HomeMy WebLinkAboutORD-2019-003 Fiscal Year 2018-19 Budget Amendment #6 1
ORD-2019-003
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: February 19, 2019
Action Agenda
Item No. 8-b
SUBJECT: Fiscal Year 2018-19 Budget Amendment #6
DEPARTMENT: Finance and Administrative Services
ATTACHMENT(S): INFORMATION CONTACT:
Attachment 1. Budget as Amended Paul Laughton, (919) 245-2152
Spreadsheet Gary Donaldson, (919) 245-2453
Attachment 2. Year-To-Date Budget
Summary
PURPOSE: To approve budget and capital project ordinance amendments for fiscal year 2018-
19.
BACKGROUND:
Library Services
1. Orange County Library Services has received $7,951 in donations from Friends of the
Library for the installation of wall and furnishings for the Community Engagement
Division. These funds will support library promotion and community work throughout the
county. The department has also received an individual contribution of $750 to be used
for teen programing at the library. This budget amendment provides for the receipt of
these funds. (See Attachment 1, column 1)
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is
applicable to this item:
• GOAL: FOSTER A COMMUNITY CULTURE THAT REJECTS OPPRESSION
AND INEQUITY
The fair treatment and meaningful involvement of all people regardless of race or
color; religious or philosophical beliefs; sex, gender or sexual orientation; national
origin or ethnic background; age; military service; disability; and familial, residential
or economic status.
Health Department
2. The Orange County Health Department has receipt following funds as outlined below:
• Maternal and Child Health - $20,757 in state revenue to be used toward Maternal
and Child Health. These funds will be used to purchase laptops for clinical staff in
maternal and child health clinic, a portable ultrasound machine for prenatal clinic,
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a hand-held fetal doppler, two (2) Dinamap vital sign machines, and two (2) digital
adult weighing and measuring stations.
• Culturally and Linguistically Appropriate Services (CLAS) - $18,000 in state
funding to be used for implementation of National Standards for Culturally and
Linguistically Appropriate Services (CLAS). These funds will be used for training
staff and community members; printing educational and advertising material; and
contracting with consultants trained in equity best practices (to conduct a CLAS
related report on patient/client data and an assessment of the agency).
• Emergency Preparedness - $19,335 in state Bright Ideas grant funding to be
used to support emergency preparedness programming at the Health Department.
These funds will be used to purchase emergency readiness backpacks; to provide
foreign language interpreting and translations; and to purchase relevant
equipment, such as simultaneous language interpretation devices.
• Food and Drug Administration - $3,000 in grant revenue from the Food and
Drug Administration. These funds will be used for training staff about food safety
standards.
• Delta Dental Foundation - $1,000 donation from Delta Dental Foundation. These
funds will be used toward dental cleaning supplies at the Dental Clinic.
• State Emergency Preparedness - $31,015 in state emergency preparedness
funding to be used toward Mosquito control as a result of Hurricane Florence.
These funds will be used to create an educational video; purchase mosquito
control supplies for distribution general public; purchase mosquito testing supplies;
licensing for staff in pesticide safety; printing for educational materials for
distribution to the public; and staff costs supporting, monitoring, and testing these
activities.
This budget amendment provides for the receipt of these funds for the above
stated purposes. (See Attachment 1, column 2)
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goals are
applicable to this item:
• GOAL: FOSTER A COMMUNITY CULTURE THAT REJECTS OPPRESSION
AND INEQUITY
The fair treatment and meaningful involvement of all people regardless of race or
color; religious or philosophical beliefs; sex, gender or sexual orientation; national
origin or ethnic background; age; military service; disability; and familial, residential
or economic status.
• GOAL: ESTABLISH SUSTAINABLE AND EQUITABLE LAND-USE AND
ENVIRONMENTAL POLICIES
The fair treatment and meaningful involvement of people of all races, cultures,
incomes and educational levels with respect to the development and enforcement
of environmental laws, regulations, policies, and decisions. Fair treatment means
that no group of people should bear a disproportionate share of the negative
environmental consequences resulting from industrial, governmental and
commercial operations or policies.
• GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY
The creation and preservation of infrastructure, policies, programs and funding
necessary for residents to provide shelter, food, clothing and medical care for
themselves and their dependents.
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Animal Services
3. The Orange County Animal Services Department has received funds totaling $700
associated with the department's care, transportation of a stray red angus bull. This
budget amendment provides for the receipt of these funds. (See Attachment 1, column 3)
SOCIAL JUSTICE IMPACT: There is no Orange County Social Justice Goal impact
associated with this item.
Planning and Inspections
4. The Orange County Planning and Inspections Department has received $3,030 in
unanticipated application fee revenue collected as part of the Class A subdivision and
Camp Chestnut Ridge application process. These funds will be used to cover required
advertising and postage costs. This budget amendment provides for the receipt of these
funds. (See Attachment 1, column 4)
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is
applicable to this item:
• GOAL: ESTABLISH SUSTAINABLE AND EQUITABLE LAND-USE AND
ENVIRONMENTAL POLICIES
The fair treatment and meaningful involvement of people of all races, cultures,
incomes and educational levels with respect to the development and enforcement
of environmental laws, regulations, policies, and decisions. Fair treatment means
that no group of people should bear a disproportionate share of the negative
environmental consequences resulting from industrial, governmental and
commercial operations or policies.
Emergency Services
5. Orange County Emergency Services has received notification of the receipt of $1,000
from the Safe Kids Program of UNC Health Care Injury Prevention division for the
purchase of three (3) Neo-mates devices. These devices will be placed in the EMS
Supervisor's vehicles to assist in the safe transport of newly born infants. This budget
amendment provides for the receipt of these funds. (See Attachment 1, column 5)
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is
applicable to this item:
• GOAL: CREATE A SAFE COMMUNITY
The reduction of risks from vehicle/traffic accidents, childhood and senior injuries,
gang activity, substance abuse and domestic violence.
Social Services — Technical Amendment
6. This technical amendment provides for the transfer of budgeted funds related to
Information Technology infrastructure approved projects from the Capital Projects Fund
to the Department of Social Services within the General Fund in order to simplify the cost
allocation process and reimbursement process for the department. This technical
amendment provides for the transfer of these budgeted funds totaling $20,000 from the
Capital Projects Fund to the Department of Social Services and amends the following
Information Technology Capital Project Ordinance: (See Attachment 1, column 6)
4
Information Technology Capital Project(-$20,000) - Project# 30007
Revenues for this project:
Current FY 2018-19 FY 2018-19
FY 2018-19 Amendment Revised
Alternative Financing $10,853,254 $20,000 $10,833,245
From General Fund $1,595,257 $0 $1,595,257
Appropriated Fund Balance $200,000 $0 $200,000
Total Project Funding $12,648,502 ($20,000) $12,628,502
Appropriated for thisproject:
Current FY FY 2018-19 FY 2018-19
2018-19 Amendment Revised
Information Technology $12,648,502 $20,000 $12,628,502
Total Costs $12,648,502 ($20,000) $12,628,502
Note: The Current FY 2018-19 Budgets represent the cumulative budgeted funds for this project
since 2010, which is the last time completed County projects funds were closed out. Staff plans
to bring recommendations to the Board of County Commissioners in a future BOCC meeting for
closing out completed school and county capital projects.
SOCIAL JUSTICE IMPACT: There is no Orange County Social Justice Goal impact
associated with this item.
Department on Aging — Technical Amendment
7. This technical amendment provides for the transfer of Home and Community Care Block
Grant (HCCBG) funds of $60,081 from Orange County Public Transportation (OCPT) to
the Department on Aging to cover the cost of the Occupational Therapist and Human
Services Coordinator positions for the remainder of FY 2018-19. OCPT now receives
funds through State funds for their urbanized routes, so these HCCBG funds can be
moved to the Department on Aging to cover the on-going cost of these positions. Note:
Budget Amendment #1, approved on September 4, 2018, included the receipt of funds
sufficient to cover these position costs through January 31, 2019. For the upcoming FY
2019-20 budget and future budgets, these revenues will be included in the Department
on Aging's budget. This budget amendment provides for the transfer of these funds
between the two departments in FY 2018-19. (See Attachment 1, column 7)
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goals is
applicable to this item:
• GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY
The creation and preservation of infrastructure, policies, programs and funding
necessary for residents to provide shelter, food, clothing and medical care for
themselves and their dependents.
