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Home My WebLink AboutAgenda Item 1a - CHCCS FY19-29 Capital Investment Plan IWEL HILL- Board of Education ORO Agenda Abstract g Meetin Date: 1/24/19 C I T Y S C H O O L S Agenda Type: Discussion & Action Agenda Item#: 7c Subject: Approval of 2019-29 Capital Investment Plan Division: Support Services Department: Facilities Management Person William J. Mullin, Executive Director Feedback Responsible: of School Facilities Requested From: Agenda Item....Prior Submission Dates Public Hearing Required: No Work Session No Date Discussion and Action No Date Attachment(s): Recommended 2019-28 CIP 1) Funded Projects Plan 2) Unfunded: Major Expansions, Renovations and Projects PURPOSE: To review the recommended 2019-29 Capital Investment Plan and approve a plan to be forwarded to Orange County. BACKGROUND: Attached is the recommended 2019-29 Capital Investment Plan. The CIP format is similar to prior years and includes (1) a Funded Plan that aligns with anticipated revenues and(2) an Unfunded Plan identifying district needs that exceed revenue projections. The Funded Plan provides specific project information for the next 5 years and funding projections for years 6 through 10. Only projects in FY 2019-20 will be funded when approved by the County. Over the past few years, district CIPs have undergone annual re-prioritization of projects as plans to address needs identified in the 2013 Facility Needs Assessment of the 10 oldest schools were modified. 2016 Bond funds are primarily devoted to the renovation and expansion of Chapel Hill High School. The most immediate needs of the other older schools are identified and prioritized in the CIP as funding allows. The major renovation,building additions and expansion of the older schools, identified in the 2013 assessment, continues to be listed in the Unfunded Plan. FUNDED PLAN Major facility improvement projects in FY 2019-20 include continued removal of asbestos floor tile at Phillips Middle School as well as identification and correction of lower level water infiltration problem, repair and restoration of Smith Middle School's 6 tennis courts, window sealing at the oldest schools, establish a new playground at FP Graham Elementary School, correct poor baseboard conditions throughout McDougle Elementary School, begin replacement of HVAC units at Seawell Elementary School PODS, replacement of heat pumps at Culbreth Middle School, new HVAC unit in Carrboro Elementary School's auditorium, and replace the 23 year old chiller at East Chapel Hill High School. The CIP Contingency line has a current balance of$1,695,473 accumulated over the past few years. This year's plan does not add to the contingency in FY 2019-20 but rather directs all available funds to specific projects. It is recommended that the current contingency be maintained to address facility emergencies that may arise. Chapel Hill High School's renovation project, funded from proceeds of the 2016 School Bond referendum, is included in the Funded Plan. The high school project will continue through 2020-21. UNFUNDED PLAN The major component of the Unfunded Plan is the scheduled funds needed to renovate and expand the 7 remaining older schools identified in the 2013 Facilities Assessment. This assessment identified building code corrections, facility upgrades, and expansions to bring these schools as close as possible to the County's new school construction standards. As future plans are developed to address funding requirements, each school's assessment will need updating to reflect work that has been completed over the past 5 years and current construction costs to finish the projects. This year's SAPFO report has not been published. Of major concern is elementary school capacity and whether projection formulas will be adjusted to reflect State mandated reductions