HomeMy WebLinkAboutAgenda - 03-12-2019 Item 1 - County Commissioners Boards and Commissions – Annual Work Plans Reports 1
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: March 12, 2019
Action Agenda
Item No. 1
SUBJECT: County Commissioners: Boards and Commissions —Annual Work Plans/Reports
DEPARTMENT: Board of Commissioners
ATTACHMENT(S): INFORMATION CONTACT:
Listing of Annual Summaries and Work Clerk's Office, 245-2130
Plans
PURPOSE: To provide feedback and/or direction on the first group of boards and commissions'
annual work plans/reports with their Chairs (or representatives) in attendance. (A second group
of boards and commissions' annual work plans/reports is scheduled for the Board's April 4, 2019
work session.)
BACKGROUND: In the past, as part of the Board of Commissioners' annual planning and goal
setting retreats, the Board requested and reviewed/provided feedback on annual
summaries/work plans from the County's internal advisory boards and commissions. This
information provided the Board with a yearly overview of the boards and commissions and their
projected goals for the upcoming year. This particular process ended in 2007. The Board
decided at its April 13, 2010 meeting to reinstate this process independent of the Board's annual
retreats.
External Boards (that the BOCC appoints to):
• Carrboro Northern Transition - Anahid, Amy Jeroloman and Deb Rich - report attached
• Carrboro Planning Board - unable to attend but sent attached report (Susan Poulton)
• Chapel Hill Parks, Greenways and Recreation Commission - unable to attend but sent
attached report (Alice Armstrong)
• Chapel Hill Planning Commission - Michael Everhart (may be in attendance)
External Boards below did not respond to invitation to attend/send report:
• Carrboro Board of Adjustment
• Chapel Hill Board of Adjustment
• Chapel Hill Library Board of Trustees
• Hillsborough Board of Adjustment
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• Hillsborough Planning Board
• Mebane Board of Adjustment
• Mebane Planning Board
Internal Boards Representative(s) Presenting
Adult Care Home Community Advisory Committee Michael Zuber, Chair
Advisory Board on Aging Peggy Cohn, Chair
Nursing Home Community Advisory Committee Vibeke Talley, Chair
Affordable Housing Advisory Board Keith Cook, Chair
Housing Authority Tammy Jacobs, Vice Chair
Human Relations Commission Deborah Stroman, Chair
Board of Adjustment Craig Benedict, Planning Director
OUTBoard (Orange Unified Transportation Board) Art Menius, Chair
Planning Board (Orange County) Lydia Wegman, Chair
FINANCIAL IMPACT: There is no financial impact associated with providing feedback and/or
direction on the boards and commissions' annual work plans/reports.
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is applicable to
this item:
• GOAL: ENABLE FULL CIVIC PARTICIPATION
Ensure that Orange County residents are able to engage government through voting and
volunteering by eliminating disparities in participation and barriers to participation.
RECOMMENDATION(S): The Manager recommends the Board review the annual work plans
from advisory boards and commissions and provide feedback and/or direction.
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BOARDS AND COMMISSIONS- March 12tn
External Boards
1. Northern Area Transition Advisory Committee Page # 5-7
2. Carrboro Planning Board Page # 8
3. Chapel Hill Parks and Greenways Commission Page # 9-10
Internal Boards
1. Adult Care Home Community Advisory Committee Page # 11-13
2. Advisory Board on Aging Page # 14-16
3. Nursing Home Community Advisory Committee Page # 17-18
4. Affordable Housing Advisory Board Page # 19-23
5. Housing Authority Page # 24-27
6. Human Relations Commission Page # 28-33
7. Board of Adjustment Page # 34-36
8. OUTBoard (Orange Unified Transportation Board) Page # 37-44
9. Planning Board (Orange County) Page # 45-51
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THIS PAGE INTENTIONALLY LEFT BLANK
Annual Report 5
Northern Area Transition Advisory Committee
to the Orange County Commissioners
Submitted 2/11/2019
The primary purpose of the Northern Transition Area Advisory Committee(NTAAC) is to review and
make recommendations about development and planning concerns in the area of Orange County under
Carrboro's jurisdiction.The following annual report highlights the work of the NTAAC from November 2017-
November 2018. Please note that the NTAAC has not met since November 2018 because there were no items
brought to the committee for consideration.
(1)Proposal for Lizht Industrial Land Uses on Town-Owned Property at 7917 Old NC 86
The rezoning and development of the Town owned property at 7917 Old NC 86 to light Industrial
would provide businesses with affordable and quality space to grow,positively affecting our local economy.
The NTAAC represents the interests of residents and adjacent property owners of the Northern Area in these
discussions.
Areas of interests include:
• Traffic impacts on Old NC 86 and Twin Creeks Park entrance as well as mitigation strategies
• Impacts on adjacent properties with regards to noise,lighting, scenery and view obstruction,water
quality,buffers
• Terms and definition of light-industrial in regards to the surrounding rural landscape
• Consideration for multi-use paths, sidewalks, and greenhouses
• The Towns dual roles of developer and enforcer of the process(Land Use Ordinance, etc.)
• Funding details for development of the property,potential funding partners, and cost projections
• Flooding and Stormwater impacts. Recently Hurricanes Florence and Michael brought significant and
swift flooding to this area, making Old NC 86 briefly impassable, both at 7917 Old NC 86 and the future
entrance to Twin Creeks Park(across from 8021 Old NC 86.)
NTAAC requests that the Commissions have NCDOT Engineers review the area with the above
specific considerations. The NTAAC also requests that residents and interested parties, such as Town
commissions and boards, be emailed in advance in a timely manner when this project is to be discussed. The
NTAAC continues to seek information on the project and we would appreciate any update on this project from
the Commissioners.
(2) Trash and Traffic Concerns on Old NC 86&Eubanks Roads
The NTAAC remains concerned about the excessive trash along Old NC 86(i.e., from Calvander to
Eubanks Rd).With the close proximity to the County's Solid Waste Center,trash and debris often fall from
vehicles on Old NC 86 and garbage accumulates along this road at a more rapid rate than at other locations.
The NTAAC again recommends to County Commissioners that the collection schedule be revised given that
the road is too dangerous for community groups to sponsor or adopt for cleanup.
The NTAAC remains concerned with the traffic along Old NC 86 and Eubanks Road. On school
mornings,traffic backs up on Eubanks Road by Morris Grove since the traffic circle does not have a dedicated
right turn lane into the school. During weekday mornings,residents can no longer safely make a left turn onto
Old NC 86 on the stretch of Old NC 86 from Calvander to Eubanks Rd given the amount of cross traffic on
Old NC 86. In November 2017,the NTAAC reported to the BoA these concerns and recommendations for
mitigating traffic. In April 2018,the same concerns and recommendations were reported to the County
Commissioners. The NTAAC requests that any information be shared with us about traffic studies or car
counts done by the NCDOT and/or any plans for road infrastructure improvements.
Additionally, as part of the Way Finding Project(see#2 under"Additional Items of Interest")NZ"C
recommended that directional signage at the intersection of Eubanks Road and Old NC 86 would be helpful,
particularly as the area grows and motorists less familiar with that intersection need to ascertain directions to
Hillsborough and Carrboro.
(3)North-South Connector Road via Lake Hogan Farms Extension
The NTAAC continues to advocate for the completion of the North-South Connector Road,using
Lake Hogan Road Extension,northward to Eubanks Road and Morris Grove School, as a solution to traffic
and safety issues. This connector road would provide an alternate route to Old NC 86 as well as improve
traffic circulation and safety for the surrounding area including Hogan Farms and the future Twin Creeks Park.
Carrboro Planning Staff confirmed the last phase of the development Ballentine/MI Homes has stalled,but an
engineering review of bridge crossing is underway. (The connector's current path requires two bridge
crossings.) The NTAAC recommends that the Orange County Board of Commissioners and Board of Aldermen
discuss the North-South Connector Roadproject at their next joint meeting. We are concerned that these joint
meetings have been cancelled for the past two years. We also request an update on what funding, if any, the
County has allotted to the Twin Creeks Parks and the completion of the connector road.
The rest of the NTAAC's projects from the past year are listed below in the report. As you can see,
the majority of these projects involve Old NC 86.We believe this focus will continue into the future.
Thank you for your time and this opportunity to provide this update. We plan to present this report in
person at the Board of Commissioners meeting on Tuesday,March 12th and can address any questions then.
Additional Items of Interest from NTAAC 7
(1) Connectivity,Multi-Use Paths, and Sidewalks
The NTAAC strongly supports the Town of Carrboro's commitment to increasing the connectivity of
the community with the creation of multi-use paths and sidewalks to facilitate pedestrian and bicyclist safety,
particularly when developing new residential and commercial areas in the Northern Transition Area(NTA).
In the past year,the NTAAC:
• Continued to advocate for the completion of the Jones Creek Pathway connecting Morris Grove
Elementary School with Lake Hogan Farm neighborhood. Currently there is an unpaved,rocky stretch
which is difficult to navigate and inaccessible for those with mobility issues.
• Strongly supported the Land Use Ordinance connectivity requirements,in lieu of bollards, at the
Wyndham Drive connection within 905 &921 Homestead Road Project.NTAAC recommended
exploring traffic calming measures. The recommendations were denied.
• Participated in several meetings concerning the developments at 610 and 716 Homestead Road near
the Lake Hogan Farm Subdivision and strongly recommended that in lieu of two sidewalks (for the
interior project),a multi-use path be added to the developments along Homestead Road. The
NTAAC's initial recommendations were denied,but the pedestrian and bicyclist safety issues remain
acute. Therefore, the NTAAC recommended that the BoA fund a multi-use path on this Northside of
Homestead Road. The developer has granted an easement, cleared the trees and shrubs, and residents
living in Hogan Farm use this route to bike to downtown Carrboro. The multi-use path on Old NC 86
between Hogan Hills road and Twin Creeks park is a model example. It is used daily by many
residents of both Hogan Farm and the NTA neighbors. (Of note,this recommendation to BoA remains
pending RE)The NTAAC report has not been presented though submitted to staff 11/7/2019.)
(2) Way Findinz Proiect
The NTAAC gave feedback on Phase 1 (i.e.,Project Area Analysis)of the Way Finding Project. The
Phase 1 report was provided by Axia, a consultant firm hired by the Town of Carrboro. The goal of the project
is to provide enhanced and consistent signage to gateway points into Carrboro as well as signage within
Carrboro itself. The NTAAC did not have any specific critiques as to the methodology of the analysis as
performed,nor object to the general conclusions as presented. The NTAAC reviewed Northern Transition
Area(NTA) signage; some is redundant and adds to roadway clutter even if it is required by NCDOT. The
NTAAC recommended that directional signage at the intersection of Eubanks Road and Old NC 86 would be
helpful,particularly as the area grows and motorists less familiar with that intersection need to ascertain
directions to Hillsborough and Carrboro. As to the signage specifics, the NTAAC recommends that there is
sufficient contrast for the text to be legible, keeping font and colors in mind. (This recommendation remains
pending.)
