HomeMy WebLinkAboutAgenda - 12-06-2004-5mORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: December 6, 2004
Action Agenda
Item No. S - ~
SUBJECT: Contract for a Cultural and Archaeological Survey of Fairview Park
DEPARTMENT: ERCD, Purchasing PUBLIC HEARING: (YIN) No
ATTACHMENT(S):
Request far Proposals
Consultant Proposal
INFORMATION CONTACT:
David Stancil, ext 2590
Pam Jones, ext 2650
TELEPHONE NUMBERS:
Hillsborough 732-8181
Chapel Hill 968-4501
Durham 688-7331
Mebane 336-227-2031
PURPOSE: To consider awarding a contract to Environmental Services, Inc. for a survey of
cultural and archaeological resources on the 67-acre property owned by Orange County and the
Town of Hillsborough for an expansion of Fairview Park.
BACKGROUND: Orange County is seeking a qualified and experienced firm to conduct a survey
of cultural and archaeological resources within Fairview Park, which is owned by Orange
County and the Town of Hillsborough. A small portion of the park has already been developed,
but an expansion of the park is planned over the next few years as a cooperative project
between the two jurisdictions. Information collected from the survey will be used for siting park
facilities and for identifying areas of historic and cultural interest for interpretation.
The survey will be comprised of the following principal components: (a) background research,
(h) an intensive surface and subsurface investigation of the areas of the park identified for
active recreation, (c) a reconnaissance survey of the areas of the park intended for passive
recreation, and (d) a reporting of results. A final report will be submitted to Orange County in
February 2005. The contractor will present its findings to the Fairview Master Plan Work Group.
Orange County received two proposals in response to an October 11 request for proposals
(RFP). After a thorough evaluation of the proposals and consultation with the Purchasing
department, ERCD recommends awarding the contract to Environmental Services, Inc. This
firm's strong proposal, high level of experience, and cost of services make them our first choice.
A more detailed evaluation of the proposals is available from ERCD.
FINANCIAL IMPACT: The projected cast of the survey is $3,425. Funding exists in the current
budget by way of an appropriation from the November 2001 bonds far this project.
RECOMMENDATION(S): The Manager recommends that the BOCC approve the contract and
authorize the Chair to sign, subject to final review by staff and County Attorney, for completion
of a cultural and archaeological survey of Fairview Park..
a
Grange C.:ounty
Environment ~ Resource C_;onservation
306-A Rever~c Road / PO I3ox 8181
Hillsborough, NG 27278
Phone: (919) 245-2590, Fax: (919) 644-3351
The Seven Mile Creek Preserve
October 11.2004
MEMORANDUM
TO: Archaeology Consultants
FROM: Tina Moon, ERCD Land Use & Preservation Planner
SUBJECT: Request for Proposals
Cultural and Archaeological Survey of Fairview Park Property
Hillsborough, Orange County, NC
Orange County is seeking a qualified and experienced archaeologist(s) to conduct a survey of
cultural and archaeological resources within the property planned for Fairview Park, The
information will be used for siting future park facilities, and for identifying areas of historic and
cultural interest for interpretation.
Orange County and the Town of Hillsborough own iwo adjacent tracts (67 acres total), which
are being planned far use as Fairview Park. A small portion of the park has already been
developed, but an expansion of the park is planned over the next few years.. The site is
located just outside Hillsborough's town limits, (but within the Town's extraterritorial
jurisdiction) one-third mile from the intersection of lJS 70 Bypass and NC 86,
The subject property consists of largely undeveloped land-large portions of which are
underlain with remnants of a former town landfill. Other sections of the property feature a
mature hardwood forest, small children's playground, baseball field, police substation, and a
storm debris storage area.. Orange County owns an adjacent 26 acres that includes the
County's Public Works facility.
If your firm is interested in performing this work, please deliver or mail your response to the
Orange County Purchasing Department, Attn: Pam Jones, Director, 129 East King
Street, PO Box 8181 Hillsborough, NC 27278 to be received no later than 5 pm, Friday,
November 5, 2004.
Please contact ERCD directly if you would like to visit the site in advance of submitting a
proposal. If you have any questions, feel free to contact Tina Moon at (919) 245-2583 or
Mara Beth Carr at (919) 960-3880.
REQUEST FOR PROPOSAL
Cultural and Archaeological Survey of the Fairview Park Property
Orange County is seeking a qualified and experienced archaeologist to conduct a
survey of cultural and archaeological resources within the property being planned for
an expanded Fairview Park. The information will be used for siting park facilities and
for identifying areas of historic and cultural interest for interpretation. The park will be
designed and developed by Orange County and the Tawn of Hillsborough, owners of
the property,
All proposals must address the specifications of the accompanying Scope of Work,
and are to include, but not be limited to the following:
A discussion of the research design for the proposed investigation.