in class size. It is possible that SAPFO will indicate the need for additional elementary school classrooms. GENERAL FUND BALANCE DISCUSSION Over the past few years, the district's General Fund Balance has been monitored and allowed to accumulate above target levels. Initially, these funds were intended to supplement 2016 Bond funds and complete the Lincoln Center Campus redevelopment. However, construction cost escalation made it impossible to implement both the Chapel Hill High School and Lincoln Center plans. Current available General Fund Balance and Cell Tower revenues total $7.1 million. Of this amount, $2.3 million has been reserved for use at Chapel Hill High School project to construct the CTE building. While the renovation project's sales tax refunds and municipal reimbursements are expected to pay most of the cost of the CTE Building, General Fund Balance will be necessary to meet cash flow requirements and therefore must be reserved. With respect to the remaining General Fund Balance, the administration is pursuing options for the Lincoln Center Development plan. If alternatives are not feasible, a list of other district priorities will be submitted for consideration. FINANCIAL IMPACT: As outlined in the attached schedules. PERSONNEL IMPACT: None RECOMMENDATION: Approve the recommended 2019-29 CIP RESOLUTION: Be it, therefore, resolved that the Board of Education approves the 2019-29 Capital Investment Plan. CHAPEL HILL-CARRBORO CITY SCHOOLS CAPITAL INVESTMENTS PLAN 2019-2029 page 1 of 2 EXPENDITURES PENDING 2018-19 Budgeted Year 1 Year 2 Year 3 Year 4 Year 5 Five Year Years 6 to 10 PROJECT TITLE ottery Funded Project: 2019-20 2020-21 2021-22 2022-23 2023-24 Total 2024-29 ADA Requirements 35,000 35,000 35,000 50,000 50,000 50,000 220,000 250,000 Abatement Projects - District Abatement Projects 150,000 50,000 50,000 50,000 50,000 50,000 250,000 250,000 Phillips:Continue Remove of Asbestos Floor Tile 150,000 150,000 300,000 Athletic Facilities CHHS:Athletic Field Improvements - Carrboro HS:Field Improvements 100,000 100,000 ECHHS:Field Improvements 175,000 91,418 266,418 SmithMdl:6 tennis courts rebuilt 300,000 300,000 Classroom/Building Improvements 75,000 - Seawell:PODs Casework for HVAC 211,374 211,374 Phillips:4 Science Classrooms Casework - Phillips:Correct water inflitration 175,000 175,000 MCDElm:corridors and classrooms 65,000 65,000 Playground Equipment:FPG,Seawell,Carrboro,E 482,246 200,000 200,000 200,000 1,082,246 Doors/Hardware/Canopies - District Hardware and Door Replacements 50,000 75,000 100,000 100,000 100,000 100,000 475,000 375,000 Seawell:Expand canopies - 120,000 FPG:Canopy at Kiss n Go and Bus Circle - 150,000 Ephesus:Canopy at Kiss and Go 150,000 150,000 Electrical Systems 75,000 - AII Schools:Electrical Installations 125,000 150,000 150,000 150,000 150,000 725,000 650,000 Energy Efficiency Improvemnets 231,867 - Ephesus/Seawell:Replace pneumatic controls 200,000 200,000 MCDElm:continue conversion from pneumatic 200,137 200,137 ECHHS:Conversion to Digital Controls 200,000 304,070 504,070 Fire/Safety/Security Systems - Security Systems:Camera Upgrades/Expansions/ 23,307 100,000 150,000 200,000 200,000 200,000 850,000 500,000 FPG Intercom System 100,000 100,000 ECHHS Intercom System - 125,000 Indoor Air Quality Improvements - District IAQ Projects 25,000 50,000 50,000 50,000 75,000 75,000 300,000 250,000 Rental Space 140,000 143,000 145,000 148,000 150,000 726,000 800,000 Paving:Parking Lots/Driveways/Walkways 100,000 50,000 50,000 McD Mdl:bus driveway and parking lot paving 53,297 53,297 ECHHS:bus driveway and parking lot paving 75,000 75,000 Roofing/Building Waterproofing Projects Glenwood/EstesHills/Ephesus/FPGraham:window seals 200,000 Smith:Roof project(at 20 years)/envelope seal 473,449 1,000,000 1,473,449 750,000 Scroggs/Phillips:brick pointing/envelope seal 