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HomeMy WebLinkAbout2019-123-E Human Resources - Springsted Waters executive search DocuSign Envelope ID: EB5D5FB9-1F00-4836-9CE0-355AF8D06137 [Departmental Use Only] TITLE Asset Mgmt Dir Recruitment FY 2018-19 NORTH CAROLINA SERVICES AGREEMENT UNDER $90,000.00 RFP ORANGE COUNTY This Services Agreement (hereinafter "Agreement"), made and entered into this 21 st day of February, 2019, ("Effective Date") by and between Orange County, North Carolina a political subdivision of the State of North Carolina (hereinafter, the "County") and Springsted I Waters, (hereinafter, the "Provider"). WITNESSETH: That the County and Provider, for the consideration herein named, do hereby agree as follows: 1. Services a. Scope of Work. i) This Services Agreement ("Agreement") is for professional services to be rendered by Provider to County with respect to (insert type of project): Executive Recruitment Services for the position of Assest Management Director. ii) By executing this Agreement, the Provider represents and agrees that Provider is qualified to perform and fully capable of performing and providing the services required or necessary under this Agreement in a fully competent, professional and timely manner. iii) Time is of the essence with respect to this Agreement. iv) The services to be performed under this Agreement consist of Basic Services, as described and designated in Section 3 hereof. Compensation to the Provider for Basic Services under this Agreement shall be as set forth herein. 2. Responsibilities of the Provider a. Services to be provided. The Provider shall provide the County with all services required in Section 3 to satisfactorily complete the Project within the time limitations set forth herein and in accordance with the highest professional standards. b. Standard of Care. i) The Provider shall exercise reasonable care and diligence in performing services under this Agreement in accordance with the highest generally accepted standards of this type of Provider practice throughout the United States and in accordance with applicable federal, state and local laws and regulations applicable to the Revised 12/18 1 DocuSign Envelope ID: EB5D5FB9-1F00-4836-9CE0-355AF8D06137 performance of these services. Provider is solely responsible for the professional quality, accuracy and timely completion and/or submission of all work related to the Basic Services. ii) Provider shall be responsible for all errors or omissions of its agents, contractors, employees, and assigns in the performance of the Agreement. Provider shall correct any and all errors, omissions, discrepancies, ambiguities, mistakes, or conflicts at no additional cost to the County. iii) The Provider shall not, except as otherwise provided for in this Agreement, subcontract the performance of any work under this Agreement without prior written permission of the County. No permission for subcontracting shall create, between the County and the subcontractor, any contract or any other relationship. iv) Provider is an independent contractor of County. Any and all employees of the Provider engaged by the Provider in the performance of any work or services required of the Provider under this Agreement, shall be considered employees or agents of the Provider only and not of the County, and any and all claims that may or might arise under any workers compensation or other law or contract on behalf of said employees while so engaged shall be the sole obligation and responsibility of the Provider. v) If activities related to the performance of this Agreement require specific licenses, certifications, or related credentials Provider represents that it and/or its employees, agents and subcontractors engaged in such activities possess such licenses, certifications, or credentials and that such licenses certifications, or credentials are current, active, and not in a state of suspension or revocation. 3. Basic Services a. Basic Services. i) The Provider shall perform as Basic Services the work and services described herein and as specified in the County's Request for Proposals or Request for Qualifications (the "RFP") "RFP Number 5258 for "Proposal to Provide Executive Recruitment Services" issued January 13, 2019, and the Provider's proposal, which are fully incorporated and integrated herein by reference together with Attachments Cost Proposal to Provide Executive Recruitment Services, RFP #5258 (designate all attachments). In the event a term or condition in any document or attachment conflicts with a term or condition of this Agreement the term or condition in this Agreement shall control. Should such conflict arise the priority of documents shall be as follows: This Agreement, the County's RFP together with attachments, Provider's Proposal together with attachments. ii) The Basic Services will be performed by the Provider in accordance with the following schedule: (Insert task list and milestone dates) Task Milestone Date Revised 12/18 2 DocuSign Envelope ID: EB5D5FB9-1F00-4836-9CE0-355AF8D06137 1. Position profile and recruitment brochure development including onsite interview with County and County designated internal and external stakeholders; development of advertisement materials and execution of recruitment strategy and candidate outreach nine (9)weeks from executed contract; and 2. Screening of applicants and recommendation of semi finalists to County two (2)weeks from completion of Task 1; and 3. Conducting background checks, reference checks and academic verifications five (5) weeks from completion of Task 2; and 4. Final interview process including providing documentation on each of the finalists; provide interview in questions and a candidate process for interview panel two (2) weeks from completion of Task 3; and 5. Be on site with County while conducting interviews and facilitate decision making process in selecting a candidate and make recommendation to County Manager two (2)weeks from completion of Task 4; and 6. Negotiate offer with candidate on behalf of County Manager. Should County reasonably determine that Provider has not met the Milestone Dates established in Section 3(a)(ii), County shall notify Provider of the failure to meet the Milestone Date. The County, at its discretion may provide the Provider seven (7) days to cure the breach. County may withhold the accompanying payment without penalty until such time as Provider cures the breach. In the alternative, upon Provider's failure to meet any Milestone Date the County may modify the Milestone Date schedule. Should Provider or its representatives fail to cure the breach within seven (7) days, or fail to reasonably agree to such modified schedule, County may immediately terminate this Agreement in writing, without penalty or incurring further obligation to Provider. This section shall not be interpreted to limit the definition of breach to the failure to meet Milestone Dates. 4. Duration of Services a. Term. The term of this Agreement shall be from March 1, 2019 to September 1, 2019 for the recruitment of an Asset Management Services Director. This Agreement may be extended at anytime within twenty-four months after the successful candidate has been appointed, as provided in the Cost Proposal to Provide Executive Recruitment Services RFP #5258, if a replacement recruitment is required because the successful candidate is terminated or has resigned for any reason. b. Scheduling of Services i) The Provider shall schedule and perform its activities in a timely manner so as to meet the Milestone Dates listed in Section 3. ii) Should the County determine that the Provider is behind schedule, it may require the Provider to expedite and accelerate its efforts, including providing additional resources and working overtime, as necessary, to perform its services in accordance with the approved project schedule at no additional cost to the County. iii) The Commencement Date for the Provider's Basic Services shall be March 1, 2019. Revised 12/18 3 DocuSign Envelope ID: EB5D5FB9-1F00-4836-9CE0-355AF8D06137 5. Compensation a. Compensation for Basic Services. Compensation for Basic Services shall include all compensation due the Provider from the County for all services under this Agreement. The maximum amount payable for Basic Services is twenty-four thousand and five hundred Dollars ($24,500), payable as provided in the Cost Proposal to Provide Executive Recruitment Services, RFP #5258 dated February 13, 2019. In the event the amount stated on an invoice is disputed by the County, the County may withhold payment of all or a portion of the amount stated on an invoice until the parties resolve the dispute. Payment for Basic Services shall become due and payable in direct proportion to satisfactory services performed and work accomplished. Payments will be made as percentages of the whole as Project milestones as set out in Section 3(a)(ii) are achieved. (For example, if there are 10 Project Tasks with Milestone Dates then Provider may invoice for the first 10% of the whole upon County's acknowledgement of the satisfactory completion of Task one. Upon the County's acknowledgement that the second Task has been satisfactorily completed Provider may invoice for the next 10% of the whole.) b. Additional Services. County shall not be responsible for costs related to any services in addition to the Basic Services performed by Provider unless County requests such additional services in writing and such additional services are evidenced by a written amendment to this Agreement. 6. Responsibilities of the County a. Cooperation and Coordination. The County has designated (Brenda Bartholomew, Human Resources Director) to act as the County's representative with respect to the Project and shall have the authority to render decisions within guidelines established by the County Manager and/or the County Board of Commissioners and shall be available during working hours as often as may be reasonably required to render decisions and to furnish information. 