HomeMy WebLinkAboutAgenda 8-c - Application for NC Education Lottery Proceeds for CHCCS and Contingent Approval of BA #6-A Related to CHCCS CPOs 1
ORD-2019-004
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: February 19, 2019
Action Agenda
Item No. 8-c
SUBJECT: Application for North Carolina Education Lottery Proceeds for Chapel Hill —
Carrboro City Schools (CHCCS) and Contingent Approval of Budget
Amendment #6-A Related to CHCCS Capital Project Ordinances
DEPARTMENT: Finance and Administrative
Services
ATTACHMENT(S): INFORMATION CONTACT:
Attachment 1: CHCCS — Lottery Paul Laughton, (919) 245-2152
Proceeds Debt Service Gary Donaldson, (919) 245-2453
Application
PURPOSE: To approve an application to the North Carolina Department of Public Instruction
(NCDPI) to release proceeds from the NC Education Lottery account related to FY 2018-19
debt service payments for Chapel Hill — Carrboro City Schools (CHCCS), and to approve
Budget Amendment #6-A (amended School Capital Project Ordinances), contingent on the
NCDPI's approval of the application.
BACKGROUND: Both County School Systems have previously presented approved
resolutions from their respective Boards requesting that the County modify its Capital Funding
Policy by applying accumulated lottery funds to debt service payments, and permitting current
year withdrawals of lottery proceeds immediately after the State's quarterly lottery fund
allocations. This policy expedites both the application process and the receipt of funds for both
school systems.
Currently, the accumulated available lottery proceeds for Chapel Hill — Carrboro City Schools
(CHCCS) is $228,317. The attached application requests NCDPI to release lottery proceeds in
the amount of $204,000 to cover debt service for projects previously financed for the Chapel Hill
— Carrboro City School system.
Budget Amendment #6-A provides for the receipt of the Lottery Proceeds, contingent on
NCDPI's approval of the application, and substitutes the amount of Lottery Proceeds approved
for debt service as additional Pay-As-You-Go (PAYGO) funds for FY 2018-19 for CHCCS long-
range capital needs and projects, and amends the budgets for the following CHCCS capital
projects:
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Chapel Hill — Carrboro City Schools ($204,000):
Abatement Projects ($150,000) — Project # 54001 (Funds will be used to continue asbestos
floor tile removal at Phillips Middle School).
Revenues for this project:
Current FY FY 2018-19 FY 2018-19
2018-19 Amendment Revised
From General Fund PAYG $740,080 $150,000 $890,080
Total Project Funding $740,080 $150,000 $890,080
Appropriated for this project:
Current FY FY 2018-19 FY 2018-19
2018-19 Amendment Revised
Abatement Projects $740,080 $150,000 $890,080
Total Costs $740,080 $150,000 $890,080
Fire/Safety/Security Projects ($29,000) — Project # 54004 (Funds will be used to upgrade and
replace security cameras within the district)
Revenues for this project:
Current FY FY 2018-19 FY 2018-19
2018-19 Amendment Revised
From General Fund (PAYG) $1,210,000 $29,000 $1,239,000
2/3 Net Debt Financing $250,000 $0 $250,000
Total Project Funding $1,460,000 $29,000 $1,489,000
Appropriated for this project:
Current FY FY 2018-19 FY 2018-19
2018-19 Amendment Revised
Fire/Safety/Security Projects $1,460,000 $29,000 $1,489,000
Total Costs $1,460,000 $29,000 $1,489,000
Indoor Air Quality Projects ($25,000) — Project # 54005 (Funds will be used for mold
remediation within the district).
Revenues for this project:
Current FY FY 2018-19 FY 2018-19
2018-19 Amendment Revised
From General Fund PAYG $626,340 $25,000 $651,340
Total Project Funding $626,340 $25,000 $651,340
Appropriated for this project:
Current FY FY 2018-19 FY 2018-19
2018-19 Amendment Revised
Indoor Air Quality Projects $626,340 $25,000 $651,340
Total Costs $626,340 $25,000 $651,340
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Note: The Current FY 2018-19 Budgets represent the cumulative budgeted funds for these projects in
the Chapel Hill-Carrboro City Schools district since 2009, which is the last time completed projects funds
were closed out. Staff plans to bring recommendations to the Board of County Commissioners in a
future BOCC meeting for closing out completed school and county capital projects.
FINANCIAL IMPACT: The total Lottery Proceeds requested from the NCDPI for Chapel Hill—
Carrboro City Schools is $204,000.
SOCIAL JUSTICE IMPACT: There is no Orange County Social Justice Goal impact associated
with this item.
RECOMMENDATION(S): The Manager recommends that the Board approve, and authorize the
Chair to sign, the application for North Carolina Education Lottery Proceeds; and approve
Budget Amendment #6-A receiving the Lottery Proceeds and the amended CHCCS Capital
Project Ordinances, contingent on NCDPI's approval of the application.
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APPLICATION Approved:
PUBLIC SCHOOL BUILDING CAPITAL FUND
NORTH CAROLINA EDUCATION LOTTERY Date:
County: Orange County Contact Person: Gary Donaldson
LEA: Chapel Hill-Carrboro City Schools Title: Chief Financial Officer
Address: P.O. Box 8181, Hillsborough, NC Phone: (919)245-2453
Project Title: FY 2018-19 Debt Service(Limited Obligation Bonds-Series 2011)
Location:
Type of Facility:
North Carolina General Statutes, Chapter 18C, provides that a portion of the proceeds of the North
Carolina State Lottery Fund be transferred to the Public School Building Capital Fund in accordance
with G.S. 115C-546.2. Further, G.S. 115C-546.2 (d) has been amended to include the following:
(3) No county shall have to provide matching funds...
(4)A county may use monies in this Fund to pay for school construction projects in local school
administrative units and to retire indebtedness incurred for school construction projects .
(5) A county may not use monies in this Fund to pay for school technology needs
As used in this section, "Public School Buildings" shall include only facilities for individual schools that
are used for instructional and related purposes, and does not include central administration,
maintenance, or other facilities. Applications must be submitted within one year following the
date of final payment to the Contractor or Vendor.
Short description of Construction Project: Debt Service associated with the Limited Obligation Bonds-
Series 2011 (Morris Grove Elementary)
Estimated Costs:
Purchase of Land $
Planning and Design Services
New Construction
Additions/Renovations
Repair
Debt Payment/Bond Payment 204,000.00
TOTAL $ 204,000.00
Estimated Project Beginning Date: 7/1/18 Est. Project Completion Date: 6/30/19
We, the undersigned, agree to submit a statement of state monies expended for this project within 60
days following completion of the project.
The County Commissioners and the Board of Education do hereby jointly request approval of the above j
project, and request release of$ 204,000.00 from the Public School '
Building Capital Fund (Lottery Distribution). We certify that the project herein described is within the
parameters of G.S. 115C-546.
(Signature—Chair, County Commissioners) (Date)
(Signature—Chair, Board of Education) (Date)
Form Date: July 01,2011