154,650 154,650 ECHHS:Roof project(at 25 years) - 2,500,000 CarrboroHS:roof replacement(20 years) 3,125,000 Storm Water Management 200,000 Restorations/certifications 50,000 50,000 50,000 50,000 60,000 60,000 270,000 CHAPEL HILL-CARRBORO CITY SCHOOLS CAPITAL INVESTMENTS PLAN 2018-2028 page 2 of 2 - PENDING 2018-19 Budgeted Year 1 Year 2 Year 3 Year 4 Year 5 Five Year Years 6 to 10 PROJECT TITLE ottery Funded Project 2019-20 2020-21 2021-22 2022-23 2023-24 Total 2024-29 Mechanical Systems 200,000 200,000 McDougle:HVAC Systems:replace pheumatic cor - Rashkis:Chiller replacement 626,727 Sustainability Investment 100,000 100,000 100,000 100,000 400,000 232,512 Lighting conversions to LED/Energy Mgt Systems 100,000 Information Technology-IT 961,761 1,619,281 1,607,179 787,074 900,000 5,875,295 8,000,000 Article 46 Sales Tax-Funded Projects -Technology:Student Access Computing Devices 548,706 570,654 593,480 617,219 642,000 2,972,059 3,476,782 -Improvements at Older Schools: - 3,476,782 Replacement 154,566 180,055 334,621 -MdDougleMdl:replace pneumatic controls/EMP Controls 203,899 250,000 157,165 611,064 -CarrboroElm:Auditorium HVAC 150,000 150,000 -Glenwood:HVAC Energy Management Controls 150,000 150,000 -Ephesus:HVAC Controls 125,000 125,000 -Estes Hills/Glenwood/CarrboroElm:boiler replacements 100,000 100,000 -Smith:chiller replacements 375,000 375,000 Bld 200,000 218,749 175,000 593,749 units 75,000 75,000 Units 285,000 225,000 510,000 -ECHHS:Chiller 2 Replacement/Cooling Tower 250,000 150,000 400,000 Contingency - 250,900 431,179 968,833 1,650,912 TOTAL CIP EXPENDITURES 815,174 5,048,790 5,143,652 4,634,034 4,734,630 4,838,235 23,499,341 25,857,803 CAPITAL FUNDING SOURCES 2018-19 Budgeted Year 1 Year 2 Year 3 Year 4 Year 5 Five Year Years 6 to 10 2019-20 2020-21 2021-22 2022-23 2023-24 Total 2024-29 Long Range Pay-As-You-Go Funds 2,352,423 2,436,568 2,485,299 2,535,005 2,585,705 2,637,420 12,679,998 13,999,740 Lottery Funds-Budgeted 815,174 851,650 851,650 851,650 851,650 851,650 4,258,250 4,258,250 Facility Improvements-5 Year Funding 600,900 607,300 607,300 - - - 1,214,600 - Article 46 Sales Tax-1/4 Cent 1,097,411 1,153,272 1,199,403 1,247,379 1,297,274 1,349,165 6,246,493 7,599,813 TOTAL CIP FUNDING 4,865,908 5,048,790 5,143,652 4,634,034 4,734,630 4,838,235 24,399,341 25,857,803 (0) (0) 0 0 Projected through Five Year 2016 SCHOOL BOND-$72,108,000 2018-19 2019-20 2020-21 2021-22 1 2022-23 2023-24 Total PROJECTS: Chapel Hill High School Renovation Project 25,700,000 33,800,000 11,050,000 70,550,000 Lincoln Center Campus 1,558,000 1,558,000 CHAPEL HILL-CARRBORO CITY SCHOOLS CAPITAL INVESTMENTS PLAN 2019-2029 UNFUNDED MAJOR EXPANSIONS,RENOVATIONS and PROJECTS 10 YEAR UNFUNDED NEW SCHOOLS Year Year Year Year Year Year Year Year Year Year10 TEN YEAR 2019-20 2020-21 2021-22 2022-23 2023-24 2024-25 2025-26 2026-27 2/27/2028 2028-29 TOTAL PROJECTS: REMAINING FACILITY ASSESSMENT PROJESTS: Lincoln Center Campus Redevelopment-inc.elementary cap 6,130,000 25,680,000 6,990,000 38,800,000 Ephesus-inc.capacity+137 BID2023 1,500,000 12,500,000 18,000,000 5,361,786 37,361,786 Seawell-inc.capacity+119 BID 2024 1,500,000 12,000,000 16,000,000 3,463,528 32,963,528 Estes Hills-inc.capacity+58 BID 2024 1,500,000 14,000,000 17,000,000 3,166,754 35,666,754 Phillips MS BID 2024 750,000 9,000,000 10,000,000 3,515,493 23,265,493 Carrboro Elm.