Human Services — Non-Departmental
8. At its February 5, 2019 meeting, the Board of County Commissioners approved an
appropriation totaling $100,000 from available Social Justice Reserve funds to be used
for Food and Nutrition Services. This supplemental funding is intended to be used if the
demand is greater than the capacity of the existing food services to meet the needs of
food program participants impacted by the Federal Government shutdown. With this
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appropriation, $128,199 remains available in Social Justice Reserve funds for FY 2018-
19. This budget amendment provides for the use of available Social Justice Reserve
funds of $100,000 for the above stated purpose. (See Attachment 1, column 8)
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goals are
applicable to this item:
• GOAL: FOSTER A COMMUNITY CULTURE THAT REJECTS OPPRESSION AND
INEQUITY
The fair treatment and meaningful involvement of all people regardless of race or
color; religious or philosophical beliefs; sex, gender or sexual orientation; national
origin or ethnic background; age; military service; disability; and familial, residential or
economic status.
• GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY
The creation and preservation of infrastructure, policies, programs and funding
necessary for residents to provide shelter, food, clothing and medical care for
themselves and their dependents.
Orange County Northern Campus Capital Project
9. At its February 5, 2019 meeting, the Board of County Commissioners approved an
updated scope of work and Budget Option 313 for the Orange County Northern Campus
Capital Project. The BOCC had previously appropriated $18,056,614, with another
$10,041,717 planned in FY 2019-20 of the Capital Investment Plan (CIP), for a total
project budget of $28,098,331. But, with the recently completed schematic design phase
and the updated cost estimates, the current estimated project cost is $41,366,606.
Budget Option 3B included Cost Reduction Strategies related to Value Engineering and
Project Scope, which decreases the project cost by $1,161,000, for a total estimated
project cost of $40,205,606. Other strategies in Budget Option 3B to reduce the need to
fund new monies towards the project, included the repurposing of funds from a prior Jail
project, as well as the deferment to a later date of the Southern Human Services Center
expansion and the Cedar Grove Park Phase 2 capital projects, both totaling $1,935,800.
The BOCC added back as part of the project scope, a vehicle Sallyport ($200,000) and a
Magistrate's Hearing Room ($128,000). (Note: The originally planned $10,041,717 in
the FY 2019-20 CIP for this project, as well as the use of funds from the deferment of
planned funding of $1,555,500 for the Southern Human Services Center in the FY 2019-
20 CIP and planned funding of $1,100,000 for the Cedar Grove Park, Phase II in the FY
2019-20 CIP, will be eliminated as they are now included in the total project costs as part
of this budget amendment). The net budgeted impact to the CIP of these changes is
$8,404,075. This budget amendment amends the Orange County Northern Campus
Capital Project to appropriate the additional costs needed for the project, and amends the
prior Jail Project for the repurposing of funds as follows:
Jail Capital Project(-$719,700) — Project# 10012
Revenues for this project:
Current FY 2018-19 FY 2018-19
FY 2018-19 Amendment Revised
Alternative Financing $600,000 ($600,000) $0
2/3 Net Debt Bonds $600,000 $0 $600,000
From General Fund $175,000 ($119,700) $55,300
Total Project Funding $1,375,000 ($719,700) $655,300
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Appropriated for this project:
Current FY FY 2018-19 FY 2018-19
2018-19 Amendment Revised
Jail Project $1,375,000 ($719,700) $655,300
Total Costs $1,375,000 ($719,700) $655,300
Note: The Current FY 2018-19 Budgets represent the cumulative budgeted funds for this project
since 2010, which is the last time completed County projects funds were closed out. Staff plans
to bring recommendations to the Board of County Commissioners in a future BOCC meeting for
closing out completed school and county capital projects.
