HomeMy WebLinkAboutAgenda - 11-16-2004-
Orange County
Board of Commissioners
Agenda
Regular Meetuig
Tuesday, November 16, 2004
5:30 p.m. - CLOSED SESSION
7:30 p.m. -Regular Agenda
Southern Human Services Center
2501 Homestead Road
Chapel Hill, NC 27514
Note: Background flaterial
on all abstracts
available in the
Clerk's Oftice
Compliance with the "Americans with Disabilities Act" -Interpreter services and/or special sound
equipment are available on request. Call the County Clerk's Office at 732-8181, extension 2130. If you
are disabled and need assistance with reasonable accommodations, contact the AD A Coordinator in the
County 1vlanager's Office at 732-8181, extension 2300 or TDD# 644-3045.
1. Additions or Changes to the Agenda {7:30-7:35)
PUBLIC CII~IRGE
The Board of Commissioners pledges to the citizens of Grange County its respect. The Board casks its citizens to
conduct themselves in a respectful, courteous manner, both with the Board and with fellow citizens. At any time
should any member of the Board or any cit7~zen fail to observe this public charge, the Chair will ask the offending
person to leave the meeting until that indi~vtdzeal regains personal control. Should decorum fail to be restored the
Chair will recess the meeting until such time that a genuine commitment to this parblic charge is observed
2. Public Comments (7:35-7:45)
(~?Ve would appreciate you signing the pad ahead of time so that you are not overlooked.)
a. flatters not on the Printed Agenda
b. flatters on the Printed Agenda
(These matters will be considered when the Board addresses that item on the agenda below.}
3. Board Comments {7:45-8:00}
4. County Manager's Report (8:00-8:05)
5. Items for Decision--Consent Agenda {8:05-8:15)
a. Minutes
The Board will correct and/or approve the minutes as submitted by the Clerk to the Board for meetings on
October 5 and 19, 2004.
b. Appovitments
(1) Adult Care Home Community Advisoi~~ Committee (ACHCAC} -One Reappointment
The Board twill consider one reappointment to the Adult Care Home Community Advisory Committee.
c. 1Vlotor Vehicle Property Tax Release/Refunds
The Board will consider adoption of a refund resolution related to 90 requests for motor vehicle property tax
releases or refunds in accordance with North Carolina General Statutes.
d. Classification Plan Amendment - IT Operations Supei-~~isor
The Board will consider amending the Orange County Classification and Pay Plan to change the existing
class of Information Systems Director at Salary Grade 29 to IT (Infornation Technology) Operations
Supervisor at Salary Grade 24. The hiring range for Grade 24 is $52,335 - $68,000.
e. Acceptance of Grant Allocation from the Department of Homeland Security -State Homeland
Security Grant Program
The Board will consider accepting a State pass-through grant allocation of federal Homeland Security funds
in the amount of $236,868.34 to reimburse Orange County for the purchase of equipment associated with
homeland security activities of the County, its municipalities, and the University; authorize the Manager to
sign the Memorandum of Agreement; Authorize the Manager to sign the Assurances of Participation;
authorize the Manager to identify Rod Visser, Interim Director of Emergency Management, as the
Designated Agent under Annex B; and authorize the Manager to identify Eric Cn•iffin, Emergency
Management Specialist, as the Point of Contact under Annex B.
f. Recycling Education Grant Award
The Board will consider accepting a $10,000 grant from the North Carolina Division of Pollution Prevention
and Environmental Assistance (NCDPPEA) to conduct public education in recycling and waste reduction
and authorize the Chair to sign the agreement, subject to final review by Staff and the County Attorney.
g. Approval of Financvig Arrangement for Orange Rural Fire Department No. 1, Inc. to Purchase a
Replacement Fire Truck
The Board will consider approving a request from Orange Rural Fire Department No. 1, Inc. to enter into a
financing arrangement to purchase a fire truck and authorize the Chair to sign the appropriate financing
documents.
h. Orange County Landfill Engineering Services Agreement Renewal
The Board «-ill consider renewing an agreement bet~~-~een the Solid ~4Taste Department and Draper Aden
Associates for engineering and consulting services at the Orange County Landfill through December 31,
2007 and authorize the Chair to sign, subject to final review by Staff and the County Attorney.
i. Budget Amendment #5
The Board will consider approving budget ordinance amendments for fiscal year 2004-05.
j. Housing Rehabilitation Contract Award
The Board will consider awarding two housing rehabilitation contracts for the CDBG Scattered Site Housing
Rehabilitation Program.
k. Impact Fee Reimbursement
The Board will consider approving the impact fee reimbursement request from Habitat for Humanity of
Orange County, NC, Inc. for $12,000 for four new homes.
