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Home My WebLink About2019-082-E AMS - Sound Advice Battle Courtroom reinstallation DocuSign Envelope ID: B4678F7C-BDD3-4629-AF04-40BA57EFD1B0 NORTH CAROLINA CONSTRUCTION SERVICES AGREEMENT UNDER$50,000 ORANGE COUNTY THIS CONSTRUCTION AGREEMENT (hereinafter"Agreement"), is made and entered into this 15th day of February, 2019 by and between Orange County, North Carolina (hereinafter the "Owner")parry of the first part; and Sound Advice (hereinafter the "Contractor"), party of the second part; WITNESSETH: For the purpose and subject to the terms and conditions hereinafter set forth, the Owner hereby contracts for the construction services of the Contractor, and the Contractor agrees to provide the construction services to the Owner in accordance with the terms of this Agreement. 1. TERM AND MAXIMUM AMOUNT PAYABLE Beginning and ending dates of contract: February 15, 2019 through February 24, 2019. The Project Commencement Date shall be February 15, 2019. Dollar Amount Not to Exceed: Seven Thousand Five Hundred Dollars ($7,500.00) 2. SERVICES Contractor agrees to provide the following construction services (the "Work"): Remove equipment from Courtroom 3 to be re-installed In Battle. Rehang all monitors on existing mounts Drop height of audience monitor to accommodate new ceiling (no change to existing structural rigging) Reinstall all pre-existing transmitters/receivers/touch panels/usb extenders and recrimp all necessary lines Reconnect all pre-existing HDMI and VGA cables for judge, attorney, and clerk tables. (They should still be with the equipment. There will be additional charges if we are required to supply cables) Reinstall main AV rack with the pre-existing equipment and reconnect/recrimp necessary lines Reconnect main feeder lines for speaker zones Re-install all pre-existing microphones and reconnect/recrimp lines to DSP system. Test equipment to ensure proper operation per proposal 5792 dated 2/7/19. Contractor shall not sub-contract all or any part of the construction services provided for in this Agreement without prior written approval of the Owner. Contractor shall be responsible for all errors or omissions, in the performance of the Agreement. Contractor shall correct any and all errors, omissions, discrepancies, ambiguities, mistakes or conflicts at no additional cost to Owner. Contractor is solely responsible for obtaining all permits necessary to complete the Work in compliance with local, state, and/or federal law. The Contractor is responsible for all physical damage to owned or rented machinery, tools, equipment, forms, and other items owned, rented or used by the Contractor and/or Subcontractor(s) in the performance of the Work including all of Owner's property in Contractor's care, custody, or control, and all such property while it is in transit. 3. PAYMENT Contractor shall submit an invoice for construction services provided. The invoice shall contain Contractor's name and federal tax identification number and shall be signed and dated by an officer of Contractor. It shall detail all construction services provided in payment requests. Revised 12/18 1 DocuSign Envelope ID: B4678F7C-BDD3-4629-AF04-40BA57EFD1B0 The Owner will make payments to Contractor within thirty (30) days after receipt of and approval of the invoice by the contracting department. In the event the amount stated on an invoice is disputed by Owner, then Owner may withhold payment of all or a portion of the amount stated on an invoice until the parties resolve the dispute. In addition, should Contractor fail to perform its duties under the terms of this Agreement, Owner may, without fault or penalty, withhold any payment associated with the Work to be performed until such time as said work is completed. 4. RELATIONSHIP OF PARTIES Contractor is an independent contractor of the Owner. Contractor represents that it has or will secure, at its own expense, all personnel required in performing the construction services under this Agreement. Such personnel shall not be employees of or have any contractual relationship with the Owner. All personnel engaged in work under this Agreement shall be fully qualified and shall be authorized or permitted under state and local law to perform such construction services. It is further agreed that Contractor will obey all State and Federal statutes, rules and regulations which are applicable to provisions of the construction services called for herein. Neither Contractor nor any employee of the Contractor shall be deemed an officer, employee or agent of the Owner. 5. SUSPENSION AND TERMINATION This Agreement may be terminated by Contractor upon thirty (30) days' written notice to the Owner, and the Owner may terminate this Agreement upon thirty (30) days' written notice to Contractor. Owner may suspend the Work at any time for Owner's convenience and without penalty to Owner upon three (3) days' notice to Contractor. Upon any suspension by Owner Contractor shall discontinue the Work and shall not resume the Work until notified to proceed by Owner. The notice required by this section or any other notice shall be delivered via certified mail, return receipt requested to the parties at the addresses as shown on the signature page to this Agreement. Such notice is deemed given upon its delivery to, or deposit in a receptacle of, the United States Post Office. 