A discussion of the field and laboratory methods to be employed,
A work schedule far the proposed survey,
4. A lump sum project cost proposal, with cost breakouts as cited in Section IV,
Resumes articulating qualifications of all members of the project team,
including, but not limited to the Principal Investigator(s) and field director(s).
6. A list of all similar projects completed by the proposer over the past five (5)
years, along with contact names and telephone numbers where they may now
be reached.
Submission Deadline: The Purchasing Director must receive Proposals no later than
5pm, November 5, 2004. Proposals received after that time will be returned
unopened, Mail or deliver proposals to be received by the deadline time to:
Orange County Purchasing Department
Attn: Pam Jones, Director
129 East King Street
PO Box 8181
Hillsborough, NC 27278
Additional information and/or clarifications regarding the scope of work should be
directed to Tina Mcon, Land Use/Preservation Planner, Orange County Environment
and Resource Conservation Dept, at 919/245-2583 or cmoon@co.orange.nc.us
SCOPE OF WORK
Cultural and Archaeological Survey
Fairview Park
Hillsborough, Orange County, NC
Project Backaround
Orange County and the Town of Hillsborough own two adjacent tracts (67 acres total)
that have long been planned for use as Fairview Park, The site is located just
outside Hillsborough town limits (but within the Town's extraterritorial jurisdiction)
one-third mile north of the intersection of US 70 Bypass and NC 86 (Figure 1).,
Orange County also owns another 26 acres containing the County's Public Works
Facility on three adjacent tracts located east of the Town's property,
The Town once owned the entire 67-acre property and used portions of it as a
landfill, Aerial photos (1938, 1955, 1966, 1972 and 1983) indicate that the earliest
use of the landfill was sometime between 1938 and 1955. The 1955 aerial shows
what appears to be a small dumpsite accessed from the old McAdams Road (or
"Yanceyville Road"), which parallels present-day NC 86, By 1966 it appears that the
dumpsite was larger and was accessed from Torain Street, which currently separates
the Town and County tracts, [This portion of McAdams Road was abandoned
sometime between 1955 and 1966,] The landfill was closed in the early 1980s in
conjunction with a community revitalization project for the Fairview area.
In 1983, the County purchased the western portion of the property (42 acres) and
began efforts to turn the property into a community park. A master site plan for the
"Orange County Community Park" was completed by L.E, Wooten & Company in
1986, and the County built a playground and large parking area in 1989-90, Over the
next 10 years, however, several storm events helped to delay further development of
the park: 1992 tornado, 1996 Hiurricane Fran, May 2000 wind storm, and several ice
storms up through the winter of 2002-03. Tree limbs and other wood debris were
hauled to the County property (over the parking area) for temporary storage and
handling, Some of the material was chipped and removed or buried on site.
Beginning with Hurricane Fran (1996), the Town of Hillsborough started sending
storm debris and yard waste for storage on the northern end of the Town tract.
The County's section of the park property contains the vast majority of the former
town landfill, Most of the landfill material was covered with dirt and remains open
with grass and low shrubby vegetation. The alder landfill area (pre-1955) is located
in the far northeastern part of the 42-acre tract and extends well into the Town's
property. Expansion of the landfill occurred during the 1960s and 70s, The two open
areas (covered landfill) are separated by a stream, which flows east across the
property to the Town tract. Same of the landfill material is exposed (above ground),
but hidden from view under dense trees and shrubs along the northern perimeter of
the northern open area, A 2003 orthophoto of the property is provided as Figure 2,
5
In 1999 a baseball field was constructed within this partially hidden area just
northeast of the playground--an area that was part of the former landfill. Fairview
resident, .lames Stewart, constructed the baseball field for the community on the
County tract, and it was know as the "Field of Dreams," Potential health and safety
concerns led the County to pursue a geo-technical analysis in 1999, and after some
additional remediation the baseball field was determined safe for play to continue, In
the past few years, the County has made additional safety improvements to the
playground, and the Town constructed a police substation next to the playground,
Northwest of the former landfill area is an area of mature hardwoods (about 5 acres)
located adjacent to private homes bordering the park. There are many piles of
domestic trash located just inside the park boundary, presumably from the adjacent
neighborhood. A small stream flows from this forested area toward the playground
where it joins another stream from the southwest and turns east across the tract,
During periods of high rainfall streams tend to flood the central wooded area of the
tract, including lower portions of the playground. The southern portion of the County
property (8 acres) includes a young hardwood forest (40-50 yrs old) that holds water
during the wet seasons.. A small stream flows through this area parallel with Rainey
Avenue north toward the playground,
The Town's property (25 acres) shows little direct evidence of landfill activities. Only
the northwest corner seems to have had encroachment from landfill materials, some
of which remains exposed above ground, but hidden within the trees. Also in this
northern 1/3 of the tract there is an open area where the Town stockpiles yard waste
and storm debris (wood).