Orange County Northern Campus Capital Project($22,148,992)
Revenues for this project:
Current FY 2018-19 FY 2018-19
FY 2018-19 Amendment Revised
Alternative Financing $18,056,614 $21,429,292 $39,485,906
Alternative Financing Proceeds
(From Current Jail Project) $0 $600,000 $600,000
From General Fund (From
Current Jail Project) $0 $119,700 $119,700
Total Project Funding $18,056,614 $22,148,992 $40,205,606
Appropriated for this project:
Current FY FY 2018-19 FY 2018-19
2018-19 Amendment Revised
Orange County Northern
Campus Project $18,056,614 $22,148,992 $40,205,606
Total Costs $18,056,614 $22,148,992 $40,205,606
SOCIAL JUSTICE IMPACT: There is no Orange County Social Justice Goal impact
associated with this item.
Chapel Hill-Carrboro City Schools Capital Projects
10.The Chapel Hill-Carrboro City Schools Board of Education approved a re-purposing of
$100,000 from the district's Information Technology project to a newly created
Sustainability Investment project. The district has realized considerable utility savings of
the past few years and creates this project in order to reinvest those savings in utility
reduction and efficiency initiatives. This budget amendment provides for the re-purposing
of these funds from the Information Technology project to this newly created
Sustainability Investment project and amends the following school capital projects
accordingly:
Information Technology Project(-$100,000) — Project# 54013 (64 Fund)
Revenues for this project:
Current FY 2018-19 FY 2018-19
FY 2018-19 Amendment Revised
Alternative Financing $14,300,607 ($100,000) $14,200,607
Total Project Funding $14,300,607 ($100,000) $14,200,607
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Appropriated for this project:
Current FY FY 2018-19 FY 2018-19
2018-19 Amendment Revised
Information Technology Project $14,300,607 ($100,000) $14,200,607
Total Costs $14,300,607 ($100,000) $14,200,607
Sustainability Investment Project($100,000) - New Project# 54021 (64 Fund)
Revenues for this project:
Current FY 2018-19 FY 2018-19
FY 2018-19 Amendment Revised
Alternative Financing $0 $100,000 $100,000
Total Project Funding $0 $100,000 $100,000
Appropriated for this project:
Current FY FY 2018-19 FY 2018-19
2018-19 Amendment Revised
Sustainability Investment
Project $0 $100,000 $100,000
Total Costs $0 $100,000 $100,000
Note: The Current FY 2018-19 Budgets represent the cumulative budgeted funds for these
projects in the Chapel Hill-Carrboro City Schools district since 2009, which is the last time
completed projects funds were closed out. Staff plans to bring recommendations to the Board of
County Commissioners in a future BOCC meeting for closing out completed school and county
capital projects.
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is
applicable to this agenda item:
• GOAL: ESTABLISH SUSTAINABLE AND EQUITABLE LAND-USE AND
ENVIRONMENTAL POLICIES
The fair treatment and meaningful involvement of people of all races, cultures,
incomes and educational levels with respect to the development and enforcement
of environmental laws, regulations, policies, and decisions. Fair treatment means
that no group of people should bear a disproportionate share of the negative
environmental consequences resulting from industrial, governmental and
commercial operations or policies.
FINANCIAL IMPACT: Financial impacts are included in the background information above.
This budget amendment provides for the receipt of these additional funds and increases the FY
2018-19 budget in the General Fund by $126,538 and increases the County Capital Fund by
$22,128,992.
RECOMMENDATION(S): The Manager recommends the Board approve budget and capital
project ordinance amendments for Fiscal Year 2018-19.