6. INSURANCE REQUIREMENTS Contractor shall obtain, at its sole expense, Commercial General Liability Insurance, Automobile Insurance, Workers' Compensation Insurance, and any additional insurance as may be required by Owner's Risk Manager as such insurance requirements are described in the Orange County Risk Transfer Policy and Orange County Minimum Insurance Coverage Requirements (each document is incorporated herein by reference and may be viewed at http://www.oran eg counrAc. og v/departments/purchasing_division/contracts.phn). If Owner's Risk Manager determines additional insurance coverage is required such additional insurance shall be designated here N/A (if no additional insurance required mark N/A as being not applicable). Contractor shall not commence construction work until such insurance is in effect and certification thereof has been received by the Owner's Risk Manager. 7. INDEMNIFICATION Contractor agrees, without limitation, to defend, indemnify, save, and protect Owner and Owner's lender, if any, harmless from and against any and all claims, liens, liabilities, losses, damages, causes of action, and expenses (including court costs and reasonable attorney's fees Revised 12/18 2 DocuSign Envelope ID: B4678F7C-BDD3-4629-AF04-40BA57EFD1B0 related thereto) arising out of, in connection with, or resulting from any negligence, act or failure to act by the Contractor, the Contractor's agents, assigns or employees resulting in property damage or personal injury, including death, or other loss related to the Work. Contractor is responsible for all errors or omissions caused by its agents, contractors, employees, or assigns in the performance of this Agreement. It is the intent of this section to require Contractor to indemnify the Owner to the full extent permitted under North Carolina law. 8. NON-ASSIGNMENT Contractor shall not assign all or any part of this Agreement, including rights to payments, to any other party without the prior written consent of the Owner. 9. NON—APPROPRIATION Contractor acknowledges that Owner is a governmental entity, and the validity of this Agreement is based upon the availability of public funding under the authority of its statutory mandate. In the event that public funds are unavailable and not appropriated for the performance of Owner's obligations under this Agreement, then this Agreement shall automatically expire without penalty to Owner immediately upon written notice to Contractor of the unavailability and non-appropriation of public funds. It is expressly agreed that Owner shall not activate this non- appropriation provision for its convenience or to circumvent the requirements of this Agreement, but only as an emergency fiscal measure during a substantial fiscal crisis. In the event of a change in the Owner's statutory authority, mandate and/or mandated functions, by state and/or federal legislative or regulatory action, which adversely affects Owner's authority to continue its obligations under this Agreement, then this Agreement shall automatically terminate without penalty to Owner upon written notice to Contractor of such limitation or change in Owner's legal authority. 10. DISPUTE RESOLUTION Any dispute with respect to any provision of, or the performance or non-performance of, this Agreement shall be subject to the Dispute Resolution Rules and Procedures for Orange County Design, Building Construction, Renovation, and Repair Projects. The policy is incorporated herein by reference and may be viewed at http://www.oran.eg cogptygc._o�partments/purchasing division/contracts.php). 11. ENTIRE AGREEMENT The parties have read this Agreement and agree to be bound by all of its terms, and further agree that it, together with specifically referenced documents, constitutes the complete and exclusive statement of the Agreement between the parties unless and until modified by a written amendment to this Agreement signed by the parties. Modifications may be evidenced by telefacsimile signatures. Should any conflict arise in the terms of any documents referenced herein and this Agreement the terms of this Agreement shall be given priority and shall control over all other such documents. Should a request for proposals and a proposal be referenced the terms of the request for proposals shall have priority over the terms of the proposal. 