The southern 2/3 of the tract is forested with mature hardwoods, The lower area has
the highest elevation (655 feet) and the most mature hardwood forest (at least 60-80
years old). The hardwood forest is interrupted by an area of younger pine near the
County's Public Works facilities on the adjacent property, The middle area features
mature hardwoods growing on sloped terrain; the land drops 25 feet to a stream,
which flows across the tract and to the northeast, An unimproved roadway leads
through this sloped forest from the County Public Works facility to the Town's yard
waste storage area.
A Fairview Park Master Plan Work Group will convene in February 2005 to develop a
concept plan for the entire property by June 2005. The findings from the cultural
survey will be provided to this Work Group for its use in designing the project,
II. Description of Work
The County is requesting a cultural and archaeological survey for use in planning the
proposed expansion of Fairview Park, For the purposes of this project, County staff
has divided the park campus into four main areas (Figure 3).
(0
1) Area 1 (approximately 17 acres) includes portions of the site that may be
significantly disturbed for the construction of active recreation areas, buildings,
and parking lots, Work in Area 1 should include a Surface and Subsurface
Investigation to locate and evaluate the probable significance and extent of
any archaeological or historically significant remains in this area and to avoid
any damage of cultural resources by the proposed park development.
2) Area 2 (approximately 2 acres) includes a small section of the site that is likely
to be part of an expansion of the Town of Hillsborough's Public Works facility,
Work in this area should include a full Surface and Subsurface Investigation to
evaluate any sites or potential sites prior to future ground disturbance and to
avoid any damage of cultural resources by the proposed development
3) Area 3 (approximately 12 acres) includes portions of the site that are likely to
be used for low impact recreation or open space, Work in Area 3 should
include aReconnaissance-level survey to identify any areas that appear to
merit additional investigation,
4) Area 4 includes portions of the site, which are not intended for part of the park
expansion. No archaeological survey work is requested far this area as part of
this project. However the Contractor shall notify the County, if during the initial
research phase or at any other time during the project, the Contractor
discovers any information that would suggest the location of a potentially
significant site within Area 4.
The survey will be comprised of the following principal components: (a) background
research, (b) a surface and possible subsurface investigation of the area (Areas 1 &
2) proposed far facilities construction, (c) a limited field reconnaissance of the
remainder of the property (Area 3), and (d) a reporting of results. These components
are described as follows:
A. Background Research
Prior to the initiation of the field investigations the Contractor shall undertake
background research sufficient to acquire a working familiarity with the natural and
cultural resources in the study area and to locate any previously recorded historical
or archaeologically significant sites an the property, including former roads, historic
structures, and any significant landscape alterations associated with those historic
structures, The North Carolina Division of Archives and History should be contacted
tc determine whether there are any such recorded sites, and to reference existing
architectural and archaeclogical survey files. Other resources should include, but not
be limited to An Inventory of Cultural, Historical, Recreational Biological, and
Geological Significance in the Unincorporated Portions of Orange County, the
Historic Preservation Element of the Orange County Comprehensive Plan and ERCD
staff research files.
B. Surface and Subsurface Investigation of Potential Construction Areas
The Contractor should perform limited surface and possible subsurface investigation
in potential construction areas, which are shown as potential "Active Recreation"
(Area 1 on Figure 3) "Public Works Expansion" (Area 2) on the enclosed Preliminary
Concept Plan.
The amount of subsurface excavation will depend on the results of initial surface
investigation, and may require intensive subsurface shovel test pits (STPs) only in
specific concentrated areas. The number of STPs shall be of the Contractor's
choosing, but should be sufficient to determine the cultural and archaeological
significance of the site(s) and to document the site(s) with state survey forms.
C. Field Reconnaissance for Remainder of Park Property
A limited field investigation should be conducted for the rest of the park property
where no constn~ction is planned (Area 3). The Contractor shall use the field
reconnaissance to identify any areas that appear to be worthy of further investigation
and to report such information to Orange County ERCD. The Contractor shall
document any sites discovered during the field reconnaissance using state site and
cemetery forms as appropriate of all above ground structures, including burial
grounds or cemeteries, The field methods and techniques used shall be of the
Contractor's choosing, but should reflect a thorough working knowledge of
contemporary archaeological methods and techniques.