(3) 203 Proiect
One member of the NTAAC attended and participated in the community meetings on the 203 Project.
The committee would like to receive an update on this project specifically focusing on parking alternatives
during the construction period and the plans for the Orange County Library.
(4)Proposed FLX Applicant/Develonment at Old NC 86 and Eubanks Roads
The NTAAC has been very active in the proposed development and zoning changes within the
Northern Transitional Area for many years. In 2011,members attended a two-day charrette, along with other
neighbors and citizens. This charrette developed plans and brought forth concerns and interests regarding the
development of the property located at the corner of Old NC 86 and Eubanks Road. Members participated in
all of the public hearings and meetings for this development and new zoning, offering detailed
recommendations. The potential development of this area may have the most significant impacts the NTA has
seen in many years. With this in mind, and considering new members on the Committee,we request the BoA
and Town staff consider the NTAAC's continual need for better understanding FLX zoning and the impacts it
may bring to the area.
Respectfully Submitted and Presented by,
Amy Jeroloman—Orange County Rep to NTAAC,Current Chair
Anahid Vrana—Orange County Rep to NTAAC, Current Vice Chair
Deb Rich—Orange County Rep to NTAAC
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Carrboro Transition Area Representative to the Carrboro Planning Board
To: Orange County Board of Commissioners
From: Susan Poulton
Last year's report included an update on the Zinns' (Parker Louis, LLC) request for a
conditional zoning and annexation of two adjacent properties along Homestead Road,
905 and 921. Both requests were approved and the Zinns are now in the review
process for the conditional use permit. The Zinns are also working to submit an
application to rezone property at the northeast corner of NC Old 86 and Eubanks Road
to a Site Specific, Flexible Development District (FLX). They have indicated that they
will submit a request for voluntary annexation for that property as well.
The Lloyd Farm conditional zoning was approved in the fall, and the applicants are
working toward the submittal of a conditional use permit for the first phase of
construction which includes the anchor tenant (grocery store), energy center (gas
station), event center (open space) and the main commercial buildings across from the
anchor tenant.
The Town is with working with the Town of Chapel Hill on the Rogers Road Zoning
analysis as part of implementation of Mapping our Community's Future report.
With regard to greenways: the Phase 1 B of the Bolin Creek Greenway, also known as
the Homestead Road-Chapel Hill High School Multi-Use Path is nearing completion,
and the kick-off for the Jones Creek Greenway design was held in late January. This is
the short segment that will connect Lake Hogan Farms Road with the County's Jones
Creek Greenway.
Some of the other projects may not be quite as much of interest to the County: the
adoption of text amendments to create, and subsequent rezoning of an overlay district
for the Lloyd-Broad neighborhood to guide future development to be compatible with
existing buildings: the Zinn's CUP application for the Beaumont development along
Smith Level Road.
• Approval of the Chan live-work units along Jones Ferry Road.
• Approval of the Wildflower Learning Daycare Facility.
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Chapel Hill Parks and Greenways Commission
To: Orange County Board of Commissioners
From: Alice Armstrong
Orange County Representative
Chapel Hill Parks and Greenways Commission
Feb. 4, 2019
Thank you for the opportunity to improve communication between Chapel Hill and
Orange County commissions. I have been on the CH Parks and Greenways
Commission since September 2018. Here are relevant items we have discussed since
my appointment:
1 Inclusive playground We have approved a schematic plan for an inclusive
playground at Cedar Falls Park and are currently working on detailed design for the first
phase of construction. We have limited funds for a first phase of development and are
exploring ways to fund the majority of the facility. To my knowledge, Orange County
does not have such a playground, so it would hopefully be used by Orange County
residents as well. Perhaps we can work together to fund and build it together.
2 Regional Connectivity is a priority for the Commission. We would like to work with
Orange County on this issue, learn more about the County's plans, and coordinate
efforts (in partnership with staff). For example, what are the County's plans for the
Chapel Hill spur of the Mountains to the Sea Trail.
3. Pickleball has seen a huge growth of interest in Chapel Hill and we have
responded by building more Pickleball courts. Has there been a similar growth in
Orange County and are there any opportunities to expand Pickleball courts in the
County to help meet demand?
4. FLUM The Commission has been discussing the Future Land Use Map for Chapel
Hill (FLUM).
5. Open Space and Pathway Since I joined the commission in September, we have
discussed two proposed projects. One was the reforestation of an open space on
Cleland Road. After concerns were raised by residents, the draft plan was altered so
that part of the current lawn space will be retained and part will be forested. WE expect
a final plan sometime in 2019. The other project was a multi-use path along Fordham
Blvd. Residents have concerns about this trail because it will involve cutting down
vegetation which is a barrier between their homes and Fordham Blvd. Both have
highlighted the tension between the goals of increasing the tree canopy, improving
pedestrian and bike trails, and responding to the concerns of stakeholders.
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6. Priorities for 2019 We have been asked by the Chapel Hill Town Council to submit
our strategic budget priorities for 2019. They are
1) additional resources for routine maintenance and capital level maintenance to
allow parks, greenways, public spaces and aging infrastructure to be maintained at safe
and acceptable levels
2) update our Greenways Master Plan and Parks Master Plan (including facilities
update) and add an Open Space Master Plan and a Programming Plan. This should
include planning for the American Legion property.
3) begin to focus on non-traditional funding (grants, naming opportunities, etc) for
some capital projects. This would require a financial commitment to begin with, in terms
of personnel. The Inclusive Playground would be a good first project for this initiative.
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NAME OF BOARD: Orange County Adult Care Home Community Advisory
Committee
Report Period: January 1, 2018 to December 31, 2018
ORANGE COUNTY ADVISORY BOARDS AND COMMISSIONS
ANNUAL REPORT/ WORK PLAN FOR THE COUNTY COMMISSIONERS
The Board of Commissioners appreciates the dedication of all the volunteers on their
boards and commissions and welcomes input from various advisory boards and
commissions throughout the year. Please complete the following information, limited to
the front and back of this form. Other background materials may be provided as a
supplement to, but not as a substitute for, this form.
Person to address the BOCC at work session and contact information:
Michael Zuber, Chairman
michaelalanzuber@gmail.com
(980) 522-2702
Primary County Staff Contact:
Janice Tyler, Director for the Orange County Department on Aging
Annie Deaver, Aging Transitions Administrator, Department on Aging
Autumn Cox, Long-Term Care Ombudsman, Triangle J Council of Governments
How many times per month does this board/commission meet, including any
special meetings and sub-committee meetings?
The full committee meets bi-monthly to conduct regular business. Three
subcommittees conduct quarterly visits to assisted living facilities and annual visits to
family care homes (defined as :56 residents). Information is shared regularly between
committee members and the ombudsman via phone or e-mail.
Brief Statement of Board/Commission's Assigned Charge and Responsibilities:
We make official unannounced quarterly visits to each assisted living facility (6 total) in
the county, and unannounced annual visits to family care homes (6 total) in the county.
As advocates to residents, we listen to concerns, understand recommendations, and
work to improve their lifestyle. One purpose of our visits is to foster collaborative
relationships with facility administrators/staff to improve the quality of care. We then
prepare and submit official reports on visits to these facilities as required by the NC
Division of Aging & Adult Services. These reports summarize findings during visits to
facilities, emphasize residents' rights, and highlight concerns with the quality of care.
Additionally, we stay informed about living conditions and services for residents of long
term care ("LTC") facilities. We advise the County Department of Aging and the Triangle
J Ombudsperson about programs or ideas on improving care for residents in our
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facilities. We also encourage increased community volunteerism in Orange County's
LTC facilities. Lastly, we promote community awareness of the needs of residents in
Orange County's LTC facilities.
What are your Board/Commission's most important accomplishments?
This past year, this committee of volunteers made 21 visits to area long-term care
facilities. We trained and oriented 5 new volunteer committee members, bringing the
total volunteers to nine. We established three new sub-committees and voted in four
new officers.
Most importantly, we continued advocacy efforts on behalf of the residents of these
facilities and homes. On multiple occasions, we have made our mission and volunteer
needs known to the Chapel Hill Eldercare Resources Group. We maintained, or
improved, our relationships with our community providers. The local ombudsman
started e-mailing visitation forms to the administrators for review. Michael Zuber &
Gloria Brown also attended residents' rights training with the Triangle J Council of
Governments.
List of Specific Tasks, Events, or Functions Performed or Sponsored Annually.
Already explained above
Describe this commission's activities/accomplishments in carrying out BOCC
goal(s)/priorities
The ACHCAC's activities and accomplishments described above align closely with the
Goal 1 of the BOCC's FY2016-17 work plan: "to ensure a community network of basic
human services and infrastructure that maintains, protects, and promotes the well-being
of all county residents, and particularly the gaps in quality and quantity of long-term
senior care (and especially low-income seniors)."
Describe the collaboration relationship(s) this particular board has with other
advisory boards and commissions?
This Advisory Committee works closely with the Nursing Home Community Advisory
Committee in initiatives and activities. It also has a representative on the Orange
County Aging Advisory Board, therefore participating in the actions and efforts of that
group.
If your board/commission played the role of an Element Lead Advisory Board
involved in the 2030 Comprehensive Plan preparation process, please indicate
your board's activities/accomplishments as they may relate to the
Comprehensive Plan's goals or objectives. (The Element Lead Advisory Boards
include: Planning Board, EDC, OUTBoard, Commission for the Environment,
Historic Preservation Commission, Agriculture Preservation Board, Affordable
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Housing Board, Recreation and Parks Advisory Council)
Not Applicable.
Identify any activities this board/commission expects to carry out in 2019 as they
relate to established BOCC goals and priorities. If applicable, is there a fiscal
impact (i.e., funding, staff time, other resources) associated with these proposed
activities (please list).
1. Continuation of quarterly visits to assisted living facilities and annual visits to
family care homes in the county.
2. Conduct collaborative meetings with facility administrators or corporate
managers for facilities which continue to flounder and fail to meet resident
rights' expectations.
3. Invite County Board of Commissioners to join us on visits and see the county's
LTC conditions.
4. Collaboration with the Department of Aging's Volunteer Connect 55+ program
to increase community volunteer linkages with the county's ACHs and FCHs.
5. Identify and train three new volunteers for the committee.
What are the concerns or emerging issues your board has identified for the
upcoming year that it plans to address, or wishes to bring to the Commissioners'
attention?
1. We can improve regulatory expectations for long-term care facilities. For
example, there's currently no resident-to-staff ratio, and no handicap accessible
door requirements.
2. The conditions of many of our Orange County LTC buildings are grossly
neglected. Our visits frequently discover bed bugs, six-foot parking lot potholes,
no emergency power generators, broken kitchen refrigerators, broken HVAC, etc.
3. We believe local leaders have become apathetic and pessimistic about improving
the living conditions for our elderly in Orange County assisted living homes.