12. COMPLIANCE WITH LAW/GOVERNING LAW Both parties agree that this Agreement shall be governed by the laws of the State of North Carolina and any action brought under this Agreement shall be brought in the General Court of Revised 12/18 3 DocuSign Envelope ID: B4678F7C-BDD3-4629-AF04-40BA57EFD1B0 Justice of the State of North Carolina in Orange County. Contractor shall at all times remain in compliance with all applicable local, state, and federal laws, rules, and regulations including but not limited to all state and federal non-discrimination laws, policies, rules, and regulations and the Orange County Non-Discrimination Policy and Orange County Living Wage Policy(each policy is incorporated herein by reference and may be viewed at http://www.oran eg countyac. og v/departments/purchasing division/contracts.php). Any violation of the Orange County Non-Discrimination Policy is a breach of this Agreement and County may immediately terminate this Agreement without further obligation on the part of the County. This paragraph is not intended to limit and does not limit the definition of breach to discrimination. By executing this Agreement Contractor affirms that Contractor and any subcontractors of Contractor are and shall remain in compliance with Article 2 of Chapter 64 of the North Carolina General Statutes. By executing this Agreement Contractor certifies that Contractor has not been identified, and has not utilized the services of any agent or subcontractor identified, on the lists created by the State Treasurer pursuant to G.S. 147-86.58 and G.S. 147-86.81. This Agreement together with any amendments or modifications may be executed electronically. All electronic signatures affixed hereto evidence the consent of the Parties to utilize electronic signatures and intent of the Parties to comply with Article I IA and Article 40 of North Carolina General Statute Chapter 66. IN WITNESS WHEREOF Orange County and the Contractor have signed this agreement, effective as of the day and date first above written. ORANGE COUNTY CONTRACTOR By f�atituit.fla+uwty 2/14/2019 By t7,'J�e� j 2/13/2019 C,�y C�9 County Manager Sound Advice 200 S. Cameron St. PO Box 2005 P.O. Box 8181 Wake Forest,NC Hillsborough,NC 27278 27588 Revised 12/18 4 DocuSign Envelope ID: B4678F7C-BDD3-4629-AF04-40BA57EFD1B0 *,%, S O U N PO Box 2005 PROPOSAL ADVICE Wake Forest, NC 27588 .................................... (919) 439-6296 DATE QUOTATION ... All ...IGN & INTEGRATION .................................... Trans�at�ns T-- �_ y 2/7/2019 € 5792 ............................................................................................................................... NAME/ADDRESS .............................................................................................................................E Orange County PO Box 8181 131 W. Margaret Lane Hillsborough,NC 27278 ..............................................................................................................................: Questions?Use ......................................................................................................................................... contact@saenc.com TERMS REP PROJECT E..........................................................................................................................................E 50% Deposit DBE 5792 ReInstall Battl... € ......................................................................................................................................:.............................................. ......: .............................:......................................................; QTY ITEM DESCRIPTION COST Total ...........................E.............................................. ...:...............................................................................................................E.........................................I......................................... E 1 LABOR Per details below, including rework of software 4,880.42 4,880.42T (touch panels)to support clerk HDMI source 1 €SHIP/HAND €Shipping charges 34.51 € 34.51T€ 1 DMC-4K-C-HDCP2 4K DigitalMedia 8G+TM Input Card(HDCP2) 770.00 770.00T 1 €DM-TX-201-C €DigitalMedia 8G+Transmitter 201 910.00€ 910.00T€ 0.1 DM-CBL-8G-P-SP...€DM 8G Cable Plenum(1000') 840.00€ 84.00T 1 CMS-0305 €Chief 3-5'Column 149.94€ 149.94T€ Remove equipment from Courtroom 3 to be €re-installed In Battle. Rehang all monitors on existing mounts Drop height of audience monitor to €accommodate new ceiling(no change to existing structural rigging) €Reinstall all pre-existing €transmitters/receivers/touch panels/usb extenders and recrimp all necessary lines €Reconnect all pre-existing HDMI and VGA cables for judge, attorney, and clerk tables. (They should still be with the equipment. There will be additional charges if we are required to supply cables) .............................................................................._..........................................................................................................................................