The field investigation shall be of a nature sufficient to accomplish the following
goals:
1. Make recommendations on the potential need for further survey,
2. Locate and identify sites that may have archaeological or historic
significance, and
3. Evaluate the archaeological significance of any such sites.
Based on this limited field investigation, Orange Counfy ERCD will discuss with the
Contractor whether there are areas that may warrant a more intensive surface and
subsurface investigation. For instance, once specific locations are determined for
construction of park facilities, we may decide to follow up this project with a
systematic shovel testing program based on a 30-meter, or similar, grid pattern
across the areas of the property that have been identified as potentially significant.
Contract pricing for this will be negotiated with the successful bidder in fhe eventuality
the work is ordered.
D. Reporting of Results
The Contractor shall give regular (bi-weekly) verbal reports to the Orange County
ERCD during the course of the project.
In order to facilitate the effective use of survey findings, the final report must be
completed and submitted to ERCD in final form no later than Friday, January 28,
2005. Approximately midway through the project (specific dates to be included in
contract), the successful Contractor will provide ERCD with a Preliminary Field
8
Report of the findings to date, status of the survey (research and field work), The
contractor shall also, at this time, be prepared to conduct a short presentation (15-20
minutes) to the Orange County and Town of Hillsborough staff working on planning
for Fairview Park,
The final report shall provide overviews of those portions of prehistory and history
that are relevant to the Fairview section of Hillsborough, set within the broader
context of Orange County and the Southeast, The report will also include detailed
maps of any former locations of roads, historic structures, and any significant
landscape alterations associated with those historic structures, The final report shall
generally satisfy requirements outlined in the "Guidelines for Preparation of
Archaeological Survey Reports," prepared by the NC Office of State Archaeology,
Two copies of a draft of the final report shall be submitted to the Orange County
ERCD far review and comment at least one week in advance of the final submittal
deadline, Fallowing that review, the Contractor shall make any required changes
and submit four copies of the revised final report to the ERCD by January 28, 2005,
The Contractor shall also submit to the ERCD copies of all field maps delineating the
subsurface test grid and the location of all archaeological and above ground sites,
and copies of all recorded survey sites including copies of black and white
photographs,
III. Cost
Consultants submitting a proposal must provide a lump sum bid for the project, with
cost break outs cited for the following project components, Background Research
(Section-A); Limited Surface and Possible Subsurface Investigation in Potential
Construction Areas (Section II-B); Field Reconnaissance for Remainder of the Park
Property (Section II-C); and Reporting (Section II-D).
IV. Project Schedule
Orange County ERCD will negotiate the exact project schedule with the successful
consultant, For purposes of resource planning, however, it may be helpful to know that
the successful consultant will need to provide to ERCD a Preliminary Field Report by
December 17, 2004, with Final Report submittal no later than January 28, 2005.
V. Notice to Proceed
The contractor will not begin any work on the project until issuance of a Notice to
Proceed from Orange County.
The County anticipates approval of this contract by the board of commissioners on
November 16, 2004 and a Notice to Proceed Issued shortly thereafter.
VI. Business Interests
A. Insurance, The Contractor shall provide proof of insurance purchased from an
insurance company authorized to write casualty instrance in the State of North
Carolina the following limits of insurance:
q
Worker's Compensation Insurance -Worker's Compensation insurance as
required by law for all of the Contractor's employees. The Contractor shall
also require his subcontractors to provide Worker's Compensation for all of
the tatter's employees, unless the Contractor affords protection to such
employees.
2, Comprehensive General Liability Insurance -Comprehensive General
Liability Insurance shall be carried in the following amounts: $500,000 bodily
injury each person, $300,000 property damage.
Automobile Liability Insurance -Automobile Liability Insurance shall be
carried in the following limits: $300,000 bodily injury each person, $500,000
bodily injury each accident, $300,000 property liability. Automobile Liability
Insurance shall cover liability arising out of the use of owned, non-owned and
hired motor vehicles.
The cost of all insurance shall be included in the bid submitted.
Proof of insurance must be submitted with the contract at the time of execution by the
successful consultant, Insurance shall be maintained in full farce and effect until the
contract has been fully and completely performed, as evidenced by final acceptance
payment. Certificates of Insurance submitted with contract shall provide for a thirty
(30) day written notice to the County in the event of any modifications, cancellation,
ar expiration of said policies.
Orange County must be included as an additional named insured as their interests
may appear in this agreement,
B. Contract Form. The successful consultant will be expected to execute alump-
sum project contract.
C. Progress Payments. Orange County will entertain requests far progress
payment at completion of milestones in the project, as agreed to between Orange
County ERCD and the successful consultant.
VII. Fiscal Responsibility
The Contractor shall maintain for a period of two years a full and accurate record of
all expenditures, and shall make it available to Orange County for review upon
request.