7. Insurance a. General Requirements. Provider shall obtain, at its sole expense, Commercial General Liability Insurance, Automobile Insurance, Workers' Compensation Insurance, and any additional insurance as may be required by County's Risk Manager as such insurance requirements are described in the Orange County Risk Transfer Policy and Orange County Minimum Insurance Coverage Requirements (each document is incorporated herein by reference and may be viewed at http://www.orangecountVnc.gov/departments/purchasing division/contracts.php). If County's Risk Manager determines additional insurance coverage is required such additional insurance shall consist of 2,000,000 (if no additional insurance required mark N/A as being not applicable). Provider shall not commence work until such insurance is in effect and certification thereof has been received by the County's Risk Manager. 8. Indemnity a. Indemnity. The Provider agrees, without limitation, to defend, indemnify and hold harmless the County from all loss, liability, claims or expense, including attorney's fees, Revised 12/18 4 DocuSign Envelope ID: EB5D5FB9-1F00-4836-9CE0-355AF8D06137 arising out of or related to the Project and arising from property damage or bodily injury including death to any person or persons caused in whole or in part by the negligence or misconduct of the Provider except to the extent same are caused by the negligence or willful misconduct of the County. It is the intent of this provision to require the Provider to indemnify the County to the fullest extent permitted under North Carolina law. 9. Amendments to the Agreement a. Changes in Basic Services. Changes in the Basic Services and entitlement to additional compensation or a change in duration of this Agreement shall be made by a written Amendment to this Agreement executed by the County and the Provider. The Provider shall proceed to perform the Services required by the Amendment only after receiving a fully executed Amendment from the County. 10. Termination a. Termination for Convenience of the County. This Agreement may be terminated without cause by the County and for its convenience upon seven (7) days prior written notice to the Provider. b. Other Termination. The Provider may terminate this Agreement based upon the County's material breach of this Agreement; provided, the County has not taken all reasonable actions to remedy the breach. The Provider shall give the County seven (7) days' prior written notice of its intent to terminate this Agreement for cause. c. Compensation After Termination. i) In the event of termination, the Provider shall be paid that portion of the fees and expenses that it has earned to the date of termination, less any costs or expenses incurred or anticipated to be incurred by the County due to errors or omissions of the Provider. ii) Should this Agreement be terminated, the Provider shall deliver to the County within seven (7) days, at no additional cost, all deliverables including any electronic data or files relating to the Project. d. Waiver. The payment of any sums by the County under this Agreement or the failure of the County to require compliance by the Provider with any provisions of this Agreement or the waiver by the County of any breach of this Agreement shall not constitute a waiver of any claim for damages by the County for any breach of this Agreement or a waiver of any other required compliance with this Agreement. e. Suspension. County may suspend the Services at any time for County's convenience and without penalty to County upon three (3) days' notice to Provider. Upon any suspension by County, Provider shall discontinue the work and shall not resume the work until notified to proceed by County. 11. Additional Provisions Revised 12/18 5 DocuSign Envelope ID: EB5D5FB9-1F00-4836-9CE0-355AF8D06137 a. Limitation and Assignment. The County and the Provider each bind themselves, their successors, assigns, and legal representatives to the terms of this Agreement. Neither the County nor the Provider shall assign or transfer its interest in this Agreement without the written consent of the other. b. Governing Law. This Agreement and the duties, responsibilities, obligations, and rights of respective parties hereunder shall be governed by the laws of the State of North Carolina. By executing this Agreement Provider affirms that Provider and any subcontractors of Provider are and shall remain in compliance with Article 2 of Chapter 64 of the North Carolina General Statutes. By executing this Agreement Provider certifies that Provider has not been identified, and has not utilized the services of any agent or subcontractor identified, on the list created by the State Treasurer pursuant to G.S. 147-86.58. By executing this Agreement Provider certifies that Provider has not been identified, and has not utilized the services of any agent or subcontractor, on the list created by the State Treasurer pursuant to G.S. 147-86.81. c. Non-Discrimination and Living Wage. Provider shall at all times remain in compliance with all applicable local, state, and federal laws, rules, and regulations. Provider shall at all times remain in compliance with all applicable local, state, and federal laws, rules, and regulations including but not limited to all state and federal anti-discrimination laws, policies, rules, and regulations and the Orange County Non-Discrimination Policy and Orange County Living Wage Policy(each policy is incorporated herein by reference and may be viewed at http://www.oran e�ync. o�partments/purchasing_division/contracts.php.). Any violation of the Orange County Non-Discrimination Policy is a breach of this Agreement and County may immediately terminate this Agreement without further obligation on the part of the County. This paragraph is not intended to limit and does not limit the definition of breach to discrimination. d. Dispute Resolution. Any and all suits or actions to enforce, interpret or seek damages with respect to any provision of, or the performance or non-performance of, this Agreement shall be brought in the General Court of Justice of North Carolina sitting in Orange County, North Carolina. It is agreed by the parties that no other court shall have jurisdiction or venue with respect to such suits or actions. Binding arbitration may not be initiated by either Party, however, the Parties may agree to nonbinding mediation of any dispute prior to the bringing of such suit or action. e. Entire Agreement. This Agreement, together with the RFP and its attachments and the Proposal and its attachments, represents the entire and integrated agreement between the County and the Provider and supersedes all prior negotiations, representations or agreements, either written or oral. This Agreement may be amended only by written instrument signed by both parties. Modifications may be evidenced by facsimile signatures. f. Severability. If any provision of this Agreement is held as a matter of law to be unenforceable, the remainder of this Agreement shall be valid and binding upon the Parties. Revised 12/18 6 DocuSign Envelope ID: EB5D5FB9-1F00-4836-9CE0-355AF8D06137 g. Ownership of Work Product. Should Provider's performance of this Agreement generate documents, items, or things that are specific to this Project such documents, items or things shall become the property of the County and may be used on any other project without additional compensation to the Provider. The use of the documents, items or things by the County or by any person or entity for any purpose other than the Project as set forth in this Agreement shall be at the full risk of the County. h. Non-Appropriation. Provider acknowledges that County is a governmental entity, and the validity of this Agreement is based upon the availability of public funding under the authority of its statutory mandate. In the event that public funds are unavailable and not appropriated for the performance of County's obligations under this Agreement, then this Agreement shall automatically expire without penalty to County immediately upon written notice to Provider of the unavailability and non-appropriation of public funds. It is expressly agreed that County shall not activate this non-appropriation provision for its convenience or to circumvent the requirements of this Agreement, but only as an emergency fiscal measure during a substantial fiscal crisis. In the event of a change in the County's statutory authority, mandate and/or mandated functions, by state and/or federal legislative or regulatory action, which adversely affects County's authority to continue its obligations under this Agreement, then this Agreement shall automatically terminate without penalty to County upon written notice to Provider of such limitation or change in County's legal authority. i. Si atures. This Agreement together with any amendments or modifications may be executed electronically. All electronic signatures affixed hereto evidence the consent of the Parties to utilize electronic signatures and the intent of the Parties to comply with Article I IA and Article 40 of North Carolina General Statute Chapter 66. j. Notices. Any notice required by this Agreement shall be in writing and delivered by certified or registered mail, return receipt requested to the following: Orange County Provider's Name &Address Attention: Brenda Bartholomew Chuck Rohre P.O. Box 8181 14285 Midway Road Hillsborough,NC 27278 Addison, TX 75001 IN WITNESS WHEREOF, the Parties, by and through their authorized agents, have hereunder set their hands and seal, all as of the day and year first above written. ORANGE COUNTY: PROVIDER: DocuSigned by: D"uSigned by: By 0637994B755E477.. By: D0416944F . County Manager Chuck Rohre, Executive Vice President Printed name and title Revised 12/18 7 DocuSign Envelope ID: EB5D5FB9-1F00-4836-9CE0-355AF8D06137 :Ag Proposal Orange County, NC Proposal to Provide Executive Recruitment Services, RFP#5258 February 13, 2019 Springsted I Waters Remittance Address 14285 Midway Road, Suite 340 380 Jackson Street, Suite 300 Addison,Texas 75001 Saint Paul, Minnesota 55101-2887 Chuck Rohre,Executive Vice President crohreaa saringste_d.com ,(214)608-7477 Springs ed I Watc rs I-XCCiltive Recruitment DocuSign Envelope ID: EB5D5FB9-1 F00-4836-9CE0-355AF8D06137 �i STATE OF MINNESOTA RAMSEY AFFIDAVIT eRAN6 COUNTY ® ,Bonnie C. Matson (the individual attesting below), being duly authorized by and on behalf of I� Springsted Waters incorporated{the entity bidding on project hereinafter"Employer"}after first being duly sworn hereby swears or affirms as follows: 1. Employer understands that E-Verifyis the federal E-Verify program operated by the United States Department of Homeland Security and other federal agencies,or any successor or equivalent program used to verify the work authorization of newly hired employees pursuant to federal law in accordance with NCGS§64-25(5). 