4. The Department on Aging's Master Aging Plan (MAP) doesn't address any
projects related to our assisted living facilities.
5. There's an absence of positive or negative incentives for providers to improve the
quality of care. A few of these providers offer a vital service to our community by
primarily serving residents on Medicaid. We encourage our county board of
commissioners to partner with us on exploring ways to incentivize these
companies to offer improved care.
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NAME OF BOARD/COMMISSION Advisory Board on Aging
Report Period January— December 2018
ORANGE COUNTY ADVISORY BOARDS AND COMMISSIONS
ANNUAL REPORT/ WORK PLAN FOR THE COUNTY COMMISSIONERS
The Board of Commissioners appreciates the dedication of all the volunteers on their boards and
commissions and welcomes input from various advisory boards and commissions throughout the
year. Please complete the following information, limited to the front and back of this form. Other
background materials may be provided as a supplement to, but not as a substitute for, this form.
Board/Commission Name: Advisory Board on Aging
Person to address the BOCC at work session- if applicable- and contact information:
Margaret Cohn, Advisory Board on Aging Chair, peggycohn38@gmail.com
Primary County Staff Contact: Janice Tyler, Dept. on Aging Director, jtyler@orangecountync.gov
How many times per month does this board/commission meet, including any special
meetings and sub-committee meetings?
The Advisory Board on Aging meets monthly. Members also participate in the Master Aging Plan
Steering Committee (2Xper year) and participate in six MAP Implementation work groups (quarterly
meetings). There is board representation on the Nursing Home Community Advisory Committee, the
Adult Care Home Advisory Committee, the Intergovernmental Parks and Recreation Commission,
and the OUTboard.
Brief Statement of Board/Commission's Assigned Charge and Responsibilities.
The Advisory Board on Aging suggests policy and makes recommendations to the Board of County
Commissioners and the Department on Aging while acting as the liaison between the older adults of
the county and county government. It is charged with promoting needed services, programs and
funding that impacts older adults.
What are your Board/Commission's most important accomplishments?
• The most outstanding accomplishment is the success of the Master Aging Plan and its ability
to bring our community together to successfully serve our growing aging population.
• The board is especially proud of its work on advocating for affordable housing. The Senior
Housing Report was updated and is used as a resource for the community in developing senior
housing initiatives. The development of the Home Preservation Coalition has improved the
communication among agencies and will ultimately help in getting clients served in a more
coordinated and efficient manner.
• Advocating and completion of the Passmore Center renovation.
• Funding was identified to continue the work of the OC CARES team after the ACL grant
ended, including the Dementia Friendly Business campaign and work with caregivers and persons
with dementia.
• Programs developed for older adults seeking employment. Commodity Senior FookBProgram
served 243 low-income older adults in five locations (Seymour, Passmore, Efland Cheeks
Community Center, Cedar Grove Community Center, and Carolina Spring).
• Rural Orange Action Partnership (ROAP) Steering Committee: Together with the UNC Center
for Health Equity Research, DoA formed the ROAP Steering Committee, comprised of ten individuals
from the Efland-Cheeks and Cedar Grove communities. This committee will serve as a platform for
meaningful community action and change, and its development was financially supported by the
Detroit-Academic Urban Research Center, and the University of Michigan School of Public Health.
• Continuation of two award programs to promote high quality services within long-term care
organizations — the Direct Care Worker Award and the Long Term Care Quality Service Award.
• Supporting 52 Project EngAGE Leaders serving on 13 Senior Resource Teams.
List of Specific Tasks, Events, or Functions Performed or Sponsored Annually.
• Provide Orange County representation to the Triangle J Area Agency on Aging and the
Senior Tar Heel Legislature.
• Hold an annual Master Aging Plan update meeting for the partner agencies.
• Make recommendations to the BOCC of potential legislative issues to be included in the
Orange County legislative agenda.
• Review and provide recommendations on applications for the County's Outside Agency
Grants.
Describe this board/commission's activities/accomplishments in carrying out BOCC
goals)/priorities, if applicable.
Through the MAP process this board addresses the BOCC goals of promoting and protecting the
well-being of all older adults, including addressing diversity, economic issues and the ability to age in
community.
Describe the collaboration relationship(s) this particular board has with other advisory boards
and commissions?
This board has representation on the Nursing Home and Adult Care home Community Advisory
Committee and also has representation on the OUTboard. Two representatives of this board serve
on the TJCOG-AAA Advisory Board on Aging. One representative to the Intergovernmental Parks
Workgroup.
If your board/commission played the role of an Element Lead Advisory Board involved in the
2030 Comprehensive Plan preparation process, please indicate your board's
activities/accomplishments as they may relate to the Comprehensive Plan's goals or
objectives.
(The Element Lead Advisory Boards include: Planning Board, EDC, OUTBoard, Commission
for the Environment, Historic Preservation Commission, Agriculture Preservation Board,
Affordable Housing Board, Recreation and Parks Advisory Council)
Identify any activities this board/commission expects to carry out in 2019 as they relate to
established BOCC goals and priorities.
If applicable, is there a fiscal impact (i.e., funding, staff time, other resources) associated with
these proposed activities (please list).
This board will continue to advocate for affordable senior housing; improvement of the quality of care
in long term care facilities, especially for low-income older adults; expanded transportation for rural
Orange County; expanding support services to the community centers.
What are the concerns or emerging issues your board has identified for the upcom ft year
that it plans to address, or wishes to bring to the Commissioners' attention?
• Need for more affordable and accessible senior housing, especially rental units and an
emerging concern of the number of seniors living in sub-standard housing.
• Continue to work on improving the quality of care in the long-term care facilities operating
within the county.
�usinesses
Further development of a dementia capable county including partnerships with local
and other non-profit organizations and continuation the work that was started by the OC
CARES - Administration for Community Living grant.
• The level of financial insecurity of older adults, including the emerging issue of older adults
needing to remain in the work force. Collaboration with Durham Technical Community College for
employment training.
• Addressing the growth of the older adult population that are needing support services in order
to remain in their homes.
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NAME OF BOARD/COMMISSION: Orange County Nursing Home Community Advisory
Committee
Report Period: January through December 2018
ORANGE COUNTY ADVISORY BOARDS AND COMMISSIONS
ANNUAL REPORT/ WORK PLAN FOR THE COUNTY COMMISSIONERS
The Board of Commissioners appreciates the dedication of all the volunteers on their boards
and commissions and welcomes input from various advisory boards and commissions
throughout the year. Please complete the following information, limited to the front and back of
this form. Other background materials may be provided as a supplement to, but not as a
substitute for, this form.
Board/Commission Name: Orange County Nursing Home Community Advisory Committee
Person to address the BOCC at work session- if applicable- and contact information:
Vibeke Talley, Chair. E-mail: vibandjoeghotmail.corn ; telephone: 919-732-3112.
Primary County Staff Contact: Autumn Cox, Long-Term Care Ombudsman, Triangle J
Council of Governments. Annie Deaver, Aging Transitions Administrator, Orange County
Department on Aging.
How many times per month does this board/commission meet, including any special
meetings and sub-committee meetings?
Business meetings every two months. Four visits per year from sub-committee members to
each of the five nursing homes in Orange County. This number includes Parkview Health and
Rehabilitation Center which received its Medicare/Medicaid certification in September 2018.
Brief Statement of Board/Commission's Assigned Charge and Responsibilities.
• Stay informed about living conditions and quality of life for residents living in nursing homes.
• Raise awareness about residents' rights issues and with the Ombudsman assist persons with
grievance resolution.
• Make official unannounced quarterly visits to each nursing home.
• Prepare and submit official reports on visits to nursing homes. Approved reports are posted
on the county website.
• Work with the County Department on Aging and the Triangle J Ombudsman regarding
programs to improve living conditions and quality of life for residents of nursing homes.
• Serve as a nucleus to activate the community to support and improve quality of life for older
adults living in nursing homes. Facilitate engagement of community volunteers for this
purpose.
• Promote activities in nursing homes that support resident well-being and reduce social
isolation.
What are your Board/Commission's most important accomplishments?
1. Completed quarterly advocacy site visits and reports for nursing homes.
2. Engaged Activity Directors and Administrators in conversations about the role activity
programs have in the residents' experience of quality of life. Started collecting resources for
activity programs and plan to continue building relationships with staff and residents to
promote quality of life.
3. Collaborated with Project Engage Long Term Care Senior Resource Team about
18
establishing a Friendly Visitor Program. The aim of this program is to increase social
engagement of residents by having volunteers from the community visit with them regularly.
This program is piloted in one facility.
List of Specific Tasks, Events, or Functions Performed or Sponsored Annually.
• Attending Triangle J Leadership training sessions as well as other mandated trainings.
• Continuing site visits and meetings.
• Preparation of site visit reports after visit to nursing home.
• Partnering with the Department on Aging implementing objectives from the 2017-2022
Orange County Master Aging Plan. An example is objective 3.5: Activate the community to
support and improve quality of life for older adults living in long-term care settings.
Describe this board/commission's activities/accomplishments in carrying out BOCC
goal(s)/priorities, if applicable.
See above answers.
Describe the collaboration relationship(s) this particular board has with other advisory
boards and commissions?
This committee works closely with the Orange County Advisory Board on Aging and the
Orange County Adult Care Home Advisory Committee.
If your board/commission played the role of an Element Lead Advisory Board involved
in the 2030 Comprehensive Plan preparation process, please indicate your board's
activities/accomplishments as they may relate to the Comprehensive Plan's goals or
objectives.
(The Element Lead Advisory Boards include: Planning Board, EDC, OUTBoard,
Commission for the Environment, Historic Preservation Commission, Agriculture
Preservation Board, Affordable Housing Board, Recreation and Parks Advisory Council)
N/A
Identify any activities this board/commission expects to carry out in 2019 as they relate
to established BOCC goals and priorities.
If applicable, is there a fiscal impact (i.e., funding, staff time, other resources)
associated with these proposed activities (please list).
The committee plans to continue working on Master Aging Plan goals and priorities. These
functions and activities have no fiscal impact.
What are the concerns or emerging issues your board has identified for the upcoming
year that it plans to address, or wishes to bring to the Commissioners' attention?
• The committee will focus on quality of life for residents in Orange County nursing homes and
will look at ways to improve quality of life.
• Orange County continues to have facilities with high staff and management turnover which
may lead to difficulty providing basic care.
19
NAME OF BOARD/COMMISSION: Affordable Housing Advisory Board (AHAB)
Report Period: 2018-2019
ORANGE COUNTY ADVISORY BOARDS AND COMMISSIONS
ANNUAL REPORT/ WORK PLAN FOR THE COUNTY COMMISSIONERS
The Board of Commissioners appreciates the dedication of all the volunteers on
their boards and commissions and welcomes input from various advisory boards
and commissions throughout the year. Please complete the following
information, limited to the front and back of this form. Other background
materials may be provided as a supplement to, but not as a substitute for, this
form.