VIII. Curatorial Responsibilities
The Contractor shall make the necessary arrangements for the storage and curation
of all records and materials recovered during the survey. Any arrangements by the
Contractor must receive prior approval from the N.C. Office of State Archaeology,
io
IX. Human Skeletal Remains
Any human skeletal remains encountered during the investigations shall be treated
according to the provisions of the N.C, General Statutes, Chapter 7Q, Article 3,
X. Consultant Selection/Qualifications
Consultants or consulting firms will be evaluated in part on the basis of the following
criteria:
The person/firm has performed satisfactorily on previous archaeological surveys
as indicated by the North Carolina Department of Cultural Resources, Division
of Archives and History, Office of State Archaeology. Firms/persons who have
previously completed archaeological surveys and National Register
Nominations for archaeological sites or historic districts are preferred.
2, The person/firm demonstrates a professional writing capability with a style of
high quality that is suitable for publication;
3. The person/firm demonstrates that they have adequate experience and staff to
perform the work required, Previous work in Orange County is preferable;
4, The person/firm must demonstrate that they have the ability and resources to
meet the time schedule established for the work;
5, The person/firm must meet the qualifications of 36 CFR 66, Appendix C; and
6, The person's/firm's familiarity with the geographic area to be surveyed.
XI. Submission of Proposals
Persons or consulting firms interested in the project are invited to submit a proposal
that addresses the aforementioned criteria and includes material requested
throughout this Request. In addition, samples of previous work must be submitted as
part of the proposal.
Proposals are to be marked "Fairview Park" and mailed or delivered to the
Purchasing Director at the address listed below no later than 5:00 p.m.,
November 5. 2004, Proposals received after the date and time will be returned
unopened. Proposals may be mailed or delivered to:
Orange County Purchasing Department
Attn: Pam Jones, Director
P.Q. Box 8181
Hillsborough, North Carolina 27278
Questions regarding the project may be addressed to Tina Moon (919) 245-2583 or
Mara Beth Carr (919) 960-380.
All proposals received will become the property of Orange County and will be
evaluated to determine which proposal most closely meets the requirements of the
County. At the discretion and option of Orange County, oral interviews may be
conducted with one or more firms to assist in the selection process. Orange County
reserves the right to reject any and all proposals and to accept the proposal most
favorable to the County.
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ENVIRONMENTAL SERVICES, INC..
524 S NEW HOPE ROAD
RALEIGH. NORTH CAROLINA 27610
918-212-1760 FAX 919-2I2-1707
www-esinc.cc
22 October 2004
Pam .Jones
Duector
Orange County Purchasing Depaztment
129 East King Street
PO Box 8181
Hillsborough, NC 27278
Re: Cultural and Archaeological Survey of Fairview Park Property
Environmental Services, Inc., Cost Proposal
Ms. Jones:
Environmental Services, Inc., (ESI) is pleased to submit the enclosed Scope of Services and Cost
Proposal for the Cultural and Archaeological Smwey of Fairview Park Property. There are three
enclosures with this submittal. The first enclosure contains a Scope of Services and Cost
Proposal, as well as a statement of qualifications, the names of principals, a list of similaz
projects, and a project schedule, The second enclosure is a copy of a report recently submitted to
the North Carolina Department of Transportation. The third enclosure is a copy of a report
recently submitted to the Forsyth County and Winston-Salem City-County Planning Boazd.
We appreciate the opportunity to submit a proposal for this important project and look forwazd to
working with you and your staff. If you have any questions or comments about this proposal or
ESI, please feel free to call me at (919) 212-1760.
Sincerely,
ENVIRONMENTAL SERVICES, INC.
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Scott Seibel, RPA
Senior Archaeologist
Encl..
JACKSONVIL CE • ST AUGUSTME • COCOA • JUPITER • DESTIN • SAVANNAH • ATLANTA • RALEIGH • CHARLOTTE
~~~ Cu~ru~~~ ~~sou~c~ s~~v~C~s
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ESI was incorporated in 1986 with the mission to provide high quality cultural, environmental,
and natural resource investigations. Through our commitment to quality and customer services,
the company has grown to become one of the largest providers of environmental consulting
services in the Southeast.
ESI's cultural resource professionals include archaeologists, historians, architectural historians,
and Geographic Information Systems (GIS) analysts and predictive modelers who have
extensive experience throughout the region. We have established relationships with state and
federal agencies involved with cultural resource determinations. Our familiarity with state and
federal regulations, our extensive regional experience, combined with our strong commitment to
customer service has produced many successful projects.. We are very pleased to offer these
services and hope for the opportunity to work with your organization.
P~OJ~CT' ~AC&~('s@20Un!®
Orange County has proposed expansion of
the existing Fairview Park, which is located
just outside of the town limits of
Hillsborough, North Carolina. Portions of
the two tracts under consideration, totaling
67 acres, have been utilized in the past as
a town landfill, park, and dump site for
storm debris. Orange County Environment
and Resource Conservation (ERCD) has
requested a cultural and archaeological
survey for use in planning the proposed
expansion of Fairview Park..