2. Employer understands that Employers Must Use E-Verify. Each employer, after hiring an employee to work in the United States, shall verify the work authorization of the employee through E-Verify in accordance with NCGS§64-26(a). 3. Employer is a person, business entity,or other organization that transacts business!n this State and that R employs 2S or more employees in this State. (mark Yes or No) a. YES_x , or b. NO 4. Employer's subcontractors comply with E-Verify,and if Employer is the winning bidder on this project Ern ployerwIII ensure compliance with E-Veri an subcon t fy b y y ractors subsequently hired by Employer. This 11 th day of February . 2019 irrintor of Affiant ype Name: onnie C. Matson State of North Carolina Orange County 5iigned and sworn to(or affirmed)before me,this 1 1 th x .i ''• mil, 0 i°Hrrdlbtir the daf 2b y 12019. 00 C z � rn My Commission Expires: � � � M E a rD I U�� Ln Notary Public 9L E ; r DocuSign Envelope ID: EB5D5FB9-1F00-4836-9CE0-355AF8D06137 DATE IMMIDDIYYYY] MACC>REY CERTIFICATE OF LIABILITY INSURANCE 12/7/201 g — 11`.� r THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURERS), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such andorsement(s). PRODUCER 1'11o11e: (952)944-2929 CONTACT Chelsey Van Eyll Fax: f952W44-3091 NAME: Horizon Agency,Inc. PHA&LONE [952)914-7135 FA C No 500 City West Pkwy#l00 noaEss: chelsey®harixonagency.cam Eden Prairie,Minnesota 55344 _ INSURERS AFFORDING COVERAGE NAM# INSURER A: Federal Insurance Company 20281 INSURED INSURER a: Executive Risk Indemnity Inc, 35181 Springsted I Waters INSURERC: 380 Jackson Street 9300 INSURER D: St.Paul,MN 55101 INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER:10006 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS, JA TYPE INSURANCE DD S SR POLICY EFF POLICY ExP LIMrCB POLICY NUMBER MM1I1DIYYYY MMIDDIYYYY ERCIAL GENERAL LIABILITY 35342568 8/11/2018 8/11/2019 EACH OCCURRENCE $ 1,000,000 LAIMS-MADE OCCUR 1,000,000 $0 Deductible PREMISES Ea occurrence $ME➢ExP An one erson $PERSONAL&ADVINJURY $ 1,000,000 REGATE LEMI7APPLIES PER: GENERALAGGREGATE $ 2,000,000 Y PRO LOC PRODUCTS-COMPIOPAGG g2,0D0,000 JECTR: $ JA LELIABN.ITY 73234006 8/11/201 S 8/11/2019 C0MBINED s[NGLE LIMIT $ 1,000,000 EaaccidentUTO BODILY INJURY[Per person] $ DSCHEDULEDBODILY INJURY(Per aoc[dent] $ S ONLY AUTOS NON-OWNED PROPERTY DAMAGES ONLY AUTOS ONLY Per accidentELLALIAB OCCUR 79764838 8/11/2018 8/11/2019 EACH OCCURRENCE $ 4,000,000 SS LIAB CLAIMS-MADE AGGREGATE $ 4,000,000 I ►/ I RETENTION$ 0 $ WORKERS COMPENSATION 7t646620 8/11/2018 8f11/2019 J PER OTH- A AND EMPLOYERS'LIABILITY STATUTE ER 500,000 ANYPROPRIETORIPARTNERIEXECUTiVE YIN E.L.EACH ACCIDENT $ OFFICE OFFICEAMEn NH1 MBER EXCLUDED? F NIA .L 500,000 E .0ISEASE-EA EMPLOYEE $ If yes,describe under 500,000 DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMrf $ 13 LErrorsOmissions 92079210 1/14/2018 1/14/2019 EachClaim 2,000,000 Deductible ARpreFale 2,000,000 DESCRIPTION OF OPERATIONS ILOCATIONS I VEHICLES [ACORD 101,AddillanaI Remarks Schedule,may he attached If more space is raqul red I CERTIFICATE HOLDER CANCELLATION Holder's Nature of interest:CerliFicate Holder SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE Informational Purposes Only THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. �I 00000 AUTHORIZED REPRESENTATIVE ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016103) The ACORD name and logo are registered marks of ACORD DocuSign Envelope ID: EB5D5FB9-1F00-4836-9CE0-355AF8D06137 Table of Contents LETTER OF TRANSMITTAL IGENERAL INFORMATION...................................................................3 IIMETHODOLOGY................................................................................3 III KEY PERSONNEL..............................................................................8 IVEXPERIENCE..................................................................................17 VREFERENCES.................................................................................20 VI. PROJECT SCHEDULE......................................................................21 SAMPLE BROCHURE ........................................................................APPENDIX I I i I l� l I I DocuSign Envelope ID: EB5D5FB9-1F00-4836-9CE0-355AF8D06137 5pringsted I Waters 14285 Midway Road,Suite 340 5pringsted IW,3tf'-rs Dallas,TX 75001 Executive iiecrUllfnew Tel: 972-481-1950 Fax: 972-481-1951 www.springsted.com LETTER OF TRANSMITTAL February 13,2019 Mr. David Cannell Purchasing Agent Orange County Financial &Administrative Services 200 S. Cameron Street PO Box 8181 Hillsborough,NC 27278 Re: Request for Proposal to Provide Executive Recruitment Services,RFP#5258 Dear Mr. Cannell, I appreciate the opportunity to submit our proposal for executive recruitment services for Orange County's next Director of Asset Management Services. Our extensive experience in providing executive recruitment services to cities, counties and other public-sector organizations nationwide will be beneficial for this recruitment and allow us to find the ideal candidate for Orange County. Our previous recruitments for the County,Health Director of Solid Waste Director,give us valuable insights into the County culture. We know that you have options for using Other recruitment firms. However,we believe that our approach sets us apart from our competitors in the following unique ways: • Management/Leadership Style Assessment Analysis completed by the candidates to determine if a candidate's management style matches the approved management/leadership style profile for the ideal candidate;Video candidate interviews through a proprietary system will be made available to the County to assist in the selection process;and • Utilization of a proprietary online application system exclusively licensed to Springsted I Waters (SjW)to facilitate talent management. The system has been designed by SJW to customize applicant flow and tracking. It allows ease of communication with applicants and the ability to conduct database inquiries for candidates based on characteristics important to the County such as geographic location and specific experience, expertise and qualifications. SJW meets each qualification as outlined in the County's request for proposal, The proposed contract is satisfactory to SJW, t.� DocuSign Envelope ID: EB5D5FB9-1F00-4836-9CE0-355AF8D06137 F� Orange County,NC February 13, 2019 Page 2 The proposal document will provide you the details about our approach, expertise,client references and pricing for this executive recruitment. If you have any questions,please contact me at(214)608-7477 or by email at crohre@sl2ringsted.com. Our Team would consider it a professional privilege to provide these services to Orange County. Respectfully submitted, Chuck Rohre, Executive Vice President Consultant sml DocuSign Envelope ID: EB5D5FB9-1F00-4836-9CE0-355AF8D06137 Orange County, NC Proposal to Provide Executive Recruitment Services I. General Information The Executive Recruitment Division of Waters Consulting merged with Springsted Incorporated in May 2014, i establishing one of the largest public sector executive recruitment and human capital consulting_firms in the United States. Our firm name, Waters&Company,has recently been changed to Springsted I Waters (SJW)to more clearly reflect the connection to and support from the Springsted group of companies. Springsted Incorporated, our parent company, has been a Women Business Enterprise since 1993. Three employee- owners lead the Springsted group of firms and their 70-member staff. Our corporate office is located in Saint Paul,Minnesota,with regional offices located in Dallas,Texas;Milwaukee,Wisconsin; Des Moines, Iowa;Kansas City,Missouri;Richmond,Virginia;Atlanta, Georgia; and Denver,Colorado, SJW has a team of ten recruitment consultants and support staff available to meet your executive recruitment needs. Each consultant assigned to this recruitment has experience working with counties and the many different disciplines that comprise the Orange County organization. Our consultants bring an experienced, participatory and energetic perspective to each engagement; our unique approach and personal touch are reflected in our internal standard to provide outstanding services that exceed the County's expectations. In the past five years,our combined consultant team has conducted nearly 450 executive recruitments. The SJW Recruitment Project Team will partner with the County and designated staff as your technical I advisor to ensure that the recruitment process for your next Director of Asset Management Services is conducted in a thorough and professional manner. Our objective is to generate high-quality candidates and assist you with the screening and evaluation