Board/Commission Name: Affordable Housing Advisory Board (AHAB)
Person to address the BOCC at work session- if applicable- and contact
information:
• Keith Cook, Chair
(919) 302-4177
Kdc52Cq-)_aol.com
Primary County Staff Contact:
• Sherrill Hampton, Director of Housing and Community Development
(919) 245-2490
Sham pton�D_orangecountync.gov
How many times per month does this board/commission meet, including any
special meetings and sub-committee meetings?
Normally, the Advisory Board meets once a month, excluding the month of
July. No meeting is held in July. The Board may elect to have two (2)
meetings during March or April in order to review the applications relating
to the County's Outside Agencies Funding Program. Furthermore, AHAB
may meet additional times during a month depending on need or as it sees
fit in order to carry out its work.
This year AHAB held one (1) subcommittee meeting as it relates to
planning for a joint meeting with the other affordable housing advisory
boards in Chapel Hill and Carrboro. Other subcommittees will be formed
and meetings will be held as AHAB plans to enhance its role of advising
the Board of County Commissioners.
20
Brief Statement of Board/Commission's Assigned Charge and Responsibilities.
The Affordable Housing Advisory Board (AHAB) is to advise the Orange
County Board of Commissioners on affordable housing issues and work to
increase the community's awareness of, understanding of, commitment to
and involvement in producing and maintaining sustainable affordable
housing. The AHAB also explores new and/or innovative affordable
housing strategies and new funding opportunities in order to make cogent
recommendations to the BOCC, as well as monitors the progress of local
housing programs. During 2019, the Advisory Board will work to enhance
its response to its charge and expand the implementation of the above
roles.
A representative from AHAB sits on the Application Review Committee for
the County's Affordable Housing Bond and Surplus Properties programs.
In addition, AHAB participates in the review of housing-related applications
for the Outside Agencies Funding Process.
What are your Board/Commission's most important accomplishments?
In 2018, some of AHAB's notable accomplishments include the following:
• Providing comments for inclusion in the FY2015-2019 Consolidated
Plan's Annual Action Plan Update for the HOME Program and other
community development needs.
• Participating in the Affordable Housing Summit held on February 23,
2018 and provided comments and input on affordable housing
issues in Orange County.
• Providing ongoing input on the County's Manufactured Home Park
Initiative.
• Participating in the OC Affordable Housing Coalition's Bus Tour in
June 2018.
• Hosting presentations by various service provider organizations to
learn more about their programs and services, as well as sharing
feedback from a community perspective. Groups that presented to
AHAB in 2018 were Rebuilding of the Triangle, OC Partnership to
End Homelessness and OC Criminal Justice Resource Department,
as well as the group that formulated the Master Leasing Program.
Other groups planned but had to be rescheduled were IFC, CEF and
Oak City Outreach Center from Raleigh, NC. These groups will be
invited again during 2019. AHAB members expressed an interest in
also hearing from Club Nova.
2
21
List of Specific Tasks, Events, or Functions Performed or Sponsored Annually.
• Review and provide comments on the FY2015-2019 Consolidated
Plan's Annual Action Plan Update and Performance Report (the
CAPER).
• Monitor accomplishments of the Affordable Housing Bond and other
County housing programs.
• Review outside funding requests/applications from organizations
providing housing services.
• Educate the community on affordable housing needs and resources
and related partnerships with the towns, public agencies, nonprofits,
civic and for-profit organizations. (This is done more on a per
member basis through their civic engagement activities in their
respective communities.)
Describe this board/commission's activities/accomplishments in carrying out
BOCC goal(s)/priorities, if applicable.
The AHAB advises on and supports BOCC's affordable housing initiatives,
goals and priorities. The tasks, activities and events described in the
preceding sections of this report and annual work plan supports the
BOCC's Goal #1 and affordable housing priorities.
Goal 1: Ensure a community network of basic human services and
infrastructure that maintains, protects and promotes the well-being of all
County residents.
Priorities:
• Providing decent, standard housing options for all residents
regardless of household income level.
• Developing explicit plans to inform bond expenditures and other
BOCC affordable housing funding.
Describe the collaboration relationship(s) this particular board has with other
advisory boards and commissions?
AHAB plans to work more collaboratively with the Orange County Housing
Authority, as well as the County Planning Board, as applicable. The Board
also looks forward to working with the Human Relations Commission in
implementing the update to the Analysis of Impediments to Fair Housing,
which will take place in 2020.
In addition, AHAB still looks forward to working more closely, as
appropriate, with the Affordable Housing Advisory Boards in the Towns of
Carrboro and Chapel Hill, as well as the newly expanded and renamed
Orange County Local Government Affordable Housing Collaborative.
3
22
If your board/commission played the role of an Element Lead Advisory Board
involved in the 2030 Comprehensive Plan preparation process, please indicate
your board's activities/accomplishments as they may relate to the
Comprehensive Plan's goals or objectives.
(The Element Lead Advisory Boards include: Planning Board, EDC, OUTBoard,
Commission for the Environment, Historic Preservation Commission, Agriculture
Preservation Board, Affordable Housing Board, Recreation and Parks Advisory
Council)
See the preceding item on "Goals" as it relates to the 2030 Comprehensive
Plan and AHAB's goal for continuing to engage with Orange County's
Planning Board.
Identify any activities this board/commission expects to carry out in 2019 as they
relate to established BOCC goals and priorities.
If applicable, is there a fiscal impact (i.e., funding, staff time, other resources)
associated with these proposed activities (please list).
During 2019, AHAB plans the following activities:
• Sponsor an interactive bus tour that showcases the housing needs
in the unincorporated, as well as incorporated areas of Orange
County.
• Begin designing a resource clearing house, in terms of what people
can use for support in housing and additional sources for non-
profits to seek funding. This activity will be completed over several
years. Phase I will begin in 2019.
• Have various County funding recipients return throughout the
calendar year to provide updates on their progress.
• Explore AHAB members having trauma-informed/mental health first
aid training.
• Expand outreach to the community, such as meeting with
representatives of school and religious institutions; identify
potential partnership opportunities with other affordable housing-
affiliated organizations; and scheduling AHAB meetings at various
locations in the community.
• Have a representative or representatives attend the 2019 NC Housing
Conference.
What are the concerns or emerging issues your board has identified for the
upcoming year that it plans to address, or wishes to bring to the Commissioners'
attention?
The AHAB members expressed the following items as emerging issues:
• Gentrification
4
23
• Rural Buffer Review
• Manufactured Home Park Potential Closures
• Acquiring New Sources of Funding to Mitigate Affordable Housing
Challenges in the County
5
24
NAME OF BOARD/COMMISSION: Orange County Housing Authority (OCHA)
Report Period: 2018-2019
ORANGE COUNTY ADVISORY BOARDS AND COMMISSIONS
ANNUAL REPORT/ WORK PLAN FOR THE COUNTY COMMISSIONERS
The Board of Commissioners appreciates the dedication of all the
volunteers on their boards and commissions and welcomes input from
various advisory boards and commissions throughout the year. Please
complete the following information, limited to the front and back of this
form. Other background materials may be provided as a supplement to,
but not as a substitute for, this form.
Board/Commission Name: Orange County Housing Authority (OCHA)
Person to address the BOCC at work session- if applicable- and contact
information:
Tammy Jacobs, Vice Chair
(919) 271-0554
Tammy.jacobs722(a-).yahoo.com
Primary County Staff Contact:
Sherrill Hampton, Director, Housing and Community Development
(919) 245-2490
ShamptonCcD_orangecountync.gov
How many times per month does this board/commission meet, including
any special meetings and sub-committee meetings?
Generally the OCHA Board meets once a month, except that there is no meeting
held in July. The Board may elect to meet additional times during the year
depending on need or as it sees fit in order to conduct the business of the
Housing Authority. There are currently no sub-committee meetings.
Brief Statement of Board/Commission's Assigned Charge and
Responsibilities.
The OCHA Board provides citizen oversight of the County's Housing
Authority and its Housing Choice Voucher (HCV) Program.
What are your Board/Commission's most important accomplishments?
• Participated in sponsored activities, events and workshops that help build
HCV participants' self-sufficiency.
• Participated in OCHA's outreach events and activities for existing
25
landlords and other interested rental property owners in an effort to
increase landlord participation in the HCV program.
List of Specific Tasks, Events, or Functions Performed or Sponsored
Annually.
• Review and provide input on the Consolidated Plan/Annual Plan Update
and Performance Report.
• Review and approve changes to the Housing Authority policies, including
revisions to the Administrative Plan in order to enhance program
efficiency, compliance with U.S. Department of Housing and Urban
Development (HUD) requirements, as well as meet program participants'
needs.
• Review of the Section 8 Management Assessment (SEMAP) before its
submission to HUD.
• Continue participation in landlord engagement events and activities in an
effort to increase landlord participation in the HCV Program.
• Continue participation in OCHA's events and activities sponsored to help
build HCV participants' self-sufficiency.
• Work with staff to increase HCV participants utilization of the voucher for
homeownership opportunities.
• Continue educating County residents and the BOCC on the changing
landscape for Housing Authorities, various new regulations and their
ramifications on the County's HCV Program.
• Ongoing advocacy on behalf of low income individuals and families in
need of sustainable housing solutions.
Describe this board/commission's activities/accomplishments in carrying
out BOCC goals)/priorities, if applicable.
The OCHA Board continues to provide oversight and accountability on behalf of
the BOCC to HUD as it relates to the HCV Program, including ensuring that
complaints about the program are reviewed and responded to, as well as being
available to speak to and work with community groups who advocate for housing
programs and policies that benefit low income individuals and families.
The tasks, activities and events described above and the other preceding
sections support the BOCC's Goal 1 and Affordable Housing Priority 1. See
below:
Goal 1: Ensure a community network of basic human services and infrastructure
that maintains, protects and promotes the well-being of all County residents.
Priority 1: Providing decent, standard housing options for all residents regardless
of household income level.
2
26
Describe the collaboration relationship(s) this particular board has with
other advisory boards and commissions?
The OCHA shares an interest in the work of the Orange County Human
Relations Commission and has concurrently serving members on the Affordable
Housing Advisory Board. Several members on OCHA's Board also serve on
boards of other housing organizations in the County. In addition, the OCHA
Board plans to work with the newly expanded and renamed Orange County Local
Government Affordable Housing Collaborative, as well as share input and insight
with the County as it relates to mobile home park closures due to re-development
activities which have become a growing community issue in Orange County.
If your board/commission played the role of an Element Lead Advisory
Board involved in the 2030 Comprehensive Plan preparation process,
please indicate your board's activities/accomplishments as they may relate
to the Comprehensive Plan's goals or objectives.
(The Element Lead Advisory Boards include: Planning Board, EDC,
OUTBoard, Commission for the Environment, Historic Preservation
Commission, Agriculture Preservation Board, Affordable Housing Board,
Recreation and Parks Advisory Council)
n/a
Identify any activities this board/commission expects to carry out in 2019
as they relate to established BOCC goals and priorities.