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FAIRVIEW PARK -CULTURAL & ARCHAEOLOGICAL SURVEY -SCOPE OF SERVICES
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~c®~~ o~ sE~~~cEs
The following Scope for Services describes an agreement between Environmental Services,
Inc., (ESI) and Orange County (Client) with the terms specified herein, Client agrees that the
company/individual signing this agreement has the ability to compensate ESI for the work
described herein whether or not the proposed project materializes. ESI agrees to perform the
following tasks for the associated fee.
Project Title:
Cultural and Archaeological Survey of the Fairview Park Expansion
Project Location:
Hillsborough, Orange County, PJorth Carolina
Section A. Background Research
Time-and-Materials, Upset Limit $279.50
ESI will conduct a preliminary study and literature review of the project area, The project area
has been divided into four areas: Area 1 (approximately 17 acres), Area 2 (approximately 2
acres), Area 3 (approximately 12 acres), and Area 4 (approximately 36 acres)..
Background research will be conducted at a variety of institutions that may include the following:
the Office of State Archaeology (OSA); the Survey and Planning Branch; the North Carolina
State Library; the North Carolina State Archives; the Southern Historical Collection, University of
North Carolina at Chapel Hill (UNC); the North Carolina Collection (NCC) at UNC; The Alliance
for Historic Hillsborough (including the Hillsborough Historical Society, the Historic District
Commission, the Orange County Historical Museum, and the Preservation Fund of
Hillsborough); and the repositories of local Hillsborough and Orange County records.
All relevant reports of previous cultural resource investigations in the vicinity will be examined,
including An Inventory of Cultural, Historical, Recreational, Biological, and Geological
Significance in the Unincorporated Portions of Orange County, the Historic Preservation
element of the Orange County Comprehensive Plan, compliance reports and site forms for
previously recorded archaeological or historical properties on file at the OSA, and ERGD Staff
Research files.
In addition to literature-based research, the staff of the OSA will be consulted, as well other
knowledgeable local individuals.
Information collected during the research phase will be used to more specifically determine the
nature of cultural resources recorded on and adjacent to the project area, to identify the
potential locations for additional resources within the project area, and to develop contexts to
evaluate resources recorded during the survey phase for historic significance. Information
collected during the preliminary study and literature review will be included in the final report,
discussed below.
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The final report generated as a result of this research and consultation will include an overview
of the prehistory and history of the project area, set within the context of Orange County and the
Southeast, The report will follow the format established by the North Carolina Office of State
Archaeology's Guidelines for Preparation of Archaeological Survey Reports.
Section B. Limited Surface and Possible Subsurface Investigation in Potential
Construction Areas
Time-and-Materials, Upset Limit $1,429.50
A cultural resources survey involves the systematic investigation of a project area to determine
the number and type of cultural resources located within the project's boundaries.
The field investigations will cover Area 1 (approximately 17 acres) and Area 2 (approximately 2
acres). Surface inspection of the area for historic and prehistoric artifacts, historic foundation
remnants, or other remains will be undertaken. Subsurface testing in the form of shovel tests
will conducted across the project area. Shovel tests will measure a minimum of 30 centimeters
in diameter and will be excavated at 30- and 15-meter intervals or judgmentally, as necessary.
Shovel tests will be dug to the subsoil, All excavated sediments will be screened through 6.35
mm (1/4") steel mesh mounted upon portable shaker stands, It is estimated that the excavation
of approximately 75 shovel tests will be necessary to identify and assess all archaeological sites
located in the project area.
Standard recording measures will be used to document archaeological sites and features,
including maps and photographs.. Site boundaries will be based on negative shovel tests and/or
the distribution of surface artifacts and will be described in the report. The total number of
excavated tests will be stated in the report. All sites will be marked with flagging tape to
facilitate relocation.
Upon completion of the field investigations, all artifacts will be washed and analyzed according
to accepted typologies, whenever possible, Material recovered during the survey will be held
temporarily at ESI's Raleigh office until completion of the project., Following project completion,
all generated documents and paperwork as well as all recovered artifacts will be curated with
the OSA.
Section C. Field Reconnaissance for Remainder of the Park Property
Time-and-Materials, Upset Limit $364.00
ESI will conduct a limited field reconnaissance of the remainder of the park property where no
construction is planned (Area 3, approximately 12 acres). ESI will document any sites recorded
during the field reconnaissance, and identify any areas that appear worthy of further
investigation. ESI will then issue recommendations on the need for further subsurface
investigations, and evaluate the archaeological significance of any sites recorded during these
limited field investigations.