of these candidates. We have structured the SJW Recruitment Project Team to draw upon.S J W's and Springsted's 50-plus years of service to the public sector and to leverage SJW's experience and capacity to focus nationwide to find the most qualified candidates. Physical Address f Springsted [Waters 14285 Midway Road,Suite 340 Addison,Texas 75001 Office: 972-481-1950 Fax: 972-481-1951 11, Methodology Task I: Recruitment Brochure Development and Advertising The development of a comprehensive recruitment brochure that includes a profile of the ideal candidate is an important first step in the recruitment process. This profile includes the required academic training,professional experience,leadership,management and personal characteristics related to the success of the candidate in the position of Director of Asset Management Services. The recruitment brochure will also have a profile that captures the essence of the County as a highly-attractive venue for the successful candidate to live and work. 3prin9sted IWa[c,t c Orange County,NC. Proposal to Provide Executive Recruitment Services. I� Fxecutive Recruitment DocuSign Envelope ID: EB5D5FB9-1F00-4836-9CE0-355AF8D06137 To prepare the recruitment brochure,the Recruitment Project Team Leader will come on site to meet with the County and designated staff to discuss the required background,professional experience and management and leadership characteristics for your Director of Asset Management Services position. We meet with the County to broaden our understanding of the position's leadership and management requirements, current issues, strategic priorities and to identify expectations for the Director of Asset Management Services, [See example of a recruitment brochure in Appendix I.] Information obtained from these meetings,coupled with our review of the job description and other County documents, is used to prepare a position and candidate profile. The completed profiles will be approved by the County before recruitment begins. The position and candidate profiles will be central to our recruitment strategy and outreach to candidates. The Recruitment Project Team will also work with Orange County to develop an advertising and marketing strategy to notify potential candidates about the vacancy and conduct an open recruitment that encourages applications from a talented and diverse pool of candidates. Our Team will place ads in appropriate professional publications,websites and local print media,if required. Additionally,S J W has a highly-accessed website that has a special location attracting many potential candidates to upload their resumes. The aggressive advertising and marketing campaign for top talent will include national, state,regional and local elements as determined during our initial meetings with the County's representatives. Our customized mailing list, selected from our extensive database and contacts collected at appropriate public-sector conferences, will be utilized to further promote the position. Advertisements for theDirector . Asset Managementpositioncould be placed =a International City/County Management Association National Forum of Black Public Administrators Hispanic Forum Careers in Government(careersingovernment.com American Public Works Association International Facility Management Association Linkedln Protect Milestone — Deliverables Estimated Duration l . Cnsite interview with the County. • SJW will receive information regarding the Position profile and recruitment County's budgets,organizational charts,images, 2 Weeks brochure development. logos,etc. . Develop draft documents(Recruitment Brochure, _ Advertisement,Marketing Letter and Timeline). Approve brochure, commence • Brochure sent to the County for final approval, ;M advertising and distribute . Commence advertising and distribution of 2 Weeks marketing letter. recruitment brochure. Task II: Execution of Recruitment Strategy and Identification of Quality Candidates Utilizing the information developed in Task 1, SJW will identify and reach out to individuals who will be outstanding candidates for the position of Director of Asset Management Services. Often,well-qualified candidates are not actively seeking new employment and will not necessarily respond to an advertisement. Sprin9sted J'Oaf cs s. Orange County,NC. Proposal to Provide executive Recruitment Services. E-ecutive Recruitment DocuSign Envelope ID: EB5D5FB9-1F00-4836-9CE0-355AF8D06137 r� However, if a potential candidate is presented with the opportunity directly and in the proper manner,he or she may apply, We take pride in our ability to locate highly qualified candidates across the nation based on the professional contacts and relationships we have developed and maintained over many years, These efforts will be supplemented by the creation of an appropriate database utilizing our extensive, interactive applicant database for the Director of Asset Management Services position. This will provide the SJW Team with the ability to customize applicant flow and tracking, communication with applicants and conduct database inquiries for candidates based on characteristics important to the County such as geographic location,particular experience,expertise and credentials. During this part of the process the Recruitment Project Team will work with the County and designated staff to reach consensus on the leadership and management style for the ideal candidate. Our research will determine the key competencies,work values and leadership/management style for the position and match the candidates to each attribute. Each candidate submitting a resume is sent a timely acknowledgement by our Team,including an approximate JV schedule for the recruitment. Throughout the recruitment process,communications are maintained with each candidate regarding information about the recruitment progress and their status in the process. We take pride in the many complimentary comments made by candidates regarding the level of communication and the professional manner in which they are treated during our recruitments. Project Milestone _ Deliverables _ Estimated Duration • Online data collection and profile development. . Development of interactive searchable applicant database for recruitment of the Director of Asset Management Services. Execution of recruitment strategy SW performs direct outreach to prospective 4— Weeks and candidate outreach. � candidates identified in the recruitment strategy. • Utilization of extensive applicant database to identify applications and review applicant pool for competencies/demographics. Task III: Screening of Applicants and Recommendation of Semi-Finalists In Task III the Recruitment Project Team,under the direction of Chuck Rohre,will screen the candidates against the criteria within the position and candidate profiles and develop a list of semi-finalists for recommendation,to the County. The most promising applicants will receive a candidate essay questionnaire to complete that will provide additional information about the candidates'background and experience. We will then narrow the list to a group of 1 0-15 semifinalists for your review and to select finalists. Another unique aspect of our recruitment process is our use of online recorded interviews for the screening process. Responses are timed and questions are not provided in advance. This tool allows our Team to develop a more comprehensive understanding of the candidate's ability to think"on their feet"as well as their personal and professional demeanor. This virtual interview can be scored by individual selection team members as well as the consulting team for later review and comparison. S pri n 9 sted 11+1!oaf C r Orange County,NC. Proposal to Provide Executive Recruitment Services. Executive Recruitment `� DocuSign Envelope ID: EB5D5FB9-1F00-4836-9CE0-355AF8D06137 Our Team will provide an online link for the County and others designated,who have input into the hiring decision, allowing them to review and rate the recorded responses. This provides the organization with additional candidate assessments that can be customized to fit the unique needs of the County. Throughout the process, you will have access to our Master Applicant List(MAL), which will provide pertinent data for each applicant. Project Milestone Deliverables Estimated Duration I SJW compares applications to the approved candidate profile developed in our searchable applicant database. • SJW develops customized candidate questionnaire &due diligence questionnaire to provide to applicants who most closely meet the candidate profile. . Top 1 D-15 candidates identified as semi-finalists. . Semi-Final Report is prepared, including the brochure,master applicant list,cover letter, = Applicant screening and resume and completed questionnaire of recommendation of semi-finalists. candidates to be considered. 