If applicable, is there a fiscal impact (i.e., funding, staff time, other
resources) associated with these proposed activities (please list).
The Orange County Housing Authority's Board of Commissioners would like to
work more actively with the Affordable Housing Advisory Board to coordinate
advocacy efforts and with the Orange County Affordable Housing Coalition to
keep its members well-informed about the Housing Choice Voucher Program and
to support their efforts, where possible, in recruiting landlords to participate in the
HCV program.
The OCHA Board would like to develop and distribute educational materials in
this effort and improve on the program's use of social media and digital content
to engage with the community.
Working with staff, the Board will comply with direction from HUD in the
development of protocols for how reporting is presented monthly and the use of
standard procedures for the more formal requirements (resolutions, meeting
notices, content of board packets and publishing materials for the general public).
In conjunction with the Affordable Housing Advisory Board, the OCHA Board
would to review HUD's various voucher programs and identify any opportunities
3
27
to secure additional vouchers (or leverage existing vouchers) that meet the
needs of the community, as well as can be adequately administered by the
Department given its existing resources and staffing constraints. Two specific
types of vouchers identified are the Tenant-Based Rental Assistance (TBRA) and
Family Unification (FUP) vouchers.
Continue to improve the management of the HCV program, as evidenced by the
previous year's higher overall SEMAP Indicators Report score and strive for a
"High Performer" rating.
Working with staff, identify any additional staffing needs within the Department
and if possible, work with the BOCC to help secure the needed resources for any
needed new positions.
What are the concerns or emerging issues your board has identified for the
upcoming year that it plans to address, or wishes to bring to the
Commissioners' attention?
• The ongoing need for:
o Training for OCHA Board members given the changing dynamics in
the public housing sector and understanding of financial reporting.
o Better communication across all organizations (within and outside
of government) that focus on affordable housing matters.
o Enhanced communication and engagement between landlords,
utility services, the County and the HCV Program.
o Additional trainings and workshops to build and/or enhance the
self-sufficiency of HCV participants.
4
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NAME OF BOARD/COMMISSION Human Relations Commission
Report Period January 2018-December 2018
ORANGE COUNTY ADVISORY BOARDS AND COMMISSIONS
ANNUAL REPORT/ WORK PLAN FOR THE COUNTY COMMISSIONERS
The Board of Commissioners appreciates the dedication of all the volunteers on
their boards and commissions and welcomes input from various advisory boards
and commissions throughout the year. Please complete the following
information, limited to the front and back of this form. Other background
materials may be provided as a supplement to, but not as a substitute for, this
form.
Board/Commission Name:
The Orange County Human Relations Commission (HRC)
Person to address the BOCC at work session- if applicable- and contact
information:
Annette Moore, Director
Human Rights and Relations Department
919-245-2317
Deborah Stroman, Chairperson
410.206.2939
Primary County Staff Contact:
Tara May, Civil Rights Specialist
Human Rights and Relations Department
919-245-2497
How many times per month does this board/commission meet, including any
special meetings and sub-committee meetings?
The HRC meets monthly except for July. The HRC convenes sub-committee
meetings to plan events such as the Human Relations Month Forum.
Subcommittee members also meet to review the nominations for the Pauli
Murray Awards, judge the Student Essay Contest entries, and to conduct other
29
subcommittee business that will be presented to the full HRC membership for
consideration. The Executive committee also meets with staff monthly to
determine the agenda for the upcoming meeting.
Brief Statement of Board/Commission's Assigned Charge and Responsibilities.
The Orange County Human Relations Commission was officially formed by a
resolution on June 16, 1987 in response to a Ku Klux Klan rally in Chapel Hill.
The Orange County Board of Commissioners expressed its desire to "encourage
mutual understanding and fair treatment of all citizens," and "encourage actions
which reduces tensions among groups of citizens in Orange County." Currently,
the HRC's charge includes, but is not limited to:
a. Studying and making recommendations concerning problems in the field
of human relationships;
b. Anticipating and discovering practices and customs most likely to create
animosity and unrest, and seeking solutions to problems as they arise;
c. Making recommendations designed to promote goodwill and harmony
among groups in the County irrespective of their race, color, creed,
religion, ancestry, national origin, sex, affectional preference, disability,
age, marital status or status with regard to public assistance;
d. Monitoring and investigating complaints of discrimination;
e. Addressing and attempting to remedy the violence, tensions, polarization,
and other harm created through the practices of discrimination, bias,
hatred, and civil inequality; and
f. Promoting harmonious relations within the County through hearings and
due process of law.
The Human Relations Commission drafted the Orange County Civil Rights
Ordinance which was enacted on June 6, 1994 (amended August 3, 1995). Staff
was thereafter hired to enforce the Ordinance and carryout the other functions on
behalf of the HRC as mandated by the U.S. Department of Housing and Urban
Development (HUD) through its cooperative agreement with the County.
What are your Board/Commission's most important accomplishments?
1. The HRC held its annual Human Relations Month Forum on April 30, 2-18,
titled "Flag Regulation." The Forum was an opportunity for residents to
engage with one another around the very contentious matter of patriotism,
racism, and government regulation.
2. The HRC also held the 27th Annual Pauli Murray Awards on February 25,
2018. The Awards recognized a youth, an adult, and a business that
embody the characteristics of the late Dr. Pauli Murray in their dedication
to social justice in the community. The Annual Student Essay Contest was
30
held as a part of the Pauli Murray Awards to engage Orange County youth
in the quest for social justice and equal opportunities. Three middle
schoolers and three high schoolers were recognized for their essays.
3. The HRC sponsored a Town Hall Community Conversation on October 1,
2018 titled "Hate, Heritage, and Hope: Orange County Voices." The goal
was to listen to the community and offer up a list of recommendations to
the BOCC as a response to the ongoing Silent Sam turmoil. The event
was very interactive and was an excellent opportunity for residents to
voice their opinions on a prominent community issue.
4. Increase the awareness of the HRC in the community.
• Secured a partnership with WCHL/Chapelboro.com. We provide a twice
monthly blog in our own named column and have received approval to do
public service announcements.
• Created a Facebook page.
• Initiate plan for "One Orange" to celebrate our community's "common
spaces and diverse faces."
5. HRC has joined the Orange County Community Remembrance Coalition.
This group represents eight different community organizations that seek to
bring awareness to the history of lynching in this county. In addition, the
Coalition seeks a partnership with the Equal Justice Initiative to learn more
and follow their guidelines on the collection of soil and the establishment
of a marker and monument.
6. HRC chairperson, D. Stroman, and OC HRC staff attorney, A. Moore,
attended the national "Facing Race" conference in Detroit, MI on
November 8-9, 2018. This conference is the largest and most
comprehensive gathering of administrators, governmental, and for/non-
profit diversity, equity, and inclusion leaders in the country. The
information and connections were rich and extensive.
7. HRC functionality and efficiency:
• Recommendation to BOCC for the reduction of the size of the
Commission
• Focus on three primary areas: Education, Housing, and Criminal Justice
• Establish a Marketing/Communications chairperson.
• Examine the timing of the Pauli Murray Award, the HRC Forum, and the
Community Read.
List of Specific Tasks, Events, or Functions Performed or Sponsored Annually.
1. Provide proclamations recognizing Human Rights Week, Human Rights Day,
and the Bill of Rights Day in December of each year, Human Relations Month
in February, Fair Housing Month in April, and Women's History Month in
March.
31
2. Organize and sponsor the annual Human Relations Month Forum.
3. Organize and sponsor the Annual Pauli Murray Human Relations Awards
Ceremony.
4. Coordinate the annual Fair Housing Poster Contest and Human Relations
Essay Contest.
5. Coordinate the Community Read program.
6. Respond to residents' requests for feedback/support regarding various social
justice issues.
7. Study and make recommendations to the BOCC regarding social justice
issues as well as other human relations matters.
8. Support and advocate with community organizations who 1) create awareness
of and 2) protest against inequity and injustice.
9. Coordinate the Community Conversation program.
Describe this board/commission's activities/accomplishments in carrying out
BOCC goal(s)/priorities, if applicable.
The HRC's annual events and conversations carry out the BOCC's underlying
values for all of their goals including "bridg[ing] diverse cultural populations and
values" and focusing on "social justice values". Specifically, the HRC encourages
communication and understanding across all cultures and values within Orange
County through its community conversations. Further, the HRC "foster[s] a
community culture that rejects oppression and inequity" through its recognition of
residents that fight for social justice and promote equality during the annual Pauli
Murray Awards. Finally, the HRC's Forum and Town Hall Meetings "enable full
civic participation" by providing opportunities for public comment and discussion
on issues important to the community members.
Held the HRC retreat on Saturday, June 23. We clarified responsibilities and
relationships.
Describe the collaboration relationship(s) this particular board has with other
advisory boards and commissions?
32
The HRC does not have current partnerships with other advisory boards and
commissions but members are interested in collaboration in 2019 and going
forward, particularly co-sponsoring annual events. We have identified the
Affordable Housing Advisory Board as the most likely relationship to begin
collaboration.
If your board/commission played the role of an Element Lead Advisory Board
involved in the 2030 Comprehensive Plan preparation process, please indicate
your board's activities/accomplishments as they may relate to the
Comprehensive Plan's goals or objectives.
(The Element Lead Advisory Boards include: Planning Board, EDC, OUTBoard,
Commission for the Environment, Historic Preservation Commission, Agriculture
Preservation Board, Affordable Housing Board, Recreation and Parks Advisory
Council)
N/A
Identify any activities this board/commission expects to carry out in 2019 as they
relate to established BOCC goals and priorities.
If applicable, is there a fiscal impact (i.e., funding, staff time, other resources)
associated with these proposed activities (please list).
Human Relations Month Forum • Staff time
Date TBD • Dept. allocation for HRC events
• Fair Housing case reimbursement funds
Pauli Murray Human Relations Award • Staff time
(includes fair housing poster contest and human . Fair Housing case reimbursement funds
relations essay contest) . Donations
Date Feb. 24
Community Read and discussion • Staff time
Date April TBD • Dept. allocation for HRC events
HRC Retreat • Staff time
Date TBD • Dept. allocation for HRC events
Fair Housing training for HRC members • Staff time
Date TBD
Proclamations to Promote Diversity, Equality • Staff time
and/or Inclusion
Participate in on-going discussions regarding the • Staff time
best way to address issues of equity and inclusion
Engage the migrant community in the system of 0 Staff time
33
governance for Orange County
What are the concerns or emerging issues your board has identified for the
upcoming year that it plans to address, or wishes to bring to the Commissioners'
attention?
1. Ensuring that the membership of the HRC reflects racial, cultural and
gender diversity.
2. Recruiting even more representation from Northern Orange for the HRC.
3. Creating an open line of communication between the HRC and other
residents in order to keep up-to-date on social justice issues impacting all
parts of the County. Promote the new communication tools:
Chapelboro.com blog and Facebook page.