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Section A. Reporting of Results
Time-and-Materials, Upset Limit $1352.00
Progress Reports
Throughout the duration of the project, ESI shall provide regular verbal progress reports to the
Orange County Environment and Resource Conservation Department (ERCD)..
Preliminary Field Report
By December 17, 2004, a brief report of the results of field investigations will be submitted to the
Orange County ERCD.. This report will include a summary of recorded sites, including numbers,
types, and significance of archaeological resources encountered during fieldwork, a brief
description of field methods, and a copy of field maps indicating the locations of areas surveyed,
subsurface tests, and recorded sites. A summary of preliminary recommendations as well as an
expected draft final report submission date will also be provided at this time,. In addition to a
preliminary field report, a brief account of findings to date will be presented to the Orange
County and Tawn of Hillsborough Fairview Park planning staff.
Final Report
Following completion of the analysis, a report will be prepared detailing the results of the cultural
resources survey. The report will include assessments of site significance and
recommendations far mitigation, if necessary, field maps delineating the subsurface test grid
and locatians of all archaeological sites, photographs of each recorded site, and one copy of the
North Carolina Archaeological Site Form far each archaeological site recorded during the field
investigation.
The report will follow the standards of the Department of the Interior and the OSA's Guidelines
for the Preparation of Reports of Archaeological Surveys and Evaluations., Two copies of a draft
of the final report will be submitted to the Orange County ERCD for review and comment no Tess
than one week (seven days) before the termination date of the contract (January 28, 2005).
Four copies of the revised final report will be submitted to the Orange County ERCD by January
28, 2005.
A®Dll"9®~lAL ~lfOF2@<
ESI can perform additional services not scoped herein, if necessary, on a time and materials,
not to exceed basis.
PROPOSE® TI~I~LI~I~
ESI proposes to begin work an the project within three business days of receipt of Notice to
Proceed.. A preliminary field report will be submitted to the Orange County ERCD following
completion of the field investigations by December 17, 2004. Two (2) copies of the draft report
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will be submitted the Orange County ERCD for review and comment no later than January 21,
2005. Four (4) copies of the final corrected report will be submitted to the client (Orange County
ERCD) no later than January 28, 2005.
UNIQUE QUALIFICATIONS OF TEA{ill jV1EIUIBERS
ESI maintains amulti-disciplinary staff of professionals experienced in conducting the full range
of studies required to plan, permit, and implement successful projects.. ESI currently has a staff
of over 20 archaeologists, historians, and cultural resource professionals that can provide
expertise related to historical research, GIS, and other specializations on an as-needed basis..
The ESI cultural resource assessment team is supervised by an experienced, technically skilled
group of archaeologists. ESI senior archaeologists are professionally qualified according to the
standards of the Register of Professional Archaeologists (RPA), which assures that they are
held to the highest level of responsibility and expertise. They have worked within the region for
many years and have developed professional reputations with local, state and federal agencies.
Key ESI personnel who will be involved with this project include:
SCOTT SEIBEL, iV1.S., RPA
SENIOR ARCHAEOLOGIST
Mr. Seibel is a Registered Professional Archaeologist with over seven years experience in
cultural resource management and academic archaeology in North Carolina, Georgia, Florida,
and Texas. As Senior Archaeologist, Mr. Seibel directs archaeological field crews, laboratory
staff, and research staff, in addition to the authoring of final reports. He is experienced with all
phases of cultural resource assessment and management including NEPA documentation,
historic and archival background research, and coordination with regulatory agencies. Mr.
Seibel is experienced in both prehistoric and historic archaeology.
TERRI RUSS, IN.A., RPA PROJECT ARCHAEOLOGIST
Ms Russ is a North Carolina archaeologist with over seven years experience in cultural
resource management and academic archaeology, and is a Registered Professional
Archaeologist (RPA).. Previous cultural resource management projects include numerous
archaeological surveys, significance testing, and site mitigations for clients such as the North
Carolina Department of Transportation, the U,S. Department of Defense, and the U.S. Army
Corps of Engineers (COE) as well as various private companies, Ms. Russ is experienced in
both prehistoric and historic archaeology.
SPECIFIC PROJECT EXPEE~6E~lCE
ESI has extensive experience with archaeological survey and reporting in North Carolina. The
following projects are representative of ESI's experience in both urban and rural contexts,
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Happy Hill Redevelopment Forsyth County
ESI conducted in depth historic research to develop historic contexts for the evaluation of
archaeological sites for the redevelopment of the Happy Hill community, Winston-Salem's oldest
African American community (Seibel and Russ 2004). Of significant importance was research
conducted regarding the Schumann site, a former 18th century plantation..
