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HomeMy WebLinkAboutAgenda - 12-06-2004-5pORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: December 6, 2004 Action Agen~Jda Item No. SUBJECT: Expansion of Membership for Orange County Arts Commission DEPARTMENT: Arts Commission PUBLIC HEARING: (Y/N) No ATTACHMENT(S): • Resolution Establishing Orange County Arts Commission -Revised INFORMATION CONTACT: Martha Shannon, ext 2335 TELEPHONE NUMBERS: Hillsborough 732-8181 Chapel Hill 968-4501 Durham 688-7331 Mebane 336-227-2031 PURPOSE: To amend the Orange County Arts Commission's enabling resolution to increase the number of members from eleven to fifteen. BACKGROUND: At the October 25, 2004 Budget Work Session, the BOCC asked the Arts Commission to consider increasing the number of members serving on the Commission because of increased interest from the public. At the regular meeting of the Arts Commission on November 8, 2004, members present voted to increase their membership from eleven to fifteen in response to the County Commissioners' suggestion. FINANCIAL IMPACT: No financial impact. RECOMMENDATION(S): The Manager recommends that the Board approve amending the Orange County Arts Commission's enabling resolution to increase the number of members from eleven to fifteen, subject to any final review by staff and the County Attorney. A RESOLUTION CREATING AN ORANGE COUNTY ARTS COMMISSION WHEREAS, the Orange County desires to encourage the artistic expression and involvement of its citizens and enhance the cultural, educational, recreational and economic contributions provided by the arts as a means or benefiting the public welfare; and, WHEREAS, the State of North Carolina provides financial support to local arts programs by allocating funds to counties on a per capita basis; and, 2 WHEREAS, while the State has decided on past funding awards the increasing number and variety of arts organizations within Orange County makes local decision necessary in order to ensure the most effective utilization of the funds; and, WHEREAS, the County requires a local organizational mechanism for partnership with regional and State arts councils and to improve coordination of the efforts of individuals, organizations and institutions and secure greater public awareness of their purposes and se ices, NOW, THEREFORE, BE IT ORDAINED BY THE BOARD OF COUNTY COMMISSIONERS OF ORANGE COUNTY THAT: Section l.. COMMISSION CREATED There is hereby established, an Orange County Arts Commission as the Official countywide advisory body on the arts, which will promote, coordinate and strengthen private and public programs to further the cultural development of the County. Section 2, The Commission created herein shall consist of fifteen members to be appointed by the Board of Commissioners, Members shall reside in the County. No organization which is a potential recipient of County arts funding shall have on the Commission more than two people who serves on its board or staff. Each member shall serve for a term of two years or until his or her successor is appointed and qualified, except that five of the original appointees to the Orange County Arts Commission shall serve for a term of one year following the establishment of the Commission. No member who has served two consecutive two-year terms may be reappointed until he or she has not served for one year. A vacancy in mid-term shall be filled in the same manner as the original appointment to fill the unexpired term. All members of the Commission shall serve without salary. Section 3. ORGANIZATION 3 A. The Commission shall organize and adopt administrative rules, procedures, and by-laws necessary to accomplish its purposes, and elect from its members a chairperson and such other officers as it shall deem necessary. B. All regular or special meetings of the Commission shall be open to the public as governed by North Carolina General Statue. Any person shall be entitled and encouraged to appear and be heard on any matter pertaining to the arts before the Commission. C, The Commission's office and files shall be lodged organizationally within the Orange County Parks and Recreation Department. Staff support shall be provided by the Director of Parks and Recreation except as may be otherwise arranged by the County Manager from other departments and from the Triangle J Cultural Resources Committee and the North Carolina Arts Council. Section 4, PURPOSES The purposes of the Commission shall be as follows: A. To advise the Board of County Commissioners on matters involving the arts; B. Upon nomination of the Board of Commissioners and approval of the N.C. Arts Council the Commission shall be the Local Distributing Agent (LDA) to advise the Board of Commissioners of the annual allotment of Grassroots Arts Program funds. As the LDA it shall have the goal of assuring that the County's annual grassroots funding allotment is broadly and fairly distributed to serve as effectively as possible the arts needs of the citizens; C. To encourage and aid the appreciation and awareness of, and participation in, the arts among all citizens of Orange County; D. To encourage cooperation and coordination among individuals, organizations and institutions concerned with the arts in the County of Orange; 4 E. To facilitate the development of self-sustaining arts programs; F. To accept gifts or donations pertaining to cultural or artistic matters that may be used to promote, aid and expand the cultural resources of the County. Section 5. ACTIVITIES The activities of the Commission shall include the following: A. To initiate, sponsor, conduct or support, alone or in cooperation with other public or private agencies, programs in the arts; B. To serve as a clearinghouse for information about Orange County artists, arts programs, facilities, organizations and institutions and to encourage public awareness, utilization and support of such resources; C, To administer the Grassroots Program funds which shall include the responsibility to: a) familiarize those interested in the arts with the guidelines necessary for funding, b) advertise for applications at the start of each grant cycle; c) review requests, d) recommend award decisions to the Board of commissioners based on applicant's meeting guideline conditions and being able to arrange matching funds, e) mail award letters and checks, and f) secure proper documentation of expenditures for inclusion in the County's annual audit. Amendment approved 200