4. Engage the community in frequent conversations to promote positive
communication and understanding. We decided to move against the
promotion of a civility program due to the charged language of the word
`civility'.
5. Being mindful that UNC-Chapel Hill social justice issues are Orange
County social justice issues.
6. Coordinate a community-wide social justice meeting whereby all leaders
of these organizations will be invited to share their purpose and best
practices.
7. Continued engagement with Government Alliance on Race & Equity
(GARE) sponsored by the Haas Institute and Race Forward.
8. Learn more about immigration laws and ICE to gauge the impact on the
community.
34
NAME OF BOARD/COMMISSION Board of Adjustment
Report Period 2018 Calendar Year
ORANGE COUNTY ADVISORY BOARDS AND COMMISSIONS
ANNUAL REPORT/ WORK PLAN FOR THE COUNTY COMMISSIONERS
The Board of Commissioners appreciates the dedication of all the volunteers on
their boards and commissions and welcomes input from various advisory boards
and commissions throughout the year. Please complete the following
information, limited to the front and back of this form. Other background
materials may be provided as a supplement to, but not as a substitute for, this
form.
Board/Commission Name: Board of Adjustment
Person to address the BOCC at work session- if applicable- and contact
information:
Michael Harvey, Planning and Inspections 919-245-2597
Primary County Staff Contact:
Michael D. Harvey, Planning and Inspections 919-245-2597
(Secondary Contact: Elaina Cheek 919-245-2585)
How many times per month does this board/commission meet, including
any special meetings and sub-committee meetings?
The Board meets on an as needed basis, typically the second Monday of each
month. There are no sub-committees associated with the Board of Adjustment.
Brief Statement of Board/Commission's Assigned Charge and
Responsibilities.
Review development applications requiring the issuance of a Class B Special
Use Permit, Variance requests, or appeals of decisions made by the Planning
Director.
What are your Board/Commission's most important accomplishments?
The continuous processing of various applications, in a courteous,
professional manner, consistent with the requirements of both the
County's Unified Development Ordinance and the applicable provisions of
State law.
35
List of Specific Tasks, Events, or Functions Performed or Sponsored
Annually.
None
Describe this board/commission's activities/accomplishments in carrying
out BOCC goal(s)/priorities, if applicable.
The Comprehensive Plan suggests the development be processed in a fair and
equitable manner. The Board of Adjustment operates in a strong quasi-judicial
framework.
The Board of Adjustment is not a direct creation of the BOCC but is a statutorily
required body designed to serve a myriad of functions including the review,
interpretation and application of development regulations.
While some of their actions are based on the wording of the adopted 2030
Comprehensive Plan they are required to review requests, most notably variance
and appeal applications, on a case by case basis. There is always a likelihood
the Board may determine there are errors within staff decisions and development
regulations potentially requiring action by the BOCC to address.
The BOCC, like any aggrieved party, has the option of appealing the Board's
decisions to Superior Court for judicial review.
Describe the collaboration relationship(s) this particular board has with
other advisory boards and commissions?
The Board of Adjustment is an autonomous group that operates independently
from other Board's. As an example while the Planning Board may coordinate the
review of a text amendment with the Commission for the Environment the Board
of Adjustment does not collaborate or review specific matters within any outside
entity. Their purpose is to take specific action with respect to the processing of
certain permits (i.e. Class B Special Use Permits) or in the review of local
Planning staff decisions as they relate the enforcement and interpretation of the
UDO. The Board of Adjustment can recommend the BOCC look at specific items
but as a general rule there is no collaboration with any other advisory body.
If your board/commission played the role of an Element Lead Advisory
Board involved in the 2030 Comprehensive Plan preparation process,
please indicate your board's activities/accomplishments as they may relate
to the Comprehensive Plan's goals or objectives.
(The Element Lead Advisory Boards include: Planning Board, EDC,
OUTBoard, Commission for the Environment, Historic Preservation
36
Commission, Agriculture Preservation Board, Affordable Housing Board,
Recreation and Parks Advisory Council)
The Board did not play the role as detailed herein.
Identify any activities this board/commission expects to carry out in 2019
as they relate to established BOCC goals and priorities. If applicable, is
there a fiscal impact (i.e., funding, staff time, other resources) associated
with these proposed activities (please list).
Continued professional and courteous processing of applications consistent with
the requirements of the UDO and State law.
What are the concerns or emerging issues your board has identified for the
upcoming year that it plans to address, or wishes to bring to the
Commissioners' attention?
None
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NAME OF BOARD/COMMISSION: Orange Unified Transportation Board
(OUTBoard)
Report Period: 2018
ORANGE COUNTY ADVISORY BOARDS AND COMMISSIONS INPUT FOR
COUNTY COMMISSIONERS' ANNUAL PLANNING
The Board of County Commissioners (BOCC) welcomes input from various
advisory boards and commissions in preparation for its annual planning retreat.
Please complete the following information, limited to the front and back of this
form. Other background materials may be provided as a supplement to, but not
as a substitute for, this form.
Person to address the BOCC at Retreat (if requested by BOCC) and contact
information:
Art Menius, Chair. Telephone 919-675-2787; E-mail: art@artmenius.com
Primary County Staff Contacts:
Primary Administrative and Professional Support for General Agenda Topics —
Abigaile Pittman, Transportation/Land Use Planner
Burlington-Graham Metropolitan Planning Organization (MPO) —Abigaile Pittman,
Transportation/Land Use Planner
Durham-Chapel Hill-Carrboro MPO and Triangle Area Rural Planning
Organization (RPO) — Nish Trivedi, Transportation Planner
Secondary Administrative — Tina Love, Administrative Assistant III (provided for
distribution/website posting of agenda packets, quorum polling, room set-up,
recording of meetings, note taking and preparation of detailed minutes, and
coordination with the Clerk's office regarding Member appointments and
attendance records.)
Transit Advisory Services — Theo Letman, Director, Orange County Public
Transportation Department, OCPT; Teleishia Holloway, Transportation
Administrator, OCPT; and Allyson Coltrane, Transportation Demand
Management (TDM) Coordinator, OCPT.
Planning Department Management — Craig Benedict, Planning Director; Tom
Altieri, Comprehensive Planning Supervisor
How many times per month does this board/commission meet, including
any special meetings and sub-committee meetings?
The OUTBoard meets as needed per its BOCC adopted Rules of Procedure
(amended 09/06/2016), generally 7 to 8 times per year. When held, meetings
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take place on the third Wednesday of the month. The Board met 8 times in 2018,
as needed to address Board of County Commissioners (BOCC) priorities. At 4
these meetings the Transit Advisory Services/OCPT Group, including
supplemental staff from other County departments (Aging; DSS; Housing,
Human Rights and Community Development; Health; and Child Support
Enforcement) jointly addressed transit services agenda items with the
OUTBoard.
Following completion of the Bicycle Safety Task Force (BSTF) in 2017, an
implementation sub-committee of the OUTBoard was formed that includes four
members of the OUTBoard. This subcommittee has been meeting as needed,
with staff support, throughout 2018.
Brief Statement of Board/Commission's Assigned Charge and
Responsibilities:
1. The OUTBoard is charged with advising with Board of County Commissioners
on the planning and programming of transportation infrastructure
improvements and other County transportation planning initiatives, as
directed by the Board
2. From time to time the OUTBoard may be directed to provide input on
regulations on which the Planning Board has primary statutory and local
ordinance advisory duties. In such instances, the OUTBoard shall serve in an
advisory capacity to the Planning Board.
What are your Board/Commission's most important accomplishments?
In 2018, the OUTBoard has:
1. Received and reviewed information regarding Orange County's SPOT 5.0
project lists and scores submitted by the DCHC MPO, the BG MPO, and
the TARPO and NCDOT for ultimate consideration of inclusion in the
2020-2028 Statewide Transportation Improvement Program (STIP).
2. Received and reviewed regular updates regarding NCDOT Division 7
projects located in the Durham-Chapel Hill-Carrboro Metropolitan Planning
Organization (DCHC MPO), (Burlington-Graham Metropolitan Planning
Organization) BG MPO, and (Triangle Area Rural Planning Organization)
TARPO.
3. Initiated a quarterly effort to assist Planning staff with the identification of
small transportation projects, to be submitted to NCDOT when there are
opportunities to submit requests to fund Orange County projects. Potential
funding sources for these projects include the High Impact — Low Cost
Project Program, the Resurfacing Program, and the Spot Safety Program.
4. Received updates and commented on the NC 54 Corridor Study.
5. Received updates and commented on the revised Efland-Buckhorn-
Mebane Access Management Plan.
6. Reviewed and commented on updated OUTBoard orientation materials.
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7. Received reports from the Bicycle Safety Implementation Subcommittee,
and participated in review and comments at OUTBoard meetings.
In 2018 the Transit Advisory Services (TAS) effort led bV Orange County Public
Transportation (OCPT) Department, has addressed transit topics at OUTBoard
meetings relating to public transit:
a. OCPT rebranding and marketing efforts in early 2018.
b. OCPT Quarterly Operational Statistics, including Orange County
ridership data.
c. OCPT expansion services, including the recent purchase of three new
28-foot Light Transit Vehicles (LTV's) to expand service delivery and
replace older vehicles which has long reached their useful life.
d. Implementation of a new route, the Orange Alamance connector, that
provides midday service from northern Hillsborough out to Cone Health
facility in Mebane, then back to southern Hillsborough, and through the
heart of the historic downtown area.
h. NCDOT compliance and safety audit results for OCPT, Department of
Aging contractor audits, and Department of Social Services audits as a
Medicaid contractor, required for certification as a Medicaid provider.
i. Transit Scheduling and Planning Software upgrades and
procurements.
j. Orange County commuter options.
List of Specific Tasks, Events, or Functions Performed or Sponsored
Annually.
1. The Transportation Improvement Program (TIP) is typically a recurring
two-year process:
First year: Develops priority list of projects to request in
TIP for BOCC approval.
Second year: Recommends comments regarding draft TIP
for BOCC approval to submit to NCDOT during
the public comment period.
The OUTBoard assists with the identification and prioritization of NCDOT
projects for rural (TARPO) and metropolitan (DCHC MPO and BG MPO)
planning areas.
2. Reviews active NCDOT projects in the County, including various paving,
construction and Congestion Mitigation and Air Quality (CMAQ) Grant
projects.
3. Receives updates and reviews the progress of NCDOT transportation
projects within rural Orange County.
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4. Receives updates and reviews the progress of Orange County
transportation planning efforts.
5. Receives updates and reviews OCPT Operational Statistics for federal
and state program transportation grants including the North Carolina
Department of Transportation Rural Operating Assistance Program
(ROAP) Grant, NC Community Transportation Program (CTP) Grant, and
the CMAQ Grant.
6. Receives updates on TARPO, BG MPO and DCHC MPO transportation
planning activities.
7. Receives updates from the Planning staff on the NCDOT quarterly
luncheon topics of discussion.