Client: Forsyth County and Winston-Salem City-County Planning Board
Michelle McCullough, Historic Resource Coordinator (336) 747-7063
100 East First Street
Winston-Salem, NC 27102
Lee-IV1t. Olive-Clinton Transmission Line Project Wayne, Duplin, Sampson
counties
This project consisted of a Phase I archaeological survey and an architectural survey of an
approximately 28-mile long transmission line corridor. Twenty-six archaeological sites and 97
historic architectural properties were recorded during the survey. Three archaeological sites,
31 WY466/466, 31 WY470/470, and 31 SP373, were recommended as eligible for listing in the
National Register. In order to mitigate the effects of constriction, limited Phase III data recovery
investigations were undertaken at the three sites, which documented intact Early Archaic,
Middle Archaic, and Middle Woodland components.
Client: Progress Energy
Jeff Buckner
412 S. Wilmington St
OH57C
Raleigh, NC 27602
US 64
(919) 546-7692
Cherokee County, Month Carolina
Between May and July 1999, ESI conducted Phase II archaeological testing and Phase III data
recovery for the US 64 project in Cherokee County, North Carolina, for the North Carolina
Department of Transportation, The project involved historic background and archival research
to develop an historic context for site 31CE610**, a nineteenth century tenant house,
archaeological excavations at site 31CE610*` (previously assessed as National Register
eligible), and testing at unassessed sites 31CE61 and 31CE614 prior to the construction of a
four lane divided freeway on new location. All three sites were evaluated with reference to the
eligibility criteria for listing in the National Register..
Client: North Carolina Department of Transportation
Carl Goode
Office of Human Development (919) 715-1515
1583 Mail Service Center
Raleigh North Carolina 27899-1583
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ESI is a highly qualified, experienced firm that has conducted aver 600 cultural resource
projects in the past 12 years. We have the capacity to conduct multiple projects simultaneously
and are very responsive to client needs, with the availability to meet with clients and review
agencies far effective project coordination as required. ESI cultural resource staff members
have a Icng-standing reputation for professional dependability and determination. ESI staff has
a broad working knowledge of state and federal regulations concerning the investigation,
protection management, and interpretation of all types of cultural resources.
Specifically, key ESI personnel have extensive experience in conducting research in urban
contexts for government entities, meaning that work will be conducted in a professional,
efficient, and effective manner.
For these reasons, ESI believes that we are the best company to meet your needs for
Archaeological Services in support of the Fairview Park Expansion.
E N V I R O N M E N T A L S E R V I C E S, I N C
FAIRVIEW PARK. -CULTURAL & ARCHAEOLOGICAL SURVEY -SCOPE OF SERVICES
7
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~®N~~~T F®~ sERV~c~~
ESI will work on the basis described above using the outlined cost, We are prepared to proceed
upon receipt of the signed contract.. If the scope of work and the terms of the contract are
acceptable, please sign this sheet and fax to (919) 212-1707.
TERMS:
Environmental Services, Inc., will complete the work described above unless delayed by client's
request, lack of information, or intervening factors beyond our control.
Client assures ESI that it has permission to work on the subject property and will advise ESI of
proper procedures for accessing subject property.
Environmental Services, Inc„ will maintain a minimum $1,000,000 error and omissions
insurance and $1,000,000 liability insurance for the duration of the project.
Client will provide ESI with any special billing formats of consideration with the signed contract.
Billing is done monthly. Payment is due immediately upon receipt of the invoice; after 30 days
the client agrees to pay 1.5 percent late fee per month or portion therecf on unpaid balances..
Unpaid balances after 60 days from the date of the invoice may result in work stoppage until
overdue accounts are resolved,
Failure to pay within 60 days from the date of invoice will be considered by ESI to be a breach
of contract and ESI may cease work and withhold all work products immediately without penalty
from the client.
Any disputes regarding payment for services shall be resolved in a court in the county of the ESI
office responsible for the work. Client agrees to pay all legal fees and other collection costs
incurred by Environmental Services, Inc., to collect unpaid invoices,
Section A. Background Research: Fixed Fee- $279.50
Section B. Limited Surface and Subsurface Investigations: Fixed Fee- $1,429.50
Section C. Field Reconnaissance for Remainder of the Property: Fixed Fee- $364.00
Section D. Reporting of Results: Fixed Fee-$1352.00
TERMS ACCEPTED:
SIGNATURE
NAME (PRINT):
FIRM.
DA
ENVIRONMENTAL SERVICES, INC.
SIGNATURE:
NAME (PRINT): Kevin Markham
FIRM: Environmental Services Inc.
TITLE: Vice President
DATE: _
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FAIRVIEW PARK -CULTURAL & ARCHAEOLOGICAL SURVEY -SCOPE OF SERVICES
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