-----------......................................... Sales Tax (7.5%) .............................................................................................................................................................................:..................................................................................................... Total .....................................................................................................: Yanslatllng� Pagel DocuSign Envelope ID: B4678F7C-BDD3-4629-AF04-40BA57EFD1B0 0--,%, S O U N PO Box 2005 PROPOSAL ADVICE Wake Forest, NC 27588 .................................... (919) 439-6296 DATE QUOTATION ... All ...IGN & INTEGRATION .................................... Trans�at�ns T-- �_ y 2/7/2019 € 5792 ............................................................................................................................... NAME/ADDRESS .............................................................................................................................E Orange County PO Box 8181 131 W. Margaret Lane Hillsborough,NC 27278 ..............................................................................................................................E Questions?Use ......................................................................................................................................... contact@saenc.com TERMS REP PROJECT E..........................................................................................................................................E 50% Deposit DBE 5792 ReInstall Battl... € ......................................................................................................................................:.............................................. ......: .............................:......................................................; QTY ITEM DESCRIPTION COST Total ...........................E.............................................. ...:...............................................................................................................E.........................................I......................................... E Reinstall main AV rack with the pre-existing equipment and reconnect/recrimp necessary lines Reconnect main feeder lines for speaker zones €Re-install all pre-existing microphones and reconnect/recrimp lines to DSP system. €Test equipment to ensure proper operation Sent 2-7-19 JDE .............................................................................-----..................................................................................................................------------------......-----'........................................ Sales Tax (7.5%) $512.16 .............................................................................................................................................................................:..................................................................................................... The information herein constitutes a design.Any unauthorized use or dissemination of the contents is prohibited. Total $7,341.03 .....................................................................................................: VAanslatin9� Page 2 DocuSign Envelope ID: B4678F7C-BDD3-4629-AF04-40BA57EFD1B0 CORRECTED NORTH CAROLINA FARM BUREAU MUTUAL INSURANCE COMPANY, INC. CERTIFICATE OF LIABILITY INSURANCE THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT:If the certificate holder is an ADDITIONAL INSURED,the policy[ies] must be endorsed.If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement.A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsements). INSURED SOUND ADVICE OF EASTERN NC CERTIFICATE ORANGE COUNTY NAME AND PO BOX 2005 HOLDER PO BOX 8181 ADDRESS WAKE FOREST NC 27588 HILLSBOROUGH NC 27278 COVERAGES THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED.NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN 15 SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. X TYPE OF INSURANCE ADDL SURR POLICY NUMBER POLICY EFF POLICY EXP LIMITS X COMMERCIAL GENERAL LIABILITY SMP 0129077 07/26/2018 07/26/2019 GENERAL AGGREGATE $2,000,000 PRODU-OCCURRENCE AGGREGATE T-coM�laPs $2�000�000 AGGRE GEN'L AGGREGATE APPLIES PER POLICY PERSONAL&ACV INJURY _$1,000,000 EACH OCCURRENCE $1,000,000 VAMAGI TC RENTED $100,000 MED EXP(Any one person) $5,()00 EACH OCCURRENCE $ BUSINESSOWNERS AGGREGATE $ AUTOMOBILE LIABILITY COMBINED SINGLE UMIT $1,000,000 Each acclderd) X SCHEDULED AUTOS BAP 2099108 07/07/2018 01/07/2019 BODILY INJURY(Per person) $ HIRED AUTOS BODILY INJURY(Per acclden) $ x PROPERTY DAMAGE $ NON-OWNED AUTOS er awldenl GARAGE LIABILITY (Other) EACH OCCURRENCE $ EXCESS LIABILITY— AGGREGATE $ OCCURRENCE WCSTATUTORY UMITS X WORKERS COMPENSATION NIA WC 0225953 05/15/2018 05/15/2019 E.L EACH ACCIDENT AND EMPLOYERS'UABILITY $1500'000 POLICY APPLIES TO THE WORKERS E.L DISEASE-EA EMPLOYEE $5007000 — COMPENSATION LAW IN THE STATE OF NC E.L.DISEASE-POLICY LIMIT $500,000 i OTHER: I DESCRIPTION OF OPERATIONS 1 LOCATIONS/VEHICLES: CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED AUTHORIZED REPRESENTATIVE BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE L.M. Squires DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. DATE August 8, 2018 COI 0910 74-4963 TW I