2 Weeks . SJW and the County review and rate video interviews. . SIW'sends links to County to review the aggregate responses and ratings. . Semi-finalists complete candidate management style assessment, responses are reviewed and interview questions are developed. • recruitment Project Team Leader meets with County to review recommended semi-finalists. County selects finalists for on-site interviews. Task IV: Conducting Background Checks, Reference Checks and Academic Verifications When the County approves of a group of finalists for on-site interviews, SJW will begin the process of conducting reference checks,background checks, and academic verifications. A Confidential Reference Report is prepared for each finalist to complete our understanding of his/her management and leadership characteristics and professional work performance. For the background checks, SJW will develop information on the candidates in the following areas; • Consumer Credit a Bankruptcy City/County Criminal a State District Superior Court Criminal City/County Civil Litigation 0 State District Superior Court Civil Litigation ■ Judgment/Tax Lien a Federal District Criminal • Motor Vehicle 9 Federal District Civil Litigation Educational Verification Spa misted I'Na i cC r"t Orange County,NC. Proposal to Provide Exacurive Recrultment Services. Exectilive F,eC!'Liii!nellt DocuSign Envelope ID: EB5D5FB9-1F00-4836-9CE0-355AF8D06137 To ensure that our quality standards are maintained, we require a minimum of ten business days between the time that you select the finalists for on-site interviews and when we submit the candidate documentation for your final interview process. Project Milestone Deliverables Estimated Duration Finalists complete supplemental Finalists complete narrative of their most work products. significant professional achievement and a 1 Week � critical problem analysis. Design final process with County --- . SJW confirms interviews with candidates. for on-site interviews with . -{ravel logistics are scheduled for the candidates. t 2 Days finalists. _ Background checks, reference . SJW completes background checks, reference T Weeks checks and academic verification. checks and academic verifications for finalists. Task V. Final Interview Process Upon completion of Task IV,we will work with you to develop the final interview process. We will provide documentation on each of the finalists which will provide the highlights of their professional experience and leadership/management profile(Gap Analysis) as well as a summary of the results of the reference checks,background checks and academic verifications. In addition,the Final Report will include guidelines for interviewing the candidates, suggested interview questions and a candidate assessment process for your interview panel(s). The Recruitment Project Team Leader will be available during the final interview process to answer questions about the candidates and,if requested,assist with the final evaluation of the candidates. In addition,if the County requests the service,we will assist you with the development of a compensation package and related employment considerations and assist with the negotiation of an employment agreement. Project Milestone - — ---Deliverables �yV Estimated Duration • Final Report is prepared,including brochure, interview schedule-,cover letter, resume, Final Report prepared and candidate questionnaire,two examples of delivered to County. candidates' most significant professional I Day achievements,suggested interview questions, candidate assessment form and management style probing questions. _ • interviews are scheduled. On-site interviews with finalists. • Recruitment Project Team leader attends client 1 —2 pays interviews and is available to participate during W - -- deliberations of candidates - --— — — — . If requested, SJW participates in candidate employment agreement negotiations. a: Offer made J accepted. . SJW notifies candidates of decision. 1 -2 Days - SJW confirms final process close out items with Orange County. Sp r i n g sted l W it.c t s Orange County,NC. Proposal to Provide Executive Recruitment services. Executive Recruilmeiit DocuSign Envelope ID: EB5D5FB9-1F00-4836-9CE0-355AF8D06137 I Our Strategy for Recruitment of Diverse Candidates r Our corporate core values and work environment reflect our broader social aspirations for a diverse workforce, equal opportunity and cross-cultural respect. We have established strong and credible networks with minority and female leaders nationwide. In addition,we are corporate members of the National Forum for Black Public Administrators(NFBPA)and the Hispanic Network and are on their National Corporate . Advisory Council. We participate in their membership events on a regular basis. To that end, we take responsibility for diversity in our organization, our recruitment strategy and our candidate pools. In this recruitment,we will use our established networks to make direct and personal contacts with prospective minority and female candidates and encourage them to consider Orange County's Director of Asset Management Services position. Because of our performance record in presenting a diverse applicant pool,these prospective candidates know they will be fairly considered in the process. Springsted I Waters,is committed to ensuring equitable participation in our business and employment opportunities without regard to race,color,religion,sex,national origin,age, disability,veteran status, marital status or sexual orientation. As a leader in the executive recruitment industry,we take positive �. actions to prevent and to remedy any discriminatory effects of business and employment practices. Springsted I Waters is a WBE. r PersonnelIll. Key Recruitment project Team Leader Ms.Sharon Klumpp,Senior Vice President Mr. Chuck Rohre,Executive Vice President Direct Phone: (651)223-3053 Direct Phone:(214)466-2436 Email: sklump12(a)springsted.com Email:crohre0snringsted.com Mr. Steve Miner,Vice President Mr.Rollie Waters,Executive Vice President Direct Phone: (804)562-2383 and Special Advisor—Consultant Email: sminer a springsted.com Direct Phone: (214)466-2424 Email: rwaters u springsted.com Ms. Cecilia Hernandez,Project Coordinator Direct Phone:(214)736-1606 Mr.Art Davis, Senior Vice President Email: chernandez cr,springsted.com Direct Phone: (816) 868-7042 Email: adavis@sprinasted.com Ms.denelle McDonald,Project Coordinator t� Direct Phone: (214)466-2445 j Ms.Patricia Heminover,Senior Vice President Email:imcdonaldnspringsted.cotn Direct Phone: (651)223-3058 Email:phetninover a,springsted.coin �I Sprin fisted 't,� Orange County,NC. Proposal to ProMe E=xeculive Recruitment Services. 08. r :.ccutive ;;ecruitment DocuSign Envelope ID: EB5D5FB9-1F00-4836-9CE0-355AF8D06137 Charles A. (Chuck)Rohre Executive Vice EresidentlManager of Executive Recruitment and Consultant Chuck Rohre is an Executive Vice.President and the Manager of Springsted I Waters,the executive recruitment practice of the Springsted Group. Based in Dallas,he is responsible for managing and conducting executive recruitment engagements.for the firm to insure their integrity,timeliness and adherence to budget parameters. He also directs the professional and support staff of the executive recruitment practice to ensure best practices, quality control and customer service. Chuck has more than 35 years of experience in managing and consulting in both the private and public sectors. He has served as Police Chief and Director of Public Safety for North Texas municipalities with populations ranging from 9,000 to 200,000 plus. Prior to beginning his consulting career,Mr.Rohre served for three years as Police Chief of Plano,Texas. Chuck joined the firm in January 2006 following a 13-year engagement with another nationally recognized public sector search firm where he managed the Texas and Southwestern operations. He has an extensive and successful track record of completed recruitments across the nation, especially in Texas,Colorado, Arizona,and the Midwestern states. He has led over 3 SO recruitment engagements in 24 states for key executives such as City and Assistant City Managers,Police Chiefs,Fire Chiefs, Library Directors, Chief Information Officers,City/County Attorneys,Parks&Recreation Directors,Finance Directors and Public Works Directors, as well as Executive Directors of not for profit and quasigovernmental organizations. The clients range from as small as 2,500 to as large as 1,300,000 in population. He has also conducted management consulting assignments in a number of disciplines including public safety,career development and strategic planning. He has written and presented training in a variety of subject areas including personnel assessment,leadership and management skills,and career development for public sector employees. He has earned the designation of Certified Behavior Analyst by TTI, Inc. Areas of Expertise Executive Recruitment • Career Development ■ Background Investigations a Strategic Planning Behavioral Analysis ■ Organizational Assessment ; Professional Accomplishments and Education Chuck received his Bachelor's degree from the Dallas campus of Abilene Christian University and his Master's degree in Human Relations and Management from the same institution. He has completed advanced management training at the Institute for Lava Enforcement Administration in Plano and now serves on its adjunct faculty and advisory board. Chuck completed the Federal Bureau of Investigation's prestigious LEEDS course at Quantico,Virginia. He is a veteran of the United States Army, serving in the United States and the Republic of Vietnam. Sprin9sted Water Orange County,NC. Proposal to Provide Executive Recroflment Services. Executive Recalitinetlt WPM DocuSign Envelope ID: EB5D5FB9-1F00-4836-9CE0-355AF8D06137 A Rollie Waters Executive Vice President and Special advisor—Consultant Rollie Waters is an Executive Vice President and Special Advisor—Consultant to Springsted I Waters. He serves as an Executive Vice President of Springsted I Waters and also advises on selected assignments and utilization of proprietary candidate assessment instruments. Since 1976,Rollie has been a management consultant to private and public sector clients. He has consulted with national and international clients in the area of HR Management system design and strategic management. He has given various lectures and seminars for organizations in the areas of compensation as it relates to performance management. He is viewed on a national level as one of the foremost authorities in succession planning and performance management system design for the public sector. He has spoken before such organizations as the International City/County Managers Association,American Management Association,The Alliance for Innovation, National Forum of Black Public Administrators,California Institute of Technology,the Texas Municipal League(TML), and the International Personnel