Attachment 1. Orange County Proposed 2018-19 Budget Amendment
The 2018-19 Orange County Budget Ordinance is amended as follows: 8
#2 Health Department-
receipt of$20,757 in
Maternal and Chill
Health funds,$$18,000 #4 Planning and #6 Social Services- #7 Orange County #8 BOCC approved
in CLAS funds,$19,335 Public Transporlabon
#1 Library Services- Inspections-receipt of #5 Emergency Services technical amendment to appropriation of
in Emergency #3 Animal Services- re and Department on
ceiot of from t in re $3,030 in application -receipt of$1,000 from transfer funds of $100,000 from available
Preparedness i nFood and department's
f is car r the Agidmenttotechnical
Encumbrance Budget as Amended donations fromthe fae revenue callected tita Safe Kids Progrem $20,000 from Social Justica Reserve Budget as Amended
Original Budget Budget as Amended $3,000 in Food and department's care and amendment to move
Carr Forwards Throu hBOA#5 Fnends of the Library as part of the Class A of UNC Heatth Care Informalon Technology funds to be used to ThroughBOA#6
Y 9 Drug Administration transportation of a stray HCCBG funo of
and$750 from an subdivision and Camp Injury Prevention Capital Project to Social meet the needs of Food
funds,$1,000 donation red angus bull $60,081 from OCPT to
Indivitlual contributbn Chestnut Ridge dnision Services related to IT and Nutrdion program
from Delta Dental application process infrastructure the Department on participants
Foundation,and
$31,015 in Stale
Emergency
Preparedness funds
General Fund
Revenue
Property Taxes $ 158,561,382 $ $ 158,561,382 $ 158,561,382 $ $ $ $ $ $ $ $ $ 158,561,382
Sales Taxes $ 24,140,242 $ $ 24,140,242 $ 24,140,242 $ $ $ $ $ $ $ $ $ 24,140,242
License and Permits $ 313,000 $ $ 313,000 $ 313,000 $ $ $ $ $ $ $ $ $ 313,000
Intergovernmental $ 17,296,375 $ $ 17,296,375 $ 17,826,192 $ $ 92,107 $ $ $ 1,000 $ $ $ $ 17,919,299
Charges for Service $ 12,456,495 $ $ 12,456,495 $ 12,458,995 $ $ $ 700 $ 3,030 $ $ $ $ $ 12,462,725
Investment Earnings $ 415,000 $ 415,000 $ 415,000 $ 415,000
Miscellaneous $ 3,114,760 $ 3,114,760 $ 3,197,939 $ 8,701 $ 1,000 $ 3,207,640
Transfers from Other Funds $ 1,637,600 $ 1,637,600 $ 1,637,600 $ 20,000 $ 1,657,600
Fund Balance $ 8,820,099 $ 8,820,099 $ 8,957,257 $ 8,957,257
Total General Fund Revenues $ 226,754,953 $ $ 226,754,953 $ 227,507,607 $ 8,701 $ 93,107 $ 700 $ 3,030 $ 1,000 $ 20,000 $ $ $ 227,634,145
Expenditures
Support Services $ 13,182,883 $ $ 13,182,883 $ 13,174,909 $ $ $ $ $ $ $ $ $ 13,174,909
General Government $ 22,214,157 $ $ 22,214,157 $ 22,214,157 $ $ $ $ $ $ $ $ $ 22,214,157
Animal Services $ 2,153,479 $ $ 2,153,479 $ 2,158,839 S 700 $ 2,159,539
Orange Public Transportation $ 1,748,132 $ $ 1,748,132 $ 1,859,132 $ 60,081 $ 1,799,051
Cooperative Extension $ 403,955 $ $ 403,955 $ 403,955 $ 403,955
Economic Development $ 513,461 $ $ 513,461 $ 513,461 $ 513,461
DEAPR $ 4,043,556 $ $ 4,043,556 $ 4,086,491 $ 4,086,491
Planning and Inspections $ 3,208,098 $ $ 3,208,098 $ 3,208,098 $ 3,030 $ 3,211,128
