Orange Senior Center, being developed in collaboration with the Southern
Orange Senior Center Planning Committee; and direct staff to bring forward funding options by January
2005, that addresses the construction of both senior centers.
b. 1D-Year Student Membershiu Projections and Schools Adequate Public Facilities Ordinance
(SAPFO) Implications (9:25-9:45}
The Board will consider approval of November 15, 2004 actual membership and capacity numbers of the
Orange County Schools and Chapel Hill-Carrboro City Schools; to receive 10-year student membership
projections developed through agreed-upon models; and to consider reallocation a portion of currently
programmed debt issuance to address anticipated cost overruns in various critical school and County capital
projects.
c. Comprehensive Plan Land Use Element Update -Public Outreach Follow-up Proposal {9:45-
10:00)
The Board will consider the Planning Staff's proposal for "Public Outreach Follow-up" that has been
requested by the Board to occur prior to formal Public Hearing on the Comprehensive Plan Land Use
Element Update; and authorize the staff to proceed.
d. Selection of a Professional Planning Consultant for the Development of a Countywide Transfer of
Development Rights (TDR) Program { 10:00-10:20)
The Board will consider selecting a consultant to assess the feasibility of a Transfer of Development Rights
(TDR) program for Orange County for a sum not to exceed $39,100.
e. Appointments {10:20-10:30)
(1) Orange Comity Plamung Board -Three New Appointments
The Board «-ill consider making new appointments to the Orange County Planning Board.
(2) Intergovernmental Parks (IPl `York Group -New Apponitments/Reappointments
The Board will consider reappointments and new appointments to the Intergovernmental Parks Work
Group (IPt~'G), including a BOCC representative.
(3) Alcoholic Beverage Control Board (4BC Board) -Two New Appointments
The Board will consider making new appointments to the Alcoholic Beverage Control Board.
(4) Agricultural Center Work Group
The Board will consider appointments to the Agricultural Center Work Group.
(5) Orange C~aunty~Chapel Hill Visitor's Bureau -One New Apponitment
The Board will consider making one ne«~~ appointment to the Orange CountylChapel Hill Visitor's
Bureau.
(6) Nursing Home Community Advisory C"ommittee
The Board will consider making new appointments to the Nursing Home Community Advisory
Committee.
(7) Efland/A~Iebane Small Area Plan Task Force
The Board will consider making initial appointments to the Efland!Mebane Small Area Plan Task Force.
($) Recreation and Parks Advisory Council -Two New Appointments
The Board will consider making new appointments to the Recreation and Parks Advisory Council.
(9) Commission for the Environment.
The Board will consider making one ne«-~ appointments to the Commission for the Environment.
10. Reports
11. Closed Session
12. Adjourmnent
Note: Access the cagendca through the County's web site, www.co.orunge.nc.us