Management Association(IPMA-HR), among others. Rollie has been actively involved in the development of competency-based knowledge selection and development tools over the past twenty years. He has been instrumental in ensuring the proprietary profiles that he has designed to attract the right candidates that fit the client organization's needs. Rollie has been widely published in national journals and magazines focusing on human resource challenges. Areas of Expertise ■ Executive Recruitment . Organizational Strategy Web-Based Compensation Support . Mentoring Programs Management Development . Performance Management • Competency-based Systems and a Succession Planning Development Systems Professional Accomplishments and Education Rollie received his MBA at Pepperdine University and his Bachelor of Science degree in Psychology from the University of South Carolina, He is a Strategic Partner with the International City/County Managers Association,International Management Consultants and Alliance for Innovation, a member of the National Corporation Advisory Council of the National Forum for Black Public Administrators,and numerous other professional groups. Rollie has an extensive background in the behavioral sciences and strategic planning. In addition, he is a Certified Management Consultant(CMC)awarded by the Institute of Management Consultants USA. Seri ngsired 1 Watus orange County,NC. Proposal to Provide Executive Recruitment Services. �Q __Aa Executive Recruitniienl DocuSign Envelope ID: EB5D5FB9-1F00-4836-9CE0-355AF8D06137 Arthur(Art)Davis Senior Vice President and Consultant Arthur(Art)Davis is a Senior Vice President and Consultant with Springsted I Waters. Prior to joining SSW, Art successfully launched and expanded his own company over the course of 10 years. Art specializes in providing executive recruitment and organizational management consulting services for cities,counties and nonprofits. Prior to consulting,Art served as Associate Director for the Civic Council of Greater Kansas City,a nonprofit, 501 c4 membership organization comprised of CEOs representing some of the largest companies in the region. One of his responsibilities during his tenure at the Civic Council was to organize efforts to revitalize Downtown Kansas City,Missouri. Art coordinated a strategic and master planning process involving hundreds of stakeholders,which resulted in the establishment of development of strategies,solicitation of start-up funding and implementation of action plans —all contributing toward the successful revitalization of Downtown Kansas City, For nearly six years,Art served as City Administrator of Leee's Summit,Missouri,a city recognized as the "fastest growing"city in Missouri and the Greater Kansas City region at the time. Earlier positions of responsibility include working for the cities of Lenexa, Kansas and Dallas, Texas,where he served as Assistant to the Mayor of Dallas. Areas of Expertise • Executive Recruitment . Organizational Assessment,Design& • Leadership/Management Development Development • Strategic Goal Setting& Strategic Planning 0Organization&Community Facilitation Professional Accomplishments and Education Art received his Bachelor of Arts degree in political science and public administration from William Jewell College and his Master of Public Administration from the University of Kansas. He has led and participated in a wide variety of community initiatives and served on nonprofit boards � I throughout his career. Art was presented with the L.P. Cookingham Award by the Greater Kansas City Chapter of the American Society for Public Administration,recognizing his long-term and outstanding contributions in the field of public administration. Sprin9sted Watc rr, Orange Counly,NC. Proposal to Provide Executive Recruitment Services. Cateculive Recruitment !w DocuSign Envelope ID: EB5D5FB9-1F00-4836-9CE0-355AF8D06137 Patricia(Patty)Heminover Senior vice President and Consultant Patty Heminover is a Senior Vice President and Consultant with Springsted I 'Waters. She has 19 years of public education experience. Prior to joining SJW she was a Client Representative for Springsted Incorporated for seven years. She has also served as superintendent of South St,Paul Schools in South St.Paul,Minnesota. Patty brings considerable experience identifying management talent, leading organizational and process improvements, and developing and administering budgets. Patty has facilitated discussions with legislators at the state level regarding education funding, securing $1 Million of new funding for South St.Paul Schools. Her understanding of human resources and finance and her experience working with governing boards comes from having served seven years as the South St.Paul Schools'Director of Human Resources and Finance,prior to serving as the district's superintendent. She also served for three years as the co-superintendent of schools for Cleveland Public Schools in Cleveland, Minnesota, after working as its Director of Human Resources.and Business Services for six years. Professional Accomplishments and Education Education Affiliations Minnesota State University,Mankato,Minnesota Minnesota Association of School Administrators Master of Education,Administration American Association of School Administrators Minnesota State University,Mankato,Minnesota Minnesota Association of School Business Officials Bachelor of Science in Consumer Science, River Heights Chamber of Commerce,Member Business Administration State Negotiators Association University of Saint Thomas,Saint Paul,Minnesota Certifications Mini MBA Program,Human Resources Human Resource Certificate,University of St.Thomas Management Superintendents Licensure, State of Minnesota Minnesota School Board Association Patty has received a School Finance Award,technology leadership awards and helped establish the first R-12 International Baccalaureate School District in Mirnesota. i Springsted Wati;-t Orange County,NC, Proposal to Provide Executiva Recruitment services. EXeCLIOVe Recruitlnam DocuSign Envelope ID: EB5D5FB9-1F00-4836-9CE0-355AF8D06137 Sharon G.Klumpp Senior Vice President and Consultant Sharon Klumpp is a Senior Vice President and Consultant with Springsted I Waters. Sharon has extensive experience specializing in organizational and departmental studies,human resource management,and executive search for public agencies. She also assists governing bodies and senior-level managers in the development, execution and evaluation of strategic plans. Sharon has extensive experience in serving government. She has served as Executive Director of the Metropolitan Council,a seven-county regional planning agency for the Minneapolis-Saint Paul metropolitan area,and as Associate Executive Director for the League of Minnesota Cities. Her experience also includes serving as City Administrator in Oakdale,Minnesota and as Assistant City Manager in both St.Louis Park,Minnesota and Saginaw,Michigan. Her private sector experience includes serving as the chief administrative officer for the Minneapolis office of a major global engineering and design firm. Sharon also served as an adjunct instructor at Walden University,where she taught public administration and organizational change in the University's School of Management. She served two terms on the Ramsey County Charter Commission and was chair for two years. Professional Accomplishments and Education ,Education Affiliations University of Kansas,Lawrence,Kansas International City/County Management Association Master of Public Administration International Public Management Association for Miami University,Oxford,Ohio Human Resources Bachelor of Arts in Political Science q ro S p ri n g sf ed 1 W t e l S Orange County,NC. Proposal to Provide Execullve Recruitment services. 13 EXecLEtive Reemitlrlent Irl DocuSign Envelope ID: EB5D5FB9-1F00-4836-9CE0-355AF8D06137 Steve Miner,J.D./Ed.D. Vice President and Consultant Steve Miner is a Vice President of Springsted I Waters,the executive recruitment practice of the Springsted Group. Based in Richmond,he specializes in pay and classification and organizational analysis. With a lengthy background in public management and law,as well as human development,Mx.Miner helps create sustainable organizational performance improvements through proper integration of pay and performance structures and processes with appropriate accountability to—and policy management by—the locality's elected body. Steve began his public service as a County Attorney in Virginia,afterwards transitioning to management of various Virginia localities, including service as Deputy CAO and HR Director for Prince George County, Virginia,as CAO for Lee,Culpeper and Accomack Counties,as well as Acting Manager for Orange County, Virginia. These are mostly mid-sized counties with operating budgets today ranging from approximately $75 - 150 million each. In each county,he did extensive structuring and restructuring with both new and existing departments to better achieve organizational needs,goals and financial situations. He.has designed and implemented performance management systems from the ground up,including overseeing the development of routine dialogue on goal setting and achievement,as well as resource allocation between manager and staff. Areas of Expertise • Executive Recruitment a Organizational Assessment Behavioral Analysis • Executive Performance Review Career Development ■ Organizational Performance • Strategic Planning Strategic Workforce Planning Professional Accomplishments and Education Steve received his Bachelor of Arts in History at The University of Virginia's College at Wise,Wise,Virginia; his Juris Doctorate from Cumberland School of Law at Samford University,Birmingham,Alabama and his Doctor of Education in Human Resources from The George Washington University,Graduate School of Education and Human Development,Washington D.C. Za S p r i n 