Non-Departmental $ 1,088,806 $ $ 1,088,806 $ 1,088,806 $ 1,088,806
Community Services $ 13,159,487 $ $ 13,159,487 $ 13,318,782 $ $ $ 700 $ 3,030 $ $ $ (60,081) $ $ 13,262,431
Department of Social Services $ 19,446,803 $ $ 19,446,803 $ 19,636,186 $ 20,000 $ 100,000 S 19,756,186
Health $ 10,345,231 $ $ 10,345,231 $ 10,509,831 $ 93,107 S 10,602,938
Cardinal Innovations MOE $ 1,050,187 $ $ 1,050,187 $ 1,050,187 $ 1,050,187
Department on Aging $ 2,129,173 $ $ 2,129,173 $ 2,253,463 $ 60,081 $ 2,313,544
Child Support Services $ 1,098,035 $ $ 1,098,035 $ 1,098,035 $ 1,098,035
Human Rights and Relations $ 280,469 $ $ 280,469 $ 280,469 $ 280,469
Housing and CD $ 331,462 $ $ 331,462 $ 317,890 $ 317,890
Library Services $ 2,359,059 $ $ 2,359,059 $ 2,372,786 $ 8,701 $ 2,381,487
Non-Departmental $ 2,162,233 $ $ 2,162,233 $ 2,022,101 $ 100,000 $ 1,922,101
Human Services $ 39,202,652 $ $ 39,202,652 $ 39,540,948 $ 8,701 $ 493,107 $ $ $ $ 20,000 $ 60,081 $ $ 39,722,837
Courts $ 61,000 $ $ 61,000 $ 61,000 $ 61,000
Criminal Justice Resource De artment $ 620,329 $ $ 620,329 $ 607,829 $ 607,829
Sheriff $ 13,449,193 $ $ 13,449,193 $ 13,484,361 $ 13,484,361
Emer enc services $ 10,777,377 $ $ 10,777,377 $ 10,777,377 $ 1,000 $ 10,778,377
Non De artmental $ 410,878 $ $ 410,878 $ 410,878 $ 410,Public Safety $ 25,318,777 $ $ 25,318,777 $ 25,341,445 $ $ $ $ $ 1,000 $ $ $ $ 25,342,445
Education $ 109,871,663 $ 109,871,663 $ 109,871,663 $ 109,871,663
Transfers Out $ 3,805,334 $ $ 3,805,334 1$ 4,045,703 $ 4,045,703
Total General Fund Appropriation $ 226,754,953 $ $ 226,754,953 1$ 227,507,607 $ 8,701 $ 93,107 $ 700 $ 3,030 $ 1,000 $ 20,000 $ $ $ 227,634,145
1
Attachment 2 9
Year-To-Date Budget Summary
Fiscal Year 2018-19
General Fund Budget Summary
Paul:
Original General Fund Budget $226,754,953 ;increase time-limited Office
Additional Revenue Received Through Assistant II position in Health
Budget Amendment #6 (February 19, 2019) by .17 FTE; increase of.25
Grant Funds $195,253 FTE in Eldercare Manager
Non Grant Funds $546,781 position; moves 1.0 FTE
Occupational Therapist and
General Fund - Fund Balance for Anticipated .75 FTE Human services
Appropriations (i.e. Encumbrances) $0 C000rdinator from Grant
General Fund - Fund Balance Appropriated to Project Fund to General Fund
Cover Anticipated and Unanticipated (BOA #1)
Expenditures $137,158
Total Amended General Fund Budget $227,634,145 Paul:
Dollar Change in 2018-19 Approved General approved tme-limited 1.0 FTE
Fund Budget $879,1921 Reentry Coordinator position
% Change in 2018-19 Approved General Fund and a time-limited 1.0 FTE
Budget 0.39% Reentry Case Manager with
CJRD; move 1.0 FTE
Authorized Full Time Equivalent Positions Occupational Therapist and.75 FTE Human services
Original Approved General Fund Full Time Coordinator to General Fund
Equivalent Positions 904.270 : (BOA#1); 1.0 FTE
Original Approved Other Funds Full Time Information Technology
Equivalent Positions 90.850 Analyst position in the
Total Approved Full-Time-Equivalent sheriff's Office (9/20/18
mtg.)
Positions for Fiscal Year 2018-19 995.120