8. Submits comments and questions for discussion with OCPT staff during
TAS Group meetings.
9. Reviews and discusses current Board vacancies.
10.Other items as assigned by the BOCC.
Describe this board/commission's activities/accomplishments in carrying
out BOCC goal(s)/priorities, if applicable.
The OUTBoard is involved in the ongoing implementation of the 2030
Comprehensive Plan and related BOCC adopted goals/priorities. Annual work
related to these efforts includes addressing the Transportation Improvement
Program (TIP); the review of active NCDOT projects; the review of county
transportation planning efforts, including the activities of TARPO, BCHC MPO
and B-G MPO and local plans; and participating in the review of transit
operational statistics for federal state and program transportation grants.
If your board/commission played the role of an Element Lead Advisory
Board involved in the 2030 Comprehensive Plan preparation process,
please indicate your board's activities/accomplishments as they may relate
to the Comprehensive Plan's goals or objectives.
(The Element Lead Advisory Boards include: Planning Board, EDC, OUTBoard,
Commission for the Environment, Historic Preservation Commission, Agriculture
Preservation Board, Affordable Housing Board, Recreation and Parks Advisory
Council)
Following are specific Comprehensive Plan Goals and Objectives that have been
part of the OUTBoard's work in 2018:
Transportation Overarching Goal: An efficient and balanced transportation
system that uses multiple motorized and non-motorized modes of transportation
and for which the planning, design, and implementation will be guided by the
following overarching qualities:
A. Protects air quality, water quality and quantity, soil quality, and biological
resources
B. Promotes public health and safety
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C. Encourages sustainable economic development
D. Provides equal access to all users
E. Is highly modally and inter-modally integrated and connected
F. Fosters sustainable and efficient use of resources, including financial and
natural resources
G. Protects the County's natural and cultural heritage
H. Uses creative and well-designed infrastructure
I. Is attractive, user-friendly, and easy to understand because of factors
such as signage, brochures, and web pages
J. Respects privacy and citizen rights.
Transportation Goal 1: An efficient and integrated multi-modal transportation
system that protects the natural environment and community character.
Objective T-1.1: Increase the occupancy of automobiles through
ridesharing and other means; and expand the use of public transit
(including bus and rail), walking, and biking as primary modes of travel.
Objective T-1.2: Facilitate the overall development and use of a
transportation system that is more energy-efficient, reduces carbon
emissions, and reduces the use of fossil fuels while promoting the use of
local renewable and sustainable fuels.
Objective T-1.3: Develop new transportation facilities in a manner that
has a positive impact or avoids negative impacts on the natural
environment, including air quality, water resources, biological resources,
and wildlife habitat.
Objective T-1.4: Develop new transportation facilities in a manner that
has a positive impact or avoids negative impacts on the community,
including historical or cultural assets, existing neighborhoods, schools and
recreational facilities, and the overall rural character in Orange County.
Objective T-1.6: Expand the availability and use of public transportation
(including bus and rail) throughout the County to provide better
connections between employment centers, shopping and service
locations, and other key points of interest in both urban and rural areas,
particularly for the County's senior and disabled populations and others
without access to automobiles.
Transportation Goal 2: A multi-modal transportation system that is affordable,
available, and accessible to all users and that promotes public health and safety.
Objective T-2.1: Increase the provision of bikeways and walkways, and
also increase supportive facilities such as bicycle parking zones.
Objective T-2.2: Evaluate and serve special transportation needs of the
senior population, youth, the economically disadvantaged and the
disabled, including both everyday needs and disaster transit provision.
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Objective T-2.4: Improve the provision of public transit facilities and
services, and also increase supportive facilities for transit, such as park
and ride lots.
Objective T-2.5: Improve public education and advertising of existing
transit services.
Objective T-2.6: Increase safety awareness between car drivers and
bicycle riders, and increase safety for pedestrians.
Objective T-2.7: Construct bicycle facilities in Orange County that will
make cycling safer, more convenient, and more efficient.
Transportation Goal 3: Integrated land use planning and transportation
planning that serves existing development, supports future development, and is
consistent with the County's land use plans which include provisions for
preserving the natural environment and community character.
Objective T-3.1: Improve the County's transportation system by first
enhancing existing facilities as opposed to developing new facilities.
Objective T-3.2: Create and implement an Orange County
Comprehensive Transportation Plan that provides the framework for a
comprehensive and connected transportation system supporting a mix of
all transportation modes, including sidewalks and bicycle facilities, bus
and rail transit facilities, and highways. The plan should be coordinated
with the goals and objectives of this Comprehensive Plan and seek to
maintain and enhance community character and the natural environment.
Objective T-3.3: Determine the policies to guide connectivity within and
between residential developments based on their impact on neighborhood
character.
Objective T-3.4: Direct development to higher density mixed-use districts
along transit corridors and make necessary multi-modal transportation
improvements to service lands that are slated for future intense
development, such as Economic Development Districts
Objective T-3.5: Use innovative techniques to increase mobility and
reduce rush hour congestion.
Transportation Goal 4: A countywide and regionally-integrated, multi-modal
transportation planning process that is comprehensive, creative and effective.
Objective T-4.1: Work with nearby jurisdictions to integrate the County's
transportation plans with those of other transportation planning agencies
and service providers in Orange County and the Triangle region. The
resulting intermodal transportation system should reflect regional goals
and objectives to meet projected travel demand and to reduce congestion
and reliance on single occupancy vehicles.
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Objective T-4.2: Plan and integrate the County's multi-modal
transportation routes and services with regional transportation agencies
and transit service providers, agencies and transit providers in neighboring
counties, the North Carolina Department of Transportation, Amtrak, and
the North Carolina Railroad.
Identify any activities this board/commission expects to carry out in 2019
as they relate to established BOCC goals and priorities. If applicable, is
there a fiscal impact (i.e., funding, staff time, other resources) associated
with these proposed activities (please list).
1. Assist with the identification of potential NCDOT small transportation
projects that may fit well within the context of the 2018-2019 High Impact—
Low Cost Project Program, the Resurfacing Program, and the Spot Safety
Program. Related staff time is a part of staff's current work plan.
2. Continue to review and make recommended implementation efforts for the
Bicycle Safety Task Force Report to the BOCC (BOCC Goal 3, Priority
20). Implementation efforts will utilize previously budgeted funds, and are
a part of staff's current work plan.
3. Review and comment on amendments to the UDO and revised Efland-
Buckhorn-Mebane Access Management Plan (BOCC Goal 3). Related
staff time is a part of staff's current work plan.
4. Continue to work with staff and the BOCC to recommend and monitor
Orange County Transportation Improvement Program (TIP) projects,
including recommending new projects in 2019 (BOCC Goal 3, Priority 20).
Related staff time is a part of staff's current work plan.
5. Continue quarterly meetings with OCPT regarding Transit Advisory
Services (TAS) to discuss new bus routes, unmet needs in the service
area, service design and scheduling, marketing, billing rates and fares,
resolve complaints; and to monitor compliance with federal regulations
and the status of any deficiencies noted in any official federal, state or
local review or report (BOCC Goal 3, Priority 20). Related staff time is a
part of staff's current work plan.
6. Review, comment and make recommendations on the B-G MPO CTP/
MTP (BOCC Goal 3, Priority 20). Related staff time is a part of staff's
current work plan.
7. Participate in the development and review of transportation projects as
part of the TARPO, DCHC MPO and B-G MPO STI local input processes
for SPOT 6.0. (BOCC Goal 3, Priority 20). Related staff time is a part of
staff's current work plan.
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8. If required, review, comment and make recommendations on final
recommendations of the NC Hwy 54 west study being in DCHC MPO,
TARPO and B-G MPO jurisdictions (BOCC Goal 3, Priority 20). Related
staff time is a part of staff's current work plan.
9. If referred by the BOCC: Implementation efforts related to the Safe
Routes to School (SRTS) Action Plan (BOCC Goal 3, Priority 20). Related
staff time would be a part of staff's current work plan.
What are the concerns or emerging issues your board has identified for the
upcoming year that it plans to address, or wishes to bring to the
Commissioners' attention?
1. Continue to explore implementation opportunities for Safe Routes to
School (SRTS) projects, including prioritizing the county and the Town of
Hillsborough working out an agreement for sidewalk construction and
maintenance to facilitate sidewalks to the schools that are outside the
Town limits; and traffic calming measures along Orange Grove Road in
the vicinity of New Grady Brown Road and the schools.
2. Pursuit of funding sources for prioritized transportation projects and track
status of project implementation.
3. Coordinate connectivity and infrastructural changes with the towns in
order to create better conditions for bicycling and other alternate forms of
non-motorized transportation.
4. Work with NCDOT to promote funding of pedestrian and bicycle projects
in rural areas to a greater degree.
5. Promote alternative transportation modes during peak hours via public-
private partnerships through collaboration with the Orange County
Transportation Demand Manager (TDM) Coordinator.
6. Examine multi-use path planning in the county.
7. Promote efforts to communicate with underserved populations about
transportation projects and resources available to them.
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NAME OF BOARD/COMMISSION: Planning Board
Report Period: 2018 calendar year for annual report; 2019 calendar year for
work plan
ORANGE COUNTY ADVISORY BOARDS AND COMMISSIONS
ANNUAL REPORT/ WORK PLAN FOR THE COUNTY COMMISSIONERS
The Board of Commissioners appreciates the dedication of all the volunteers on
their boards and commissions and welcomes input from various advisory boards
and commissions throughout the year. Please complete the following
information, limited to the front and back of this form. Other background
materials may be provided as a supplement to, but not as a substitute for, this
form.
Board/Commission Name: Planning Board
Person to address the BOCC at work session- if applicable- and contact
information:
Lydia Wegman, Chair, (919) 382-1904, InwegmanCq-)_gmail.com
(please note that Chair elections occur in January of each year, so the
Chair could change in January)
Primary County Staff Contact: Craig Benedict, Planning Director; secondary
contact: Perdita Holtz, Planner III (Planning Systems Coordinator)
How many times per month does this board/commission meet, including any
special meetings and sub-committee meetings?
Generally once per month for a regular meeting + optional Ordinance
Review Committee (ORC) which meets prior to the regular meeting several
times a year + encouraged attendance at BOCC public hearings which
include an item the Planning Board has reviewed.
Brief Statement of Board/Commission's Assigned Charge and Responsibilities.
Under the authority of NC General Statute, the BOCC created the Planning
Board to embark upon a continuing planning program, including but not
limited to the preparation and maintenance of a Comprehensive Plan for
Orange County, in protection of the public health, safety, and general
welfare of present and future residents and businesses, landowners and
visitors. The duties of the Planning Board are listed in Section 1.6.3 of the
Unified Development Ordinance.
What are your Board/Commission's most important accomplishments?
Within last 2 years:
• Reviewed and made recommendations on:
o Flood regulations
o Public hearing process revisions
o The Hillsborough Economic Development District (EDD)
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• Provided input on the reorganization of the Tables of Permitted Uses at
several ORC meetings.