9 stud V"a :Fs Orange County,NC. Proposal to Provide Executive Recrultment Services. �4 �� ...ecuflve l:ecrui+r-nent DocuSign Envelope ID: EB5D5FB9-1F00-4836-9CE0-355AF8D06137 .y Cecilia HernAndez Project Coordinator Cecilia Hernandez is a Project Coordinator with Springsted I Waters. She is responsible for supporting the _ consultants throughout each recruitment process and keeps in contact with the candidates for any questions or concerns they have. Cecilia communicates with and sends out candidate questionnaires to candidates once the field of applicants for a position has narrowed to a smaller group. She is responsible for creating reports used and seat to clients,submits candidates' information for background checks and verification of their education, as well as scheduling interviews for finalists. Professional Accomplishments Prior to employment with Springsted I Waters,Cecilia worked for a local city government as the Records Management Clerk and provided administrative support for the City Secretary Department. Her responsibilities were extended to also provide support for the City Manager and prepare for City Council meetings. Cecilia also worked for a Dallas area university Humanities Department and worked closely with the Event Coordinator and Manager to ensure that programs and events scheduled ran smoothly. She was a contact for students and provided support. Education University of Texas at Dallas,Richardson,Texas Bachelor of Science,Public Affairs University of Texas at Dallas,Richardson,Texas Master of Public Affairs with a Local Government Concentration Springsted I WO i e i c� orenga'Counly,WC. Proposal to Provide Executive Recruitment Services. 15 C;cecutive Recwitment DocuSign Envelope ID: EB5D5FB9-1F00-4836-9CE0-355AF8D06137 -3 Jenelle McDonald Project Coordinator Jenelle McDonald is a Project Coordinator with Springsted I Waters. She is responsible for supporting the lead consultants throughout the entire scope of the recruiting process as well as providing administrative support to Executive Vice President,Rollie Waters. In this role,Jenelle designs/develops recruitment brochures, coordinates communications with candidates, F processes resumes and distributes candidate questionnaires. She is also responsible for providing support to candidates regarding technical and logistical issues. She assists the consultants in scheduling semifinalist interviews,submitting profiles for background checks and education verification, as well as notifying the _ finalists of project status. Her responsibilities extend to editing presentations,advertisement placements and general office administration. `- Professional Accomplishments and Education Jenelle is a very task oriented professional with over 13 years of experience in office administration- at least six of those years have been spent in executive level support and two have been spent in human resources.administration. She also has over eight years of experience in sales and marketing including over seven years overseeing employees. The majority of this experience began in branch banking as a Financial Sales,Supervisor where, in addition to managing day to day branch operations, she also took on the role of coordinating the branch's business development. She went on to merchant services as the Client Relations Executive where she also filled the role of Commissions Analyst with the human resource department. This dual-position entailed managing client escalations,analyzing and adjusting pricing structures, contract negotiation,monitoring non-compete agreements, and the paying and reversal of commissions. Prior to joining SJW, Ms. McDonald was involved in real estate investment as the Operations Manager, In this position, she managed the renovation and budgets of over 200 single family homes and provided administrative support once the properties were tenant occupied. Jenelle has an Associates of Applied Sciences in Financial Operations and an Associates in Business Administration. She is currently pursuing her bachelor's degree in General Business at Arlington Baptist College. ZA �I Spr i n q sted W nt c rs Orange county,NC. Proposal to Provide Executive Recrultment Services, Executive Recruitment DocuSign Envelope ID: EB5D5FB9-1F00-4836-9CE0-355AF8D06137 Experience The following is a partial list of previous Executive Recruitments, List of Relevant Executive Recruitments: 2014 to Present Year Client State Recruitment Population 2014 Aitkin County MN County Administrator 15,927 2014 Atlantic Beach FL City Manager 12,864 C 2014 Bloomington MN City Manager 86,319 2014 Boone NC Town Manager 17,774 2014 Campbell County VA County Administrator 55,163 2014 Cape Charles VA Town Manager 990 2014 Castle Rock CO Town Manager 53,063 2014 Eustis FL City Manager 19,214 2014 Frederick County VA County Administrator 80,317 2014 Hutchinson MN- City Administrator 13,871 2014 Irving TX City Manager 238,289 2014 Lakeville MN City Administrator 58,562 2014 Lexington VA City Manager 6,998 2014 Midlothian TX City Manager 19,891 2014 Narberth Borough PA Borough Manager 4,295 2014 Novi MI City Manager 123,099 2014 Oakdale MN City Administrator 27,780 2014 Orange County INC County Manager 140,352 .�, 2014 Spotsyivania County VA County Administrator 125,684 2014 Springfield MN City Manager 2,114 2014 Township of Lower Merion PA Township Manager 59,850 2015 AC Transit CA Chief Administrative Officer 193,000 2015 Arlington County VA County Manager 221,045 2015 Bemidji MN City Manager 14,435 2015 Big Lake MN City Administrator 10,298 2015 Brooklyn Park MN City Manager 78,373 2015 Coconino County AZ Deputy County Manager 136,539 2015 Cook County MN County Administrator 5,200 2015 Coon Rapids MN City Manager 62,103 2015 Cottage Grove. MN City Manager 35,399 2015 Culpeper County VA County Administrator 48,506 O 2015 1 Davidson NC Town Manager 11,750 2015 Diboll TX City Manager 5,323 2015 Fairfield County SC County Administrator 23,109 2015 Franklin County VA County Administrator 56,335 2015 Fulton County GA Deputy County Manager 984,293 2015 Gloucester County VA County Administrator 36,834 2015 Golden Valley MN City Manager 20,845. 2015 Grand Junction Co City Manager 59,778 2015 Kingsville TX City Manager 26,312 2015 Madison County - VA County Administrator 13,200 2015 Manassas VA Deputy City Manager 41,705 2015 Mille Lacs County MN County Administrator .25,833 2015 Monument CO Town Manager 5,817 2015 Scandia MN City Administrator 3,936 Spr i n g sted[W t c t s Orange County,NO. Proposal to Provide Execugve Recruitment Services, 1 T Executive Recruitment DocuSign Envelope ID: EB5D5FB9-1F00-4836-9CE0-355AF8D06137 List of Relevant Executive Recruitments: 2014 to Present Year I Client State Recruitment Population 2015 Shakopee MN City Administrator - 39,167 2015 Sibley County MN County Administrator 15,072 ` 2015 Socorro TX City Manager 32,517 2015 Tazewell County VA County Administrator 44,103 2015 Virginia Beach VA City Manager 448,479 2015 Warrenton VA Town Manager 9,862 2015 Waseca County MN County Administrator 19,097 2015 West Jordan UT City Manager 110,077 2015 Westminster GC City Manager 109,169 2015 Williamsburg VA City Manager 15,206 2015 Wythe County VA I County Administrator 29,344 2016 Brooklyn Center MN Deputy City Manager 30,712 2016 Cary INC Town Manager 151,088 2016 Catawba County NC County Manager 154,810 2016 Charter Township of Kalamazoo MI Township Manager 20,918 2016 Chesterfield County VA County Administrator 327,745 2016 Christiansburg VA Town Manager 21,533 2016 Circle Pines MN City Administrator 4,953 2016 Commerce TX City Manager 8,276 2016 Crested Butte CO Town Manager 1,519 2016 Dakota County MN County Manager 408,609 2016 Deerfield Beach FL Assistant City Manager 78,041 2016 Denton TX City Manager 123,099 2016 Dumfries VA Town Manager 5,168 2016 Essex County VA County Administrator 11,229 2016 Fredericksburg VA City Manager 28,132 2016 Goochland County VA County Administrator 21,626 2016 Greensboro NC Assistant City Manager 279,639 �r 2016 Hayden CO Town Manager 1,801 2016 Isle of Wight County VA County Administrator 35,656 2016 Jersey Village TX I City Manager 7,862 2016 King George County VA County Administrator 24,926 2016 Mankato MN Deputy City Manager 40,641 2016 Medford OR City Manager 77,677 2016 Mooresville NC Town Manager 34,887 2016 Moorhead MN City Manager 39,398 2016 Moose Lake MN City Administrator 2,787 2016 North Branch MN City Administrator 10,087 2016 Norwalk IA City Manager 91639 2016 Scott County IA I County Administrator 170,385 2016 Shakopee MN I Assistant City Administrator 39,167 2016 Stafford County VA County Administrator 136,788 2016 Stafford County VA Deputy County Administrator 136,788 2016 Virginia MN City Administrator 8,661 i 2016 Warsaw VA Town Manager 1,498 2016 Wayzata MN City Manager 4,217 2016 Williamsburg VA Assistant City Manager 15,206 2017 1 Albemarle County VA County Executive 103,000 2017 1 Berthoud CO Town Administrator 5,807 5prin9sted i MAHrs orange County,NC. Proposal to Provide Executive Recruitment Services. 