-inc.capacity+52 BID 2026 1,500,000 12,000,000 16,000,000 3,069,737 32,569,737 FP Graham BID 2027 500,000 7,000,000 7,000,000 14,500,000 Culbreth MS BID 2028 750,000 6,950,000 7,700,000 OTHER MAJOR PROJECTS: CarrboroHS:Stadium Visitor Bleachers 600,000 600,000 CarboroHS:Stadium Synthetic Field 1,250,000 1,250,000 CHHS:Stadium Visitor Bleachers 300,000 300,000 CHHS:Stadium Synthetic Field 1,250,000 1,250,000 CHHS:Baseball Field Bathroom/Concession Bld 1,200,000 1,200,000 ECHHS:Stadium Synthetic Field 1,250,000 1,250,000 ECHHS:Stadium Visitor Bleachers 300,000 300,000 Carrboro Elementary:Multi purpose field 150,000 150,000 Scro s:Athletic Field 200,000 200,000 Middle Schoiols:Tracks 500,000 500,000 ECHHS:Theater Lighting and Sound upgrade 900,000 900,000 CarrboroHS:Chillers and Cooling Towers at 20 ears 750,000 750,000 Morris Grove:Chillers and Cooling Towers at 20 ears 650,000 650,000 Rashkis:Roof Replacement and envelope at 20 ears 2,250,000 2,250,000 McDMdl/Elm:casework 400,000 400,000 800,000 Technology Equity&Modernizing Classroom Instructional Technology 492,000 492,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 1,684,000 Building Additions McDou le Middle School:Auditorium 750,000 6,000,000 1,000,000 7,750,000 TOTAL UNFUNDED PROJECTS 6,130,000 27,822,000 13,882,000 3,200,000 19,800,000 53,600,000 51,311,786 27,245,775 24,500,000 17,119,737 244,611,298 HAPEL IILL- �ORO C ITY SCHOOLS Recommended CAPITAL INVESTMENT PLAN JANUARY 2019 Capital Projects Completed in 2018- 19 • Carrboro Elementary — Replaced gym wood floor — Cooling Tower replaced — Multi Purpose Building HVAC unit (Spring Break) • Ephesus Elementary — Replaced the final 6 (of 13) HVAC rooftop units on the main building — Lighting converted to LED • Glenwood Elementary — Lighting to LED Capital Projects Completed in 2018- 19 • FP Graham Elementary — Designed replacement HVAC systems for Gym and Media Buildings. BIDS in Feb/March — Lighting converted to LED • McDougle Elementary — Completed new playground • Seawell Elementary — Replaced kitchen HVAC system Capital Projects Completed in 2018- 19 • McDougle Middle — Installed new HVAC system in server room • Phillips Middle — Finished Phase I removal of asbestos floor the — Media Center renovation and new furniture • Transportation Center — Replaced the HVAC system for office area Capital Projects Completed in 2018- 19 • District Projects — Paving repairs at Ephesus, Glenwood, McDougle, ECHHS — Completed Phase 2 (of 3) Infrared Scan of Electrical Systems FUNDED PLAN Capital Funding Sources FY 2019-20 Pay-As-You-Go 21436,568 State Lottery 851,650 Article 46 Sales Tax 11153,272 Facility Imp. — 5 Year 607,300 Total 51048,790 FUNDED PLAN 2019-20 Capital Projects • Phillips MS — Removal of asbestos floor the (Phase 2) — Correct water infiltration into lower level • Smith MS — restoration of 6 tennis courts • FP Graham — establish a new playground • McDougle Elm — correct damaged baseboard • Seawell — begin replacement of PODS HVAC units • Carrboro Elm — replace auditorium HVAC unit • Culbreth MS — replacement of heat pumps • ECHHS — replace chiller UNFUNDED PLAN 2013 Facilities Assessment - Schools and Capacity Impact School Capacity Increase Lincoln Center +189 elementary + 75 high school Ephesus Elm +137 elementary Seawell Elm +119 elementary Estes Hills Elm + 58 elementary Phillips Middle Carrboro Elm + 52 elementary FP Graham Elm Culbreth MS +555 elementary + 75 high school SAPFO Projections 2019 Projections have not yet been published . If class size reductions are implemented according to current State guidelines, the district's elementary school capacity will exceed SAPFO's 105% level of service requiring additional classrooms in 2021-22 . District's "New" Schools SCHOOL YEAR OPENED AGE McDougle Middle School 1994 25 McDougle Elementary School 1996 23 East CH High School 1996 23 Scroggs Elementary School 1999 20 Smith Middle School 2001 18 Rashkis Elementary School 2003 16 Carrboro High School 2007 12 Morris Grove Elementary School 2008 11 Phoenix Academy 2009 10 Northside Elementary School 2013 6 GENERAL FUND BALANCE • General Fund balance above 5.5% target 5/125/828 • Recurring Capital balance 1/535/848 • Cellular Tower Balance 485.1095 • Available Cash 7,146.1771 • CHHS CTE Building Reserve -21281.1277 • Remaining Available Balance 4/865/494 As of 12/31/18 Questions