More recently:
• Reviewed and made a recommendation on:
o The Settler's Point MPD-CZ application
o Morgan Ridge major subdivision
o Revisions to Triple Crown Farm major subdivision
o UDO text amendments regarding:
■ flags and flagpoles
■ the subdivision review process
■ Neighborhood Information Meeting (NIM) clarifications
■ additional uses in the HP-CZ zoning district
o Updates to the Efland-Buckhorn-Mebane Access Management
Plan
• Completed 10 months of optional training sessions offered by Planning
staff
List of Specific Tasks, Events, or Functions Performed or Sponsored Annually.
• Monthly Planning Board meetings
• Ordinance Review Committee (ORC) meetings and special meetings as
required
• Review applications for ordinance amendments, major subdivisions,
and Class A special use permits and provide recommendations to the
BOCC
• Develop and recommend policies, ordinances, administrative
procedures and other means for carrying out plans
• Coordinate with staff on ongoing planning updates, changes, and new
techniques
Describe this board/commission's activities/accomplishments in carrying out
BOCC goal(s)/priorities, if applicable.
The Planning Board is involved in the ongoing implementation of the 2030
Comprehensive Plan, including potential regulatory revisions suggested
during the UDO adoption process in 2010-11. Additionally, small area plan
implementation measures continue to be worked on as needed.
Describe the collaboration relationship(s) this particular board has with other
advisory boards and commissions?
In 2018, there was not direct collaboration with other advisory boards (e.g.,
joint meetings). However, we are considering `gearing up' for the findings
of the 2020 U.S. Census and relaunching the trends and future service
needs as well as an evaluation and appraisal report of the Orange County
2030 Comprehensive Plan, which was adopted in 2008. This work would
involve multiple departments and advisory boards.
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If your board/commission played the role of an Element Lead Advisory Board
involved in the 2030 Comprehensive Plan preparation process, please indicate
your board's activities/accomplishments as they may relate to the
Comprehensive Plan's goals or objectives.
(The Element Lead Advisory Boards include: Planning Board, EDC, OUTBoard,
Commission for the Environment, Historic Preservation Commission, Agriculture
Preservation Board, Affordable Housing Board, Recreation and Parks Advisory
Council)
The processing of small area plan recommendations specifically addresses
an objective included in the 2030 Comprehensive Plan. Following are
specific Comprehensive Plan Goals and Objectives that have been part of
the Planning Board's recent work:
Land Use Overarching Goal: Coordination of the amount, location,
pattern and designation of future land uses, with availability of County
services and facilities sufficient to meet the needs of Orange County's
population and economy consistent with other Comprehensive Plan
element goals and objectives.
Objective LU-1.1: Coordinate the location of higher intensity / high
density residential and non-residential development with existing or
planned locations of public transportation, commercial and
community services, and adequate supporting infrastructure (i.e.,
water and sewer, high-speed internet access, streets, and
sidewalks), while avoiding areas with protected natural and cultural
resources. This could be achieved by increasing allowable
densities and creating new mixed-use zoning districts where
adequate public services are available.
Objective LU-1.2: Evaluate and report on whether existing and
approved locations for future residential and non-residential
developments are coordinated with the location of public
transportation, commercial and community services, and adequate
supporting infrastructure (i.e., water and sewer services, high-
speed internet access, streets and sidewalks).
Land Use Goal 3: A variety of land uses that are coordinated within a
program and pattern that limits sprawl, preserves community and rural
character, minimizes land use conflicts, supported by an efficient and
balanced transportation system.
Objective LU-3.1: Discourage urban sprawl, encourage a
separation of urban and rural land uses, and direct new
development into areas where necessary community facilities and
services exist through periodic updates to the Land Use Plan.
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Land Use Goal 4: Land development regulations, guidelines, techniques
and/or incentives that promote the integrated achievement of all
Comprehensive Plan goals.
Land Use Goal 6: A land use planning process that is transparent, fair,
open, efficient, and responsive.
Objective LU-6.1: Undertake a comprehensive effort to inform and
involve the citizens of Orange County in the land use planning
process.
Objective LU-6.2: Maintain a cooperative joint planning process
among the County municipalities and those organizations
responsible for the provision of water and sewer services to guide
the extension of service in accordance with the Comprehensive
Plan, the Orange County-Chapel Hill-Carrboro Joint Planning
Agreement and Land Use Plan, and the policies of the
municipalities.
Economic Development Overarching Goal: Viable and sustainable
economic development that contributes to both property and sales tax
revenues, and enhances high quality employment opportunities for County
residents.
Objective ED-1.5: Identify barriers to development of desirable
businesses and local businesses, and mitigate these barriers.
Transportation Goal 3: Integrated land use planning and transportation
planning that serves existing development supports future development,
and is consistent with the County's land use plans which include
provisions for preserving the natural environment and community
character.
Identify any activities this board/commission expects to carry out in 2019 as they
relate to established BOCC goals and priorities.
If applicable, is there a fiscal impact (i.e., funding, staff time, other resources)
associated with these proposed activities (please list).
The Board will continue its work in partnership with staff to further
implement recommendations contained within small area plans and the
UDO Implementation Bridge and to implement existing and new BOCC
priorities, some of which may emerge at the January 2019 BOCC retreat:
1. Rezoning of Efland-Buckhorn-Mebane Commercial-Industrial Transition
Activity Node (CITAN) for Economic Development Purposes: In the fall of
2018, the Board of County Commissioners expressed strong interest in
analyzing properties in the indicated geographic area for rezoning to zoning
districts that would better promote economic development in the area.
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2. Tables of Permitted Uses Revisions: Complete the substantial work
involved with revising the tables of permitted uses in response to the Byrd vs.
Franklin County judicial decision.
3. Analysis of and Revisions to the Economic Development Zoning
Districts: In support of economic development efforts, complete an analysis
on how to best revise the existing economic development zoning districts to
streamline the numerous districts into fewer districts that would apply to all
three economic development districts (EEDs).
4. Affordable and Senior Housing, including Co-Housing: On-going need
for affordable housing opportunities, including senior housing, in the county.
Continue to work with the Housing and Community Development Department
on the Affordable Housing Strategic Plan and develop any necessary
regulatory amendments that would further the plan once it's adopted.
5. Population Projections: Analyze regional population and employment
projections (including differences between the MPO 2040 and MPO 2045
MTP). Rationalize and offer `ground truth' (i.e. what can realistically be built)
to the amount and location of new development noted from population
modeling (i.e. Community VIZ). Work with municipalities to aggregate their
projected ceiling density totals based on their densification efforts and create
composite countywide total by adding unincorporated projections. Use in
update to Comprehensive Plan Data Element.
6. Parks and Recreation Dedications and Payment in Lieu Fees: Jointly
work with the Department of Environment, Agriculture, and Parks &
Recreation (DEAPR) to evaluate level of service standards and how they
would be implemented through the subdivision process included in the UDO.
Also include hiking, biking, and/or preservation corridors in the land use plan
so land dedications during the subdivision process can occur where
necessary and include NCDOT in relevant discussions.
7. Fiscal Impact Analysis: Work with the Manager's office and Finance and/or
a consultant to analyze the impacts of development to County services
(revenues and expenditures) and to the cities as necessary.
8. Clustering in Rural Areas: Consider rural village concepts. Examine
innovative septic systems whether in individual or community settings.
Clustering does not increase density in rural areas but creates a higher
percentage of open space.
9. Legislative Changes: Amend regulations as necessary in response to
legislative changes at the State level.
10.Streamline Regulations: Continue to streamline regulations where possible.
11.2019 BOCC Retreat: Any priorities that emerge at the January 2019 BOCC
retreat.
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What are the concerns or emerging issues your board has identified for the
upcoming year that it plans to address, or wishes to bring to the Commissioners'
attention?
1. Removal of Uninhabited Mobile Homes in Poor Condition: Identify
funding sources to remove uninhabitable mobile homes and/or investigate
ways to compel a property owner to remove such units. (In collaboration with
the Housing Department)
2. Displaced Mobile Home Park Residents: The County should continue to
pursue helping displaced mobile home park residents, including without town
limits. (The Housing Department is the lead on this issue)
3. Accessory Dwelling Units to Promote Affordable Housing: Ensure
existing regulations are not inhibiting the use of accessory dwelling units and
investigate whether the existing size limits are appropriate (the existing 1,000
square feet upper limit with 800 square feet permitted to be heated/cooled in
the County's UDO may be too small to accommodate families).
4. Conservation Easements: Ensure the existing requirements of easements
are being met. (DEAPR is the lead on this issue)
5. Climate Change: Encourage builders to take into account long-term
changes; for example: encourage building locations well beyond the 100-year
floodplain to account for possible increases in flooded areas. Encourage
better building standards to withstand stronger storms.
6. Energy: Continue to allow solar arrays in appropriate areas, perhaps
performing a reanalysis of locational criteria. Revisit energy information in the
County's Comprehensive Plan to expand information on the variety of energy
types (DEAPR is the lead Department on this Element of the Comprehensive
Plan).
7. Continue Training for Planning Board Members: In response to Planning
Board member requests, Planning staff offered 10 training sessions in 2018,
which were held from 6-7 p.m. the evening of regular meetings. Several
Planning Board members are interested in continuing training in 2019 and
staff is exploring the possibility of holding additional training on a quarterly
basis in 2019.
8. Nuisance Ordinance: Consider a nuisance ordinance addressing junked
cars and unkempt property (old tires, etc.) for Economic Development,
Commercial, and Commercial-Industrial Transition Activity Nodes and areas
adjacent to these land use classifications to "protect" these areas slated for
economic development projects. In addition, consider these "city-like" rules in
"urban" transition land use classifications of the county to protect existing
community value.
9. Rural Enterprises: Determine need to address innovative water & sewage
disposal issues in the Rural Activity Nodes to encourage development in
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these nodes. Evaluate non-residential acreage thresholds and determine if
changes are necessary.
10.Transportation Issues: Evaluate the need for better public transit in rural
areas, including senior citizen mobility, transit dependent and commuter
populations. Determine if rural "transit oriented development" could be hubs
of transit located in the rural community nodes. Accent focus on transit
dependent populations and their connection to other transit infrastructure.
11.Wireless and Broadband Access: The County (IT Department) completed
a study regarding wireless and broadband access in rural areas and is in the
beginning stages of partnering with providers to implement a program, which
will begin in the northern portion of the county. Coordinate with EMS for
comingled use of towers for public safety, private use (with revenue), and
public wireless augmentation.
12.Long-Term Planning for Potable Water and Waste Disposal: Planning for
potable water and waste (wastewater and solid waste) should continue to be
a topic for study (i.e., supportive infrastructure analysis) and discussion as
growth in Orange County continues.
13.Mass Gathering/Special Events: Revisions to UDO regarding mass
gathering and special events (must wait until after Emergency
Services/Attorney's Office enacts a Mass Gathering Ordinance)