18 xeGUtiV@ Recruitment DocuSign Envelope ID: EB5D5FB9-1F00-4836-9CE0-355AF8D06137 ISE r� List of Year Client Recruitments: Recruitment Present Population 2017 Chippewa County WI County Administrator 63,132 2017 Christiansburg VA Town Manager 21,533 2017 Cloquet MN City Administrator 12,050 2017 Commonwealth of VA VA Chief Administrative Officer 8,326,000 2017 Commonwealth of VA VA Chief Operating Officer 8,326,000 2017 Dickinson TX City Administrator 19,595 2017 El Dorado KS City Manager 12,852 2017 Glenview IL Village Manager 45,417 2017 Lake Havasu City AZ City Manager 53,743 2017 Littleton CO City Manager 44,275 2017 Manassas Park VA City Manager 16,149 2017 Manatee County FL County Administrator 342,106 2017 Menominee County MI County Administrator 23,548 2017 Morehead City NC City Manager 9,203 2017 Mounds View MN City Administrator 12,525 2017 Oldsmar FL City Manager 13,913 G 2017 Orono MN City Administrator 8,009 2017 Swift County MN County Administrator 9,546 2018 Addison TX City Manager 15,368 2018 Asheville NC City Manager 89,121 2018 Ashland OR City Administrator 21,636 2018 Avondale AZ City Manager 82,881 2018 Belle Plaine MN City Administrator 6,838 2016 Billings MT City Administrator 110,323 2018 Burnsville MN City Manager 61,434 2018 Christiansburg VA Town Manager 21,533 2018 Dallas TX . City Secretary 1,258,000 2018 Grand Rapids MI City Manager 192,294 2018 Greenville SC City Manager 61,397 9 2018 Herington KS City Manager 2,362 2018 James City County VA County Administrator 73,147 2018 Kingman AZ City Manager 29,029 2018 1 Lancaster County SC Assistant County Administrator 80,458 2018 Marlcopa AZ City Manager 46,903 2018 Middleburg VA Town Administrator 828 2018 Moorhead MN Assistant City Manager Assistance 39,398 2018 Salina .K5 I City Manager 47,867 2018 Shawnee KS City Manager 64,323 �I 2018 Surry County VA County Administrator 6,706 2018 York PA Business Administrator 43,859 Current Becker County MN County Administrator 32,504 Current Hobbs AIM City Manager 37,764 Current I Norman OK. City Manager 122,843 S p r!n gsted I W of ere orange County,NC. Proposal to Provide Execullve Recrultment Services. I E);ecutive Recruitment ■ DocuSign Envelope ID: EB5D5FB9-1F00-4836-9CE0-355AF8D06137 V. References Chesterfield County,Virginia(Population 327,745) City of Grand Rapids, Michigan(Population 192,294) Ms.Mary Martin Selby,SPHR,SHRM-SCP, Ms.Mari Beth Jelks, Managing Director of Director of Human Resources Administrative Services PO Box 40 300 Monroe Avenue NW Chesterfield,Virginia 23832 Grand Rapids,Michigan 49503 804-748-1056 616-456-4058 hnnna chestertield.gov mielksRmgraud-rapidsani.us Project: Selection of Police Chief(2017), County project, Selection of Fire Chief(2016) Administrator(2016), Capital Programs Division Chief Mr.Mark Washington, City Manager (2016), 300 Monroe Avenue NW Mecklenburg County,North Carolina(Population 990,977) Grand Rapids,Michigan 49503 616-456-3883 Ms.Leslie Johnson,Assistant County Manager manager c(r,�greity.us 600 East 4th Street Charlotte,North Carolina 28202 project: Selection of City Manager(2018) za 980-384-2910 City of Denton,Texas(Population 136,000) LeslieJohnson r necklenbur Count NC. ov Ms.Carla Romine-Hagmark,Human Resources Project. Selection of Family Services Director(2017), Director Economic Development Director(2015), Chief 215 East McKinney Street Financial Officer(2014), Director of Social Services Denton,Texas 76201-4299 (2013),Mecktink Chief Financial Officer(2013 940-349-8344 carta.roiiiiiie@cityofdejitoii.com Orange County,North Carolina(Population 140,352) Project. Selection of City Attorney(2017&2008), :9 Ms.Brenda Bartholomew,Humana Resources Chief Procurement OfficerlCompliance Director(2017), Director Chief Building Official(2017), City Engineer(2017), Orange County Human Resources Department City Manager(2016), City Auditor(2016), Historic 200 South Cameron St Preservation Officer(2015), Fire Chief(2014), Director Hillsborough,North Carolina 27278 of Technology Services(2014) 919-245-2552 bbai-tholonew oi•an ecoun nc. ov Project., Selection of Health Director(2017), Solid Waste Director(2017), Director of Housing, Human Relations, and Community Development(2017), Z CFO/Finance Director(2015)and County Manager (2014) Zia Spr1n9sted ors Orange County,NC, Proposal to Provide Executive Recruitment Services. t} c—=2 E:[eCiltive RecruitMent DocuSign Envelope ID: EB5D5FB9-1F00-4836-9CE0-355AF8D06137 p C Project ! P t! Below is an estimated Timeline for the executive recruitment process. You will be asked during the first Fit on-site meeting to review and approve a Timeline for the recruitment project. It is our intent to conduct the recruitment expeditiously,but not at the expense of finding high-quality candidates for you. ORANGE COUNTY, NC EXECUTIVE RECRUITMENT PRELIMINARY TIMELINE The following Timeline represents a preliminary schedule for your executive recruitment based on a commencement date of February 25,2019. Actual target dates will be developed in consultation with and approved by the County. Project Milestone Deliverables Target Date N ■ SJW completes on-site interviews to develop candidate profile and recruitment brochure;the County approves ad placement schedule and timeline. Profile development, advertising • SJW sends draft recruitment brochure to the County. and candidate outreach. . The County returns draft recruitment brochure February 25—April 5 (with edits)to SJW. r ■ S1W commences executive recruitment advertising and marketing. �a • Online data collection and profile development. . SSW commences formal review of applications and sends most promising applicants a Candidate Questionnaire to provide additional information about background and experience. Candidates complete recorded interview online. ■ SEW completes formal review of applications Applicant screening and and sends selected resumes and questionnaire assessment and responses to the County for review. recommendation of semi- Candidates'recorded interviews are also April 8-22 finalists. presented. ■ Semi-finalists complete candidate management style assessment and responses are reviewed and interview questions are developed. ■ SJW meets with the County and recommends semi-finalists;the County selects finalists for On-site interviews,Comprehensive background check, academic verifications, . SJW completes reference checks/background April 29 and reference checks checks/academic verification on finalists. completed for finalists. On-site Interviews with finalists. ■ SJW sends documentation for finalists to the County. Week of May 6 • The County conducts on-site interviews with finalists. Employment offer made 1 ■ The County extends employment offer to Week of May 13 accepted. selected candidate. G springsted I WaieFs Orange County,NC. Proposal to Provide Executive Recruitment Services. Z1 CY.eCUtive Recruitrrselli C DocuSign Envelope ID: EB5D5FB9-1F00-4836-9CE0-355AF8D06137 r � WE Cost Proposal Orange County, NC Cost Proposal to Provide Executive Recruitment Services, RFP#5258 February 13, 2019 5pringsted I Waters Remittance Address 14286 Midway Road, Suite 340 380 Jackson Street,Suite 300 Addison,Texas 75001 Saint Paul, Minnesota 55101-2887 Chuck Rohre, Executive Vice President cro h regs p ri n g sted.com (214)608-7477 SprtngstedIWater; l=xecutive t?ecruitlnent DocuSign Envelope ID: EB5D5FB9-1F00-4836-9CE0-355AF8D06137 Cost Proposal The all-inclusive professional fee to conduct the recruitment is provided below and includes the cost of professional services by the Recruitment Project Team Leader,the project support staff and all project- related expenses-such as advertising,preparation of the recruitment brochure,printing,candidate background, 2M reference and academic verification checks and travel expenses for on-site visits. Travel expenses incurred by candidates for on-site interviews with the client are not the responsibility of SJW and are handled directly by the client organization. The all-inclusive professional fee will be billed in four installments: 30% of the fee will be billed at the beginning of the recruitment;30%at the implementation of Phase 1; 30%at the implementation of Phase II; and 10%upon acceptance of an offer by the candidate. We are open to negotiate an alternative payment schedule if selected for this recruitment. All questions regarding the professional fees and project-related expenses should be directed to Chuck Rohre,Executive Vice President at crohreQaspringsted.com or via phone at(214)608-7477. PHASE DESCRIPTION OF PROFESSIONAL SERVICES FEES Task 1 -- Candidate Profile DevelopmenUAdvertising!Marketing (includes one Phase I day on site by Recruitment Project Team Leader) Task 2- Identify Duality Candidates Task 3- Screening of Applications and Submission of Recommended Semi- Phase it Finalists to Client(includes one day on site by the Recruitment Project Team Leader) Task 4-- Reference Checks,, Background Checks and Academic Verifications Phase III Task 5- Final ProcesslOn-Site Interviews with Finalists (includes two days on site by Recruitment Project Team Leader) Conclusion Acceptance of offer by candidate TOTAL ALL-INCLUSIVE PROFESSIONAL FEE $24,500 OPTIONAL SERVICES FOR CONSIDERATION FEES On rare occasions, SJW is asked to provide additional search services that are not included in this scope of service or to provide more than three on-site visits to the County. Additional work specifically requested by the County which is outside of the scope of this project will be invoiced at 220 per hour the hourly rate of$220 plus expenses. SJW will submit a written explanation of the additional lus expenses services to be provided and the estimated hours that will be required prior to commencing any additional services. Triple Guarantee Our Triple Guarantee is defined as: (1) A commitment to remain with the recruitment assignment until you have made an appointment for the fees and tasks quoted in this proposal. If you are unable to make a selection from the initial group of finalists, SI W will work to identify a supplemental group until you find a candidate to hire. (2) Your executive recruitment is guaranteed for 24 months against termination or resignation for any reason. The replacement recruitment will be repeated with no additional professional fee,but only for project-related expenses. Candidates appointed from within your organization do not qualify for this guarantee. This guarantee is subject to further limitations and restrictions of your state laws. (3) SJW will not directly solicit any candidates selected under this contract for any other position while the candidate is employed with your organization. Springsf:ed I Wailers Orange County,NC. Cost Proposal to Provide Exacutiue Recrultmenf Services. E7feCL]Iive Recrufti7ienl.