1. Section 8 Housing Program Administrative Plan
The Board t~~ill consider adopting a resolutio9n approving a revision to the Administrative Plan for the
Orange County Section 8 Housing Program to include the Project-Based Voucher Program Policy.
m. Contract for Topographic Survey of Fair~~ew Park
The Board will consider awarding a contract to Summit Consulting Engineers for a survey of topography on
the 67-acre property owned by Orange County and the Town of Hillsborough for an expansion of Faii-~~iew
Park, and authorize the Chair to sign, subject to final review by Staff and the County Attorney.
n. Fairview Master Plan -Memorandum of Agreement
The Board will consider adopting a Memorandum of Agreement (N1OA) between the County and Town of
Hillsborough regarding the master planning and design of Fairview Park and associated land and facilities
and authorize the Clerk's Office to recruit Work Group volunteers.
o. Resolution Petitioning the North Carolina General Assembly to Establish Adequate and Reliable
Fwiding of Public Schools
The Board will consider adopting a joint resolution that petitions the General Assembly to establish adequate
and reliable funding of public schools in the Triangle and throughout the State of North Carolina and
authorize the Chair to sign.
b. Resolutions oi• Proclamations (8:15-8:55)
a. Resolution of Approval and Acceptance of Grant -Agricultural Conservation Easement with Ira
and Hazel ti~'ard
The Board will consider a resolution to approve the acceptance by Orange County of an agricultural
conservation easement from Ira and Hazel Ward, and acceptance of a $210,750 grant from the federal Farm
and Ranch Land Protection Program, and authorize the Chair and Clerk to sign, subject to final review by
Staff and the County Attorney, with a closing and recordation of the document expected to occur by
December 31, 2004.
b. SchooUCounty Capital Funding
7. Special Presentations (8:55-9:20}
a. Chapel Hill-Carrboro City Schools "Opening of School" Report
The Board ~~~ill review and discuss information about student en~•ollment and withdrawals fro the Chapel
Hill-Carrboro City Schools.
b. 2003-2004 Comprehensive A~mual Fniancial Report (CAFR)
The Board will receive the Comprehensive Annual Financial Report {CAFR) and Single Audit Report for the
fiscal year that ended June 30, 2004.
S. Public Hearings {9:20-9:45)
a. Public Hearings for EMS & Rescue Francluse Agreements (& First Reading)
The Board will conduct a public hearing on granting proposed ambulance franchise agreements by ordinance
to the two active volunteer rescue squads in the County, and to consider approving these agreements on first
reading.
b. North Carolina Community Transportation Program (CTPI Administrative and Capital Grant
Application for FY2005-2006
The Board will conduct a public hearing on the North Carolina Community Transportation Program (CTP)
grant application by Orange Public Transportation for FY" 2005-200b, approve the grant application in the
total amount of $223,086, and approve a Transportation 11i1emorandum of Understanding authorizing the
application and entering into agreement the North Carolina Department of Transportation for all necessary
assurances, and authorize the Chair to sign the memorandum.
9. Items for Decision--Regular Agenda
a. Tv~~ni Creeks Park - Follo~v-up Report and Potential Decisions (9:45-10:00)
The Board will consider a report on the Twin Creeks (Moniese Nomp) Park and Educational Campus
project, with possible decision points and consider adoption of a Master Plan.
b. Qptions for Access to Weather and Emergency Information at the Government Services Center
(10:00-10:15)
The Board will consider options for securing access to weather and news information on the television
located in the large meeting room at the Government Services Center and provide Staff with direction.
c. Appoutments { 10:15-10:20)
{1) Orange County Pla~uivtg Board
The Board will consider making new appointments to the Orange County Planning Board.
10. Reports
11. Closed Session {5:30-6:30)
a. Pursuant to G.S. ~ 143-318.11(x)(3) "to consult with an attorney retained by the Board in order to
preserve the attorney-client privilege between the attorney and the Board."
b. "To discuss the County's position and to instruct the County Manager and County _~ttorney on the
negotiating position regarding the terms of a contract to purchase real property," NCGS ~ 143-
318.11(x)(5}.
12. adjournment
Note: Access the agenda through the County's web site, www.co.orange.nc.ars